ENHANCING PRESENTATIONS WITH SLIDES AND OTHER VISUALSC H A P TER : 1 7

CHAPTER : 17 2

LEARNING OBJECTIVES

• Explain how visual enhance oral presentation and list several popular types of individuals

• Explain the difference between structured and free form of slides

• Explain the importance of design consistency in electronic slides and other visuals

• Describe the effective use of transitions and builds in electronic presentations

• Identify three types of non-content slides you can use to support a presentation

• Highlight nine major issues to consider when you’re preparing to give a presentation online

CHAPTER : 17 3

PLANNING VISUAL AIDS

• Visuals improve the quality and impact of an oral presentation

• Visuals create interest and increase the audience ability to absorb and remember information

• Visuals can improve learning

CHAPTER : 17 4

TYPES OF VISUAL AIDS

• Electronic slides

• Overhead transparencies

• Chalkboards and white boards

• Flip charts

• Other visuals

CHAPTER : 17 5

VERIFYING YOUR DESIGN PLANS

• Review your plan carefully

• Making sure your words and visuals will work in harmony

• Make sure about your presentation style

• Verify the message it needs to convey

• Let simplicity be your guide

• Use your time wisely

CHAPTER : 17 6

CREATING EFFECTIVE SLIDES

• Always keep audience’s experience in mind

• Effective slides requires both rational and creative instincts

• Write the text on the slide and then add graphics and other visual elements

CHAPTER : 17 7

CHOOSING SLIDE STYLE

STRUCTURED OR FREE-FORM SLIDES

– Elements of design

– Amount of content

– Number of slides

CHAPTER : 17 8

USING STRUCTURED SLIDES

• ADVANTAGES:

– Fast and easy creation

– Complex data and ideas

– Standalone sense

• DISADVANTAGES:

– Text-heavy format

– Repetitive appearance

– Audience effects

CHAPTER : 17 9

USING FREE-FORM SLIDES

• ADVANTAGES:

– Complement information

– Manage information

– Process information

• DISADVANTAGES:

– Creative demands

– Speaker demands

– Information cohesiveness

CHAPTER : 17 10

WRITING READABLE CONTENT

• Limit each slide to one concept or idea

• Limit text content to four or five lines

• Don’t show a large number of text-heavy slides in one row

• Write short bulleted phrases rather than long sentences

• Use sentences only when you nee to share a quotation

• Phrase list items in parallel grammatical form

• Use the active voice

• Include short, informative titles

CHAPTER : 17 11

MODIFYING GRAPHICS FOR SLIDES

• Reduce the detail

• Keep it simple

• Shorten numbers

• Limit amount of data shown

• Highlight key points

• Adjust the size and design

CHAPTER : 17 12

SELECTING DESIGN ELEMENTS

• Color schemes

• Background designs and artwork

• Fonts and type styles

CHAPTER : 17 13

ACHIEVING DESIGN CONSISTENCY

• Color choices

• Font styles

• Design elements

• Titles and graphics

• formatting of fonts, images, bullet points, animations, backgrounds, etc.

CHAPTER : 17 14

ADDING SPECIAL EFFECTS

• Functional animation

• Transitions and builds

• Hyperlinks and action buttons

• Multimedia elements

CHAPTER : 17 15

COMPLETING SLIDES AND SUPPORT MATERIALS

Review your message and make sure that all visuals are

• Readable

• Consistent

• Simple

• Audience centered

• Clear

• Focused

• Fully operational

CHAPTER : 17 16

CREATING EFFECTIVE HANDOUTS

• Complex charts and diagrams

• Articles and technical papers

• Summaries of case studies

• Lists of websites

• Copies of presentation slides

CHAPTER : 17 17

PRACTICING YOUR DELIVERY

• Present your material naturally without reading slides

• Check your equipment

• Track your time

• Pronounce all words clearly

• Introduce your slides

• Plan and prepare for questions and objectives

• Check message clarity

CHAPTER : 17 18

GIVING PRESENTATION ONLINE• Consider your alternatives

• Consider sending preview materials

• Keep your presentation simple

• Ask for feedback frequently

• Consider audience viewing experience

• Ensure audience can view the content

• Allow everyone to get connected

• Consider a moderator

• Engage the audience frequently

MY FAMILY TREE

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CHAIR PERSON

PROGRAM HEAD

PROFESSOR ASSISTANT PROFESSOR LECTURER

HIERARCHY OF DEPARTMENT OF COMMERCE