Session # 24

Cod Hands-on

Barbara DavisWood Mason

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What Does a “Pro” Need to Know

• Research/Resolve edit code rejects

• Access reports • FAA’s perspective on cash

management• Create new awards

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Research/Resolve Rejects

• Why is it important to fix edit code rejects?–More efficient processing–Avoid hitting duplicate rejects–Better cash flow –Easier reconciliation

• Where do I find a list of rejects and how to fix them?

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Two Reject Research Methods• Date range batch level rejects

–Edit 97• Searching by specific student

–Student history–Edit 24

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Filter For Rejects by Program

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COD Student History

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Repeated Rejects

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Let’s Look at the CPS Data

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Summary of Batch Level Edit Reject Research

• Select Batch Menu• Enter in date range search• Click on batch• Filter by program/status• Click on word reject• Refer to student record • Correct either award or

disbursement

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Summary of Student level Edit Reject Research

• Select Batch Menu• Enter in SSN and award year or

choose all• Review history to see when rejects

first started occurring• Click on word reject• Correct either award,disbursement

or identifiers

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“Pro” Practice Time• Log into COD

–Choose batch menu–Perform SSN search–Research and resolve a specific reject code

• Or…• Cod CBT

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Accessing COD Reports• Services tab• Same log in ID as COD• Separate database

– Can have both COD and reports open at same time

– Must log off each separately• Use the CBT Grants Reports

– Accessing reports on the web

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“Pro” Practice Time• Practice by logging in and

looking at a POP or verification report for your school

• Or… continue with the Grants report CBT to explore all reports available: Pell, ACG and SMART

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Cash Management• What’s an FAA supposed to do??• Check Cash screens to see if

funds have been drawn to support disbursements

• Read only view in GAPS

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Funding Information

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Cash Activity

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Gaps Award Activity Report

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Yearly Totals

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Viewing Cash – No Drawdown

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“Pro” Practice Time• Log on to COD and visit your

schools cash screens• What was your initial CFL for

0708 CFL?• Are you currently substantiated

for all programs?• COD CBT lesson

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Creating New Awards• New awardee or already

established on COD• Click create new award• Award ID and Award number

–ACG and SMART grant• Creating Disbursements• What if I already have an award

for that year on file?

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875968775A08001587001

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New Grant Functionality!From the Create Disbursement screen, enter the disbursement information for the first disbursement then click the continue button to create additional disbursements.Finally click submit.

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COD CBT Lesson

• Updating and Creating Records–Pages 1-17

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“Pro” Practice time• Use your log in and password to

access COD• Or….• COD CBT –Updating and creating

records lesson –page 18-23

• Or…• COD CBT

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Contact Information

We appreciate your feedback and comments. We can be reached at:

Barbara.davis@ed.gov

Wood.mason@ed.gov