san antonio email bundle part 1

8/11/2019 San Antonio Email Bundle Part 1

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Patricia

Muzquiz Cantor

(CSEF)

.:>m:

rnt:

To:

Cc

Subject:

Attachments:

Michael Flores (CSEF)

Monday, July 28, 2014

12

:24 PM

Kevin Burton (CSEF)

Patricia Muzquiz Cantor (CSEF); Nicholas Langella

C

SEF)

RE: Patricia's request

New Orleans Saints Contract Summary.docx; Saints Contract4.doc

New Orleans Saints Agreement and Contract Summary attached.

Michael Flores

Booking Services

Manager

A

m

Of 5 1 N ANTO

WO

T ONVENTlON SPORTS FACIUTlES

We

Pr

oudly

Deliver Excellent Event Experiences

In

Premier F

acilities

TEAMWORK

INNOVATION - INTEGRITY - PROFESSIONALISM

100 Montana

San

Antonio, TX 78203

(210) 207- 3620

(210) 207-3646

Fax

J [email protected]

www.alamodome.com

www.sahbgcc.com

www.thecarver.org

i owus online

l l :J

Alamodome

Experie ice Versatility

From Michael Flores CSEF)

Sent:

Friday, July 25, 2014 3:39

PM

To Kevin Burton CSEF)

Cc: Patricia Muzquiz Cantor (CSEF); Nicholas Langella CSEF)

Subject:

FW:

Patricia's request

Attached is the requested

information that

Patricia was requesting and

wanted

me to send you .

'amobowl actual agreement

for

last year's event(2013), Proposed Alamobowl Agreement, Dallas Cowboys Training

imp

agreement, Proposed Rock N

Roll

Marathon agreement and the UTSA football agreement. Also attached

is

a

contract

su

mmary

sheet

for

each agreement.


2/116

We are still lacking the New Orleans Saints signed agreement which we are looking for. Once I get tha t we will scan and

s

ubmit

along with deve loping the contract summary sheet.

.t me know if you have any questions.

Michael Flo res

o

oking

Services

Manager

ITY

0 . Michae l [email protected]

www alamodome com

{l

www.sahbgcc.com

1

ww w

.

thecarver org

Follow u online:

~

Alamodome: Experience Versatility

2


3/116

>

ew Orleans Saints Football

ontract Summary

Term - September 3 - December 24, 2005

Event Dates - October 2, 16 and December 24, 2005

Building License Payment - 550,000, Servicesinclude standard, customary and reasonable

necessary for the operation

of

a typical event of this size at the Alamodome.

Faci lity Access and R I

Fee

- City

will

receive

1

per ticket sold .

Alamodome Lost Revenues - Licensee shall pay to City all lost net revenues associated with the

rescheduling/relocation

of

events

that

were contracted pr ior to this Agreement.

Parking Licensee shall be entitled to sufficient daily parking

with

the cost included in

the

Building License Payment.

S.A.P.D. and

S.A.F.D.

Services -

LICENSEE

shall be responsible for

contracting

and paying

Concessions- Licensee shall be

entitled to

City's share

of

revenues

from

concessions .

Novelties Licensee sells and retains all revenue

that

are direc tly related to the Events.

Suites - Licensee shall have the right to

market

thirty four (34} suites in the Alamodome and be

entitled to

all the revenue from

the

Licensee's sale

of

the suites.


4/116

L MODOMELICENSE GREEMENT

New Orleans Saints

TH IS AGREEMENT, dated this third 3rd) day of September, 2005, by and between City of San

Antonio, Texas, a municipal corporation of the State of Texas, acting by and through its Director of the

Alamodome, or his/her designee, hereinafter called

CITY

and the New Orleans Louisiana Saints, L.L.C .,

hereinafter called

LICENSEE'',

temporarily located at the Alamodome, 100 Montana Street, San Antonio,

Texas 78203, to set forth the agreements, covenants and provisions set forth herein .

WITNESSETH:

Recitals

WHEREAS, the

CITY

is the owner and operator of the Alamodome Stadium in San Antonio,

Texas, and,

WHEREAS, LICENSEE and

CITY

desire to enter into

an

agreement specifying the terms

and

conditions under which LICENSEE will use the Alamodome for presentation

of

three regular season New

Orleans Saints NFL Games and all related game-day activities.

OW

, THEREFORE, for and in consideration of the mutual agreements herein contained , the

parties hereto agree as follows:

ARTICLE ONE

Definitions

All words

in

this Agreement bearing initial capitals, other than proper nouns, section headings, or

words required to

be

capitalized for proper usage, are defined terms and shall have the meanings

specifically assigned to them in this article.

As used in this Agreement, the following terms and words are hereby defined as follows:

1.1 Alamodome means the multi-purpose domed stadium, located

in

San Antonio, Texas ,

providing approximately 160,000 square feet

of

gross floor space, seating for approximately 65,000

people, and the northeast, southeast and south parking lots, operated by the CITY and situated at 100

Montana Street. Areas reserved to others are excluded; specifically the Alamodome Executive Suites,

certain Club Seats, Administration Offices, and such other areas as are reserved by third parties under

contract wi th the CITY.

1.2

Alamodome Video Wall System and Scoreboard means the electronic color video display

screens, scoreboards and message boards located in the in terior of the Alamodome.

1.3 Catered Event shall mean any event, assembly, function or similar gathering for which

LICENSEE requests the

CITY'S

Licensed Caterer to provide Catering Services.

1.4 Catering Services shall mean the service of food and/or beverage (but excluding

concession services) in the Alamodome and at areas outside the Alamodome first approved by the CITY

in writing, where the selection, quantity, quality, location and/or presentation of food and beverage items

to

be offered for sale

or

service is determined by the LICENSEE

1.5 CITY means San Antonio, a municipal corporation

of

the State

of

Texas.

1.6 Communication System/Services means audio, video and cablecast, and voice and data

systems and other miscellaneous communication equipment on the Alamodome property. Alamodome

Communications is the sole provider of Communication Services. The term communication system

does not include the public address system and the sound system

in

the Alamodome.


5/116

1.

7 Concessions shall mean the sale of food

or

beverages through concession points of sale,

either fixed

or

portable,

or

through vendors hawking products to event attendees where the attendee

pays the food or beverage server at the time of sale.

1.8 Director of Alamodome or Alamodome Director means the Director of the Alamodome or

his/her designee.

1.9 Egress means the exit from the stadium of people attending the event or moving out of

an

Event.

1.1

O

Events mean the three regular season New Orleans Saints NFL Games and related

Event Day activities , to

be

held October 2, 2005, October 16 2005 and December 24 2005.

1.

11

Facility Access Fee means a $.50 fee on every event ticket sold beyond any taxes or

service charges assessed by LICENSEE or LICENSEE S ticket distributor, regardless

of

whether such

ticket is sold at full value

or

discounted,

in

accordance with authority granted by City Council Ordinance

No. 78728 adopted on September 15 , 1993. LICENSEE shall pay City an amount equal to $.50 for every

ticket sold to cover this Facility Access Fee.

1.12 Ingress means the entry of people having tickets

or

other valid authorization for entry into

the stadium to attend an event,

or

the moving in of an event.

1.13 LICENSEE means the New Orleans Louisiana Saints, L.L.

C.

1.14 Renewal and Improvement Fee means a $0.50 fee on every event ticket sold beyond any

taxes or service charges assessed by LICENSEE

or

LICENSEE S ticket distributor, regardless of whether

such ticket

is

sold at full value or discounted,

in

accordance with authority granted by City Council

Ordinance No. 99744, adopted

on

September 16 , 2004.

LICENSEE

shall pay City

an

amount equal

to

$.50 for every ticket sold to cover this Renewal and Improvement Fee.

1.15 Stadium Novelties and Souvenirs means novelties and souvenirs, which contain primarily

a depiction

of

the Alamodome or Alamodome's logo.

1.16 Term means the period of this Agreement set forth

in

Article Three.

1.17 Ticket Sales means gross revenues derived from paid attendance to the Events during

the Term of the Agreement, less any applicable taxes .

ARTICLE TW

2.1 Scope of Events. The Events shall be the three regular season New Orleans Saints NFL

Games and shall include all the Event Day related activities. Prior to the Events, LICENSEE shall provide

to CITY a complete Scope of the Events, which shall

be

subject to approval by CITY. It is understood by

LICENSEE

that the Events shall include only the activities set forth in the Scope of Events and any

changes must receive the prior written approval

of

the Alamodome. It is the understanding

of

the parties

that

all

uses of the Alamodome by

LICENSEE

occurring on October 20, 2005, of which ITY is aware, are

within the scope of this Agreement and accepted by CITY, subject to the provisions of Sections 3.

6 3.

7

6.1

and

8.2.

2.2 Scope of Use. The following areas will

be

used for the purpose of the Events:

Alamodome Field Level, including available locker rooms, dressing rooms, meeting rooms and thirty-four

(34) Suites. LI ENSEE shall also have use of available box office and storage areas, the press box, the

Top of the Dome Club and the Sports Club. Set up s the NFL Football configuration.

ARTICLE THREE

3.1 Term. The Term shall commence on September 3, 2005 and end on December 24

2005.

3.2 Event Days. The Event Days are October 2, 2005, October 16, 2005 and December 24

2005.


6/116

)

3.4

Ingress/Egress Days. The Ingress

Day is

on September

3,

2005, starting at 12:01 a.m.

and Egress is

on

December

24

, 2005, ending at 11

:59

p.m.

3.5 Practice Days.

LICENSEE

shall have use

o the

field for practice when available as

provided for

in

Article 6.

3.6 Locker Rooms.

LICENSEE

shall have use of the available locker rooms from September

3,

2005

t

December 24, 2005. The cost

o

these locker rooms

is

included

in

the Building License

Payment set forth

in

Section

4.1

(a), below.

In

the

event that

LICENSEE S

use

o

said locker rooms

conflicts with a previously contracted event,

LICENSEE

shall vacate the locker rooms, upon notice

from

CITY, until that conflicting event is complete.

3.7 Meeting Rooms.

LICENSEE

shall utilize all available Alamodome meeting rooms on a

daily basis from September 3, 2005 through December 24 , 2005. The cost

o

these meeting rooms is

included in the Building License Payment set forth in Section 4.1 (a), below.

In

the event that

LICENSEE S

use of said meeting rooms conflicts with a prev

io

usly contracted event,

LICENSEE

shall

vacate the meeting rooms, upon notice from

CITY,

until that conflicting event is complete.

ARTICLE FOUR

Payment

4.1 Amount

o

Payment.

(a) Building License Payment. In consideration for the license to use the Alamodome

as provided in this Agreement,

LICENSEE

shall

pay CITY

a base fee

o

550,000.00. Services provided

in the fee, standard, customary and reasonably necessary for the operation

o

a typical event of this size

at the Alamodome, include the use of all in-house equipment, including operators,

as

needed, unless

otherwise provided for in this Agreement, event staff, housekeeping, medical staff for spectators,

operations staff, trades staff, video staff, audio staff, conversion staff, t-shirt security and utilities. It is the

understanding of the parties hereto that the Building License Payment does not include staffing and

services beyond those that would

be

required by a similar event. All additional staffing and/or services

requested or mandated by the Saints or the NFL shall be the responsibility

o LICENSEE

and shall be

provided

by CITY in

accordance with Sections 4.1 (b)

and

4.2

a).

(b) Other Services.

LICENSEE

shall reimburse

ITY

for the actual cost of the

services and/or supplies provided

by

the

ITY

as required

by

the provisions of Articles 6 (Practice), 9

(Staffing/Additional Services), 12 (Suites), 16 (Staging, Lighting and Sound), 18 (Communications), 23

(Broadcasting) and any other services requested

by LICENSEE

not provided in Section

4.1

(a). Prior to

providing such services,

CITY

shall inform

LICENSEE

of the costs associated with such services.

(c) Facility Access Fee.

LICENSEE

shall reimburse

ITY

the sum

o

the Facility

Access Fee ( .50) multiplied by the number of event tickets sold, which amount

ITY

shall use to defray

the cost of providing traffic safety and control for

LICENSEE S

Events.

LICENSEE,

through the

Alamodome Box Office, shall be fully responsible for assessment and collection of the Facility Access

Fee.

(d) Renewal and Improvement Fee .

LICENSEE

shall reimburse ITY the sum

o

the

Renewal and Improvement Fee ( .50) multiplied

by

the number

o

event tickets sold, which amount

CITY

shall use in order to fund facility improvements and to help offset increased operational and maintenance

costs.

LICENSEE,

through the Alamodome Box office, shall

be

fully responsible for the assessment and

collection of

the

Renewal and Improvement Fee.

(e) Reschedul

in

g/Relocation of Contracted Events.

It is

the understanding

o

the

parties hereto that certain events, which were under contract prior to this Agreement, were either

rescheduled or relocated to different facil ities in order to present the Events. LI ENSEE agrees to pay to

ITY all the out o pocket expenses o those licensees whose events were rescheduled and/or relocated,

including but not limited to additional rent over the amount due under the licensee's original agreement

with the

CITY,

lost revenues, staffing costs that were not necessary under the licensee's original

agreement with the

ITY,

advertising costs paid for the original date and/or location and printing costs


7/116

incurred due to the rescheduling /relocation. The Alamodome Director, in his sole discretion, shall

ma ke

the determination of the out

of

pocket expenses to be

paid

after consultation with those licensees whose

events were rescheduled and/or relocated. Such determination shall be based

on

documentation

to

be

provided by CITY. ITY shall assist LICENSEE to provide documentation required by LICENSEE s

insurer.

(f) Alamodome Lost Revenues.

LICENSEE

shall pay to

ITY

all lost net revenues

associated with

the

rescheduling/relocation of events that were contracted prior to

th

is Agreement

and

rescheduled/relocated to accommodate the Events. The Alamodome Director, in his sole discretion, sha

ll

make the determination

of

the lost revenues to

be

paid

to

CITY. Such determination sha

ll

be based

on

documentation to be provided by

CITY. CITY

shall assist

LICENSEE

to provide documentation requir

ed

by

LICENSEE S

insurer.

4.2 Payments.

(a) Payments for Use and Other Services Fees.

LI ENSEE

shall pay to

ITY

the

Building License payment stipulated

in

Section 4.1 a), the additional services cost stipu lated

in

Section

4.1(b

,

the Facility Access Fee stipulated

in

Section 4.1(c), the Rene

wa

l and Improvement

Fe

e stipulated

in

4.1

(d),

the

out of pocket expenses associated with the rescheduling/relocati

on

of contracted events

stipulated

in

Section

4.1

(

e and

the lost revenues associated with the rescheduling/relocation

of

contracted events stipulated in Section 4.1 f),

on

or befo

re

January 15, 2006.

LICENSEE

shall be

assessed a late payment fee

of

ten percent (10 ) per annum

on

any outstanding

ba

lance remaining past

the January

15

, 2006 settlement date until paid, unless prior written approval

by

the

ITY

has

been

granted for payment extension. ITY, at its sole option, may withhold from available ticket receipts being

held by CITY, funds sufficient to satisfy LICENSEE'S obligations as set forth here

in.

ARTICLE FIVE

Event Announcement. Ticketing and Credential Program

5.1

Event Announcement. Prior to the announcement of

the

Events to the public,

LICENSEE

wi

ll

advise

CITY

through

the

Alamodome Director when and how

the

Events will be announced to

the

public.

5.2 Ticketing.

(a) Box Office. It is agreed that

LICENSEE

shall

us CITY s

Box Office for

printing, manifesting and distributing all admission tickets for the Events and LICENSEE shall be solely

responsible for all ticketing for the Events.

LICENSEE

shall retain all revenue from Ticket Sales.

LICENSEE

shall have

the

right to make refunds

of

admissions where,

in

the sole discretion

of the

LICENSEE,

circumstances warrant

it.

Any such refunds made shall be considered as unsold tickets when

making settlement

of

monies due to

LICENSEE.

(b) Limits. Admission tickets

in

excess of the seating capacity of, or which admit a

larger number of persons

to

the premises than can be properly a

nd

safely seated and moved

in

said

licensed area, shall not

be

sold, allowed, or caused

to be

sold or issued, and the decision

of

the

Alamodome Director

in

this respect shall

be

final.

(c) Date of Sale. ITY and LICENSEE agree to set a date when t ickets for an

event will be offered to the public for the first time. No first day of ticket sales will be set

on

a date when

another event is scheduled at the Alamodome, except by permission

of

the Alamodome Director.

(d)

LICENSEE S

Representative. On every Event Day,

LICENSEE

shall provide

sufficient qualified representatives to address ticket complaints and ticketing problems.

5. 3 Credentials.

LICENSEE,

prior to distribution of credentia l

s,

sha ll present to the

Alamodome Director, the

LICENSEE S

Program for Event Creden

ti

als, to include a

ha rd

copy of each

credential type

and

any other pertinent details.


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