Recruitment pack for:

Logistics Manager, Liberia

Mary’s Meals International

April 2018

Welcome from the Director of

Programmes

Logistics Manager role outline

and specification

Our vision, mission and values

Recruitment process

information

Recruitment pack contents

2

3

4

9

10

Welcome from our Director of Programmes

Dear Applicant,

As the Logistics Manager, Liberia, you will play a key role in the

Mary’s Meals Liberia Programmes leadership team. This is the

team responsible for implementing our school feeding

programmes around the world, ensuring that more than 1.2

million children spread across 15 countries, receive a meal in

their place of education every single school day.

Reporting to the Country Director, the successful applicant will

have a strong track record of working at a senior level within an

international development organisation – preferably in Africa –

and can demonstrate significant experience of leading and

managing logistics, transport and security functions. You will

have excellent leadership, people and motivational skills.

Operational excellence is essential as is cultural sensitivity and

community engagement skills and experience.

Working from Tubmanburg, Liberia you will support the Country

Director to expand a highly successful and growing school

feeding programme to new geographical areas and

communities and may be required to work in other areas of

operations in Liberia. We are looking for a highly resilient

person who is able to work independently, with excellent

communication, organisation, prioritisation and time

management skills.

It is a challenging, exciting and fulfilling role which will give

you the opportunity to make a tangible difference to the

effectiveness of our work and to the lives of children in some

of the world’s poorest communities.

This is an exciting opportunity for the right candidate, who will

not only possess strong technical and leadership skills and

experience, but will also be an individual who believes

strongly in our values. If that is you, and you hold a deep

passion and commitment to taking the effectiveness and

efficiency of our school feeding programmes to a new level,

I’d love to hear from you!

With 61 million children out of school around the world and a

further 66 million attending school so hungry they’re not able

to concentrate and learn, our work is only just beginning. Will

you play a central part in shaping the future of Mary’s Meals

Liberia, and with it, the lives of so many people who both

contribute to and benefit from this incredible work of love, joy

and hope?

Robert Donnelly,

Director of Programmes

Mary’s Meals International

3

Team Structure

Role outline

Role title:

Location:

Contract:

Reports to:

Internal relationships:

External relationships:

Logistics Manager

Liberia

Full-time, Fixed-term

Head of Finance and Operations

Staff

SLT

ESLT

Finance Manager

HRPD

NGO forum

Suppliers

Utility Companies

4

Country Director

Liberia

Head of Finance & Operations

Liberia

Head of People & Development

Liberia

Finance & Administration

Manager Liberia

Head of Programmes

Delivery Liberia

Logistics Manager Liberia

General Manager ORS

Liberia

Role overview

Coordinate integration of

the supply chain network

across all areas of

operation of MML while

ensuring compliance to

logistics policies and

procedures to ensure

timely delivery of school

feeding items.

5

Duties and responsibilities

Key Activities

Procurement and Warehousing

• Ensure value for money in the procurement process through

implementation of effective and efficient procedures

• Working closely with the Finance Manager, maintain accurate and up-

to-date logistics records, including procurement, stock, distribution

and wastage/loss

• Effective functioning of all warehouses and distribution processes

• Manage optimal stock levels, efficient distribution planning, hygiene

control and documentation for warehouse procedures

• Prepare and submit food orders on time, to ensure timely delivery

• Maintain a cordial working relationship with suppliers

Fleet Management

• Manage a robust and efficient fleet management and maintenance

process

• Develop mechanisms for proper accountability of fuel usage and

vehicle parts

• Ensure adherence of local vehicle regulation requirements, including

registration and insurance

Contract Management

• Drafting and executing contracts, ensuring that Mary’s Meals interests

are well protected

• Ensure contract clauses are adhered to by partners, and are

recommended necessary actions when there is a breach

• Maintain proper documentation of all contracts under lock and safe

custody

• Ensure that provision of facilities (regular or one off) is backed by

relevant services contracts

6

Asset Management

• Manage MML property and its surrounding, ensuring the premises

are maintained in line with MML Health, safety and security

standards and appropriate local legislation and regulations

• Supervise construction projects to ensure adherence to local

guidelines and relevant technical support

• Ensure proper accountability of MML’s assets

• Adhere to asset disposal guidelines

• Proper branding of MML buildings and school feeding premises

IT Support

• With assistance from IT support, oversee provision of IT services in

MML

• Supervise the functionality and maintenance of IT equipment,

services and systems in all sites

Management Reports

• At least on a monthly basis, prepare management accounts that

inform the performance of all logistics functions

Team Management and Development

• Develop a culture of accountability amongst staff

• Effective management of logistics budget

• Report incidents in a timely manner and in line with MML policy

• Active member of the ECL (extended Country Leadership Team)

• Develop a high performing accountable team through couching,

mentorship and performance management

• In consultation with the Head of Finance and Operations, represent

Mary’s Meals in relevant technical forums in Liberia.

• Hold regular meetings with unit staff (Head Office and Field based)

Qualifications and experience

Essential

Skills/Experience

• Business Administration or Degree in relevant field (e.g.

Logistics, supply chain management)

• At least 5 years of continuous relevant work experience in a

senior position within an international organisation

• Advanced working knowledge of Excel spreadsheets and

Access databases

• Good computer skills, including familiarity with management

reporting tools and, Microsoft Word and Excel

• A practical, solution oriented pragmatic person able to

exercise initiative and sound judgement, who will work at

every level to get the job done

• Team management experience, including leading, engaging

and motivating a dynamic team

• Working knowledge of management reporting tools

• Significant experience of working in Africa, preferably West

Africa

• Experience of working in emergencies

Desirable

Skills/Experience

• Strong team leader, capable of managing a team in a

dynamic environment

• Experience of a flexible approach to managing and

prioritising a high workload and multiple tasks in a fast

paced environment wit tight deadlines

• IOSH Health and Safety qualification

7

Mary’s Meals manager competencies

Managers at Mary’s Meals approach their

role in line with our 7S competency model:

1. Self

• I build and demonstrate resilience

• I lead by example

• I’m authentic and true to Mary’s Meals

values

• I develop myself and set stretching goals

2. Service

• I have a vocational attitude to my work

• I inspire hope in others

• I build belief that even difficult challenges

can be solved

• I am committed to serving and enabling all

who want to be part of the global movement

• I work to ensure our future will be even

better than our past

3. Simplicity

• I communicate effectively

• I follow clear decision-making criteria

• I create plans that are easy to follow and

contribute to organisational goals

• I embrace inclusivity and diversity

• I focus on delivering results

4. Stewardship

• I pay attention to the things that matter most; (a) our physical

resources; (b) our people

• I nurture, develop and respect our relationships with external

stakeholders

• I deliver on my promises

• I am happy to be held accountable and to hold others to account

5. Strategy

• I have a point of view about the future

• I know our stakeholders and see our priorities clearly

• I help others to work in ways that have the greatest impact

• I develop strategy and translate it into action

6. Strengthen

• I create a positive work environment

• I increase the capabilities of my team

• I help people manage their careers

• I find and develop next-generation talent

7. Success

• I ensure my team is technically competent and always

developing

• I build high performing teams

• I ensure accountability

• I am a catalyst for change

8

Our vision, mission and values

• Our vision is that every child receives

one daily meal in their place of education

and that all those who have more than

they need, share with those who lack

even the most basic things.

• Our mission is to enable people to offer

their money, goods, skills, time, or prayer,

and through this involvement, provide the

most effective help to those suffering the

effects of extreme poverty in the world’s

poorest communities.

• Our values

• We have confidence in the innate

goodness of people.

• We respect the dignity of every

human being and family life.

• We believe in good stewardship of

the resources entrusted to us.

View Mary’s Meals’ full statement of values here:

http://bit.ly/2oRy99Y

9

How to apply for this role

To apply for the role of Logistics Manager, Liberia at

Mary’s Meals International, please send a tailored CV and

covering letter to: jobs.mmi@marysmeals.org

Your covering letter should make a compelling case for

why you feel motivated to work for Mary’s Meals

International in this role, as well as giving a concise

overview of your most relevant skills and experience, and

should fill no more than two pages of A4.

As part of our commitment to safeguarding children you

will be required to provide an up to date PVG/Barring

statement (UK nationals) of a Police check/certificate of

good conduct (non UK nationals)

Recruitment timescales

Closing date for applications:

20th May 2018 at midnight

Interviews with the recruitment panel:

Week commencing 5th June 2018

Please note: A second interview stage will be required.

Recruitment process information

10

Mary's Meals International

Glasgow office

10-13 Claremont Centre

39 Durham Street, Glasgow

G41 1BS

“Together, let’s set out on this journey; one step

at a time, one meal at a time, one child at a time.”– Magnus MacFarlane-Barrow, Mary’s Meals founder

Registered at Craig Lodge

Dalmally, Argyll

Scotland, UK PA33 1AR

Charity No. SC045223

Company No. SC488380

Mary’s Meals Liberia Office

Tubmanburg,

Bomi County

Liberia