sap basic overhead cost controlling

EHP4 for SAP ERP 6.0

December 2009

English

Basic Overhead Cost Controlling (103)

SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermany

Building Block Configuration Guide

SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide

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Content

Basic Overhead Cost Controlling..............................................................................................71 Purpose...........................................................................................................72 Preparation......................................................................................................7

2.1 Prerequisites...................................................................................................73 Configuration Overhead Controlling................................................................7

3.1 Organizational Elements.................................................................................73.1.1 Maintaining the Controlling Area.....................................................................7

3.1.1.1 Maintaining Controlling Area - Basic Settings (Detail)............................83.1.1.2 Maintaining Controlling Area - Activate Components/Control Indicator. .83.1.1.3 Maintaining Controlling Area - Assign Company Code.........................10

3.1.2 Maintaining Versions.....................................................................................103.1.2.1 Maintaining Versions – General Version Definition...............................113.1.2.2 Maintaining Versions – Settings for Each Fiscal Year..........................12

3.1.3 Maintaining Number Ranges for CO Documents..........................................143.1.3.1 Maintaining Number Ranges for CO Documents - No. Range Intervals

143.1.3.2 Maintaining Number Ranges for CO Documents - CO Documents Groups 14

3.1.4 Number Ranges for CO Settlement Documents (Internal Orders)................173.1.4.1 Maintaining Number Ranges for CO Settlement Documents - No. Range Intervals......................................................................................................173.1.4.2 Maintaining Number Ranges for CO Settlement Documents - Assign Controlling Area.....................................................................................................17

3.2 General Master Data Configuration...............................................................183.2.1 Defining Cost Center Categories...................................................................183.2.2 Orders and Settlement..................................................................................18

3.2.2.1 Maintaining Allocation Structures.........................................................18

3.2.2.1.1 Maintaining Allocation Structures — Assignments......193.2.2.1.2 Maintaining Allocation Structures — Source (CE-Group)

213.2.2.1.3 Maintaining Allocation Structures — Settlement Cost Elements (CE)..............................................................................22

3.2.2.2 Maintaining Settlement Profiles............................................................253.2.2.3 Defining Order Types............................................................................283.2.2.4 Assigning Strategy Sequence to Order Type........................................34

4 Configuration Budget and Plan.....................................................................354.1 Budgeting and Budget Management (Define Tolerance Limits for Availability Control) 354.2 User Defined Planning..................................................................................36

4.2.1 Creating Planning Layouts for Cost Element Planning / Cost Centers..........364.2.2 Creating Planning Layouts for Activity Type Planning...................................394.2.3 Creating Planning Layouts for Statistical Key Figure Planning......................424.2.4 Creating Planning Layouts for Cost Element Planning / Internal Orders.......454.2.5 Maintaining User-Defined Planner Profiles....................................................47

5 Basic Master Data.........................................................................................51

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5.1 Cost Elements and Groups...........................................................................525.1.1 Primary Cost Elements..................................................................................52

5.1.1.1 Deleting Unneeded Default Settings for Primary Cost Elements..........525.1.1.2 Making Default Settings for Primary Cost Elements - Costs.................525.1.1.3 Creating Primary Cost Elements: Create Batch Input Session.............545.1.1.4 Creating Primary Cost Elements: Execute Batch Input Session...........54

5.1.2 Creating Secondary Cost Elements..............................................................555.1.3 Text Maintenance Cost Elements Costs.......................................................555.1.4 Creating Groups: Cost Elements...................................................................56

5.1.4.1 Cost Element Groups: Header and Text...............................................565.1.4.2 Cost Element Groups: Values (Cost Elements)....................................585.1.4.3 Cost Element Groups: Lower Level Sets (Cost Element Groups)........635.1.4.4 Assigning All Cost Elements to Cost element Group............................65

5.1.5 Selection Variants (Cost Elements)...............................................................655.2 Cost Centers and Groups..............................................................................66

5.2.1 Creating Standard Hierarchy: Cost Centers..................................................665.2.2 Creating Cost Centers...................................................................................675.2.3 Creating Alternative Groups: Cost Centers...................................................68

5.2.3.1 Cost Center Groups: Header and Texts...............................................685.2.3.2 Cost Center Groups: Values (Cost Centers).........................................685.2.3.3 Cost Center Groups: Lower Level Sets (Cost Center Groups).............69

5.2.4 Selection Variants (Cost Center)...................................................................705.3 Creating Statistical Key Figures....................................................................715.4 Creating Activity Types..................................................................................715.5 Creating Internal Order..................................................................................72

6 Configuration with Use of CO Master Data...................................................736.1 Actual Postings.............................................................................................73

6.1.1 Editing Automatic Account Assignment - Defining Account Assignment.......736.1.2 Editing Automatic Account Assignment- Details per valuation area..............75

6.2 Accrual Calculation.......................................................................................776.2.1 Maintaining Overhead Structure for Accrual Calculation (Actual and Plan)...776.2.2 Maintaining Overhead Structure - Base Determination.................................79

6.3 Assessment...................................................................................................806.3.1 Defining Assessment Plan............................................................................806.3.2 Defining Assessment Actual..........................................................................82

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Basic Overhead Cost Controlling1 PurposeThis configuration guide provides the information you need to set up the configuration of this building block manually.If you do not want to configure manually and prefer an automated installation process using the SAP Best Practices Installation Assistant and other tools, refer to the SAP Best Practices Quick Guide.

2 Preparation2.1 PrerequisitesBefore you start installing this building block, you must install prerequisite building blocks. For more information, see the building block prerequisite matrix (Prerequisites_Matrix_[xx]_EN_DE.xls; the placeholder [xx] depends on the SAP Best Practices version you use, e.g. BL refers to the SAP Best Practices Baseline Package: Prerequisites_Matrix_BL_EN_DE.xls). This document can be found on the SAP Best Practices documentation DVD in the folder ..\BBLibrary\Documentation\.

3 Configuration Overhead ControllingUseIn this step, all the Customizing settings from the Central Cost Center Accounting building block are copied to the development client.

ProcedureAccess the Customizing activity as described and make the settings according to the table values listed in this documentation.

3.1 Organizational Elements3.1.1 Maintaining the Controlling Area

UseMind the following: Controlling area 1000 is configured as cross-company code for Europe. Company code

1000 – Germany – is assigned. The name can vary. The currency is EURO, the currency type is 30 (group or client currency). The extended chart of accounts is YIKR. The fiscal year is the calendar year (fiscal year variant K4); a non-calendar fiscal year can

also be used.The variance indicators (price differences can be determined for specific transactions) and company code validation (postings to cost centers or orders only possible within the same company code) are set for the controlling area.

The following Controlling components are active: Cost Centers Order Management Commitments Management Projects

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Sales Orders with Commitments Management Cost Objects

3.1.1.1 Maintaining Controlling Area - Basic Settings (Detail)

ProcedureCarry out the following steps:1. Access the activity using one of the following navigation options:

IMG Menu Controlling General Controlling Organization Maintain Controlling Area Maintain Controlling Area (Choose Activity Screen)

Transaction Code OKKP

2. On the Change View: “Basic Data” Overview screen, double-click controlling area 1000.

3. On the Change View: “Basic Data” Details screen, check and make the following entries:

Field name Description User action and values Comment

Controlling Area 1000

Name Controlling Area 1000

CoCd->CO Area Allocation Indicator

2 Cross-company code cost accounting

Currency type 30 Group currency

Currency Currency EUR

Diff.CCode Currency

Indicator: Different Company Code Currency is Allowed

Set allowed

Chart of accts Chart of accounts

YIKR

Fiscal year variant K4

CCtr Std. Hierarchy

Standard Hierarchy for Cost Centers

0001 Do not maintain the standard hierarchy, confirm warnings. The standard hierarchy is maintained later.

4. Save your entries.

3.1.1.2 Maintaining Controlling Area - Activate Components/Control Indicator

ProcedureCarry out the following steps:

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1. Access the activity using one of the following navigation options:



2. On the Change View: “Basic Data” Overview screen, select controlling area 1000. Do not double-click.

3. On the Change View: “Basic Data” Details screen, double-click Activate Components/Control Indicators.

4. If several fiscal year intervals exist, double-click the latest year in this list.

5. On the Change View: “Activate Components/Control Indicators”: Details screen, make the following entries:


Cost centers Component active

Order management

Component active

Commit. management

Component active

Profit Analysis Component not active Building block 168 activates profitability analysis

Acty-Based Costing

Component not active

Profit center Acctg.

No selection Not active

Projects Set

Sales Orders Set SD Order Processing is Active

Cost Objects Set

Real Estate Mgmt. No selection Not active

W. Commitment Mgt

Set Ind. Commitment Management with Sales Orders is Active

All currencies Set

Variances Set

Company Code validation

Set Applies only if several company codes are assigned to the controlling area


ResultYou have created and maintained the controlling area 1000.

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3.1.1.3 Maintaining Controlling Area - Assign Company Code

UseAll company codes used are to be assigned to the controlling area.

If the company code 1000 is already assigned to controlling area 1000, the following step can be omitted. These entries are then assigned in building block 101.


IMG Menu Controlling General Controlling Organization Maintain Controlling Area Maintain Controlling Area


2. On the Change View: “Basic Data” Overview screen, select controlling area 1000. Do not double-click.

3. On the Change View: “Basic Data” Overview screen, choose Assignment of company code(s) with a double-click (right-hand side of the screen).

4. On the Change View: “Assignment of Company Code(s)”: Overview screen, choose New Entries.

5. On the New Entries: Overview of added entries screen, make the following entries:


CoCd Company Code 1000 Enter your company code


3.1.2 Maintaining Versions

UseVersions enable you to have independent sets of planning and actual data.

Version 0

Planning- Integrated planning is set- Copying is allowed- Exchange rate type M with value date = start of fiscal year- Valuation version for internal activity allocation = 0- Integrated planning with cost centers/business processes

Price calculation- Purely iterative price- Actual and planned periodic price (the costs of the individual period are divided by the activities during that period, which may result in different prices for each period)- You can initiate revaluation in a separate business transaction and revaluation at actual prices. The original allocations for the planned price are not changed in the process. Instead, the system posts the deviation from the allocation for the planned price in a separate transaction.

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More versions: 1, 2, 3 (plan versions only)

Planning- Integrated planning is set- Copying is allowed- Exchange rate type P with value date = start of fiscal year- Valuation version for internal activity allocation = 0- Integrated planning with cost centers/business processes

Price calculation- Purely iterative price- Periodic price

Integrated planning controls whether or not planning data from Cost Center Accounting and Activity-Based Costing is passed on to other applications (such as Special Purpose Ledger or Profit Center Accounting), and whether or not line item documents are written each time planning data is changed.

Integrated planning- Controls whether or not planning of an internal order is integrated in a plan version with cost center planning.

Strictly iterative priceYou should only set this indicator if you use output prices that have been set manually for planning activity types. If the indicator is set, price calculation will also include the calculation of a strictly iterative price, in addition to the price that results from your planning (for example, through a mixture of iterative and manually set allocation prices). When determining this strictly iterative price, the system acts as if there were no manually set prices. As a result, the allocation prices for all activity types are also determined iteratively for all the cost centers in this version.

3.1.2.1 Maintaining Versions – General Version Definition


IMG Menu Controlling General Controlling Organization Maintain Versions

Transaction Code SPRO

2. On the Enter General Version Definition screen, enter the following values:

Version Name Plan Actual WIP/RA Variance ExclusiveUse

0 Plan/actual version

Set Set Set Set

1 Plan Version: Change 1

Set Set


Set Set

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Version Name Plan Actual WIP/RA Variance ExclusiveUse


Set Set


3.1.2.2 Maintaining Versions – Settings for Each Fiscal Year


IMG Menu Controlling General Controlling Organization Maintain Versions


2. On the View “General Version Definition”: Overview screen, choose Version 0.3. Choose Controlling area settings Settings for each year.4. If the dialog box Determine Work Area: Entry appears, enter controlling area 1000.5. On the Change View “Settings for Each Fiscal Year”: Overview screen, select New

Entries.6. On the Change View “Settings for Each Fiscal Year”: Details screen, enter the following

values:


Fiscal Year <previous year> for example 2006

Version locked set Version previous year locked

Integrated Planning set

Copying allowed set

Exchange rate type M Standard translation at average rate

Value date for example 1.1. from the selected fiscal year

Integrated planning with cost centers/bus.processes

set

Version for ind.act.alloc.


6. Save your entries.7. Repeat steps 5 and 6 for fiscal year <current year> (e.g. 2007). On the Change View

“Settings for Each Fiscal Year”: Details screen, enter the following values:

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Fiscal Year <current year> for example 2007

Version locked Actual year not locked


Copying allowed set




set



8. Save your entries.9. Repeat steps 5 and 6 for fiscal year <next year> (e.g. the next 5 following years). On the

Change View “Settings for Each Fiscal Year”: Details screen, enter the following values:


Fiscal Year <next year> for example 2008

Version locked


Copying allowed set




set




ResultYou have configured:

Version 0 for planning and actual postings and Versions 1, 2 and 3 only for planning.

The planning horizon for these versions are 5 years and you have assigned them to controlling area 1000.

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3.1.3 Maintaining Number Ranges for CO Documents

UseThe purpose of this activity is to define the number ranges for the CO documents.

3.1.3.1 Maintaining Number Ranges for CO Documents - No. Range Intervals

ProcedureCarry out the following steps:1. Access the activity using the following navigation options:

IMG Menu Controlling General Controlling Organization Maintain Number Ranges for Controlling Documents

Transaction Code KANK

2. In CO Area enter controlling area 1000.3. Choose Maintain Groups (F6).4. Define the number range group menu item Group item Insert F6.5. Insert the text for the new number range group and assign the number range. Maintain

the table as follows:

Text From number To number

Primary Postings 0100000000 0199999999

Planning Transactions 0200000000 0299999999

Actual Postings (without primary postings)

0300000000 0399999999

Other Transactions 0400000000 0499999999


3.1.3.2 Maintaining Number Ranges for CO Documents - CO Documents Groups

UseTo assign CO documents to the related number ranges, the corresponding groups are to be maintained (assigned).

Procedure1. Access the activity using the following navigation options:

IMG Menu Controlling General Controlling Organization Maintain Number Ranges for Controlling Documents

Transaction Code KANK

2. In CO Area enter controlling area 1000.3. Choose Maintain Groups (F6).4. Select the element and assign them to the respective group as in the table below. For that

purpose:

Choose a number-range-group and mark the group.

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Choose a CO Business Transaction (Element) with button Select element (F2).

The assignment proceeds with button Assign element group (F5).

Group/ CO Business Transaction Description CommentPrimary Postings (number range number 01) GroupCOIN CO Through-postings from FI ElementKAZO Down payment Element

Planning Transactions (number range number 02) GroupCPPP ABC process assessment: plan ElementFIPA Payment scheduling ElementKAZP Plan cost center accrual ElementKOAP Plan settlement ElementKPIV Actual cost distrib. cost obj. ElementKPPB Standard cost estimate ElementKSII Actual price calculation ElementKSP0 Plan split costs ElementKSPB Plan assessment to CO-PA ElementKZPP Plan overhead (periodic) ElementKZRP Interest Calculation (Plan) ElementPAPL Profit Planning ElementRKP1 Planning primary costs ElementRKP2 Planning activities ElementRKP3 Planning secondary costs ElementRKP4 Planning stat. key figures ElementRKP5 Plan Revenue Types ElementRKP6 Planning activity-dep. costs ElementRKP7 Planning act.-dep. sec. costs ElementRKP8 Planning order costs ElementRKP9 Plan. act-dep.settlement costs ElementRKPB Periodic Reposting: Plan Data ElementRKPL Plan indirect activity alloc. ElementRKPQ Manual cost planning ElementRKPS Sec. planning with template ElementRKPU Plan overhead cost assessment ElementRKPV Plan overhead cost distrib. ElementRKPW Secondary order cost planning ElementRKPX Aty-dep. sec. order cost plan. ElementRKPZ Planning overhead credits ElementRKU1 Repost costs ElementRKU2 Repost revenue ElementRKU3 Repost CO line items Element Actual Postings (without primary postings)

Group

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Group/ CO Business Transaction Description Comment(number range number 03)CPPA ABC Actual process assessment ElementKAMV Manual cost allocation ElementKAZI Actual cost center accrual ElementKGPD Distribution acc. to peg ElementKKKP Control Costs (Primary) ElementKKKS Control Costs (Secondary) ElementKOAO Actual settlement ElementKSI0 Actual cost center split ElementKSOP Prim. Target Cost Calculation ElementKZPI Actual overhead (periodic) ElementKZRI Interest calculation (actual) ElementRKIB Actual Periodic Repostings ElementRKIL Actual inverse activity alloc. ElementRKIU Actual Overhead Assessment ElementRKIV Actual Overhead Distribution ElementRKL Actual activity allocation ElementRKLT Actual template allocation ElementRKN Actual non-alloc. activities ElementRRIB Seg. adjust.: Act.per.repost. ElementRRIU Segment adjust.: Act. Assess. ElementRRIV Segment adjust.: Act. distrib. Element Other Transactions (number range number 04) GroupKABG Automat. WIP/results analysis ElementKABM Manual WIP/results analysis ElementKAFM Payment data ElementKAUS Calculate Scrap ElementKEKB Unit costing ElementKEKZ Unit costing (overhead) ElementKFPI Transfer price allocation ElementKFPP Transfer price agreement ElementKPPZ Standard costing (overhead) ElementKSOS Sec. Target Cost Calculation ElementKSPA Assessment to CO-PA ElementKSWP Prim. Target Cost Calc. (WIP) ElementKSWS Sec. Target Cost Calc. (WIP) ElementKVAR Variance calculation ElementRKLX Predistribution of fixed costs ElementRKS Enter statistical key figures Element


ResultYou have configured the number ranges for Controlling documents.

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3.1.4 Number Ranges for CO Settlement Documents (Internal Orders)

3.1.4.1 Maintaining Number Ranges for CO Settlement Documents - No. Range Intervals



IMG Menu Controlling Internal Orders Actual Postings Settlement Maintain Number Ranges for Settlement Documents

Transaction Code SNUM

2. If you accessed the transaction through the code SNUM, enter CO_ABRECHN under Object and select Number Ranges.

3. Choose the Maintain Groups (F6).

4. Define the number range group menu item Group item Insert F6.

5. Insert the text for the new number range group and assign the number range. Maintain the table as follows:

Text From_number To_number

Standard Accounting Document 0000000001 0001000000


ResultThe number ranges are configured for the settlement documents for internal orders.

3.1.4.2 Maintaining Number Ranges for CO Settlement Documents - Assign Controlling Area

UseThe controlling area is to be assigned to the number range group.



IMG Menu Controlling Internal Orders Actual Postings Settlement Maintain Number Ranges for Settlement Documents

Transaction Code SNUM

2. If you accessed the transaction through the code SNUM, enter CO_ABRECHN under Object and select Number Ranges.

3. Choose the Maintain Groups (F6).

4. If controlling area 1000 is listed under “Not assigned”, it has to be assigned to a number range group. If the controlling area 1000 is not listed here, the following steps are not relevant.

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5. Select controlling area 1000 in the list Not assigned and choose Select Element (F2).

6. Select the Standard Accounting document group and choose Select Element (F2).


ResultThe controlling area is assigned to a number range group.

3.2 General Master Data Configuration

3.2.1 Defining Cost Center Categories

UseCost center categories group together properties that the cost centers receive by assigning a cost center category to a cost center.All cost center categories provided with standard SAP are used in SAP Best Practices. Additionally a cost center category is needed for marketing cost centers.


IMG Menu Controlling Cost Center Accounting Master Data Cost Centers Define Cost Center Categories


2. On the Change View “Cost Center Categories”: Overview screen, choose New Entries.

3. On the New Entries: Overview of added Entries screen, make the following entries:


CCtC Cost Center Category 9

Name Marketing

ActRev Actual Revenue Postings

Set

PlnRev Planning Revenues Set

Cmmt Commitment Update Set

Func Functional Area YB35

ResultYou have created the Cost Center Category 9 Marketing.

3.2.2 Orders and Settlement

3.2.2.1 Maintaining Allocation Structures

UseAn allocation structure defines how an order is settled.

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The allocation structure differentiates the different possibilities of allocations.


IMG Menu Controlling Internal Orders Actual Postings Settlement Maintain Allocation Structures


2. On the Change View “Allocation Structures”: Overview screen, choose New Entries.

3. On the New Entries: Overview of Added Entries screen, make the following entries:

Alloc.str. Text

Y1 CO allocation structure

Y2 No Split - All cost elements

Y9 Rework Orders

YH PS Settlement

YL Service Order Settlement

YM Allocation Structure IM

YP PP Valuated

YR R&D Orders

YS Sales Order Settlement


ResultThe allocation structures are added.

3.2.2.1.1 Maintaining Allocation Structures — Assignments

UseAssignments are added to the allocation structures.

Prerequisites Allocation structures are added in previous step.




2. On the Change View “Allocation Structures”: Overview screen, select the allocation structure (right-hand side of the screen).

3. Choose Assignments with a double-click (left-hand side of the screen).

4. Choose New Entries.

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5. On the New Entries: Overview of Added Entries screen, make the following entries and save.

Allocation Structure

Assignment Text

Y1 010 Personnel costs

Y1 020 Raw-/service material consump.

Y1 030 Other costs

Y1 040 Secondary costs

Y1 050 Revenues

Y2 100 All cost elements

Y9 100 Rework Costs

YH 10 BP Revenues

YH 20 BP Costs

YH 30 Personnel costs

YH 40 Raw-/service material consump.

YH 50 Other costs

YH 60 Secondary costs

YH 70 Revenues

YH 80 Production Material

YL 100 Service revenues

YL 200 Service costs

YM 010 External procurement

YM 020 Material

YM 030 Internal services

YP 100 PP Valuated

YR 100 R&D Costs

YS 100 Sales order

ResultThe assignments are added.

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3.2.2.1.2 Maintaining Allocation Structures — Source (CE-Group)

UseCost element groups are assigned as sources.

PrerequisitesThe allocation structures and assignments are maintained.




2. On the Change View “Allocation Structures”: Overview screen, select the allocation structure (right hand side of the screen).

This step and the following steps have to be repeated for each allocation structure and each assignment. You can find the required entry data in the table below.

3. Choose Assignments with a double-click (left hand side of the screen).

4. Select the assignment (right hand side of the screen).

5. Select Source with a double-click (left hand side of the screen).

6. If the Set Controlling Area dialog box appears, enter controlling area 1000.

7. On the Change View “Source”: Details screen, make the following entries and save.


Assignment Cost Elem.Group

Y1 010 YBMF_001

Y1 020 YBMF_002

Y1 030 YBMF_003

Y1 040 200_CE

Y1 050 20_CE

Y2 100 YB_ALL

Y9 100 YB_ALL

YH 10 932000

YH 20 931110 to 931140

YH 30 YBMF_001

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Assignment Cost Elem.Group

YH 40 YBMF_002

YH 50 YBMF_003

YH 60 YBMF_004

YH 70 5100_CE

YH 80

YL 100 20_CE

YL 200 10_CE

YM 010 1400_CE

YM 020 1200_CE

YM 030 4500_CE

YP 100 YB_ALL

YR 100 YB_ALL

YS 100 YB_ALL

ResultThe cost element groups are assigned to the allocation structures as sources.

3.2.2.1.3 Maintaining Allocation Structures — Settlement Cost Elements (CE)

UseThere are two types of settlement:

settlement by cost elements settlement by settlement cost element

PrerequisitesThe allocation structure, assignments and sources are maintained.

For the second type you have to define the following cost elements, to ensure that settlement is successfully executed: Internal settlement (means internal CO): Cost element category 21 (secondary). External settlement (means receivers in external accounting e.g. in Asset Management):

Cost element category 22 (primary).


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2. On the Change View “Allocation Structures”: Overview screen, select the allocation structure (right hand side of the screen).

3. Choose Assignments with a double-click (left-hand side of the screen).

4. Select the assignment (right-hand side of the screen).

This step and the following steps have to be repeated for each assignment. You can find the required entry data in the table below.

5. Choose Settlement Cost Elements with a double-click (left-hand side of the screen).

6. On the Change View “Settlement Cost Elements”: Overview screen, choose New Entries.

7. On the New Entries: Overview of added Entries screen, make the following entries and save.


Assign-ment

Receiver cat.

ByCost Element

SettlementCost Element

Y1 010 CTR Select

Y1 010 ORD Select

Y1 010 WBS Select

Y1 010 FXA Select

Y1 020 CTR Select

Y1 020 ORD Select

Y1 020 WBS Select

Y1 020 FXA Select

Y1 030 CTR Select

Y1 030 ORD Select

Y1 030 WBS Select

Y1 030 FXA Select

Y1 040 CTR Select

Y1 040 ORD Select

Y1 040 WBS Select

Y1 040 FXA Select

Y1 050 CTR Select

Y1 050 ORD Select

Y1 050 WBS Select

Y1 050 FXA Select

Y2 100 FXA Select

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Assign-ment

Receiver cat.

ByCost Element


Y2 100 CTR Select

Y2 100 SDI Select

Y2 100 WBS Select

Y9 100 CTR 921015

YH 10 PSG 921100

YH 20 PSG 921110

YH 30 CTR Select

YH 30 ORD Select

YH 30 WBS Select

YH 30 FXA Select

YH 40 CTR Select

YH 40 ORD Select

YH 40 WBS Select

YH 40 FXA Select

YH 50 CTR Select

YH 50 ORD Select

YH 50 WBS Select

YH 50 FXA Select

YH 60 CTR Select

YH 60 ORD Select

YH 60 WBS Select

YH 60 PSG Select

YH 60 FXA 530100

YH 70 CTR Select

YH 70 ORD Select

YH 70 WBS Select

YH 70 FXA Select

YH 80

YL 100 PSG 921050

YL 200 PSG 921055

YL 200 SDI Select

YL 200 CTR 921055

© SAP AG of 84



Assign-ment

Receiver cat.

ByCost Element


YM 010 FXA Select

YM 010 CTR 921020

YM 020 FXA Select

YM 020 CTR 921010

YM 030 FXA 530100

YM 030 CTR 921030

YP 100 CTR Select

YP 100 ORD Select

YR 100 PSG 921017

YR 100 CTR 921017

YS 100 PSG 921019

ResultSettlement cost elements are added to allocation structures.

3.2.2.2 Maintaining Settlement Profiles

UseIn the settlement profile, you define a range of control parameters for settlement.


IMG Menu Controlling Internal Orders Actual Postings Settlement Maintain Settlement Profiles

Transaction Code OKO7

2. On the Change View “Settlement Profile”: Overview screen, select the settlement profile.

This step and the following steps have to be repeated for each settlement profile. You can find the required entry data in the table below.

3. Choose Details.4. On the Change View “Settlement Profile”: Details screen, make the following sets of

entries:

© SAP AG of 84


Field Name User action / value:Settlement profile YB0020

User action / value:Settlement profile YB0030


User action / value:Settlement profile YB00AI

User action / value:Settlement profile YB00R1

Settlement profile

YB0020 YB0030 YB0050 YB00AI YB00R1

Text Overhead costs

Production Measure

Investment Measure

Settlement assets under const.

R&D Internal Order

Settlement

Actual costs cost of sales

To be settled in full

set set set set set

Can be settled

Not for settlement

Default Values


Y1 Y1 Y1 YM YR

PA Transfer str,

Default object type

CTR ORD FXA FXA PSG

Indicators

100% validation

set

%-Settlement

set set set set set

Equivalence numbers

set set set set set

Amount Settlement

Var. to costing based PA

Valid Receivers

G/L account

Settlement optional

Settlement optional

Settlement optional

Settlement not allowed


Cost Center

Settlement optional

Settlement not

Settlement optional


Settlement optional

© SAP AG of 84


Field Name User action / value:Settlement profile YB0020



User action / value:Settlement profile YB00AI

User action / value:Settlement profile YB00R1

allowed

Order Settlement optional

Settlement optional

Settlement optional



WBS element

Settlement optional

Settlement optional

Settlement optional



Fixed Asset


Settlement not

allowed

Settlement optional

Settlement Required


Material Settlement not allowed

Settlement not

allowed




Network Settlement not allowed

Settlement not

allowed




Profit. Segment


Settlement not

allowed



Settlement optional

Sales order Settlement not allowed

Settlement not

allowed




Cost objects


Settlement not

allowed




Order item Settlement not allowed

Settlement not

allowed




Business proc.






Real Est.Object


Settlement not

allowed




Other parameter

Document type

SA SA SA AA SA

Max.no.dist. rls

10 10 100 999 3

Residence time

3 3 24 12 3

5. Choose Save and Back.

ResultYou have created the settlement profiles.

© SAP AG of 84


3.2.2.3 Defining Order Types

UseThere are several kinds of order types in controlling. The order category determines the technical properties of orders. The most important order categories in overhead controlling are:

Order category Description

01 Internal order

02 Accrual Calculation Order

03 Model Order

Accrual OrdersYou use accrual orders to monitor the period-related accrual calculation between the expenses posted in Financial Accounting and the accrued costs charged in Cost Accounting. You can therefore take the expenses you record in Financial Accounting and distribute them as accrued costs across multiple periods. Order Type:Y9A0 Internal Order – Accrual Cost Accounting External Number Assignment: 9A00 + Sequence Number Settlement Profile: 20 Not Matched with Revenue

Internal orderThese order types differ in two attributes in revenue management and the settlement profile. You can uncheck the “Revenue Postings” flag for order type Z010 (Third-Party Services) if necessary.

As cost centers cannot manage true revenues, special customizing settings are needed to settle cost centers with orders for which costs are matched with revenues.

You define a number of control parameters for settlement in the settlement profile. The settlement profile is a prerequisite for later entering a settlement rule for a sender in the order master record. The settlement profile is usually defined in the order type.

If the costs are for information only you could create a statistical internal order. In this case you have to mark the checkbox ‘statistical order’ on tab index ‘Controlling data’ by creating an internal order.

The statistical order does not require a settlement profile, since statistical costs and revenues cannot be charged further.


IMG Menu Controlling Internal Orders Order Master Data Define Order Types

Transaction Code KOT2_OPA

© SAP AG of 84


2. On the Change View “Order Types”: Overview screen, choose New Entries.3. On the Order type: New Entry screen, provide Order Category 01 and choose Enter.

4. On the New Entries: Details of Added Entries screen, make the following entries:

Field name Description User actions and values Comment

Order category 1 Internal Order (Controlling)

Order Type Y010

Short Text Internal Order: Third-party services

5. Choose Assign/Change Intervals to assign the number range.

6. To assign an Internal Order Type to the related Number Ranges Group perform the following steps: a) Select the number range group checkbox.b) Choose an order type with ‘Select element F2’. (The color of the order type changes

from black to blue.)c) Assign the order type to the number range group by selecting Element/Group (F5).

Order Type Number Range group

Y010 Internal Order: Third-party services

7. On New Entries: Details of Added Entries screen, make the following entries:


Order Type Y010 Already maintained in preceding steps

Short Text Third-party services Already maintained in preceding steps


Already maintained in preceding steps

Number range interval

500000 – 599999Number range group:Services

Already maintained in preceding steps

Settlement profile

YB0030 Production measure

Planning profile 000001 General plan profile

Budget Profile 000001 General budget profile

Object Class

Functional area YB30 Sales and Distribution

Collective order with/without automatic goods movement

Collective order without automatic goods movement

Select from the drop down menu

Residence Time 1

3 Calendar Months

© SAP AG of 84



CO Partner Update

X ACTIVE Select from the drop down menu

Commitments Management

set Commitments Management Active

Revenue postings

set Identifier "Revenue posting allowed"

Integrated Planning

set Indicator for Integrated Planning

Status profile 00000002 Internal Orders

Release immediately

Not set


9. Repeat the entries and enter the required fields for order type Y020:


Order Type Y020

Short Text Internal Order : Overhead costs



200000 - 299999Number range group: Design

Settlement profile

YB0020 Overhead costs



Functional area YB40 Administration

Object Class

Collective order with/without automatic goods movement


Residence Time 1

3

CO Partner Update

X ACTIVE


set

Revenue postings

Not set

© SAP AG of 84



Integrated Planning

set

Status profile 00000002

Release immediately

Not set



Field name Description User actions and values CommentOrder Type Y090

Short Text Internal Order: Statistical orders



300000 – 399999 Number range group: Tools and Equipment

Settlement profile

Not set

Planning profile 000001 General plan profileBudget Profile 000001 General budget

profileObject ClassFunctional area Not set

Collective order with /without automatic goods movement



Residence Time 1

3

CO Partner Update

X ACTIVE Select from the drop down menu


Set Commitments Management Active

Revenue postings

Not set

Integrated Planning

Not set

Status profile 00000002 Internal OrderRelease immediately

Set "Release immediately" indicator




Short Text Research and Development

Order category 1 Internal Order

© SAP AG of 84


Field name Description User actions and values Comment(Controlling)


100000 - 199999Number range group: Development

Settlement profile

YB00R1 R&D Internal Order Settlement



Object classFunctional area YB50 Research &

DevelopmentCollective order with /without automatic goods movement



Residence Time 1

3

CO Partner Update

X Active Select from the drop down menu


set

Revenue plannings

Not set

Integrated Planning

set

Status profile 00000002 Internal OrdersRelease immediately

Not set




Short Text Internal Order: MarketingOrder category 1 Internal Order

(Controlling)Number range interval

500000 – 599999Number range group:Services

Settlement profile

Not set Not for settlement



Object classFunctional area




© SAP AG of 84


Field name Description User actions and values CommentResidence Time 1

3

Residence Time 2CO Partner Update



set

Revenue plannings

Not set

Integrated Planning

Not set


set




Short Text Internal Orders: Investment



600000 - 699999Number range group: Capital Spending

Settlement profile

YB00AI Assets under construction settlement



Object classFunctional area YB40 Administration




Residence Time 1

6

Residence Time 2

6

CO Partner Update



set

Revenue plannings

Not set

Integrated Planning

Not set

Status profile 00000002 Internal Orders

© SAP AG of 84


Field name Description User actions and values CommentRelease immediately

Not set


19. Repeat the entries and enter the required fields for order type Y9A0:

Field name Description User actions and values CommentOrder Type Y9A0

Short Text Internal orders: Accrual cost accounting

Order category 2 Accrual Calculation Order (Controlling)


9A0000000000 - 9AZZZZZZZZZZNumber range group: Imputed cost orders

Settlement profile

YB0020 Overhead costs



Object classFunctional area YB40 Administration




Residence Time 1

3

Residence Time 2CO Partner Update



Not set

Revenue plannings

Not set

Integrated Planning

Set


Set


3.2.2.4 Assigning Strategy Sequence to Order Type

UseIn this IMG activity, you assign a strategy sequence for relevant order type. For new orders, the system transfers the strategy sequence to a corresponding order type in the settlement parameters.

© SAP AG of 84



IMG Menu Controlling Internal Orders Actual Postings Settlement Automatic Generation of Settlement Rules Assign Strategy Sequence To Order Type

Transaction Code KSR3_ORC

2. On Change View “Assignment of Strategy Sequence to the Order Type”: Overview screen, make the following entries:

Field name Description User actions and values

Comment

Order type Y020 Overhead costs

Strat. Sequ. SAP040 Use standard

Modifiable 2 Always Overwrite Standard

Status REL Release Standard

Order type Y100 Research and Development

Strat. Sequ. SAP040 Use standard

Modifiable 2 Always Overwrite Standard

Status CRTD Create Standard


4 Configuration Budget and Plan 4.1 Budgeting and Budget Management (Define Tolerance

Limits for Availability Control)

UseThe monitoring of allotted funds is a primary element of order controlling. At any time, you can call up the funds overview, an overview of all allotments and their types. Particularly with critical orders, the allotted funds can exceed the funds made available at an early stage.In addition to the funds overview as a “passive availability control”, an “active availability control” has been implemented that enables you to prevent excessive allotments from occurring in the first place. Based on the defined tolerance limits and when certain activities are recorded, the system checks whether the available budget or available released budget (release) is still sufficient.


IMG Menu Controlling Internal Orders Budgeting and Availability Control Define Tolerance Limits for Availability Control


2. On the Change View “Order Availability Control: Tolerance Limits”: Overview screen, choose New Entries.

© SAP AG of 84




COAr Controlling Area 1000

Prof. Budget profile 000001Tr.grp Availability-control

activity group++ All activity

groups allowed

Act. Availability control action 1 Only warning message

Usage Usage rate in % 90,00%


ResultYou have defined the tolerance limits for the availability control for profile 000001 in controlling area 1000.

4.2 User Defined Planning4.2.1 Creating Planning Layouts for Cost Element

Planning / Cost Centers


IMG Menu Controlling Cost Center Accounting Planning Manual Planning User-Defined Planning Layouts Create Planning Layouts for Cost Element Planning Create planning layout for cost planning.

Transaction Code KP65

2. On the Report Painter: Create Cost Centers: Planning layout for cost elements screen, enter the planning layout and description. Do all steps per layout.


Planning layout

Y1-101

Text BP CE/AT Excel

Planning layout

Y1-101-1

Text BP CE/AT Excel

Planning layout

Y1-101-A

Text BP CE/AT Dependent

© SAP AG of 84


3. Choose Create.

4. Create the layouts with following values:

Y1-101:

Y1-101-1:

Y1-101-A:

Element definition:

Name Attrib. Key figure Flag for entering sets

Var. on/off (from)

From Var.on/off (to)

To

Layout Y1-101, Y1-101-1 and Y1-101-A

Activity Type Set Set LAGRU Not set

Cost Element Set Set KAGRU Not set

Plan Fixed Costs

Plan Fixed Costs in CO Area Currency

Not set Not set Not set

DK Distri-bution key

Plan Fixed Costs in CO Area Currency


Plan Var. Costs

Plan Variable Costs in CO Area Currency


© SAP AG of 84



Var. on/off (from)


To




with

Text maintenance of elements

Short Medium Long

Layout Y1-101, Y1-101-1 and Y1-101-A

ActType Activity Type Activity Type

Cost elem. Cost element Cost element

PlnFxdCOCu Plan Fixed Costs Plan fixed costs in COArea currency

PlanVar.CO Plan Variable Costs Plan variable costs in CO area currency

General Data Selection:

Name Flag for entering sets

Variable on/off (from)

From Variable on/off (to)

To

Layout Y1-101, Y1-101-1 and Y1-101-A

Version Not set set VERSN Not set

Period Not set set PERIA set PERIB

Fiscal Year Not set set GJAHR Not set

Cost Center set set KSGRU Not set

Sequence of header char.

Layout Y1-101, Y1-101-1 and Y1-101-A

1 Version

2 Period

3 Fiscal Year

4 Cost Center

Variables:

Name Type Characteristic Description Opt./oblig

Layout Y1-101, Y1-101-1 and Y1-101-A

GJAHR Characteristic value Fiscal Year Fiscal year

KAGRU Characteristic value Cost Element or group

© SAP AG of 84



KSGRU Characteristic value Cost Center or group

LAGRU Characteristic value Activity Type or group Set

PERIA Characteristic value Period or group

PERIB Characteristic value Period From period

VERSN Characteristic value Version To period

4.2.2 Creating Planning Layouts for Activity Type Planning


IMG Menu Controlling Cost Center Accounting Planning Manual Planning User-Defined Planning Layouts Create Planning Layouts for Activity Type Planning Create activity type planning layout


2. On the Report Painter: Create Cost Centers: Planning layout for acitivities/pr screen, enter the planning layout and description.


Planning layout

Y1-202-1

Text Act.type / price

Planning layout

Y1-202-2

Text Act.Price Expanded

© SAP AG of 84


3. Choose Create.

4. Create the layouts with the following values:

Element definition:


Var. on/off (from)


To

Layout Y1-202-1

Cost Center Set Set KSGRU Not set


Plan Activity Plan activity Not set Not set Not set

Dist. Distri-bution key


Pln Fix Price Plan Fix Price in CO Area Currency


Plan Var. Costs

Price variable



Layout Y1-202-1

Cost center Set Set KSGRU Not set


Plan Activity Plan Activity Not set Not set Not set

Dist Distribution key

Distr. Kew plan activity


Unit Unit of measures

Unit plan activity

Not set not set Not set

© SAP AG of 84



Var. on/off (from)


To

Plan Fix Price

Plan Fix Price in CO Area Currency


Plan Var. Price

Plan Variable Price in CO Area Currency


Plan Unit Price

Plan Unit Price in CO Area Currency


Price Price indicator

Plan price indicator


Alloc Celem. Alloc. CElem

Allocation cost element


A ATypCategory

ATyp category


L Text exists

Long text Not set Not set Not set

with


Short Medium Long

Layout Y1-202-1

Cost Ctr Cost center Cost Center


PlanActvty Plan acitivity Plan activity

Price Fxd Price Fixed Fixed price in controlling area currency

Price Vbl. Price Variable Variable price in CO area currency

Layout Y1-202-2



PlanActvty Plan acitivity Plan activity

Price Fxd Price Fixed Fixed price in controlling area currency

Price Vbl. Price Variable Variable price in CO area currency

Price Unit Price Unit Price Unit

© SAP AG of 84






To

Layout Y1-202-1 and Y1-202-1





Layout Y1-202-1 and Y1-202-1

1 Version

2 Period

3 Fiscal Year

Variables:


Layout Y1-202-1 and Y1-202-1


KSGRU Characteristic value Cost Center or group

LAGRU Characteristic value Activity Type or group Set

PERIA Characteristic value Period From period

PERIB Characteristic value Period To period

VERSN Characteristic value Version Version

4.2.3 Creating Planning Layouts for Statistical Key Figure Planning


IMG Menu Controlling Cost Center Accounting Planning Manual Planning User-Defined Planning Layouts Create planning layouts for statistical key figure planning Create statistical key figure planning layout


© SAP AG of 84


2. On the Report Painter: Create Cost Centers: Planning layout for key figures screen, enter the planning layout and description.


Planning layout

Y1-301-1

Text BP: key fig.plan

Planning layout

Y1-301-2

Text BP: key fig.plan exp

3. Choose Create.

4. Create the layouts with following values:

Element definition:


Var. on/off (from)


To

Layout Y1-301-1

Cost Center Set Set KGRSU Not set

Stat. key fig. Set Set STAGRU Not set

Curent Plan value

Current Plan Value


Dist. Distri-bution key


Layout Y1-301-2

Cost center Set Set KSGRU Not set

Stat. key fig. Set Set STAGRU Not set

© SAP AG of 84



Var. on/off (from)


To

Key figure category

KeyFig.Cat.


Curent Plan value

Current Plan Value


Dist Distribution key


Unit Unit of measure

Unit current plan value

Not set not set Not set

L Text exists

Long text Not set Not set Not set


Short Medium Long

Layout Y1-301-1


StatKeyFig Stat Key Figure Statistical key figure

Plan value Current Plan value Current Plan value

Layout Y1-301-2


KeyFigCat T Key Figure Category

Plan value Current Plan value Current Plan value





To

Layout Y1-301-1 and Y1-301-2





Layout Y1-301-1 and Y1-301-2

1 Version

2 Period

3 Fiscal Year

© SAP AG of 84


Variables:


Layout Y1-301-1 and Y1-301-2


KGRSU Characteristic value Cost Center

PERIA Characteristic value Period From period

PERIB Characteristic value Period To period

STAGRU Characteristic value Stat. key fig. Or group

VERSN Characteristic value Version Version

4.2.4 Creating Planning Layouts for Cost Element Planning / Internal Orders


IMG Menu Controlling Internal Orders Planning Manual Planning User-Defined Planning Layouts Create Planning Layouts for Cost Element Planning Create planning layout for cost planning.

Transaction Code KPG5

2. On the Report Painter: Create Orders: Planning layout for cost elements/active screen, enter the planning layout and description.


Planning layout

Y1-401-1

Text BP order planning

3. Choose Create.

4. Create the layout with following values:

Element definition:

Name Attr. Key figure

Flag for entering sets

Var. on/off (from)

From Var. on/off (to)

To

Cost element

set Set KAGRU Not set

© SAP AG of 84


Name Attr. Key figure

Flag for entering sets

Var. on/off (from)

From Var. on/off (to)

To

TtlPCost CO

Total Plan Costs in CO Area Currency





TtlPCons. Total Plan Consumption





Quantity Record Quantity


Text field Text existis


with


Short Medium Long

Cost element Cost element Cost element

TtlPCost CO Ttl Plan Costs COArC Total Plan Costs in CO Area Currency

TtlPCons. Ttl Plan Consumption Total Plan Consumption





To




Order set set AUFGR Not set


1 Version

2 Period

3 Fiscal Year

4 Order

© SAP AG of 84


Variables:

Name Type Characteristic

AUFGR Characteristic value Order

GJAHR Characteristic value Fiscal Year

KAGRU Characteristic value Cost Element

PERIA Characteristic value Period

PERIB Characteristic value Period

VERSN Characteristic value Version

4.2.5 Maintaining User-Defined Planner Profiles

UseIn a planner profile, you specify per planning area which planning layout is to be used and also with which default values.


IMG Menu Controlling Internal Orders Planning Manual Planning Maintain User-Defined Planner Profiles Maintain User-Defined Planner Profiles


2. On the Change View “Planner profiles”: Overview screen, choose New Entries. 3. On the New Entries: Overview of Added Entries screen, make the following entries:

Profile Description Auth. group

YBALL_01 BP planning with Excel (reduced)

YBALL_02 BP Planning: All Planning Areas

4. Choose Save.

5. On the Change View “Planner profiles”: Overview screen, select the profile and choose General Controlling.

6. On the Change View “General Controlling”: Overview screen, choose New Entries.

7. On the New Entries: Overview of Added Entries screen, make the following entries for the profile:

Planning Profile YBALL_01

Planning Area Table Name

CuDK QIDK

Cost ctrs: Cost element/activity inputs 1P1 2 2

Cost centers: Activities/prices 1P2 2 2

CCtr: Statistical key figures 1P3 2 2

Orders: Cost element/activity inputs 1P4 2 2

© SAP AG of 84


Planning Profile YBALL_02

Planning Area Table Name

CuDK QIDK

Cost ctrs: Cost element/activity inputs 1P1 2 2

Cost centers: Activities/prices 1P2 2 2

CCtr: Statistical key figures 1P3 2 2

Orders: Cost element/activity inputs 1P4 2 2

Ord: Statistical key figures 1P6 2 2

WBS elements: Cost element/acty inputs 1P7 2 2

WBS elements: Statistical key figures 1P9 2 2

Networks: Statistical key figures 1PC 2 2

Business processes: Activity inputs 1PD 2 2

Business processes: Quantities/prices 1PE 2 2

Business processes: Stat. key figures 1PF 2 2

Cost objects: Cost element/acty inputs 1PG 2 2

Cost objects: Statistical key figures 1PI 2 2

RE: Cost elements, activity allocations 1PJ 2 2

RE:Stat. key figures 1PL 2 2

CCtr: Manual actual prices 1PN 2 2

Business process: Manual actual prices 1PQ 2 2

8. Choose Save.

9. On the Change View “General Controlling”: Overview screen select the layout and select Layouts for Controlling.

10. On the Change View “Layouts for Controlling”: Overview screen, choose New Entries.


Planing profile YBALL_01

Planning Area Table Itm Layout Defit Overw.

Integr.

File description

Cost ctrs: Cost element/activity inputs

1P1 1Y1-101

set set set 01_1P1_YBALL_01_001Y1-101


1P1 1Y1-101-A

Cost centers: Activities/prices

1P2 1Y1-202-1

set set


1P2 1Y1-202-2

set set

CCtr: Statistical key figures

1P3 1Y1-301-1

set set


1P3 1Y1-301-2

set set

© SAP AG of 84


Orders: Cost element/activity inputs

1P4 1Y1-401-1

set set

Planing profile YBALL_02

Planning Area Table Itm Layout Defit Overw.

Integr.

File description


1P1 1Y1-101-1

set set


1P2 11-201


1P2 11-204


1P2 11-201C


1P3 11-301

CCtr: Statistical key figures 1P3

11-302

CCtr: Statistical key figures 1P3

11-303C

Orders: Cost element/activity inputs 1P4

11-401


11-402


11-402P


11-404

Ord: Statistical key figures 1P6

11-601

Ord: Statistical key figures 1P6

11-603C

WBS elements: Cost element/acty inputs 1P7

11-701


11-702


11-702P


11-703


11-704

WBS elements: Statistical key figures 1P9

11-901

WBS elements: Statistical key figures 1P9

11-903C

© SAP AG of 84


Networks: Statistical key figures 1PC

11-C01


11-C02


11-C03C

Business processes: Activity inputs 1PD

11-D01


11-D02


11-D02P

Business processes: Quantities/prices 1PE

11-E01

Business processes: Quantities/prices 1PE

11-E02

Business processes: Stat. key figures 1PF

11-F01

Business processes: Stat. key figures 1PF

11-F03C

Cost objects: Cost element/acty inputs 1PG

11-G01


11-G02


11-G02P

Cost objects: Statistical key figures 1PI

11-I01

Cost objects: Statistical key figures 1PI

11-I03C

RE: Cost elements 1PJ 1 1-J01-1












RE:Stat. key figures 1PL 1 1-L01-1

© SAP AG of 84







CCtr: Manual actual prices 1PN

11-N01

Business process: Manual actual prices 1PQ

11-Q01

12. Choose Save.

13. On the Change View “Layouts for Controlling”: Overview screen select the layout and choose Default Parameters.

14. On the Cost Element/Activity Input Planning: Init.Screen Pre-Parameteriz, screen make the following entries for profile:

Planning Layout YBALL_01

Planning Area Table Ver-sion

Period from

Period to

Fiscal year

Cost center

CElem Activity Type

Cost ctrs: Cost element/activity inputs 1P1

001 1 12 <current year>

* * n.a.

Cost centers: Activities/prices 1P2

001 1 12 <current year>

* group = 100_CE

*

15. Choose Save.

16. Save your entries and quit the transaction.

5 Basic Master DataUseMaster data is imported using application transactions or eCATTs (extended Computer Aided Test Tools). Because some of the master data is required for configuration, a description of the data used appears below.

PrerequisitesIf a dialog box Set Controlling Area appears, enter the following data:

Field Name User actions and values


© SAP AG of 84


5.1 Cost Elements and Groups5.1.1 Primary Cost Elements5.1.1.1 Deleting Unneeded Default Settings for Primary

Cost Elements

UseCost elements are created with batch input sessions. SAP standard delivers some examples for creation of the batch input sessions which are not used for SAP Best Practices. These examples have to be deleted so that the correct batch input sessions can be created.


IMG Menu Controlling Cost Element Accounting Master Data Cost Elements Automatic Creation of Primary and Secondary Cost Elements Make Default Settings

Transaction Code OKB2

2. On the Determine Work Area: Entry screen provide chart of accounts YIKR and choose Enter.

3. On the Change View “Automatic Generation of Cost Elements: Default Setting”: screen, choose Select All (F7).

4. Choose Delete (Shift + F2) and save your entries.

ResultThe default settings are deleted. The screen is empty.

5.1.1.2 Making Default Settings for Primary Cost Elements - Costs

UseThe ranges of cost elements to be created are defined.

PrerequisitesThe respective P&L accounts must have been created in FI. This has been done during installation of layer 0.


IMG Menu Controlling Cost Element Accounting Master Data Cost Elements Automatic Creation of Primary and Secondary Cost Elements Make Default Settings


2. On the Determine Work Area: Entry screen provide chart of accounts YIKR and choose Enter.

© SAP AG of 84


3. On the Change View “Automatic Generation of Cost Elements: Default Setting” screen, choose New Entries (F5).


Acct from Account to CElem cat.516000 516000 01

518000 518000 01

519000 519000 01

521000 521000 01

522000 522050 01

523000 523000 22

524050 524310 01

525000 530000 01

530100 530100 22

540000 540100 01

547004 547301 01

574100 574110 01

574130 574130 01

574135 574135 01

574170 574170 01

574250 574900 01

600000 620300 01

600100 610000 01

610500 610500 01

614000 620300 01

621100 621100 03

621200 622100 01

622200 622200 03

626000 630300 01

631000 631000 03

632100 649000 01

660000 660000 03

660500 675000 01

676000 694110 01

694130 694130 01

694135 694135 01

694160 694900 01

695100 695350 01

696010 697200 01

© SAP AG of 84


Acct from Account to CElem cat.702000 710200 01

920100 920500 01


5.1.1.3 Creating Primary Cost Elements: Create Batch Input Session


IMG Menu Controlling Cost Element Accounting Master Data Cost Elements Automatic Creation of Primary and Secondary Cost Elements Create Batch Input Session

Transaction Code Okb3

2. On the Create Batch Input Session to Create Cost Elements screen, make the following entries:Field name Description User actions and values Comment

Controlling Area 1000Valid from Valid from date 1.1. from previous year Maintain previous

year so that postings concerning previous year can be made.

Valid to Valid to date 31.12.9999Session Name <User-ID>Batch input user <User-ID>

3. Choose Execute.

5.1.1.4 Creating Primary Cost Elements: Execute Batch Input Session


IMG Menu Controlling Cost Element Accounting Master Data Cost Elements Automatic Creation of Primary and Secondary Cost Elements Execute Batch Input Session

Transaction Code SM35

2. On the Batch Input: Session Overview screen select session <User-ID> and process the session.

ResultYou have created the primary cost elements in Controlling Area 1000.

© SAP AG of 84


5.1.2 Creating Secondary Cost Elements

UseSecondary cost elements are controlling-specific and have no counter part in FI. They are used to describe the consumption of resources provided or produced by the company itself. They enable the controller to assign to a cost object the real amount of resource consumption caused by it.


SAP Menu Accounting Controlling Cost Center Accounting Master Data Cost Element Individual Processing Create Secondary

Transaction Code KA06

2. On the Create Cost Element: Initial Screen, provide the necessary data and choose Master Data.

3. On the Create Cost Element: Basic Screen, provide the necessary data.

Cost element

Valid from Valid to Name Description CElem categ.

Unit meas.

921019 01.01.2006 31.12.9999 Settl. Sales Order Settl. Sales Order 21

921050 01.01.2006 31.12.9999 SettlServRevSettlement Service Revenue 21

921055 01.01.2006 31.12.9999 SettlServCostSettlement Service Costs 21

943080 01.01.2006 31.12.9999 Consulting Consulting 43 H943110 01.01.2006 31.12.9999 Pers hrs Personnel hours 43 H

942010 01.01.2006 31.12.9999 Build&MaintBuildings & Maintenance 42

942200 01.01.2006 31.12.9999 COPA Assessment

COPA Assessment 42


ResultYou have created the secondary cost elements in Controlling Area 1000.

5.1.3 Text Maintenance Cost Elements Costs

UseTexts are to be maintained in local language. For this it is necessary to logon with this language.

Procedure1. Logon to the client in the required language (e.g. in German).

The following steps are described in English. If you logon on in another language the texts on the screen are selected in this language. Make sure that the following steps can be executed in this language.

© SAP AG of 84


2. Access the activity using the following navigation options:

SAP Menu Accounting Controlling Cost Center Accounting Master Data Cost Element Individual Processing Change

Transaction Code KA02

3. On the Change Cost Element: Initial Screen, provide the necessary data and choose Master Data.

4. On the Create Cost Element: Basic Screen, choose tab Basic data and provide the necessary data.

Cost element Name Description

<cost element><name in local language> <description in local language>

Further information about SAP Best Practices accounts and cost elements can be found in the overview of the chart of accounts attached to building block 102 (External Financial Accounting Basics) and the overview of CO master data attached to this building block 103.


5.1.4 Creating Groups: Cost Elements

UseCost element groups enable the controller to address cost elements in groups by providing the group name instead of single cost element names, such as in customizing or reporting.

5.1.4.1 Cost Element Groups: Header and Text

UseCost element groups are created and texts are maintained.


SAP Menu Accounting Controlling Cost Element Accounting Master Data Cost Element Group Create

Transaction Code KAH1

2. On the Create Cost Element Group: Initial Screen, enter the cost element group and choose Enter.

3. On the Create Cost Element Group: Structure screen, enter the necessary data, and choose Save.

4. Make the following sets of entries:

Cost element group Description

YB_ALL BP all cost elements

YB1000_CE Cost elements summary Best Practices

© SAP AG of 84


Cost element group Description

10_CE Costs Best Practices

20_CE Rev. / Sales Ded. (Type 11,12)

30_CE Non operating costs

90_CE Statistical Accounts

100_CE Primary costs

200_CE Secondary costs

1100_CE_CE Personnel expenses

1200_CE Production costs materials

1300_CE Utility costs

1400_CE Subcontracting/Third party

1500_CE Changes inventories

1600_CE Purchasing/Inventory differences

1700_CE Administration

1800_CE Buildings and Maintenance

1900_CE Travel costs

2000_CE Taxes

2100_CE Revenues and Sales Deductions (Type 01)

3000_CE Other income/expense

4100_CE Order Settlement

4110_CE Order Settlement Service / Development

4200_CE Result analysis

4300_CE Overhead rate

4400_CE Assessments

4500_CE Activity allocation

5100_CE Revenues (Type 11)

5200_CE Sales deductions (type 12)

6100_CE Non operating revenues

6200_CE Non operating expenses

6300_CE Corporate Taxes

9100_CE Asset Accounting Accounts (category 90)

YBMF_001 Personal related costs

YBMF_002 Raw-/service material consumption costs

YBMF_003 Other Costs

YBMF_004 Other Secondary Costs

ResultYou have created the cost element groups.

© SAP AG of 84


5.1.4.2 Cost Element Groups: Values (Cost Elements)

UseThe purpose of this activity is to assign all cost elements to one of the cost element groups.


SAP Menu Accounting Controlling Cost Center Accounting Master Data Cost Element Group Change


2. On the Change Cost Element Group: Initial Screen, enter the cost element group and choose Hierarchy.

3. On the Change Cost Element Group: Structure screen, choose Insert Cost Element.

4. Enter the minimum and the maximum value of cost element range to be assigned.

5. Choose Save.


Cost Element Group From Value To Value

1100_CE 620100 620100

1100_CE 620200 620200

1100_CE 620300 620300

1100_CE 621100 621100

1100_CE 621200 621200

1100_CE 622100 622100

1100_CE 622200 622200

1100_CE 626000 626000

1100_CE 629000 629000

1100_CE 630000 630000

1100_CE 630300 630300

1100_CE 631000 631000

1100_CE 632100 632100

1100_CE 636000 636000

1100_CE 639000 639000

1100_CE 640000 640000

1100_CE 641000 641000

1100_CE 642000 642000

1100_CE 645000 645000

1100_CE 648000 648000

1100_CE 649000 649000

© SAP AG of 84



1100_CE 660000 660000

1100_CE 660500 660500

1100_CE 661000 661000

1100_CE 662000 662000

1100_CE 663000 663000

1100_CE 664000 664000

1100_CE 665000 665000

1100_CE 666000 666000

1100_CE 667000 667000

1100_CE 668000 668000

1100_CE 669000 669000

1200_CE 600000 600000

1200_CE 600010 600010

1200_CE 600100 600100

1200_CE 602000 602000

1200_CE 603000 603000

1200_CE 604000 604000

1200_CE 604500 604500

1200_CE 606000 606000

1200_CE 608000 608000

1200_CE 608100 608100

1200_CE 608110 608110

1200_CE 609000 609000

1200_CE 609010 609010

1200_CE 609020 609020

1200_CE 609050 609050

1300_CE 605010 605010

1300_CE 605020 605020

1300_CE 605030 605030

1400_CE 610000 610000

1400_CE 610500 610500

1400_CE 614000 614000

1400_CE 615000 615000

1500_CE 521000 521000

1500_CE 522000 522000

© SAP AG of 84



1500_CE 522050 522050

1500_CE 523000 523000

1500_CE 524050 524050

1500_CE 524055 524055

1500_CE 524100 524100

1500_CE 524200 524200

1500_CE 524310 524310

1500_CE 525000 525000

1500_CE 526000 526000

1600_CE 574100 574100

1600_CE 574110 574110

1600_CE 574130 574130

1600_CE 574170 574170

1600_CE 574250 574250

1600_CE 574300 574300

1600_CE 574400 574400

1600_CE 574450 574450

1600_CE 574500 574500

1600_CE 574600 574600

1600_CE 574700 574700

1600_CE 574800 574800

1600_CE 574900 574900

1600_CE 618000 618000

1600_CE 618050 618050

1600_CE 675000 675000

1600_CE 694100 694100

1600_CE 694110 694110

1600_CE 694130 694130

1600_CE 694135 694135

1600_CE 694160 694160

1600_CE 694170 694170

1600_CE 694200 694200

1600_CE 694300 694300

1600_CE 694400 694400

1600_CE 694450 694450

1600_CE 694500 694500

© SAP AG of 84



1600_CE 694550 694550

1600_CE 694600 694600

1600_CE 694700 694700

1600_CE 694800 694800

1600_CE 694900 694900

1700_CE 680000 680000

1700_CE 681000 681000

1700_CE 682000 682000

1700_CE 682100 682100

1700_CE 682200 682200

1700_CE 682210 682210

1700_CE 683000 683000

1700_CE 684000 684000

1700_CE 687000 687000

1700_CE 687500 687500

1700_CE 688000 688000

1700_CE 689000 689000

1700_CE 690000 690000

1700_CE 691000 691000

1700_CE 692000 692000

1700_CE 693000 693000

1800_CE 544000 544000

1800_CE 545000 545000

1800_CE 547000 547000

1800_CE 547004 547004

1800_CE 547009 547009

1800_CE 547300 547300

1800_CE 547301 547301

1800_CE 616000 616000

1800_CE 616100 616100

1800_CE 616200 616200

1800_CE 616300 616300

1800_CE 617000 617000

1800_CE 696010 696010

1800_CE 697000 697000

1800_CE 697009 697009

© SAP AG of 84



1800_CE 697100 697100

1800_CE 697200 697200

1800_CE 710100 710100

1800_CE 710200 710200

1800_CE 920100 920100

1800_CE 920150 920150

1800_CE 920500 920500

1900_CE 685100 685100

1900_CE 685150 685150

1900_CE 685200 685200

1900_CE 685400 685400

1900_CE 685900 685900

1900_CE 685950 685950

1900_CE 686000 686000

2000_CE 702000 702000

2000_CE 703000 703000

2000_CE 707000 707000

2000_CE 708000 708000

2000_CE 709000 709000

2100_CE 516000 516000

2100_CE 518000 518000

2100_CE 519000 519000

3000_CE 530000 530000

3000_CE 530100 530100

3000_CE 540000 540000

3000_CE 540100 540100

3000_CE 617100 617100

3000_CE 670000 670000

3000_CE 671000 671000

3000_CE 672000 672000

3000_CE 676000 676000

3000_CE 676100 676100

3000_CE 677000 677000

3000_CE 695100 695100

3000_CE 695200 695200

3000_CE 695300 695300

© SAP AG of 84



3000_CE 695350 695350

3000_CE 920200 920200

3000_CE 920300 920300

3000_CE 920400 920400

4110_CE 921050 921050

4110_CE 921055 921055

4400_CE 942010 942010

4400_CE 942200 942200

4500_CE 943080 943080

4500_CE 943110 943110

ResultYou have assigned all cost elements to a cost element group.

5.1.4.3 Cost Element Groups: Lower Level Sets (Cost Element Groups)

UseThe purpose of this activity is to create all remaining cost element groups. The groups are automatically assigned to the cost element hierarchy.




2. On the Change Cost Element Group: Initial screen, provide the upper level node of the cost element hierarchy (father node) and choose Hierarchy.

3. On the Change Cost Element Group: Structure screen, select the cost element group, and choose Lower Level.

4. Enter the key and the description for the lower level cost element group, and choose Save.


Cost Element GroupUpper Level

Cost Element GroupLower Level

YB1000_CE 10_CE

YB1000_CE 20_CE

YB1000_CE 30_CE

YB1000_CE 90_CE

100_CE 1100_CE

© SAP AG of 84




100_CE 1200_CE

100_CE 1300_CE

100_CE 1400_CE

100_CE 1500_CE

100_CE 1600_CE

100_CE 1700_CE

100_CE 1800_CE

100_CE 1900_CE

100_CE 2000_CE

100_CE 2100_CE

100_CE 3000_CE

10_CE 100_CE

10_CE 200_CE

200_CE 4100_CE

200_CE 4110_CE

200_CE 4200_CE

200_CE 4300_CE

200_CE 4400_CE

200_CE 4500_CE

20_CE 5100_CE

20_CE 5200_CE

30_CE 6100_CE

30_CE 6200_CE

30_CE 6300_CE

90_CE 9100_CE

YBMF_001 1100_CE

YBMF_002 1200_CE

YBMF_002 1300_CE

YBMF_002 1400_CE

YBMF_002 1500_CE

YBMF_002 1600_CE

YBMF_003 1700_CE

YBMF_003 1800_CE

YBMF_003 1900_CE

YBMF_003 2000_CE

YBMF_003 3000_CE

© SAP AG of 84




YBMF_004 4100_CE

YBMF_004 4300_CE

YBMF_004 4400_CE

YBMF_004 4500_CE

ResultYou have created cost element groups and composed with them a cost element hierarchy.

5.1.4.4 Assigning All Cost Elements to Cost element Group

UseThe purpose of this activity is to create cost element group which contains all cost elements. This group is used in the case if a selection of all cost elements is needed.




2. On the Change Cost Element Group: Initial Screen, enter the cost element group BP_ALL, and choose Hierarchy.

3. On the Change Cost Element Group: Structure screen, chooseEdit Cost Element Insert “All Values” in the menu.


ResultAll cost elements are assigned to one cost element group.

5.1.5 Selection Variants (Cost Elements)

UseThe selection variants for program RKKOASEL (select Cost Elements) are created. This program is used for Cost Element reporting.


IMG Menu Controlling Cost Center Accounting Information System Define Selection Variants – Define Selection Variants for Cost Elements

Transaction Code KM7V

© SAP AG of 84


2. On the ABAP Variants: Initial Screen, enter the variant.

3. Select Values and choose Create.

4. On the Maintain Variant: Report RKKOASEL, Variant screen, make the following entries and save:


Variant YBMF001

Subobject: Values

Cost Centers From 521000 (all Cost Elements)

To 999999

Subobject: Attributes

Meaning Cost Elements

5.2 Cost Centers and Groups5.2.1 Creating Standard Hierarchy: Cost Centers




2. On the Change View: “Basic Data” Overview screen, double-click controlling area 1000.

3. On the Change View: “Basic Data” Details screen, make the following entries:



CCtr Std. Hierarchy Standard Hierarchy for Cost Centers

0001

Select change See buttom at the right of the field CCtr. Std. Hierarchy

1. On the Standard Hierarchy Cost Center Group Structure screen, enter the text Standard Hierachy Best Practices.

2. Choose Save.

3. Leave the transaction.

ResultYou have adapted the cost center standard hierarchy.

© SAP AG of 84


5.2.2 Creating Cost Centers

UseA cost center is the smallest responsibility area in an enterprise for which costs are planned and accrual of costs is kept track of separately.

PrerequisitesCost center categories must be defined. The cost center standard hierarchy must be created.


SAP Menu Accounting Controlling Cost Center Accounting Master Data Cost Center Individual Processing Create

Transaction Code KS01

2. On the Create Cost Center: Initial Screen, enter the necessary data and choose Master Data.

3. On the Create Cost Center: Basic Screen, enter the necessary data and save.

Make the following sets of entries:

All Cost Centers are valid from 01.01.2006 to 31.12.9999.

Cost Center Name Description

PersonResponsible CC- Cat. Hier. Area Comp Code

1101Financials & Admin

Financials and Administration SAP W

0001 1000

1201Purch & Stores 1

Purchasing & Stores - 1 SAP G

0001

1000

1202Purch & Stores 2

Purchasing & Stores - 2 SAP G

0001

1000

1601 Marketing Marketing SAP 9000

11000

1602 Sales Sales SAP V000

11000

1701Plant & Maintenance Plant & Maintenance SAP H

0001

1000

1750Build. & Maintenance

Buildings and Maintenace SAP H

0001

1000

1801Other Inc.&Expense

Other Income & Expenses SAP W

0001

1000

1901Customer Service Customer Service SAP V

0001

1000

ResultYou have created cost centers.

© SAP AG of 84


5.2.3 Creating Alternative Groups: Cost CentersCost center groups enable the controller to address cost centers by providing the group name instead of single cost center names, for example, in Customizing or reporting. In reporting, this allows an analysis of controlling key figures on an aggregate level.

5.2.3.1 Cost Center Groups: Header and Texts

UseCost center groups are created and texts are maintained.


SAP Menu Accounting Controlling Cost Center Accounting Master Data Cost Center Group Create

Transaction Code KSH1

2. On the Create Cost Center Group: Initial Screen, provide Cost Center Group and choose Enter.

3. On the Create Cost Center Group: Structure screen, enter the description in the field which is ready for input (Description) and choose Save.

4. Repeat this step for the following entries:

Cost Center Group Description

1000 Germany

110 Shared Services

120 Stores

130 Operations

140 Quality Management

150 Research and Development

160 Marketing

170 Sales

180 Other Income & Expense

190 Services and consulting

ResultYou have created the cost center groups.

5.2.3.2 Cost Center Groups: Values (Cost Centers)

UseThe purpose of this activity is to assign cost centers to the alternative cost center groups.


© SAP AG of 84


1. Access the activity using the following navigation options:

SAP Menu Accounting Controlling Cost Center Accounting Master Data Cost Center Group Change


2. On the Change Cost Center Group: Initial Screen, provide cost center group and choose Hierarchy.

3. On the Change Cost Center Group: Structure, choose Insert Cost Center.

4. Provide the minimum and maximum values of the cost center range to be assigned


Cost CenterGroup

From Value To Value

110 1101 1101

110 1701 1701

110 1750 1750

120 1201 1201

120 1202 1202

160 1601 1601

170 1602 1602

180 1801 1801

190 1901 1901

5. Choose Save.

ResultYou have assigned cost centers to the alternative cost center groups.

5.2.3.3 Cost Center Groups: Lower Level Sets (Cost Center Groups)

UseThe purpose of this activity is to assign the cost center groups one to another to build up an alternative cost center hierarchy.


SAP Menu Accounting Controlling Cost Center Accounting Master Data Cost Center Group Change


2. On the Change Cost Center Group: Initial Screen, enter the upper level node of the cost center hierarchy (father node), and choose Hierarchy.

3. On the Change Cost Center Group: Structure screen, choose Lower Level.

4. Enter the key of the lower level cost center group, and choose Save.

© SAP AG of 84


5. Make the following entries:

Group Upper level Group Lower level

1000 110

1000 120

1000 130

1000 140

1000 150

1000 160

1000 170

1000 180

1000 190

ResultYou have created the alternative cost center hierarchy.

5.2.4 Selection Variants (Cost Center)

UseThe selection variants for program RKKSTSEL (select Cost Center) are created. This program is used for cost center reporting.


IMG Menu Controlling Cost Center Accounting Information System Define Selection Variants – Define Selection Variants for Cost Centers

Transaction Code KM7V

2. On the ABAP Variants: Initial Screen, enter the variant.

3. Select Values and choose Create.

4. On the Maintain Variant: Report RKKSTSEL, Variant Screen, make the following entries and save:


Variant YBMF001

Subobject: Values

Cost Centers From 1000 (all Cost Centers)

To 9999

Subobject: Attributes

Meaning Cost Centers

© SAP AG of 84


5.3 Creating Statistical Key Figures

UseStatistical key figures are created to show period end closing-related scenarios in cost center accounting.


SAP Menu Accounting Controlling Cost Center Accounting Master Data Statistical Key Figures Individual Processing Create

Transaction Code KK01

2. On the Create Statistical Key Figure: Initial Screen, enter the necessary data and choose Master Data.

3. On the Create Statistical Key Figure: Basic Screen, enter the necessary data and save.


Statistical Key Figure

Name Stat. key fig. UnM

Key Fig Category

1001 Number of employees PC Fixed Value

1002 Area in square metres M3 Fixed Value

The Name is the name of statistical base; the Stat. key. Fig. UnM is the unit for the statistical key figure; the Key Fig Category determines whether the value of the key figure should be fixed for each month or summarized to a total value.

ResultYou have created statistical key figures.

5.4 Creating Activity Types

UseActivity types are used for cost center allocations and other logistic scenarios (e.g. production).

PrerequisitesAllocation cost elements (cost element category ‘43’) must have been defined.


SAP Menu Accounting Controlling Cost Center Accounting Master Data Activity Type Individual Processing Create

Transaction Code KL01

© SAP AG of 84


2. On the Create Activity Type: Initial Screen, enter the necessary data and choose Master Data.

3. On the Create Activity Type: Basic Screen, enter the necessary data and save.


All activity types are valid from 01.01.2006 to 31.12.9999.

Activity Type Name Description Activity

UnitCC Categories

ATyp Category

AllocationCost Element

PriceIndicator

8Consulting Consulting H * 1 943080 1


CCtr categories are the Valid Cost Center Categories, A Type Category refers to the Activity Type Category and the Price Indicator is the Price Indicator Calculate Allocation Price.

ResultYou have created activity types.

5.5 Creating Internal Order

UseInternal orders are created for use in the CO area.Internal order for accrual calculation

Prerequisites Order type Y9A0


SAP Menu Accounting Controlling Internal Orders Master Data Special Functions Order Create

Transaction Code KO01

2. On the Create Internal Order: Initial Screen, enter the order type Y9A0 and choose Master Data.

3. On the Create Internal Order: Master Data screen, choose the Assignments tab page and enter the necessary data.

Order Description Company Code

Object Class

© SAP AG of 84


9A0000000001 Accrual order 1000 Overhead

4. Choose save.

ResultYou have created the internal orders.

6 Configuration with Use of CO Master Data6.1 Actual Postings 6.1.1 Editing Automatic Account Assignment - Defining

Account Assignment

UseWhen you create accounting postings, the system proposes a corresponding cost accounting-relevant object if a default account assignment is configured for the account involved.You could use, for example, the default account assignment for the following business transactions:

Transferring price differences posted in Purchasing as the result of different prices during invoice receipt

Revaluating material stocks Transferring inventory differences

If you use the Logistics components, it makes sense to use the default account assignment for those cost elements that are automatically posted to from the Logistics modules (logistical income statement accounts).


IMG Menu Controlling Cost Center Accounting Actual Postings Manual Actual Postings Edit Automatic Account Assignment


2. On the Change View “Default account assignment”: Overview screen, choose New Entries.


CoCdCompany Code

Cost Elem.Cost Element

Cost Ctr Cost Center

Acct. assignment detail

1000 516000 1801

1000 518000 1801

1000 519000 1801

1000 524055 1

1000 547300 1750

1000 574100 1

© SAP AG of 84


CoCdCompany Code



Acct. assignment detail

1000 574110 1

1000 574130 1

1000 574150 1

1000 574170 1

1000 574200 1

1000 574250 1

1000 574300 1201

1000 574400 1

1000 574450 1

1000 574500 1

1000 574700 1

1000 574800 1

1000 600100 1

1000 696010 1750

1000 610000 1

1000 614000 1

1000 618000 1

1000 675000 1

1000 694100 1

1000 694160 1201

1000 694130 1

1000 694200 1

1000 694300 1201

1000 694400 1

1000 694450 1

1000 694500 1

1000 694700 1

1000 694800 1

1000 697000 1750

1000 697200 1750

4. Save your settings.

ResultYou have defined automatic account assignment for reasonable accounts.

© SAP AG of 84


6.1.2 Editing Automatic Account Assignment- Details per valuation area

UseIf valuation area is mandatory is set in previous step, cost centers are to be assigned on valuation area level.


IMG Menu Controlling Cost Center Accounting Actual Postings Manual Actual Postings Edit Automatic Account Assignment


2. On the Change View “Default account assignment”: Overview screen, select the cost element and choose Detail per business area/valuation area.

3. On the Change View: “Detail per business area/valuation area”: Overview screen, select New Entries.

4. Make the following entries and save:

CoCdCompany Code


ValA Valuation Area


1000 524055 1000 1201

1000 524055 1100 1202

1000 574100 1000 1201

1000 574100 1100 1202

1000 574110 1000 1201

1000 574110 1100 1202

1000 574130 1000 1201

1000 574130 1100 1202

1000 574150 1000 1201

1000 574150 1100 1202

1000 574170 1000 1201

1000 574170 1100 1202

1000 574200 1000 1201

1000 574200 1100 1202

1000 574250 1000 1201

1000 574250 1100 1202

1000 574400 1000 1201

1000 574400 1100 1202

1000 574450 1000 1201

1000 574450 1100 1202

1000 574500 1000 1201

© SAP AG of 84


CoCdCompany Code


ValA Valuation Area


1000 574500 1100 1202

1000 574700 1000 1201

1000 574700 1100 1202

1000 574800 1000 1201

1000 574800 1100 1202

1000 600100 1000 1201

1000 600100 1100 1202

1000 610000 1000 1201

1000 610000 1100 1202

1000 614000 1000 1201

1000 614000 1100 1202

1000 618000 1000 1201

1000 618000 1100 1202

1000 675000 1000 1201

1000 675000 1100 1202

1000 694100 1000 1201

1000 694100 1100 1202

1000 694130 1000 1201

1000 694130 1100 1202

1000 694135 1000 1201

1000 694135 1100 1202

1000 694200 1000 1201

1000 694200 1100 1202

1000 694400 1000 1201

1000 694400 1100 1202

1000 694450 1000 1201

1000 694450 1100 1202

1000 694500 1000 1201

1000 694500 1100 1202

1000 694700 1000 1201

1000 694700 1100 1202

1000 694800 1000 1201

1000 694800 1100 1202

1000 694900 1000 1201

1000 694900 1100 1202

5. Save your settings.

© SAP AG of 84


6.2 Accrual Calculation6.2.1 Maintaining Overhead Structure for Accrual

Calculation (Actual and Plan)

UseThere are costs that occur only once a year, although they are incurred throughout all periods of a year. Accrual calculation provides for an even distribution of such costs over all periods.You must define accrual parameters. These parameters are usually identical for the plan accrual and the actual accrual.You define an overhead percentage rate for accruing the additional employee benefit costs. Reference cost elements are the costs for wages and salaries. The accrued costs are credited to an order with category Y9A0 (Internal orders: Accrual).

PrerequisitesCost elements used for accrual by surcharge:

Cost Element Description Cost Element Category

Valid from To

621100 VACATION BONUS 3 01.01.2006 31.12.9999

622200 YEARLY BONUS 3 01.01.2006 31.12.9999

631000 SALARIES (HOLIDAY AN 3 01.01.2006 31.12.9999

660000 OTHER PERSONNEL COST 3 01.01.2006 31.12.9999

IMG Menu Controlling Cost Center Accounting Planning Planning Aids Accrual Calculation Percentage Method Maintain Overhead Structure

Transaction Code KSAZ


Overhead Structure

YBL

Description Sum wages and salaries

Row Base O/H rate Description From To Credit

110 Y-B1 Wages

120 Y-B2 Salaries

190 Sum wages and salaries 110 120

210 Y-Z1 Vacation bonus paid 110 110 Y11

220 Y-Z2 Yearly bonus 190 190 Y12

230 Y-Z3 Misc. Personnel Costs 190 190 Y13

7. Now you have to define the details of the calculation base. Double-click the calculation base and make the following entries:

© SAP AG of 84


Base From Cost Element To Cost Element

Y-B1 620100 Direct labor costs 620300 Downtime wages

Y-B2 630000 Salaries 630300 Downtime salaries


9. Choose Goto Overhead rate, or double-click the selected O/H rate entry.

10. On the Maintain CO-OM Accrual Calculation: Overhead Struc. Detail screen, make the following entries:

CO Area O/H rate

Dependency Valid from

Valid to

Plan overhead

Act. Overhead*

1000 Y-Z1 Controlling area/overhead type

01. current year

12. current year + 15

3% 3%


01. current year


3% 3%


01. current year


3% 3%

The overhead rates have been selected at random and do not correspond to genuine requirements.Overhead rates cannot be transported and have to be maintained manually in Customizing.


12. Choose Goto Credit or double-click on the selected credit entry.

13. On the Maintain CO-OM Accrual Calculation: Credit – Detail screen, make the following entries:

ControllingArea

Company Code

Credit Description Valid to Cost Element

Order

1000 1000 Y11 Vacation bonus paid


621100 9A0000000001

1000 1000 Y12 Yearly bonus 12. current year + 15

622200 9A0000000001

1000 1000 Y13 Misc. Personnel Costs


660000 9A0000000001


© SAP AG of 84


ResultThe overhead structure has been defined.

6.2.2 Maintaining Overhead Structure - Base Determination

UseFor using plan and actual accrual calculation you have to assign the overhead structure to a controlling area.


IMG Menu Controlling Cost Center Accounting Actual Postings Period-End Closing Accrual Calculation Percentage Method Maintain Overhead Structure

Transaction Code KSAZ

2. Select the Overhead Structure YBL and choose Select Assignments (F5).

3. On the Maintain CO-OM Accrual Calculation: Overhead Struc. Overview screen, choose following.

4. Mark ‘Actual accrual’ .Continue

valid from 01.01. current year

valid to 31.12. current year+15

overhead structure : YBL

5. Save the entries.

6. Repeat steps 2 to 3 for Assignment Plan accrual

7. Mark ‘Plan accrual’ and Version 3. Continue

valid from 01.01. current year

valid to 31.12. current year+15

overhead structure : YBL

8. Save the entries.

ResultThe overhead structure is defined.

6.3 Assessment6.3.1 Defining Assessment Plan

UseAssessment is used to allocate primary and secondary costs. The original cost elements are combined and allocated to the receiver cost center in an assessment cost element.

The following cycles have been defined for the plan assessment:Cycle Segment Sender Tracing Factor Receiver

© SAP AG of 84


Y_P020Ass. shared facility (plan)

100buildings & maintenance cost

1750BUILD. & MAINTENANCE

Area in square metresStat.key figure 1002

Cost centergroup 1000

(1750 and 1801 set to factor 0%)

PrerequisitesAssessment cost elements (cost element type ‘42’) must be defined.

Cost Element Description

942010 Buildings & Maintenance

Procedure: Cycle Y_P020Carry out the following steps:1. Access the activity using the following navigation options:

IMG Menu Controlling Cost Center Accounting Planning Allocations Assessment Define Assessment

Transaction Code KSU7

2. On the Create Plan Assessment Cycle: Initial screen, make the following entries:


Cycle Y_P020

Start Date 01.01. current year Example

3. On the Create Plan Assessment Cycle: Header Data screen, enter the following data:



Cycle Y_P020

Start Date From 01.01. current year Example

Start Date To 31.12. 2099 Example

Text Ass. shared facility (plan)

Indicator: Iterative

Not Set

Object Currency Not set

Version Version 2

4. Choose Attach Segment.

5. On the Create Plan Assessment Cycle: Segment screen, under segment header data, make the following entries:

Segment Name Text

100 buildings & maintenance cost

6. On the Create Plan Assessment Cycle: Segment screen, choose the Segment header tab page and make the following entries:

Segment Assessment CEle

Sender rule Share % Plan value origin

© SAP AG of 84


100 942010 Posted amounts 100,00 set

Segment Receiver rule var.portion type

scale neg. tracing fact.

100 Variable portions Plan Stat key figures

No scaling

7. On the Create Plan Assessment Cycle: Segment screen, under the Senders/Receivers tab page, make the following entries:

Segment Sender Cost Center from

Sender Cost Element from

Receiver Cost Center group

100 1750 10_CE 1000

8. On the Create Plan Assessment Cycle: Segment screen, under the Sender Values tab page, make the following entries:

Segment Share % Plan value origin

Version From

100 100,00 Set 2

9. On the Create Plan Assessment: Segment screen, under the Receiver Tracing Factor tab page, make the following entries:

Segment Var.portion type Scale neg. tracing fact.

Stat. key figure from

100 Plan Stat Key Figures No scaling 1002

10. On the Create Plan Assessment Cycle: Segment screen, under the Receiver Weighting Factors tab page, make the following entries:

11. Make the following sets of entries for all segments (example data):

Cost Center FactorSegment 100

Other segments

1101 100

1201 100

1202 100

1301 100

1302 100

1401 100

1501 100

1601 100

1602 100

1701 100

1750 0

1801 0

1901 100

© SAP AG of 84



ResultYou have defined the plan assessment cycles Y_P020.

6.3.2 Defining Assessment Actual

UseAssessment is used to allocate primary and secondary costs. The original cost elements are combined and allocated to the receiver cost center in an assessment cost element..The following cycles have been defined for the plan assessment:Cycle Segment Sender Tracing Factor Receiver

Y_A020Ass. shared facility (actual)

100buildings & maintenance cost

1750BUILD. & MAINTENANCE

“Area in square metres” Stat.key figure 1002

Cost centergroup 1000(1750 and 1801 set to factor 0%)

PrerequisitesAssessment cost elements (cost element type ‘42’) must be defined.

Cost Element Description

942010 Buildings & Maintenance

Procedure: Cycle Y_A020Carry out the following steps:1. Access the activity using the following navigation options:

IMG Menu Controlling Cost Center Accounting Actual Postings Period-End Closing Assessment Maintain Assessment Create Actual Assessment

Transaction Code KSU1

2. On the Create Actual Assessment Cycle: Initial screen, make the following entries:


Cycle Y_A020

Start Date 01.01. current year Example

3. On the Create Actual Assessment Cycle: Header Data screen, enter the following data:



Cycle Y_A020

Start Date From 01.01. current year Example

Start Date To 31.12. 2099 Example

Text Ass. shared facility (actual)

© SAP AG of 84



Indicator: Iterative

Not Set

Object Currency Set

4. Choose Attach Segment.

5. On the Create Actual Assessment Cycle: Segment screen, under segment header data, make the following entries:

Segment Name Text

100 buildings & maintenance cost

6. On the Create Actual Assessment Cycle: Segment screen, under the Segment header tab page, make the following entries:

Segment Assessment CEle

Sender rule Share % Actual value origin

100 942010 Posted amounts 100,00 set

Segment Receiver rule var.portion type

scale neg. tracing fact.

100 Variable portions Actual Stat key figures

No scaling

7. On the Create Actual Assessment Cycle: Segment screen, under the Senders/Receivers tab page, make the following entries:

Segment Sender Cost Center from

Sender Cost Element from

Receiver Cost Center group

100 1750 10_CE 1000

8. On the Create Actual Assessment Cycle: Segment screen, under the Sender Values tab page, make the following entries:

Segment Share % Actual value origin

Version From

100 100,00 Set 0

9. On the Create Actual Assessment: Segment screen, under the Receiver Tracing Factor tab page, make the following entries:

Segment Var.portion type Scale neg. tracing fact.

Stat. key figure from

100 Actual Stat Key Figures No scaling 1002

10. On the Create Actual Assessment Cycle: Segment screen, under the Receiver Weighting Factors tab page, make the following entries:

Make the following sets of entries for all segments (example data):


Other segments

1101 100

© SAP AG of 84



Other segments

1201 100

1202 100

1301 100

1302 100

1401 100

1501 100

1601 100

1602 100

1701 100

1750 0

1801 0

1901 100


ResultYou have defined the plan assessment cycles Y_A020.

© SAP AG of 84

sap basic overhead cost controlling

Software