Seminar 3Seminar 3

IT511:IT511:Information Systems Information Systems Project ManagementProject Management

Seminar 3Seminar 3

IT511:IT511:Information Systems Information Systems Project ManagementProject Management

Instructor

Chad McAllister, PhD

AgendaAgenda

• Icebreaker• Final Project Review• Q&A

Icebreaker: Please Answer…Icebreaker: Please Answer…

• How will you celebrate earning your graduate degree?

Final ProjectFinal Project

• Frame of Reference:• You are a project manager, not a

designer, developer, etc.• You are creating a project plan, not

designing a system, conducting a project, etc.

Constraints/DescriptionConstraints/Description

• Information System (not IT focus)• Budget of $2 million (not to exceed)• Timeline – must be complete within 12

months

Constraints/DescriptionConstraints/Description• Project must include the following activities:

• Collect requirements• Analyze processes• Analyze data• Design processes• Design data• Design screens• Design reports• Program• Test and document• Deploy

• NOTE: these are the top-level tasks for the WBS

Rubric—Section 1Rubric—Section 1

1. Project charter 0-20 points2. Communications matrix 0-20 points3. Resource breakdown structure 0-20 points4. Milestone list 0-20 points5. Work Breakdown structure 0-20 points6. Risk list 0-20 points7. Preventative action plan 0-20 points8. Quality checklist 0-20 points

Rubric—Section 2Rubric—Section 2

1.  Collect requirements 0-4 points2.  Analyze processes 0-4 points3.  Analyze data 0-4 points4.  Design processes 0-4 points5.  Design data 0-4 points6.  Design screens 0-4 points7.  Design reports 0-4 points8.  Program 0-4 points9.  Test and document 0-4 points10. Deploy 0-4 points

Project CharterProject Charter

• About 3 pages

1.0 Project Information 1.0 Project Information

• 4 lines• Project Start Date:• Project End Date:• Project Manager:• Project Sponsor:

2.0 Project Overview2.0 Project Overview

• 1 Paragraph – describe the project and what it will accomplish/the difference it will make

4.0 Current Situation and Problem/Opportunity Statement4.0 Current Situation and Problem/Opportunity Statement• 1 Paragraph

• Situation at organization – business opportunity or improvement

• What the needs are• What the difference will be (gap

analysis)

5.0 Project Objectives5.0 Project Objectives

• Bulleted List: objectives and benefits of project

6.0 Roles and Responsibilities6.0 Roles and Responsibilities

• Use the matrix for at least 10 people:Name Role Position Contact

Information

<Enter person’s

name here>

<Enter the person’s role on <project

name> here>

<Enter this person’s position here>

<Enter an email address that can be used for this person here>

Frank White Project Manager

Project Manager

white@organization.org

<Add rows as necessary>

7.0 Project Constraints7.0 Project Constraints

• Bulleted list or paragraph. Include at least 6. For example:

• Schedule constraint of May 1 because of expiring contract

• Budget constraint of $2M with 10% management reserve – or project will be outsourced

• Quality constraint of 90 seconds or less to create any report

8.0 Assumptions8.0 Assumptions

• Bulleted list or paragraph. Include at least 6. For example:

• Resource assumptions• Access to systems• Vendor’s approach to integration is

acceptable

9.0 Preliminary Schedule and Budget Estimates9.0 Preliminary Schedule and Budget Estimates

• Gantt chart (MS Project) or table with key milestones and their dates.

• At least 5 milestones• Cost for each milestone

• One possible table to organize info:

ID Milestone Date Cost

Communication MatrixCommunication Matrix

• Use matrix, with at least 10 items with varying types and mediums

Stakeholder Type Communication Medium

Frequency Responsible Party

<Enter stakeholder name here>

<Enter the communicat

ion type here>

<Enter the medium

used here>

<Enter the frequency of communication here>

<Enter name of

person who is

responsible for

communication here>

Frank White Status Report

Email Every Monday

John Allen

<Add rows as

necessary>

Resource Breakdown StructureResource Breakdown Structure

• Resources are people, equipment, other items. Covered in Unit 3. Use MS Project Gantt Chart with Resources listed or Outline format.

• Resource Type 1• Resource Sub-Type• Resource Sub-Type

• Resource Sub-Subtype• Resource Sub-Sub-Subtype• Resource Sub-Sub-Subtype

• Resource Sub-Type• Resource Sub-Type

• Resource Type 2• Resource Sub-Type• Resource Sub-Type

Milestone ListMilestone List

• Table of at least 8 milestones and dates – should include milestones from Project Charter

WBSWBS

• MS Project Gantt Chart with WBS column visible or Outline format. Include at least 10 top-level activities with sub tasks.

• Main Task 1• Sub-Task• Sub-Task• Sub-Task

• Sub-Subtask• Sub-Sub-Subtask• Sub-Sub-Subtask

• Sub-Task• Sub-Task

• Main Task 2

Risk ListRisk List

• Table format with at least 8 project risks

Risk Risk Description<Enter risk name here>

<Enter risk description here>

<Add rows as necessary>

Preventive Actions ListPreventive Actions List

• Address how risks can be prevented – include at least 10 actions. Use table format.

No.

Issues Descripti

on

Description of Preventive Action

Assigned To

Target Date

Status

Metrics

1 Performance information not up to date

Train team members to enter project information into project management system

Bob Doe

Implemented

Up-to-date

project

information

<add rows as necessary>

Quality ChecklistQuality Checklist

• Table of at least 12 quality items for the project (suggest at least one per milestone and/or task)

Check Issue/Topic<Enter check here>

<Enter quality issue or topic here>

√ Send satisfaction form to customers.

<Add rows as

necessary>

Questions?Questions?Questions?Questions?

Thank you for attending!