s t u d e n t i n f o r m a t i o n • clinical nutrition ... · radiation therapy post-b.s....

S T U D E N T I N F O R M A T I O N • c l i n i c a l n u t r i t i o n • e m e r g e n c y m e d i c i n e

e d u c a t i o n • h e a l t h c a r e s c i e n c e s • p h y s i c a l t h e r a p y • p h y s i c i a n a s s i s t a n t

s t u d i e s • p r o s t h e t i c s - o r t h o t i c s • r a d i a t i o n t h e r a p y • r e h a b i l i t a t i o n c o u n s e l i n g

U T S O U T HW E S T E R N S C H O O L O F H E A L T H P R O F E S S I O N S

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DEGREE AND CERTIFICATE PROGRAMS

The UT Southwestern School of HealthProfessions offers prospective students

Programs leading to Doctor of Physical Therapy,Master of Clinical Nutrition, Master of PhysicianAssistant Studies, Master of Prosthetics-Orthotics,Master of Rehabilitation Counseling, or post-baccalaureate certificate of Radiation Therapy:

PROGRAM DEGREE OR CERTIFICATE

Clinical Nutrition M.C.N.Emergency Medicine

Education Certificate (El Centro)Physical Therapy D.P.T.Physician Assistant Studies M.P.A.S.Prosthetics-Orthotics M.P.O.Radiation Therapy Post-B.S. CertificateRehabilitation Counseling M.R.C.

Descriptions of the Programs are given elsewherein this catalog. Each Program is under thejurisdiction of the appropriate UT SouthwesternSchool of Health Professions Department Chair orProgram Director. Subject to approval of theDean, each Program has the responsibility toselect applicants for admission, to evaluate theacademic progress of students, to recommendwhich students will be regarded as candidates fordegrees or certificates, and to administer all otheraspects of the Program..

Each health professions Program welcomesinquiries about the academic Program, includinginformation about admissions or employmentopportunities.

The School of Health Professions building alsohouses the Dallas Regional Campus of the Schoolof Public Health, a component of the UT HealthSciences Center at Houston. The public healthschool offers a Doctor of Philosophy inEpidemiology, a Doctor of Philosophy and aDoctor of Public Health in Behavioral Sciences, aMaster of Public Health (generalist and inEpidemiology and Behavioral Sciences), a Masterof Sciences in Epidemiology and in BehavioralSciences, and a graduate certificate in GeneralPublic Health.

For more detailed information regardingPrograms of the UT Southwestern School of

Health Professions, call or write:

Clinical Nutrition214-648-1520; e-mail, [email protected]; ZIP code: 75390-9052

Emergency Medicine Education214-648-3131; ZIP code: 75390-8890utsouthwestern.edu

Physical Therapy214-648-1550; e-mail, [email protected]; ZIP code: 75390-8876

Physician Assistant Studies214-648-1700; e-mail, [email protected]; ZIP code: 75390-9090

Prosthetics-Orthotics214-648-1580; e-mail, [email protected]; ZIP code: 75390-9091

Radiation Therapy214-648-1512; e-mail, [email protected]; ZIP code: 75390-9082

Rehabilitation Counseling214-648-1740; e-mail, [email protected]; ZIP code: 75390-9088

Office of the Dean214-648-1500; e-mail, [email protected]; ZIP code: 75390-9082

Correspondence should be addressed to theindividual program at UT Southwestern School ofHealth Professions, UT Southwestern MedicalCenter, 5323 Harry Hines Blvd., Dallas, TX (ZIPcodes above).

ACADEMIC CALENDAR

The academic year of UT Southwestern Schoolof Health Professions is divided into three

terms. Students are registered each academicsession. Of necessity, the calendar varies in detailfrom year to year. Classes for the fall term usuallybegin in mid-to-late August and end beforeChristmas. The spring term begins in early-to-mid

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S T U D E N T I N F O RM A T I O N

January and ends in early-to-mid May. Thesummer term begins in mid-to-late May and endsin early-to-mid August.

ADMISSIONS

Information regarding admissions and onlineapplication is available on the UT Southwestern

website at http://www.utsouthwestern.edu/about-us/administrative-offices/admissions.html.Application via the web is required. Applicationprocedures and deadlines are detailed on theapplication website.

� A P P L I C A T I O N P R O C E D U R E

Submission of materials must follow theprocedure outlined by the Admissions Office andmust include the following:

1) Application. Supply all applicable informationrequested on the application. Onlineapplication is required.

2) Filing fee. A filing fee as specified on theapplication is required at the time ofapplication.

3) Recommendation correspondence. For mostPrograms, three recommendations fromamong the following people are required:undergraduate adviser, instructor in a majorcourse, and employment or volunteerexperience supervisor. These letters should besent directly to the Admissions Office by theauthor.

4) Transcripts. An applicant must arrange forofficial transcripts to be sent directly to theAdmissions Office from each college/universityattended, even if transfer credit is shown atthe most recent school attended. As additionalcourse work is completed, updated transcriptsalso must be sent.

� D E A D L I N E S

Since deadlines for completed applications varyfrom Program to Program, applicants shoulddetermine the necessary dates from theAdmissions Office or the Program Director.Application well in advance of such deadlines isstrongly advised. If Program requirements includea personal interview, the student should plan to

respond to the scheduled interview as soon in theadmissions process as possible.

Written notification of acceptance or rejectionwill be sent by the Chair or Program Director.

� S T U D E N T R E S P O N S I B I L I T Y

It is the student’s responsibility to understanddegree requirements and to enroll in coursesnecessary for the desired degree Program.Applicants should be aware of prerequisite coursesand conditions, which may change from time totime. Current information may be obtained fromUT Southwestern’s website,www.utsouthwestern.edu/healthprofessions.Students also are responsible for knowing theschool’s regulations and policies regarding thestandard of work and conduct required forcontinued enrollment in a Program. A studentwho needs additional information should consultthe Program office.

To obtain a complete list of requirements for aparticular degree or certificate, the student shouldcombine the general requirements detailed in thissection with any special requirements listed underthe appropriate Program.

� D R U G T E S T I N G

Based on recommendations of the Association ofAmerican Medical Colleges and as authorized bythe Board of Regents of the UT System, UT South -western School of Health Professions requires abackground check on all applicants prior to theirenrollment whose educational requirements willinclude patient contact, clinical assignment, oraccess to controlled substances. Prior to theirmatriculation, students who are subject to thebackground check will receive informationnecessary for completing the background check.

� B A C K G R O U N D C H E C K

UT Southwestern is committed to ensuring thatall students perform the clinical duties associatedwith their education and training in a safe,productive, and effective manner. Students whoengage in illicit drug use may present a safetyhazard to themselves, others, and the public. Inaccordance with this institutional commitment,and to satisfy the requirements established by


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affiliated clinical training sites and the Dallas-FortWorth Hospital Council, all students must submitto a drug screen within 30 days prior to beginninga clinical training program or returning from abreak in enrollment. Verification of satisfactoryresults must be received by the Office of Student& Alumni Affairs prior to the student’s first day inthe clinical training program. Students mustobtain the required drug screen from the third-party vendor designated by UT Southwestern.Drug screens and results from other sources willnot be accepted. Failure to timely submit a drubscreen or to provide a negative result inaccordance with this policy may result in delayedenrollment, revocation of acceptance, ordisciplinary action, up to and including dismissal.Students who receive a positive drub screen mayalso be subject to additional action under otherUT Southwestern policies.

� A C T I V E M I L I T A R Y S E R V I C E

A student who withdraws from the school toperform active military service (not including TexasNational Guard training exercises) will not have toreapply for admission but will be readmitted uponrequest made within one year of being releasedfrom active military service. The student may beeligible for the same financial assistance providedbefore the student’s withdrawal.

ENTRANCE REQUIREMENTS

� G R A D U A T E A D M I S S I O N S

UT Southwestern School of Health Professionsoffers graduate admission to the Doctor ofPhysical Therapy and the Master of ClinicalNutrition, Physician Assistant Studies, Prosthetics-Orthotics, and Rehabilitation CounselingPrograms. (See appropriate catalog section.).

The basic requirement for admission is abachelor’s degree or its equivalent from anaccredited institution in the United States orproof of equivalent training at a foreignuniversity. The applicant must have maintainedsatisfactory grades, especially in appropriatecourses, in upper division work (junior and seniorlevel) and in any graduate work alreadycompleted. The applicant must submit the general

test score on the Graduate Record Examination.Admission is competitive. Application must beapproved by the academic Program and by theadmissions committee in the intended major areaof study.

� E V A L U A T I O N O F A P P L I C A N T S

UT Southwestern School Health Professions doesnot use race or ethnicity in making admissiondeterminations. The criteria are not intended toreplace prerequisites or state requirements or tonegate legitimate qualifications for specific healthprofessions. Admission decisions may be basedupon any combination of the followingconsiderations:

1) Texas residency;2) Scores on entrance examinations;3) Prior college level academic performance

(overall grade point average, science grade pointaverage, etc.);

4) Special and unique talents andaccomplishments: artistic, scientific,intellectual, manual and/or computer skills;leadership (health related or community);participation in extracurricular activities;

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5) Experience: work history (health related ornonhealth related), special honors, communityservice, research;

6) Measures of motivation: letters ofrecommendation, grade improvements andtrends, applicant essay (e.g., “Please discusshow your experience and environment haveshaped your intellectual and personaldevelopment and your interest in healthprofessions.”);

7) Demographic and geographic information:rural or inner city home address or ZIP code,rural or inner city high school, magnet highschool (health related or nonhealth related);

8) Social and economic background: first in familyto attend high school or college, parents’occupations, parents’ educational attainment;

9) Communication skills: writing samples,portfolio of work, interview (individual or smallgroup), multilingual.

For all Programs other than Physical Therapy andPhysician Assistant Studies, data on race andethnicity will be collected by the AdmissionsOffice for statistical purposes only and will not beused in admission decisions. Each departmentwill have recruitment and admission policies thatare consistent with these guidelines. Theadmission process may include input fromalumni, practitioners and current students;however, final admission decisions are made by apanel of the faculty. As authorized by the Boardof Regents, and subject to the approval of the UTSystem, UT Southwestern School of HealthProfessions has added race and ethnicity to thebroad range of criteria considered for studentadmission to the graduate degree Programs inPhysical Therapy and Physician Assistant Studies.

� A D M I S S I O N S T A T U S

Students may be accepted to UT SouthwesternSchool of Health Professions in one of thefollowing categories:

REGULAR STUDENT: The applicant has fullysatisfied the requirements for admission to adegree Program.

CONDITIONALLY ACCEPTED STUDENT: Some degreePrograms accept applicants who have not fullysatisfied the requirements for admission to adegree Program. Any student so admitted willagree, at the time of admission, to a specific,written plan for the removal of deficiencies. Theplan must include the course name(s), thenumber of deficient credit hours and a timephased schedule for completion of the course(s).The plan also will include notification that, if theterms are not met, the student will not be allowedto enroll further at UT Southwestern. All suchplans for conditionally accepted students must beapproved by the Dean or Associate Dean beforebeing transmitted to the student for signature.

SPECIAL STUDENT (not seeking a degree orcertificate): Admission as a special student ispossible under certain circumstances. Specialstudents must have approval of the appropriateProgram Director and the Dean or Associate Deanto register under this status. To be accepted as aspecial student, an applicant must providedocumentation of successful completion of, orexemption from, the Texas TASP examination tothe Office of the Registrar for approval. Theapplicant also must submit one or more of thefollowing: 1) official transcript(s), 2) certifiedcopies of diplomas and 3) official grade reportsfrom accredited institutions.

Without approval of the Dean or AssociateDean, a special student cannot enroll for morethan six semester hours in a given semester or formore than a total of 12 semester hours.Applicants seeking special student status mustmeet the same requirements as regular students,including necessary immunizations.

CERTIFICATE STUDENT: The applicant may beadmitted to a certificate Program by meeting theadmission requirements of that particularProgram. A certificate Program student whosubsequently desires to pursue a degree mustmake a formal application for admission. Suchadmission is not assured.

NON-UT SOUTHWESTERN STUDENT: UT South -western’s capacity to accommodate students from other institutions who wish to take courses


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Health Professions basic prerequisites, but thestudent must present a minimum overall grade-point average of 2.0 on a 4.0 system to be con -sidered for admission. Individual programs mayset a higher average or not permit the grade of Dfor prerequisite courses, so the student shouldcheck the program description. Upon petition,the Admissions Committee may approve condi -tional admission for an applicant who falls belowthis level, with the concurrence of the departmentchair or program director.

College Level Examination Program, AdvancedPlacement or ACT-PEP scores may be accepted inlieu of specific courses to fulfill, in part, the basicrequirements for admission. Only subject exam -ina tions will be considered, and a score at orabove the 50th percentile is required.

In the event of transfer disputes or problems,resolution will be determined in accordance withSection 61.826 of the Texas Education Code.

� A C A D E M I C F R E S H S T A R T

An applicant who is a Texas resident may seek toenter this institution’s Programs pursuant to the“academic fresh start” statute, Section 51.931 ofthe Texas Education Code. If the applicantinforms the Admissions Office in writing of theelection by submitting the Academic Fresh StartAcknowledgment Form prior to the specifiedapplication deadline, UT Southwestern will notconsider academic course credits or grades earnedby the applicant 10 or more years prior to thestarting date of the term in which the applicantseeks to enroll.

An applicant who has earned a baccalaureatedegree under the “academic fresh start” statuteand applies to this institution’s graduate Programswill be evaluated only on the grade-point averageof the course work completed for thatbaccalaureate degree and on the other criteriastated in the section Evaluation of Applicants..

� A C A D E M I C C O M M O N M A R K E T

UT Southwestern participates in the AcademicCommon Market (ACM), a cooperative tuition-reduction agreement among 16 Southern RegionEducation Board states allowing residents inparticipating states to pursue academic degree

or undertake an elective rotation is extremelylimited.

UT Southwestern cannot reserve classroom orclinical positions in advance for any studentsother than those enrolled in UT Southwestern’sdegree or certificate Programs. The burden placedon UT Southwestern’s faculty to provide adequatesupervision to UT Southwestern students and thedemands placed upon the limited number ofsupervised clinical placement sites leave scantroom for students from other institutions.

In the unlikely event that UT Southwesternhas excess capacity on its clinical teachingservices for well trained elective students fromother accredited schools, UT Southwestern willconsider applications from those students on adepartment by department “exception” basis. Allsuch exceptions are subject to review andapproval by the Dean or Dean’s designee, and thestudent must apply for “special student”admission to UT Southwestern School of HealthProfessions.

� C R E D I T T R A N S F E R F O R A D M I S S I O N

Transferred grades are accepted as they appear onthe student’s transcript. Grades from other insti -tutions are not averaged with work done at thisschool. Only credit earned in an accredited insti -tution will be accepted for transfer. Institutionalaccreditation must be recognized by the AmericanCouncil on Education/Commission on Recog ni -tion of Postsecondary Accreditation. All suchcredit must be reflected on submitted transcripts.

The Admissions Office will make the initialevaluation of a student’s transcripts. This processwill be followed by an individual evaluation con -ducted by the program director or departmentchair. A committee on admissions has been estab -lished to evaluate credits of transfer students ifspecial problems arise. Established UT Systemprocedures for evaluating transcripts will be fol -lowed for foreign students applying to UT South -western School of Health Professions.

Where an official transcript shows that acourse has been repeated, both grades will be usedin calculating the grade-point average.

The grade of D in any previous college courseis accepted to fulfill UT Southwestern School of

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Programs that are not available in their homestate. Once admitted to an applicable UTSouthwestern graduate-level Program of study,eligible students should contact the TexasAcademic Common Market Coordinator at 512-427-6225 to request an ACM application packet.

� I N T E R N A T I O N A L A P P L I C A N T S

In addition to meeting the general requirementsfor admission described above, all applicantswhose native language is not English are requiredto take the Test of English as a Foreign Language.A minimum score of 100 is recommended. Test scores must be sent directly from the TOEFLInformation Center to the Office of the Registrar,UT Southwestern. (Photocopies will be used forreview only and are not accepted as official.)

TOEFL is computer-based. The test is offered atSylvan Technology Centers, specified universities,and Educational Testing Service field offices.

Transcripts of records from foreign universitiesmust be evaluated with subject, grade, and grade-point average breakdowns. It is preferred that theapplicant provide the transcript(s) with thisinformation translated into English to facilitatereview. Translation service is available from

Educational Credential Evaluators for a fee. Forapplications and fee information, contact ECE,P.O. Box 514070, Milwaukee, WI 53202-3470,414-289-3400, or visit the website at www.ece.org.ECE evaluations should be sent directly to theOffice of the Registrar. ECE requires at least onemonth to prepare an evaluation after alldocumentation is complete.

Before the Office of International Affairs at UT Southwestern Medical Center can issue aCertificate of Eligibility for Nonimmigrant F-1Student Status (U.S. Department of HomelandSecurity, Citizenship and Immigration Services,Form I-20 A-B), evidence of financial supportwhile in the United States must be demonstrated.The minimum amount of financial support forthe 2013-2014 academic year for a single studentis $16,090 plus the costs of tuition and fees. Thisamount is subject to change each year. Inaddition, proof of funding in the amount of$2,000 for each dependent is required. There aretwo ways to demonstrate proof of financialsupport:

1) If the student is awarded a stipend, a letterfrom the Dean indicating the amount of thestipend is sufficient; or 2) in the case of those


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students who will receive partial or no fundingfrom UT Southwestern, a financial statementmust be provided guaranteeing adequate fundsas stated above for educational, living, andother expenses while in the United States.Form I-20 A-B must be presented to U.S.consular officials when applying for a visa. It isthe responsibility of the nonregistered alien toinform the Medical Center’s Office ofInternational Affairs accurately of his or hervisa status and to advise that office of anychanges. Further information may be obtainedby writing to the Office of InternationalAffairs.

� M E D I C A L I N S U R A N C E R E Q U I R E M E N T S

All UT Southwestern Medical Center students arerequired to have medical insurance. Somestudents who will be employees of UTSouthwestern on at least a half-time basis willreceive coverage under the UT System EmployeeHealth Plan. Other students may purchasemedical insurance approved by the UT System orprovide proof of coverage by medical insuranceobtained through other sources. Internationalstudents holding nonimmigrant visas may requiresupplemental coverage (typically evacuation andrepatriation insurance) to meet the minimumrequirements. Information on the UT System-approved Student Medical Insurance Plan isavailable from the Office of Student and AlumniAffairs.

� R E S I D E N C Y D E F I N E D

Under state statutes and Texas Higher EducationCoordinating Board rules and regulationsinterpreting those statutes, a prospective studentis classified as a resident of Texas, a nonresident,or a foreign student. Residency for admission andtuition purposes at a public college or universityin Texas is different from residency for voting ortaxing purposes.

To qualify as a Texas resident, an individualgenerally must reside in Texas for one year andestablish a domicile in Texas prior to enrollment.An applicant or student who is claimed as adependent on a parent’s most recent federal taxreturn will be classified based on the parent’s

qualifications for residency. An individual alsomay be classified as a Texas resident if theindividual:

1) Graduated from a public or private highschool or received the equivalent of a highschool diploma in Texas;

2) Resided in Texas for at least three years as ofthe date the person graduated from highschool or received the equivalent of a highschool diploma; and

3) Continuously resided in Texas for one yearprior to the census data of the academic termin which the person is enrolled. (Section54.052, Texas Education Code) International students eligible to establish

legal domicile in Texas also may qualify for Texasresident status.

The student is responsible for registering underthe proper residence classification. If there is anyquestion about the student’s right to classificationas a resident of Texas, it is the student’s obligationto consult the Admissions Office and have his orher status officially determined. The applicablestatutory provisions are set forth in Sections54.052 et seq., Texas Education Code. Rules andregulations and interpretations have been issuedby the Texas Higher Education CoordinatingBoard for the effective and uniform adminis -tration of these provisions. Information onresidency determination is available in theAdmissions Office.

Students must file a Core ResidencyQuestionnaire for classification as a resident. Ifthe student’s classification as a resident becomesinappropriate for any reason, the student mustnotify the proper administrative official at theMedical Center. Information and advice regardingresidency status are available from the Office ofthe Registrar. If an applicant or student isclassified as a nonresident and wishes to bereclassified as a resident, he or she must submitthe Core Residency Questionnaire.

An individual classified as a nonresident mayqualify, under certain exceptions specified in therules, for resident tuition rates and other chargeswhile continuing to be classified as a nonresident.

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For more information, visit the Office of StudentFinancial Aid and/or the website athttp://www.collegeforalltexans.com/index.cfm?ObjectID=6D1466D9-AEA5-DE00-C12F3F75E7367718.

� E S S E N T I A L F U N C T I O N S

All individuals, including people with disabilities,who apply for admission to UT SouthwesternSchool of Health Professions must be able toperform specific essential functions. Essentialfunctions are the basic activities that a studentmust be able to perform to complete theProgram’s curriculum.

A description of the essential functions islisted in each Program’s section. Each School ofHealth Professions student must be able to:

1) Attend scheduled classes and laboratorysessions and be present for examination andtesting;

2) Travel to practicum sites and have mobilitywithin and around the sites;

3) Assimilate information presented via lecture,handouts, videos, discussions, computerand/or other educational modalities;

4) Complete assignments such as writtenassignments, oral presentations, classparticipation, examinations and computerbased activities;

5) Apply the assimilated information toappropriate clinical situations;

6) Communicate effectively with patients/clients,their families, faculty and other professionalsusing oral, telephonic, written and computermodalities in private and group settings; and

7) Make effective use of learning resources at UTSouthwestern and affiliated facilities.

A specific academic Program may requireadditional essential functions to accommodateunique aspects of that Program, and suchrequirements may be subject to change. Noapplicant who can perform the school’s and theProgram’s essential functions – either with orwithout reasonable accommodation – will bedenied consideration for admissions.

� R E Q U I R E D I M M U N I Z A T I O N S

Upon entry, the following immunizations arerequired for all students enrolled in health-relatedcourses that will involve direct patient contact inmedical- or dental-care facilities or who will comein contact with human or animal biological fluidsor tissue. Students for whom these immunizationsare not required are strongly urged to obtain theseimmunizations for their own protection.

Students enrolled at UT System institutionswill assume the full cost of the immunizations.

TETANUS: proof of one dose of tetanus/diphthe -ria/acellular pertussis (Tdap) within 10 years;

MEASLES (RUBEOLA): proof of two doses ofmeasles or MMR vaccine, or one dose of measlesvaccine and one dose of MMR vaccineadministered since Jan. 1, 1968, or a positive titerconfirming immunity (must include a copy of thelaboratory report);

MUMPS: proof of one dose of mumps or MMRvaccine administered on or after the firstbirthday, or a positive titer confirming immunity(must include a copy of the laboratory report);

RUBELLA: proof of one dose of rubella or MMRvaccine administered on or after the firstbirthday, or a positive titer confirming immunity(must include a copy of the laboratory report);

VARICELLA: proof of two doses of varicellavaccine after the first birthday or documentationof history of the disease, including the date, or apositive titer confirming immunity (must includea copy of the laboratory report);

HEPATITIS B: documentation of three doses ofhepatitis B vaccine, or a positive titer confirmingimmunity (must include a copy of the laboratoryreport);

TUBERCULIN SKIN TEST (PPD): within six monthsof matriculation or, if history of a positive PPDreading exists, documentation of a chest X-raywithin six months of enrollment (must sendradiology report of chest X-ray).



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� B A C T E R I A L M E N I N G I T I S

All new students to UT Southwestern, inconjunction with their initial registration, receiveinformation approved by the Texas Departmentof Health related to bacterial meningitis. Thisinformation includes the symptoms of thedisease; how it may be diagnosed and its possibleconsequences if untreated; how the disease istransmitted; how it may be prevented; and therelative risk of contracting the disease for studentsof higher education. The information alsodiscusses the availability and effectiveness ofvaccination against treatment for the disease andsources of additional information. Students arerequested to confirm their receipt of thisinformation.

Students younger than 22 are required toprovide a health practitioner-signed certificateshowing immunization for bacterial meningitiswithin the preceding five years. Theimmunization must be documented at least 10days prior to the start of the term. Allimmunization records are maintained by StudentHealth Services.

REGISTRATION

Registration dates are listed on the academiccalendar, which is available through the

Office of the Registrar athttp://www.utsouthwestern.edu/about-us/administrative-offices/registrar.html . Mostnewly admitted and continuing students willhave the opportunity to preregister by mail andare urged to do so in order to save time and toreduce confusion on registration day. Beforeclasses start, a registration information packet willbe sent from the Office of the Registrar to eacheligible student with appropriate instructions.Careful attention to the complete procedure willeliminate the need for long delays beforeattending class.

Registration after the indicated deadline is notpermitted. Under exceptional circumstances, aDepartment Chair or Program Director maypetition the Registrar to waive this restriction.Upon its recommendation and with theconcurrence of the course instructor, the Dean orAssociate Dean may approve such a request.

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A student may register as an auditor for agiven course with approval of the instructor.Audit registration must be accomplished on thedesignated registration day. No academic creditwill be granted.

Prior to matriculation, each student mustsubmit official documentation of immunizationsrequired by the Texas Department of Health andthe UT System (see Required Immunization inthis section).

STUDENTS WITH DISABILITIES

Title III of the Americans With Disabilities Acthas elements that apply to the relationship

between a student with a disability andeducational institutions. Students must be able toperform the essential functions (see EntranceRequirements and Program specific essentialfunctions). A student who has been accepted foradmission to UT Southwestern School of HealthProfessions and who has a disability requiringspecial accommodations may submit a Requestfor Accommodation, in accordance with thePolicy on Students With Disabilities (availablefrom the Office of the Registrar, Office of theDean and department/Program offices).

EXPENSES

All tuition and fees are subject tochange without prior publication and

become effective when enacted. The TexasLegislature does not set the specific amountfor any particular fee. The student feeslisted in this catalog are authorized bystate statute; however, the specific amountsand the determination to increase fees aremade by the university administration andThe University of Texas System Board ofRegents.

� T U I T I O N

Statutory tuition for Texas residents enrolled inall curricula of UT Southwestern School of HealthProfessions is $50 per credit hour in 2013-2014.Tuition for nonresident students enrolled is $40per credit hour.

Students in doubt about their residency statusfor tuition purposes should consult the ResidencyDefined section of this catalog.

The designated tuition fee is $143.04 persemester hour for students enrolled in graduatelevel curricula. The designated tuition fee doesnot increase for nonresident students.

The differential tuition fee supplement is $50per semester hour for students enrolled in thePhysician Assistant Studies and Physical TherapyPrograms. The differential tuition fee does notincrease for nonresident students.

All tuition fees are subject to annual change.

� T U I T I O N I N S T A L L M E N T P A Y M E N T S

Students may elect to pay tuition and certain feesin three installment payments. At the time ofregistration, students wishing to participate in theinstallment payment option will be required tosign a promissory note and a truth-in-lendingform. These documents will specify the terms andconditions of the payment plan. Students willincur a $15 charge when participating in the plan.A $10 late fee will be charged for each paymentnot received by the due date.

The Office of Accounting will provide noticesas reminders of payment due dates; however,students are obligated to pay on or before the duedate regardless of the receipt of a reminder. Astudent who fails to provide full payment of tui -tion and fees, including late fees assessed, to theuniversity when the payments are due is subjectto one or more of the following actions at theuniversity’s option: bar against admission at theinstitution and all penalties and actionsauthorized by law. Tuition and fees for thesummer term must be paid in full at the time ofregistration.

� A U D I T O R ’ S F E E

An auditor’s fee of $25 per course is required forpeople not registered for credit and not currentlyenrolled as a UT Southwestern School of HealthProfessions student. If a person is currentlyenrolled as a student, the auditor’s fee is $5 percourse. Customary laboratory fees apply for eachlaboratory course. A nonstudent library deposit of


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$25 is required to use the library. Permission ofthe instructor is required for registration as anauditor.

� C O U R S E , C O M P U T E R U S A G E A N D

T E C H N O L O G Y F E E S

UT Southwestern provides student computerresources in multiple locations. All students pay acomputer usage fee of $81.66 per enrollmentterm. Students enrolled in the Physical TherapyProgram are charged supplemental fees rangingfrom $10 to $96 for enrollment in designatedcourses. Students enrolled in the Prosthetics-Orthotics Program are charged technology fees forenrollment in specific courses, ranging from $22to $58. Students enrolled in the PhysicianAssistant Program are charged supplemental feesranging from $35 to $95 for enrollment indesignated courses.

Students should refer to the Schedule of Fees ofthe specific academic year for detailed information.

� G R A D U A T I O N F E E

A graduation fee of $120, payable at registrationfor the final enrollment term, is required of allstudents who will receive a degree or post-baccalaureate certificate from UT SouthwesternSchool of Health Professions. Students whowithdraw from school during the final termwithout graduation are entitled to a refund. Norefund can be given for students who graduate inabsentia.

� H E A L T H I N S U R A N C E

With each term registration, all students arerequired to present documentation of a currenthealth insurance plan. Information regarding theUT System-approved plan outlined athttp://www.utsouthwestern.edu/education/student-services/student-health-service/student-health-insurance.html and is included with registrationmaterials. Students may purchase this plandirectly from the vendor or providedocumentation of alternate coverage.International students should consult theinternational affairs coordinator for moreinformation regarding the requirements forinternational students.

� I N C I D E N T A L F E E S

Lost student identification cards may be replacedfor $10, lost lab-carrel keys for $35.

The Library recovers the cost of some services,such as photocopying and laser printing at 10cents per page and color laser printing at $1 perpage. Charges for other cost-recovery-basedservices vary. These and other manuscripts can bearchived for $13 per volume. Dissertations can bepublished and archived for $81 per volume withan optional copyright fee of $45. Lost books arecharged at replacement cost plus a nonrefundable$15 processing fee. There is no charge forliterature searching or routine processing ofinterlibrary loan requests made by students;however, there is a fee for expedited interlibraryloan delivery.

� L A B O R A T O R Y C O U R S E F E E

dents pay a lab course fee of $8 per class forselected courses. Students may request a list ofthese courses from the Office of the Registrar.

� L A T E R E G I S T R A T I O N F E E

A late registration fee of $220 is charged to anystudent who has not registered on or before thelast day of registration.

� L I A B I L I T Y I N S U R A N C E

Each student enrolled in any course involvingclinical work must have professional liabilityinsurance. The charge for professional liabilityinsurance is automatically included in a student’sregistration bill for enrollment in correspondingclinical courses. The present charge for this cover -age is $14.50 per year for students in programsother than Physician Assistant Studies, whichcarries a charge of $61 per year.

� M E D I C A L S E R V I C E S F E E

Students pay a medical services fee of $75 perenrollment term. The medical services feeprovides necessary supplementation for StudentHealth Services.

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� R E T U R N E D C H E C K F E E

A fee of $15 is charged on any check cashed byand returned to the university. If two or morechecks are returned, check-cashing privileges aresuspended for one year.

� S T U D E N T S E R V I C E S F E E

Students pay a student services fee of $42 percredit hour each term with a $250 per term maxi -mum. The student services fee is used to supportStudent Health Services, the Bryan Williams, M.D.Student Center, and other student services.

� B O O K S A N D E Q U I P M E N T

The annual cost of books and equipment essentialfor a health professions student is estimatedbelow. A student should take this informationinto account in planning for financial support.Approximate costs, dependent upon the curri cu -lum for the 2010-2011 academic year, are asfollows:

Clinical Nutrition $685Physical Therapy $1,151Physician Assistant Studies $1,756Prosthetics-Orthotics $685Radiation Therapy $685Rehabilitation Counseling $685

Students are not obligated to purchase textbooksfrom the University Store. The same textbook maybe available from an independent retailer, includ -ing an online retailer (Section 51.9705, TexasEducation Code).

� C A M P U S P A R K I N G

Limited parking facilities are available on campus.Students, trainees, or Fellows wishing to park oncampus are required to register their vehicle andobtain a permit and pay an annual parkingregistration fee. The fee is $120 for 2013-2014.Student parking is restricted to designated areas,and violations of the parking regulations mayresult in fines and/or loss of parking privileges.

Special parking is available to people with apermanent disability. Those who permanentlyrequire wheelchairs, crutches, or leg braces shouldadvise the Office of Parking Services. Every effort

will be made to provide special parking for thosewhose need for crutches or wheelchairs istemporary; those individuals should take aphysician’s statement with a time estimate to theOffice of Parking Services.

Anyone wishing to file a complaint or needingassistance about a parking assignment maycontact the Office of Equal Opportunity.

Texas law requires motor vehicles notregistered in this state to satisfy the staterequirements for vehicle emission inspections.Owners of vehicles who reside in Texas who failto register the vehicle in Texas or fail to display acurrent inspection certificate may violate Texaslaw.

� D I S A B I L I T Y I N S U R A N C E

Information on disability insurance is availablethrough the Office of Student and Alumni Affairs.

� S T U D E N T H O U S I N G

UT Southwestern Medical Park apartments consistof 282 one- and two-bedroom apartments formedical, graduate, and health professionsstudents. All apartments are within a 24-hoursecurity-controlled area. Apartment amenitiesinclude all appliances and full-size washer anddryer. The surroundings include a large pool andgazebo, clubhouse, workout facility, and studycenter. A shuttle bus connects apartments withthe North and South Campus. More informationis available athttp://www.utsouthwestern.edu/education/student-services/housing/index.html.

� T E X T B O O K S

Students’ textbooks are available fromindependent retailers, including online retailers(Section 51.9705, Texas Education Code).Textbooks other than course syllabi are not soldthrough any UT Southwestern office or facility.

� O T H E R E X P E N S E S

Students in most clinical Programs should budgetfinancial resources for transportation to clinicalsites and for living expenses. When there arespecial clothing or uniform requirements, thestudent will be notified upon acceptance into the


39 2 0 1 3 – 2 0 1 6

specific Program. Some Programs require thatstudents wear name tags as well as theidentification patch of their discipline. Thestudent is responsible for the cost of these items.

CONCURRENT ENROLLMENT

� T H E U N I V E R S I T Y O F T E X A S

S Y S T E M I N S T I T U T I O N S

A student concurrently enrolling at more thanone of the three University of Texas componentsin North Texas (UT Arlington, UT Dallas, and UT Southwestern) may register and pay tuitionand fees for all courses through the student’shome campus. Detailed procedures may beobtained from the Registrar of the student’s homecampus. The concurrent enrollment agreementand waiver of specified fees apply only to studentsfollowing the concurrent enrollment proceduresspecified by the registrar of the home campus.

The charges for tuition at an appropriate rate,applicable laboratory fees, and general fees will beassessed and collected at the home institution forthe other institution. Student services at thesecond institution will be made available toconcurrently enrolled students paying theappropriate fees at the second institution. Thethree institutions have a reciprocal agreement forhonoring parking permits. Details may beobtained from the police office of the homecampus.

Concurrently enrolled students should reportany problems concerning registration, payment offees, or other matters related to concurrentenrollment procedures to the Registrar of thehome institution.

� O T H E R P U B L I C I N S T I T U T I O N S

O F H I G H E R E D U C A T I O N

When a student registers at more than one publicinstitution of higher education in Texas, tuition isdetermined in the following manner:

1) The student will pay the full tuition charges tothe first institution at which he or she isregistered.

2) If the minimum tuition at the first institutionis the same as or greater than the Medical

Center’s minimum, the amount charged fortuition will be the hourly rate.

3) If the minimum tuition at the first institutionis lower than the Medical Center’s minimum,the amount charged for tuition will be thedifference in the minimum charges, but in nocase will the amount charged for tuition beless than the Medical Center’s hourly rate.

Other applicable fees will be charged. Studentsdesiring to take advantage of the concurrentenrollment plan should bring a copy of the feereceipt from the other institution whenregistering at the Medical Center.

� C O U R S E S O F I N S T R U C T I O N

The courses offered are listed under Programdescriptions. The unit of measure for creditedwork is a credit hour. A four-digit systemgenerally is used for designating courses, with thesecond digit indicating the number of credithours. If the second digit is zero, this indicates thecourse is offered for varying hours of credit.Certain courses, such as research and seminar,may be repeated for credit.

A student who is admitted to a Program in UTSouthwestern School of Health Professions mayapply for permission to take one or more courseson the campus of one of the private universitiesin Dallas or at any other component of TheUniversity of Texas System:

The University of Texas at ArlingtonThe University of Texas at AustinThe University of Texas at BrownsvilleThe University of Texas at DallasThe University of Texas at El PasoThe University of Texas – Pan AmericanThe University of Texas of the Permian BasinThe University of Texas at San AntonioThe University of Texas at TylerThe University of Texas Medical Branch at GalvestonThe University of Texas Health Science Centerat HoustonThe University of Texas Health Science Centerat San AntonioThe University of Texas M.D. Anderson Cancer CenterThe University of Texas Health Center at Tyler

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REFUNDS

All policies regarding the payment orrefunding of tuition, fees, and charges are

approved by the Board of Regents of TheUniversity of Texas System and comply withapplicable state statutes. If a person desiresclarification of any matter relating to payment orrefund of such charges, he or she should contactthe office or administrative unit from which thecharge or refund originated.

� R E F U N D O F T U I T I O N A N D

R E G I S T R A T I O N F E E S ( F A L L

A N D S P R I N G T E R M S )

A student who officially withdraws from school isentitled to a refund according to the followingschedule.

Prior to first class day 100%The first five class days 80%The second five class days 70%The third five class days 50%The fourth five class days 25%No refunds thereafter

No refund will be made until the expiration of 12class days after the beginning of classes. A checkcovering all refunds due will be mailed to theaddress left with the Office of Accounting. Norefund will be granted unless applied for withinone year after official withdrawal.

A matriculation fee of $15 will be deductedfrom the refund to students who withdraw beforethe first class day.

� R E F U N D O F T U I T I O N A N D R E G I S -

T R A T I O N F E E S ( S U M M E R T E R M )

A student who officially withdraws from schoolmay receive a refund as shown below.

Prior to first class day 100%The first three class days 80%Fourth, fifth or sixth class days 50%No refunds thereafter

Refund procedures for the summer term are thesame as those for the fall and spring terms.

� R E T U R N O F T I T L E I V F U N D S

A student attending UT Southwestern MedicalCenter who has received student financial aid andwho officially withdraws, takes an approved leaveof absence, or is dismissed may be liable to returnall or a portion of any aid received if the student’sseparation (withdrawal, leave, or dismissal) occursafter a term has begun and before completion ofthe academic term. The Office of StudentFinancial Aid utilizes approved federal formulae todetermine the amount of applicable financial aidas of the separation date. Financial aid funds thatmust be returned by the separating student will bedesignated to the appropriate financial aidprogram in accordance with federal regulations.

A student’s separation date is 1) the date thestudent begins the withdrawal process or officiallynotifies UT Southwestern of an intent towithdraw; or 2) the student’s last date ofattendance at a documented, academically relatedactivity.

If UT Southwestern is required to return anyfunds to one or more financial aid programs onthe student’s behalf as a result of the student’swithdrawal, leave of absence, or dismissal within


41 2 0 1 3 – 2 0 1 6

a term, the student will be billed accordingly forall amounts returned on the student’s behalf.

STUDENT FINANCIAL AID

UT Southwestern Medical Center makesstudent financial assistance available

through a number of loan, scholarship andemployment programs. Unless otherwise noted,most of these programs are administered by theOffice of Student Financial Aid, operating underpolicies established by the various agenciesproviding the funds.

UT Southwestern subscribes to the philosophythat financing education is primarily theresponsibility of the student and the student’sfamily. However, UT Southwestern seeks, withinits means, to assist financially the qualifiedstudent whose family resources are insufficient tomeet the full costs of education. No studentshould allow the pressures of financial constraintto cause a postponement of educational planswithout first consulting with the Office of StudentFinancial Aid. The office can provide the studentwith necessary applications, forms, and adviceconcerning the rules and regulations of federal,state, and institutional financial-aid programsavailable to students. The office also can providecounseling in debt management and can assiststudents in finding outside sources of aid forwhich they may qualify. Students are undersignificant pressure while preparing for classes,and the Office of Student Financial Aid willattempt to alleviate additional financial burdens.

In order to be eligible for financial assistance,the student must first determine financial need byfiling a copy of the Free Application for FederalStudent Aid for the specific academic year. TheFAFSA generally is available beginning Jan. 2preceding the start of the academic year. Financialneed is defined as the difference between thereasonable cost of education and the amount thatthe student and the student’s family canreasonably be expected to provide.

Financial-aid awards usually are assigned forthe full academic year. All awards are subject torevision if, at any time, the information used as abasis for making the original award changes.

Packets of application materials may beobtained from the Office of Student Financial Aid.Awards are made on a first-come, first-servedbasis. Application materials should be submittedas far in advance of enrollment as possible inorder to be assured full consideration.

Financial aid is renewable, assumingsatisfactory academic progress and continuedfinancial need. Renewal is not automatic,however, and requires annual reapplication.Students should request a copy of the SatisfactoryAcademic Standards statement from the Office ofStudent Financial Aid. A student who wishes toreapply for financial assistance each year mustsubmit the FAFSA in order to determine financialneed as well as reasonable academic progresstoward the degree Program. Continuing UTSouthwestern students may access their RenewalFAFSA via the Internet at www.fafsa.ed.gov. Thissecure site is maintained by the U.S. Departmentof Education.

The state of Texas requires students subject toselective service registration under federal law tofile a statement that the student has eitherregistered or is exempt from registration beforethe student is eligible to receive financialassistance funded by state revenue.

� T Y P E S O F A S S I S T A N C E

Student financial aid comprises three generalcategories: loans, grants or scholarships, andemployment. The aid may be received fromvarious sources: federal programs, state programs,private foundations and corporations, individualcontributors, and institutional programs. Thetable below lists many of the available programsby the program source. Detailed informationregarding the aid programs is available from theOffice of Student Financial Aid.

� S C H O L A R S H I P S , F E L L O W S H I P S ,

A N D S P E C I A L F U N D S

Information on availability of these funds can beobtained from the Office of Student Financial Aid.UT Southwestern Medical Center does notconsider ethnicity, gender, age, or religion inawarding scholarships or fellowships. UT South -western will honor other expressed wishes of

422 0 1 3 – 2 0 1 6


donors in awarding scholarships, including suchconsiderations as career interests, residency status,and year in school. Scholarships may be awardedon the basis of financial need or academicperformance. There are instances when acombination of financial need and academicperformance is used to select the recipient.

Scholarships awarded on the basis of financialneed rely on the methodology developed by theU.S. Department of Education. This is the samemethodology used to determine eligibility forother financial aid.

Scholarships awarded on the basis of academicperformance rely on the assessment of a student’srecord in comparison to peers. Factors consideredin the awarding of various competitivescholarships and fellowships include:

1) Academic performance as reflected in thegrade-point average;

2) Performance on standardized tests (MCAT orGRE);

3) Recommendations from professors or mentors;4) Scientific research activities;5) Involvement in community and

extracurricular activities;6) Demonstrated leadership and personal

integrity.The Student Scholarship Committee determinesthe validity and appropriateness of criteria andmakes selections when criteria do notautomatically identify the recipient.

� L O A N S

Loans are financial obligations that must berepaid. Interest and repayment terms vary amongthe different programs, and UT Southwesternfollows a policy of offering the student the mostfavorable loan for which he or she qualifies iffunds are available in the program. All financialaid programs administered by UT Southwesternare subject to the conditions, limitations, andrequirements prescribed by the agency sponsoringthe program.

Unsubsidized Federal Stafford Loans areavailable to students who do not qualify for asubsidized Federal Stafford Loan. The amount ofthe UFSL will be based on a student’s total aidbudget minus any other aid that has beenawarded. Unsubsidized loans accrue interest fromthe time the loan check is disbursed. Principaland interest payments may be postponed untilcompletion of a Program of study or until thestudent ceases to be enrolled on at least a half-time basis.

Emergency Loans are available to studentswith short-term, unforeseen emergency expenses.These loans typically are interest-free if repaid bythe due date. The maximum period a loan can beoutstanding is six months..

� O T H E R F I N A N C I A L A I D

UT Southwestern offers some scholarships oremergency loans that are specific to the Program

PROGRAM TYPE PROGRAM SOURCE PROGRAM NAME

Employment Federal Federal College Work Study ProgramEmployment State Texas College Work Study ProgramGrant/Scholarship Federal Pell GrantGrant/Scholarship Federal Supplemental Educational Opportunity GrantGrant/Scholarship State State Student Incentive Grant — Leveraging Educational

Assistance PartnershipGrant/Scholarship Institution Student Deposit ScholarshipGrant/Scholarship Institution Texas Public Education GrantLoan Federal Federal Family Education Loan ProgramsLoan Federal Federal Perkins LoanLoan State College Access LoanLoan Institution American Physical Therapy Association Loan Fund


43 2 0 1 3 – 2 0 1 6

of study within UT Southwestern School ofHealth Professions.

SCHERMERHORN SCHOLARSHIP: Scholarships inthe amount of $250 each per year are awardedbased upon a student’s academic performance.Students must have achieved a minimum gradepoint average of 3.0 for previous and current workand must have completed at least 12 semesterhours in UT Southwestern School of HealthProfessions. Awards are presented in the earlyspring of each year. The award was established inhonor of Dr. John W. Schermerhorn, the secondDean of the health professions school.

MARGE BARRÉ SOCIETY SCHOLARSHIP FUND: TheMarge Barré Society Scholarship Fund is availableto physical therapy students on the basis ofacademic performance and need. Interestedstudents are encouraged to contact their ProgramDirector.

Information about these and other awards canbe found at: http://www.utsouthwestern.edu/

education/school-of-health-professions/cost-financial-support/index.html

� T U I T I O N E X E M P T I O N S

Texas residents who are included among thefollowing categories may be eligible forexemption from tuition and specific fees:

1) Honorably discharged veterans of militaryservice who were residents of Texas;

2) Dependent children of armed forces, TexasNational Guard, or Texas Air National Guardpersonnel who were killed in action, diedwhile in service, were missing in action, orwhose deaths were directly connected withmilitary service;

3) Children of firefighters or peace officers whowere disabled or killed in the line of duty;

4) Students raised in foster care or otherresidential care under the Department ofFamily and Protective Services.

Contact the Office of the Registrar for moreinformation regarding the eligibility requirementsand benefits available.

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� P A Y M E N T O F F E E S F O R

S T U D E N T S W I T H D I S A B I L I T I E S

The Department of Assistive and RehabilitativeServices offers assistance for tuition and non -refundable fees to students with disabilities,provided their vocational objectives have beenapproved by a DARS counselor. Other services alsoare available to assist students with disabilities inbecoming employable. Students should call theDARS regional office in Dallas, Texas, at 214-467-5560 or http://www.dars.state.tx.us/index.shtmlfor more information.

ACADEMIC POLICIES

The regulations contained in this catalog arebased upon present conditions and are

subject to change. The regulations describedherein represent minimum standards for allstudents. Individual departments and Programshave special policies pertaining to degreerequirements, academic progress and dismissal.Students should consult the policies of theProgram in which they plan to enroll.

� A C A D E M I C A N D P R O F E S S I O N A L

I N T E G R I T Y

The health professions demand that one acthonorably at all times. UT Southwestern expectsits students to manifest this attitude from the daythey enter the university. A demonstrable failureto maintain it will result in dismissal.

Academic dishonesty is a rare event at UTSouthwestern. Such acts are not tolerated by thehealth professions school and are grounds fordismissal. Examinations are conducted in asetting that trusts students to behave honorably.

If an allegation of academic dishonesty isbrought against a student, the due processafforded the student is specifically outlined in theUT System regents’ Rules and Regulations. A copyof these rules is available on request from the vicepresident for student and alumni affairs. Thefollowing is a summary of the process.

1) Allegations must be presented to the AssociateDean, who has primary authority andresponsibility for student discipline. If the

Associate Dean finds the allegations havemerit, a written statement of the charges and asummary statement of the evidencesupporting the charges are prepared and sentto the student.

2) If the student does not dispute the charges, heor she may sign a waiver for a hearing and bedisciplined summarily.

3) If the student does dispute the charges, ahearing officer is selected and a hearing is heldat which the student has the right to beassisted by an adviser of choice. The hearing isrecorded. The hearing officer determines guiltor innocence on the weight of credibleevidence. Decisions of the hearing officer maybe appealed to the President of the MedicalCenter.

� G R A D E S

Individual course instructors retain the primaryresponsibility for assigning grades and evaluatingcourse work. Numerical scores may be used indetermining letter grades. Five grades are used tocalculate the grade-point average: A (excellent), B(good), C (fair), D (poor) and F (failure). Numeri -cal scores corresponding to these grades may varyfrom program to program. Under certain condi -tions an instructor may report grades under thepass/fail system. Use of this system is normallyrestricted to practicum courses or directed readingofferings. Grade designations under this systemare P (passing) and F (failure). Grades of H and Pare not used in calculating a GPA.

The GPA is computed by multiplying theindividual credit hours for each course attemptedby the grade points earned in that particularcourse. The results are then added together anddivided by the total number of credit hoursattempted, excluding those hours for which non -computed grades are recorded. The GPA includesonly courses attempted at UT Southwestern andexcludes transfer work; however, semester hoursof credit taken under concurrent enrollmentprocedures with either The University of Texas atArlington or The University of Texas at Dallas areincluded as attempted hours in the academicevaluation.


45 2 0 1 3 – 2 0 1 6

Grade points are assigned to passing gradesearned as follows: 4 points for each hour’s creditearned with a grade of A, 3 with a grade of B, 2with a grade of C and 1 with a grade of D. Nograde points are assigned for a grade of F.

Individual departmental policy may requirethat students earn a grade of C or higher in one ormore courses to be eligible for graduation. Whencourses in which the student received a D, F orWF (failing at the time of withdrawal) are re -peated to meet program standards, the suc cess -fully repeated course will be accorded a grade nohigher than C, which will be used in calculatingthe overall GPA.

At the discretion of the instructor, I (incom -plete) may be used in reporting a student’s stand -ing in the semester’s work. An “incomplete” mustbe removed under written conditions and withinone year from the end of the semester in whichthe I was reported. Should the established condi -tions not be met one year from the end of thesemester in which the I was reported, the instruc -tor must assign a final grade. If, after one yearfrom the end of the semester, the instructor hasfailed to assign a grade, the I will be changed to afinal grade of F. An “incomplete” is not consid -ered a final grade. A final grade must be assignedto calculate the GPA.

� G R I E V A N C E S A N D A P P E A L S

A student who has a grievance regarding grades orother academic decisions is obligated first to makea serious effort to resolve the issue with theinstructor. If the issue cannot be resolved, thestudent should initiate an appeal to the Chair orProgram Director. If the matter remains unre -solved at this level, the student may submit awritten appeal to the Academic Affairs Com mit -tee. If the matter is still unresolved, the studentmay appeal in writing to the Dean or the persondesignated by the Dean to hear student griev -ances. The Dean’s or designee’s decision is final.

� C O U R S E W I T H D R A W A L , L E A V E O F

A B S E N C E , A N D R E A D M I S S I O N

Requests to withdraw, obtain a leave of absence,or be readmitted must be directed in writing tothe chair of the student’s Program of study. The

chair will forward a recommendation in writingto the Dean, who will render a decision inwriting. The Dean’s decision is required prior torequesting a refund. Please refer to the section onRefunds in this chapter. It is the student’sresponsibility to notify his or her instructors ofthe intention to withdraw from a course orcourses. Leaves of absence must be requested forfixed periods of time, up to 12 months’ duration.An extension must be requested in writing, asabove, prior to the end of the first approved leaveperiod.

A previously enrolled student who wishes tobe readmitted will be considered in competitionwith other applicants.

A student who withdraws from the School ofHealth Professions to perform active militaryservice (not including Texas National Guardtraining exercises) will not have to reapply foradmission but will be readmitted upon requestmade within one year of being released fromactive military service. The student may beeligible for the same financial assistance providedbefore the student’s withdrawal.

� P R O B A T I O N A N D D I S M I S S A L

Students may be placed on probation, suspendedor dismissed for failing to meet minimum aca -demic performance and/or progress standards asspecified in individual program policy manuals.

Academic probation serves as a warning to thestudent of inadequate academic performance. Astudent will be placed on probation at the end ofany semester in which his or her cumulativegrade-point average is less than 2.0. Students maybe placed on academic probation at the end ofany semester in which performance does not meetestablished program or departmental standards.Individual programs may establish a minimumGPA standard higher than 2.0. A student placedon academic probation must remedy the academ icdeficiencies as specified in the individual depart -mental or program policy manuals. If a studentfails to raise the cumulative GPA to the minimumstandard or fails to overcome specific academicdeficiencies the following semester, the studentwill be dismissed.

Individual academic programs may have spe -

462 0 1 3 – 2 0 1 6


cific criteria for probation, dismissal, suspensionor course-work evaluation. Students are expectedto obtain this information from the appropriatedepartment chair or program director.

Academic suspension is a temporary separa -tion of the student from UT Southwestern Schoolof Health Professions for a specified period oftime, normally no more than one year. During aperiod of academic suspension the student maynot register for any courses in the school. Aca -demic suspension is permanently recorded on theacademic record of the student. Upon re-entry tothe school, the student will automatically beplaced on academic probation.

Academic dismissal is a permanent separationof the student from UT Southwestern School ofHealth Professiions. Academic dismissal is per -manently recorded on the academic record.

� A C A D E M I C P R O G R E S S R E C O R D S

The registrar will receive, record, and periodicallyreport to students grades they achieved in theircourses. Normally, grades are made availableonline via PeopleSoft Campus Solutions Self-Service to each student no later than two weeksafter the end of the semester. If a grade cannot beobtained by that time, it may be communicatedseparately.

For instructional sequences that do notconform to the regular semester calendar, progressreports will be available in the office of thedepartment Chair or Program Director no laterthan two weeks after completion of the sequence.Only grades communicated by the registrar areconsidered official.

� G R A D U A T I O N R E Q U I R E M E N T S

Graduation requirements for students in theClinical Nutrition, Physical Therapy, PhysicianAssistant Studies, Prosthetics-Orthotics andRehabilitation Counseling programs are listed inthe chapters describing these Programs.

Students granted admission to any UT South -western School of Health Professions programwith prerequisite course requirements not com -pleted prior to matriculation in the Program, orwith academic deficiencies, must complete theserequirements as outlined in the Entrance Require -

ments section of this catalog. (Individual pro -grams may require earlier completion of theserequirements.) Students with academic deficien -cies are not eligible for graduation. Students withacademic deficiencies must present official trans -cripts as documentation of the deficiency com -pletion. In order to be eligible for graduation, thetranscripts must be received by the Office of theRegistrar prior to enrollment for the semesterprior to graduation. Where applicable, programsmay waive prerequisite requirements with priorapproval of the Dean or Associate Dean.

� C O M M E N C E M E N T

The varying requirements of the programs of theschool result in different completion times.Degrees may be conferred at the end of eachsemester, but the commencement ceremony isheld in December following the conclusion of thefall term.

All degree and post-baccalaureate certificatecandidates are expected to participate incommencement exercises. Advancement ordeferral of commencement is not permitted. Inthe event attendance is not possible, a petition forthe award in absentia should be made to the Officeof the Dean at least three weeks prior to thescheduled event. All students who havecompleted degree and post-baccalaureatecertificate requirements since the previouscommencement will be listed in thecommencement program.

Degrees and post-baccalaureate certificatesearned are posted to the students’ permanentacademic records at the end of the semester inwhich all degree or certificate requirements aremet. If required for employment or tosubstantiate credentials, a letter verifyingcompletion of educational requirements may beobtained from the department chair or programdirector.

� A L U M N I A S S O C I A T I O N

The Alumni Association of UT SouthwesternSchool of Health Professions was organized Sept.24, 1994. The objectives of the Alumni Asso cia -tion are to promote and support education ofhealth professionals, including continuing edu -


47 2 0 1 3 – 2 0 1 6

cation and lifelong learning. All graduates of theschool become members of the Alumni Asso cia -tion upon completion of all academic require -ments for graduation.

STUDENT AFFAIRS

The Student Affairs Committee, composed ofstudent members, serves as an advisory body

for the management of student affairs. In additionto addressing problems the student may encoun -ter during the academic year, it is responsible forplanning and scheduling official student func -tions, including those utilizing the Bryan Wil -liams, M.D. Student Center.

Each program strives to assist students withpersonal, career and academic problems. Studentsare encouraged to contact their department orprogram academic advisers as early as possiblewhen a problem is identified. Every effort will bemade to help the student resolve the problem.

� S T U D E N T C O N D U C T A N D D I S C I P L I N E

Students at the Medical Center neither lose therights nor escape the responsibilities ofcitizenship. They are expected to obey andconduct themselves in accordance with the law,including all penal and civil statutes of the local,state, and federal governments; the Rules andRegulations of The University of Texas SystemBoard of Regents; and university regulations andadministrative rules. Students may be disciplinedby UT Southwestern for violating these standardsof conduct, whether such conduct occurred on oroff the campus or whether civil or criminalpenalties also are imposed for such conduct.

The Dean, or his designee, has primaryresponsibility for student conduct and authorityfor the administration of student discipline.

In any disciplinary action, students areentitled to and will receive reasonable notice ofthe charges against them and will be afforded anopportunity for an impartial hearing inaccordance with Rule 50101 of the Rules andRegulations of the Board of Regents of the UT System. A copy of the regents’ Rules andRegulations is available in the Dean’s Office.

� A P P R O P R I A T E T R E A T M E N T

O F S T U D E N T S

The relationship between the faculty member andthe student must be based on a foundation ofmutual respect. Respect, in this context, isreflected in honesty, professionalism, and theprudent handling of the mentor’s guidance.Moreover, the mentor-trainee relationship isdefined and limited by the educational missionand learning objectives of the school.

Students who believe they have beenmistreated have access to a process for registeringa grievance that is fair and minimizes thepossibility of retaliation. Some grievances may beresolved informally, while others may require amore formal process. Grievances requiring a moreformal process follow the procedure detailed inthe Appropriate Treatment in Medicine policy,available in the Office of the Vice President forStudent and Alumni Affairs. Students may consultthe UT Southwestern Nondiscrimination Policyand the Sexual Harassment and SexualMisconduct Policy. Complaints of this natureshould be directed to the UT Southwestern Officeof Equal Opportunity and Minority Affairs.

� P O L I C Y A G A I N S T D I S C R I M I N A T I O N

UT Southwestern Medical Center adheres to Rule10701 of the Regents’ Rules and Regulations, whichprovides as follows:

To the extent provided by applicable law, noperson shall be excluded from participation in,denied the benefits of, or be subject todiscrimination under any program or activitysponsored or conducted by The University of TexasSystem or any of its component institutions. UTSouthwestern Medical Center is committed to aneducational and working environment thatprovides equal opportunity to all members of theUniversity community. In accordance with federaland state law, the University prohibits unlawfuldiscrimination, including harassment, on the basisof: race; color; religion; national origin; gender,including sexual harassment; age; disability;citizenship; and veteran status. In addition, it is UTSouthwestern policy to prohibit discrimination on

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the basis of sexual orientation, gender identity, orgender expression.

To ensure fair treatment of individual caseswhere discrimination is alleged and to maintainthe integrity of the institution’s academic system,grievances alleging discrimination should beresolved through use of the institution’s internalprocedures. Any grievances alleging discriminationshould be resolved as promptly as possible.Students are encouraged to use these procedures,and they will not be penalized in any way for filingcomplaints with the institution involvingdiscrimination.

Title IX of the Education Amendments of 1972protects people from sex discrimination (whichincludes sexual misconduct, sexual harassment,and sexual violence) in educational Programs andactivities at institutions that receive federalfinancial assistance. Students with concerns aboutsex discrimination should seek assistance from theTitle IX Coordinator or a deputy Title IXcoordinator. UT Southwestern Medical Center’sTitle IX Coordinator is Dr. Charles Ginsburg,Senior Associate Dean of UT Southwestern MedicalSchool. Dr. Jon Williamson, Associate Dean, is theTitle IX Deputy Coordinator for the School ofHealth Professions.

Students who feel discriminated against on thebasis of race, color, national origin, religion, age,veteran status or disability can seek resolution ofthe grievance internally through an appointmentwith the appropriate graduate Program Chair orProgram Steering Committee. If the student cannotresolve the grievance through this process or if theProgram Chair is the subject of the grievance, thestudent should appeal to the School of HealthProfessions Dean. The Dean will meet with thestudent and may elect to 1) call for the appropriatefaculty committee to investigate the grievance andmake recommendations concerning the matter; 2) choose to investigate the matter personally; or 3) refer the matter to the Office of Equal Oppor -tunity for investigation. If the decision rendered bythe Dean is unsatisfactory to the student, thestudent may appeal to the President of UTSouthwestern, who will render the final decision.

Students can find information regarding theDepartment of Education, Office of Civil Rights

external process for filing a discriminationcomplaint at http://www2.ed.gov/about/offices/list/ocr/complaintintro.html.

� G E N E R A L G R I E V A N C E P R O C E D U R E

Grievances related to matters other than academicmatters, disciplinary action, and discriminationmust be initiated by attempting to resolve thematter through discussion. If not resolved, thegrievance must be submitted in writing within fivebusiness days to the appropriate graduate ProgramChair. If the grievance is not satisfactorily resolvedby the graduate Program Chair, the decision maythen be appealed to the Dean of the School ofHealth Professions within five business days. If thegrievance is not satisfactorily resolved by the Dean,the decision may be appealed within five businessdays to the President of UT Southwestern, who willrender the final decision.

FAMILY EDUCATIONAL RIGHTSAND PRIVACY ACT

The Family Educational Rights and PrivacyAct, 20 U.S.C., Section 1232g, and the Texas

Public Information Act, Texas Government Code,Section 552.001 et seq., are, respectively, a federaland state law governing the review and disclosureof student educational records. In accordancewith these laws, the university has adopted thefollowing policy. Individuals are informed of theirrights under these laws through this policy, whichis included in the University’s official policies andcatalogs. This catalog will be made available forinspection through the Dean’s office, and theofficial policies are available in mostadministrative offices.


49 2 0 1 3 – 2 0 1 6

The University will not permit access to or therelease of personally identifiable informationcontained in student educational records to anyparty without the written consent of the student,except as authorized by FERPA. FERPA’sauthorizations for release without consent includethe following: 1) to appropriate university officialswho require access to educational records in orderto perform their legitimate educational duties;

2) to officials of other schools in which thestudent seeks or intends to enroll, upon request ofthese officials and upon the condition that thestudent be notified and receive a copy of therecord, if desired; 3) to federal, state, or localofficials or agencies authorized by law; 4) inconnection with a student’s application for, orreceipt of, financial aid; 5) to accreditingorganizations or organizations conductingeducational studies, provided that theseorganizations do not release personallyidentifiable data and that they destroy such datawhen it is no longer needed for the purpose it wasobtained; 6) to the parents of a dependent studentas defined in Section 152 of the Internal RevenueCode of 1954, provided a reasonable effort ismade to notify the student in advance; 7) incompliance with a judicial order or subpoena,provided a reasonable effort is made to notify thestudent in advance unless such subpoenaspecifically directs the institution not to disclosethe existence of a subpoena; 8) in an emergencysituation if the information is necessary to protectthe health or safety of the student or otherpeople; or 9) to an alleged victim of any crime ofviolence or non-forcible sex offense, the results ofthe alleged perpetrator’s disciplinary proceedingmay be released.

The University will release information instudent educational records to appropriateuniversity officials as indicated in 1) above whensuch records are needed by administrators,faculty, or staff in furtherance of the educationalor business purposes of the student or university.A contractor, consultant, volunteer, or other partyto whom the university has outsourcedinstitutional services or functions may beconsidered an appropriate university official

provided the outside party satisfies requirementsas defined by FERPA.

A record of requests for disclosure and suchdisclosure of personally identifiable informationfrom student educational records will bemaintained by the Office of the Registrar for eachstudent and also will be made available forinspection pursuant to this policy. If theUniversity discovers that a third party who hasreceived students’ records from the university hasreleased or failed to destroy such records inviolation of this policy, it will prohibit that thirdparty access to educational records for five years.Respective records no longer subject to audit norpresently under request for access may be purgedaccording to regular schedules.

� D I R E C T O R Y I N F O R M A T I O N

At its discretion, the university may releasedirectory information, which shall include:

1) name, address, telephone number, and e-mail address; 2) date of birth; 3) major field ofstudy; 4) participation in officially recognizedactivities; 5) dates of attendance; 6) enrollmentstatus; 7) most recent previous educationalinstitution attended; 8) classification; 9) degreesand awards received; and 10) date of graduation.

Students have the right to withhold thedisclosure of all directory information datathrough written notification to the Office of theRegistrar. Students may designate their directorypreferences at any time but are stronglyencouraged to record their preference duringregistration. Changes will be effective within twoworking days after receipt of the request. Thestudent’s FERPA designation will remain in effectuntil suspended by a subsequent request evenafter the conclusion of the student’s enrollment.

� A C C E S S T O F I L E

Upon written request, the university shall providea student with access to his or her educationalrecords. The Office of the Registrar has beendesignated by the institution to coordinate theinspection and review procedures for studenteducational records, which include admissionsfiles, academic files, and financial files. Students

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wishing to review their educational records mustmake written requests to the registrar listing theitem or items of interest. Educational recordscovered by FERPA will be made available within45 days of the request.A list of educational records and names of officials

responsible for the records shall be maintainedat the indicated office. This list includes:

1) academic records from the Office of theRegistrar, Registrar; 2) student services recordsfrom the Office of Student and Alumni Affairs,Vice President for Student and Alumni Affairs;and 3) financial records from the BusinessOffice, Executive Vice President for BusinessAffairs, or the Office of Student Financial Aid,Director of Student Financial Aid.

Educational records do not include: 1) financial records of the student’s parents or

guardians; 2) confidential letters ofrecommendation that were placed in theeducational records of a student prior to Jan. 1, 1975; 3) records of instructional,administrative, and educational personnel thatare kept in the sole possession of the makerand are not accessible or revealed to any otherperson except a temporary substitute for themaker; 4) records of law-enforcement units; 5) employment records related exclusively toan individual’s employment capacity; 6)medical and psychological records;

7) thesis or research papers; or 8) records thatcontain only information about an individualafter the individual is no longer a student atthe institution.

� C H A L L E N G E T O R E C O R D

Students may challenge the accuracy of theireducational records. Students who believe thattheir educational records contain informationthat is inaccurate or misleading or is otherwise inviolation of their privacy or other rights maydiscuss their problems informally with the Dean.If agreement is reached with respect to thestudent’s request, the appropriate records will beamended. If not, the student will be notifiedwithin a reasonable period of time that therecords will not be amended, and he or she will beinformed by the Dean of the right to a hearing.

Student requests for a hearing must be madein writing to the Dean. Within a reasonableperiod of time after receiving such requests, theDean will inform the student of the date, place,and time of the hearing. Students may presentevidence relevant to the issues raised and may beassisted or represented at the hearings by one ormore people of their choice, including attorneys,at the students’ expense. The hearing officer whowill adjudicate such challenges will be appointedby the Dean.

Decisions of the hearing officer will be final,will be based solely on the evidence presented atthe hearing, will consist of the written statementssummarizing the evidence and stating the reasonsfor the decisions, and will be delivered to allparties concerned.

The educational records will be corrected oramended in accordance with the decision of thehearing officer if the decision is in favor of thestudent. If the decision is unsatisfactory to thestudent, the student may place with theeducational records statements commenting onthe information in the records or statementssetting forth any reasons for disagreeing with thedecision of the hearing officer, or both. Thestatements will be placed in the educationalrecords, maintained as part of the student’srecords, and released whenever the records inquestion are disclosed.

Students who believe that the adjudications oftheir challenges were unfair or not in keepingwith the provisions of FERPA may, in writing,request assistance from the UT SouthwesternPresident.

� C O P I E S

Students may have copies of their educationalrecords and this policy. Official copies ofacademic records or transcripts will not bereleased for students who have a delinquentfinancial obligation or financial “hold” at theUniversity. The Office of the Registrar does notcharge for copies. There is no charge fortranscripts. Students must make their requests inwriting and allow at least 24 hours forcompliance.


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� S T U D E N T W O R K S

Copies of student theses and dissertations arerequired to be placed in the University Libraryand in many departmental libraries. Once filedwith campus libraries, these documents aresubject to public access and review. Other studentcourse works also may be subject to disclosureconsistent with the requirements of FERPA.

� C O M P L A I N T S

Complaints regarding alleged failures to complywith the provisions of FERPA may be submitted inwriting to the U.S. Department of Education, 400Maryland Ave. SW, Washington, DC 20202-5920.

MISCELLANEOUS INFORMATION

� A I D S , H I V A N D H E P A T I T I S B

V I R U S P O L I C Y

T Southwestern Medical Center recognizes AIDS,human immunodeficiency virus, and hepatitis Bvirus as serious public-health threats and iscommitted to an informed and educated responseto issues and questions concerning AIDS, HIV,

and HBV. In furtherance of its commitment, theuniversity has a policy that provides guidance incomplying with statutes concerning AIDS, HIV,and HBV. This policy addresses administrativepolicies; residence life; health education; testingfor HIV or HBV infection; confidentiality ofinformation relating to people with AIDS or HIVor HBV infection; and patient care. It is applicableto students, faculty, and employees of UTSW.

A complete copy of the Acquired ImmuneDeficiency Syndrome, Human ImmunodeficiencyVirus Infection, and Hepatitis B Virus Policy isavailable in the Dean’s office of each school,school libraries, and most UT Southwesterndepartments.

The UT System has made educational materialabout methods of transmission and prevention ofHIV infection and about related state lawsavailable to every UT System employee andstudent. Copies of this material and theeducational pamphlet on HIV infection developedby the State Department of Health are availablethrough Student Health Services and will be madeavailable to all students upon request bytelephoning UT Southwestern at 214-648-3320.

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� C A M P U S S E C U R I T Y A N D S A F E T Y

In accordance with the federal Student Right-to-Know and Campus Security Act, the universityprepares an annual security report containinginformation about campus security policies,campus crime statistics, fire safety, and emergencymanagement and evacuation procedures, andprovides this information to all current studentsand employees via the UT Southwestern website(www.utsouthwestern.edu/police). Applicants forenrollment or employment may obtain a copy ofthe annual security report by writing to Uni ver -sity Police, UT Southwestern Medical Center,5323 Harry Hines Blvd., Dallas, TX 75390-9027.

To report a campus emergency, dial 8-8911 from University telephones or 214-648-8911 from cell phones. To contact UniversityPolice for nonemergency matters, dial 214-648-8311.

� C O P Y R I G H T A N D F I L E S H A R I N G

Users of UT Southwestern Information Resources,including students, are expected to fully complywith all federal copyright laws, UT System policyon copyrights (UTS 107, accessible athttp://www.utsystem.edu/bor/procedures/policy/policies/uts107.html), and UT Southwesternpolicy on copyrights (INP-151 of the Handbook ofInstitutional Policies and Operating Procedures),and are responsible for not infringing others’copyrights. Users may download, copy,reproduce, or use software protected by copyright– including electronic media or files (e.g., e-books,music, photos, videos, etc.) – only as permitted bythe applicable software license. File-sharingapplications make it easier to share music, videos,software, text, and other files; however, unlessthere is explicit permission of the copyrightowner to possess and distribute the materials,sharing could violate federal copyright laws.

Unauthorized distribution of copyrightedmaterial may subject students to disciplinaryaction by the institution, may result in access toUT Southwestern Information Resources beingdenied, and may result in civil and criminalpenalties as well. UT Southwestern cannot protectstudents from copyright infringement actions,

and may be required to assist a complainant whois pursuing an action. Information concerning thelegal consequences of copyright violations may befound in Copyright Law of the United States ofAmerica and Related Laws Contained in Title 17of the U.S. Code, Circular 92 (http://www.copy -right.gov/title17/92chap5.html#504). TheUniversity’s policies on use of UT Southwesternnetworks (including file sharing) may be found inInformation Resources Policy No. 200-30(Network Security Management).

� E M P L O Y M E N T

Full time students should be aware that UTSouthwestern School of Health Professionscourses require the major portion of a student’stime and concentration. A few students find itpossible to have outside employment and stillmaintain a high quality of school work. Schoolassignments and clinical duties cannot be alteredto fit a work schedule for an individual student.

� F I R E S E C U R I T Y

Occupational Safety and Fire Protection monitorsoperations campuswide to ensure job safety andthe integrity of fire protection systems andservices. Fire drills are conducted semiannually inall buildings at UT Southwestern, and corridorclearance policies are strictly enforced to helpensure safe evacuation. Basic Fire Safety Classesare mandatory for all new employees.

� G A N G - F R E E Z O N E S

Premises owned, rented, or leased by UT South -western Medical Center and areas within 1,000feet of the premises are “gang-free” zones. Certaincriminal offenses, including those involving gang-related crimes, will be enhanced to the nexthighest category of offense if committed in agang-free zone by an individual 17 years of age orolder. See Texas Penal Code, Section 71.028.

� H A Z I N G

Hazing is prohibited by state law (Section 51.936,incorporating Sections 37.151–157, TexasEducation Code), by the Regents’ Rules andRegulations, Rule 50101, and by the UT South -


53 2 0 1 3 – 2 0 1 6

western Handbook of Institutional Policies andOperating Procedures (EDU-152). The term“hazing” is broadly defined by statute to meanany intentional, knowing, or reckless act,occurring on or off the campus of an educationalinstitution, by one person acting alone or withothers, directed against a student that endangersthe mental or physical health or safety of thestudent for the purpose of pledging, beinginitiated into, affiliating with, holding office in,or maintaining membership in any organizationwhose members are, or primarily include,students at an educational institution.

Hazing with or without the consent of thestudent is prohibited, and a violation of thisprohibition renders both the person inflicting thehazing and the person submitting to the hazingsubject to student disciplinary action by theinstitution as well as possible criminalprosecution. Initiations or activities byorganizations may include no feature that isdangerous, harmful, or degrading to a student,and a violation of this prohibition renders boththe organization and the participating individualssubject to student disciplinary by the institutionas well as possible criminal prosecution.

It is an offense not only to engage in hazingbut also to encourage, direct, aid, or attempt toaid in hazing, to recklessly permit hazing tooccur, or to fail to report hazing that has occurredor is being planned. Any person reporting aspecific hazing event in good faith and withoutmalice involving a student to the Dean or otherappropriate official of the University is immunefrom civil or criminal liability that mightotherwise be incurred or imposed as a result of thereport.

� I N C L E M E N T W E A T H E R P O L I C Y

UT Southwestern will remain open regardless ofweather conditions. Students must use their ownjudgment with regard to personal safety; however,student responsibilities are not obviated byweather conditions. If a student responsiblybelieves traveling in such weather would behazardous, the student will be expected to makeup missed class work.

� I N F E C T I O U S A N D E N V I R O N M E N T A L

H A Z A R D S P O L I C Y

Contact with patients is an integral part of theeducational experience at UT Southwestern.Contact with patients may entail exposure tohazards. Such hazards include exposure topatients with contagious diseases that can betransmitted to students and other health careproviders by way of airborne droplets or needle-puncture wounds involving infected body fluids.Examples of these diseases include tuberculosis,hepatitis B, and AIDS.

Although the risk of contracting serious illnessfrom these hazards is very small, UT Southwesternseeks to reduce incidents of students’ exposure toinfectious diseases and environmental hazards.Students completing clinical rotations may berequired to receive a skin test for tuberculosisintermittently during their enrollment. Studentsenrolled n physical therapy, physician assistantstudies, prosthetics-orthotics, or radiation therapyare required to obtain the hepatitis B vaccine priorto enrollment. Students completing clinicalrotations may be required to receive a skin test fortuberculosis intermittently during theirenrollment.

Students also receive information fromStudent Health Services outlining the propercourse of action should a hazardous exposureoccur. In addition, physicians are available toadvise students and answer any questionsthrough Student Health Services. UT South -western reserves the right to restrict patientcontact by a student believed to pose a risk to the health of patients.

Should a hazardous exposure occur, the Schoolof Health Professions will cover the costs of initialtesting and any medically indicated prophylactictreatment not covered by insurance. The studentwill be responsible for all remaining costs thatmay result from the hazardous exposure. Studentsare strongly urged to obtain their owncomprehensive health insurance in case anunexpected illness or injury occurs.

Information on disability insurance isavailable through the Office of the Registrar.

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� I N S T I T U T I O N A L C O M P L E T I O N

O R G R A D U A T I O N R A T E S

In accordance with the federal Student Right-to-Know and Campus Security Act, the universityproduces a report of the completion or graduationrates of certificate- or degree-seeking full-timestudents entering the university and distributesthis report by campus mail. It is readily availableto all students. Any prospective student may,upon request, obtain a copy of the graduationreport prior to enrolling or entering into anyfinancial obligation by writing to the Office of theRegistrar, UT Southwestern Medical Center, 5323Harry Hines Blvd., Dallas, TX 75390-9096.

� I N T E L L E C T U A L P R O P E R T Y P O L I C Y

The Intellectual Property Policy and Guidelines ofthe UT System, found in Series 90000 of theRegents’ Rules and Regulations, covers inventions,discoveries, trade secrets, technology, andcomputer software developed by studentsemployed by the University or who use Universityfacilities. The University handles all legal andbusiness matters involving protection andcommercialization of the intellectual property.After costs are deducted, income from intellectualproperty is split 50-50 between UT Southwesternand the responsible creator(s), includingstudents..

Copies of the complete Intellectual PropertyPolicy and Guidelines of UT Southwestern anddisclosure forms can be obtained from the Officefor Technology Development.

� I N T E R N E T G U I D E L I N E S

These guidelines apply to all studentscommunicating electronically on the University’sCampus-Wide Area Network and other Internet-based resources, regardless of the location oncampus or remote servers.

1) The Internet may not be used for commercialpurposes.

2) The Internet may not be used solely forpersonal purposes. (Personal use is acceptableonly if such use is incidental to theperformance of the user’s responsibilities, i.e.,

student course work and any duties to theUniversity.)

3) Each student must act professionally in everyrespect when creating or using Universityresources for electronic communication.

� M I S S I N G P E R S O N S

Individuals concerned about the well-being of aperson from UT Southwestern can contact theUniversity Police at any time by dialing 311 froma University phone or 214-648-8311 from a cellphone or off campus phone. The SouthwesternMedical Park Apartments management can becontacted at 214-956-9300. When a callergenerates a missing-person report, dispatch willmake a record of the call with the name andnumber of the caller. The record shall indicate therelationship between the caller and the resident,as well as the last time and place the caller saw orheard from the resident or student. Concernedindividuals are encouraged to share anyinformation that may be relevant to locating theabsent resident. UTSW Police will take appropriateaction to investigate the report and determinewhether the situation rises to the level of anemergency, including (but not necessarily limitedto) visiting the room where the resident lives.Depending on the circumstances, additionalappropriate steps may include attempts to contactthe potentially missing resident‘s roommate orfriends to ascertain the resident‘s whereabouts,contacting the student‘s workplace, checkingaccess card usage, or attempting to contact themissing student via email, cell phone, and/orroom phone. In addition, the appropriate Deansor their designee will be notified. If a student hasidentified a confidential contact, UTSW willnotify that individual no later than 24 hours afterthe student is determined to be missing.

� P R O F E S S I O N A L O R G A N I Z A T I O N S

Any enrolled student may apply for studentmembership in the association representing his orher discipline. The purpose of these organizationsis to promote interest in the profession withspecific aims toward service and fellowship for thesocial, intellectual and professional benefit of



55 2 0 1 3 – 2 0 1 6

each member. Membership generally entitles thestudent to the journal of the profession and theright to attend meetings. Student membershipsare available in such associations as the AmericanPhysical Therapy Association, American Academyof Physician Assistants, American DieteticAssociation, International Society of Prostheticsand Orthotics, National RehabilitationAssociation, American Society of RadiologicTechnologists, and Texas Academy of PhysicianAssistants. Students are encouraged to join theprofession’s local, state, and regional groups aswell. Further information may be obtained fromthe department’s faculty and journals.

In addition, the Association of Schools ofAllied Health Professions and the Texas Society ofAllied Health Professions, groups representing theentire health professions team, are highlydesirable organizations for students. The Office ofthe Dean can provide information about theseorganizations.

ALPHA ETA SOCIETY: As stated in the bylaws, thechapter membership in this Allied HealthProfessions National Honor Society consists ofactive faculty, alumni, and honorary members.The purpose of the society is to promotescholarship and friendship and to recognize highattainments in the health professions. No morethan 10 percent of the graduating class of eacheligible Program will be invited into membershipannually.

� S O L I C I T A T I O N P O L I C Y

In accordance with regents’ Rules andRegulations, Series 80103, solicitation byregistered organizations is permitted only undercertain circumstances. Strict guidelines areenforced, and interested people or organizationsshould contact the Office of Student and AlumniAffairs for approval. The Medical Center’s campusfacilities are not open for general public use.

� S T U D E N T A B S E N C E S

Students who wish to be excused from classes orother required activities for any reason, includingthe observance of religious holy days, must file awritten request with the course directors of all

applicable courses to be excused. If the absence isapproved by the course director, the student willnot be penalized and will be allowed to takeexaminations or complete assignments fromwhich the student is excused within a reasonabletime after the absence. For information on rulesand procedures, contact the Office of theRegistrar.

� S T U D E N T T R A V E L

Students who will travel more than 25 miles fromthe UT Southwestern campus to activitiesorganized, sponsored, and funded by theinstitution are subject to restrictions detailed inthe UT Southwestern student travel policy. Theserestrictions include the required use of seat beltsby all motor vehicle passengers, the prohibition ofany alcohol or illegal substances, passengerlimitations, licensing and training of all vehicleoperators, proof of insurance and vehicleinspection, and the legal operation of motorvehicles. Reimbursement for travel from UTSouthwestern funds, including studentorganization funds, is subject to UT Southwesternpolicies and procedures pertaining to thedocumentation of reimbursable expenses. Copiesof these policies are available from the Office ofStudent and Alumni Affairs.

No registered student organization mayrequire its members to travel at any time. Shoulda student organization sponsor optional travel forits members, all travel arrangements and relatedcosts must be approved by the vice president forstudent and alumni affairs no less than 48 hoursprior to departure.

� T O B A C C O R E S T R I C T I O N S

Smoking and use of tobacco are prohibited on thecampus of UT Southwestern Medical Center.

� T R A N S P O R T A T I O N

Bicycles may be practical transportation forstudents living near the campus. Bicycles may beparked in designated spaces. Bicyclists notexperienced at riding in traffic may want toconsider alternative forms of transportation.

Students living any great distance fromcampus may find a car necessary. A permit must

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be obtained to park on campus. Carpools areencouraged and are given preference in the eventof limited parking.

The Dallas Area Rapid Transit System offersbus and rail service from various locationsthroughout the Metroplex. Economical unlimitedtravel E-passes are available to students, faculty,and staff through the University Store. Schedules,maps, and rate information may be obtained byvisiting DART’s website at www.dart.org; or bycalling 214-979-1111. DART administrative officesare located at 1401 Pacific Ave. in Dallas.

� U S E O F U N I V E R S I T Y N A M E

The University seal, logo, and the names UTSouthwestern Medical Center, The University ofTexas Southwestern Medical Center, SouthwesternMedical Center, and Southwestern Medical Schoolare registered trademarks of The University ofTexas System.

The seal and other registered trademarks maybe used on commercial products only if licensedby the UT System, which restricts authorized useto products that will preserve the reputation ofcomponent institutions represented by thetrademarks. UT System regulations on thecommercial use of trademarks are stated in itsIntellectual Property Policy. Students shouldconsult the University’s Office of the VicePresident for Legal Affairs for information onpermission for use.

The seal and other registered trademarks maynot be used in business names and/or logos. Theymay be used in a few other instances only withprior written consent of the President. Requestsshould be sent to the Vice President ofCommunications, Marketing, and Public Affairs.


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