Stevie Benisch in ‘Suspended Reality’

The Surreal Project 2October 2010Port Moody City Hall

photo • Reuben Prensky

ANNUAL REPORT2010

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“ SHIFT aspires to making art that teaches people how to be more human, and to always telling the truth. “

Our Manifesto / Artistic Mandate

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Introduction to 2010 from the Artistic Managing Director p. 04executive report

Company Activities p. 05administrative report

Looking Ahead to 2011 p. 06programming report

Board of Directors p. 07list of members

SHIFT Innovators p. 08list of members, partners + donors

Statement of Financial Position p. 09financial report

Statement of Income + Expenditures p. 10financial report

Minutes of the 2009 AGM p. 12executive report

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What an incredible year! As we enter into our fourth annual 1-Act Theatre Festival and another great year of performing arts, I am left reflecting on what we’ve just completed and the great future that lies ahead.

2010 was an exemplary year for SHIFT with the highest number of presentations we’ve ever worked on and the most diverse line-up of artistic programs. We began the year with a new fundraising event, our Masquerade Concert at Port Moody’s Old Orchard Hall. This was an entirely new kind of event for us, and although the first year was not as profitable as some previous fundraising efforts, we had a great time sharing some fantastic live music with SHIFT friends and family. Our 1-Act Festival was the largest it has ever been with ten fantastic shows in the line-up. We continued our busiest season yet with The Surreal Project 2 and presented a whole new experience for theatre goers. We took over Port Moody’s City Hall and created an entire world of surreal performance art. I am especially proud of our artistic team on this effort because we were able to showcase a wide variety of work including site-specific shows, surreal performance installations, movement-based theatre and more. I’m sure many of those

who were in attendance will remember the incredible aerial work in Suspended Reality, where we hung actors from the rafters of Inlet Theatre’s galleria. We finished the year with our first professional presentation, Purely Cabaret. This was especially important for me to be able to showcase this unique style of work in the Tri-Cities and take SHIFT to a whole new level.

With more diverse programming and a higher volume of presentations, we obviously take on more risk and I believe in many artistic ways, this work paid off. Although the society is in a more difficult financial position than in previous years (although we still managed to stay “in the black”!), I believe that 2011 will be a whole new chapter for us and we will continue to focus our efforts on work that is innovative, exciting and challenging.

– Nick Sartore

“ SHIFT believes in the power of art. We believe that performing arts are relevant, nourishing, entertaining and fundamentally valuable to society. “

Our Founding/Uniting Belief

Introduction to 2010from the artistic managing directorExecutive Report

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The Surreal Project 2Kira Urquhart in ‘Suspended Reality’

Purely CabaretChanteuse Lindsay Sutherland Boal

photos by Nick Sartore & Reuben Prensky

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Our third year was one filled with the highest number of SHIFT presentations we’ve ever had and therefore, the highest level of artistic and financial risk assumed by the organization. We were pleased with the handling of our presentations, though some of the consequences of the financial risk will need to be managed in 2011. We will focus on fundraising in the first half of the year to continue to pay down some debt incurred in late 2010.

A primary goal in 2010 was to maximize SHIFT’s season and create a wide variety of challenging work. SHIFT signature events were a great success this year, including the 1-Act Theatre Festival and the second installment of The Surreal Project 2. This event in particular became much more popular than in 2009 and featured an entirely new artistic format. Instead of the traditional theatre experience of coming to a theatre, seeing a show, enjoying a refreshment at intermission and completing act two, we decided to create an open, exploratory format where the audience was immersed in the surreal world and could interact with actors around the Port Moody City Hall. In addition to set shows in the Inlet Theatre (which were presented multiple times each night in different intervals), we created installations in the galleria, around the exterior of the building, in the underground parkade and second-floor meeting room. A highlight was “Suspended Reality” created by Jen Clune, which featured four actors doing aerial performance in the rafters of the galleria. This was a taxing, but very rewarding experience for our production team and took SHIFT to a whole new height. Special thanks to Coco Roberge and Sylvain Drolet for their hard work on making the aerial presentation a reality.

In the summer of 2010, we partnered with workingclass theatre in Vancouver to present PLAY, the wildly-popular 1-Act Festival presentation of Samuel Beckett’s work by director Lauren Holmes and two of workingclass’ featured short plays. The shows were presented in a full-week run at Granville Island’s Carousel Theatre and managed by the staff of workingclass. Although SHIFT did not play an integral role in the operation of the event, we were pleased for Lauren and the team at workingclass as they were able to showcase some exciting work to some capacity-audiences each night.

Purely Cabaret was a whole new experience for SHIFT. It was our first professional presentation, where we worked with paid artists to bring in a show from outside of the community. This was an extremely rewarding process and although the audiences were not as large as we had hoped, it took us outside of our comfort zone and created a new relationship with the Evergreen Cultural Centre in Coquitlam – where we hope to produce or present work in the future. Many thanks to Lindsay Sutherland Boal and Kinza Tyrrell for not only bringing their incredible talent to the theatre, but for giving us the opportunity to bring their exciting work to the SHIFT line-up.

Although 2010 was a successful year artistically, we had to deal with a decrease in financial resources. Like many other arts organizations, we are continuing to see the devastating effects of the provincial budget cuts to the BC Gaming program and BC Arts Council. In the current political climate, we hope that some fresh infrastructure will restore funding levels and allow for artists and organizations like ours to thrive. We also saw the biggest staffing and Board change, with a number of key personnel moving on to pursue other commitments. In spring 2010, Adam Janusz began work as the Arts Director for CiTR 101.9FM in Vancouver and Zelda Coertze moved to Victoria to complete her BA in Applied Theatre. They will both continue to work with SHIFT on an on-going basis as Artistic Associates and their work will be featured in the upcoming 1-Act Festival in June 2011. A very special thank you to both Adam and Zelda for everything they have contributed in the past few years.

Our focus administratively this year will be to direct our efforts on Board development and creating a coherent team to execute our artistic goals. We will be “cutting through the red tape” to focus solely on our artistic mission and concentrate our efforts on what we do best – creating some of the most innovative, exciting and challenging performing arts in and around Metro Vancouver.

Development + Resourcescompany activitiesAdministrative Report

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In our fourth year, we put the spotlight on making the 1-Act Festival the best it’s ever been. We also make fundraising a priority to re-build some previous SHIFT financial resources and create sustainability for our fifth year in 2012. This year will feature some of the most focused – and strongest – work we’ve ever presented.

February TBC Pub Night FundraiserWe’re starting off the 2011 calendar year with one of our signature Pub Night Fundraisers. More details coming soon.

May TBC Pub Night FundraiserWe continue fundraising to start off the 2011 calendar year with another of our signature Pub Nights. More details coming soon.

June 23-25 1-Act Theatre Festival ’10The 4th-annual 1-Act Festival continues with our juried format of plays over three days at the Inlet Theatre. Directors are applying (the deadline is January 21), pitch to our programming committee and decisions will be made based on our SHIFT Manifesto/Artistic Mandate by the 1-Act Festival programming committee (made up of SHIFT Board directors and advisors). This season, the festival will feature another innovative line-up of high quality, challenging theatre experiences.

Fall TBC Full-Length ProductionWe are working on producing the first SHIFT full-length presentation. We are exploring options for fall 2011 and depending on a number of considerations, we may postpone this presentation until 2012. More information will follow.

Looking Aheadartistic presentations in 2011Programming Report

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Various Terms in 2010

Nick Sartore President / Artistic Managing DirectorNic Bygate Vice-President / Artistic AssociateJo Ann Sartore SecretaryAdam Janusz TreasurerKyle Falconer Member at-Large / Artistic AssociateMatt Hatch Member at-LargeShelley Marshall Member at-LargeHenry Sartore Member at-LargeShanda Walters Member at-Large

Advisory Board Members (ex-officio)

Zelda Coertze Artistic AssociateLauren HolmesNathan Kelly Technical DirectorNicole Roberge

Board of Directorslist of members

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Members

Nadia BordignonNic BygateZelda CoertzeKyle FalconerMatt HatchAdam JanuszNathan KellyTed MacDonaldShelley MarshallSean McArtneyNicole RobergeHenry SartoreJo Ann SartoreNick SartoreShanda WaltersPaul WangRita Westfal-MacDonald

Partners + Sponsors

ArtsConnectBrad CaseCultural Services Dept. City of Port MoodyMark FossenFree City CollectiveHeritage House Pizza Co.Thomas MaxeyMinuteman Press Tri-CitiesDr. Davide Di Giovanni – Newport DentalPigeon ParkSaint St GrillJay SharpePaul Slaymaker – The Runners’ DenDeb Solberg – Theatrix Youtheatre SocietyJake TouzelTri-City News workingclass theatre

Donors

Nic BygateZelda CoertzeSylvain DroletLauren HolmesShelley MarshallNicole RobergeHenry & Jo Ann SartoreNick Sartore

SHIFT Innovatorslist of members, supporters + partners

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0 Statement of Financial Positionas at december 31, 2010

Approved by the Directors:

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Dec 31, 10ASSETSCurrent AssetsChequing/SavingsBar Cash Float 125.00Box Office Cash Float 125.00Chequing CCS 142.21Petty Cash 47.95Total Chequing/Savings 440.16Accounts ReceivableAccounts Receivable 60.00Total Accounts Receivable 60.00Total Current Assets 500.16

TOTAL ASSETS 500.16LIABILITIES & EQUITYLiabilitiesCurrent LiabilitiesOther Current LiabilitiesInvestment 4,500.00Total Other Current Liabilities 4,500.00Total Current Liabilities 4,500.00

Total Liabilities 4,500.00EquityOpening Bal Equity 169.40Unrestricted Net Assets 290.01Net Income (4,459.25)Total Equity (3,999.84)TOTAL LIABILITIES & EQUITY 500.16

Accrual Basis

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0 Statement of Income + Expendituresfor the year ended december 31, 2010

Jan - Dec 10 Jan - Dec 09

IncomeApplication Fees Income 400.00 817.00

Bar Sales 1,004.50 587.75

Co-Production Revenue 1,193.73 0.00

DevelopmentCorporate Sponsorship 0.00 900.00

Donations 487.41 1,716.83

Fundraising Revenue 2,036.00 3,022.00

Membership Sales 50.00 125.00

Total Development 2,573.41 5,763.83

In-Kind Donations 1,377.05 0.00

Interest Paid (CCS) 0.13 0.25

Merchandise 260.00 590.00

Miscellaneous Receipts 0.00 21.14

Ticket Sales 9,888.50 6,295.00

Total Income 16,697.32 14,074.97

ExpenseAdmin

Bank Fees 10.69 22.95

Contractor FeesSecurity 365.27 0.00

Total Contractor Fees 365.27 0.00

General 423.76 622.80

HonorariumsArtistic Managing Director 0.00 654.55

Artistic Producer 350.00 509.09

Assistant Stage Manager 100.00 0.00

Production Crew 300.00 200.00

Production Stage Manager 150.00 200.00

Production Technician 300.00 100.00

Technical Director 0.00 436.36

Total Honorariums 1,200.00 2,100.00

Hospitality 159.76 8.49

Insurance 725.00 1,746.18

MarketingAdvertising 641.85 260.00

Photo & Video 430.00 700.00

Promotions 0.00 200.00

Total Marketing 1,071.85 1,160.00

Office Supplies 52.62 45.97

Outreach 26.58 0.00

Phone & Fax 259.19 194.04

Printing 2,470.10 1,439.42

Scripts & Royalties 140.00 890.69

Staff Gifts 279.20 0.00

Total Admin 7,184.02 8,230.54

Application Fees Paid-Out 400.00 600.00

Artist Fees 3,900.00 0.00

FOH ExpensesBar Costs 748.23 404.10

Box Office Fees 285.22 183.60

Decor Costs 0.00 118.23

Liquor License Fees 303.97 329.99

Signage Costs 0.00 286.42

Ticket Printing 475.72 76.38

Total FOH Expenses 1,813.14 1,398.72

Accrual Basis

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Jan - Dec 10 Jan - Dec 09

FundraisingEvent Costs 521.75 1,125.00

General 0.00 125.00

Total Fundraising 521.75 1,250.00

Miscellaneous Expenses 0.00 40.14

ProductionCostumes 208.44 47.32

General 301.55 0.00

Sets & Props 425.96 51.23

Tech Equipment 1,054.74 33.80

Venue Rental 5,346.97 2,626.82

Total Production 7,337.66 2,759.17

Total Expense 21,156.57 14,278.57

Net Income (4,459.25) (203.60)

Accrual Basis

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Minutes of the 2009 AGMof the SHIFT Performing Arts Society Annual General Meeting held on Tuesday, January 19, 2010 at 7pm in the Brovold Room, Port Moody Civic Centre, 100 Newport Drive, Port Moody, BC.

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CALL TO ORDER – CONFIRM QUORUM Nick Sartore presided as the AGM Chair and called the second Annual General Meeting of SHIFT

Performing Arts Society to order at 7:05pm. Jo Ann Sartore agreed to record the meeting minutes. The attendance register circulated at the meeting confirmed quorum with eleven eligible voters in attendance at the time of commencement of the meeting.

APPROVAL OF AGENDAUpon motion, approved the agenda as circulated.

WELCOME AND INTRODUCTIONSEach attendee introduced themselves and highlighted their connection to SHIFT.

PRESENTATION OF THE 2009 ANNUAL REPORT

Artistic Managing Director’s Report:Nick Sartore provided an overview of the Artistic Managing Director’s Report highlighting branding,

marketing, finance, resource development, the 1-Act Theatre Festival and looking ahead to 2010.

Upon motion, approved the Artistic Managing Director’s Report.

FINANCIAL STATEMENTSN. Sartore reviewed the financial statements for the year ended December 31, 2009.

Upon motion, approved the unaudited Financial Statements for the year ended December 31, 2009.

RECOGNITION

Staff & Board:N. Sartore expressed his appreciation to the SHIFT volunteer staff and Board of Directors for their

dedication, time and for sharing their significant talents with the Society.

ELECTIONSJo Ann Sartore chaired the election of Directors and appointment of Officers.

Election of Directors:The following persons agreed to stand for the SHIFT Board of Directors for an initial one year term: Nick Sartore Nic Bygate Adam Janusz Jo Ann Sartore Shanda WaltersThe above noted people were elected by acclamation.

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Appointment of Officers:The following persons agreed to stand for the following Board roles: Nick Sartore - President Nic Bygate - Vice-President Jo Ann Sartore – Secretary Adam Janusz – TreasurerUpon motion, approved the President, Vice-President and Secretary/Treasurer appointments.

PROPOSED BYLAW AMENDMENTSN. Sartore presented a proposal on changes to the existing Society’s bylaws:

Upon motion, approved the special resolution to enable bylaw changes.

ROUNDTABLE DISCUSSION: THE SURREAL PROJECT 2N. Sartore solicited preliminary ideas for the next Surreal Project event. Ideas were collected by the

programming committee to be used in future event planning.

ADJOURNMENTThe meeting terminated at 8:15pm and was followed by a short meeting of the incoming Board andan after-party at Browns Socialhouse Newport in Port Moody.