sharepoint users group meeting - wapa · 2019-07-26 · goals, taxonomy, metadata, etc. •define...
TRANSCRIPT
![Page 1: SharePoint users group meeting - WAPA · 2019-07-26 · goals, taxonomy, metadata, etc. •define and create value—support business process with tool to do job efficiently and effectively](https://reader033.vdocuments.net/reader033/viewer/2022042409/5f2560312ae7566057093e26/html5/thumbnails/1.jpg)
SharePoint users group meeting
August 27, 2015
![Page 2: SharePoint users group meeting - WAPA · 2019-07-26 · goals, taxonomy, metadata, etc. •define and create value—support business process with tool to do job efficiently and effectively](https://reader033.vdocuments.net/reader033/viewer/2022042409/5f2560312ae7566057093e26/html5/thumbnails/2.jpg)
WebEx
• all phones have been muted
• if you have questions, please ask question through chat
![Page 3: SharePoint users group meeting - WAPA · 2019-07-26 · goals, taxonomy, metadata, etc. •define and create value—support business process with tool to do job efficiently and effectively](https://reader033.vdocuments.net/reader033/viewer/2022042409/5f2560312ae7566057093e26/html5/thumbnails/3.jpg)
agenda
• introduction
• issues
• SharePoint success story
• monthly topic presentation
• announcements
• next meeting
• questions
![Page 4: SharePoint users group meeting - WAPA · 2019-07-26 · goals, taxonomy, metadata, etc. •define and create value—support business process with tool to do job efficiently and effectively](https://reader033.vdocuments.net/reader033/viewer/2022042409/5f2560312ae7566057093e26/html5/thumbnails/4.jpg)
mission
• training—opportunity to engage users with best practices
• empower users by communicating principals, goals, taxonomy, metadata, etc.
• define and create value—support business process with tool to do job efficiently and effectively
![Page 5: SharePoint users group meeting - WAPA · 2019-07-26 · goals, taxonomy, metadata, etc. •define and create value—support business process with tool to do job efficiently and effectively](https://reader033.vdocuments.net/reader033/viewer/2022042409/5f2560312ae7566057093e26/html5/thumbnails/5.jpg)
introduction
• name
• region
• SharePoint and web experience
• tell us about your first car
1953 Chrysler Windsor
![Page 6: SharePoint users group meeting - WAPA · 2019-07-26 · goals, taxonomy, metadata, etc. •define and create value—support business process with tool to do job efficiently and effectively](https://reader033.vdocuments.net/reader033/viewer/2022042409/5f2560312ae7566057093e26/html5/thumbnails/6.jpg)
issues
please contact WITCC with all issues
![Page 7: SharePoint users group meeting - WAPA · 2019-07-26 · goals, taxonomy, metadata, etc. •define and create value—support business process with tool to do job efficiently and effectively](https://reader033.vdocuments.net/reader033/viewer/2022042409/5f2560312ae7566057093e26/html5/thumbnails/7.jpg)
SharePoint success story
a data table on web page
• limitations—can’t sort or filter
![Page 8: SharePoint users group meeting - WAPA · 2019-07-26 · goals, taxonomy, metadata, etc. •define and create value—support business process with tool to do job efficiently and effectively](https://reader033.vdocuments.net/reader033/viewer/2022042409/5f2560312ae7566057093e26/html5/thumbnails/8.jpg)
list demo
customer list
![Page 9: SharePoint users group meeting - WAPA · 2019-07-26 · goals, taxonomy, metadata, etc. •define and create value—support business process with tool to do job efficiently and effectively](https://reader033.vdocuments.net/reader033/viewer/2022042409/5f2560312ae7566057093e26/html5/thumbnails/9.jpg)
list demo
create a view to display the desired data
WesternCustomers
![Page 10: SharePoint users group meeting - WAPA · 2019-07-26 · goals, taxonomy, metadata, etc. •define and create value—support business process with tool to do job efficiently and effectively](https://reader033.vdocuments.net/reader033/viewer/2022042409/5f2560312ae7566057093e26/html5/thumbnails/10.jpg)
list demo
edit page and use a list view web part
load view
![Page 11: SharePoint users group meeting - WAPA · 2019-07-26 · goals, taxonomy, metadata, etc. •define and create value—support business process with tool to do job efficiently and effectively](https://reader033.vdocuments.net/reader033/viewer/2022042409/5f2560312ae7566057093e26/html5/thumbnails/11.jpg)
list demo
use “views” for different pages
• CRSP
• DSW
• RM
• SN
• UGP
![Page 12: SharePoint users group meeting - WAPA · 2019-07-26 · goals, taxonomy, metadata, etc. •define and create value—support business process with tool to do job efficiently and effectively](https://reader033.vdocuments.net/reader033/viewer/2022042409/5f2560312ae7566057093e26/html5/thumbnails/12.jpg)
SharePoint
![Page 13: SharePoint users group meeting - WAPA · 2019-07-26 · goals, taxonomy, metadata, etc. •define and create value—support business process with tool to do job efficiently and effectively](https://reader033.vdocuments.net/reader033/viewer/2022042409/5f2560312ae7566057093e26/html5/thumbnails/13.jpg)
questions?
![Page 14: SharePoint users group meeting - WAPA · 2019-07-26 · goals, taxonomy, metadata, etc. •define and create value—support business process with tool to do job efficiently and effectively](https://reader033.vdocuments.net/reader033/viewer/2022042409/5f2560312ae7566057093e26/html5/thumbnails/14.jpg)
monthly topic
• best practices
• approval workflow
![Page 15: SharePoint users group meeting - WAPA · 2019-07-26 · goals, taxonomy, metadata, etc. •define and create value—support business process with tool to do job efficiently and effectively](https://reader033.vdocuments.net/reader033/viewer/2022042409/5f2560312ae7566057093e26/html5/thumbnails/15.jpg)
best practices
• no spaces in file names
![Page 16: SharePoint users group meeting - WAPA · 2019-07-26 · goals, taxonomy, metadata, etc. •define and create value—support business process with tool to do job efficiently and effectively](https://reader033.vdocuments.net/reader033/viewer/2022042409/5f2560312ae7566057093e26/html5/thumbnails/16.jpg)
best practices--files
do this…
• SharePointTrainingFinal.pdf
not this…
• SharePoint Training Final.pdf
• SharePoint%20Training%20Final.pdf
![Page 17: SharePoint users group meeting - WAPA · 2019-07-26 · goals, taxonomy, metadata, etc. •define and create value—support business process with tool to do job efficiently and effectively](https://reader033.vdocuments.net/reader033/viewer/2022042409/5f2560312ae7566057093e26/html5/thumbnails/17.jpg)
best practices—pages
do this…
• organization-chart.aspx
not this…
• Organization Chart.aspx
• Organization%20Chart.aspx
![Page 18: SharePoint users group meeting - WAPA · 2019-07-26 · goals, taxonomy, metadata, etc. •define and create value—support business process with tool to do job efficiently and effectively](https://reader033.vdocuments.net/reader033/viewer/2022042409/5f2560312ae7566057093e26/html5/thumbnails/18.jpg)
best practices
no special characters
# % & * $ ! : + ? @ = [ { / ] }
![Page 19: SharePoint users group meeting - WAPA · 2019-07-26 · goals, taxonomy, metadata, etc. •define and create value—support business process with tool to do job efficiently and effectively](https://reader033.vdocuments.net/reader033/viewer/2022042409/5f2560312ae7566057093e26/html5/thumbnails/19.jpg)
best practices
concise file name
• URL length cannot exceed 255 characters
don’t do this… --Notification_ AZ & NV BCP Electric Service Contract Meeting (time change May 5, 2015).pdf
--Q&A's May 2015 contract mtgs. pdf
do this… NotificationBCPServiceContract.pdf
![Page 20: SharePoint users group meeting - WAPA · 2019-07-26 · goals, taxonomy, metadata, etc. •define and create value—support business process with tool to do job efficiently and effectively](https://reader033.vdocuments.net/reader033/viewer/2022042409/5f2560312ae7566057093e26/html5/thumbnails/20.jpg)
approval workflow
SharePoint approval process
![Page 21: SharePoint users group meeting - WAPA · 2019-07-26 · goals, taxonomy, metadata, etc. •define and create value—support business process with tool to do job efficiently and effectively](https://reader033.vdocuments.net/reader033/viewer/2022042409/5f2560312ae7566057093e26/html5/thumbnails/21.jpg)
approval workflow
WEB ROLES • Content Owner (aka approver, functional manager or delegate): Responsible for
ensuring current and accurate web content within their function or program website. Functional managers are responsible for all content posted on the web and for notifying Public Affairs and Information Technology when content owners or editors change. [Note: If no content owner is provided for that function or program, functional manager assumes content responsibility.]
Content created or updated is approved by using SharePoint 2010 system approval procedures. A system account is required.
• Content Editor (aka contributor, content manager/publisher): Responsible for
editing and updating, as well as archiving and deleting web content. This person can also be known as a web technician who maintains web pages for subject-matter experts. Content editors can research, write, review, edit, post and archive content. [Note: If a website is not managed, the site will be removed.]
Content created or updated is published by using SharePoint 2010 system approval procedures. A system account is required.
![Page 22: SharePoint users group meeting - WAPA · 2019-07-26 · goals, taxonomy, metadata, etc. •define and create value—support business process with tool to do job efficiently and effectively](https://reader033.vdocuments.net/reader033/viewer/2022042409/5f2560312ae7566057093e26/html5/thumbnails/22.jpg)
approval workflow
role based permissions • approver group • contributor group
![Page 23: SharePoint users group meeting - WAPA · 2019-07-26 · goals, taxonomy, metadata, etc. •define and create value—support business process with tool to do job efficiently and effectively](https://reader033.vdocuments.net/reader033/viewer/2022042409/5f2560312ae7566057093e26/html5/thumbnails/23.jpg)
questions?
![Page 24: SharePoint users group meeting - WAPA · 2019-07-26 · goals, taxonomy, metadata, etc. •define and create value—support business process with tool to do job efficiently and effectively](https://reader033.vdocuments.net/reader033/viewer/2022042409/5f2560312ae7566057093e26/html5/thumbnails/24.jpg)
SharePoint jeopardy
functionality editing web basics
how to navigate using breadcrumb trail?
what browser to use? what is the importance of “description” on link or image?
how to see all the files in your site?
what is the URL? How do I log in?
how to change the font size on text?
how to link to e-mail address?
what page layout to use?
how to make a bulleted list?
![Page 25: SharePoint users group meeting - WAPA · 2019-07-26 · goals, taxonomy, metadata, etc. •define and create value—support business process with tool to do job efficiently and effectively](https://reader033.vdocuments.net/reader033/viewer/2022042409/5f2560312ae7566057093e26/html5/thumbnails/25.jpg)
fabulous prizes
• first to attend
• jeopardy answers
![Page 26: SharePoint users group meeting - WAPA · 2019-07-26 · goals, taxonomy, metadata, etc. •define and create value—support business process with tool to do job efficiently and effectively](https://reader033.vdocuments.net/reader033/viewer/2022042409/5f2560312ae7566057093e26/html5/thumbnails/26.jpg)
announcements
Thursday, 3 p.m. Sept. 3-Friday, Sept. 4.
• SQL server backup
• no data from intranett or externalt
![Page 27: SharePoint users group meeting - WAPA · 2019-07-26 · goals, taxonomy, metadata, etc. •define and create value—support business process with tool to do job efficiently and effectively](https://reader033.vdocuments.net/reader033/viewer/2022042409/5f2560312ae7566057093e26/html5/thumbnails/27.jpg)
next meeting
• metadata vs folders
• September 24; 11:45-1
• WebEx
![Page 28: SharePoint users group meeting - WAPA · 2019-07-26 · goals, taxonomy, metadata, etc. •define and create value—support business process with tool to do job efficiently and effectively](https://reader033.vdocuments.net/reader033/viewer/2022042409/5f2560312ae7566057093e26/html5/thumbnails/28.jpg)
questions?