section 2 - chapter 7 - erp project mgmt - teaching aid

7/25/2019 Section 2 - Chapter 7 - ERP Project Mgmt - Teaching Aid

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Integration Management

Scope Management

Time Management

Cost Management

Quality Management

Human Resource Management Communication Management

Risk Management

Procurement Management

Chapter 7: Nine areas of PIM!" Pro#ect Management


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$ocation Scope usiness Scope Process Scope%pplication Scope & Initial stage ' the package is not selecte( '

the e)act mo(ule names of the package are not kno*n an( itcan inclu(e things like & +inance an( accounts' procurement'in,entory management etc-. %t a later stage it *oul( /r muchmore (etaile( e.g.

+unctional area : Pro(uction planning

In scope: 0eman( management ' material re1uirement an(planning

!ut of scope : Pro(uct cost planning

Chapter 7: Nine $e,ers !f 2RP Pro#ect Scope


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Interface Scope Report Scope 0ata Migration Scope 3ser Scope Technology Scope & (e,elopment ' 1uality assuarance'

trainingetc- ' system a(ministration inclu(ing /ack up an(reco,ery' si4ing the ser,ers' perfoamnce montoring -

Chapter 7: Nine $e,ers !f 2RP Pro#ect Scope


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Interface *ith 0esign Systems

Interface *ith Shop +loor Control Systems Interface *ith Point !f Sale Systems

Interface *ith 5eigh ri(ge %pplication

Interface *ith $a/oratory Management Information Systems

Interface *ith In(ustry %pplication

Chapter 7: Common 2RP Interfaces


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Material Master Customer Master 6en(or Master%sset Master

Chart of %ccounts Cost Centres Profit Centres Cost 2lements Pricing Con(ition Master ill of Material' Routing' 5ork Centres etc Plant Maintenance Masters Quality management Masters 5arehouse Master

Chapter 7: Common 2RP Master 0ata Migration !/#ects


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8eneral $e(ger &8$- alances 9 !pen Items Customer !pen Items 6en(or !pen Items u(get 6alues

$oans an( %(,ances !pen Internal !r(ers Stock alances Material in Transit High Seas' !n Port !pen Ser,ice Contracts 9 !r(ers !pen Contracts 9 Purchase !r(ers !pen Sales Contracts 9 !r(ers

Chapter 7: Common 2RP Transaction 0ata Migration !/#ects


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Pro#ect plan (epen(s on implementation strategy of the company

8ranularity of a pro#ect plan (epen(s at *hich point it is create( an( for *hich au(ience

% pro#ect plan is typically prepare( in a sprea(sheet &like 2)cel- or *ith pro#ect management soft*arelike MS Pro#ect

%n 2RP pro#ect plan is compose( of se,eral plans like: %cti,ity' 0eli,era/les an( Milestone plan

Resource plan Training Plan Testing Plan 0ata Migration Plan Change Management Plan

Pro#ect Resource Plan sho*s in *hich month ho* many resources are nee(e(' *hether resources

nee( to /e at client site or at offshore location' ho* many resources nee(e( from consulting companysi(e an( ho* many from the core team.

Resource Plan is (eri,e( from Pro#ect Plan

There can /e (ifferent roles intro(uce( (uring (ifferent phases of pro#ect

Chapter 7: 2RP Pro#ect Plan


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Chapter 7: Sample High $e,el 2RP Pro#ect Plan an( Milestones

Preparation work completed,

Project team training starts

To be design completed

Development objects specified

Standard configuration

Completed, Testing started

Development of objects

completed, Testing completed,

Go live preparation started

Go Live, Sustain starts

Sustain Ends

;an +e/ Mar %pr May ;une ;uly %ug

ilestone < = > ? @ A 7 B


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Change re1uest management stan(ar(s

Issue management stan(ar(s

Pro#ect communication management stan(ar(s

Pro#ect monitoring an( status reporting stan(ar(s

Testing stan(ar(s

System configuration stan(ar(s

0e,elopment strategy an( stan(ar(s

%uthori4ation stan(ar(s

Pro#ect (ocumentation stan(ar(s

Chapter 7: Pro#ect Stan(ar(s an( Proce(ures


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Pro#ect Charter contains (etails like

Pro#ect scope

Pro#ect goals an( o/#ecti,es

Pro#ect (eli,era/les

usiness case summary

Total estimate( pro#ect cost

Implementation strategy

Pro#ect stakehol(ers

%ssumptions an( constraints

Risk assessment

Chapter 7: Pro#ect Charter


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Pro#ect kickoff is a formal meeting to announce the start of the pro#ect to

the *hole organi4ation an( other organi4ation.

The goal of pro#ect kickoff is to:

Intro(uce pro#ect team mem/ers to the organi4ation an( e)plain their

roles' responsi/ilities in the pro#ect

2)plain high le,el pro#ect plan' implementation strategy' timeline' pro#ect

goals an( (eli,era/les at (ifferent pro#ect stages

!utline "ey !rgani4ational Change Management goals an( o/#ecti,es

Create e)citement a/out the pro#ect among the pro#ect team an( the

entire organi4ation

Chapter 7: Pro#ect "ickoff


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+re1uent change

in scope

%ggressi,e

Time +rame

Connecti,ity in remote

location

Computer $iteracy

of 2mployees

!rgani4ational

Politics

$ack of Top Mgmt

Support

Ne*

TechnologyNo Prototyping

Ine)perience(

Core Team

Chapter 7: Reasons for 2RP pro#ect risk


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Chapter 7: +i,e Step Pro#ect Risk Mgmt %pproach

%naly4e impact of each of these elements

%ssess the pro/a/ility of occurrence of these risk elements

0e,elop a risk mitigation plan for top risk elements

Prioriti4e the risk

+in( potential risk elements of the pro#ect

section 2 - chapter 7 - erp project mgmt - teaching aid

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