saint mary magdalene catholic school strategic plansmmcs.org/documents/2015/10/strategic plan...

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SAINT MARY MAGDALENE CATHOLIC SCHOOL

STRATEGIC PLAN

Pastor: Fr. Felix Osasona

Principal: Joshua Allen Raab

School Board President: Jocelyn Waggoner

St. Mary Magdalene Catholic School Strategic Plan

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I Mission Statement II School Profile and History III Program Goals and Objectives IV Appendices V Tables

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I. MISSION STATEMENT

MISSION STATEMENT: St. Mary Magdalene Catholic School exists to develop students who have academic strength, strong moral values and a deeper understanding of their Catholic faith, so that they succeed as individuals who make wise choices, serve others and attain a deep relationship with Christ.

II. SCHOOL PROFILE AND HISTORY

St. Mary Magdalene Catholic School was founded and opened the doors to a new school in August 2001. It was the vision of the pastor, Monsignor Paul Procella, to embark on a new chapter in the St. Mary Magdalene parish’s ninety year history and establish a school.

The first class of seventy students from PK-3 through the third grade occupied a newly constructed building that would accommodate two classes of each grade up to the eighth grade. Ample space was designed for a computer lab, science lab, library, music room and clinic.

The education building is central to the life of the parish community: it is designed as a multi-purpose facility accommodating both the day school and the extensive Faith Formation classes for the children, youth and adults of the parish.

The campus includes the Family Life Center, which serves as a cafeteria/gymnasium and an ample green space providing secure playground areas. The school and the parish community share all of the facilities.

As the student body has grown, so have the interests of its diverse student population. In recent years, St. Mary Magdalene Catholic School has added numerous extra-curricular activities to meet the needs of students. Community involvement and service to others through various projects are a part of its growth.

In 2003, the St. Mary Magdalene Early Childhood Program received recognition as one of ten innovative programs in the United States. The National Catholic Education Association’s S.P.I.C.E.award (Special Programs for Improving Catholic Education) was given for “Co-teaching in a Flow-Thru Classroom.” The PK-4 teaching team was sent to Boston College and NCEA in Philadelphia to present the program to other schools. The Early Childhood program at St. Mary Magdalene is well recognized in the community.

The Parent-Teacher Organization was then established with the support of the Board of Education. Each year, this group of parents worked diligently on fundraising activities to bring many added benefits to the school.

A Tuition Assistance Fund was established by the Board of Education in order to offer more children the opportunity for a Catholic Education. The tuition assistance scholarships continue to provide help each year for deserving families. In 2003, St. Mary Magdalene Total Board of Education received the Archdiocesan Board Award for the exemplary way the church and school work together to establish and maintain a new school.

In 2005, Hurricanes Katrina and Rita impacted the school community greatly with the addition of fifty-four students and their families who were evacuated from the storms. As devastating as they were, the Hurricanes provided an opportunity for the school and parish community to put faith in to action and live the mission we profess.

In December 2006, St. Mary Magdalene Catholic School became fully accredited by the Texas Catholic Conference Education Department.

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Current enrollment is 322 students. (8/15) The enrollment by grades is as follows: PK-3…….. 14 students

PK-4…….. 33 students

K……..….. 26 students

1st……….. 41 students

2nd………. 45 students

3rd……….. 32 students

4th……….. 34 students





The staff includes a Principal, Counselor, Director of Admissions and Communications, Director of Development, Director Marketing and Alumni, Nurse, Bookkeeper, Secretary, Administrative Assistant, Academic Coach, Library Manager, Music teacher, PE teacher, Technology teacher, Spanish teacher, and an Athletic Director as well as 3 PK teachers with 3 aides, 2 Kindergarten teachers, 2 First Grade teachers, 2 Second Grade teachers, 2 Third Grade teachers, 2 Fourth Grade teachers, and 2 Fifth Grade teachers. Middle School teachers are departmentalized, featuring English/Literature, Math, Science, Social Studies, and Religion.

III. PROGRAM GOALS AND OBJECTIVES (On-going and accomplished)

CATHOLIC IDENTITY: 1. To provide age-appropriate homilies at all Masses. 2. To increase the integration of Gospel values throughout the curriculum on a daily basis.

3. To raise the awareness among parishioners of the value of Catholic schools and encourage parish families to enroll their children.

4. To identify ways to maintain and strengthen a meaningful connection with area parishes. 5. To encourage more family involvement at school Masses. 6. To establish a formal plan of service activities. 7. To provide diversity training for teachers and administrators.

ACADEMIC EXCELLENCE: 1. To articulate the school’s uniqueness and academic excellence to the community.

2. To implement differentiation of instruction in grades K – 8. 3. To incorporate more higher order thinking skills in grades K – 8. 4. To provide opportunities for teachers to attend workshops on technology and new methodologies,

etc.

5. To hire a counselor and academic coach. 6. To increase student use of technology for classroom assignments and presentations.

7. To provide longitudinal studies of test data to faculty and parents.

LEADERSHIP: To increase Pastor collaboration regarding communications, marketing and service.

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ENROLLMENT AND MARKETING:

1. To establish a marketing plan.

2. To allocate funds for marketing initiatives. 3. To establish connections with Catholic families with young children and with area pre-school programs. 4. To identify, invite and train parents to serve as ambassadors for the school. 5. To look into reestablishing a summer school program.

6. To improve marketing of school to Parish families. 7. To initiate a collaboration between the school and the PTO to plan and execute new family orientation

events.

GOVERNANCE: To establish a relationship between the School Board and the Parish Pastoral Council.

FINANCES:

1. To acquire funding for tuition assistance from a variety of sources. 2. To have parish planning include enhancements and upgrades to the school facilities and school financial

self-sufficiency. 3. To increase enrollment by 10% each year until full capacity is reached. 4. To increase the number of contributing parents, families, staff and parishioners to the Annual Fund. 5. To actively involve the School Board in establishing a school endowment. 6. To perform an Archdiocesan audit of our school on a regular basis. 7. To approach teacher salary parity with neighboring ISD.

FACILITIES, GROWTH AND EXPANSION: The School Board will investigate the need and funding for a school gym/auditorium.

TECHNOLOGY: 1. To create and maintain a sustainable technology model that meets the needs of the school. 2. To improve the quality of service for email, internet access and desktop support. 3. To secure internet access and WiFi coverage for the school. 4. To develop and maintain and IT Support Operations Manual. 5. To protect technology assets.

6. To improve website design and content. 7. Hire an on-site IT position for the school.

NEW INITIATIVES: To collaborate with area Catholic schools to share expertise and staff development. Update textbooks Upgrade classroom carpets

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IV. APPENDICES

What we offer our SMMCS community:

a. Individualized instruction

b. Competitive tuition rates

c. Performance above surrounding public school districts to allow each child to achieve his/her own highest potential, including preparation for high school programs

d. Fully developed athletic program

e. Ever growing list of Extracurricular activities geared toward all grades

f. Programs to enhance academic excellence

School Needs

. Increased funding

a. Maintain high standardized test scores b. More expertise for special needs and learning differences c. Updated technology

d. Signage

e. Tuition assistance opportunities Growth

. Favorable demographic outlook

a. Facilities already available to accommodate two full classes of each grade

b. Focus on retention of PreK students to move up through elementary grades c. Focus on retention of intermediate grade students to move up through middle school d. Support area Catholic high schools

. Female students: Frassati Catholic High School, Incarnate Word Academy, St. Agnes Academy and St. Pius X High School

i. Male students: Frassati Catholic High School, St. Pius X High School, Strake Jesuit College Preparatory, St. Thomas High School

B. SWOT Analysis: Strengths

a. Student/teacher ratio

b. Discipline

c. School safety

d. Admissions standards

e. Friendliness and dedication of faculty, staff, and parents f. Family environment

g. Strong Catholic identity

h. High academic standards

i. Graduating students tend to be academically ahead of the norm

j. Active PTO

k. Active School Board

l. Strong involvement by Parochial Vicar

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m. Outstanding early childhood programs

n. Dedicated, caring school secretary

Weaknesses

. Technology resources a. Limited technological support for faculty and staff b. Lack of consistent temperature control in school building

c. Weak Spanish program at middle school level d. Need for dedicated development professional

e. Unsatisfying lunch program

f. Need for mathematic manipulatives

g. Increased professional development for faculty and staff h. Need for a gym

i. Need for an updated PA system

j. Need for a Pre-K – 8th writing initiative

k. Need for a student independent reading program

l. Better structured arrival and dismissal procedures m. Lack of storage space for sports equipment Opportunities . Enhance website for marketing and parent/teacher learning resource

a. Add a parent portal to the school website

b. Expand extra-curricular options for students c. Create covered areas on the playground

d. Increase community involvement e. Addition of an Academic Coach to customize instruction

Threats

. Opening of a Primrose school in the Eagle Springs community

a. Economic environment

b. Not offering band as an elective

c. Other quality public and private school options

Keys to Success 1. Distinguish ourselves from the competition

2. Consistent message and communication format 3. Retaining the positive momentum and motivation of PTO and School Board

4. Retaining positive momentum and motivation of parents 5. Capture growth of neighboring communities/subdivisions

6. Increased community involvement and awareness

Services

1. Extended Day Program offered before and after school 2. Tuition Assistance Program (Private School Aid Service) offering up to $1000 off year’s tuition per family

(students Pre-K through eighth grade)

3. Extracurricular activities

a. National Junior Honor Society

b. Choir c. Anime Club

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d. Inter-school soccer/Archdiocese soccer

e. Many community involvement opportunities

Strategy Formation

A. Mission – St. Mary Magdalene Catholic School exists to develop students who have academic strength, strong moral values and a deeper understanding of their Catholic faith, so that they succeed as individuals who make wise choices, serve others and attain community with God. B. Marketing Objective

1. Meeting the needs of the current customer base

2. Fill classes with qualified students 3. Create a brand and image that resonates with donors and stakeholders demonstrating the mission, vision and

values of the school

C. Financial Objective

1. Competitively priced tuition

D. Target Markets 1. Retaining the current family base

2. Attracting new families a. Parishioners of St. Mary Magdalene

b. Parishioners of other Catholic churches without schools c. Non-parishioners moving into the Atascocita/Humble/Kingwood areas d. Non-parishioners presenting living in the Atascocita/Humble/Kingwood area

Positioning

1. Physical location is favorable for commuters traveling to downtown Houston from the north, east and west of the school

2. Physical location is favorable for commuters traveling to Intercontinental Airport or Greenspoint from the north, south, east or west of the school

3. Physical location is favorable for commuters traveling to the petrochemical complexes from the north and west of the school

4. Kingwood is built out of capacity, barring acquisition of additional land, yet Humble and Atascocita have room to grow (please refer to “Demographics” for growth rates)

Marketing for St. Mary Magdalene Catholic School

Advertising: Parish Bulletin Ads for various occasions (Enrollment, Open House, etc.) Car Decal Stickers are given to our families. Banners, advertising Open House, were purchased and placed in front of the church and in the school’s parking lot. These same banners will be switched out to advertise Open Enrollment and will be placed in the same spots on campus. School Website is current. Facebook page has been added SMMCS representatives attend local subdivision open houses.

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Community Relations (students/parents/faculty/staff/families): High School Tours for 8th grade class Parent Info Expo Fall Festival Activities

Red Ribbon Week Activities Canned Food Drive in conjunction with Magdalene House

Thanksgiving Feast Angel Tree donation in conjunction with Magdalene House

Scholastic Book Fair Christmas Programs

Participation in Archdiocesan Catholic Schools Annual Steps for Students 5K Participation and achievement in both school-sited and regional Spelling Bees

Participation and achievement in both school-sited and regional elementary and middle school Science Fairs and Geography Bees

Participation and achievement in the University of St. Thomas Essay Contest Catholic Schools Week Activities and hosting Archdiocese Chess Tournament School Spring Event Shell Houston Open

International Day Event Partnering with the Houston Bar Association

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V. TABLES

Date: August 2015

Strategic Plan Implementation

GOAL: CATHOLIC IDENTITY School: St. Mary Magdalene Catholic School

OBJECTIVE ACTION STEPS TO BE TAKEN (What, Who, When)

ANTICIPATED OUTCOME & COMPLETION DATE

ACTION TAKEN (What, Who, When)

ACTUAL OUTCOME

1. To provide age-appropriate homilies at all Masses.

To prepare suitable homilies to increase student understanding.

(Pastor; Aug. 2013)

Increased student awareness and understanding of homilies.

On-going

Fr. Felix is preparing

age appropriate

homilies at all

masses.

On-Going

Students and adults are enjoying the homilies that Fr. Felix is sharing with them.

2. To increase the integration of Gospel values throughout the curriculum on a daily basis.

Faculty will incorporate Gospel values throughout the school day. (Principal, SMMCS Faculty; Aug. 2013)

Students will increase their knowledge base of Gospel values.

On-going

Monthly Character traits are to be provided to Advisory classes. We have also added a Religion Coordinator 2014

There is an increase in gospel value awareness by students and teachers.

3. To implement the NCEA IFG: ACRE assessment at grades 5 and 8.

To purchase a NCEA IFG: ACRE assessment for grades 5 and 8.

(Principal; Oct. 2013)

To utilize the assessments to analyze SMMCS religion programs.

May 2014

Based on research of other Catholic schools, SMMCS we will not purchase the ACRE assessments and continue to look for a different program.

W

4. To raise the awareness among parishioners of the value of Catholic schools, and encourage parish families to enroll their children.

1. To place a video link on the parish website featuring the Pastor sharing the value of a Catholic school education.

(Principal; Aug. 2013)

To increase awareness among parishioners of the value of Catholic schools.

On-going

Meetings with Fr. Felix have already taken place to discuss plans to increase the positive relationship between the school and parish. More communication is recommended. 2014

Awareness has begun to rise but we are a long way from full awareness. On-going

2. To request that our Priests extol the value of a Catholic school education on an on-going basis.


To increase enrollment of parish children in SMMCS. On-going

Fr. Felix continues to speak on the value of a Catholic education. Upward trend is minimal

On-going

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3. To schedule SMMCS students once a month as gift bearers during the 9:00 am, 11:00 am, and 5:00 pm masses wearing SMMCS sashes to identify themselves as students of the school. (Principal; Aug. 2013)

To increase student presence at various masses, to build a schedule for second half of the 2014-2105 school year.

Administration is working with parish to begin process Spring of 2016.

5. Identify ways to maintain and strengthen a meaningful connection with area parishes.

To reach out to St. James the Apostle Catholic Church and St. Philip the Apostle Catholic Church to place ads in their bulletins advertising the school.

(Principal, Director of Development; Feb 2013)

Increase enrollment of Catholic students from area Catholic churches without schools.

July 2014

Development office has reached out to various church communities, advertising our school to their populations. 2013-present

We have an increased enrollment of students/families that attend other parishes. On-going

6. To encourage more family involvement at school Masses.

1. To invite our families to attend school Masses on Wednesday and on Holy Days via the Lion’s Roar and personal messages.

(Principal, Director of Communications; Aug. 2013)

Increased attendance by SMMCS families at Mass.

On-going

Families are invited to attend our school Wednesday Masses and so far this year we see that slightly more parents are attending our school Masses.

On-going

2. To increase discussion during SMMCS religion classes on the importance of attending Mass.

(Faculty, Aug. 2013)

More discussions will take place during additional Advisory period.

Addition of Religion Coordinator will further this process. 15-16

On-going

7. To establish a formal plan of service activities.

To establish an on-going, fluid plan of SMMCS service activities. (Middle School Religion teacher; Aug. 2013)

The formal plan of service activities is in place.

On-going

The school has increased service opportunities. Improvements can still be made in the process.

On-going

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8. To provide diversity training for teachers and administrators.

Counselor will schedule a diversity training for faculty and staff.

(Counselor; Aug. 2013)

Faculty and staff will have a greater awareness of diversity in classrooms

May 2014

Teachers have received professional development resources dealing with diversity in the classroom. More PD is planned throughout the year.

On-going

Date: August 2015


GOAL: ACADEMIC EXCELLENCE School: St. Mary Magdalene Catholic School

OBJECTIVE ACTION STEPS TO BE TAKEN (What, Who,

When)

ANTICIPATED OUTCOME &

COMPLETION DATE


ACTUAL OUTCOME

1. To articulate the school’s uniqueness and academic excellence to the community.

1. Director of Admissions speaks to prospective parents about our uniqueness and academic excellence.

(Director of Admissions; Aug. 2013)

Increased parent and prospective parent awareness of the school’s uniqueness and academic excellence.

On-going

Director of Admissions and Communications speaks to prospective parents about our uniqueness and academic excellence. On-going

Increased enrollment and renewed excitement about our future as a school has begun.

2. Academic excellence will be promoted in a new school brochure. (Principal, SB Development Committee; Aug 2013)

New brochures and website to be created for the school. 2014

Development Department has worked on updating brochures, website etc…

Updated and improved school marketing materials.

3. Use the school’s website to promote the school.


Website to be updated and improved. 2013-2014

IT dept and Development dept have worked on the website to improve overall look and functionality. 2013-2014

Updated and improved website.

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4. Articulate the school’s uniqueness and academic excellence through formal and informal sharing by the administration, faculty, staff, school board and parents of SMMCS.

(Principal, Faculty, Staff, School Board, Parents; Aug. 2013)

Through public opportunities the school’s uniqueness and overall excellence will be shared with the greater community On-going

During, PTO, Booster, Fundraisers and events, the uniqueness, future goals and overall excellence have been shared with the community. On-going

Greater awareness of the school has been raised with the community, we can raise it still more.

2. To implement differentiation of instruction in grades K – 8.

1. To set up professional development for teachers regarding differentiation of instruction.


Student needs are met.

On-going

Professional Development provided throughout the year on differentiated Instruction by administration. More is needed. On-going

Teachers are better equipped to meet the needs of our students. More needed PD is planned for 2015-2016 On-Going

2. To provide teachers with professional articles about differentiation of instruction.


Professional resources will be provided to teachers in this important area. On-going

Teachers have access to a full professional resource library and receive prof. dev. throughout the year. On-going

Teachers are better equipped to meet the needs of our students.

3. Teachers will show differentiation of instruction in their lesson plans.

(Middle school teachers; Aug. 2013)

Teachers will create lesson plans that effectively show differentiated instruction being used.

Lesson plans are checked by Academic Coordinator to make sure that differentiated instruction is being used. On-going

Lesson plans are in compliance and meet overall required standards.

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3. To incorporate more higher order thinking skills in grades K – 8.

1. To provide professional development for K – 8 teachers.


Class observations will reflect the teachers’ use of higher order thinking skills in daily lessons.

On-going

Principal and Academic Coordinator visit the classrooms to verify that higher order thinking skills are being used. Visits occur throughout the year. 14-15 On-going

Students use higher order thinking skills more frequently. More PD is planned for 2015-2016

2. To provide professional articles for K – 8 teachers.


Create a professional Library. 2013-2014

Some teachers are using professional library resources, but many more need to use it as well. On-going

On-going

4. To provide opportunities for teachers to attend workshops on technology and new methodologies, etc.

To identify and recommend workshops to teachers.


All teachers and staff will participate in 8 hrs. of professional development.

June 2014

Administration provides teachers opportunities to attend professional development using Title Funds and internal school budget.

Teachers overall knowledge and ability in the effective use of technology has grown each year.

5. To hire an Academic Coach.

The Academic Coach will assist students/teachers in implementing accommodations and to identify GT students and to provide the teachers with resources to effective differentiate instruction. (Academic Coach; Aug. 2013)

Accommodations are implemented and GT students are identified and assisted.

On-going

Academic Coach is now in place, along with new role of Academic Coordinator. Accommodations are now being given to students. On-going

School has much better ability in addressing individual student needs. More can be done as we grow our Academic program.

6. To increase student use of technology for classroom assignments and presentations.

1. To secure computers in the classrooms. (Principal, SB Tech. Committee; Aug. 2013)

Purchase of technology resources.

On-going

New student computers new chromebook mobile lab have been purchased to help increase overall technology use.

Improvement in overall technology choices for students.

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2. Technology teacher and classroom teachers will collaborate to increase student use of technology for classroom assignments and presentations.

(Faculty; Aug. 2013)

Students demonstrate use of technology for classroom assignments and presentations in grades K – 8.

May 2014

Technology teacher and core teachers are working together to create across the curriculum projects and to integrate more technology throughout all classes. On-going

Technology is being used more frequently and more effectively.

7. To provide longitudinal studies of test data to faculty and parents.

8. To develop opportunities for teachers to collaborate with other educators to improve effectiveness in instructional programs.

To disseminate a 3 yr. longitudinal study to parents of students in grades 1 -8 who have been at SMMCS for three consecutive years.

(Principal, Academic Coach; May 2014) Daily schedule will allow for the teachers in the same grade to have planning periods together in order to collaborate. (Principal; Sept. 2013)

Increased parent awareness of student standardized assessment. On-going Teachers are able to collaborate and improve effectiveness in instructional programs. Jan. 2014

With changes to the ITBS 13-14 was the new baseline year for our new 3 year study that we can now start collecting date for. On-Going New Schedules allow for many teachers to increase their common planning time throughout the year.

On-going Teams now meet on a regular basis and each team is assigned a team leader.

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Date: August 2015


GOAL: LEADERSHIP School: St. Mary Magdalene Catholic School


When)

ANTICIPATED OUTCOME & COMPLETION

DATE


ACTUAL OUTCOME

1. To increase Pastor collaboration with regard to communications, marketing and service.

1. Pastor will formally and informally communicate the value of a Catholic education to prospective parents.

(Pastor; Aug. 2013)

Increase in student enrollment.

On-going

Fr. Felix has been able to talk with our parents at the Elementary Parents Night and masses. He plans on being very visible to our parents throughout the year. On-going

Our pastor has made a great first impression with our parents/community. Parents are more informed about our mission as a school. Our school has jumped over 35 students since last year at this time. 2014-2015

2. Pastor will attempt to attend all Parent Orientation nights and all major school fundraising events. (Pastor; Aug. 2013)

Increased visibility of Pastor at school activities. On-going

Fr. Felix was able to attend one out of two major parent nights where he communicated the value of Catholic education. On-going

On-going

Date: August 2015


GOAL: ENROLLMENT AND MARKETING School: St. Mary Magdalene Catholic School


When)


DATE


ACTUAL OUTCOME

1. To establish a marketing plan.

1. To formulate a marketing plan for the 2013 – 2014 school year.

(Principal, Director of Development, SB Development Committee; July 2013)

Formulation and execution of a marketing plan.

On-going

Development Department is looking at best practices from other schools to help in initial phases of creating a marketing plan. Anticipated completion for the 2015-2016 school year.

On-going

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2. To develop a formal marketing plan for the 2014 – 2015 school year.

(Principal, Director of Development, SB Development Committee; Dec. 2013)

Development Department is looking at best practices from other schools to help in initial phases of creating a marketing plan. Anticipated completion for the 2015-2016 school year.

On-going

2. To earmark funds for marketing initiatives.

To enter the amount of funds in the marketing line item in the 2013 – 2014 school budget.


Funds are earmarked for marketing initiatives.

Aug. 2013

School Admin has

developed a realistic

marketing budget

based on available

funds. (Yearly)

More funds made available for marketing and advertising expenses.

3. To establish connections with Catholic families with young children and with area pre-school programs.

To visit area preschool directors to form a personal relationship.

(Director of Development; on-going)

Increase in Kindergarten enrollment.

On-going

General marketing has occurred to reach out to area families, Pre-K families included. On-going

On-going

4. To identify, invite and train parents to serve as ambassadors for the school.

To discuss the Ambassador program with the PTO Executive Committee

(Principal; June 2013)

Ambassador Team identified and trained to speak to new parents.

August 2013

New Ambassador program has been created. The first event was a great success. On-going

New permanent way to welcome and educate our new families is now in place with the help of our PTO.

5. To look into reestablishing a summer school program.

To research establishing a summer school program.

(Principal; Jan. 2014)

Decision will be made regarding the feasibility.

Feb. 2014

Based on available information gathered from other schools, SMMCS has opted to have summer camps instead of summer school.

Summer camps were held over the 2013-2104 summer with great success. More camps are planned for the future.

6. To improve marketing of school to Parish families.

To market the school directly to Parish families to increase enrollment.

(Principal, Board President, PTO President, Director of Development; Aug. 2013)

Enrollment of Parish families is increased.

On-going

School Administration represents the school at Parish Admin. meetings where marketing of the school is addressed and ideas are shared about ways to improve Parish family enrollment. School is marketed to parishioners at the Festival of Ministries and the Fall Festival as well. On-going

Overall communication between school and parish has increased and improved, we still have much more to improve. We need to increase our amount of total marketing in this area. On-going

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7. To initiate a collaboration between the school and the PTO to plan and execute new family orientation events. 8.To have nearby parishes without a school promote our school on their parish website and/or church bulletin.

To discuss orientation events with PTO Executive Committee. (Principal, PTO Exec. Committee; May 2013) Contact nearby parishes without a school to have our school promoted on their websites and/or church bulletins. (Director of Development; Sept. 2013)

Establish at least one orientation event for new parents. Aug. 2013 Our school is promoted by nearby parishes. On-going

First Ambassador parent welcome event took place and was successful. For next year a more substantial parent orientation plan is being developed to be in place for the 2015-2016 school year. An increased relationship between parishes has been established through or Development team. On-going

Collaboration objective has been met with great success. The Parent Info Expo was a great success this year. Enrollment has increased. On-going

Date: August 2015


GOAL: GOVERNANCE School: St. Mary Magdalene Catholic School


When)


DATE


ACTUAL OUTCOME

1. To establish a relationship between the School Board and the Parish Pastoral Council.

1. Dialogue with the Parish Pastoral Council. (Principal, School Board President; Sept. 2013)

Presentation at a Pastoral Council Meeting. Dec. 2013

Currently we have one School Board member that is also a Parish Pastoral Council member as well.

On-going

2. Share monthly Board minutes with Parish Pastoral Council. (School Board Secretary; Aug. 2013)

Minutes are shared with Parish Pastoral Council. On-going

Principal shares minutes for School Board meetings with Pastor. Pastor is also welcome to attend all School Board meetings. On-going

On-going

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Date: August 2015


GOAL: FINANCES School: St. Mary Magdalene Catholic School


When)


DATE


ACTUAL OUTCOME

1. To acquire funding for tuition assistance from a variety of sources.

To investigate the feasibility of acquiring tuition assistance from a variety of sources such as PSAS and grants. (Principal; Dec. 2013)

Increase in funding opportunities. On-going

PSAS is currently in use providing financial aid opportunities to families. On-going

There has been an increase in families receiving financial aid through the PSAS program.

2. To have parish planning include enhancements and upgrades to the school facilities and school financial self-sufficiency.

To include enhancements and upgrades to the school facilities in parish planning (Fr. Mike, Leonard Tyson; Aug. 2013)

Inclusion of enhancements and upgrades to the school facilities. Dec. 2013

Long term campus/facilities planning has begun. New plans to utilize campus space are being developed. This includes a gym as well. On-going

A clearer picture of future campus growth has emerged. This is a long term process.

3. To increase enrollment by 10% each year until full capacity is reached.

To devise strategies to increase enrollment. (Principal, SB Development Committee, Director of Development; on-going)

An increase in enrollment of 10% each year. On-going

Overall strategies to improve the enrollment have been implemented throughout the last school year; the Administration and the School Board have been involved in this process. 2013-2014

On-going

Enrollment has increased by over 10% over the last year. 2014-2015 On-going

4. To increase the number of contributing parents, families, staff and parishioners to the Annual Fund.

1. Increase the awareness of parents, families, staff and parishioners of the purpose and necessity of an Annual Fund. (Principal, Sept. 2013)

Increase in the Annual Fund monies. June 2014

An Annual Fund program was marketed and implemented very well by the Admin. along with the School Board during the 2013-2014 school year.

Last year the Annual Fund was very successful, raising over $80,000 for the school. On-going

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2. Devise strategies to increase the monies donated to the Annual Fund. (Principal, SB Development Committee; Sept. 2013)

Increase in the Annual Fund monies. June 2014

An Annual Fund program was marketed and implemented very well by the Administration along with the School Board during the 2013-2014 school year.

Goal is to continue to improve the process. There are new changes coming to the fund for the 16-17 school year. On-going

5. To actively involve the School Board in establishing a school endowment.

Research the concept of establishing a school endowment at SMMCS. (SB Finance, SB Development; 9/ 2013)

Presentation of findings to the School Board. Jan. 2014

Research is still ongoing as a full endowment has not been established. On-going

On-going

6. To perform an Archdiocesan audit of our school on a regular basis.

Request an audit of school finances by the Archdiocese every three to five years. (Principal; on-going)

An audit is performed to ensure that school finances are in order and correct bookkeeping practices are in place. Dec. 2013

A school audit did take place during the 2013-2014 school year. There were areas where the school was able to make changes. School is currently in compliance according to Audit. On-going

Audit allowed school to make necessary changes and to return to full compliance.

7. To approach teacher salary parity with neighboring ISD.

Research salary differences with neighboring ISD and discuss ways to improve parity. (Principal, SB Finance Committee; Sept. 2013)

Teacher salary more closely resembles neighboring ISD. On-going

Goal is for Administration to continue to offer fair and competitive salaries. On-going

On-going

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Date: August 2015


GOAL: FACILITIES, GROWTH AND EXPANSION School: St. Mary Magdalene Catholic School


When)


DATE

ACTION TAKEN (What, Who,

When)

ACTUAL OUTCOME

1. The School Board will investigate the need and funding for a school gym/auditorium. 2.To establish safety procedures and training for maintenance personnel and staff. 3.To develop a five year facilities plan which addresses repairs, maintenance and capital projects.

School Board President will meet with the Pastor to begin the discussion of a need and funding for a school gym/auditorium.

(Principal, SB President, Pastor; Dec. 2013) To develop a formal safety procedures manual and conduct safety training (Principal; Sept. 2013) To formulate a five year facilities master plan. (Pastor, Principal; Sept. 2013)

Report on the feasibility and financial implications of building a school gym/auditorium.

May 2014 General safety procedures are in place and all maintenance personnel and staff have been trained. Oct. 2014 Facilities master plan is in place. Jan.2014

Long-Term Campus Planning Committee is being formed with parish to determine feasibility of building a gym. This planning is occurring during the 2014-2015 school year. On-going Training with Nurse Donna occurs during the year. Master plan will be reassessed along with Parish Facilities Manager during the 2104-2015 school year.

On-going On-going On-going

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Date: August 2015


GOAL: TECHNOLOGY School: St. Mary Magdalene Catholic School


When)


DATE


ACTUAL OUTCOME

1. To create and maintain a sustainable technology model that meets the needs of the school.

1. Research how other private and public schools manage technology and IT support. (SB Technology Committee, Technology Teacher; Sept. 2013)

Information secured. On-going

Technology model has been created based on technology needs of the school.

Technology plan created and updated to address overall needs of the school. We still have much more to accomplish to reach our ultimate goals.

2. Provide both internal and outsourced IT support. (SB Technology Committee, Technology Teacher; June 2013)

Flow chart of internal and outsourced IT support. Sept. 2013

Internal IT support has been added through Chris Bible and external support through Dean Gronastaj. On-going

Technology concerns are addressed more effectively and in a timely manner

3. Develop technology plan. (Principal, SB Technology Committee, Technology Teacher; Sept. 2013)

Plan will be completed soon. Dec. 2013

Technology plan completed. 2013-2104

School now has a document to help guide technology planning

2. To improve the quality of service for email, Internet access and desktop support.

1. Make recommendations to improve quality of service. (Principal, SB Technology Committee, Technology Teacher; May 2013)

Written recommendation to improve service. Sept. 2013

Through internal and external IT support and training, overall quality of resources and training has improved immensely over the last year.

We have made positive changes and information flows more freely and without interruptions.

2. Upgrade computers and implement new technologies for students. (Principal, SB Technology Committee, Technology Teacher; Aug. 2013)

New technologies for students, faculty, and staff. On-going

We are weeks away from rolling out our first ever Chromebook cart to be used by all students.

Students will have more access to new technology that will help to increase their technology awareness and can be used specifically for our AR program.

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3. To secure Internet access and WiFi coverage for the school.

1. Secure WiFi coverage for the school. (SB Technology Committee, Technology Teacher, Aug. 2013)

WiFi coverage for the school is accessible. Aug. 2013

We are currently finishing up our wifi project which will be a major upgrade for the school. By the end of Aug. 2014 we will be fully functional.

On-going

2. Upgrade server infrastructure (SB Technology Committee, Technology Teacher, May 2013)

Upgraded server infrastructure in place. On-going

IT department is still working on server to make sure our information is secure.

On-going project as we improve overall technology infrastructure.

4. To develop and maintain an IT Support Operations Manual.

Review current operating practices and compare against IT best practices. (SB Technology Committee, Technology Teacher, Aug. 2013)

Formalized IT support operations manual. On-going

Current IT department is still in the process of comparing all plans against best practices.

Changes in wifi and plans for 1-to-1 school are still ultimate goals based on comparing best practices with schools like St. Lawrence and St. Anthony’s. On-going

5. To protect technology assets.

1. Conduct technology asset inventory. (SB Technology Committee, Technology Teacher, Aug. 2013)

Completed formal inventory. Sept. 2013

IT department can now use inventory list for future purchasing planning to ensure optimal use of money for resources. New secured storage space had been added to help protect new technology purchases.

Technology is accounted for and stored securely.

2.Establish database and barcode system to maintain, verify and establish end of life inventory. (SB Technology Committee, Aug. 2013

Database and barcode system in place. On-going

This project is on-going through our IT department. It will be vital especially with the use of Chromebooks.

On-going

6. To improve website design and content.

1. To improve website design, content, and functionality. (Principal, SB Technology Committee, Technology Teacher; Jan. 2013)

Improved functional school website.

On-going

Development department has made major upgrades to the school website and will continue to do so

A much more user-friendly and aesthetically pleasing website has been designed. Upgrades will continue to take place as we move forward

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2. Incorporate functions into website that allow teachers and parents to access grades, calendars, homework assignments, etc. (Principal, SB Technology Committee, Technology Teacher; May 2013)

Parent and teacher remote access to prescribed functions On-going

Office staff are receiving the training needed to provide use of parent modules on our Rediker software to provide more parental access of information. Program should be ready to go by end of first nine weeks

Once fully implemented , parents will have access to additional information that up to this point could not be accessed by them . 2015-2016

7. To hire an on-site IT position for the school.

Hire an on-site IT support staff member. (Principal; May 2014)

School has an on-site IT support staff member May 2014

Chris Bible is current IT person on-site. Goal is to add more IT hours and take away teaching hours.

Anticipated outcome will be to have an IT person on-site that can give at least 30 hours a week to IT support solely 2016-2017

8. Implement online access to grades.

Purchase Module

Academic Coordinator and Academic Coach will receive Rediker module training this Fall so that parents will be able to use the parent portal for grades. 2014

Administration is currently purchasing the software and licenses needed. Allow parents more access to academic information. We hope to have in place by October 2014

Goal accomplished

9. Implement Technology goals into the curriculum

Provide ample training and support for teachers to implement tech goals alongside TEKS

T

IT department will provide training to teachers throughout the year to help teachers work more tech goals into daily lessons

To use professional development to improve overall tech curriculum for all teachers

More technology goals have been added within lesson plans of teachers

10. Implement online registration.

Purchased Module

2013

Registrar’s office to receive Rediker training to be able to take advantage of registration module 2015

To add additional parent convenience in the process of registration

Goal accomplished

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11. Develop a Business Continuity Plan for Technology

Long term and short term planning to be done through the Technology Committee

The IT department and Tech Committee will meet with administration and the bookkeeper to develop a realistic fiscal plan in the use/upgrade of technology

2014-2015

Create long term technology growth and health for the school while maintaining a sound budget

On-going

Date: August 2015


GOAL: NEW INITIATIVES School: St. Mary Magdalene Catholic School


When)


COMPLETION DATE


ACTUAL OUTCOME

1. To collaborate with area Catholic schools to share expertise and staff development.

Contact and communicate with the Principal at St. Martha Catholic School to discuss collaboration possibilities. (Principal; June 2013)

Meeting held between SMMCS faculty and staff and St. Martha faculty and staff to share resources and ideas. School hosted first annual Archdiocese Chess tournament based on collaboration May 2014

Information was shared between school principals over the course of the 13-14 and 14-15 school years to help with planning for future joint events.

New Chess tournament is being planned for 15-16 school year. SMMCS is participating in area school cluster meetings. On-going

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GOAL: NEW INITIATIVES (15-16) School: St. Mary Magdalene Catholic School

OBJECTIVE ACTION STEPS TO BE TAKEN (What, Who, When)


COMPLETION DATE


ACTUAL OUTCOME

1. To upgrade textbooks throughout the school

Academic Committee will be planning for new textbook series so that that may be purchased for the 2016-2017 school year.

To have more up to date textbooks throughout the building. (August 2016)

Initial Academic Committee meetings begin in September 2015

On-going

2. To replace all classroom carpets

Funds to be raised and during summer of 2016. Carpets are to be replaced throughout the building.

Carpets will be replaced with new carpets.

Principal will meet with facilities coordinator to plan for new carpets to be added.

On-going

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