sap fi partial payment of invoice user manual guide

PROJECT A-SURE

User Training Manual

Financial Accounting ACCOUNTS PAYABLE

PARTIAL PAYMENT OF INVOICE

CUSTOMER: PTCL

IMPLEMENTATION PARTNER: SIEMENS PAKISTAN

Date: 17 November, 2007

Author(s): Siemens Pakistan Engineering Company LTD

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FI‐AP‐003.04.doc/001 Version 001

Document Number

Document Number Document Date

FI-AP-003.04.doc/001 17 November, 2007

Version History

Version Number Version Date Summary of Changes Ref: Minutes of Review

01 / 001 17 November 2007 NA NA

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TABLE OF CONTENTS

1. SAP EASY ACCESS SCREEN ................................................................................. 5

1.1. REQUIRED USER INPUT ......................................................................................................... 5 1.2. SAP SCREEN SNAP .............................................................................................................. 5 1.3. DESCRIPTION ....................................................................................................................... 5

2. POST OUTGOING PAYMENTS ................................................................................ 6


3. PROCESS OUTGOING PAYMENT ........................................................................... 7


4. PARTIAL PAYMENT ................................................................................................. 8


5. PAYMENT AMOUNT ................................................................................................. 9


6. DOCUMENT OVERVIEW ........................................................................................ 10

6.1. REQUIRED USER INPUT ....................................................................................................... 10 6.2. SAP SCREEN SNAP ............................................................................................................ 10 6.3. DESCRIPTION ..................................................................................................................... 10

7. POST OUTGOING PAYMENTS DISPLAY OVERVIEW ......................................... 11

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8. AMOUNT .................................................................................................................. 12


9. APPLICATION BAR-->DOCUMENT OVERVIEW DISPLAY .................................. 13


10. MENU BAR -->DOCUMENT-->SIMULATE ........................................................... 14

10.1. REQUIRED USER INPUT ..................................................................................................... 14 10.2. SAP SCREEN SNAP .......................................................................................................... 14 10.3. DESCRIPTION.................................................................................................................... 14

11. SAVE ...................................................................................................................... 16

11.1. REQUIRED USER INPUT ..................................................................................................... 16 11.2. SAP SCREEN SNAP .......................................................................................................... 16 11.3. DESCRIPTION.................................................................................................................... 16

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1. SAP Easy Access Screen

1.1. Required User Input Double click on Post

1.2. SAP Screen Snap

1.3. Description Either follow the Sap menu path OR enter F-53 in the Command field to access the Post screen.

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2. Post Outgoing Payments

2.1. Required User Input Ensure that all field are filled properly.


2.3. Description For field descriptions refer: FI-AP-002-02B.

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3. Process Outgoing Payment

3.1. Required User Input Click on Process Open Items button


3.3. Description All Invoices against which payment is liable is highlighted for further processing.

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4. Partial Payment

4.1. Required User Input Click on Partial payment.


4.3. Description

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5. Payment Amount

5.1. Required User Input Enter the payment amount


5.3. Description Enter the amount (partial) which is paid against selected invoice.

Note: If you select more than one invoice so enter partial amounts for each selected invoices.

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6. Document Overview

6.1. Required User Input Click the Document overview button


6.3. Description Overview of the line items of accounting document.

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7. Post Outgoing Payments Display Overview

7.1. Required User Input Double click Amount


7.3. Description In the Document Overview you will select an amount by double clicking it from the generated document to correct the bank line item (Net amount after all tax & other deductions).

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8. Amount

8.1. Required User Input Enter the amount


8.3. Description Here an amount (net) is entered or you may enter "*" so that the value is defaulted by the system.

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9. Application bar-->Document Overview Display

9.1. Required User Input Click on Display Document Overview button


9.3. Description To verify the amount (net) posted against bank line item.

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10. Menu bar -->Document-->Simulate

10.1. Required User Input Choose "Simulate" from the menu bar


10.3. Description To simulate the document click on Menu bar --> Document --> Simulate.

Overview of accounting document after:

• Execution of all Substitutions • Execution of all validations • Creation of automatically created line Items

Note: You can not edit a document in the simulation mode.

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11. Save

11.1. Required User Input Click the Save Button


11.3. Description Save button to store accounting entries & note down the document number for future reference.

sap fi partial payment of invoice user manual guide

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