SAP ECC 6.0

DEMO OF RAW MATERIAL SALE - API

Domestic Sale From Factory Process Flow

Create Sales Order

VA01

Create Delivery

Document VL01N

Create Commercial

Invoice VF01

Create Excise

Invoice J1IIN

Updation of Excise

Register

Create Sales Order – Initial Screen – VA01

Sales Order Type for Domestic Sales transaction is ZROH

The sales area for Domestic Sales will beORGP/RM/ 00.

The Sales Organisation “ORGP” represents the API Sales Org.

The distribution channel “RM” represents the Domestic sale distribution channel.

The division “00” represents Cross Division.

Sales area represents the distribution channel that a sales organisation uses to sell the products of a division.

T-CODE VA01

Sales Order: Overview

Mandatory fields are

Sold-To-Party,

Ship-To-Party,

Material Code, Qty,

And Plant

Batch Number can be entered in

the sales order itself if the batch

number is known.Double click on the material to

enter the item level view to check

the item level details

CONDITION TAB AT ITEM LEVEL IN SALES

ORDER

The different pricing elements are represented

by the different condition types. Here the

different condition types are:

ZMAN – Basic Price

JMOD – Basic Excise duty

JECS – Education Cess

JA1X – Higher Education Cess

ZF01 – Freight

JIN6 – VAT payable

JI17 – CST payable

ZCOM – Commission

The “Condition Tab” view at the item level

displays the pricing details of the item

Here ZMAN is a manual condition which

needs to be filled manually with the agreed

selling price

CONDITION TAB AT ITEM LEVEL IN SALES

ORDER

SALES ORDER SAVED

The domestic sales order is saved

and Order Number generated

automatically by the system

CREATE OUTBOUND DELIVERY – VL01N

CREATION OF DELIVERY DOCUMENT – VL01N

In the initial Outbound Delivery

screen, the following details need

to be maintained:

1. Shipping Point

2. Selection Date

3. Order Reference Number

T-CODE VL01N

PICKING DETAILS TO BE ENTERED

Picking Tab needs to be clicked to

enter the picked quantity

PICKING DETAILS ENTERED AND POST

GOODS ISSUE EXECUTED

The Storage Location field and

the Picked Quantity field needs to

be filled. Batch Number needs to

also be entered in the event that it

has not entered in the Sales Order.

Post Goods Issue Tab needs to be

clicked once the details are filled

DELIVERY DOCUMENT SAVED

The Delivery Document is saved and

a reference number is generated by

the system automatically

DOCUMENT FLOW

T-Code VL02N

Enter the T-Code VL02N and click on

the Document Flow button

DOCUMENT FLOW – GOODS ISSUE DELIVERY

DOCUMENT SELECTION

Select the Goods Issue delivery

document and press the display

document button

GOODS ISSUE MATERIAL DOCUMENT

DETAILS

Click on the Accounting Document

button to check the accounting

entries

ACCOUNTING DOCUMENT ANALYSIS

In the subsequent window select the

Accounting document line and click

on the magnifying glass

ACCOUNTING DOCUMENT WITH THE GOODS

ISSUE ACCOUNTING ENTRIES

In the subsequent window the

accounting entries are displayed

which represents the accounting

impact of the goods issue

CREATION OF THE BILLING DOCUMENT –

VF01

Enter the T-Code VF01 to create the

billing document in the command field

BILLING DOCUMENT CREATION INITIAL

SCREEN

Enter the Delivery Document number

as Reference to create the billing

document

BILLING DOCUMENT - OVERVIEW

In the Initial Screen all the details are

prefilled, please check whether the

details like Payer, Billing Date,

Material, Qty to be billed, etc are

correctly populated in the initial

screen

Double Click on the item or the

magnifying glass at the left hand

bottom screen to check the item level

details

BILLING DOCUMENT – ITEM LEVEL

CONDITION TAB DETAILING PRICES

At the item level click on the

conditions tab and check whether the

prices copied herewith are correct

BILLING DOCUMENT - HEADER VIEW

If the billing date needs to be

changed, please click on the

magnifying glass near the Billing date

field. This will take you into the

“Header View”

BILLING DOCUMENT – HEADER VIEW –

CHANGE BILLING DATE

In the Header Tab , you can change

the date in the “Billing Date” Field.

BILLING DOCUMENT SAVED

If everything is proper in the Billing

Document , save the billing document

by pressing the “Save” Button

The Billing document number is auto

generated by the system on clicking

the save button.

CHANGE BILLING DOCUMENT

T-Code – VF02

Using the T-Code VF02 – we can

check the accounting impact of the

billing document generated

Select the Document Flow to check

the completeness of the preceding

sales documents

ACCOUNTING DOCUMENT

Select the Accounting document and

click on “Display Document” button

ACCOUNTING DOCUMENT DETAILS

The accounting entries are displayed

which reflect the impact of the billing

document creation

PRINT COMMERCIAL INVOICE

To take a printout of the commercial

invoice use the T-Code VF02 and

enter the billing document number

that needs to be printed in the billing

document field

PRINT COMMERCIAL INVOICE

Click on the Billing Document button

in the menu bar and click on the

“Issue Output To” button

PRINT COMMERCIAL INVOICE

Select the Output Type “ZD01” and

click on the “preview ” button for the

print preview

PRINT COMMERCIAL INVOICE

CREATION OF EXCISE INVOICE – J1IIN

Billing document number should be

entered in the the “Billing

Document” field. The actual

“Posting Date” needs to be entered.

T-CODE – J1IIN

EXCISE INVOICE OVERVIEW

The excise values auto

populate in the respective

excise fields. Check the

values.

Simulate Button helps

simulate the excise

invoice creation

The Utilization Button

allows to check the

balances available for

utilization prior to the

saving of the excise

invoice.

The excise

reference field

displays the Billing

number which was

referenced to create

this excise invoice

EXCISE INVOICE SAVED

Excise Invoice saved

and invoice number

auto generated

PRINT EXCISE INVOICE

Use the T-CODE

VF02 to print the

Excise Invoice. Enter

the Billing document

number and click on

the “Billing Document”

button

PRINT EXCISE INVOICE

Click on the “Issue

Output To”

PRINT EXCISE INVOICE

Select the Output

Type “ZI10” and then

click the “Print

Preview” button to

preview the excise

invoice or the “Print”

button to print the

excise invoice.

UPDATE RG23A REGISTER – J1I5

T-CODE for updating RG23A

register is “J1I5”

UPDATE RG23A REGISTER

For Updating the register the following

fields need to be maintained:

1. Company

2. Plant

3. Excise Group

4. Posting Date the transaction is

being run for

5. Classification

RG23A register should be first

updated for receipt of material from

manufacture or from other sources.

Hence the classification selected will

be “ROP or RMA”

Document

Post date

should be

selected

“RG23A”

should be

clicked

Once the fields are

filled then the

execute button

needs to be clicked

UPDATE RG23A REGISTER

In this current screen, the material

along with the batch and qty details are

mentioned as received from

Manufacture. This needs to be first

updated in the RG1 register as receipts.

The entry needs to be selected by

“ticking” the box and then “Simulate”

button should be clicked to simulate the

transaction.

UPDATE RG23A REGISTER

The colour “Green” on clicking the

simulation button indicates that the

entry can now be posted to the RG1

register

Click on the Posting Button once the

system has displayed the “Green

indicator”

UPDATE RG23A REGISTER

Once the posting is done the below

message is displayed the “Processing

is over for 1 record”

UPDATE RG23A REGISTER

Once the “Inward entry” is updated in

the RG23A register, the “Outbound

delivery” entry will also need to be

updated.

Again , the following fields need to be

maintained:

1. Company

2. Plant

3. Excise Group

4. Posting Date

5. Material

6. Batch (if known)

7. Classification – This will be IIM

8. Select “Document Post Date” and

“RG23A” register field

Click “Execute” once all the fields are

filled

UPDATE RG23A REGISTER

Once the “Execute” button is clicked the

appropriate entry is displayed which

now needs to be “Simulated” prior to

posting in the RG1 register

Select the entry and click on the

“Simulate Button”

UPDATE RG23A REGISTER

If the indicator is “green” then it means

that the entry can now be posted to the

RG1 register

Click on the “Posting” button once the

indicator is “green”

UPDATE RG23A REGISTER

The outbound delivery entry has also

been posted to the RG1 register

Flow in FI to continue

FI Flow

View Customer

Ledger

FBL5N

Post Incoming

Payment

F-28

View Customer

Ledger

FBL5N

View Customer Ledger

To view Customer Ledger

One can use the SAP Easy Access Menu or the direct Tcode – FBL5N

View Customer Ledger

Step 1- Enter Customer account and Company Code

Step 2- Select All items and specify period.

Step 3- Click execute

View Customer Ledger

The invoice amount is shown as open item.

Post Incoming Payment

To post incoming payment

One can use the SAP Easy Access Menu or the direct Tcode – F-28

Post Incoming Payment

Enter the following details-Header-Document Date, Posting Date, ReferenceBank data – Account, amount, value dateOpen item selection- Account (Customer a/c),

Then select Process open items.

Post Incoming Payment

There are 14 open items in the Customer’s account, however, in the instant case only 1 item is being cleared.

The amount entered and assigned do not match.

Post Incoming Payment

Click Select all

Post Incoming Payment

Click Deactivate items

Post Incoming Payment

After Deselecting all items, the amount assigned becomes “0” (Zero).Now double click on the amount to be paid.

Post Incoming Payment

Upon item selection, Amount entered and assigned match.

Post Incoming Payment

Simulate the document

Post Incoming Payment

View the Accounting Entry and Post the payment (or Press Ctrl+S)

Post Incoming Payment

The payment document has been posted.

View Customer Ledger

Step 1- Enter Customer account and Company Code

Step 2- Select All items and specify period.

Step 3- Click execute

View Customer Ledger

The invoice has been cleared.

THANK YOU