r f110 automatic outgoing payment

Accounts Payable

F110 - Automatic Incoming and Outgoing Payment

TOPIC OBJECTIVES

Business Process Procedure Overview

BackgroundThis section describes how to execute the automatic payment program. The payment program is capable of processing both outgoing and incoming payments. It can process outstanding documents in both Accounts Receivable and Accounts Payable sub-ledgers.The payment program processes payments for domestic and foreign vendors or customers. It creates payment documents and supplies data to the payment medium programs. These payment medium programs print either a payment list, payment forms (for example, checks) or create data carriers such as magnetic tape or floppy disks.This program also automatically creates and posts accounting documents and clears open items on vendor / customer accounts.The payment program is run in three subsequent phases. The Accounts Payable department is responsible for the first two of them:

a) Entering of payment run parameters,b) Creation of payment proposal.

The Treasury Dept. is responsible for Phase 3: posting and creation of payment mediums for the bank).

ScenarioVendor (100040) has outstanding invoices to be paid, the automatic payment run will process the payment against the outstanding invoices.

Prerequisites1) Vendor and Customer Master Data must include bank details and at least one

payment method,2) Outstanding invoices in AP or AR sub-ledgers,3) Proper system configuration: defined home banks, payment methods and

payment medium.

PROCEDURAL STEPS

Menu Path Accounting Financial Accounting Accounts Payable Periodic processing F110 - Payments

Transaction Code F110Last changed on: 04/20/23 Version: Final

SAP 4.6CWork Instruction

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Accounts Payable

CASE FLOW DIAGRAM

Last changed on: 04/20/23 Version: Final


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Accounts Payable

Perform the following steps of how to create a payment proposal and automatically post outgoing payments using the information below:

Menu path: Accounting Financial Accounting Accounts Payable Periodic processing

F110 – Payments

SAP Easy Access

1. Double click on F110 – Payments.



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Accounts Payable

Automatic Payment Transactions: Status

2. First you need to enter your payment run ID. Update the following required and optional fields:

Field Name Description Values

Run date The run date is used for identifying the payment run. Usually enter here current date.

Example: 19.06.2002

Identification Sequence number of the payment program. You can enter e.g. your initials

Example: CS

3. Then click Parameter tab.



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Accounts Payable

Automatic Payment Transactions: Parameters

4. Update the following required and optional fields:


Posting date This field has the following functions:

a) When you finally post your payment run, this date will be used as a posting date for created documents,

b) This is the payment date for outstanding invoices. In our example all invoices that need to be paid up to 22nd

June 2002 will be processed by the system. Payment date is calculated by the system based on two fields stored in an accounting document: baseline date and terms of payment.

Example: 19.06.2002

Doc entered up to

This is the entry date (the system date when a document was entered).

Example: 19.06.2002

Company code Enter company code number Example: 5200

Pmnt. meths. Payment method code Example: T



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Accounts Payable


Next p/date Enter the next payment run date to enable the system to pay the invoices due before that date in this payment run.

Example: 22.06.2002

Accounts / Vendors

Vendor account number. Usually enter here a number range (e.g. all the vendors)

Example: 100010

5. When you completed the entry of parameters, click Status button. The system will ask you do you want do save this payment run:

Exit editing

6. Click Yes button. The system will display a status screen:



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Accounts Payable


7. Click Proposal Button to create a payment proposal. The system will now look for all the outstanding vendor documents that fulfill your previously entered criteria:



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Accounts Payable

Schedule Proposal

8. Click Start immediately button.

9. Click Enter Button to begin creation of payment proposal.



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10. The process of creation a payment proposal usually takes a while (the system has to

process many documents). To refresh the screen click on Status Button until you’ll see a system message “Payment proposal has been created”.

11. The payment proposal is ready. You can edit it. To do so, click Proposal Button

.



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Accounts Payable

Accounting clerk

12. Click Enter Button. The system will display first level of the payment proposal – total amount to be paid per vendor:

Edit Payment Proposal: Payments



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Accounts Payable

Note: If there is no sufficient data to create a payment proposal for a particular vendor (e.g. bank details are missing in a vendor master record) in the field “Amount” instead of the amount to be paid the system will display message “Exceptions”. If this happens, you need to remove a payment proposal, update the required master data and create the proposal again, with the same parameters.

13. To display or edit the payment details regarding an individual vendor, just double click on a vendor number. The system will display a list of documents to be paid:

Edit Payment Proposal: Open Items

14. For instance, you want to block for payment a document 10001114. Double click on this item. System will display the document details:



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Change Line Items

15. Enter “A” in payment block field to block the item for payment.

16. Click Enter Button to close the screen.



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Accounts Payable

Edit Payment Proposal: Open Items

17. The blocked item is highlighted in blue now. Click Save Button. to save your changes.

18. Press Back Button . The payment amount has changed because the blocked item is no longer included in the payment proposal.



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Accounts Payable

Edit Payment Proposal: Payments

19. Press Back Button .



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Accounts Payable


20. The message bar displays “Payment proposal has been saved”. The Treasury Dept. will process the next phase of automatic payment (posting and data medium).



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r f110 automatic outgoing payment

Documents