purchasing overview sap

8/7/2019 Purchasing Overview SAP

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2008 by SAP AG. All rights reserved. 1

Purchasing


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January 2008 SAP AG - University Alliances and The Rushmore Group, LLC 2008. All right2

IntegrationProcurement Process(Procure-to-Pay)

PurchaseRequisition

Paymentto Vendor

NotifyVendor

Vendor

ShipmentInvoiceReceipt

GoodsReceipt

PurchaseOrder


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Purchasing Process

w Create Purchase Requisitionn Where analysis/vendor selection occurs

w Create Purchase Order from Requisitionn Requisition items can be used to generate

multiple purchase orders

w Create Goods Receiptw Create Invoice Receiptw Post Outgoing Paymentww Unfortunately, there is no purchasing document flow


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GoodsReceipt

PayInvoice

Procurement Process

PurchaseRequisitio

n

Purchase

Order

InvoiceReceipt

Internal

Demand

C

u

Ve

n

dor


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January 2008 SAP AG - University Alliances and The Rushmore Group, LLC 2008. All right5

Procurement Process( - - )Procure to Pay

PurchaseRequisition

Paymentto Vendor

NotifyVendor

Vendor

ShipmentInvoiceReceipt

GoodsReceipt

PurchaseOrder

-3WayMatch


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Vendor Master Data

w Master records must be created for every vendorn Contains centralized data for both MM and FI,

can be created in MM and FI modules, or

centrallyw Vendor Master Data is pulled from database whencreating Purchase Orders

w

w

AccountingMaster

Records

PurchasingMaster

Records

Vendor Master Data

PaymentTerms


7/14 2008 by SAP AG. All rights reserved. 7

Vendor Master Data

w General Data:n Client-level data: Applies to all company codes

and purchasing organizationsn Name, address, phone numbers, language

w Company code datan Accounting data: Currency used, payment

terms, reconciliation account (a vendor is acreditor of the enterprise)

w Purchasing datan Data important for purchasing (contact persons,

delivery terms)n Maintained at purchasing organization leveln

w



Partner Roles

w In the procurement process, there may be differentbusiness partners for different roles in thetransaction. These partner roles are defined in

vendor master data

Vendor

OrderingAddress

GoodsSupplier

InvoicePresentedBy

PaymentReceived

By



Material Master Data

w An advantage of the SAP system is that it maintains one set ofdata in real time. Material data is used by many functionalareas. In the SAP system, there is one set of related data for

each material. With non-integrated systems, each system maycontain material data, and this data is not always consistent.In the SAP system, the data is consistently correct or incorrect.

w Material Master data is organized by Views. Depending on thetype of material, only certain views need to be used. As the

system is configured, additional views can be added asnecessary.

w Many Material Master views are plant-specific



Material Master Views

w Basic Data 1w Basic Data 2w Classificationw Sales: Sales Org Data 1

w Sales: Sales Org Data 2w Sales: General/Plant Dataw Foreign Trade: Export Dataw Sales Textw Purchasingw MRP 1

w MRP 2w MRP 3w MRP 4w Forecastingw Work Scheduling

General Plant Data/Storage 1

General Plant Data/Storage 2

Warehouse Management 1

Warehouse Management 2

Quality ManagementAccounting 1

Accounting 2

Costing 1

Costing 2

Basic Data, Classification arenot plant-specificOther views are plant-specific



Material Master Views

Plant 1000

NRG-A BarsBase unit: CS

Gross wt: 72 lb.

NRG-A BarsLead Time: 2 daysStd. Price: 216.80

Plant 2000

NRG-A BarsLead Time: 3 daysStd. Price: 223.20

BasicData

View

MRPViews

Non-plant specific

Plant specific



Purchasing Info Record

w Provides continuously updated information about therelationship of a specific material with a specific

vendorw Provides default information for purchase orders

Material Vendor Purchasi

ngInfo

Record




w Contains:n Current price and delivery costs for purchasing

organization or plantn Number of last purchase ordern Purchase order price historyn Tolerance limits for over/under deliveries

n Planned delivery time for materialn Vendor evaluation data




w Purchasing info records can be created directly, as wewill do in this class, or can be created automaticallywhen a purchasing document (e.g. purchase order)

is created or changed.w The Purchasing Info Record can be created

automatically from a purchase order if the InfoUpdate indicator is set.

w Conditionsis SAPs term for pricing, which caninclude discounts, freight costs, surcharges, etc.

purchasing overview sap

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