shire of carnarvon agenda papers ordinary council meeting 25

SHIRE OF CARNARVON

AGENDA PAPERS ORDINARY COUNCIL MEETING

25 NOVEMBER 2014

NOTICE OF ORDINARY COUNCIL MEETING

The next Ordinary Meeting of the Shire of Carnarvon Council will be held on Tuesday 25 November 2014 in the Shire Council Chambers, Francis Street Carnarvon, commencing at 8.30am.

Ian D’Arcy

CHIEF EXECUTIVE OFFICER

SHIRE OF CARNARVON DISCLAIMER

No responsibility whatsoever is implied or accepted by the Shire of Carnarvon for any act, omission or statement

or intimation occurring during Council/Committee Meetings or during formal/informal conversations with Staff or

Councillors. The Shire of Carnarvon disclaims any liability for any loss whatsoever and howsoever caused arising out of

reliance by any person or legal entity on any such act, omission or statement or intimation occurring during

Council/Committee Meetings or discussions. Any person or legal entity who acts or fails to act in reliance upon

any statement does so at that person's or legal entity's own risk.

In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any

planning application or application for a licence, any statement or limitation of approval made by a member or officer of

the Shire of Carnarvon during the course of any meeting is not intended to be and is not taken as notice of approval

from the Shire of Carnarvon. The Shire of Carnarvon warns that anyone who has an application lodged with the Shire of

Carnarvon must obtain and only should rely on WRITTEN CONFIRMATION of the outcome of the application, and any

conditions attaching to the decision made by the Shire of Carnarvon in respect of the application.

Ian D’Arcy CHIEF EXECUTIVE OFFICER

2

Full Council Agenda – 25 November 2014

AGENDA

1.0 ATTENDANCES & APOLOGIES

2.0 PUBLIC QUESTION TIME

3.0 DECLARATIONS OF INTEREST

4.0 QUESTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN

5.0 CONFIRMATION OF MINUTES

6.0 PRESENTATIONS, PETITIONS AND MEMORIALS

7.0 ANNOUNCEMENTS BY THE PRESIDENT WITHOUT DISCUSSION

8.0 DEPARTMENTAL REPORTS

8.1 GOVERNANCE

8.1.1 Actions Performed Under Delegated Authority .......................................................... 1 8.1.2 Budget Variation – Carnarvon Aquatic Facility ............................................................ 4 8.1.3 Gascoyne Regional Tourism Strategy – Request For Funding – GDC .......................... 7

8.2 CORPORATE & COMMUNITY SERVICES

8.2.1 Accounts for Payment 31 October 2014 ................................................................... 17 8.2.2 Statement of Financial Activity – 31 October 2014 ................................................... 28 8.2.3 Investments as at 31 October 2014........................................................................... 51 8.2.4 Budget Variation – Youth Outreach Program............................................................ 53 8.2.5 Carnarvon Fruit Fly Baiting Scheme .......................................................................... 57 8.2.6 Provision of Audit Services ........................................................................................ 61

8.3 DEVELOPMENT SERVICES

8.3.1 Existing Panel Sign – Lot 508 NWCH, Carnarvon ....................................................... 73 8.3.2 Reconsideration Proposed Subdivision – Lot 80 Robinson Street, Carnarvon .......... 86 8.3.3 Oversized Building – Lot 244 McGlades Road, Carnarvon ...................................... 102 8.3.4 Grouped Dwellings – Lot 1214 Whitlock Street, Carnarvon .................................... 108 8.3.5 Oversized Building – Lot 28 Mahony Avenue, Carnarvon ....................................... 129

Full Council Agenda – 25 November 2014

8.4 INFRASTRUCTURE SERVICES

No Report

9.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

10.0 URGENT BUSINESS APPROVED BY THE PRESIDING MEMBER OR BY A DECISION OF THE COUNCIL

11.0 DATE OF NEXT MEETING

The next meeting of Council will be held on Tuesday 16th December 2014 commencing at 8.30am.

12.0 MATTERS FOR WHICH MEETING TO BE CLOSED TO MEMBERS OF THE PUBLIC

13.0 CLOSURE

8.1.1 ACTIONS PERFORMED UNDER DELEGATED AUTHORITY FOR THE MONTH OF OCTOBER/NOVEMBER 2014 File No: AO3403 Date of Meeting: 25 November 2014 Location/Address: 3 Francis Street, Carnarvon Name of Applicant: Shire of Carnarvon Name of Owner: Shire of Carnarvon Author/s: Ian D’Arcy, Chief Executive Officer Declaration of Interest: Nil Voting Requirements: Simple Majority

Summary of Item: To report back to Council actions performed under delegated authority for the months of October/November 2014. Description of Proposal: Nil Background: As reported to Council on a monthly basis, this item details the actions performed under delegated authority for the past month, which includes:

- Development Approvals issued - Building Permits issued; - Health Approvals issued; - One off delegations to the Chief Executive Officer; - Affixing of Common Seal

Consultation: Nil Statutory Environment: Section 5.42 of the Local Government Act, 1995 affords the Council to delegate certain functions to the Chief Executive Officer and in turn the Chief Executive Officer to sub delegate to other staff under Section 5.44 of the Act. Relevant Plans and Policy: Nil Financial Implications: Nil Risk Assessment: Nil Community & Strategic Objectives:

Outcome 5.2 A high standard of governance and accountability.

5.2.1 Maintain a high standard of corporate planning and reporting.

Full Council Agenda 25 November 2014 1

5.2.2 Ensure compliance with all relevant legislation and regulations.

Comment: The following tables outline the actions performed within the organisation relative to delegated authority for the months of October/November 2014 and are submitted to Council for information and noting. COMMON SEAL

Date Affixed Documentation

08.10.14 Gascoyne Memorial Foundation – Discharge of Mortgage Lot 1000

29.10.14 Carnarvon Playgroup – Lease Lot 1155 Butcher Street

30.10.14 Redcliff Electrical – Electrical Tender

30.10.14 Coral Coast Plumbing Pty Ltd – Plumbing Tender

11.11.14 Babbage & Whitlock Island Structure Plan

11.11.14 Lease – Mobil Fuels – Carnarvon Airport

13.11.14 Norwest Refrigeration – Air-conditioning Services Contract

14.11.14 DoP - District Zoning Scheme 11 – Amendment 11

17.11.14 Lease – Carnarvon Motorcycle Club - Lot 1296 Speedway Road

Environmental Health Exercise of delegations from 18 October 2014 to 14 November 2014

HEALTH ACT 1911 AND REGULATIONS AND LOCAL LAWS MADE THEREUNDER

HEALTH (TREATMENT OF SEWAGE AND DISPOSAL OF EFLLUENT AND LIQUID WASTE) REGULATIONS 1974

Date of decision

File Ref: Decision details Persons affected

28/10/14 A1181 Permit to use apparatus for treatment of sewage issued for 9 Saw St, East Carnarvon

Owner: Reg Dorey Applicant: Christian Reid, Coral Coast Plumbing

28/10/14 A411 Approval to construct apparatus for treatment of sewage issued for 3 Fenner St, South Carnarvon

Owner: Luke Bostelman Applicant: Jason Chaplin, Coral Coast Plumbing

14/11/14 A411 Permit to use apparatus for treatment of sewage issued for 3 Fenner St, South Carnarvon

Owner: Luke Bostelman Applicant: Jason Chaplin, Coral Coast Plumbing

6/11/14 A3778 Approval to construct apparatus for treatment of sewage issued for 64 (Lot 71) Shallcross St, East Carnarvon

Owner: Peter & Christine Walker Applicant: Gary Mills

7/11/14 A1560 Approval to construct apparatus for treatment of sewage issued for 54 Shallcross St, East Carnarvon

Owner: Marcus Jolly Applicant: Christian Reid, Coral Coast Plumbing

HEALTH LOCAL LAWS – LODGING HOUSES

14/11/14 A2718 Renewed certificate of lodging house registration issued for Ningaloo Reef Resort, Coral Bay for 34 rooms and up to 136 guests.

Applicant: Aspen Parks Property Management Ltd

Planning

MINING ACT 1978 - SECTION 41, 58, 70C, 74, 86,91, Reg 64 Local Government Recommendation on Mining Tenements

File Ref: DMP Ref: Subject Land Purpose Proponent Advice Sent

2F0211 G09/09 Lot 476 on DP219611 Lease of land for material

transfer facility G09/09 M&M Walter

Consulting No Objection

subject to


conditions

Building

Application No.

Owners Name Lot & Street Type of Building Work

B14/069 DEPARTMENT OF HOUSING 99 PLAIN STREET EAST PERTH

LOT 749 17 McLEOD STREET CARNARVON

DEMOLITION - DWELLING

B14/068 DEPARTMENT OF HOUSING 99 PLAIN STREET EAST PERTH

lot 871 13 ORR STREET CARNARVON


B14/067

DEPARTMENT OF HOUSING 99 PLAIN STREET EAST PERTH

LOT 753 9 McLEOD STREET CARNARVON


B14/063

K & C LAWER PO BOX 884 CARNARVON

LOT 65 6 GIBSON STREET CARNARVON

CARPORT

B14/065

CARNARVON CHRISTIAN SCHOOL PO BOX 141 CARNARVON

LOT 562 30 BABBAGE ISLAND ROAD CARNARVON

PARTUAL ENCLOSURE OF SHADE STRUCTURE

B14/060

DEPARTMENT OF PARKS AND WILDLIFE 20 NIMITZ STREET EXMOUTH

LOT 357 ROBINSON STREET (ROAD RESERVE) CORAL BAY

WALL STRUCTURE/SIGN

B14/062

DEREK BRIAN DRAGE 97 DAVID BRAND DRIVE CARNARVON

LOT 91 97 DAVID BRAND DRIVE CARNARVON

STORAGE SHED

B14/064

A & S SVILICICH PO BOX 1279 CARNARVON

LOT 668 265 ROBINSON STREET CARNARVON

DWELLING EXTENSION

B14/057

M & R ORROCK 7 FANE CRESCENT CARNARVON

LOT 828 20 MINDIRRA CRESCENT CARNARVON

DWELLING

B14/059

C & J PIDALA PO BOX 240 CARNARVON

LOT 506 57 SHALLCROSS STREET CARNARVON

DWELLING

B14/054

C & J SWEETMAN PO BOX 1183 CARNARVON

LOT 50 12-14 GOOCH STREET CARNARVON

4X GROUPED DWELLINGS

OFFICER’S RECOMMENDATION That Council note the report outlining the actions performed under delegated authority for the months of October/November 2014.


8.1.2 PROPOSED BUDGET VARIATION - CARNARVON AQUATIC FACILITY File No: 2F0601 Date of Meeting: 25 November 2014 Location/Address: Carnarvon Aquatic Facility – Babbage Island Road Name of Applicant: Shire of Carnarvon Name of Owner: Shire of Carnarvon Author/s: Kelly D’Arcy, Manager Governance Declaration of Interest: Nil Voting Requirements: Absolute Majority

Summary of Item: This item is to facilitate a budget variation in relation to Shire’s Aquatic Facility to acknowledge received grant funding from the Department of Sport and Recreation under the Community Pool Revitalisation Program. Description of Proposal: In reflection of grant funding received through the Community Pool Revitalisation Program this proposal is to introduce a budget figure to expenditure job number 1561 - Community Pool Revitalisation under COA 132740 by $30,000 and an amount of $30,000 to the income COA 132030 thus having a nil effect on the overall budget. Background: Recent correspondence has been received from the Department of Sport and Recreation advising the Shire has been successful in a grant application to upgrade facilities at the Aquatic Centre. Such upgrades include:

A new shade sail

Submersible backwash pump

Non-slip paving paint to the main pool and surrounds

Instructor and Life Guard training Consultation: Nil Statutory Environment: The Council may amend the Budget pursuant to Section 6.8 of Local Government Act, 1995 which reads:

6.8. Expenditure from municipal fund not included in annual budget

(1) A local government is not to incur expenditure from its municipal fund for an additional purpose except where the expenditure —

(a) is incurred in a financial year before the adoption of the annual budget by the local government; or

(b) is authorised in advance by resolution*; or

(c) is authorised in advance by the mayor or president in an emergency.

* Absolute majority required.

(1a) In subsection (1) —

additional purpose means a purpose for which no expenditure estimate is included in the local government’s annual budget.


(2) Where expenditure has been incurred by a local government —

(a) pursuant to subsection (1)(a), it is to be included in the annual budget for that financial year; and

(b) pursuant to subsection (1)(c), it is to be reported to the next ordinary meeting of the council.

Relevant Plans and Policy: Nil Financial Implications: As mentioned, with the additional expenditure of $30,000 as listed matched by additional income of the same, there is a nil effect on council 2014/2015 Municipal Budget. Risk Assessment: Nil Community & Strategic Objectives:

Outcome 3.4 Improved passive and active leisure and recreation facilities.

3.4.6 Progress the development of the Aquatic Facility as a multipurpose sports hub.

Comment: The need for this report and a Council resolution is to introduce this external income into the current Budget and validate the expenditure in accordance with the statutory provisions of the Local Government Act 1995 and ensure transparency and accountability for the funding. In this regard the budget variation will facilitate the increase in the income and expenditure COAs to acknowledge the receipt of the grant from Department of Sport and Recreation for Council’s aquatic facility that will be reflected in the Budget as follows:

COA Job Description Current Budget

Additional Budget

New Budget

3274

PLANT & EQUP SWIM POOL MUN

3274 1561 Community Pool Revitalisation 0.00

30,000.00 30,000.00

3203

GOVT GRANT - POOL MUN -0.00 -30,000.00 -30,000.00

0.00 0.00 0.00

OFFICER’S RECOMMENDATION That Council in accordance with Section 6.8 of the Local Government Act 1995, authorise the following budget variations to reflect the receipt and expenditure of grant funding from the Department Sport and Recreation.



Additional Budget

New Budget

3274

PLANT & EQUP SWIM POOL MUN

3274 1561 Community Pool Revitalisation 0.00

30,000.00 30,000.00

3203

GOVT GRANT - POOL MUN -0.00 -30,000.00 -30,000.00

0.00 0.00 0.00


8.1.3 GASCOYNE REGIONAL TOURISM STRATEGY IMPLEMENTATION – REQUEST FOR FUNDING – GASCOYNE DEVELOPMENT COMMISSION

File No: 3CO419 Date of Meeting: 25 November 2014 Location/Address: Whole of the Gascoyne Region Name of Applicant: Gascoyne Development Commission Name of Owner: N/A Author/s: Ian D’Arcy – Chief Executive Officer Declaration of Interest: Nil Voting Requirements: Absolute majority

Summary of Item: The Council is in receipt of correspondence from the Gascoyne Development Commission (GDC) seeking a financial contribution from Council over the next two years in support of a funding application for employment of a Regional Tourism Officer to deliver on the objectives of the Gascoyne Regional Tourism Strategy that has recently been endorsed by the GDC Board. The officer recommendation is to conditionally support the application for funding and financial contribution request. Description of Proposal: This proposal relates to a request from the GDC for Council to contribute $5,000 per year for the next two years to support a funding application for employment of a Regional Tourism Officer by a yet to be formed and constituted Regional Tourism Board. The purpose of the Regional Tourism Officer is to deliver on the objectives of the Gascoyne Regional Tourism Strategy recently endorsed by the GDC Board. A copy of the GDC’s request is provided at Schedule 8.1.3(1). Background: The GDC, using tourism consultants and collaborating with relevant stakeholders and industry representatives over the past nine months, has prepared a tourism strategy for the Gascoyne Region. In summary this Strategy focuses on achieving the following key strategic objectives, as extracted from the document:

“1. Improve the rates of visitor satisfaction by 20% from baseline (2015) over three years across all levels of the industry through leading the implementation of collaborative regional initiatives.

2. Grow the regional value of the tourism industry by $20m over 5 years by targeting industry

cohesiveness, access, infrastructure and higher yielding markets. 3. Increase the number of accredited tourism products and services available in the region by 20%

and commence 15 new tourism products over the next five years by providing support to industry operators to build their individual and collective capacity.”

The document proceeds to state that:

“ In order to implement these strategic priorities, an industry-led model for the Gascoyne tourism industry has been developed. Formation of a Gascoyne Tourism Board consisting of limited numbers to oversee, lead strategy implementation is recommended. It is also suggested a number of sub-committees and working groups are generated by the Board to address strategic priorities.


The Working Groups will bring in appropriate stakeholders and expertise as required to progress issues. They will also use the leveraging and influencing powers of key agencies and bodies to promote, advocate and stimulate investment and funding for initiatives. The Working Groups that could be formed at the discretion of the proposed Gascoyne Tourism Board may include:

1. Cruise Ship Committee 2. Marketing and Events Working Group 3. Tourism Excellence Working Group 4. Cultural Connections Working Group 5. Inland Pathways Working Group

The recruitment of a role (a Tourism Development Officer) that supports regional tourism development is recommended to build relationships and facilitate, coordinate and help implement actions of the Board and Working Groups. The Strategy highlights a wide range of products and initiatives aimed at growing and developing the industry into the future. Not all of these projects and initiatives can be achieved at once. Key project to be considered ‘Quick Wins’ include:

1. Establish a Regional Tourism Board and Regional Development Role 2. Regional ‘Value of Tourism/Advocacy for Tourism Campaign to build business and community

sentiment towards tourism 3. Establish suitable berthing facilities for cruise ships in Exmouth

The key objective in developing this strategy was the identification of priority ‘flagship’ projects that would add significant value to the region’s tourism industry.

Priority ‘Flagship’ Tourism Projects Short Term

Establish Gascoyne Tourism Board and Regional Tourism Development Role

Regional Value of Tourism/Advocacy for Tourism Campaign

Regional marketing opportunities and positioning, supported by reliable data

Establish suitable berthing facilities for cruise ships in Exmouth

Grow existing markets and development higher yield market segments

Enhancement of caravan and camping infrastructure across the region

Improve air access to and across the region

Development Mt Augustus Tourist Park

Develop Regional Heritage and Cultural Trails

Develop new and innovative events and continue to grow and build the capacity of existing events that are unique to the Gascoyne region.

Medium Term

Develop and improve visitor interpretive quality and standards

Develop a suite of cross-regional packages and visitor experiences

Renew and rejuvenate products and experiences across the region.

Long Term

The Ningaloo Coast Road and Gascoyne Junction to Paraburdoo road infrastructure

Land assembly of Ningaloo coastal tourism nodes for eco retreat developments


In addition there are a range of initiatives linked to regional training, packaging of products at a regional level, sharing of information and data, and support for Aboriginal tourism products. These and other innovative themes will be used to build the scale, scope, diversity and coherence of the regional tourism industry. ”

More specific to the GDC’s request that forms the basis of this report, the Regional Tourism Strategy (on Pg. 18 and 19) details the recommended management structure as follows:

“The Success of this Strategy relies on its delivery. Participation and support for implementation activities is required from all levels of the industry- from those operating tours and managing visitor centres through to State and Federal government agencies.

The Regional model we seek to establish is industry driven and involves two new key roles within the Gascoyne tourism industry:

1. The Gascoyne Tourism Board the regional peak leadership group that is industry led, and has

membership held by industry representatives. Board size is important and should be limited in numbers for effectiveness.

2. A Senior Tourism Development Officer position that reports to the Gascoyne Tourism Board and has the responsibility for co-ordination and communication relating to Tourism Strategy programs, sub-committees, links to National Landscape initiatives, relationship and partnership management with all stakeholders.

Formation of the Tourism Board will initially be coordinated by the Gascoyne Development Commission. The main funding source identified for this initiative is the Royalty for Regions program. The delivery model is presented on the next page:


The Drivers of Strategy

The Board provides overall governance, strategic direction and impetus for action. It is proposed that working groups and sub-committees of the Broad drive the implementation of many (but not all) strategic priorities. They will draw on industry expertise in particular areas and bring in other strategic partners who are critical to the successful implementation of actions. The role of the working groups and committees will firstly define and map actions that need to be achieved and then source the financial and technical resources (with support as required from the “Leverage and Influencers” group) to drive the implementation of the strategy. The formation of working groups and/or sub-committees is something that is anticipated to evolve as the strategy is implemented with the specific nature of these groups being determined at a local level as required.”


A full copy of the Gascoyne Regional Tourism Strategy can be provided to Councillors on request. Consultation: Verbal communication has occurred at an officer level in regard to this funding request. As for preparation of the Regional Tourism Strategy, the Director Development Services and the Carnarvon Visitor Centre Coordinator together with Cr March have been the nominated Shire representatives on the GDC’s Steering Committee for this project who attended one meeting. It is understood this was a briefing of the draft Strategy document, otherwise there has been little to no input into the document. Statutory Environment: The Council may approve this funding request as funds are already allocated in the 2014/2015 budget under COA 452B – Economic Development Strategic Planning. Relevant Plans and Policy: There is no specific Plan or Policy that applies to this matter, although the Council is intending to prepare a local Carnarvon Tourism Strategy that will complement its Local Planning Strategy currently being drafted. Financial Implications: Should the Council honour the GDC’s request to contribute $5,000 this financial years towards the employment of a Regional Tourism Development Officer, the funding can be obtained from COA 452B Economic Development Strategic Planning that currently has an allocation of $30,000. As for the subsequent allocation of $5,000 in the next financial year, this funding can be notionally allocated, but will need to be further considered as part of the formal budget deliberations for the 2015/2016 financial year. Risk Assessment: Refer to Comment Section below. Community & Strategic Objectives:

Outcome 1.1 Increased tourism within the region

1.1.1 Promote and support local and regional tourism initiatives.

1.1.2 Facilitate the opportunities and funding options for niche tourism products and experiences.

1.1.5 Identify and further develop new tourism attractions and facilities.

1.1.7 Promote and support festivals, events and attractions that add value to the District’s economy.

Comment: Although this report is not intended to respond to GDC’s Strategy document as a whole given it is already endorsed by the GDC, there is some concern with regard to the level of detailed on the governance structure and recurrent funding to effectively achieve implementation of the strategic actions outlined in the Tourism Strategy. In this context it is considered the ‘Strategy Delivery’ (refer to Background Section of this report) lacks clarity on the governance framework and necessary funding for implementation. Ideally, the Strategy should offer guidance on the following in order for key stakeholders, such as the local governments, to


better understand their position and roles in delivering regional tourism initiatives, notwithstanding the letter received by the GDC states the Gascoyne Regional Strategy Steering Committee will determine some of this detail:

The Head of Power and form of membership to be applied;

The suggested size and balance of representation on the Board;

The frequency of Board meetings and suggested location for such meetings;

The avenues and sources for recurrent sustained funding to effectively deliver quality outcomes. Whilst it is acknowledged the implementation of the Strategy is to be “industry driven” and may possibly be funded by Royalties for Regions, at least initially which is supported, there is limited detail as to:

1. How the Board, if industry driven, will establish balanced representation and integrate in an

effective manner with the respective tiers of Federal, State and Local Government to deliver quality outcomes for tourism in the Region? Given, the document states……

……“The Gascoyne Tourism Board the regional peak leadership group that is industry led, and has membership held by industry representatives. Board size is important and should be limited in numbers for effectiveness”…..

….. it is assumed that Government, and in particular Local Government, will not individually be represented on the Board, but rather be recognized as support agencies. Based on this understanding, and in reading of the Strategy document as outline above, it is suggested the Tourism Board will be selected by the GDC following guidance from the Steering Committee and take a similar form and function to other constituted organisations, such as the Chamber of Commerce and Industry and the Carnarvon Grower’s Association as peak leadership industry groups. If this understanding is correct, the delivery of strategic actions and achieving meaningful outcomes will largely rely on balanced representation, strong partnership arrangements/agreements and a cohesive approach by key stakeholders across the region to be effective given the limited head of powers and resources of the Tourism Board. Accordingly, there needs to be a clear understanding as to ‘make-up’ of the Board, and the mechanisms of agreement, the roles and the responsibilities between the Board and respective Government Agencies/other stakeholders to establish collaborate partnerships. Notably, there does not appear to be such guidance in the Regional Tourism Strategy document.

2. What alternative funding sources exist to ensure a recurrent income stream and sustainability of the Tourism Board to effectively delivery on the strategic actions outlined in the Tourism Strategy beyond the requested 2 years of ‘seed’ funding currently being sought by the GDC? – refer to Schedule 8.1.3(1). In this regard the document appears to rely on Royalties for Regions funding as a sole source of income without reference to other measures such as a membership fee, as applied by other similar industry based organisations, and alternative grants funding. This raises concern that in time Local Government may in part be relied upon as a default source of income which cannot be viewed as a serious or sustainable option given the on-going financial obligations applicable to core business of Local Government. In consideration of this concern there should some clarity around sustainable funding beyond the initial two (2) years of funding being sought by the GDC through a Gascoyne Regional Grant Scheme application.

However, notwithstanding these comments there is a strongly held view that a regional approach to


tourism is paramount. On this basis, and accounting for the above concerns, it is recommended the Council in principle support the funding request from the GDC subject to clarity being provided on the concerns raised in points 1 and 2 above to the satisfaction of the CEO before any financial contribution is made. OFFICER’S RECOMMENDATION That Council advise the Gascoyne Development Commission it agrees in principle to the contribution of $5,000 in 2014/2015 financial year (to be taken from COA 452B) for employment of a Gascoyne Tourism Development Officer working under the direction of a yet to be formed Gascoyne Tourism Board, and a further $5,000 to be considered in 2015/2016 financial budget for this purpose, subject to clarification of the following points in relation to the Gascoyne Regional Tourism Strategy being submitted to and accepted by the Council prior to respective payments being made:

1. How the Gascoyne Tourism Board, if industry driven, will establish balanced representation and integrate in an effective manner with the respective tiers of Federal, State and Local Government and other external key stakeholders to deliver quality outcomes for tourism in the Region?

2. What alternative funding sources exist to ensure a recurrent income stream and sustainability of the Tourism Board to effectively delivery on the strategic actions outlined in the Gascoyne Regional Tourism Strategy beyond the requested 2 years of ‘seed’ funding currently being sought by the GDC?


SCHEDULE 8.1.3


8.2.1 ACCOUNTS FOR PAYMENT OCTOBER 2014 File No: 2F0504 Date of Meeting: 25TH November 2014 Location/Address: Shire of Carnarvon Name of Applicant: Shire of Carnarvon Author/s: Lynda Mogg, Relief, Creditors Officer Declaration of Interest: Nil Voting Requirements: Simple Majority

Summary of Item: To present the listing of accounts paid from the Municipal Fund and Trust Fund in accordance with the requirements of the Local Government (Financial Management) Regulations 1996. Background: Council delegated to CEO the exercise of its power under Financial Management Regulation 12 to make payments from Municipal Fund and Trust Fund. Statutory Environment: Local Government Act 1995 – Section 5.42 Local Government (Financial Management) Regulations 1996 – Regulations 12 and 13 Relevant Plans and Policy: All accounts are paid as per the Shire of Carnarvon’s 2014/15 Budget. Financial Implications: Ongoing management of Council funds by providing Council with sufficient information to monitor and review payments made. Strategic Implications” Strategy 5.4.2 of the Shire of Carnarvon Plan for the Future 2007-2010 requires the maintenance of a high standard of financial management. Comment: Accounts paid to 31st October2014 are listed at Schedule No. 8.2.1 (1) OFFICER’S RECOMMENDATION That Council a) Endorse the accounts paid to 31st October 2014 as listed in Schedule covering vouchers

numbered BD1469 To BD1474 Bank Direct $ 50,432.39 45283 To 45352 Muni $ 135,251.72 7127 To 7132 Trust $ 20,632.25 EFT14747 To EFT15043 Muni $ 1,139,910.38 Totalling $1,346,226.74 be endorsed by Council. b) Note Sundry Creditors as at 31st October 2014 totalling $183,600.15.


List of accounts submitted to the Full Council Meeting 25th November 2014

for confirmation in respect to accounts already paid.

VOUCHER

NUMBER

PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT

825 MERCHC/C MERCHANT FEES CIVIC CENTRE MERCHANT FEES CIVIC CENTRE 29.00

825 MERCHC/C MERCHANT FEES CIVIC CENTRE MERCHANT FEES CIVIC CENTRE 73.72

825 BPay BPAY FEES BPAY FEES 257.60

825 MERCHSHIRE MERCHANT FEES SHIRE MERCHANT FEES SHIRE 1679.51

825 transactiv ANZ TRANSACTIVE FEES ANZ TRANSACTIVE FEES 260.33

826 WESTNETAIR AIRPORT WESTNET ACCOUNT AIRPORT WESTNET ACCOUNT 12.95

826 WESTNETDEP DEPOT WESTNET ACCOUNT DEPOT WESTNET ACCOUNT 11.00

826 WESTNETSOC SHIRE WESTNET ACCOUNT SHIRE WESTNET ACCOUNT 11.00

826 WESTNETCIV CIVIC CENTRE WESTNET ACCOUNT CIVIC CENTRE WESTNET ACCOUNT 49.95

826 WESTNETYOU YOUTH WESTNET ACCOUNT YOUTH WESTNET ACCOUNT 164.90

1469 ALLEASING FINANCE P302 SWEEPER LEASE 01.10.2014 31.12.2014 18140.10

1470 ANZ BANK LIMITED CORPORATE CREDIT CARD - SEE ATTACHED SCHEDULE 1654.20

1471 EASIFLEET NOVATED LEASE PAYMENT FOR C27607 767.50

1472 SG FLEET AUSTRALIA PTY LTD SG FLEET PAYMENT 05.09.2014 04.10.2014 26159.98

1473 MACQUARIE EQUIPTMENT RENTALS PTY LIMITED PHOTOCOPIER RENTAL PARTIAL PAYMENT (PRO RATA). LEASE NO.

0002027008201

940.65

1474 MACQUARIE EQUIPTMENT RENTALS PTY LIMITED MACQUARIE DOCUMENT FEE FOR PHOTOCOPIER RENTAL ON LEASE NO.

0002027008201

220.00

7127 BUILDING & CONSTRUCTION INDUSTRY TRAINING BCITF COLLECTIONS FOR SEPTEMBER 2014 2424.50

7128 BUILDING COMMISSION BSL COLLECTIONS FOR SEPTEMBER 2014 1075.25

7129 JOAN MITCHELL REFUND OF BOND HELD FOR HIRE OF WOOLSHED ON THE 18TH OCTOBER

2014

1100.00

7130 SHIRE OF CARNARVON MUNICIPAL FUND BSL COLLECTIONS FOR SEPTEMBER 2014 82.50

7131 SHIRE OF CARNARVON MUNICIPAL FUND SHIRES COMMISSION ON SALE OF SPACE & TECHNOLOGY MUSEUM

COCKTAIL PARTY TICKETS

315.00

7132 CARNARVON SPACE & TECHNOLOGY MUSEUM INC CARNARVON VISITORS CENTRE TICKETS FOR COCKTAIL PARTY: 61 TICKETS

SOLD

15635.00

EFT14747 AUSTRALIAN SERVICES UNION Payroll deductions 50.20

EFT14748 AMP NORTH PERSONAL SUPERANNUATION &

PENSION PLAN

Superannuation contributions 209.58

EFT14749 ASTERON Superannuation contributions 148.35

EFT14750 AUSTRAL POOL SUPPLIES 6 X STARTING PLATFORM COVER FOR SP & SX SERIES CODE :

PSIGNCAP1FOR AQUATIC CENTRE AS PER QUOTE 295478

1265.00

EFT14751 BEAUREPAIRES SUPPLY X1 TYRE FOR PTRU4 PARKS AND GARDENS TRUCK 1256.80

EFT14752 B & L BUILDING NEW LIBRARYSUPPLY LABOUR AND MATERIALS TO CONSTRUCT AND

INSTALL RAMP TO DRAWINGS SUPPLIED. DECK CONSTRUCTED OF HOT

DIPPED GALV STEEL WORK AND MOD WOOD SILVER GUM DECKING.

CONSTRUCT HANDRAIL TO BUILDING CODR AND HINGE OPENING

GATEWAY AS PER QUOTED DATED 13.6.2014

28050.00

EFT14753 BOC LIMITED (AUST) BOC ARGOSHIELD UNIVERSAL SIZE G FOR WORKSHOP 265.72

EFT14754 CARNARVON BETTA HOME LIVING LIBRARY UPSTAIRS MEETING ROOM SMALL BAR FRIDGE PALSON REF BAR

49.5 L MODEL PAL50BFZ AS PER QUOTE 10038126

338.00

EFT14755 CARTER ROOFING & SLATING PTY LTD ROOFING AND GUTTER WORKS MAIN OPERATIONS BUILDING OTC SITE AS

PER QUOTE DATED 15 AUGUST 2014

14103.93

EFT14756 CONCEPT ONE PTY LTD Superannuation contributions 345.92

EFT14757 CARNARVON QUALITY FRUIT & VEG Staff Room Materials i.e coffee, milk, tea 253.23

EFT14758 CARNARVON AUTO ELECTRICS REGAS A/C SYSTEM ON PGRA1, PTRU3, PUTE8 614.90

EFT14759 CARNARVON GROWERS ASSOCIATION PVC BUSH, COUPLING AND ELBOWS AS QUOTED QU0711 261.07

EFT14760 CARNARVON LAWNMOWING & GARDEN

MAINTENANCE (HENRY)

CONTRACT MOWING OF ROBINSON STREET FOR THE SIX WEEK PERIOD

FROM 7.07.14 TO 18.08.14 AS PER 6 WEEK ROSTER AND IN ACCORDANCE

WITH TENDER 8/2011

3443.41

EFT14761 CARNARVON STEEL SUPPLIES MATERIAL AND BOLTS FOR P309 FOR THE HEAD GUARD RAIL BEHIND THE

CAB

313.80

EFT14762 CARNARVON TRAVEL CENTRE RETURN AIRFARE LEAH IVEY CARNARVON TO PERTH 29 SEPTEMBER 2014

PERTH TO CARNARVON 12 OCTOBER 2014

788.50

EFT14763 ATO CHILD SUPPORT AGENCY Payroll deductions 1080.70

EFT14764 DOWN UNDER PROMOTIONS PERFORMANCE FEE NEARLY NEIL " 13TH NOVEMBER 2014" 6600.00

EFT14765 ELDERS RURAL SERVICES AUSTRALIA LIMITED 2 X 15L BACKPACK SPRAY UNITS FOR PARKS & GARDENS & DOG FOOD 260.00

EFT14766 ELECTRICAL GENERATION AND MAINTENANCE FIT 2C+E CABLE FITTED WITH 5 PIN 415V 32A PLUG TO WELDER 385.13

EFT14767 FIRST STATE SUPER Superannuation contributions 199.97

EFT14768 GASCOYNE FUNERAL DIRECTORS & MONUMENTALS CEMETERY CARE AND MAINTENANCE FOR AUGUST 2014 2272.50

EFT14769 GATEWAY MOTEL CARNARVON VISITORS CENTRE BOOKINGS 8237.25

EFT14770 HEMA MAPS VARIETY OF MAPS AND BOOKS MERCHANDISE FOR VISITORS CENTRE 95.99

SHIRE OF CARNARVON

LOCAL GOVERNMENT ACT 1995

Page 1Full Council Agenda 25 November 2014 18

VOUCHER

NUMBER


EFT14771 HUDSON, BEVERLEY REIMBURSEMENT FOR PURCHASE OF CRAFT SUPPLIES & EQUIPMENT FOR

SCHOOL HOLIDAY PROGRAM PLUS STORAGE CONTAINERS FOR YOUTH

CENTRE

243.72

EFT14772 INTEGRITY COACH LINES (AUST) PTY LTD CARNARVON VISITORS CENTRE BOOKINGS 16.08.2014 31.08.2014 7995.75

EFT14773 J & T FREIGHT FREIGHT FOR SPILL KIT FROM BLACKWOODS 87.25

EFT14774 JASON SIGNMAKERS 450MM WIDE x 600MM HIGH SIGN TO READ '1' IN RED PRINT ON WHITE

BACKGROUND FOR THE WASTE FACILITY

237.60

EFT14775 KALM EARTHMOVING UP TO 4 DAYS HIRE OF 1 X 6W TIP TRUCK ON BUSH BAY RD COMMENCING

TUESDAY 2.9.14 AS PER QUOTE 2 DATED 28.8.14

3751.00

EFT14776 STATE LIBRARY OF WA 3 X LOST BOOKS (REF.12364) LOVE AGAINST AL ODDS; LOVE CHANGES

EVERYTHING; THE QUALITY OF LOVE

58.30

EFT14777 MCLEODS BARRISTERS & SOLICITORS NINGALOO REEF RESORT PROSECUTION LAWYER SERVICE FEES 714.85

EFT14778 DON MCLEOD PAINTING Painting of Steelwork at the Baston Pavillion as per quote 0521 dated 5

June 2014

7370.00

EFT14779 MICHELLE GOFF REIMBURSEMENT OF KIOSK ITEMS PURCHASED FOR SALE AT THE CIVIC

CENTRE

160.77

EFT14780 NESPRESSO PROFESSIONAL COFFEE ORDER SEPTEMBER 2014 COUNCIL CHAMBERS 217.00

EFT14781 ANL LIGHTING AUSTRALIA OZLITE PTY LTD 50 LIGHT STARTERS & 25 FLURESCENT TUBE T5 355.80

EFT14782 THE TRUSTEE FOR THE PAULL SUPERANNUATION

FUND


EFT14783 CARNARVON POLICE & COMMUNITY YOUTH

CENTRE (PCYC) INC.

KIDS SPORT VOUCHERS 2800.00

EFT14784 RAY WHITE CARNARVON RENT 1B RICHARDS STREET 19/09/2014 18/10/2014, RENT UNIT A/11

STUART STREET 30/09/2014 - 30/10/2014

1676.40

EFT14785 REDCLIFF ELECTRICAL REPAIR 5 X LIGHTING TO BOULEVARD (WOOLWORTHS) CARPARK AS PER

QUOTE SOC132.

3533.20

EFT14786 RELIANCE PETROLEUM FUEL SUPPLIES 1349.90

EFT14787 REPCO PTY LTD NS40ZL BATTERYHI PERFORMANCE FOR PTL5 JETWAVE GRAFFITI TRAILER 184.25

EFT14788 ROSE SUPERFUND Superannuation contributions 93.88

EFT14789 SCOOP PUBLISHING 12 MONTH ADVERTISING OF CARNARVON IN SCOOP TRAVELLER MAGAZINE 5478.00

EFT14790 SETON AUSTRALIA PTY LTD 4X TACTILE FLOOR WARNING INDICATOR YELLOW STYLE S8313 FOR

CARNARVON LIBRARY ART GALLERY

527.21

EFT14791 STATEWIDE SUPERANNUATION TRUST Superannuation contributions 335.10

EFT14792 SUN CITY SECURITY ADMIN OFFICE SECURITY AUG 2014 330.00

EFT14793 SUN CITY PRINT & DESIGN SUPPLY 5000x DL WINDOW FACES ENVELOPES (CODE NO. 140030) PRINTED

IN FULL COLOUR

1093.00

EFT14794 SUNNY SIGN COMPANY PTY LTD 20 X STREET SIGNS AS PER ATTACHED LIST AND QUOTE 225923 902.00

EFT14795 SWEET AS CONCRETE 0.7CM 25MPA CONCRETE FOR FOOTPATHS @ $26.50 (PLUS GST) AS PER

CONTRACT 10/2013

253.55

EFT14796 TICKLED PINK ASSORTED LOCAL SOAPS FOR RETAIL AT CARNARVON VISITOR CENTRE 200.00

EFT14797 WA RANGERS ASSOCIATION RANGERS CONFERENCE AND AWARDS DINNER FOR THEO & PAUL 10 AND

11 SEPTEMBER 2014

1040.00

EFT14798 WENTWORTH PLAZA HOTEL ACCOMMODATION AND ALL CHARGES INCLUDING PARKING FOR 2 DAYS

GARRY STAMMERS CHECKING IN 31 AUGUST 2014 CHECKING OUT 2

SEPTEMBER 2014

421.80

EFT14799 WEST AUSTRALIAN NEWSPAPER LTD ADVERTISMENT OF LOCAL LAWS IN THE NORTHERN GUARDIAN 27.08.2014

ID 2574800 DOG LAW ID 2574809 CAT LAW ID 2574821 PUBLIC PLACES ID

2574831 PARKING & FACILITES ID 2574831 REPEAL LOCAL LAW

5204.20

EFT14800 WESTERLY CONTRACTORS FROND REMOVAL FROM 19 PALMS AS MARKED ON OLIVIA ST, FROM

ROBINSON STO TO DAVID BRAND DRIVE AS PER CONTRACT 2/2011

5025.16

EFT14801 WESTRAC PTY LTD FREIGHT FOR PART TO BE SENT BACK AFTER RECEIVING REPLACEMENT

PART

18.57

EFT14802 W & K PAINTING CARNARVON SIGNS 2 X CAUTION STEP SIGN FOR PELICAN POINT PUBLIC TOILETS 103.00

EFT14803 YOUNG MOTORS GERALDTON x2 IDLERS x1 TIMING BELT TENSIONER x1 ADJUSTER x1 TIMING BELT FOR

PUTE32 RANGERS VEHICLE

955.23

EFT14804 ADAGE FURNITURE LIBRARY CHAIRS ADDITIONAL MODEL: VITA CHAIR IN RED QUOTE NO.

Q1332 DATED 28.8.2014

924.00

EFT14805 ALAN HOBBS CONTRACT EHO EHO SUPPORT FOR WASTE MANAGEMENT SERVICES SEPTEMBER 2014 10819.80

EFT14806 ALAN SURGENER REIMBURSMENT OF ITEMS BOUGHT AT TROPICS HOME HARDWARE FOR

TECHNICAL ASSITANCE TO VENUE HIRE AND ASSISTANCE

139.10

EFT14807 ALS LIBRARY SERVICES PTY LTD 21 books 19.43

EFT14808 BAYVIEW CORAL BAY CARNARVON VISITORS CENTRE ACCOMMODATION 673.75

EFT14809 BAY LODGE CARNARVON VISITORS CENTRE ACCOMMODATION 29.75

EFT14810 BEST WESTERN SEA BREEZE RESORT ACCOMMODATION 352.75

EFT14811 CARNARVON MENSWEAR MISC STAFF UNIFORMS 12396.65

EFT14812 BLACKWOODS GERALDTON 00989544 LIFTING CHAIN 2M WITH LATCH HOOK FOR ABANDONED

VEHICLE REMOVAL

736.32

EFT14813 BRUCE TIPPETT MARKETING PTY LTD BEACH BAGS VISITORS CENTRE 245.42


VOUCHER

NUMBER


EFT14814 CABCHARGE AUSTRALIA PTY LTD TAXIS FARES 189.81

EFT14815 CALTEX AUSTRALIA PETROLEUM PTY LTD FUEL SUPPLIES PUTE27 244.02

EFT14816 CARNARVON MOTOR GROUP PTY LTD CLIPS TO HOLD DOWN LIGHT GUARD UNDER BONNET 6.63

EFT14817 CARNARVON CENTRAL APARTMENTS ACCOMMODATION 3379.77

EFT14818 CARNARVON CLEANERS PTY LTD CLEANING OF SHIRE BUILDINGS BETWEEN 1ST AUGUST TO 31ST OCTOBER

2014

9178.26

EFT14819 CARNARVON IGA YOUTH EXPENSES KITCHEN ITEMS 33.29

EFT14820 CLOTHIER, CAITLIN MEALS WHILST AT MCAA CONFERENCE 75.35

EFT14821 COUNTRYWIDE AUSTRAL PTY LTD ADVERTISING FOR CIVIC CENTRE IN BLUE LIGHT MAGAZINE 440.00

EFT14822 CORAL COAST PLUMBING SULLAGE REMOVAL OF BLOWHOLES PC 930.00

EFT14823 CORAL COAST TOURIST PARK CARNARVON VISITORS CENTRE ACCOMMODATION 625.61

EFT14824 CORAL COAST VETERINARY HOSPITAL BOARDING OF CAT X13 DAYS, BOARDING AND MICROCHIPPING,

EUTHANASIA

473.00

EFT14825 CONTROLLED IRRIGATION SUPPLIES 40 X PGP SPRINKLERS FOR RETIC REPAIR AT AIRPORT, X40 PGP SPRINKLERS

& 20 LILAC TOPS

1532.00

EFT14826 CARNARVON BEACH CANAL RETREAT CARNARVON VISITORS CENTRE BOOKING 136.50

EFT14827 CARNARVON BUS CHARTER BOOKINGS FOR KENNEDY RANGERS TOURS ON 08/08/2014 1321.25

EFT14828 CARNARVON GROWERS ASSOCIATION 1 X VALVE AND DIAPHRAGM FOR AIRPORT RETIC AS PER QUOTE QU0719 171.34

EFT14829 CARNARVON HOTEL ACCOMMODATION BOOKING 10941.84

EFT14830 CARNARVON LAWNMOWING & GARDEN

MAINTENANCE (HENRY)

CONTRACT MOWING OF HMAS SYDNEY MEMORIAL DRIVE FOR THE SIX

WEEK PERIOD FROM 17.09.14 TO 29.10.14 AS PER 6 WEEK ROSTER AND IN

ACCORDANCE WITH TENDER 8/2011

4064.64

EFT14831 CARNARVON NEWS YOUTHCRAFT MATERIAL FOR ACTIVITIES DURING SCHOOL HOLIDAYS. PIPE

CLEANERS, PAPER, SCISSORS, TAPE, FEATHERS ETC

137.90

EFT14832 CARNARVON MITRE 10 MISC PRODUCTS 598.67

EFT14833 WALT DISNEY STUDIOS MOTION PICTURES,

AUSTRALIA

PURCHASE OF FILM TINKER BELL AND THE FAIRY PIRATES SEPT 2014 756.96

EFT14834 DORMA AUSTRALIA PTY LTD 3X DORMA AUTOMATIC DOORS INSPECTION AT CARNARVON AIRPORT 660.00

EFT14835 DUKS CONTRACTING PTY LTD UP TO 4 DAYS HIRE OF WATER TRUCK ON BUSHBAY RD COMMENCING

2.9.14 AS PER CONTRACT 13/2013

5197.50

EFT14836 ELITE PROJECT INSTALLATIONS NEW LIBRARYREPLACE DAMAGED/VANDALISED ARCHITECTURAL PANELS

FROM FACADE OF LIBRARY

43004.50

EFT14837 FARNE, JOHN & VERONICA MAINTENANCE TO LANDFILL SITE_CORAL BAY 130 SEPTEMBER 2014 19379.02

EFT14838 FASCINE LODGE CARNARVON ACCOMMODATION BOOKING 1505.00

EFT14839 FITZY'S MINI LOADS & EXCAVATIONS PRESSURE CLEANING OF CBD & DAVID BRAND DRIVE FOOTPATH CLEANING

AREA AS PER CONTRACT 15/2013 FOR MONTH OF SEPTEMBER 2014

7172.00

EFT14840 ALEXANDER FULLARTON MONTHLY COUNCILLOR SITTING FEE 1208.33

EFT14841 GANZER N MONTHLY COUNCILLOR SITTING FEE 1924.99

EFT14842 GATEWAY MOTEL ACCOMMODATION BOOKING 801.50

EFT14843 GM MULTIMEDIA PTY LTD LIBRARY PROJECTORS PANASONIC LCD XGA PROJECTORS MODEL NO.

PTLB360A 1 FOR LIBRARY 1 FOR MEETING ROOM QUOTE NO. 100638

DATED 16 SEPTEMBER 2014 INCLUDING DELIVERY

2220.00

EFT14844 HOPPYS ACCESSORY BAR BRAKE PEDAL RUBBER REPLACEMENT HOLDEN RODEO DUAL CAB 4 X 4 9.95

EFT14845 BEST WESTERN HOSPITALITY INN CARNARVON ACCOMMODATION BOOKINGS 751.60

EFT14846 INTEGRITY COACH LINES (AUST) PTY LTD CARNARVON VISITORS CENTRE BOOKINGS: 01/09/2014 15/09/2014 8879.40

EFT14847 J & T FREIGHT FREIGHT FOR PURCHASE ORDER 24692 2200 RATES BROCHURES 90.80

EFT14848 JARDINIER GARDEN CARE CONTRACT MOWING OF CARNARVON RD FOR THE MONTH OF AUGUST

2014 AS PER TENDER 8/2011

9940.02

EFT14849 JULEE NELSON MONTHLY COUNCILLOR SITTING FEE 1208.33

EFT14850 KCD FUEL SUPPLIES FUEL SUPPLIES 5081.37

EFT14851 MACA CIVIL PTY LTD FURNITURE ITEMS FROM BROWNS RANGE ALLIANCE TO FURNISH UNIT

RENTALS AT MARMION STREET FOR STAFF

860.00

EFT14852 MACDONALD JOHNSTON ENGINEERING FILTERS AND SERVICE KIT AS PER QUOTE 104415 FOR SERVICING P302

STREET SWEEPER

463.97

EFT14853 MARKET CREATIONS PRODUCTION OF THE CARNARVON HOLIDAY PLANNER X 60 000 COPIES 9779.00

EFT14854 MCLEODS BARRISTERS & SOLICITORS LEGAL ADVISE FOR BAYVIEW KENYA CORAL BAY FOR BUILDING ORDERS 1973.40

EFT14855 MICHELLE GOFF REIMBURSEMENT OF ITEMS BOUGHT AT BUNNINGS, CHRISTMAS/PARTY

LIGHTS TO BE USED AT THE LIVE SHOWS

159.79

EFT14856 MONKEY MIA WILDSIGHTS CARNARVON VISITORS CENTRE TOURS 155.75

EFT14857 MODERN TEACHING AIDS LIBRARY COMPUTER TABLE FOR TEENS MODEL NO. STK4205 STOCKHOLM

QUOTE 727122

219.57

EFT14858 LGIS RISK MANAGEMENT RISK MANAGEMENT FOUNDATIONS PROJECT SERVICES PROVIDED TO

16/07/2014

9152.00

EFT14859 NARADA HOTEL INVESTMENTS PTY LTD T/A

PAGODA RESORT & SPA

ACCOMMODATION AND ALL CHARGES + SECURE PARKING PAUL

WILSON/THEO BRUGMAN 2 X BEDROOM APARTMENT CHECKING IN 9

SEPTEMBER AND CHECKING OUT 12 SEPTEMBER 2014

1420.10


VOUCHER

NUMBER


EFT14860 NINGALOO CLUB CORAL BAY ACCOMMODATION BOOKING 28.00

EFT14861 OCEAN CENTRE HOTEL CARNARVON VISITORS CENTRE ACCOMMODATION 165.37

EFT14862 OCEANSIDE VILLAGE SHARK BAY ACCOMMODATION BOOKED 144.37

EFT14863 ELDERS REAL ESTATE LEASE ON BUZOLIC COURT RENT FOR OCTOBER 2014 1646.66

EFT14864 PRIORITY SHARK BAY PTY LTD CARNARVON VISITORS CENTRE CHARTER 1478.75

EFT14865 QUANTUM SURVEYS SURVEY FOR CONSTRUCTION OF RESAS CARNARVON AERODROME

REQUIREMENT AS PER DEPARTMENT OF TRANSPORT

6770.50

EFT14866 RAECO LIBRARY (6 X PACKS OF TEN WIRE BOOK DISPLAY EASELS) 148.13

EFT14867 R AND G CARNARVON PTY LTD CATERING CORPORATE INFORMATION SESSION TUESDAY 9 SEPTEMBER

2014 4.00PM CATERING 15 PEOPLE

181.00

EFT14868 REDCLIFF ELECTRICAL INVESTIGATE FAULTY MAIN PUMP AND REPLACE TIMER ON MOTOR AT

SWIMMING POOL

943.49

EFT14869 REFACE INDUSTRIES PTY LTD LIBRARY DISC REPAIRER/CLEANER MODEL VMI2550i BUFFY EMAIL QUOTE

DATED 2.9.2014

1670.01

EFT14870 REPCO PTY LTD MISC DEPOT ITEMS 1483.23

EFT14871 R & L COURIERS FREIGHT COSTS CHAMP 5 KIT FROM MIDWEST MOWERS GERALDTON TO

SHIRE DEPOT

19.25

EFT14872 CARNARVON SEA CHANGE APARTMENTS ACCOMMODATION BOOKINGS 525.00

EFT14873 SOUNDPACK SOLUTIONS 50 X DVD CASES (10 X EACH OF SIZE 002, 003, 006, 008, 010) 152.90

EFT14874 STATE LAW PUBLISHER GAZETTE NOTICE FOR SCHEME AMDENDMENT 67 69.50

EFT14875 SUB SEA ON NINGALOO TOURS BOOKED 337.75

EFT14876 SUN CITY PRINT & DESIGN 20x LANDFILL BOOKS FOR THE BROWNS RANGE WASTE FACILITY WITH

NEW FEES

490.00

EFT14877 SUNPRINTS TSHIRTS AND CLOTHING 31 x LADIES ACE COOLFIT POLY POLO FOR SALE MERCHANDISE 562.65

EFT14878 TIMOTHY ROBERTS REIMBURSEMENT OF RELOCATION EXPENSES 5480.55

EFT14879 TOLL IPEC PTY LTD FREIGHT 538.26

EFT14880 TOLL EXPRESS FREIGHT JASON SIGNMAKERS 278.66

EFT14881 TROPICS HARDWARE MISC DEPOT ITEMS 1594.00

EFT14882 UNIVERSAL PICTURES INTERNATIONAL

AUSTRALASIA PTY L

PURCHASE OF FILM MRS BROWNS BOYS' D'MOVIE SEPT 2014 275.00

EFT14883 WALLACE, DANE REIMBURSEMENT OF CLAG FUNDING MEALS 187.00

EFT14884 WA LOCAL GOVERNMENT ASSOCIATION VISA ADMINISTRATION FEE ON BEHALF OF SHIRE OF CARNARVON MARIUS

SHEPHERD

1100.00

EFT14885 WINTERSUN CARAVAN PARK ACCOMMODATION BOOKINGS 817.23


EFT14887 ADVANCE AUTOQUIP 2000 4 POST HOIST FOR THE WORKSHOP AUTOLIFT 1672174DCW AS PER QUOTE

PRICE INCLUDES DELIVERY AND ONSITE TRAINING

38700.00


EFT14889 AUSTRALIAN TAXATION OFFICE B.A.S SEPTEMBER 2014 157274.00

EFT14890 GRIFFIN VALUATION ADVISORY PROVIDE VALUATION SERVICES FOR INSURANCE PURPOSES ON LAND &

BUILDING ASSETS (AS PER PROPOSAL)

13533.87

EFT14891 BEAUREPAIRES MISC MACHINERY 8249.65

EFT14892 CARNARVON MENSWEAR 1 X PAIR STEEL CAPPED LACE UP BOOTS DANIEL DEBONI 188.00

EFT14893 BOC LIMITED (AUST) ADVANCE275C COMPACT MIG WELDER FOR THE WORKSHOP PLEASE USE

TOLL EXPRESS 757759

1521.21

EFT14894 BOOKEASY TOURISM SOLUTIONS BOOKEASY COMMISSION FEE FOR SEPTEMBER 2014 979.26

EFT14895 CARNARVON CLEANERS PTY LTD CARPETS CLEANED AT VISITORS CENTRE 165.00

EFT14896 CARNARVON IGA YOUTH INGREDIENTS FOR COOKING SESSIONS AND HOLIDAY PROGRAM.

YOUTH OTHER ITEMS FOR CENTRE ACTIVITIES

161.07

EFT14897 COCA COLA AMATIL (AUST) PTY LTD COKE PRODUCTS FOR CINEMA KIOSK 870.87

EFT14898 CORAL COAST PLUMBING EMPTY OF SULLAGE DUMP POINT AT BLOWHOLES LOCATION 1 1530.00

EFT14899 CORAL COAST VETERINARY HOSPITAL DOG OPERATIONS FOR AUGUST 2014 310.77

EFT14900 CORAL COAST WATER PTY LTD WATER SALES FROM STANDPIPE TAKEN BY FITZYS MINI LOADS FROM

25/08/2014 12/09/2014

63.25


EFT14902 CARNARVON QUALITY FRUIT & VEG MISC STAFF AMENITIES (STAFF ROOM AND TOILETS) 1408.29

EFT14903 CARNARVON BOWLING CLUB REGISTRATON OF DEPOT DODGERS FOR BOWLING SEASON COMMENCING

14 OCTOBER 2014

160.00

EFT14904 CARNARVON GROWERS ASSOCIATION MISC RETIC DEPOT 769.02

EFT14905 CARNARVON TRAVEL CENTRE FLIGHTS FOR TAHLIA HEITMANTAYLOR WEDNESDAY 15 OCTOBER 2014

RETURNING SATURDAY 18 OCTOBER 2014 RECORDS TRAINING

793.71


EFT14908 DEPARTMENT OF FIRE & EMERGENCY SERVICES 2014/2015 ESL SECOND QUARTER CONTRIBUTION 6322.58


EFT14910 GARY'S REFRIGERATION & SERVICES REGAS AIR CONDITIONER ON MULTIWHEEL ROLLER AT SHIRE DEPOT 456.50

EFT14911 GASCOYNE OFFICE EQUIPMENT 2 NEW OFFICE CHAIRS AND SMALL DESK FOR VISITOR CENTRE STAFF 592.50

EFT14912 HOPPYS ACCESSORY BAR TOOLS AS PER QUOTE FOR THE WORKSHOP TIN SNIPS X 3 RATCHET

COMPOSITE KIN ADAPTOR

733.75

EFT14913 IMPART MEDIA MONTHLY MAINTANENCE FEE FOR ONLINE BOOKING GADGET AUGUST

2014

108.90

EFT14914 JASON SIGNMAKERS 2 X 4 SIDED YELLOW CONE WITH 'CLOSED, CLEANING IN PROGRESS'

MESSAGE ON ONE SIDE

198.00


VOUCHER

NUMBER



EFT14916 KOMATSU AUSTRALIA PTY LTD 0702000900 GREASE FITTING FOR KOMATSU WHEEL LOADER P303 13.41

EFT14917 MARKET CREATIONS 2200 RATES BROCHURES 2673.00

EFT14918 MCLEODS BARRISTERS & SOLICITORS LEASE FOR CARNARVON MOTORCYCLE CLUB INC 957.00

EFT14919 MELISSA PERRY REIMBURSEMENT FOR 1X BLACK MATERNITY SKIRT 30.00

EFT14920 MICHELLE GOFF REIMBURSEMENT OF CHIPS AND LOLLIES PURCHASED FOR THE CINEMA

KIOSK

99.56

EFT14921 MODERN TEACHING AIDS 1 X MISCELLANEOUS ARTS AND CRAFTS MATERIALS 236.56

EFT14922 ELDERS REAL ESTATE WATER CONSUMPTION 3 BUZOLIC COURT, 19/08/2014 18/09/2014 52.70


FUND


EFT14924 PRINGLE, ROBERT REIMBURSEMENT OF RELOCATION COSTS 4342.80

EFT14925 R AND G CARNARVON PTY LTD FASCINE WORKING GROUP MEETING CATERING 15 PEOPLE WEDNESDAY 8

OCTOBER 2014 12.30PM COUNCIL CHAMBERS

236.00

EFT14926 RAY WHITE CARNARVON 19 CASTRINI CRESCENT WATER CONSUMPTION 124.42

EFT14927 REDCLIFF ELECTRICAL INSTALL 1 EXTRA LIGHT OVER BOOK SHELVES IN LIBRARY ART GALLERY AS

PER QUOTE SOC148

1706.49

EFT14928 R & L TRANSPORT HIRE OF MINI EXCAVATOR AND OPERATOR FOR EXCAVATION OF RETIC

PIPES IN MASLEN ST APPROX 3 HOURS

280.50

EFT14929 ROADSHOW FILMS PTY LTD PURCHASE OF FILM THE EXPENDABLES 3 SEPT 2014 247.50


EFT14931 SANDY MCGINNS MOTORCYCLES MISC DEPOT ITEMS 1526.10

EFT14932 SEATADVISOR AUSTRALIA TICKET SALES FOR SEPTEMBER 2014 182.05

EFT14933 SECUREPAY PTY LTD FRAUDGUARD ON PAYMENTS SEPTEMBER 2014 0.17

EFT14934 SHOW TECHNOLOGY AUSTRALIA PTY LTD DMX CABLES 1M X 6 DMX CABLES 3M X 6 DMX CABLES 10M X 6 DMX

CABLES 20M X 4 NEEDED FOR WOOLSHED AND THEATRE LIGHTS

480.99

EFT14935 SKIPPER TRUCK PARTS PARTS AS PER QUOTE 0354764 BRAKE CHAMBER AND VALVE,QUICK

RELEASE WASTE FACILITY TIPPER TRUCK P294 IVECO ACCO

116.35

EFT14936 SOUTHWEST FIRE SERVICES ASSESSMENT AND PREPARATION OF A FIRE MANAGEMENT PLAN OVER THE

BLOWHOLES RESERVES

2880.00


EFT14938 SUN CITY PRINT & DESIGN 20 X NEW LANDFILL BOOKS WITH AMENDED FEES VIA TOLL REFER TO THE

PROFORMA IN THE ATTACHED EMAIL DATED 17.09.2014

392.00

EFT14939 SUNPRINTS TSHIRTS AND CLOTHING CHILDRENS T SHIRTS X 108 MERCHANDISE FOR VISITORS CENTRE 1013.55

EFT14940 TEXCOM MINING & CIVIL 10 TONNE CRACKER DUST FOR SEALING TOWN STREETS 455.40

EFT14941 TOLL EXPRESS FREIGHT 297.39

EFT14942 TWENTIETH CENTURY FOX FILM DISTRIBUTORS P/L PURCHASE OF FILM DAWN OF THE PLANET OF THE APES AUG 2014 330.00

EFT14943 VISIMAX Infringement books x 4 for pursuant Caravan & Camp Grounds Act as per

email quote

92.00

EFT14944 WESTERLY CONTRACTORS 61 DOUGLAS STREET CLEAR TREE FROM POWERLINES SERVICE TYPE A AS

PER CONTRACT 2/2011

665.94

EFT14945 W & K PAINTING CARNARVON SIGNS RANGER SERVICE SIGN FOR FRONT RECEPTION AREA 158.00

EFT14947 4CABLING PTY LTD Cablling items for upgrades and installs in all departments 1051.82

EFT14948 ABLE SALES FILTERS OIL/AIR/FUEL FOR SERVICE AS PER QUOTE 13/10/14 TWO OF EACH

PLEASE SEND ON TOLL EXPRESS ACCOUNT 757759

152.00

EFT14949 ANTIVIRUS AUSTRALIA PTY LTD ESET SET ENDPOINT ANTIVIRUS 90 COMPUTERS 2521.00

EFT14950 CARNARVON MENSWEAR NAME AND LOGO ON 79 SHIRTS FOR SHIRE DEPOT STAFF ANNUAL

UNIFORM ISSUE 2014

738.30

EFT14951 CARNARVON GLASS & WINDOW TINT NOVUS SUPPLY NEW WINDSCREEN FOR TOYOTA HILUX PUTE14 BOBS VEHICLE AS

PER QUOTE DATED 29.08.2014

440.00

EFT14952 CARNARVON IGA AA & AAA BATTERIES FOR CONTROLLERS 44.78

EFT14953 CORAL COAST PLUMBING CHECK CIVIC CENTRE FEMALE TOILETS AND REPORT BACK TO RON

ASHENDEN WHETHER REPLACEMENT OR REPAIRS ARE NEEDED.

586.49

EFT14954 CARNARVON QUALITY FRUIT & VEG SUPPLY AND DELIVER MILK TO SHIRE OFFICE FOR OCTOBER 2014 AS

REQUESTED 2 X BOTTLES OF FULL CREAM MILK AND 2 X BOTTLES OF LITE

(PER WEEK)

23.35

EFT14955 CARNARVON NEWS SUPPLY AND DELIVER NEWSPAPERS TO THE ADMIN OFFICE FOR

SEPTEMBER 2014

93.40

EFT14956 DIGITAL MONOPOLY P/L MONTHLY WEBSITE HOSTING AT $55.00 WWW.CARNARVON.ORG.AU 55.00

EFT14957 ELECTRICAL GENERATION AND MAINTENANCE CHECK OLD TERMINAL DOOR NOT WORKING AT AIRPORT 99.00

EFT14958 GASCOYNE FUNERAL DIRECTORS & MONUMENTALS CEMETERY CARE AND MAINTENANCE FOR SEPTEMBER 2014 1757.50

EFT14959 GASCOYNE OFFICE EQUIPMENT MFC9330CDW PRINTER LASER W/SCANNER FOR MIKE BARNES 530.00

EFT14960 HERITAGE RESORT SHARK BAY MEALS AND ACCOMODATION, 18 SEPT 2014, M BARNES LOCAL

EMERGENCY MANAGEMENT COMMITTEE MEETING

199.50

EFT14961 HITS RADIO PTY LTD RADIO ADVERTISING FOR SEPTEMBER 2014 MOVIES 897.86

EFT14962 JASON SIGNMAKERS 100 X SECTP BRACKET'S FOR STREET SIGN'S 511.50


EFT14964 LANDGATE ACCOUNTS GROSS RENTAL VALUATIONS CHARGEABLE SCHEDULE NO. G2014/9 DATED:

02/08/2014 TO 29/08/2014

358.89


VOUCHER

NUMBER


EFT14965 MCLEODS BARRISTERS & SOLICITORS LEGAL ADVISE FOR BAYVIEW KENYA CORAL BAY FOR BUILDING ORDERS 1031.87

EFT14966 NATIONAL DATA SOLUTIONS PTY LTD OFFICE SUPPLIES PURCHASE OF INK FOR PRINTERS 175.95

EFT14967 NORTH WEST AUTOS REPAIRS TO HOLDEN UTE C500 WIPER WASHER, TAIL SHAFT CENTRE

BEARING AND REAR STABLISER BAR

1052.04

EFT14968 ORICA AUSTRALIA PTY LTD SERVICE FEE FOR CHLORINE CYLINDERS FOR MONTH OF SEPTEMBER 2014

AT WASTE WATER PONDS

736.56

EFT14969 RAECO LIBRARY CHILDRENS AREA VERSATILE WALL TILES 3 COLOURS, 2 PKS EACH

COLOUR CODES 17332, 17331, 17333 QUOTE NO. 431753

1416.04

EFT14970 R AND G CARNARVON PTY LTD MORNING TEA, 35 PERSONS, LEMC MEETING, 17 SEP 2014 408.50

EFT14971 RAY WHITE CARNARVON RENT 19 CASTRINI CRESCENT 29/10/2014 27/11/2014; RENT 1B RICHARDS

STR 19/11/2014 18/12/2014; RENT UNIT A11 STUART STR 31/10/2014

29/11/2014

3344.73

EFT14972 REDCLIFF ELECTRICAL 4 X DOUBLE POWER POINTS IN WOOLSHED 1 X WEATHERPROOF POWER

POINT OUTSIDE ON 3 SEPARATE CIRCUITS AT CARNARVON CIVIC CENTRE

WOOLSHED

3275.32

EFT14973 RETECH RUBBER REPAIR DAMAGED SOFT FALL AT BAXTER PARK PLAY GROUND 907.50

EFT14974 R & L TRANSPORT TRANSPORT OF PLANT TO AND FROM MIABOOLIA BEACH FOR EXCAVATION

OF WATERWAY

396.00

EFT14975 ROADSHOW FILMS PTY LTD PURCHASE OF FILM THE GIVER OCT 2014 247.50

EFT14976 SANDY MCGINNS MOTORCYCLES CHAIN, BAR AND SPROCKETS FOR POLE SAWS 279.37

EFT14977 URBIS PTY LTD LUMP SUM PRICE FOR THE PREPARATION OF THE LOCAL PLANNING

STRATEGY AS PER TENDER 05/2014

37693.88

EFT14978 VISIMAX 4 x Dog Act Infringement Books and 4 x Warning Books 371.90

EFT14979 WA LOCAL GOVERNMENT ASSOCIATION REPEAL LOCAL LAW. ADVERTISED IN THE WEST ON WEDNESDAY 27.08.2014 3697.54

EFT14980 WESTERN AUSTRALIA HOLIDAY GUIDE T/A WESTOZ

WEB SERVICES

BOOKING FOR ACCOMMODATION FROM WA HOLIDAY GUIDE FOR THE

MONTH OF SEPTEMBER 2014

123.98

EFT14981 BJ & V GARRIGAN MAINTENANCE GRADING OF MINILYALYNDON RD, 14FT BLADE, APPROX 15

DAYS AS PER CONTRACT 12/2013, COMMENCING UPON RECEIPT OF

PURCHASE ORDER

29254.50

EFT14982 YMCA OF PERTH INC YMCA CARNARVON AQUATIC CENTRE CONTRACT SEPTEMBER 2014 12937.79

EFT14983 WULA GUDA NYINDA ECO ADVENTURES COMMUNITY CRIME PREVENTION CAMP, FIRST 50% PAYMENT 4125.00


EFT14985 ALAN SURGENER REIMBURSMENT OF ELECTRICAL CABLES SPECIFICALLY DESIGNED FOR

THEATRE LIGHTS AND NUTS & BOLTS FROM HARDWARE STORE

545.82

EFT14986 ANDERSON, JOCELYN Rates refund for assessment A430 3 MILLS AVE SOUTH CARNARVON WA

6701

718.27


EFT14988 AUSTRALIAN BUSINESS PAGES DIRECTORY ADVERTISING OF CIVIC CENTRE IN NATIONAL BUSINESS DIRECTORY 324.50

EFT14989 CARNARVON MENSWEAR 1 X PAIR STEEL LACE UP SAFETY BOOTS MARK DAVIS 165.00

EFT14990 BOC LIMITED (AUST) MONTHLY SERVICE FOR GAS CYLINDERS FOR SEPTEMBER 2014 132.69

EFT14991 CAPRICORN EXTINGUISHER SERVICES FIRE EQUIPMENT SERVICE FOR DEPOT, PLANT & VEHICLE 3313.75

EFT14992 BARRY EVANS CARPET HOTLINE LIBRARY BLIND UPSTAIRS MEETING ROOM SUPPLY & INSTALL

TRANSLUCENT BLIND AS PER QUOTE 08991

289.00

EFT14993 CARNARVON IGA COM EVENT GREAT NORTHERN CLEAN UP: FOOD ITEMS FOR EVENT

SAUSAGE SIZZLE AND EQUIPMENT TO CARRY OUT CLEAN UP.

317.25

EFT14994 CARNARVON TRACTORS NOZZLES, PIPE, TEE'S CAPS, COUPLINGS AND NUT & GASKET FOR REPAIR OF

SPAYER ON VIKING

125.80

EFT14995 CORAL COAST PLUMBING REPAIR TO WATER PIPE AND EYE WASH UNIT'S AT PONDS AND DEPOT

TUESDAY 16TH SEPTEMBER 2014 CONTACT POMP 0488 010 098

176.00


EFT14997 COOK'S TOURS ADVERTISING FOR 2014/ 2015 FOR THE AMAZING NORTH BOOKLET 700.00

EFT14998 CORPORATE EXPRESS STAPLES AUSTRALIA PTY LTD SUPPLY BULK STATIONERY ORDER AS REQUESTED SEE ATTACHED LIST 963.72

EFT14999 CARNARVON QUALITY FRUIT & VEG SUPPLY AND DELIVER MILK TO SHIRE OFFICE FOR OCTOBER 2014 AS

REQUESTED 2 X BOTTLES OF FULL CREAM MILK AND 2 X BOTTLES OF LITE

(PER WEEK)

23.35

EFT15000 CARNARVON GROWERS ASSOCIATION PVC COUPLING & MAXI FIT COUPLING FOR RETIC REPAIRS AS QUOTED QU

0728

164.29

EFT15001 CARNARVON MEDICAL CENTRE Short Medical Caitlin Clothier EHO Appointment to be confirmed 143.00

EFT15002 CARNARVON TRAVEL CENTRE RETURN FLIGHTS FOR SHARON WILLIAMS 25.10.2014 26.10.2014 FOR

TOURISM COUNCIL WA AWARDS CARNARVON IS A FINALIST.

1211.54


EFT15004 D & J BLACK 30 BAGES OF MANGO LEATHER AND 5 JARS OF MANGO CHUTNEY 209.00

EFT15005 ELDERS RURAL SERVICES AUSTRALIA LIMITED 1X BAG POULTRY MIX 1 X BAG CHICK STARTED FOR SENTINEL CHICKENS 52.51


VOUCHER

NUMBER


EFT15006 FARNE, JOHN & VERONICA AS A RESULT OF AN INTERNAL SHIRE OF CARNARVON AUDIT ON TENDER

04/2011 AN UNDERPAYMENT WAS MADE SINCE 1.7.2011 TO 30.09.2014

REFER TO ATTACHED SPREADSHEETS FOR CALCULATIONS

1139.12


EFT15008 GARDEN CITY PLANTERS PTY LTD 300 X 35 LITRE BLACK PLANTER BAGS AS PER QUOTE W1001490 498.83

EFT15009 GASCOYNE OFFICE EQUIPMENT 1 STEEL TWO DOOR CUPBOARD 4 SHELVES (ASSEMBLED) SILVER AS PER

QUOTE 34199

575.35

EFT15010 HUDSON, BEVERLEY SPORTS WORLD EQUIP FOR SPORTS TABLE YOUTH SCHOOL HOLIDAY &

GENERAL PROGRAMS $53.80 SCHOOL HOLIDAY PROGRAM CRAFT ITEMS

$62.60

134.87

EFT15011 IMPART MEDIA MONTHLY GADGET FEES FOR SEPTEMBER 2014 108.90

EFT15012 INTEGRITY COACH LINES (AUST) PTY LTD CARNARVON VISITORS CENTRE BOOKINGS: 01/10/2014 15/10/2014 6781.30

EFT15013 J & T FREIGHT FREIGHT 4 X 200L DRUMS OF EMULSION FROM DOWNER EDI GERALDTON

TO SHIRE DEPOT, ROBINSON ST, CARNARVON DOWNER TO ADVISE WHEN

READY TO PICK UP

165.00


EFT15015 MASTERKEY SUPERANNUATION Superannuation contributions 1849.35

EFT15016 MCLEODS BARRISTERS & SOLICITORS NBN LEASE 3694.09

EFT15017 LGIS LIABILITY LGIS LIABILITY, 2ND INSTALLMENT 2014/2015 85332.35

EFT15018 LGIS WORKCARE LGIS WORKCARE INSURANCE, 2ND INSTALLMENT 2014 2015 70965.77

EFT15019 LGIS PROPERTY LGIS PROPERTY 2014/2015 2ND INSTALLMENT 92687.43

EFT15020 KAIMANA NOMINEES PTY LTD ATF THE MUSCA

FAMILY TRUST T/AS MUSCA STONEMASONS

LABOUR ONLY CONSTRUCT ROUND ABOUTS AND LOW LEVEL

SEATING/RETAINING WALLS AS PER QUOTE ATTACHED UPGRATE

ROBINSON STR

40502.00

EFT15021 PARAMOUNT PICTURES AUSTRALIA PTY PURCHASE OF FILM TEENAGE MUTANT NINJA TURTLES OCT 2014 335.25


FUND


EFT15023 PERTH PETROLEUM SERVICES 3 X FIX A PIPE REPAIR KITS 7.5CM X 3.6M 263.01

EFT15024 RADUM PTY LTD RDMHDTP609FN 2 POST FLOOR HOIST FOR THE WORKSHOP 3376.25

EFT15025 RAY WHITE CARNARVON RENT 1B RICHARDS STREET 19/11/2014 18/12/2014 1040.00

EFT15026 REDCLIFF ELECTRICAL WIRE UP NEW HOIST AT DEPOT YARD P315 2 POST 702.24

EFT15027 REPCO PTY LTD DBA1655 295MM REAR BRAKE DRUMS PUTE27 2008 HOLDEN RODEO

RANGER VEHICLE

811.29

EFT15028 ROADSHOW FILMS PTY LTD PUCHASE OF FILM INTO THE STORM OCT 2014 495.00



EFT15031 STEWART & HEATON CLOTHING CO SUPPLY OF PPE/UNIFORM FOR CAPTAIN AND CBFCO SEE ATTACHED ORDER

FORM

263.32

EFT15032 SUN CITY SECURITY ADMIN OFFICE ALARM RESPONSES FROM 1ST SEPTEMBER TO 31ST

OCTOBER 2014

495.00

EFT15033 CASSANDRA TAYLOR 30 LOCAL POST CARDS FOR SALE 154.00

EFT15034 TERRA TEMPTATIONS ASSORTED LOCAL PRESERVES FOR SALE AT THE VISITOR CENTRE 222.50

EFT15035 TOLL IPEC PTY LTD FREIGHT 3292.77

EFT15036 TWENTIETH CENTURY FOX FILM DISTRIBUTORS P/L PURCHASE OF FILM RIO 2 AUGUST 2014 485.61

EFT15037 U2 BOBCAT & TIP TRUCK HIRE SUPPLY AND DELIVERY OF 7.5TONNE(5M2) OF YELLOW SAND FOR THE

ROBINSON STREET UPGRADE

420.75

EFT15038 VEOLIA ENVIRONMENTAL SERVICES (AUSTRALIA)

PTY LTD

SUPPLY OF FRONT LIFT RUBBISH COLLECTION SERVICES MONTH OF MAY

AT $9,843.40 PER WEEK UP TO 30/6/2014 THAT BEING A TOTAL VOLUME

OF 310 CUBIC METRES PER WEEK; 30x240 WHEELIE BINS; 6 SHARP

CONTAINERS

66691.08

EFT15039 WA LOCAL GOVERNMENT ASSOCIATION EMPLOYMENT NOTICE 22.2014 INFRASTRUCTURE COORDINATOR SEEK

WEBSITE

149.93

EFT15040 W & K PAINTING CARNARVON SIGNS PROVIDE FROSTED MOTIVE TO SLIDING DOOR AT LIBRARY 190.00

EFT15041 WULA GUDA NYINDA ECO ADVENTURES COMMUNITY CRIME PREVENTION CAMP, FINAL 50% PAYMENT 4125.00

EFT15042 WURTH AUSTRALIA PTY LTD 2 X BOXES (20) P2 DISPOSABLE DUST MASKS ITEM 0899121100 312.40

EFT15043 BJ & V GARRIGAN FLOAT SHIRE GRADER (PGRA1) FROM CORRALYA STATION TO SHIRE DEPOT

AS IS BROKEN DOWN APPROX 70KMS LOADED

390.50

45283 IBIS STYLES GERALDTON (FORMERLY ALL SEASONS

GERALDTON)

Accommodation Joss Anderson Workers Compensation Claim Number

23007 1/9/2014 to 11/9/2014

1578.00

45284 BRANDENBURG K MONTHLY COUNCILLOR SITTING FEE 4074.99

45285 CIRCUIT WEST INC. RENEWAL OF MEMBERSHIP 20142015 CIRCUIT WEST INC. 428.20

45286 DENNIS DURMANICH MONTHLY COUNCILLOR SITTING FEE 1208.33

45287 GERALDTON PUBLIC LIBRARY 1x Damaged Book ILL (Invoice No 33341); Beautiful Darkness 18.85

45288 HORIZON POWER ELECTRICITY ACCOUNTS 18.07.2014 17.09.2014 2328.97

45289 MAX MARCH MONTHLY COUNCILLOR SITTING FEE 1208.33

45290 MARRACOONDA MOTEL MOSQUITO CONTROL ACCOMMODATION 1x QUEEN BED ROOMS DANE

WALLACE CHECKING IN WEDNESDAY 10 SEPTEMBER 2014 CHECKING OUT

THURSDAY 11 SEPTEMBER 2014

358.00

45291 NAOMI MCMAHON MONTHLY COUNCILLOR SITTING FEE 1208.33

45292 NINGALOO REEF DIVE TOURS BOOKED 433.50

45293 OUTBACK OASIS CARAVAN PARK ACCOMMODATION BOOKING FOR 363.11


VOUCHER

NUMBER


45294 KANE SIMPSON MONTHLY COUNCILLOR FEES 1208.33

45295 TELSTRA AUSTRALIA TELEPHONE ACCOUNTS 1259.86

45296 WATER CORPORATION WATER CONSUMPTION PLAYGROUND AT 163 ROBINSON STREET

CARNARVON 17/07/2014 18/09/2014

1291.90

45297 AMP NATIONAL MUTUAL RETIREMENT FUND Superannuation contributions 179.77

45298 ANZ SUPERANNUATION SAVINGS Superannuation contributions 175.55

45299 ASGARD EMPLOYEE SUPER Superannuation contributions 98.16

45300 AUSTRALIAN ETHICAL RETAIL SUPERANNUATION

FUND


45301 AUSTRALIA POST POSTAGE 1686.87

45302 AUSTRALIAN SUPER Superannuation contributions 308.83

45303 AUSTSAFE SUPER Superannuation contributions 240.85

45304 CBUS INDUSTRY SUPER Superannuation contributions 263.72

45305 COLONIAL FIRST STATE Payroll deductions 1939.42

45306 CITY STAY APARTMENT HOTEL ACCOMMODATION & BREAKFAST LEAHY IVEY CHECKING IN 3 OCTOBER

2014 CHECKING OUT 6 OCTOBER 2014

405.00

45307 COMMONWEALTH BANK GROUP SUPER Superannuation contributions 155.60

45308 SHIRE OF GINGIN LONG SERVICE LEAVE LIABILITY ALLISTER BUTCHER 2010.99

45309 GUILD SUPER Superannuation contributions 341.79

45310 HESTA AUSTRALIA PTY LTD Superannuation contributions 831.50

45311 HORIZON POWER ELECTRICITY ACCOUNTS 01/09/2014 30/09/2014 20520.40

45312 MEDIA SUPER Superannuation contributions 256.38

45313 WALGS PLAN Superannuation contributions 14515.23

45314 PFD FOOD SERVICES PTY LTD 4 x BOXES DRUMSTICK ICECREAMS FOR CINEMA KIOSK 261.10

45315 PLUM SUPERANNUATION FUND Superannuation contributions 80.09

45316 REST SUPERANNUATION Superannuation contributions 1438.66

45317 SENSIS PTY LTD TELEPHONE ADVERTISING BUSINESS ESSENTIALS YP PERTH METRO

REGIONS YELLOW ONLINE DIGITAL STARTER AND MONTHLY ADVERTISING

CHARGES FOR SEPTEMBER 2014

120.12

45318 SUNSUPER SUPERANNUATION Superannuation contributions 323.80


45320 WATER CORPORATION WATER CONSUMPTION 17/07/2014 18/09/2014 4159.23

45321 WA POLICE/INFRINGEMENT PAYMENT CENTRE PLEASE ISSUE A CHEQUE FOR ATTACHED FINAL DEMAND NOTICESPEEDING

INFRIDGEMENT SEE NOTES SHIRE OF CARNARVON WAS PENALISED DUE

TO COMPLIANCE DATE NOT BEING MET TO ADVISE OF RENOMINATION

DETAILS OF A DRIVER THE SOC HAD SENT RENOMINATION FORM BUT

SUPPLIER ADVISING THEY HAVE NOT RECEIVED IT IN THE MAIL

314.65

45322 BRADLEY JOHN GOODING REFUND OF OVERPAYMENT ON DEBTORS INVOICE 36809 WHICH WAS

ORIGINALLY PAID ON THE 03/10/2014 AND THEN PAID AGAIN ON THE

14/10/2014

47.32

45323 BUNNINGS GERALDTON LIBRARY SQUARE TABLES ADDITIONAL QUOTE FROM BUNNINGS DATED

26.8.2014 QUOTE NO. 011043734

436.00

45324 DELL AUSTRALIA PTY LTD 730XD DELL SERVER REPLACES CURRENT SYNERGY SERVER 14318.67

45325 EMU CREEK STATION REFUND FOR PAYMENT MADE IN ERROR TO THE SHIRE OF CARNARVON.

SEE RECEIPT 178786

106.68

45326 HORIZON POWER ELECTRICITY ACCOUNTS LOT 547 JAMES STREET 06/09/2014 02/10/2014 9774.25

45327 KLEENHEAT GAS PTY LTD YEARLY FACILITY FEES FOR 45KG VAP CYL 8 EGAN STREET 66.00

45328 WATER CORPORATION Fee for operational and maintenance manual for recyled water irrigation

scheme as part of AECOMs study into Carnarvon wastewater irrigation

mangement scheme

7609.00

45329 AMP NATIONAL MUTUAL RETIREMENT FUND Superannuation contributions 179.77

45330 ANZ SUPERANNUATION SAVINGS Superannuation contributions 175.55

45331 ASGARD EMPLOYEE SUPER Superannuation contributions 98.85

45332 AUSTRALIAN ETHICAL RETAIL SUPERANNUATION

FUND


45333 AUSTRALIAN SUPER Superannuation contributions 320.33

45334 AUSTSAFE SUPER Superannuation contributions 240.85

45335 CBUS INDUSTRY SUPER Superannuation contributions 293.02

45336 COLONIAL FIRST STATE Superannuation contributions 567.17

45337 COMMONWEALTH BANK GROUP SUPER Superannuation contributions 201.82

45338 THE ENVIRONMENTAL COLLECTIVE MIGHTY GRIPPER WITH BRACKET & 3 STAGE TELESCOPIC HANDLE FOR

SHIRE OF CARNARVON WATER SAMPLING

325.00

45339 GUILD SUPER Superannuation contributions 341.79

45340 HESTA AUSTRALIA PTY LTD Superannuation contributions 807.03

45341 HORIZON POWER ELECTRICITY ACCOUNTS LOT 350 GASCOYNE ROAD CARNARVON

09/08/2014 08/10/2014

3828.59

45342 MEDIA SUPER Superannuation contributions 256.38

45343 WALGS PLAN Superannuation contributions 17911.19

45344 PIVOTEL SATELLITE PTY LTD SATELITE PHONE MONTHLY ACCOUNT 45.00

45345 PLUM SUPERANNUATION FUND Superannuation contributions 74.47

45346 REST SUPERANNUATION Superannuation contributions 1481.84

45348 SUNSUPER SUPERANNUATION Superannuation contributions 323.80


VOUCHER

NUMBER


45349 SWEETER BANANA COOP 2 CARTONS OF BANANA BREAD FOR SAL AT VISITOR CENTRE 110.88


45351 WATER CORPORATION WATER ACCOUNTS PART AT BABBAGE ISLAND ROAD CARNARVON

09/07/2014 10/09/2014

287.45

45352 WOOLWORTHS CARNARVON PAY WOOLWORTHS PROCEEDS OF TICKET SALES FOR TELETHON

FUNDRAISER EVENT, TINKERBELL & THE FAIRY PIRATES MOVIE

1098.50

TOTAL 1,275,162.10 20,632.25 50,432.39

TOTAL CHEQUES 135,251.72

TOTAL EFT 1,139,910.38

TOTAL 1,346,226.74


I. D'ARCY CORPORATE CREDIT CARD EXPENSESDescription

MONTHLY SUBSCRIPTION FEES FOR PHOTOSHOP PROGRAM V.TONGA 10.24MONTHLY SUBSCRIPTION FEES FOR PHOTOSHOP PROGRAM M.SHEPHERD 10.24MONTHLY SUBSCRIPTION FEES FOR PHOTOSHOP PROGRAM G.STAMMERS 10.24

30.72

C. BROWN CORPORATE CREDIT CARD EXPENSESDescription

CIVIC CENTRE WEBSITE SUBSCRIPTION FEES 22.18ACCOMMODATION FOR CAITLIN CLOTHIER WHILE ATTENDING MOSQUITO CONTROL CONFERENCE

831.29

ACCOMMODATION FOR DANE WALLACE WHILE ATTENDING MOSQUITO CONTROL CONFERENCE

747.04

CIVIC CENTRE WEBSITE SUBSCRIPTION FEES 22.97 1,623.48

TOTAL PAYMENT TO CORPORATE CREDIT CARD ACCOUNT $1,654.20

CORPORATE CREDIT CARD EXPENDITURE - PAYMENT REFERENCE BD 1470


8.2.2 FINANCIAL ACTIVITY STATEMENT – 31 OCTOBER 2014 File No: 2F0513 Date of Meeting: 25th November 2014 Location/Address: Shire of Carnarvon Name of Applicant: Shire of Carnarvon Name of Owner: Shire of Carnarvon Author/s: Stacy Martyn, Relieving Manager Finance Declaration of Interest: Nil Voting Requirements: Simple Majority

Summary of Item: The September 2014 monthly financial activity report is presented for Council acceptance ‐ see Schedule 8.2.2 (1). Description of Proposal: N/A Background: The Statement of Financial Activity was introduced by the Department of Local Government from 1 July 2005, the change was implemented to provide elected members with a better idea of operating and capital revenues and expenditures. It was also intended to link operating results with balance sheet items and reconcile with the end of month balances. Consultation: Nil Statutory Environment: Presentation of a monthly financial activity report is required by the Local Government Act (section 6.4) and Local Government (Financial Management) Regulation 34 (1). Relevant Plans and Policy: Nil Financial Implications: Nil Risk Assessment: No risk identified Community & Strategic Objectives: Strategy 5.4.2 of the Shire of Carnarvon Plan for the Future 2007‐2010 requires the maintenance of a high standard of financial management. Comment: Attached for consideration is the completed Statement of Financial Activity for the period ended 31 October 2014. In accordance with the Local Government (Financial Management) Regulations, a report must be compiled on variances greater than the percentage agreed by Council which is currently plus (+) or minus (‐) of 10%, or $10,000, whichever is the higher.


With the report prepared at program level, only general comments have been made regarding sub total variances. A nil variance is equal to 100%, meaning that the year to date actual value is identical to the year to date budget estimate. Comments are therefore provided where the variances value is <90% or >110%.

Sub Prog

Prog Sub Prog Name YTD

Actual YTD

Budget Current Budget

Variance $

01 03 RATE REVENUE 4,139,514

4,097,925

4,145,803

41,589

01 03 RATE REVENUE (2,417)

(13,164)

(109,500)

10,747

Income: Expected to even out over the full financial year.

Expenditure: Budget profiling issue.

Sub Prog


Actual YTD


Variance $

02 03 OTHER GENERAL PURPOSE FUNDING

1,308,786

1,274,616

5,031,792

34,170

02 03 OTHER GENERAL PURPOSE FUNDING

(39,655)

(51,744)

(155,236)

12,089

Income: Year to date budget profiling issue which is expected to even out over the full financial year in regards to interest on investments

Expenditure: ABC allocation profile issue.

Sub Prog


Actual YTD


Variance $

04 04 MEMBERS OF COUNCIL 1,321

1,032

1,100

289

04 04 MEMBERS OF COUNCIL (380,134)

(473,313)

(1,171,413)

93,179

Expenditure: Budget profiling issue and ABC allocation profile issue.

Sub Prog


Actual YTD


Variance $

05 04 ADMINISTRATION GENERAL

2,331

3,336

30,000

(1,005)

05 04 ADMINISTRATION GENERAL

(89,770)

(62,175)

‐

(27,595)


Sub Prog


Actual YTD


Variance $

06 05 FIRE PREVENTION 5,207

7,500

15,000

(2,293)

06 05 FIRE PREVENTION (16,155)

(23,152)

(65,306)

6,997


Sub Prog


Actual YTD


Variance $

07 05 LAW ENFORCEMENT 9,067

25,083

54,500

(16,016)

07 05 LAW ENFORCEMENT (164,405)

(194,303)

(552,517)

29,898

Income: Dog renewal notices sent out later than expected, income expected to increase in November Expenditure: Staff resignations and roles not currently being filled has resulted in the variance of this expenditure account Sub Prog


Actual YTD


Variance $

08 05 OTHER LAW,ORDER,SAFETY

8,376

8,168

142,883

208

08 05 OTHER LAW,ORDER,SAFETY

(64,318)

(89,310)

(253,830)

24,992

Expenditure: Depreciation yet to be applied for 2014/2015 financial year

Sub Prog


Actual YTD


Variance $

09 06 PRE‐SCHOOL 406

1,270

2,000

(864)

09 06 PRE‐SCHOOL (5,380)

(11,250)

(32,267)

5,870

Sub Prog


Actual YTD


Variance $

10 06 SENIOR CITIZENS/OTHER WELFARE

‐

‐

‐

‐

10 06 SENIOR CITIZENS/OTHER WELFARE

(10,729)

(13,988)

(46,717)

3,259

Sub Prog


Actual YTD


Variance $

11 07 MATERNAL AND INFANT HEALTH

(4,630)

(3,840)

(11,164)

(790)

Sub Prog


Actual YTD


Variance $

14 07 HEALTH INSP AND ADMINISTRATION

122,019

121,031

149,300

988

14 07 HEALTH INSP AND ADMINISTRATION

(177,855)

(185,258)

(492,567)

7,403


Sub Prog


Actual YTD


Variance $

17 07 OTHER HEALTH (20,747)

(29,433)

(110,409)

8,686

Sub Prog


Actual YTD


Variance $

18 06 COMMUNITY DEVELOPMENT SERVICES

14,000

‐

38,000

14,000

18 06 COMMUNITY DEVELOPMENT SERVICES

(135,148)

(150,791)

(431,855)

15,643

Income: Grant monies received a month earlier than expected.

Expenditure: Year to date budget profiling issue.

Sub Prog


Actual YTD


Variance $

19 06 YOUTH DEVELOPMENT STRATEGY

208,209

121,580

249,000

86,629

19 06 YOUTH DEVELOPMENT STRATEGY

(110,760)

(90,386)

(247,178)

(20,374)

Income: Funding received earlier than expected

Expenditure: Income held in reserve account for expenditure of grant surplus.

Sub Prog


Actual YTD


Variance $

23 09 COUNCIL STAFF HOUSING

28,359

35,360

104,560

(7,001)

23 09 COUNCIL STAFF HOUSING

(82,988)

(58,117)

(159,244)

(24,871)

Expenditure: Elders Real Estate invoices for rental properties were for the full 12 month lease agreement, although the monthly lease amount is only paid out monthly the full 12 months is already loaded onto the system which causes the discrepancy with the expenditure.

Sub Prog


Actual YTD


Variance $

25 10 SANITATION/REFUSE SITE

1,350,431

1,232,755

1,485,940

117,676

25 10 SANITATION/REFUSE SITE

(474,465)

(405,623)

(1,203,907)

(68,842)

Income: Expected to even out over the full financial year.

Expenditure: Budget profiling issue.

Sub Prog


Actual YTD


Variance $

29 10 PROTECTION OF ENVIRONMENT

‐

‐

398,317

‐

29 10 PROTECTION OF ENVIRONMENT

(12,189)

(25,160)

(596,070)

12,971

Expenditure: Depreciation yet to be applied for 2014/2015 financial year.


Sub Prog


Actual YTD


Variance $

30 10 TOWN PLANNING & REG DEVELOPMNT

30,416

10,385

156,800

20,031

30 10 TOWN PLANNING & REG DEVELOPMNT

(222,317)

(312,542)

(799,500)

90,225

Income: Increase in development applications resulting in higher income received than projected.

Expenditure: Staff resignations and roles not currently being filled has resulted in the variance of this expenditure account

Sub Prog


Actual YTD


Variance $

31 10 OTHER COMMUNITY AMENITIES

4,830

7,668

23,000

(2,838)

31 10 OTHER COMMUNITY AMENITIES

(78,783)

(91,317)

(287,574)

12,534

Expenditure: Depreciation yet to be applied for 2014/2015 financial year.

Sub Prog


Actual YTD


Variance $

32 11 PUBLIC HALLS.CIVIC CENTRES

32,037

31,936

142,800

101

32 11 PUBLIC HALLS.CIVIC CENTRES

(258,873)

(410,963)

(1,069,118)

152,090

Expenditure: Year to date profiling issue in regards to specified maintenance to the Civic Centre and depreciation yet to be applied.

Sub Prog


Actual YTD


Variance $

33 11 SWIMMING AREAS AND BEACHES

10,738

13,553

55,000

(2,815)

33 11 SWIMMING AREAS AND BEACHES

(99,407)

(87,853)

(406,281)

(11,554)

Expenditure: Year to date profiling issue in regards to management of the swimming pool.

Sub Prog


Actual YTD


Variance $

34 11 OTHER RECREATION AND SPORT

164

12,241

96,800

(12,077)

34 11 OTHER RECREATION AND SPORT

(443,975)

(830,479)

(2,565,647)

386,504

Income: Invoices yet to be raised to sporting clubs for annual use of Shire facilities.

Expenditure: Depreciation yet to be applied for 2014/2015 financial year and year to date profiling issue.


Sub Prog


Actual YTD


Variance $

35 11 LIBRARIES 6,977

56,150

89,650

(49,173)

35 11 LIBRARIES (216,323)

(272,329)

(653,977)

56,006

Income: Insurance claim received in November rather than in October as budgeted.

Expenditure: Depreciation yet to be applied for 2014/2015 financial year

Sub Prog


Actual YTD


Variance $

36 11 OTHER CULTURE 5,021

33,148

37,476

(28,127)

36 11 OTHER CULTURE (47,307)

(81,619)

(222,267)

34,312

Income: Grant funds yet to be received.

Expenditure: Part works at the OTC dish to be completed.

Sub Prog


Actual YTD


Variance $

37 12 CONST. STS,RDS,BRIDGES,DEPOTS

‐

559,533

652,876

(559,533)

Income: Year to date budget profiling issue, funding yet t be received.

Sub Prog


Actual YTD


Variance $

38 12 MTCE STS, RDS, BRIDGES, DEPOTS

1,734,922

1,507,850

1,753,450

227,072

38 12 MTCE STS, RDS, BRIDGES, DEPOTS

(4,160,531)

(6,196,904)

(12,371,876)

2,036,373

Income: Year to date budget profiling issue, grant funds received earlier than anticipated.

Expenditure: Depreciation yet to be applied for 2014/2015 financial year and budget profiling issue.

Sub Prog


Actual YTD


Variance $

42 12 AERODROMES 462,823

298,358

1,496,264

164,465

42 12 AERODROMES (241,047)

(343,856)

(856,433)

102,809

Income: Year to date budget profiling issue, grant funds received earlier than anticipated.

Expenditure: Depreciation yet to be applied for 2014/2015 financial year and budget profiling issue. Sub Prog


Actual YTD


Variance $

43 12 PLANT PURCHASE & DISPOSAL

‐

‐

‐

‐

43 12 PLANT PURCHASE & DISPOSAL

728

(938)

(21,795)

1,666


Sub Prog


Actual YTD


Variance $

44 13 RURAL SERVICES (3,720)

‐

‐

(3,720)

44 13 RURAL SERVICES (46,793)

(17,092)

(54,275)

(29,701)

Expenditure: 2013/2014 financial year write off of debt.

Sub Prog


Actual YTD


Variance $

45 13 TOURISM AND AREA PROMOTION

252,680

245,848

599,000

6,832

45 13 TOURISM AND AREA PROMOTION

(349,613)

(338,379)

(811,584)

(11,234)

Sub Prog


Actual YTD


Variance $

46 13 BUILDING CONTROL 14,787

20,530

34,500

(5,743)

46 13 BUILDING CONTROL (102,770)

(122,477)

(346,735)

19,707


Sub Prog


Actual YTD


Variance $

50 14 PRIVATE WORKS 4,763

15,090

50,000

(10,327)

50 14 PRIVATE WORKS (8,602)

(14,568)

(43,707)

5,966

Income: Private Works income lower than anticipated.

Sub Prog


Actual YTD


Variance $

52 14 PUBLIC WORKS OVERHEADS

‐

248

1,750

(248)

52 14 PUBLIC WORKS OVERHEADS

119,668

(41,352)

(1,750)

161,020

Expenditure:In most cases this sub program will allways be outside the allowable variance and the expenditure occurs, in most instances early in the year, however the reallocation through less allocated to works occurs over a twelve months period.

Sub Prog


Actual YTD


Variance $

53 14 PLANT OPERATION COSTS

543

1,668

5,000

(1,125)

53 14 PLANT OPERATION COSTS

(122,196)

(37,018)

‐

(85,178)

Expenditure: Year to date budget profiling issue.


Sub Prog


Actual YTD


Variance $

55 14 SALARIES AND WAGES (1,132)

‐

‐

(1,132)

Sub Prog


Actual YTD


Variance $

56 14 UNCLASSIFIED 1,621,526

780,000

3,078,093

841,526

56 14 UNCLASSIFIED (68,515)

‐

‐

(68,515)

Income: Disposal of asset yet to be completed in the asset module due to finalising the previous financial year. The variance will be rectified once this is updated. Expenditure: Reallocation of funds into correct accounts upon receipt of remittance advice or refunds to be processed.

3,237,003

(556,831)

(6,031,043)

3,793,834

OFFICER’S RECOMMENDATION That Council; In accordance with Regulation 34 of the Local Government (Financial Management) Regulations 1996 receives the Statement of Financial Activity for the period ended 31 October 2014


Sch YTD Actual YTD BudgetCurrent

BudgetVariance $ Variance %

INCOMEGENERAL PURPOSE FUNDING 03 1,342,827 1,267,067 5,072,121 75,759 5.98%GOVERNANCE 04 3,652 4,368 31,100 (716) ‐16.38%LAW, ORDER, PUBLIC SAFETY 05 22,650 40,751 212,383 (18,101) ‐44.42%EDUCATION AND WELFARE 06 222,615 122,850 289,000 99,765 81.21%HEALTH 07 123,303 55,963 149,300 67,340 120.33%HOUSING 09 28,359 35,360 104,560 (7,001) ‐19.80%COMMUNITY AMENITIES 10 1,385,677 1,250,808 2,064,057 134,869 10.78%RECREATION AND CULTURE 11 54,938 147,028 421,726 (92,090) ‐62.63%TRANSPORT 12 2,197,745 2,365,741 3,902,590 (167,996) ‐7.10%ECONOMIC SERVICES 13 263,747 289,440 633,500 (25,693) ‐8.88%OTHER PROPERTY AND SERVICES 14 1,626,833 797,006 3,138,843 829,827 104.12%FUND TRANSFERS 15 ‐ ‐ ‐ ‐ FINANCE AND BORROWING 16 ‐ ‐ ‐ ‐

7,272,344 6,376,382 16,019,180 895,962 14.05%

EXPENDITUREGENERAL PURPOSE FUNDING 03 (42,071) (64,908) (264,736) 22,837 54.3% GOVERNANCE 04 (469,904) (535,488) (1,171,413) 65,584 14.0% LAW, ORDER, PUBLIC SAFETY 05 (244,878) (306,765) (871,653) 61,887 25.3% EDUCATION AND WELFARE 06 (262,017) (266,415) (758,017) 4,398 1.7% HEALTH 07 (203,232) (218,531) (614,140) 15,299 7.5% HOUSING 09 (82,988) (58,117) (159,244) (24,871) (30.0%)COMMUNITY AMENITIES 10 (787,754) (817,142) (2,887,050) 29,388 3.7% RECREATION AND CULTURE 11 (1,065,884) (1,674,911) (4,917,289) 609,027 57.1% TRANSPORT 12 (4,400,850) (6,541,698) (13,460,990) 2,140,848 48.6% ECONOMIC SERVICES 13 (500,064) (511,507) (1,289,298) 11,443 2.3% OTHER PROPERTY AND SERVICES 14 (80,777) (102,938) (45,457) 22,161 27.4% FUND TRANSFERS 15 ‐ ‐ ‐ ‐ FINANCE AND BORROWING 16 ‐ ‐ ‐ ‐

(8,140,419) (11,098,420) (26,439,287) 2,958,001 ‐26.65%LessDepreciation ‐ 1,903,228 5,709,669 ‐100.00%Loss on Sale of Assets ‐ ‐ 229,278 Profit on Sale of Assets (588,810) ‐ (1,200,820)

Capital

LAND & BUILDINGS (100,078) (2,820,822) (7,073,873) 2,720,744 2718.6%

OFFICE FURN & EQUIPMENT (14,983) (17,000) (29,000) 2,017 ‐11.86%

PLANT & EQUIPMENT (206,076) (37,100) (50,000) (168,976) 455.46%

ROADS (62,735) (601,880) (1,322,805) 539,145 ‐89.58%

FOOTPATHS ‐ (20,000) (60,000) 20,000 ‐100.00%

DRAINAGE (137) ‐ (75,000) (137)

PARKS & OVALS ‐ ‐ (162,000) ‐

LEVEE ‐ ‐ ‐ ‐

AIRPORT (56,892) (370,644) (555,967) 313,752 ‐84.65%

CAR PARKS ‐ ‐ ‐ ‐

OTHER INFRASTRUCTURE (66,209) (100,000) (800,000) 33,791 ‐33.79%

LOAN PRINCIPAL REPAYMENTS (33,701) (161,277) (487,184) 127,576 ‐79.10%

NEW LOANSPROCEEDS DISPOSAL OF ASSETS 588,810 1,803,000 588,810

SHIRE OF CARNARVONSTATEMENT OF FINANCIAL ACTIVITY

FOR THE PERIOD ENDED31/10/2014


TRANSFER TO RESERVES (1,019,869) (433,332) (1,019,869)

TRANSFER FROM RESERVES 3,330,785 ‐ 3,330,785

Surplus Brought Forward 1,131,053 913,496

Current Surplus/Deficit (6,138,556) ‐

Amount Raised From Rates (4,105,474) (14,014,644)

EQUITY 31/10/2014 30/06/2013

Current AssetsCash at Bank 12,707,969 14,584,305 Receivables 3,848,514 1,231,080 Inventories 78,563 80,787

Current LiabilitiesCreditors (283,016) (2,241,035) Current Provisions (1,349,634) (1,349,634) Add Back Provisions 1,349,634 1,349,634 Less Restricted (10,213,474) (12,524,084)

6,138,556 1,131,053


Revised Annual

BudgetYTD Budget YTD Actual Variance $ Variance %

(a) (b) (b) ‐ (a) (b) ‐ (a)/(b)

Operating Revenues

Grants, Subsidies and Contributions 10,330,534 2,953,608 2,994,121 40,513 1.35%

Profit on Sale of Assets 1,200,821 ‐ 588,810 588,810 100.00% p

Fees and Charges 2,961,760 1,662,738 1,739,008 76,270 4.39%

Interest Earnings 254,000 93,478 121,980 28,502 23.37% p

Service Charges ‐ ‐ ‐ ‐ #DIV/0! ####

Other Revenue 483,860 1,004,796 153,370 (851,426) ‐555.15% q

Total (Excluding Rates) 15,230,975 5,714,620 5,597,289 (117,331) ‐2.10%

Operating Expense

Employee Costs (6,336,644) (2,282,138) (2,084,866) 197,272 9.5%

Materials & Contracts (12,400,431) (6,039,646) (5,377,559) 662,087 12.3%

Utility Charges (870,866) (288,353) (223,900) 64,453 28.8% p

Depreciation (5,709,669) (1,903,228) ‐ 1,903,228 100.0% p

Interest Expenses (64,162) (4,950) (2,039) 2,911 142.7%

Insurances Expenses (424,075) (376,828) (297,670) 79,158 26.6% p

Loss on Sale of Assets (229,278) ‐ ‐ ‐

Other Expenditure (404,162) (203,289) (154,386) 48,903 31.7% p

Total (26,439,287) (11,098,432) (8,140,419) 2,958,013 ‐36.34%

Funding Balace Adjustments

Add Back Depreciation 5,709,669 1,903,228 ‐ (1,903,228) 100.0%

Adjust (Profit) on Assets (971,543) ‐ ‐

Adjust Loss on Assets ‐

Adjust Provisions and Accruals ‐ ‐ ‐ ‐

‐

Net Operating (Ex Rates) (6,470,186) (3,480,584) (2,543,130) 937,454 ‐36.86%

Capital Revenue

Grants, Subsidies and Contributions 652,876 559,533 1,501,284 941,751 62.73% p

Proceeds From Disposal of Assets (780,000) ‐ ‐ ‐ #DIV/0! ####

Proceeds From New Debentures ‐ ‐ ‐ ‐ #DIV/0! ####

Transfer From Reserves 11,028,436 ‐ 3,330,785 3,330,785 100.00% p

Total 10,901,312 559,533 4,832,069 4,272,536 88.42%

Capital Expenditure

Land and Buildings (2,820,822) (7,073,873) (100,078) 6,973,795 6968.4% p

Office Furniture & Equipment (17,000) (29,000) (14,983) 14,017 93.6% p

Plant & Equipment (37,100) (50,000) (206,076) (156,076) (75.7%) q

Roads (601,880) (1,322,805) (62,735) 1,260,070 2008.6% p

Footpaths (20,000) (60,000) ‐ 60,000 100.0% p

Drainage ‐ (75,000) (137) 74,863 54469.3%

Parks & Ovals ‐ (162,000) ‐ 162,000 100.0% p

Levees ‐ ‐ ‐ ‐

Airport (370,644) (555,967) (56,892) 499,075 877.2% p

Car Parks ‐ ‐ ‐ ‐

Other Infastructure (100,000) (800,000) (66,209) 733,791 1108.3% p

Loan Repayments Principal (487,184) (161,277) (33,701) 127,576 378.5% p

Transfer to Reserves (1,552,797) (433,332) (1,019,869) (586,537) (57.5%) q

Total (6,007,427) (10,723,254) (1,560,681) 9,162,573 ‐587.09%

Net Capital 4,893,885 (10,163,721) 3,271,388

Total Net Operating + Capital (1,576,301) (13,644,305) 728,258

Rate Revenue 4,240,803 4,207,703 4,279,245

SHIRE OF CARNARVON

STATEMENT OF FINANCIAL ACTIVITY

(Nature or Type)

31/10/2014


Opening Fund Surplus (Deficit) 1,371,509 1,131,053

CLOSING FUND SURPLUS (DEFICIT) 4,036,011 (9,436,602) 6,138,556

Balance SOFA 1 6,138,556


Sub Prog

Prog Sub Prog Name YTD Actual YTD BudgetCurrent Budget

Variance $ Variance %

01 03 RATE REVENUE 4,139,514 4,097,925 4,145,803 41,589 1.01%

02 03 OTHER GENERAL PURPOSE FUNDING 1,308,786 1,274,616 5,031,792 34,170 2.68%

04 04 MEMBERS OF COUNCIL 1,321 1,032 1,100 289 28.03%

05 04 ADMINISTRATION GENERAL 2,331 3,336 30,000 (1,005) ‐30.12%

06 05 FIRE PREVENTION 5,207 7,500 15,000 (2,293) ‐30.57%

07 05 LAW ENFORCEMENT 9,067 25,083 54,500 (16,016) ‐63.85%

08 05 OTHER LAW,ORDER,PUBLIC SAFETY 8,376 8,168 142,883 208 2.55%

09 06 PRE‐SCHOOL 406 1,270 2,000 (864) ‐68.02%

10 06 SENIOR CITIZENS/OTHER WELFARE ‐ ‐ ‐ ‐

18 06 COMMUNITY DEVELOPMENT SERVICES 14,000 ‐ 38,000 14,000

19 06 YOUTH DEVELOPMENT STRATEGY 208,209 121,580 249,000 86,629 71.25%

14 07 HEALTH INSP AND ADMINISTRATION 122,019 55,963 149,300 66,056 118.04%

23 09 COUNCIL STAFF HOUSING 28,359 35,360 104,560 (7,001) ‐19.80%

25 10 SANITATION/REFUSE SITE 1,350,431 1,232,755 1,485,940 117,676 9.55%

29 10 PROTECTION OF ENVIRONMENT ‐ ‐ 398,317 ‐

30 10 TOWN PLANNING & REG DEVELOPMNT 30,416 10,385 156,800 20,031 192.89%

31 10 OTHER COMMUNITY AMENITIES 4,830 7,668 23,000 (2,838) ‐37.02%

32 11 PUBLIC HALLS.CIVIC CENTRES 32,037 31,936 142,800 101 0.32%

33 11 SWIMMING AREAS AND BEACHES 10,738 13,553 55,000 (2,815) ‐20.77%

34 11 OTHER RECREATION AND SPORT 164 12,241 96,800 (12,077) ‐98.66%

35 11 LIBRARIES 6,977 56,150 89,650 (49,173) ‐87.57%

36 11 OTHER CULTURE 5,021 33,148 37,476 (28,127) ‐84.85%

37 12 CONST. STS,RDS,BRIDGES,DEPOTS ‐ 559,533 652,876 (559,533) ‐100.00%

38 12 MTCE STS,RDS,BRIDGES,DEPOTS 1,734,922 1,507,850 1,753,450 227,072 15.06%

42 12 AERODROMES 462,823 298,358 1,496,264 164,465 55.12%

43 12 PLANT PURCHASE & DISPOSAL ‐ ‐ ‐ ‐

44 13 RURAL SERVICES (3,720) ‐ ‐ (3,720)

45 13 TOURISM AND AREA PROMOTION 252,680 268,910 599,000 (16,230) ‐6.04%

46 13 BUILDING CONTROL 14,787 20,530 34,500 (5,743) ‐27.97%

50 14 PRIVATE WORKS 4,763 15,090 50,000 (10,327) ‐68.43%

52 14 PUBLIC WORKS OVERHEADS ‐ 248 1,750 (248) ‐100.00%

53 14 PLANT OPERATION COSTS 543 1,668 5,000 (1,125) ‐67.42%

56 14 UNCLASSIFIED 1,621,526 780,000 3,078,093 841,526 107.89%

57 14 TRANSFERS TO OTHER FUNDS ‐ ‐ ‐ ‐

11,376,534 10,481,856 20,120,654 894,678 8.54%

INCOME




Sub Prog

Prog Sub Prog Name YTD Actual YTD BudgetCurrent Budget

Variance $ Variance %

01 03 RATE REVENUE (2,417) (13,164) (109,500) 10,747 444.7% 02 03 OTHER GENERAL PURPOSE FUNDING (39,655) (51,744) (155,236) 12,089 30.5% 04 04 MEMBERS OF COUNCIL (380,134) (473,313) (1,171,413) 93,179 24.5% 05 04 ADMINISTRATION GENERAL (89,770) (62,175) ‐ (27,595) (30.7%)06 05 FIRE PREVENTION (16,155) (23,152) (65,306) 6,997 43.3% 07 05 LAW ENFORCEMENT (164,405) (194,303) (552,517) 29,898 18.2% 08 05 OTHER LAW,ORDER,PUBLIC SAFETY (64,318) (89,310) (253,830) 24,992 38.9% 09 06 PRE‐SCHOOL (5,380) (11,250) (32,267) 5,870 109.1% 10 06 SENIOR CITIZENS/OTHER WELFARE (10,729) (13,988) (46,717) 3,259 30.4% 18 06 COMMUNITY DEVELOPMENT SERVICES (135,148) (150,791) (431,855) 15,643 11.6% 19 06 YOUTH DEVELOPMENT STRATEGY (110,760) (90,386) (247,178) (20,374) (18.4%)11 07 MATERNAL AND INFANT HEALTH (4,630) (3,840) (11,164) (790) (17.1%)14 07 HEALTH INSP AND ADMINISTRATION (177,855) (185,258) (492,567) 7,403 4.2% 17 07 OTHER HEALTH (20,747) (29,433) (110,409) 8,686 41.9% 23 09 COUNCIL STAFF HOUSING (82,988) (58,117) (159,244) (24,871) (30.0%)25 10 SANITATION/REFUSE SITE (474,465) (405,623) (1,203,907) (68,842) (14.5%)29 10 PROTECTION OF ENVIRONMENT (12,189) (21,660) (596,070) 9,471 77.7% 30 10 TOWN PLANNING & REG DEVELOPMNT (222,317) (298,542) (799,500) 76,225 34.3% 31 10 OTHER COMMUNITY AMENITIES (78,783) (91,317) (287,574) 12,534 15.9% 32 11 PUBLIC HALLS.CIVIC CENTRES (258,873) (402,631) (1,069,118) 143,758 55.5% 33 11 SWIMMING AREAS AND BEACHES (99,407) (87,853) (406,281) (11,554) (11.6%)34 11 OTHER RECREATION AND SPORT (443,975) (830,479) (2,565,647) 386,504 87.1% 35 11 LIBRARIES (216,323) (272,329) (653,977) 56,006 25.9% 36 11 OTHER CULTURE (47,307) (81,619) (222,267) 34,312 72.5% 38 12 MTCE STS,RDS,BRIDGES,DEPOTS (4,160,531) (6,196,904) (12,371,876) 2,036,373 48.9% 42 12 AERODROMES (241,047) (343,856) (856,433) 102,809 42.7% 43 12 PLANT PURCHASE & DISPOSAL 728 (938) (21,795) 1,666 (228.8%)44 13 RURAL SERVICES (46,793) (17,092) (54,275) (29,701) (63.5%)45 13 TOURISM AND AREA PROMOTION (349,613) (364,406) (811,584) 14,793 4.2% 46 13 BUILDING CONTROL (102,770) (122,477) (346,735) 19,707 19.2% 50 14 PRIVATE WORKS (8,602) (14,568) (43,707) 5,966 69.3% 52 14 PUBLIC WORKS OVERHEADS 119,668 (51,352) (1,750) 171,020 (142.9%)53 14 PLANT OPERATION COSTS (122,196) (37,018) ‐ (85,178) (69.7%)55 14 SALARIES AND WAGES (1,132) ‐ ‐ (1,132) (100.0%)56 14 UNCLASSIFIED (68,515) ‐ ‐ (68,515) (100.0%)

(8,139,531) (11,090,888) (26,151,697) 2,951,357 36.3%

EXPENDITURE




Rate in Number Rateable Rate Interim Back Total Budget Budget Budget Budget

$ of Value Revenue Rates Rates Revenue Rate Interim Back Total

Properties $ $ $ $ $ Revenue Rate Rate Revenue

RATE TYPE $ $ $ $

Differential General Rate

GRV Valued Properties 6.8765 2,078 45,095,534 3,100,994 ‐ ‐ 3,100,994 3,030,597 25,000 ‐ 3,055,597

UV Mining 10.0542 57 1,094,594 110,053 ‐ 110,053 110,000 ‐ 500 110,500

UV Pastoral 5.7453 34 3,914,388 224,893 ‐ ‐ 224,893 225,000 ‐ ‐ 225,000

UV Intensive Horticultre 0.7159 169 67,164,009 480,827 ‐ 480,827 481,000 ‐ ‐ 481,000

Sub-Totals 2,338 117,268,525 3,916,768 ‐ ‐ 3,916,768 3,846,597 25,000 500 3,872,097

Minimum

Minimum Rates $

GRV Valued Properties 798.00 222 1,964,989 177,156 177,156 177,156 177,156

UV Mining 350.00 28 27,471 9,800 ‐ ‐ 9,800 9,800 ‐ ‐ 9,800

UV Pastoral 350.00 3 1,500 1,050 ‐ ‐ 1,050 1,050 ‐ 1,050

UV Intensive Horticultre 700.00 1 10,000 700 ‐ ‐ 700 700 ‐ ‐ 700

Sub-Totals 254 2,003,960 188,706 ‐ ‐ 188,706 188,706 ‐ ‐ 188,706

4,105,474 4,060,803

Ex‐Gratia Rates ‐ ‐

Specified Area Rate (refer note 23) 180,053 180,000

4,285,526 4,240,803

Discounts (refer note 25) ‐ ‐

Totals 4,285,526 4,240,803

SHIRE OF CARNARVON

STATEMENT OF RATES LEVIED AS AT

31/10/2014


Net Book Value Sale Proceeds Profit(Loss) Historical ValueDepn Written

BackNett Book Value Sale Proceeds Profit (Loss)

Value New Vehicle

Amount Required from

ReserveNew Asset # GL Disposal Historical Value

By Program

Administration

- - -

- - -

Law Order Public Safety

C12891 Mazda BT50 PUTE28 23,283 17,000 (6,283) - -

Community Amenities

C1747 Mazda Bravo Freestly Ute PUTE23 18,109 6,000 (12,109) - -

-

Transport

C11191 Multi Tyred Roller 38,145 30,000 (8,145) - -

C27504 Hino Truck 40,870 25,000 (15,870) - -

C1741 NPR Dual Cab Truck 38,805 25,000 (13,805) - -

C15853 BH 1830GR Grid Roller 77,610 70,000 (7,610) - -

1BNU567 Cat 950GSW Loader 154,397 80,000 (74,397) - -

C12117 Isuzu Road Sweeper 108,986 25,000 (83,986) - -

C500 Holden Utility 12,073 5,000 (7,073) - -

Unclassified

3 Lukis Place 50,021 220,000 169,979 - -

Cark Park Lot 1004 250,484 780,000 529,516 - -

Pt Lot 1 Mahoney Avenue 18,675 520,000 501,325 - 588,810 588,810

831,458 1,803,000 971,542 0 0 0 588,810 588,810 0

Profit 1,200,820 Profit 588,810

Loss (229,278) Loss ‐

971,542 588,810

2014/2015 Budget 2014 / 2015 Actuals


Notes 31/10/2014 30/06/2014CURRENT ASSETSCash and Cash Equivalents 3 12,611,238 14,557,594 Trade and Other Receivables 4 3,614,072 1,231,080 Inventories 5 84,586 80,787

16,309,897 15,869,461

NON CURRENT ASSETSOther Receivables 6A 50,490 50,490 Property, Plant and Equipment 6 33,295,932 32,948,122 Infrastructure 7 90,016,171 89,809,386

123,362,593 122,807,999

TOTAL ASSETS 139,672,490 138,677,460

CURRENT LIABILITIESTrade and Other Payables 8 (381,085) (2,241,035) Long Term Borrowing 10 (487,181) (487,181) Provisions 9 (862,454) (862,454)

(1,730,719) (3,590,669)

NON CURRENT LIABILITIESLong Term Borrowing 12 (1,074,783) (1,125,223) Provisions 11 (51,133) (51,133)

(1,125,917) (1,176,356)

TOTAL LIABILITIES (2,856,636) (4,767,025)

NET ASSETS 136,815,854 133,910,435

EQUITYRetained Surplus 95,080,908 89,530,930 Reserves Asset Revaluation 31,882,133 31,882,133 Reserves Cash Backed 9,852,813 12,497,372

136,815,854 133,910,435

SHIRE OF CARNARVONSTATEMENT OF FINANCIAL POSITION

FOR THE PERIOD ENDED 31/10/2014


31/10/2014 30/06/20143 CASH AND CASH EQUIVALENT

UNRESTRICTED 2,758,425 2,060,222 RESTRICTED 9,852,813 12,497,372

12,611,238 14,557,594

4 TRADE AND OTHER RECEIVABLES

RATES 1,923,522 459,070 SUNDRY DEBTORS 1,834,079 748,729 LESS PROVISIONS DOUBTFUL DEBTS (18,773) (18,773) PRE PAYMENTS PAID ‐ (7,033) BOND STAFF HOUSING 8,890 2,050 GST & ESL (133,647) 47,037

3,614,072 1,231,080

5 INVENTORIES

STOCK ON HAND 84,586 80,787 84,586 80,787

6A OTHER RECEIVABLESPENSIONERS DEFERRED RATES 50,490 50,490

50,490 50,490

6 PROPERTY, PLANT AND EQUIPMENT

LAND AND BUILDINGS 29,865,071 29,764,464 LESS DEPRECIATION COSTS ‐ ‐

29,865,071 29,764,464

FURNITURE AND EQUIPMENT 843,975 828,992 LESS DEPRECIATION COSTS ‐ ‐

843,975 828,992

PLANT AND EQUIPMENT 2,829,702 2,597,483 LESS DEPRECIATION COSTS (242,817) (242,817)

2,586,886 2,354,667

33,295,932 32,948,122

7 INFASTRUCTURE

ROADS 74,396,571 74,333,837 LESS DEPRECIATION COSTS (30,575,985) (30,575,985)

43,820,586 43,757,851

FOOTPATHS 2,534,089 2,534,089 LESS DEPRECIATION COSTS (1,050,303) (1,050,303)

1,483,786 1,483,786

31/10/2014

SHIRE OF CARNARVONSTATEMENT OF FINANCIAL POSITION

FOR THE PERIOD ENDED


31/10/2014 30/06/2014

DRAINAGE 3,378,360 3,378,222 LESS DEPRECIATION COSTS (1,991,477) (1,991,477)

1,386,883 1,386,745

PARKS AND OVALS 27,425,213 27,425,213 LESS DEPRECIATION COSTS (6,902,795) (6,902,795)

20,522,418 20,522,418

BRIDGES 7,751,066 7,751,066 LESS DEPRECIATION COSTS (1,503,306) (1,503,306)

6,247,760 6,247,760

LEVEE SYSTEM 6,123,380 6,123,380 LESS DEPRECIATION COSTS (720,736) (720,736)

5,402,644 5,402,644

AIRPORT 8,941,931 8,885,039 LESS DEPRECIATION COSTS (6,742,492) (6,742,492)

2,199,440 2,142,548

CAR PARKS 887,941 887,941 LESS DEPRECIATION COSTS (270,735) (270,735)

617,206 617,206

OTHER INFASTRUCTURE 8,242,960 8,155,939 LESS DEPRECIATION COSTS (479,353) (479,353)

7,763,606 7,676,585

LANDFILL 607,987 607,987 LESS DEPRECIATION COSTS (36,144) (36,144)

571,843 571,843

90,016,171 89,809,386

8 TRADES AND OTHER PAYABLESSUNDRY CREDITORS (381,085) (2,055,896) ACCRUED INTEREST ON DEBENTURESACCRUED SALARIES AND WAGES ‐ (185,139)

(381,085) (2,241,035)

PROVISIONS CURRENT9 PROVISIONS ANNUAL LEAVE (550,595) (550,595)

PROVISIONS LONG SERVICE LEAVE (311,859) (311,859) (862,454) (862,454)

10 BORROWINGS CURRENTDEBENTURES (487,181) (487,181)

(487,181) (487,181)

11 PROVISIONS NON CURRENTPROVISIONS FOR LONG SERVICE LEAVE (51,133) (51,133)

(51,133) (51,133)

12 BORROWINGS NON CURRENTDEBENTURES (1,074,783) (1,125,223)

(1,074,783) (1,125,223)


Actual Budget Actual

2014 / 2015 2014 / 2015 2013 / 2014

(a) Leave Reserve

Opening Balance 126,394 126,394 126,098

Interest Earnt 1,543 ‐ 297

Amount Set Aside / Transfer to Reserve ‐ ‐

Amount Used / Transfer from Reserve ‐ ‐ ‐

127,937 126,394 126,394

(b) Plant Reserve

Opening Balance 120,818 120,818 120,534


Amount Set Aside / Transfer to Reserve ‐ ‐ ‐


122,293 120,818 120,818

(c) Waste Disposal Reserve

Opening Balance 36,080 36,080 35,995

Interest Earnt 440 ‐ 85

Amount Set Aside / Transfer to Reserve ‐

Amount Used / Transfer from Reserve ‐

36,520 36,080 36,080

(d) Property Infrastructure Reserve

Opening Balance 1,627 1,627 1,624


Amount Set Aside / Transfer to Reserve ‐


1,647 1,627 1,627

(e) Staff Housing Reserve

Opening Balance 662,958 662,958 304,707


Amount Set Aside / Transfer to Reserve ‐ 220,000 357,699


673,714 882,958 662,958

(f) Civic Centre Reserve

Opening Balance 100,717 100,717 100,383



Amount Used / Transfer from Reserve (100,000) ‐

100,735 717 100,717

(g) I.T. Replacement Reserve

Opening Balance 64,481 64,481 64,322



Amount Used / Transfer from Reserve ‐ (29,000) ‐

64,917 35,481 64,481

(h) Airport Reserve

Opening Balance 28,224 28,224 28,137


Amount Set Aside / Transfer to Reserve 32,797


28,966 61,021 28,224

(i) Coral Bay Tip Reserve

Opening Balance 20,790 20,790 20,737



SHIRE OF CARNARVON

NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY


31/10/2014

RESERVE FUNDS


SHIRE OF CARNARVON



31/10/2014

RESERVE FUNDS

Amount Used / Transfer from Reserve ‐ ‐

21,044 20,790 20,790

(j) Surge/Fascine Wall Reserve


Interest Earnt 73 ‐ 1,134


Amount Used / Transfer from Reserve ‐ ‐ (300,000)

6,031 5,959 5,959

(k) Town Planning Scheme Reserve

Opening Balance 22,080 22,080 22,040




22,349 22,080 22,080

(l) Fascine Dredging Reserve




Amount Used / Transfer from Reserve ‐ (250,000)

1,285 1,270 1,270

(m) Flood Mitigation Reserve





10,129 10,007 10,007

(n) OTC/NASA Reserve





7,621 7,529 7,529

(o) Blowholes Reserve

Opening Balance 20,469 20,469 20,425




20,719 20,469 20,469

(p) Unspent Grants and Contributions Reserve

Opening Balance 10,472,564 10,472,564 30,486,720

Interest Earnt 45,721 ‐ 512,931

Amount Set Aside / Transfer to Reserve 938,978 ‐ 10,605,467

Amount Used / Transfer from Reserve (3,330,785) (10,337,436) (31,132,555)

8,126,478 135,128 10,472,564

(q) Land and Infrastructure Development Reserve

Opening Balance 772,009 772,009 770,352


Amount Set Aside / Transfer to Reserve ‐ 1,300,000 ‐

Amount Used / Transfer from Reserve ‐ (562,000) ‐

790,369 1,510,009 772,009

(r) Asset Replacement Reserve

Opening Balance 25,053 25,053 ‐


Amount Set Aside / Transfer to Reserve ‐ ‐ 25,000


SHIRE OF CARNARVON



31/10/2014

RESERVE FUNDS


25,359 25,053 25,053

Opening Balance 12,499,031 12,473,977 32,674,711


Amount Set Aside / Transfer to Reserve 938,978 1,552,797 10,988,166

Amount Used / Transfer from Reserve (3,330,785) (11,028,436) (31,682,555) TOTAL CASH BACKED RESERVES 10,188,115 3,023,392 12,499,031


Description Receipts Payments

BUILDING IN TRAINING FUND ‐2,435.81 ‐12,776.42 6,064.31 ‐9,147.92

CIVIC CENTRE AIRCONDITIONING ‐51.00 0.00 0.00 ‐51.00

CIVIC CENTRE HIRE ‐6,128.80 ‐1,784.00 734.00 ‐7,178.80

CVON ARTIFICIAL REEF 0.00 0.00 0.00 0.00

FOOTPATH DEPOSITS ‐20,299.00 0.00 0.00 ‐20,299.00

FOOTPATHS CASH IN LIEU ‐7,200.00 0.00 0.00 ‐7,200.00

P.O.S.DEPOSITS ‐110,373.83 0.00 0.00 ‐110,373.83

PERTH GLORY FLOOD RELIEF ‐12,500.00 0.00 0.00 ‐12,500.00

PRIVATE WORKS ‐1,000.00 0.00 0.00 ‐1,000.00

SHIRE FACILITY DEP ‐4,500.00 ‐2,250.00 2,200.00 ‐4,550.00

SUNDRY ‐9,437.60 41,618.00 ‐35,618.00 ‐3,437.60

SUSPENSE ‐4,580.56 ‐101.35 101.35 ‐4,580.56

UNCLAIMED MONIES ‐1,241.90 0.00 0.00 ‐1,241.90

‐179,748.50 24,706.23 ‐26,518.34 ‐181,560.61

Opening

Balance

Closing

Balance

SHIRE OF CARNARVONTRUST FUND

STATEMENT FOR THE PERIOD ENDED31/10/2014


8.2.3 INVESTMENTS AS AT 31 OCTOBER 2014 File No: 2F0502 Date of Meeting: 25th November 2014 Location/Address: Shire of Carnarvon Name of Applicant: Shire of Carnarvon Name of Owner: Shire of Carnarvon Author/s: Stacy Martyn, Relieving Manager Finance Declaration of Interest: Nil Voting Requirements: Simple Majority

Summary of Item: To seek Council’s endorsement of surplus funds invested to 31 October 2014 Description of Proposal: N/A Background: Nil Consultation: Nil Statutory Environment: Section 6.14 of the Local Government Act 1995 grants Council the power to invest surplus funds. Relevant Plans and Policy: The investment report is produced in accordance with Council’s investment policy. Financial Implications: Nil Risk Assessment: No risk identified Community & Strategic Objectives: Strategy 5.4.2 of the Shire of Carnarvon Plan for the Future 2007-2010 requires the maintenance of a high standard of financial management. Comment: The attached monthly report on investments (Schedule No. 8.2.3(1) has been compiled in accordance with the reporting framework included as part of Council’s investment policy. OFFICER’S RECOMMENDATION That Council receive the investments report as at 31 October 2014.


Fund Amount Type Interest Term Maturity Date Invested with

Municipal 2,804,068.58 Online Cash Management 4.50% On call On call ANZ Bank

Trust 199,520.61 Cash Management Daily return On call On call ANZ Bank

Reserves 270.99 Cash Management Daily return On Call On Call ANZ Bank5,653,920.39 Online Cash Management 4.50% On Call On Call ANZ Bank

Short Term Investments 3,627,382.90 Term Deposit 2.45% 30 Days 01.11.2014 WA Treasury CorpShort Term Investments 6,000.00 Term Deposit 3.00% 90 Days 19.11.2014 ANZ Bank

12,291,163.47

SHIRE OF CARNARVONINVESTMENTS HELD AS AT 31 OCTOBER 2014


8.2.4 BUDGET VARIATION CARNARVON YOUTH OUTREACH PROGRAM File No: 123 Date of Meeting: 25 November 2014 Location/Address: Shire of Carnarvon Name of Applicant: Shire of Carnarvon Name of Owner: Shire of Carnarvon Author/s: CM Brown Director Corporate Service Declaration of Interest: Not Applicable Voting Requirements: Absolute Majority

Summary of Item: To facilitate a budget variation in relation to Councils Youth Outreach Service to acknowledge the increase in funding from the Department of Corrections. Description of Proposal: this item facilitates the proposal it introduce into the current budget income and expenditure associated with the increase in grant funding. Background: Recent advice from the Department of Corrections reveals an increase in funding from $94,000 to $250,084. To facilitate this, a budget variation is requested to increase several Expenditure categories and acknowledge the grant as income. Consultation: Carnarvon Youth Outreach Statutory Environment: Local Government Act 1995

6.8. Expenditure from municipal fund not included in annual budget

(1) A local government is not to incur expenditure from its municipal fund for an additional purpose except where the expenditure —

(a) is incurred in a financial year before the adoption of the annual budget by the local government; or

(b) is authorised in advance by resolution*; or

(c) is authorised in advance by the mayor or president in an emergency.


(1a)In subsection (1) —

additional purpose means a purpose for which no expenditure estimate is included in the local government’s annual budget.

(2) Where expenditure has been incurred by a local government —

(a) pursuant to subsection (1)(a), it is to be included in the annual budget for that financial year; and

(b) pursuant to subsection (1)(c), it is to be reported to the next ordinary meeting of the council.

Relevant Plans and Policy: Nil Financial Implications: Nil, the additional expenditure as listed is matched by additional income, resulting in a nil effect on council 2014/2015 Municipal Budget.


Risk Assessment: Nil Community & Strategic Objectives:

Outcome 3.5 Cohesive communities capable of supporting each other. Key Partners

Develop a Youth Plan that promotes programs that assist in youth development and leadership.

DC

Promote the development and conducting of community and cultural events.

DCA

Support and inform community organisations and groups.

Develop and implement a senior’s plan that promotes services and facilities that meet the needs of aged and disabled persons.

Seniors WA

Comment: The budget variation will facilitate the increase in grant received from Department of Corrective Services for councils Youth outreach services. This increase reflects and recognises the work currently being undertaken by this service.


Additional Budget

New Budget

6112

YOUTH SERVICES 6112 065 Mobile Phone - Youth Officers 1,000.00

1,000.00

6112 066 Telephone Landline - Youth Officers 2,500.00

2,500.00

6112 070 Internet - Youth Office 500.00

500.00

6112 072 Electricity & Water - Youth Office 2,000.00

2,000.00

6112 074 Rent (Youth Office) 7,637.00 9,000.00 16,637.00

6112 075 Stationery - Youth Officers 500.00

500.00

6112 076 Staff Training - Youth Officers 6,000.00

6,000.00

6122

VEHICLE EXPENSE 6122 067 Ydo Vehicle - Fuel And Oils 3,000.00 9,000.00 12,000.00

6132

EMPLOYEE COSTS - YDO 6132 061 Employment Costs 179,453.00 82,404.00 261,857.00

6162

REPAIRS AND MAINTENANCE - YOUTH 6162 077 Youth Computer Ops 650.00 5,000.00 5,650.00

6162 078 Youth Equipment 650.00

650.00

6162 079 Building Mtce - Youth Office 700.00 0.00 700.00

6162 080 Youth Office Relocation Expenses 5,000.00 5,000.00 10,000.00

6182

OTHER YOUTH PROJECTS 6222

YOUTH EXPENDITURE - (OP COSTS) 7,242.00 35,596.00 42,838.00

6292

ABC ALLOCATIONS 27,846.00 10,084.00 37,846.00

6602

YOUTH ADVISORY & JUNIOR COUNCIL 2,500.00 0.00 2,500.00

6902

EXTRAORDINARY ITEMS - GRANT SURPLUS 0.00 0.00 0.00


1353

GRANTS- SERVICE AGREEMENT -

249,000.00 -

156,084.00 -405,084.00

3215

SPECIFIED MAINTENANCE 3215 0038 Jim Richards Pavilion 15,000.00 9,000.00 24,000.00

3283

TOWN OVAL -7,000.00 -9,000.00 -16,000.00

6,178.00 0.00 6,178.00

OFFICER’S RECOMMENDATION That Council; In accordance with section 6.8 of the Local Government Act 1995, authorise the following budget variations to reflect the increase in grant funding from the Department of Corrective Services.


Additional Budget

New Budget

6112

YOUTH SERVICES 6112 065 Mobile Phone - Youth Officers 1,000.00

1,000.00

6112 066 Telephone Landline - Youth Officers 2,500.00

2,500.00

6112 070 Internet - Youth Office 500.00

500.00

6112 072 Electricity & Water - Youth Office 2,000.00

2,000.00

6112 074 Rent (Youth Office) 7,637.00 9,000.00 16,637.00

6112 075 Stationery - Youth Officers 500.00

500.00

6112 076 Staff Training - Youth Officers 6,000.00

6,000.00

6122

VEHICLE EXPENSE 6122 067 Ydo Vehicle - Fuel And Oils 3,000.00 9,000.00 12,000.00

6132

EMPLOYEE COSTS - YDO 6132 061 Employment Costs 179,453.00 82,404.00 261,857.00

6162

REPAIRS AND MAINTENANCE - YOUTH 6162 077 Youth Computer Ops 650.00 5,000.00 5,650.00

6162 078 Youth Equipment 650.00

650.00

6162 079 Building Mtce - Youth Office 700.00 0.00 700.00

6162 080 Youth Office Relocation Expenses 5,000.00 5,000.00 10,000.00

6182

OTHER YOUTH PROJECTS 6222

YOUTH EXPENDITURE - (OP COSTS) 7,242.00 35,596.00 42,838.00

6292

ABC ALLOCATIONS 27,846.00 10,084.00 37,846.00

6602

YOUTH ADVISORY & JUNIOR COUNCIL 2,500.00 0.00 2,500.00

6902

EXTRAORDINARY ITEMS - GRANT SURPLUS 0.00 0.00 0.00

1353

GRANTS- SERVICE AGREEMENT -

249,000.00 -

156,084.00 -405,084.00

3215

SPECIFIED MAINTENANCE 3215 0038 Jim Richards Pavilion 15,000.00 9,000.00 24,000.00

3283

TOWN OVAL -7,000.00 -9,000.00 -16,000.00


6,178.00 0.00 6,178.00


8.2.5 CARNARVON FRUIT FLY BAITING SCHEME File No: 2F0514 Date of Meeting: 25TH November 2014 Location/Address: Carnarvon Horticultural Precinct Name of Applicant: Carnarvon Fruit Fly Baiting Scheme Name of Owner: Shire of Carnarvon Author/s: Charlie Brown, Director Corporate Services Declaration of Interest: Nil Voting Requirements: Absolute Majority

Summary of Item: To revoke councils previous resolution to impose a mandatory annual levy to raise necessary funding for continuation of Carnarvon Fruit Fly Bating Program Description of Proposal: This proposal involves a $4m Medfly Eradication Program to be implemented by the Department of Agriculture and Food to achieve a Fruit Fly free status for the Carnarvon Horticultural Growers. Background: Council at its September 2014 meeting resolved as follows: That Council: 1. Advise the Department of Agriculture and Food (DAFWA) that it supports a proposed Medfly Eradication Program and is prepared to impose a mandatory annual levy to raise necessary funding for continuation of Carnarvon Fruit Fly Bating Program, subject to: a) The levy being titled the ‘Carnarvon Fruit Fly Bating Levy’; b) The levy being imposed on a ‘stand along’ basis; c) The levy being invoiced with an accompanying flyer prepared by DAFWA detailing explanation of the eradication and bating programs to achieve a ‘Fruit Fly Free’ status for Carnarvon produce; d) A written agreement between the Shire and DAFWA that clearly acknowledges: i. The Shire is only the collection agency for funding associated with the Fruit Fly Bating Program; ii. DAFWA will accept responsibility for all costs associated with collection of the

levy, including preparation of this agreement, invoicing, postage and debt recovery costs;

iii. The Fruit Fly Committee is to receive and respond to all enquiries and complaints in relation to application the Fruit Fly levy and the bating program; iv. A time frame upon which the agreement stands tied to the eradication program; v. An audit of expenditure of the levy funding is to be presented to the Shire within two (2) months after the financial year end. 2. Proceed upon acceptance of Point 1 above by the Department of Agriculture and Food to: a) Introduce a ‘Carnarvon Fruit Fly Bating Levy’ for all horticultural properties that

previously incurred the specified area rate calculated on the property value at .264 in the dollar pursuant to Section 6.17(1) of the Local Government Act 1995;

b) Publish a notice to this effect in the local newspaper in accordance with Section 6.19 of the Local Government Act, 1995;


c) Invoice all horticultural landowners with an accompanying flyer prepared by DAFWA detailing explanation of the eradication and baiting programs. Since this resolution was passed the Department of Local Government has confirmed that Section 6.16 of the Local Government Act, 1995 does not allow for a fee or charge to be imposed other than for a service provided by the local government. Consultation: Department of Local Government and Communities. Statutory Environment: The Local Government Act 1995 states:

6.16. Imposition of fees and charges

(1) A local government may impose* and recover a fee or charge for any goods or service it provides or proposes to provide, other than a service for which a service charge is imposed.


(2) A fee or charge may be imposed for the following —

(a) providing the use of, or allowing admission to, any property or facility wholly or partly owned, controlled, managed or maintained by the local government;

(b) supplying a service or carrying out work at the request of a person;

(c) subject to section 5.94, providing information from local government records;

(d) receiving an application for approval, granting an approval, making an inspection and issuing a licence, permit, authorisation or certificate;

(e) supplying goods;

(f) such other service as may be prescribed.

(3) Fees and charges are to be imposed when adopting the annual budget but may be —

(a) imposed* during a financial year; and

(b) amended* from time to time during a financial year.


Furthermore the Council revoke a motion by:

a) Moving to accept a rescission or change of motion with the support of at least 1/3 of the number of

offices (whether vacant or not) of members of the Council, inclusive of the mover (Reg.10(1)(b)).

b) Moving to rescind or change the motion by an absolute majority of Council (Reg.10(2)(b)).

c) Then proceeding to vote on the new motion, if applicable.

Relevant Plans and Policy: Nil Financial Implications: The proposal as presented to Council at its September 2014 Ordinary Meeting based on a neutral effect on the Shire. Therefore, the rescinding of this motion again will not have a financial effect on Council.


Risk Assessment: There is no risk assessed at the Council level, however, it is understood from the Department of Agriculture and Food Officers that there may be a risk to the broader funding of the Medfly Eradication Program grant being compromised should a levy or charge not be introduced to ensure the bating program can effectively be delivered. Community & Strategic Objectives:

Outcome 1.1 An economy that is based on the Shire's distinct characteristics, regional advantages and natural qualities.

1.7.1 Support the introduction of sustainable bio-security and agricultural management initiatives to improve viability and profile of the agricultural industries.

Comment: As outlined above, it is possible for Council to raise the required funding by:

a) raising a specified area rate or a fee/charge providing the Council accepts responsibility for the Fruit Fly Baiting Scheme; or

b) raising the required funding by applying a differential rate in the horticultural area and making a contribution to the Carnarvon Fruit Fly Baiting Committee, although this could not be achieved until 2015/2016 financial year.

In light of this, a discussion has been held with representatives from the Department of Agriculture and Food (DAFWA) and the Carnarvon Growers Association (CGA) on an alternative approach that could be considered by Council. From this discussion it is understood that DFWA will be writing to Council seeking consideration at its December 2014 ordinary meeting to accept responsibility for the Fruit Fly Baiting Scheme to legitimize the charging and collection of the proposed fee, and then contracting out the baiting works by Council. It is also understood that DFWA would like to present to Council at the same meeting on the proposed Medfly Eradication Program. OFFICER RECOMMENDATION 1 That Council accept to rescind its previous motion (FC 3/09/14). OFFICER RECOMMENDATION 2 That Council rescind its previous motion (FC 3/09/14) as follows;

1. Advise the Department of Agriculture and Food (DAFWA) that it supports a proposed Medfly Eradication Program and is prepared to impose a mandatory annual levy to raise necessary funding for continuation of Carnarvon Fruit Fly Bating Program, subject to:

a. The levy being titled the ‘Carnarvon Fruit Fly Bating Levy’; b. The levy being imposed on a ‘stand along’ basis; c. The levy being invoiced with an accompanying flyer prepared by DAFWA detailing

explanation of the eradication and bating programs to achieve a ‘Fruit Fly Free’ status for Carnarvon produce;

d. A written agreement between the Shire and DAFWA that clearly acknowledges: i. The Shire is only the collection agency for funding associated with the Fruit Fly Bating Program;


ii. DAFWA will accept responsibility for all costs associated with collection of the levy, including preparation of this agreement, invoicing, postage and debt recovery costs;

iii. The Fruit Fly Committee is to receive and respond to all enquiries and complaints in relation to application the Fruit Fly levy and the bating program; iv. A time frame upon which the agreement stands tied to the eradication program; v. An audit of expenditure of the levy funding is to be presented to the Shire within two (2) months after the financial year end.

2. Proceed upon acceptance of Point 1 above by the Department of Agriculture and Food to:

a. Introduce a ‘Carnarvon Fruit Fly Bating Levy’ for all horticultural properties that previously incurred the specified area rate calculated on the property value at .264 in the dollar pursuant to Section 6.17(1) of the Local Government Act 1995;

b. Publish a notice to this effect in the local newspaper in accordance with Section 6.19 of the Local Government Act, 1995;

c. Invoice all horticultural landowners with an accompanying flyer prepared by DAFWA detailing explanation of the eradication and baiting programs.

OFFICER RECOMMENDATION 3 That Council advise the Department of Agriculture and Food (DAFWA) that it is unable to apply ‘Carnarvon Fruit Fly Bating Levy’ to be paid to the Carnarvon Growers Association as this would result in a breach of the Local Government Act 1995, but is prepared to entertain consideration of an alternative approach to resolve this issue.


8.2.6 PROVISION OF EXTERNAL AUDIT SERVICES – REQUEST FOR QUOTATIONS File No: 1C0301 Date of Meeting: 25th November 2014 Location/Address: Shire of Carnarvon Name of Applicant: Shire of Carnarvon Name of Owner: Shire of Carnarvon Author/s: Charlie Brown, Director Corporate Services Declaration of Interest: Nil Voting Requirements: Simple Majority

Summary of Item: The previous terms of appointment of external auditors expired on the 30th June 2014 prompting the need to the Council to call for submissions under the WALGA preferred suppliers listing. In this regard Section 7.3 of the Local Government Act, 1995 sets guidelines for the appointment of Council’s auditor, while Section 7.6 of the Act states the term allowed for the appoint cannot exceed 5 years. Description of Proposal: The report seeks Council endorsement to call for submissions from suitable qualified auditors to undertake Council’s external audit functions for a period of 5 years from 2014/2015 to 2018/2019. Background: At the May 2009 meeting the Council resolved, upon recommendation for the Shire Audit Committee, as follows: Council endorse the Audit Committee Recommendation to appoint Mr. David Tomasi and Mr. Greg Goodwin from UHY Haines Norton to conduct the Shire of Carnarvon’s audit of finances pursuant to Section 7.3 of the Local Government Act, 1995, for the financial years ending 30

th June 2010, 30

th June 2011, 30

th June 2012, 30

th June 2013,

30th

June 2014 based upon:

a) their quote dated 7th

April 2009; and b) their compliance with the prescribed audit objectives, scope, conditions, etc, as identified in the Brief

provided for the provision of this service

Consultation: Nil Statutory Environment: The Local Government Act, 1995 states: 7.3. Appointment of auditors (1) A local government is to, from time to time whenever such an appointment is necessary or

expedient, appoint* a person, on the recommendation of the audit committee, to be its auditor. * Absolute majority required. (2) The local government may appoint one or more persons as its auditor. (3) The local government’s auditor is to be a person who is — (a) a registered company auditor; or (b) an approved auditor. 7.4. Disqualified person not to be auditor (1) A person may not be appointed as a local government’s auditor if that person is a disqualified

person. (2) In this section —


disqualified person means a person who — (a) is a councillor or an employee of the local government; (b) is a person who is in debt for more than the prescribed amount to the local government

for a period of more than 35 days after — (i) in the case of that part of the debt which is for a rate or service charge under

Part 6, the date the rate notice was issued; or (ii) in the case of that part of the debt which is not for a rate or service charge, the

date an account was rendered to the person by the local government; (c) is an employee of, or a member of the governing body of, an entity of a kind prescribed

for the purposes of this paragraph; or (d) is a member of a class of persons prescribed for the purposes of this subsection

4. Prescribed amount of debt which disqualifies person as auditor — s. 7.4(2)(b) The amount prescribed for the purposes of section 7.4(2)(b) is $5 000. 5. Prescribed entity, employment or membership of which disqualifies person as auditor — s. 7.4(2)(c) The prescribed entities for the purposes of section 7.4(2)(c) are, in relation to a local

government — (a) a regional local government in which the local government is a participant; and (b) an incorporated association which the local government has formed or taken part in

forming under the Associations Incorporation Act 1987. 6. Prescribed class of persons, membership of which disqualifies person as auditor — s. 7.4(2)(d) (1) The prescribed classes of persons for the purposes of section 7.4(2)(d) are — (a) persons who are disqualified for membership of a council under section 2.22; (b) persons who are insolvents under administration within the meaning of the Corporations

Act 2001 of the Commonwealth; and (c) persons who are closely associated with a relevant person. (2) For the purposes of sub-regulation (1)(c) a person is to be treated as being closely associated with

a relevant person if the person — (a) is in partnership with the relevant person; (b) is an employer of the relevant person; (c) is a beneficiary under a trust, or an object of a discretionary trust, of which the relevant

person is a trustee; (d) is a body corporate — (i) of which the relevant person is a director, secretary or executive officer; or (ii) in which the relevant person holds shares having a total value exceeding — (I) the amount prescribed for the purposes of section 5.62; or (II) the percentage of the total value of the issued share capital of the

company prescribed for the purposes of section 5.62, whichever is less; (e) is the spouse, de facto partner or child of the relevant person and is living with the

relevant person; or (f) has a relationship specified in any of paragraphs (a) to (d) in respect of the relevant

person’s spouse or de facto partner if the spouse or de facto partner is living with the relevant person.

(3) In this regulation — relevant person in relation to a local government, means a member of the council of the local

government or an employee of the local government; value has the meaning given by section 5.62(2). 7. Audit agreements An agreement between a local government and an auditor is to include — (a) the objectives of the audit; (b) the scope of the audit;


(c) a plan for the audit; (d) details of the remuneration and expenses to be paid to the auditor; and (e) the method to be used by the local government to communicate with, and supply

information to, the auditor. Relevant Plans and Policy: Nil Financial Implications: Whilst the budget includes a notional allocation of funding to pay for the external auditors, the exact cost to the Shire is known until all submissions have been received, evaluated and an auditor appointed. Risk Assessment: Failing to appoint External Auditors would place Council in a position where it would be in breach of the Local Government Act, 1995. Community & Strategic Objectives:


Maintain a high standard of corporate planning and reporting.

Ensure compliance with all relevant legislation and regulations.

Develop and implement audit and risk management processes.

Develop an understanding of the roles and responsibilities of elected members.

Implement ongoing professional development of best practice governance for elected members and staff.

Comment: As previous outlined the purpose of this agenda item is to request Council authorisation to seek quotations from suitably qualified auditors to undertake Council’s annual and interim audits in accordance the Local Government Act and subsidiary Regulations for a period not exceeding 5 years after the 30th June 2014. The scope and objectives upon which the quotations will be called will be in accordance with that recommended by the Department of Local Government and Communities as attached for information in Schedule 8.2.6(1). OFFICER’S RECOMMENDATION That Council;

1. Authorise the Chief Executive Officer to call for quotations in accordance with sections 7.3 and 7.4 of the Local Government Act 1995, and the attached provisions for audit services, from WALGA’s listing, for legally pre-qualified auditors to undertake the Shire Audits for a period not exceeding 5 years, commencing in 2014/2015 financial year;

2. Council’s Audit Committee be authorised to evaluate the quotations received and recommend to Council appointment of preferred supplier for the provision of external audit services.

3. Endorse the “scope of works” as defined in the Provision of Audit Services provided at Schedule 8.2.6(1) of this report for the period 1 July 2014 to 30 June 2019, with the Selection Criteria be based upon the following:


Audit Qualifications of Assigned Personnel 30% Audit Experience of Assigned Personnel 30% Local Government Audit Experience in Auditing 40% Annual Price (Including Dispersments) Not Weighted


Schedule 8.2.6(1)

PROVISION OF AUDIT SERVICES FOR THE PERIOD 1 JULY 2014 – 30 JUNE 2019

Contact details: Charlie Brown Director Corporate Services Tel: 08 99 410021 Fax: 08 99 410099 Email: [email protected]


mailto:[email protected]

INTRODUCTION This document is provided for the assistance of Auditors who wish to apply for the role of Auditor with the Shire of Carnarvon. Auditors are required to address all of the matters outlined in the specifications. Auditors who submit an application may be asked to provide further information and/or make a presentation to the Shire Audit Committee. OBJECTIVES OF THE AUDIT The objectives of the services sought are as follows:- i. To provide an independent audit opinion of the accounts and annual financial reports of the local

government for each financial year covered by the term of the audit appointment;

ii. Ensure the finances are maintained in a proper and correct manner;

iii. Comply with the requirements of the Local Government Act, its regulations and any other written

law;

TERMS OF THE AUDIT APPOINTMENT For the financial years commencing 1 July 2014 through to 30 June 2019. SCOPE OF SERVICE SOUGHT The audit for each financial year shall cover the complete financial year from 1st July to 30th June. The Auditor is required to comply with the requirements of

Section 7 of the Local Government Act 1995;

the Local Government (Audit) Regulations 1996;

the Local Government Amendment Bill 2003 – part 2 – Amendments about Auditors; and

any other written law which may apply.

An audit is to be carried out in accordance with “Auditing Standards” and “Auditing Guidance Statements” adopted from time to time by the Australian Society of Certified Practicing Accountants and the Institute of Chartered Accountants in Australia. The auditor is to carry out such work as is necessary to form an opinion as to whether:

(a) the accounts are properly kept;

(b) the annual financial report: i. is prepared in accordance with the financial records; and

ii. represents fairly the results of the operations of the local government and the financial

position of the local government at 30 June in accordance with the Australian Accounting


Standards, the Local Government Act 1995 (as amended), the Local Government (Financial

Management) Regulations 1996 (as amended) and other mandatory professional reporting

requirements.

(c) Give an opinion in his or her audit report on-

a) the financial position of the local government; and b) the results of the operation of the local government;

(d) Include in his or her audit report-

a. any material matters that indicate significant adverse trends in the financial

b. position or the financial management practices of the local government;

c. any matters indicating non-compliance with financial management

d. requirements of the Act, Regulations and any other written law.

e. details of whether information and explanations were obtained by the auditor;

f. a report on the conduct of the audit; and

g. the opinion of the auditor as to whether or not the specific financial ratios reported are

supported by verifiable information and reasonable assumptions.

The Auditor is required to produce an audit report as required by section 7.9 of the Local Government Act 1995 and a management report at the completion of the audit each year. The management report should bring to Council’s attention issues of concern to the Auditor, but which in his or her view did not warrant reference in the formal audit report. If there are no matters that the Auditor wishes to raise in the management report, then the management report is required to state that. AUDIT METHODOLOGY AND APPROACH Other requirements of the Auditor- a) The auditor is required to comply with the requirements of section 7.9 of the Local Government Act

1995 and the Local Government [Audit] Regulation 1996;

b) An audit is to be carried out in accordance with the ‘Auditing Standards’ and ‘Auditing Guidance Statements’ adopted from time to time by the Australian Society of Certified Practicing Accountants and the Institute of Chartered Accountants in Australia

c) The auditor is to provide the local government with a general outline of his/her methodology; d) The auditor is to provide the local government with a plan for the audit including-

timing of interim audit visits;

final audit visit [within 30 days of being advised that the accounts and

annual financial reports are available for audit];

timing of the legislative requirement to meet with the local government


and whether that meeting will be in person or by some other means; and

the method to be used to communicate with, and provide advice and

information to, the local government; and

e) The auditor is required to produce an audit report as required by section 7.9 of the Local Government

Act 1995 and all other relevant Regulation and legislation. Critical Matters to be Audited The auditor is to include in his or her application the extent to which the critical matters outlines below will be audited so as to form an opinion on the manner in which they have been maintained.

i) Revenue

Rates revenue

Government grants

User pays revenue

Profit on sale of non-current assets

Other income

ii) Expenditure

Salary and wage costs

Depreciation

Materials and contract expenditure

Loss on sale of non-current assets

Insurances

Bad debts

Other expenditure

iii) Current Assets

Bank and short term investments

Receivables and prepayments

Inventory

iv) Non-Current Assets

Property, plant, furniture and equipment

Infrastructure and depreciation

Other receivables

v) Liabilities (Current and Non-Current)

Creditors and accruals

Loan borrowings including new loans raised

Provision for annual and long service leave entitlements

vi) Reserve Funds

vii) Contingent Liabilities


viii) Capital Commitments

ix) Accounting Policies and Notes to the Financial Statements

x) Cash Flow Statement

xi) The financial ratios required by the Local Government [Financial Management] Regulations 1996 HOURS, FEES AND EXPENDITURE Audits The auditor is to provide-

Estimate of the time to be spent on the audit;

Fees for completing the audit in accordance with this specification;

Nominated auditor(s) and registered company audit number(s); and

Experience of the nominated auditors in completing local government audits. Other Audit Works Council may, from time to time, receive funding in the form of Government Grants either from State or Federal sources to assist in a number of projects. The Audit requirements of these funding sources generally require audit certification of either a separate financial statement or an extract from the normal financial statements in relation to these grant funded programs. The Auditor may be requested to provide these certifications in the course of their conduct of their normal audit. From time to time the Auditor may be required to provide additional certifications in relation to grant funded projects. Where the additional work is significant a charge above the audit fee at the hourly rate in the fee schedule is expected. Financial Advice Council may, from time to time, require advice regarding the management of accounts, and the preparation of reports. This is expected to be minimal and where such assistance is significant then a charge above the audit fee at the hourly rate in the fee schedule is to be agreed to between both parties prior to service being provided.

Attendance at Council Meetings

The fee should include attendance at two meetings per annum and a separate fee be provided for attendance at additional meetings/teleconferences. Audit Deadline It is a requirement that the audit be completed and the audit report signed off by 15 November each year. Council aims to submit its Annual Financial Accounts to its Auditors by 31 August each year.

(Note: All fees & charges quoted MUST be “GST INCLUSIVE”)

TERMS


Conditions to be noted by auditors-

The auditor shall not sub contract to a third party;

The auditor shall not, and has no right to, assign the audit contract to third parties;

The auditor shall not be engaged by the local government to undertake any financial consultancy with the local government that requires the preparation of financial information that will be the subject of the annual audit; and

The auditor shall confirm that he or she has, and will maintain during the duration of the audit term, professional indemnity insurance covering the legal liability arising out of any neglect, default, error or omission.

COMMUNICATION MECHANISMS

Council will communicate transfer documents electronically, either via email or through the provision of data on CD. Paper copies of bank statements, payment vouchers and supporting documentation (invoices etc) will be provided at the time of arranging for the audit to commence, prior to 31 August each year. SELECTION CRITERIA Selection of Audit Services will be based on the following criteria:

Audit Qualifications of assigned personnel 30%

Audit Experience of assigned personnel 30%

Local Government Audit Experience in auditing 40%

Annual price (Including dispersments) Non weighted

TERMINATION OF APPOINTMENT

The appointment as auditor is terminated if:

(a) the auditor ceases to be a registered company auditor; (b) the auditor ceases to be an approved auditor under Section 7.5 of the Local Government Act 1995;

(c) the auditor is a disqualified person under Section 7.4(2) of the Local Government Act 1995;

(d) the auditor resigns by notice in writing to Council;

(e) Council serves notice in writing to the auditor terminating the appointment.


SCHEDULE OF FEES Please attach a schedule of fees as follows:

Item 2014/2015 2015/2016 2016/2017 2017/2018 2018/2019

Completion of Audit

Additional Attendance at meetings: Partner Associate

Hourly Rate – additional assistance Partner Associate

Other Services offered (please itemise an additional services you may offer together with the fee each service attracts.


8.3.1 RETROSPECTIVE PLANNING APPLICATION FOR PANEL (PYLON) SIGN AT LOT 508 NORTH WEST COASTAL HIGHWAY, KINGSFORD

File No: P55/14 A3758 Date of Meeting: 25 November 2014 Location/Address: Lot 508 on DP77048 (HN 493) North West Coastal Highway, Kingsford Name of Owner/Applicant: DJ Bauer Author: Robert Pringle, Planning Officer Declaration of Interest: Nil Voting Requirements: Simple Majority Date of Previous Report: 18 December 2012, 26 February 2013

Summary of Item: Temporary Planning Approval P92/12 was issued by Council on 26 February 2013 for a panel (pylon) sign at Lot 508 North West Coastal Highway Kingsford. Condition 2 of the planning approval stated: ‘(2) The panel sign shall be removed 12 months from the date of erection.’ The sign remains after a period of 12 months from the date of erection and the owner/applicant is seeking retrospective approval for the sign to permanently remain. Background: Planning Approval P92/12 temporarily permitted the erection of a panel (pylon) sign at Lot 508 on DP77048 (Previously Lot 505 on DP060556; HN 493) North West Coastal Highway, Kingsford. In considering the original Application, the Shire and Council essentially undertook two distinct considerations regarding P92/12:

In the initial application review, it was determined that neighbour consultation was appropriate given the variations proposed from the ‘guidelines’ of the Draft TPS 10 Policy No 18 Advertising and Signage.

Council’s first resolution relating the application set out a number of conditions for development, but also delegated approval authority to the Shire Staff should no objections be raised in neighbour consultation. One submission (in the form of an objection) was received raising pedestrian safety, visual clutter, and the potential for interference with development of signs promoting the OTC Dish. The submission outlined that support of the application was only possible under the condition that the approval carried a limited validity period.

In the Report to Council, 18 December 2012, the Officer comments:

“Whilst the proposed sign does not conform to the standards of the Adverting and Signage Policy, it is envisaged that the sign be removed after 12 months, allowing for the business to be established whilst not encouraging the proliferation of advertising and signage along North West Coastal Highway nor direct traffic away from the town centre.”

The above comment was reflected as condition of the Planning Approval: ‘(2) The panel sign shall be removed 12 months from the date of erection.’ The Approval was finalised by Council on 26 February 2013. On 16 September 2014, the Shire was verbally advised by a person querying whether the temporary sign should have been removed. A site inspection was carried out on 16 September 2014 providing photographs (Figures 1 and 2) of the sign in question. In order to establish a time frame of approval validity, the original applicant/owner was contacted and informed of the complaint. The owner verbally stated that the sign was erected at or around the time that approval had been granted.


Figure 1. View of existing sign from the shoulder of northbound North West Coastal Highway

Figure 2. The sign as seen from the property boundary

A written submission was received by email on 18 September 2014 expressing concern that the temporary sign was still erected. The Shire advised the owner of the concerns raised by mail, setting out that enforcement action may be taken if the owner does not take immediate action to remove the sign. In response, a retrospective Application for Planning Approval was lodged (and is now before Council for consideration). Description of Proposal: A retrospective Application for Planning Approval has been lodged which requests approval for the sign as built to remain indefinitely. Modifications to the sign are not proposed under this application. Plans for the sign are attached as Schedule 8.3.1 (i). The following summary indicates the deviations between the existing sign and the dimensioning required under TPS 10 Policy Statement 18 – Advertising & Signage. Variations to the Shire of Carnarvon Town Planning Scheme 10 Policy No 18 are proposed:


Sign Height (m)

Width (m)

Head Room (m)

Area (m2)

Overall Height above ground level (m)

Boundary Setback (m)

Pylon (Policy 18)

3.0 3.0 2.1* 9.0 7.5 2.0*

Variation Requested

3.0 5.0 1.5 15.0 4.5 2.0

* Minimum Dimension

It should be noted that the Report to Council 18 December 2012, the Officer stated “as the proposed sign is located within private land without pedestrian movement, a relaxation to the head room requirements should be allowable.” Consultation: The person querying whether the temporary sign should have been removed has been advised of the course of action being taken by the Shire and the receipt of the retrospective Application for Planning Approval. Once the Planning Application was received, the Officer initiated neighbour consultation for a 21 day period (21 October to 12 November 2014; Schedule 8.3.1 (ii)). One written objection was received during this period, and the submission (Schedule 8.3.1 (iii)) expressed that the objection was based on the failure to comply with conditions of Planning Approval P92/12. Main Roads was also given an opportunity to comment on the application and at the time of preparing this Report, no comments have been received. It is noted that Main Roads did not object to the signage during the commenting period for the original application P92/12. The applicant has also made direct representations to Councillors in support of his application. Statutory Environment: Shire of Carnarvon Town Planning Scheme No. 10 The subject land is within the area of TPS No. 10. The land is zoned ‘Special Rural (Specified Area 1)’, and is

subject to Section 6.6 Additional Provisions Relative to the Special Rural Zone (as relevant and with Shire

emphasis in bold):

“6.6 ADDITIONAL PROVISIONS RELATIVE TO THE SPECIAL RURAL ZONE

6.6.1 Development and Land Use

The provisions of this Clause shall apply specifically to all land included in the Special Rural Zone in

addition to any provisions which are more generally applicable to such land under this Scheme.

The objective of the Special Rural Zone is to select land with the rural areas of the Shire wherein

closer subdivision may be permitted to provide for such uses as hobby farms, horse breeding,

rural-residential retreats, and small holdings in such a manner as to preserve the rural landscape

and amenity consistent with the orderly and proper planning of the locality. Specific provisions

relating to the individual Special Rural Zones will be as laid down in Appendix No. 8 to the Scheme.

6.6.2 Development

(a) In accordance with Part 2, all development requires the prior approval of the Council and will

permit the erection of only one dwelling on each new lot and a unit of “Ancillary

Accommodation” or granny flat attached to such a dwelling may also be permitted. AMD 10

GG 8/1/93.


(c) All applications for Planning Approval pursuant to Part 2 for development within a Special

Rural Zone shall indicate the entire lot, the areas of natural vegetation, and any proposed

landscaping, the site contours, the extent of any earthworks and the siting, setbacks, design

and external appearance of all new buildings.

(d) Only one (1) onsite sign is permitted for ‘Short-stay Accommodation’ development allowed in

the ‘Special Rural’ zone. AMD 56 GG 29/03/11

6.6.3 Land Use

(a) No person shall use or permit to be used any lot or any part of a lot for any purpose which

would:

* detract from the rural/residential amenity of adjoining lots,

* detract from the rural character of the area generally, and

“APPENDIX NO. VIII - SCHEDULE OF SPECIAL RURAL ZONES

In addition to the requirements for land within the Zone set out in Clause 6.6 of the following more

particular requirements shall apply to the locality nominated in this Schedule.

Specified Area of Locality

1. Land on the west side of North West Coastal Highway and south side of Robinson Street

(iii) Land may only be used in the manner approved by Council pursuant to Part 2 of the Scheme

and for the purposes set out in Table No. 1 - Zoning Table.

(v) Front setback areas shall be used only for landscaping or for other purposes approved in

each case by Council and such other uses shall be assessed by Council against the objective of

maintaining a visual impression of rural approaches to the town.”

Shire of Carnarvon Local Laws – Advertising Devices Local Law 984-98 The Shire of Carnarvon has an active local law which deals with development and licensing of advertising devices (signs). The proposal is considered a pylon sign with detached sign framework. Clause 5.16 Pylon Signs applies to this proposal, as does Part 2 – Licensing and Part 4 – Conditions Attaching to all Advertising Devices. Relevant Plans and Policy: Shire of Carnarvon TPS No. 10 Policy Statement No. 18 – Advertising and Signage In the absence of development guidelines for signage, Council developed Policy Statement No. 18 –Advertising and Signage. The Policy Statement brings the design requirements for signage into the planning scheme (Shire emphasis in bold):

5.0 Policy Statement All signage proposals within the Shire of Carnarvon TPS No.10 require the submission of a development application and the issue of planning consent prior to erection on-site. Where applications comply with the requirements of this policy approval may be granted, subject to relevant conditions. New signage and advertising needs to take into account existing signage and endeavour to remain in keeping with the character of the area.


6.0 General Requirements 6.1 Displays on signs shall be directly related to the business name, products, and/or services within the tenancy. 9.5 “Pylon (Panel) Signs” must: 9.5.1 Afford a minimum headway of 2.10 metres from ground level; 9.5.2 Not be more than 7.50 metres in overall height above ground level; 9.5.3 Not exceed 3.0 metres in width or length; 9.5.4 Not exceed the maximum area of 9.0m2; 9.5.5 Be supported on one or more piers or columns of brick, stone, concrete or steel and

designed by a structural engineer for Region ‘D’ cyclonic conditions; 9.5.6 Not be within 2.0 metres of the side boundaries of the lot on which it is erected, unless

otherwise approved by the local government; 9.5.7 Be more than 10.0 metres from any part of another pylon sign.

11.0 Policy Implementation 11.1 Applications for signage and advertising will be treated as Development Application and considered in accordance with the ‘AA’ use procedures as stipulated in the TPS No.10. 11.7 Upon receipt of Development Approval application for a Building Permit to erect a roof sign, pylon sign, illuminated sign, horizontal sign, tourist information bay and vertical sign shall be accompanied by a certificate from a structural engineer certifying that the proposed sign structure and structural members are designed to Region D Cyclonic Standards.

Financial Implications: Refusal of this application could to result in an ‘appeal’ by the Applicant to the State Administrative Tribunal (SAT). Irrespective of an Applicant’s ‘appeal’, refusal may also result Council to engage in legal procedures under the Planning and Development Act 2005 to cause the sign to be removed. Council will be informed of any referral to the SAT and be provided with likely costs associated with such action. Implementation and enforcement of the Advertising Devices Local Law has potential for revenue generation, but would likely result in significant costs related to monitoring, enforcement, and legal procedures related to non-conforming and unlicensed signs. Risk Assessment: The following risk is identified in relation to The Shire of Carnarvon Policy No E018 – Risk Management Section 2.0 Risk Management Objectives:

2.1 (f) Positive public perception of Council and the Shire: The Shire is at risk of the owner generating negative public perception of Council and the Shire if the application is refused and enforcement action is necessitated.

Community & Strategic Objectives: The Shire of Carnarvon Strategic Community Plan 2011 sets out the following goals and objectives of Council, which are considered in the overall assessment of the matter at hand:


5.2.2 Ensure compliance with all relevant legislation and regulations.


Comment: Temporary Approval of P92/12 Council issued a temporary Planning Approval (P92/12) on the basis that the sign would be a transitory measure to attract a customer base to a newly established business located off site. The business in question is well established and recognised in the community; removal of the advertisement is not considered likely to cause financial detriment to the business. Importantly, the Shire has not received any direct or indirect contact in support of the sign from the owner/operator of the business. Shire of Carnarvon Local Laws – Advertising Devices Local Law 984-98 The Shire of Carnarvon the Advertising Devices Local Law underwent a review process between 2010 and 2012, and the outcome was a Council resolution to repeal, amend, or replace several local laws. This process was not carried through. The Advertising Devices Local Law has not been implemented or enforced for an unknown number of years. With the exception of the fact that a permit has not been obtained for this particular sign, the sign conforms to all aspects of the Local Law with the exception of minimum headway. If the Local Law were to be enforced, the owner would be required to obtain an annual permit for the sign. Shire of Carnarvon TPS No 10. The subject site is within the Special Rural (Specified Area 1) Zone of TPS No 10. Clause 6.6.3 Land Use details conditions for which Council must consider when deciding on applications for a use of land or development within the Special Rural Zone:

“(a) No person shall use or permit to be used any lot or any part of a lot for any purpose which would: * detract from the rural/residential amenity of adjoining lots, * detract from the rural character of the area generally,” It is the Shire’s view that that the permanent erection of the sign detracts from the rural/residential character of the area generally, as the scale of the sign is not consistent with other signage and business advertisement styles located wholly within private properties. Clearly, the view of the Shire and Council when considering the issue of a temporary sign under Planning Approval P92/12 was that a sign of the nature proposed could be considered for specified limited time without significant determine to the amenity of the locality. This is not the opinion of the Shire when considering a permanent structure. In addition, approval on a permanent basis would establish a precedent for other land owners to seek to erect signage fronting the North West Coastal Highway. Shire of Carnarvon TPS No. 10 Policy Statement No. 18 – Advertising and Signage The Policy Statement sets out a number of relevant provisions for the development of signs, including a requirement for Planning Approval and set standards for sign dimensions and boundary setbacks. The sign is greater in scale than a pylon sign provided under the Policy and the display does not directly relate to the business, product and/or services within the tenancy. Planning and Development Act, 2005 Section 214 of the Act sets out a process under which a structure may be caused to be removed by a local government where such structure is in contravention of a Local Planning Scheme. Council has the ability, should action not be taken by the owner, to cause the structure to be removed and to recover costs where necessary. OFFICER’S RECOMMENDATION That Council, 1. Pursuant to Cl 2.4.2 (a) of the Shire of Carnarvon Town Planning Scheme No 10 (TPS 10) refuse the

retrospective application for a panel (pylon) sign at Lot 508 on DP77048 (HN 493) North West


Coastal Highway, Kingsford (as shown in Schedule 8.3.1 (i) for the following reasons: A. Planning Approval P92/12 was granted on condition that the panel (pylon) sign was to be

erected for a maximum of 12 months, and that the purpose of the sign was to assist in the establishment of a new business. The maximum time period has lapsed, and the business is now considered well established in the community. There is no longer a need for advertisement of the business in this particular location.

B. The special provisions under Clause 6.6 of TPS 10 and the associated Appendix VIII clearly set out a vision for the area as a rural gateway into the Carnarvon Townsite, and “no person shall use or permit to be used any lot or any part of a lot for any purpose which would… detract from the rural/residential amenity or character of the area generally.”

C. The permanent erection of the sign detracts from the rural/residential character of the area generally, as the scale of the sign is not consistent with other signage and business advertisement styles located wholly within private properties.

D. Contrary to TPS 10 Policy Statement No 18, the display does not directly relate to the business, product and/or services within the tenancy.

2. Direct the Chief Executive Officer to take the necessary steps to have the sign at Lot 508 on

DP77048 (HN 493) North West Coastal Highway, Kingsford (as shown in Schedule 8.3.1 (i) removed at the cost of the land owner, should the land owner not do so within 28 days of receiving a written notice to do so.

Advice Notes:

i. Council has determined this application. Rights of appeal are also available to you under the Planning and Development Act 2005 (as amended) against the decision of Council, including any conditions associated with this decision. Any such appeal must be lodged within 28 days of the date of this decision to the State Administrative Tribunal (telephone 9219 3111 or 1300 306 017).

ii. If an appeal is not lodged in the manner described under advice note (i) above and the panel (pylon) sign has not been removed at the end of the 28 day period, it is Council’s intention to commence proceedings under Section 214 of the Planning and Development Act 2005 to cause the panel (pylon) sign to be removed.


SCHEDULE 8.3.1(i) – as-built plans submitted for new application


Current lot configuration:


SCHEDULE 8.3.1(ii) – Sample Neighbour Consultation


SCHEDULE 8.3.1(iii) – Objection


8.3.2 RECONSIDERATION OF APPLICATION FOR SUBDIVISION – LOT 80 ROBINSON STREET KINGSFORD

File No: A3087, P41/14 Date of Meeting: 25 November 2014 Location/Address: Lot 80 (HN 584) Robinson Street Kingsford on Plan 252991 Name of Applicant: HTD Surveyors and Planners for and on behalf of Kenneth James McGowan,

Christina Joy Armstrong Author: Robert Pringle – Planning Officer Declaration of Interest: Nil Voting Requirement: Simple Majority Date of Previous Report: 26 August 2014

Summary: At the Ordinary meeting of 26 August 2014 (FC 19/8/14), Council resolved to advise the Western Australian Planning Commission (WAPC) that it did not support application to subdivide Lot 80 (HN 584) Robinson Street Kingsford into five (5) one hectare lots largely on grounds associated with flooding of the land. The WAPC subsequently refused the application for subdivision and as a result, the Applicant has sought ‘reconsideration’ of the proposal but modified to reflect 3 lots (instead of 5 lots). Two proposed lots have areas of approximately one hectare and the third lot is to have an area of approximately 3 hectares. Irrespective of the changes to the plan and the reduction of yield to 3 lots, it is recommended that Council not support the application on the issue of flooding and whereby proposed Lots 1 and 2 require vehicular access through a floodway. However recognising that the Shire is a referral agency, it is possible that the WAPC as the approval authority could issue conditional subdivision approval for the land. In this regard, it is appropriate to suggest conditions of any subdivision approval to the WAPC. Background: Application for subdivision of Lot 80 Robinson Street (corner Robinson/North West Coastal Highway), Kingsford (depicted in Figure 1 below) into five (5) lots of approximately 1 hectare each was considered by Council at the Ordinary meeting of 26 August 2014 (FC 19/8/14). Council did not support the Application essentially on the grounds of the presence of the floodway through the site and lack of adequate building envelopes. The Western Australian Planning Commission (WAPC) refused the Application on similar grounds. Description of Proposal: The WAPC has received an application for a reconsideration of a refused subdivision and is requesting any information, comment or recommended conditions pertinent to the proposal the Shire may have (see letter attached in Schedule 8.3.2(i)). It is noted that Shire Officers notified WAPC that more time is required to respond as the item would need to be referred to Council. The revised Subdivision Plan shown in Figure 2 promotes the creation of 3 “Special Rural” lots of varying sizes: Lot 1 of 3.1 hectares, Lot 2 of 1 hectare including a proposed battle axe access leg & Lot 3 of 1 hectare. The proposal is to have Lots 1 & 2 accessed from Robinson Street. Lot 1 would require a new crossover or would connect with the existing informal crossover. Lot 2 would be a ‘battle axe’ lot, with the existing track being covered by a 175.6m long by 5m wide access leg. Lot 3 would be accessed from a driveway off the North West Coastal Highway.

The existing permanent structures on the property will be retained on Lot 3, but the greenhouse and caravan will be removed. The remainder of the property is undeveloped.


Figure 1 – Locality (Intramaps)

Figure 2 - Extract from revised Subdivision Plan (HTD Surveyors and Planners)


Consultation: For the current reconsideration, written clarification was requested and received from the Department of Water (DoW) ahead of the request for reconsideration being submitted, as it was this assessment that the applicants used to support the reconsideration. Additionally, advice was sought from the Department of Planning regarding enforcement of potential conditions as are discussed herein. Statutory Environment: Planning and Development Act 2005 Clause 142(2) of the Act requires Council, as a referral agency, to consider and comment on subdivision proposals if requested to do so by the WAPC. The Local Authority shall forward to the Commission a memorandum with any objection it may have to the proposed subdivision. The Act is silent on the role of Council in relation to a reconsideration of refusal, however it has been requested to provide advice on the reconsideration and such advice is sought as soon as possible so that WAPC may meet its statutory 60 day limit, being 16 December 2014. Carnarvon Town Planning Scheme No. 10 Lot 80 Robinson Street is zoned “Special Rural” under the Shire of Carnarvon Town Planning Scheme (TPS) No. 10.

Since the report to Council of 26 August 2014, the Shire has reviewed the history of TPS 10 and found that the original Scheme Map has the effect of including a Floodway Zone and which affects the subject land. Importantly however, the Floodway Zone was not digitised on the Department of Planning’s online planning scheme maps. The pre-digitised scheme map shown in Figure 3 (which is the correct ‘Gazetted’ map) indicates the Floodway boundaries over Lot 80.

Figure 3 Excerpt from TPS 10 showing pre-digitising Floodway Zone

Flooding provisions (Section 6.8) of TPS 10 apply as follows:


“6.8.1 Notwithstanding the provisions of any other Clause of this Scheme Text, if the use of land and/or the carrying out of development are determined by Council as being exposed to or contribute to the risk of damage by flooding or will produce drainage difficulties, nothing shall prevent the Council from refusing to grant Planning Approval to any such use or development pursuant to Part 2 of this Scheme on this ground alone or for other related reasons.

6.8.2 Floodways are shown delineated on the Scheme Maps. 6.8.3 Applications for Planning Approval to commence development of land within a floodway, as

shown on the Scheme Map shall be determined by Council in accordance with the guidelines established by the Water Authority of WA.”

Clause 6.6 of the Scheme provides additional provisions in relation to the Special Rural Zone, including:

“6.6.1 … The objective of the Special Rural Zone is to select land with the rural areas of the Shire wherein closer subdivision may be permitted to provide for such uses as hobby farms, horse breeding, rural-residential retreats, and small holdings in such a manner as to preserve the rural landscape and amenity consistent with the orderly and proper planning of the locality. Specific provisions relating to the individual Special Rural Zones will be as laid down in Appendix No. VIII to the Scheme.”

and “6.6.3 Land Use

(a) No person shall use or permit to be used any lot or any part of a lot for any purpose which would:

* detract from the rural/residential amenity of adjoining lots, * detract from the rural character of the area generally, and * adversely affect the land by exceeding usual stocking rates with the resultant prospect of soil erosion.

(b) In addition Council may require individual land owners to undertake a programme of tree planting to ensure that developments on the subject lot are screened from public roads. Such landscaping is to be implemented and maintained to the satisfaction of Council.

Appendix No. VIII provides further requirements for land within the Special Rural Zone as set out in Clause 6.6 and more particular requirements shall apply to the locality nominated in this Schedule.

“1. Land on the west side of North West Coastal Highway and south side of Robinson Street (SR1) (i) Subdivision within this area shall accord generally with the subdivision Guide Plan East Carnarvon Area 2 Sheet No. 8 appended to this Scheme or with any modifications thereto which may be approved by the State Planning Commission after consultation with the Council. (ii) Within this Area the following provisions shall apply:

Minimum Lot Size 1.00ha

Minimum Effective Frontage 50m

Front Setback 25m (iii) Land may only be used in the manner approved by Council pursuant to Part 2 of the Scheme and for the purposes set out in Table No. 1 - Zoning Table. (iv) In addition to the controls over the fencing of land within the floodways referred to in Clause 6.8, no fence shall be erected in this zone without the approval of the Council, fencing materials which may obstruct the flow of floodwaters shall not be used.


Through TPS 10 an “East Carnarvon Subdivision Guide Plan – Area 2” is approved and an extract of it relevant to Lot 80 is included in Figure 4 below. Neither the original proposed subdivision nor the reconsideration accord with the “East Carnarvon Subdivision Guide Plan – Area 2” (as a result of the floodway). As will be discussed, Department of Water has provided advice that a modified plan of subdivision could permit an appropriately sized building envelope to accommodate development on Lots 1 & 2.

Figure 4 – Extract from East Carnarvon Subdivision Guide Plan – Area 2

Relevant Plans and Policy: Development Control Policy (DC) 1.1 Subdivision of Land General Principles This policy sets out the general principles, which will be used by the WAPC in determining applications for the subdivision of land. For example, it states:

“The WAPC will also ensure that, by creating a new lot, it does not render an existing lot or development upon that lot illegal in terms of statutory requirements. Such matters may include lot sizes, car parking, setbacks or the provision of services.

The WAPC will ensure that each new lot is provided with a standard of public utility services.

New green title lots will be created only where each lot has, or can be, provided with direct frontage access to a constructed public road, which is connected to the road system of the locality.”

Development Control Policy 2.2 Residential Subdivision This policy sets out the general principles which will be used by the WAPC in determining applications for the subdivision of land for residential purposes. This policy has specifically been referenced in relation to the design of battle-axe lots:

3.6.8 In rural, rural-residential and low-density subdivisions requiring long battleaxe legs, and locations where there are particular physical or topographical constraints, the WAPC on the advice of the local government, may require a battleaxe leg wider than 4m.

3.6.12 A 4.24m truncation may be required to be provided at the point where the access leg joins the effective area of the lot, to allow for improved vehicular access into the lot. In addition, a further truncation, generally 1.5m x 1.5m, may be required at the point where the access leg meets the road reserve in order to improve visibility for vehicles entering or leaving the lot. The WAPC will have particular regard to the advice of the local government in respect of these requirements.


State Planning Policy (SPP) 2.5 Land Use Planning in Rural Areas): This policy applies to rural and rural living land in Western Australia, in particular to land zoned for rural or agricultural purposes and land identified or proposed for rural living land uses. Clause 5.6 of this Policy states that rural living proposals on rural land may be supported where they comply with the objectives of this policy and meet the requirements of this section. Subsection xiii) requires the land to be capable of supporting the development of a dwelling(s) and is not located in a flood prone area. State Planning Policy (SPP) 3.4 Natural Hazards and Disasters This policy applies to the planning and development of land that may be affected by natural disasters and hazards. It states that proposed development on a floodplain is considered acceptable with regard to major flooding as long as it does not produce an adverse impact on surrounding development and it has an adequate level of flood protection. Land uses in flood prone areas should not allow development that will obstruct floodways. Department of Health Draft Country Sewerage Policy The purpose of this policy is to protect public health and the environment by promoting the provision of reticulated sewerage to all new developments and subdivisions in Western Australia. Where reticulated sewerage cannot be provided, the requirements for on-site sewage disposal within this policy ensure that developments and subdivisions are managed appropriately, having regard to matters of public health, environment, public and private drinking water supplies, and the efficient use of public funds. At one hectare or more each, the proposed lots are above the minimum lots sizes required for on-site sewage disposal by this policy. Draft East Carnarvon Kingsford Structure Plan This Structure Plan encompasses the area of the subject property, but is still at a draft stage and has little impact on the proposal as yet. It does however echo the position of the floodplain through the property as can be seen in Figure 5.

Figure 5 – Extract from Draft East Carnarvon Kingsford Structure Plan showing floodway across property

Financial Implications: Creation of the proposed lots, if approved, will generate additional rate revenue for the Shire. However, the Council also needs to be mindful of the long term maintenance costs for the proposed subdivision.


Risk Assessment: The proposed revised subdivision plan shows an access arrangement for two of the three lots from Robinson Road, and Lot 3 having an access arrangement from North West Coastal Highway. Lot 80 is at the intersection of North West Coastal Highway with Robinson Street. This is a very busy intersection that is known to carry heavy traffic (especially road trains) and has experienced several near-misses in the past and new access points close to it is very likely to only exacerbate this risk. By reducing the number of access points to the one for Lot 3, some of the potential risk is reduced. The Stage 2 flood mitigation works in the form of a number of levees were recently constructed to direct flood water away from the horticultural land north and south of the Gascoyne River. These works will provide an indirect benefit to Kingsford by directing floodwater into the Nickol Bay flats (area to the east of Brown’s Range) and away from the main flow passing north of Brown’s Range. The levees are all designed to cope with a 1 in a 100 year flood, plus 0.5 m. The 2010 flood was of that severity. Modelling shows that although these works will reduce the expected inundation in the Kingsford area, the two broad shallow floodways will still be required to carry water in a 1 in 100 year flood from Lewers Creek south across Robinson Road through the whole of the Kingsford area. The effect of the levee installations will be to reduce the depth of the inundation, but it will be necessary to keep them open and not allow or cause any development that may divert or otherwise alter the flow. Figure 6 shows the predicted flood modelling superimposed over the proposed subdivision plan, as provided by the DoW. Measurements of this superimposed image prepared by the Shire Officers (but without accuracy of a survey plan) indicate that suitable, albeit compact, building envelopes could potentially be available for development on Lots 1 and 2. Community & Strategic Objectives: The proposed subdivision has the potential to accord with the following Shire goal and desired outcome as expressed in the Carnarvon Strategic Community Plan 2011:

Outcome 1.2 Increased availability of serviced residential, commercial and industrial land.

1.2.3 Facilitate and / or participate in the development of Shire, State Government and private sector land

holdings.

Comment: The plan of subdivision proposed under reconsideration is an attempt to satisfy objections of Council (and other referral agencies) to the original proposal. By reducing the number of lots and altering layout to facilitate access from Robinson Street via a battle-axe access leg along the western boundary, the proposal suggests that sufficient land area is available outside of the modelled post-mitigation 1 in 100 year ARI floodway for a building envelope to be established on each lot. It is possible and common practice to have mitigation measures in place for development in flood prone areas or flood plains, but in the case of floodways, it is necessary that a floodway be kept open and unimpeded. In accordance with WAPC’s SPP 2.5, the potential building envelopes are within a flood prone area that has only been downgraded based on computer modelling of a post-mitigation 1 in 100 year ARI event. The DoW had cautioned in 2012 that there would be a degree of uncertainty in the modelling until a flood event occurred, and that subdivision should be discouraged in the flood prone areas until the mitigation measures were tested. Based on the dimensioning provided by the DoW superimposed image (Figure 6), the Shire estimate an irregular building envelope of 1500m2 could be available over Lot 1 and approximately 2900m2 on Lot 2. The building envelope on Lot 3, although containing the existing dwelling, would also need be recognised on Title. Lot 3 has a building envelope of approximately 5700m2.


Figure 6– Predicted flood modelling after recent levee construction superimposed over the

plan of subdivision (Dept. of Water)

In addition, the access tracks that are proposed in the revised plan of subdivision lie wholly within the post-mitigation 1 in 100 year ARI floodway. As Lots 1 and 2 will not be provided access via the North West Coastal Highway (and are discouraged from doing so due to the traffic hazard they would pose), the sole access to these properties is at risk of flood damage, which could strand individuals and pose heightened safety risks in a flood event. The tracks would additionally be considered permitted development and might be constructed in a way that diverts flood flows to the detriment of neighbouring properties or areas on the proposed lots that are not within the modelled post-mitigation 1 in 100 year ARI floodway. State guidance and policy relating to subdivision pattern for battle-axe lots includes corner truncations at the road reserve and where the access leg joins the effective area of the lot. Council may also recommend access leg widths greater than 4m where access legs are long, which is the case in this application. A minimum width of 6m should be provided to accommodate the potential for vehicles to pass wholly within the access leg, as described in Town Planning Scheme No. 10 Appendix no. V – Car Parking Layouts. The plan of subdivision, if approved, should be modified to address the truncation and access leg width recommendations provided by Council in accordance with Development Control Policy 2.2 and to seek emergency access in times of flooding to the Highway. It is open for Council to advise the WAPC that it is prepared to support the subdivision as defined in the reconsideration. To ensure a building envelope is maintained and development does not occur within the floodway (if a subdivision is granted), permanent restrictions would need to be placed on Title of the land. As the land is within a Floodway Zone under TPS 10, planning approval for all buildings and works is required. However the Shire is not in a position to support the subdivision of land that is significantly affected by a floodway, irrespective whether pockets of land within a proposed lot could potentially site a dwelling and onsite effluent disposal, especially where access to the sites are within a floodway.


On this basis, it is recommended that Council not support this subdivision for the reasons detailed in the Officer’s recommendation. However recognising that the Shire is a referral agency, it is possible that the WAPC as the approval authority could issue conditional subdivision approval for the land. In this regard, it is appropriate to suggest conditions of any subdivision approval to the WAPC. OFFICER’S RECOMMENDATION That Council,

1. With respect to the Reconsideration of Subdivision Application Western Australian Planning Commission (WAPC) reference 150341 to subdivide Lot 80 on Deposited Plan 252991 Robinson Street Kingsford into three (3) lots, does not support the Application for the following reasons:

a) The modelling of the post-mitigation 1 in 100 year ARI floodway provided by the Department of Water has not been proven through a flood event, and there is a degree of risk inherent in promoting development near a floodway.

b) Proposed access tracks for Lots 1 and 2 lie primarily within the 1 in 100 year ARI floodway, which could restrict access to the building envelopes (and thus potential future dwellings), which may pose a risk to the wellbeing of residents. The tracks might, due to lack of development control, be established in such a manner as to impede or redirect floodwaters to the detriment of neighbouring property.

2. Advise the WAPC that, should it be of a mind to approve subdivision within a ‘floodway’ contrary to the Council’s advice, that the following conditions are recommended:

Conditions:

a) Other than buildings, outbuildings and/or structures shown on the approved plan for retention, all buildings, outbuildings and/or structures present on lots 1, 2 and 3 at the time of subdivision approval being demolished and materials removed from the lots. (B5; Local Government)

b) Prior to commencement of subdivisional works, a detailed plan identifying building envelope(s) on all lots on the approved plan of subdivision is to be prepared in consultation with the local government to ensure the appropriate siting of development, to the satisfaction of the Western Australian Planning Commission. (B8; Local Government)

c) A restrictive covenant, to the benefit of the local government, pursuant to section 129BA of the Transfer of Land Act 1893 is to be placed on the certificates of title of the proposed lots advising of the existence of a restriction on the use of the land. Notice of this restriction is to be included on the diagram or plan of survey (deposited plan). The restrictive covenant is to state as follows: “No development is to take place outside the defined building envelope(s), unless otherwise approved by the local government.” (EN11; Local Government)

d) 4.24 metre truncation is to be provided at the junction of the access way and the proposed 1 hectare Lot 2. (T12; Local Government)

e) A 1.5m x 1.5m truncation is to be provided at the junction of the access way and the Robinson Street road reserve. (T13; Local Government)

f) The access way forming part of lot 2 shall be a minimum width of six (6) metres, free of any building projections associated with existing site development and depicted on the diagram or plan of survey (deposited plan) accordingly. (T17; Local Government)

g) Suitable arrangements being made with the local government for the provision of vehicular crossover(s) to service the lot(s) shown on the approved plan of subdivision. (T20; Local Government)


h) Pursuant to Section 150 of the Planning and Development Act 2005 and Division 3 of the Planning and Development Regulations 2009 a covenant preventing vehicular access onto Northwest Coastal Highway being lodged on the certificate(s) of title of the proposed lots 1 & 2 at the full expense of the landowner/applicant. The covenant is to prevent access, to the benefit of Main Roads WA, in accordance with the plan dated 16 October 2014 (attached) and the covenant is to specify: “No vehicular access is permitted from North West Coastal Highway except for emergency circumstances in times of flood.”(T21 - modified; Main Roads WA)

i) A notification, pursuant to Section 70A of the Transfer of Land Act 1893 is to be placed on the certificate(s) of title of the proposed lot(s). Notice of this notification is to be included on the diagram or plan of survey (deposited plan). The notification is to state as follows: ‘A reticulated sewerage service is not available to the lot/s.’ (W5; Local Government)

j) A restrictive covenant, to the benefit of the local government, pursuant to section 129BA of the Transfer of Land Act 1893 (as amended) is to be placed on the certificates of title of the proposed lot(s) advising of the existence of a restriction on the use of the land. Notice of this restriction to be included on the diagram or plan of survey (deposited plan). The restrictive covenant is to state as follows: “A floodway exists on the property. Finished floor levels shall be established above the 1 in 100 year ARI flood to the satisfaction of the local government.” (Not model condition; Local Government)

Advice Notes:

i. In regard to Condition a), planning approval and/or a demolition licence may be required to be obtained from the local government prior to the commencement of demolition works. (Ba2)

ii. In regard to Condition i), the landowner/applicant shall make arrangements with the Water Corporation for the provision of the necessary services. On receipt of a request from the landowner/ applicant, a Land Development Agreement under Section 67 of the Water Agencies (Powers) Act 1984 will be prepared by the Water Corporation to document the specific requirements for the proposed subdivision.(Wa1)


Schedule 8.3.2 (i)

Hi Kelsey The Department of Water, in carrying out its role in floodplain management, provides advice and recommends guidelines for development on floodplains with the object of minimising flood risk and damage. The attached plans show: • 100 year ARI extent of flooding ‘post-flood mitigation works’; and • 100 year ARI extent of flooding, including floodways ‘pre-flood mitigation works’ The majority of the existing Lot is located within a defined floodway under the pre-mitigation flooding regime (refer to pre-mitigation plan attached). With the flood mitigation works now built, there will be less flooding southwards through the Kingsford area and a subsequent lowering of flood levels and reduction in the extent of flooding. However, even with the expected reduction in flood levels, these areas are still expected to be important flow conveyance areas now that the flood mitigation works are complete. After the next major river flow DoW will carry out a flood assessment that would measure the performance of the new levees; in particular, DoW would review the new flooding regime with the predicted modelled flooding regime. This work will provide more confidence in defining the new 100 year ARI extent of flooding and floodways in this area for planning purposes and for setting development controls. As we discussed, we do not support the proposed development / sub-division of the existing defined floodway areas which could lead to additional obstruction and increased number of dwellings. The floodway areas will be revised following an assessment of the post mitigation works flooding regime after the next major river flow. With regard to the amended sub-division layout the following comments are provided:

Building envelopes should be located outside of the floodway on each of the three proposed lots

Minimum habitable floor levels of 0.5 metre above the appropriate 100 year ARI flood level are recommended to ensure adequate flood protection

No further subdivision is considered acceptable with regard to major flooding until the review of floodway described above is complete.

Based on the above discussion, the amended sub-division proposal is considered acceptable with regard to major flooding subject to the above discussion. Regards


Simon Rodgers Supervising Engineer, Floodplain Management

Department of Water 168 St Georges Terrace, Perth | PO Box K822, WA 6842 Ph: 08 6364 6923 | Email: [email protected]

From: Kelsey McCagh [mailto:[email protected]]

Sent: Wednesday, 15 October 2014 2:30 PM To: RODGERS Simon

Subject: Robinson St

Hi Simon In addition to our phone conversation, the attached plan is what I was referring to for the floodway so I am after some info that can prove the 3 lots will have areas of developable land outside of the floodway please. Regards, Kelsey Visit our website at www.htds.com.au - we are updating on a regular basis - don't forget to hit the refresh button if you have been here before. Hille Thompson & Delfos Consulting Surveyors & Planners Geraldton - Western Australia




http://www.htds.com.au/

Schedule 8.3.2 (ii)

Hi Robert Thank you for your query. If EN11 is used and where there are exemptions for single dwellings my understanding is that planners at most local authorities see the building licence applications coming through and in that way can ensure that building occur in the location as per the covenant. If for some reason the building is not build in the right location, then obviously the local government can take compliance action as it is the case for any other restrictive covenant where there is a compliance issue. Flooding really is the issue here and if this could be sorted then there could be a case for support. We have also referred the reconsideration and new plan to Department of Water and Main Roads and I am happy to share their comments with you when I receive it. I am happy to provide the Shire with more time to respond to the recon as well because I think DoW’s comments could assist us both in coming to final conclusions. The person to contact at DoW is Ms Kerry Wray Natural Resource Management Officer (Land Use Planning) if you want to get in touch with them to assist with your assessment. An addition if we decide to support the application, I think B8 and D2 (if requested by DoW) could also be relevant. I trust these comments assist. Regards Johan Gildenhuys | Planning Manager | Regional Planning And Strategy Department of Planning | 140 William Street | Perth WA 6000 T (08) 65519562 | F (08) 6551 9001 E [email protected] | W www.planning.wa.gov.au


mailto:%[email protected]

Schedule 8.3.2 (iii)


8.3.3 PLANNING APPLICATION FOR OVERSIZED OUTBUILDING WITH A REDUCED STREET SETBACK – LOT 244 (HN. 157 MCGLADES ROAD, NORTH PLANTATIONS) FOR INCIDENTAL WAREHOUSE

File No: P58/14, A1694 Date of Meeting: November 25th, 2014 Location/Address: 157 McGlades Road, North Plantations, WA, 6701 Name of Applicant: Norwest Building Group Name of Owner: Duc Nguyen Author/s: Timothy Roberts – Planning Officer Declaration of Interest: Nil Voting Requirements: Simple Majority

Summary of Item: The proponent seeks to construct an outbuilding (shed) to replace an existing shed at on Lot 244 McGlades Road, North Plantations. The outbuilding does not meet the maximum allowable standards for outbuildings under the Shire of Carnarvon Town Planning Scheme No. 10 (TPS 10) Policy Statement 15. This report addresses the proposal and recommends that conditional Planning Approval be granted for an oversized outbuilding (shed) on the land with a reduced setback, increased height and use as an incidental IP use. Background: Lot 244 McGlades Road, North Plantations is a plantation lot with existing structures along the street frontage including a dwelling, existing shed and a water tank. Under the Shire of Carnarvon Town Planning Scheme No. 10 (TPS 10) the lot is zoned as “Intensive Horticulture” and the land is currently being used as such. The lot is surrounded by other Intensive Horticulture properties. The lot in its environs is visible in Figure 1 below.

Figure 1 – Locality Plan (Landgate Mapviewer)

Description of Proposal: Application for Planning Approval has been received for an oversized outbuilding (shed) on the land and for the shed to be used primarily for packing and storage ancillary to the current horticultural use of the land. The proposal seeks to replace an existing shed on the site. The location of the subject land and proposed shed is shown in Figure 2 below.

McGLADES ROAD

NORTH PLANTATIONS

SUBJECT SITE


Figure 2: Outbuilding (shed) location on Site The application specifies that the proposed building will be 15m from the street boundary (McGlades Road) and 6m from the western boundary (Lot 243) in Figure 3 below and comprise a total floor area of 420m2 (12m x 35m), with an apex height of 5.866m and a wall height of 4.7m. All of the bays are fully enclosed with the large sliding doors only on one side. Building design plans for the outbuilding (shed) are attached as Schedule 8.3.3(i).

Figure 3: Outbuilding (shed) dimensions Consultation: Consultation was undertaken by mail to neighbouring land owners sharing a common boundary, including over a road. One response was received over the 21 day statutory period (01/11/2014 – 21/11/14) from

SUBJECT SITE

EXISTING SHED

McGLADES RD

McGLADES ROAD

Proposed new shed 4.7x12x35

Existing Dwelling

6m

15

m

NORTH PLANTATIONS


the land owner of 146 McGlades Road, immediately west of the affected lot. The respondent shares a boundary with the proposed oversized outbuilding (shed) and their statement is as follows: ‘No probs (sic) with this, but we have asked that Duc assist with the planting of some trees between the two properties to soften the glare from the tin’. Statutory Environment: Planning and Development Act, 2005 Part 5, Local Planning Schemes, Shire of Carnarvon Town Planning Scheme No. 10 is in force under this Act and has the objective of making suitable provision for the improvement, development, and use of the land as described in the local planning scheme area. Shire of Carnarvon Town Planning Scheme No. 10 The Shire Town Planning Scheme (TPS) No.10 does not provide a definition for “Shed” however “Outbuilding” is defined in Policy Statement 15 contained within the Scheme. This definition and other guidelines from the Policy Statement will be discussed below. In turn, TPS 10 provides development standards in its Table 2, and it requires a 15m front setback and 7.5m setbacks on the other boundaries in the Intensive Horticulture zone. The proposed shed complies with the setbacks on all sides except along the eastern boundary where a reduced setback to 6m is requested. In terms of land use, a shed is not clearly listed in the Scheme, but “Warehouse and Storage” is listed as an incidental use permitted in the Intensive Horticulture zone (an “IP” use). No other land use listed in the table covers a shed adequately. Relevant Plans and Policy: TPS 10: Policy Statement 15 (Outbuildings) defines an outbuilding to mean:

“an enclosed non-habitable structure that is detached from any dwelling”. This definition was taken from State Planning Policy 3.1: Residential Design Codes so it is obviously intended for residential outbuildings. Since Policy Statement 15 provides guidance for outbuildings on Horticultural zones as well, it shall be used for the purpose of this application. Policy Statement 15 provides for the maximum scale of outbuilding development. With regards to Horticultural lots between 1 and 5 hectares (Lot 244 is 4.8 hectares in extent) Policy Statement 15 directs:

Horticulture (10,000m2 > 49,999m2 lot size) (1ha to 5ha lot size)

Area (total aggregate) Wall Height Overall Height (single story)

300m² 4.2 metres 5.5 metres

Wall heights are to be measured from natural ground level ** An increase of up to 10% in floor area may be applied to accommodate variation in design parameters between different

shed manufacturers

Even with the 10% allowance as indicated above, the proposed shed is still of a greater size and height, and therefore Section 4.7 of the policy comes into effect which states: “4.7 Neighbour Consultation

Where a proposal seeks to erect an outbuilding at a greater size as provided for in 4.6.1 above, or to reduce the amount of open space as described in provision 4.6.2, consultation with affected neighbours (land owners and occupiers) will be required to be carried out for a minimum period of 21 days in accordance with Clause 4.3.3 to TPS No.10. This consultation will be carried out by Shire staff in the interest of transparency and accountability prior to the application being assessed and determined pursuant to SPP 3.1 and TPS 10.”


As noted, community consultation was carried out and the concerns raised can be addressed as a condition of any Planning Approval. Since the proposed shed is noncompliant to the policy, it is at Council’s discretion to determine this application. Financial Implications: Nil Risk Assessment: No risk identified Community & Strategic Objectives: The approval of an outbuilding will accord with the following Shire goals and desired outcomes as expressed in the Shire of Carnarvon Community Plan 2011:

Outcome 1.2 Increased availability of serviced residential, commercial and industrial land.

1.2.3 Facilitate and / or participate in the development of Shire, State Government and private sector land holdings.

Comment: Upon assessment of the proposed shed it is evident:

1. There will be no detrimental effect on the amenities of the neighbouring properties due to the zoning, size and development coverage of the subject lot and the adjoining properties.

2. The nearby and surrounding properties are of a large plot size and fundamentally undeveloped in

the vicinity of the western boundary where the proposed shed will be erected.

It is however noted the proposed outbuilding (shed) does not accord with the maximum floor area of 330m² (when 10% relaxation is considered) or the maximum wall height of 4.2 metres and maximum overall height of 5.5 metres. The structure exceeds it by almost 30% in area however only a small margin in regards to wall and overall height. Regarding the land use, a shed is not clearly listed in the Scheme, but “Warehouse and Storage” is listed as an incidental use permitted in the Intensive Horticulture zone (an “IP” use). Town Planning Scheme No. 10 defines a warehouse as follows; ‘any building or enclosed land, or part of a building or enclosed land, used for storage of goods and the carrying out of commercial transactions involving the sale of such goods by wholesale’ This might not be a perfect fit for the proposed outbuilding (shed) as it may not involve wholesale trade, but it does involve storage and is incidental and subservient to the primary use of the property, which is intensive horticulture. As this lot if used for horticulture, it is usual that a packing shed be constructed to aid in the activities of the horticultural business. Further a storage shed would enhance the viability of the lot, and increase the opportunity for a local grower to maximize his output. It is the officer’s recommendation that Council support the proposal.


OFFICER’S RECOMMENDATION That Council approve development of an oversized outbuilding (shed) at Lot 244 (HN 157) McGlades Road, North Plantations subject to the following conditions:

1. All development is to be generally in accordance with the approved plan and specifications (Schedule 8.3.3(i)) dated 25 November 2014 and subject to any modifications required as a consequence of any condition(s) of this approval. The endorsed plans shall not be modified or altered without the prior written approval of the CEO.

2. The outbuilding (shed) shall honour a minimum front setback of 15 metres and a minimum

setback of 6m on the western side.

3. The outbuilding (shed) shall cover a maximum floor area of 420m2; have a maximum wall height of 4.7 metres and an overall maximum height of 5.866 metres.

4. The outbuilding (shed) shall be limited to horticultural storage purposes only, and shall not be

used for residential habitation or industrial purposes.

5. Suitable landscaping measures are to be implemented between the outbuilding (shed) and the adjacent boundary. Such landscaping will be planted to the satisfaction of the Shire of Carnarvon to soften glare and reduce any adverse effects to neighbouring properties.

6. All storm water from the development shall be retained on site and disposed of in a manner that does not have an adverse effect on neighbouring properties.

Advice Notes:

a. Council has determined this application. Rights of appeal are also available to you under the Planning and Development Act 2005 (as amended) against the decision of Council, including any conditions associated with this decision. Any such appeal must be lodged within 28 days of the date of this decision to the State Administrative Tribunal (telephone 9219 3111 or 1300 306 017)

b. This approval does not confer approval under other relevant legislation, including but not limited

to, the Building Act 2011. It is the responsibility of the landowner to determine any necessary approvals required and obtain such approvals prior to the commencement of use. However, to assist in understanding the necessary requirements and approvals further information can be obtained by contacting the Shire Building Services unit on 9941 0000.

c. With reference to Condition (6), should the owner be concerned with the risk of flooding it is recommended the building design incorporate an adequate opening at the opposite end of the main door opening to allow ‘flow through’ of water.


8.3.4 PLANNING APPLICATION FOR NINE (4 FOUR BEDROOM & 5 THREE BEDROOM) GROUPED DWELLINGS (‘RETIREMENT VILLAGE’) AT LOT 1214 (HN 59) WHITLOCK STREET, CARNARVON

File No: A3011; P57/14 Date of Meeting: 25 November 2014 Location/Address: Lot 1214 (HN 59) Whitlock Street, Carnarvon Name of Applicant: Building Lines Name of Owner: A K Waters PTY LTD Author/s: Rob Paull: Director Development Services; Tim Roberts: Planning Officer Declaration of Interest: Nil Voting Requirements: Simple Majority

Summary of Item: An application for Planning Approval has been received to develop nine dwellings (4 four bedroom and 5 three bedroom) in the form of a grouped residential ‘retirement village’ at Lot 1214 (HN 59) Whitlock Street, Carnarvon. Whilst it is not considered common for ‘retirement’ dwellings to consist of 4 bedrooms, the significant issue is the satisfactory onsite disposal of effluent from the development, given that sewer is not economically available to the site. Although requested by the Shire, the Applicant has not addressed the issue of effluent disposal and consequently, the matter has not been referred to the Department of Health (DoH) for comment. From experience, should the DoH’s not agree to onsite effluent disposal, the Shire would be obliged to refuse the Application. On a planning basis, the Application can generally be supported. As an alternative to refusal, it is open for Council to essentially defer consideration and require the Applicant to negotiate directly with the DoH in relation to effluent disposal. Once this is satisfactorily addressed, it is recommended that Council authorise the Chief Executive Officer to grant planning approval for the nine (9) grouped dwellings subject to conditions. Background: The location of Lot 1214 (HN 59) Whitlock Street, Carnarvon is illustrated in Figure 1 below.

Figure 1 – Subject site in its environs

In November 2013, an informal subdivision concept was put forward by the land owner for Lot 1214 with the idea to develop ten (10) individual dwellings.


This proposal was put forward on the premise of providing affordable housing within Carnarvon. There is no deep sewer in the immediate area and Water Corp has advised that there is no sewerage infill program planned in the foreseeable future. The informal subdivision concept was referred to the Water Unit within the Department of Health (DoH) for comment. The DoH was unable to support the concept, as the proposed lot sizes and density of development did not comply with the provisions of the DoH’s Draft Country Sewerage Policy. The lot has remained vacant for many years. The property is bound by Whitlock Street to the south, Quince Street to the east and Carnarvon Road to the north. The location shares a boundary with Lot 1 on Plan D071093. This adjoining property is owned by the Department of Housing and contains House Numbers 104, 106 & 114 Carnarvon Road. Both sites share a western boundary with Reserve 30509. Carnarvon Airport is immediately north of the site over Carnarvon Road. Figure 2 illustrates this relationship with adjoining properties.

Figure 2: Relationship between adjoining properties.

Description of Proposal: The Planning Application seeks to again develop Lot 1214 however with the modified plans of one less dwelling on the property (Dwelling 3 removed). The new proposal also seeks to class the dwellings as ‘grouped dwellings’ with no intention at this stage to subdivide. The application proposes the development of nine (9) single-storey dwellings at Lot 1214 (HN 59) Whitlock Street, Carnarvon. The proposed site coverage is as follows.

- Dwelling 1: 224.8m2 on an exclusive usage area of 489m2 - Dwelling 2: 222.0m2 on an exclusive usage area of 473m2 - Dwelling 3: 210.7m2 on an exclusive usage area of 656m2 - Dwelling 4: 197.9m2 on an exclusive usage area of 550m2 - Dwelling 5: 197.9m2 on an exclusive usage area of 550m2 - Dwelling 6: 197.9m2 on an exclusive usage area of 550m2 - Dwelling 7: 197.9m2 on an exclusive usage area of 550m2 - Dwelling 8: 197.9m2 on an exclusive usage area of 550m2 - Dwelling 9: 210.7m2 on an exclusive usage area of 676m2


Each dwelling will have their own driveway from the construction of new crossovers. The layout and proposed site areas are presented in Schedule 8.3.4(i). The layouts are generally the same between all dwellings with exceptions to Dwellings 1 and 2 due to site constraints and an additional bedroom. Dwellings 4 and 10 are a direct mirror image of one another. Figure 4 typifies the proposed dwelling layouts in relation to the lot.

Figure 4 – Proposed dwelling layout plan At this stage, no landscaping has been proposed at the front of each dwelling. Landscaping has been implied for the rear of each dwelling in common and exclusive usage space. No fencing, screening or external storage details have been provided for in the proposal. Consultation: Under TPS 10, no statutory community consultation is required. Organisational consultation has been undertaken with:

- Shire of Carnarvon internal staff: Planning Services, Building Services & Environmental Health. Given that sewer is not economically available to the site, the application would need to be referred to the Department of Health (DoH) for comment and assessment as the DoH will be the authorising agency for onsite effluent disposal. Although requested by the Shire, the Applicant has not addressed the issue of effluent disposal and consequently, the matter has not been referred to the DoH for comment. From experience, should the DoH’s not agree to onsite effluent disposal, the Shire would be obliged to refuse the Application.


Statutory Environment: Planning and Development Act, 2005 Part 5 – Local Planning Schemes – Shire of Carnarvon Town Planning Scheme No. 10 is in force under this Act and has the objective of making suitable provision for the improvement, development and use of the land as described in the local planning scheme area. Shire of Carnarvon Town Planning Scheme No. 10 The subject land is within the area of TPS No.10. The land is zoned ‘Residential’ with an applied density of ‘R35’ and a “grouped dwelling” usage is designated a ‘discretionary use (‘AA’) under TPS 10. This means that Council may permit the use under Clause 2.4 of TPS No. 10. The Council may exercise discretion to approve the proposed development with the respective concession pursuant to Clause 5.14 of TPS NO. 10. Clause 6.1 requires conformity between any Planning Application and the standards prescribed by State Planning Policy 3.1 Residential Design Codes. Relevant Plans and Policy: State Planning Policy 3.1: Residential Design Codes Part 5 of the R-Codes outlines the design elements for single and grouped dwellings in areas zoned R35. The conformity of the R-Codes ensures that development occurs with due regard to the existing development context, locality and impact on residents. Relevant to the proposal; aged or dependent person dwellings are provided for under Clause 5.5.2. The R-Codes defines an aged person to be anyone ‘over the age of 55’. Under Clause 2.5.1, where a proposal does not meet deemed-to-comply provision(s) of the R-Codes and addresses design principle(s), Council is required to exercise judgment to determine the proposal. The proposal before Council does not reflect what is defined under the R-Codes as ‘aged or dependent person dwellings’ and reflects a more traditional grouped dwelling development. Liveable Neighbourhoods (WAPC) With development facing the street, the proposal meets the Liveable Neighbourhoods community design objectives of street surveillance and safety. The proposal also provides for increased density and land efficiency in the neighbourhood, whilst providing for a diversity of housing types. The proposal is in line with the principal aim of a walkable neighbourhood to reduce car dependence whilst maintaining accessibility to retail and community facilities. A sense of community, strong local identity and sense of place is fostered in line with Liveable Neighbourhood objectives. Town Planning Scheme Policy Statement No. 4 This Policy is designed to comment on development that lies within or near Flight Path approaches to Carnarvon Airport. Any new development within such an area should have its height limitations in place to maximise compatibility between the development of those affected parts of the Policy Area and the continued use of Carnarvon airport. In the case of the South West Flight Path, each proposal for new residential development should be examined with the impact of the Flight Path in mind. Forms of development which will minimise amenity loss from aircraft movements should be sought. In this regard, the Shire considers that development of the land is compatible with height limitations around the Carnarvon Airport. If there any Planning Approval concerns, it would be appropriate to seek a memorial on title advising of the location of the land in relation to the airport. Draft Country Sewerage Policy This draft policy has been used to guide the requirements for unsewered subdivisions and land development within Western Australia. Where properties cannot be connected to a reticulated sewerage system, wastewater must be treated and disposed of on-site in accordance with this policy and other regulations.


Development may be supported where development is a maximum density of R10 and no more than 25 lots or dwelling units in total. Council may approve the development, on advice from consultative authorities, where the intended wastewater disposal arrangements are acceptable. Financial Implications: If approved, development of the nine dwellings will generate additional revenue for the Shire in the form of rates. Risk Assessment: There is some uncertainty in relation to the application meeting the requirements of the DoH’s draft Country Sewerage Policy. There were no risks identified in relation to compatibility between height limitations surrounding the Carnarvon Airport and the proposed group dwellings. Community & Strategic Objectives: Outcome 1.2 Increased availability of serviced residential, commercial and industrial land.

1.2.3 Facilitate and / or participate in the development of Shire, State Government and private sector landholdings.

Outcome 2.5 Improved physical quality of the built environment.

2.1.2 Develop and maintain township streetscapes, parks, gardens and open spaces in accordance with aspirations of the community.

Outcome 3.7 Housing and transport options that responds to our community’s needs.

3.7.4 Facilitate and possibly participate in the development of a lifestyle village for seniors.

Outcome 3.8 Improved community health, safety and well-being.

3.8.3 Apply urban and environmental design principles to reduce crime and maximize personal safety.

Comment: Development as a ‘Retirement village’ This Planning Application seeks to utilise vacant available residential land for group dwellings in the form of a ‘retirement village’. The proposal meets several Liveable Neighbourhood objectives, being serviced with the exception of sewer. It would also be possible that the development could provide housing options for aged residents, in line with the Council’s strategic objectives. With the official retirement age within Australia at 70 years of age and the R-Codes definition of an aged person as ‘a person who is 55 years or older’, it would be safe to assume that the proposed retirement village would service ‘aged persons’. The proposal is therefore best considered against SPP 3.1 Residential Design Codes under ‘aged or dependent person dwellings’.


The intention of an aged person dwelling is to encourage the development of small-scale specialised housing in local communities, as an alternative to larger scale, relatively segregated retirement villages. Because aged person dwellings are generally smaller than conventional dwellings, and the occupants do not usually have a high car ownership ratio, the R-Codes allow the reduction of the site area by one third of that provided for by the R-Code applying to the site and a provision for reduced car parking standards. To prevent these concessions from being abused, for example as a back door way of increasing density for standard housing without re-coding an area, the concessions are subject to four constraints:

there is a limit on the size of such dwellings;

they must be purpose-designed;

there is a minimum of five dwellings in a single development; and

they are subject to a legal agreement to restrict occupancy. The design of aged persons dwellings’ must incorporate, or at the very least, allow for future incorporation of features that are required to serve the special needs of aged or dependent persons, such as ramps and wider doorways and passageways to accommodate wheelchairs and handrails in bathrooms and toilets. It is important that aged persons’ dwellings are designed to allow for ageing in place, whereby dwellings cater for an individual to remain in their chosen place of residence even though their physical and sensory abilities may change in the future. Certain minimum standards, as set out in appropriate Australian standards must be part of the original construction, or can be introduced (retrofitted) with ease in the future. In particular, this would include designs with minimal use of varying floor levels and stairs, adequate passageways and door widths, roofed car parking spaces, accessible utilities and slip resistant floors for kitchens, laundries, bathrooms and toilets. This would result in such dwellings being more flexible to accommodate the changing needs of older people. It is also not necessary that the whole of any particular development comprise special purpose dwellings, or even consist of the same type of dwelling. It is possible, for a development to comprise a mix of dwelling types to cater for different ageing in place needs. The development of aged persons’ dwellings is otherwise required to comply with all other R-Code provisions as relevant. A summary of the R-Code assessment for the proposed group dwellings is detailed below.

DESIGN ELEMENTS R-CODE PROVISIONS

PROPOSED VARIATION SOUGHT

Plot Ratio Area 100m² maximum 136.8m² - 165.6m² Non-compliant

Minimum Number of Dwellings 5 minimum 9 dwellings Deemed-to-comply

Car Parking 1 per 4 dwellings 2 per 1 dwellings Deemed-to-comply

Outdoor Living Area 15.84m² minimum 14.4m² Non-compliant (only one dwelling)

The proposal falls short in regards to both plot ratio and outdoor living areas. The proponent has agreed to have a condition of approval, if approved, that increases the area of dwelling one’s alfresco area in order to meet deemed-to-comply requirements. In regards to the non-compliance for plot ratio area, the proposal is therefore best considered under State Planning Policy 3.1: Residential Design Codes, using ‘Design Principle 5.5.2: Aged or dependent person’s dwellings’ which states;

“P2: Aged or dependent person’ dwellings for the housing of aged or dependent persons designed to meet the needs of aged or dependent persons; and

- reduces car dependence, i.e. is located in close proximity to public transport and services; - has due regard to the topography of the locality in which the site is located in respect to access and

mobility;


- has due regard to the availability of community facilities including parks and open space; - does not impinge upon neighborhood amenity; and - responds to a demand for aged or dependent persons’ accommodation in the locality which is

recognised in the local planning framework.” The proponent was requested to submit an assessment against the above design principle to accompany the development application. A summarised response from the proponent is attached under Schedule 8.3.4(ii) that outlines how the proposal meets these design principles. In its design, the proposal considers the density and amenity of the surrounding area. The site is appropriate for aged persons by its proximity to the town centre, open space, community services and amenities. The application has taken due regard to the topography of the site in respect to access and mobility. As previously mentioned, the community and strategic objectives identify a need for lifestyle villages within Carnarvon. The proposal is compliant when assessed against all other relevant provisions. A summary of the R-Code assessment for the proposed group dwellings is detailed below.

DESIGN ELEMENTS R-CODE PROVISIONS

PROPOSED VARIATION SOUGHT

Site Area Minimum 220m² 473m² Deemed-to-comply

Average 260m² 560m² Deemed-to-comply

Primary Street Setback 4m 4.5m Deemed-to-comply

Secondary Street Setback 1.5m 1.69m Deemed-to-comply

Lot Boundary Setback 1.5m 1.69m Deemed-to-comply

Open Space 45% 66% Deemed-to-comply

Communal Open Space 36% 66% Deemed-to-comply

Building Height Top of external wall 6m 2.7m Deemed-to-comply

Top of external wall (concealed)

7m 2.7m Deemed-to-comply

Top of pitched roof 9m Deemed-to-comply

Setbacks of garages and carports

Primary Street 4m 5m Deemed-to-comply

Secondary Street 1.5m 9.5m Deemed-to-comply

Aged Person Dwelling Car Parking 1 2 Deemed-to-comply

Vehicular Access 6m 6m Deemed-to-comply

It is important to recognise the uncertainties associated with sewerage provision for the site. The proponent has agreed to have a condition of approval, if approved, where sewerage will be provided onsite to the satisfaction of the Shire of Carnarvon. An application to ‘construct and install apparatus for the treatment of sewerage’ under the Health Act 1911 will need to be lodged and approved before development can commence. In this regard, although it is open for Council to issue planning approval subject to conditions requiring further information, Council must still be mindful that should the DoH not approve effluent disposal on site, the proponent could not act upon the Approval. An Approval that seeks to condition the provision of onsite effluent disposal without the importance of the effluent disposal being assessed is not considered prudent or legally correct. Importantly, a condition is considered to lack finality when it leaves open a requirement to obtain a further approval, particularly in instances where the approval might change important aspects of the approval. This view of the planning process is reflected in the WAPC’s Discussion Paper - Planning and Development (Local Planning Schemes) Regulations 2014 where the WAPC notes the Regulations provides:


“Clarification regarding the circumstances when approval may be subject to later details – clarifying, given planning principles require a decision to be final and certain, that a local government can only impose a condition subject to later details being agreed, in circumstances where these details would not substantially change the development approved.” However Council could assist the developer by providing ‘support’ for the development as proposed but make any approval conditional on the Applicant providing the necessary evidence that the DoH can or will approve onsite effluent disposal on the land. Further, the Council could authorise the Chief Executive Officer to issue conditional Planning Approval once the DoH has determined onsite effluent disposal for the land. Notwithstanding the variations sought, it is recommended that Council support the application for the development of nine (9) grouped dwellings subject to conditions being placed on the approval. OFFICER’S RECOMMENDATION That Council, in relation to the Application for Planning Approval submitted by Building Lines for nine (9) grouped dwellings ‘retirement village’ at Lot 1214 (on Plan P184010) Whitlock Street, Carnarvon: 1. Advise the Applicant that although it supports the use of the land for residential development in the

form generally proposed, due to the uncertainties associated with sewerage provision available for the site, the Applicant should pursue, with the Department of Health, the necessary approval or support for on-site effluent disposal appropriate to the development.

2. Upon written advice from the Department of Health, reflecting the approval or support for on-site

effluent disposal appropriate to the development as provided for in 1. above, that the Chief Executive Officer (CEO) be authorised to issue Planning Approval for nine (9) grouped dwellings ‘retirement village’ at Lot 1214 (on Plan P184010) Whitlock Street, Carnarvon generally reflecting the following conditions or other conditions that the CEO may deem fit to include:

1. All development is to be in accordance with the attached approved plan(s) and specifications

dated 25 November 2014 and subject to any modifications required as a consequence of any condition(s) of this approval. The endorsed plans shall not be modified or altered without the prior written approval of the CEO.

2. Plans shall be modified to:

i) demonstrate the location of screened clothes drying facilities, and prior to occupation of

the development, such clothes drying facilities are to be established;

ii) provide the location of a screened bin storage area, and prior to the occupation of the development, the developer shall provide 1 x 240 litre mobile garage bin per dwelling;

iii) increase the alfresco (outdoor living area) for dwelling one from 14.4m² to a deemed-to-

comply outdoor living area in excess of 15.84m². iv) update each dwelling floor plan to demonstrate rear dwelling access ramps in line with

the site plan to address the design principle of appropriate and transitional aged person access and mobility.

3. All dwellings to incorporate, as a minimum,

i) an accessible path of travel from the street frontage and car parking area including level

entry to the front and back entry door.


ii) a minimum 820mm clear opening for all external and internal doors.

iii) a minimum 1000mm width for all internal corridors. Width to be increased to 1200m in corridors with opening son side walls.

iv) a minimum 250mm nib wall on the door handle side of the toilet approach door. v) slip resistant floors for all kitchens, laundries, bathrooms and toilets as described in AS

4299:1995, Adaptable Housing.

4. Prior to any development, a landscape plan shall be prepared to the satisfaction of the Shire of Carnarvon indicating: i) the location and species of all trees to be removed and / or retained;

ii) the location and type of fencing to be installed; iii) the reticulation to be installed; and iv) the location and type of paving to be installed

5. Sewerage disposal is to be treated on-site to the satisfaction of the Shire or Carnarvon. Prior to the commencement of any development, an application to ‘construct and install apparatus for the treatment of sewerage’ under the Health Act 1911 will need to be lodged and approval granted by the Shire of Carnarvon.

6. At least one occupant is over 55 years, or is the surviving spouse of such a person, and the owner of the land, as a condition of planning approval, lodging a Section 70A notification on the certificate of title binding the owner, their heirs and successors in title requiring that this occupancy restriction be maintained.

7. Front fences shall be limited to 1.2m solid, and visually permeable.

8. Driveways shall be setback a minimum of 0.5m from a side boundary or street pole.

9. Arrangements for the construction of new crossovers and reinstatement of footpaths shall be made to the satisfaction of the Shire of Carnarvon.

10. Finished floor levels of all buildings to be 300mm above top of kerb, to the satisfaction of the

Shire of Carnarvon.

11. Filling of the site, other than that directly necessary for the development as approved under a building permit, is prohibited.

12. A Dust Management Plan to be prepared prior to commencement of the development and implementation of that approved Plan to be undertaken at each and every stage of the development of the site to the satisfaction of the Shire of Carnarvon.

13. Prior to any development, plans are to be submitted showing details of storm water and roof run-off disposal to the satisfaction of the Shire or Carnarvon.

14. Prior to occupation of the development, it is to be connected to a reticulated water supply to the

requirements of the Water Corporation and the satisfaction of the Shire of Carnarvon.


Advice Notes:

a. This approval does not confer approval under other relevant legislation, including but not limited to, the Building Act 2011, Health Act 1911 and Local Government laws. It is the responsibility of the landowner to determine any necessary approvals required and obtain such approvals prior to the commencement of use. However, to assist in understanding the necessary requirements and approvals further information can be obtained by contacting the Shire Building Services unit on 9941 0000.

b. This approval does not confer approval for subdivision or strata subdivision under the Strata Titles Act 1985 or Planning Act 2005. It is the responsibility of the applicant to lodge applications for subdivision with the Western Australia Planning Commission.

c. You are reminded to submit a landscape plan in accordance with Condition 4 of this approval at

your earliest convenience to avoid any unnecessary delay at the building permit stage.

d. Council has determined this application. Rights of appeal are also available to you under the Planning and Development Act 2005 (as amended) against the decision of Council, including any conditions associated with this decision. Any such appeal must be lodged within 28 days of the date of this decision to the State Administrative Tribunal (telephone 9219 3111 or 1300 306 017)


SCHEDULE 8.3.4(ii)

DESIGN PRINCIPLE ASSESSMENT

1. Reduces car dependence, i.e. is located in close proximity to public transport and services;

Carnarvon does not have a regular public transportation bus system. Its residents are generally reliant on private vehicles and where possible, walking to nearby community services and amenities. Given the impossibility of being able to fully satisfy the objectives of this criterion due to a lack of service provision, full compliance with this requirement is not possible.

Despite having limited access to a standard public transportation system the location of the subject site in relation to the Carnarvon Town is considered to satisfy the latter half of the requirement. There are a number of significant community services and amenities within the confines of the walkable catchment (400-800m / 5-10min walk). The Carnarvon commercial town centre is partially located within the 10 minute walk range, with the remainder of the centre on the fringe. Other services such as schools, open space, a hospital, a church and civic services are also located within the distance considered to be appropriate for walking. Given the services and amenities within the immediate area, residents are able to be less reliant on private vehicles as a means of transport. A footpath is located on the south side of Whitlock Street, which provides direct and safe access into

Carnarvon town centre.

2. Has due regard to the topography of the locality in which the site is located in respect to access and mobility;

The topography onsite follows an east to west rise in natural ground level of approximately 5.4 metres. In response to the slope, each dwelling has been designed with a finished floor level that matches its specific topographical features. This ensures the entry level to each dwelling is at grade for access. Raised decking has been proposed at the rear of several of the units, with the provision of ramp systems to cater for universal access into the internal courtyard and garden of the parent lot.

3. Has due regard to the availability of community facilities including parks and open space;

The immediate surrounding locality has several examples of quality open space, as well as some informal areas of open space. The vast school grounds provide usable open space within a 5 minute walk of the subject site. An airport buffer zone of mandatory open space is located on the adjoining lot to the north of the subject site. Civic public spaces and services are also available within a 10 minute walk into the Carnarvon Town Centre. High quality open space is also proposed internally within the development.

4. Does not impinge upon neighbourhood amenity; TPS 10 has identified the subject site as being suitable for development at a coding of R35. Lot size requirements for R35 are a minimum of 220sqm and an average of 260sqm. Lot 1214 Whitlock Street is 5534sqm total, which allows for a total of 19 dwellings to be developed on the land under such zoning.


The nine dwellings that comprise this proposal have an average site area of 614.9sqm per lot. Residential densities in the surrounding areas range between R12.5 and R20. The subject site proposes a coding of R16, more suited to the amenity of surrounding densities. The proposals for slightly larger dwellings are more in line with existing and future housing stock within the South Carnarvon Precinct. The slightly larger floor area provides greater living options for residents in what cannot be considered a highly urbanised setting. Overall open space proposed for the lot is 66%; far greater than the deemed-to-comply 45% for R35. Open space between each of the dwellings and internal courtyard provides high amenity for future residents whilst also contributing to the open nature and low density of South Carnarvon. The proposal provides housing options (aged/ dependant persons) that are in demand within Carnarvon. The proposed development is considered to improve on a vacant land parcel that currently provides little use to the community and streetscape.

5. Responds to a demand for aged or dependent persons’ accommodation in the locality which is recognized in the local planning framework.

The local planning framework (LPS10) makes no reference to specialised zoning for aged or dependent persons. However, the Shire of Carnarvon Strategic Community Plan 2011 recognises this need for aged or dependant persons housing.

The Shire of Carnarvon Strategic Community Plan 2011 identifies a demand for aged care and disadvantaged persons housing. Outcome 3.7.4 outlines the Shire will facilitate and possibly participate in the development of a lifestyle village for seniors. This has come from an identified need by the local community outlining demand for the provision of aged persons homes in Carnarvon. This proposal is providing a choice outside of the standard type of housing that is currently offered in Carnarvon. These dwellings provide options for residents who may not fit the standard residential housing stock and will allow them greater access and integration within the community.

6. Summary

The sizes of the proposed dwellings cater to the current demands of those living in Carnarvon, and provide a transition between standard residential and a higher care facility. The dwellings proposed require discretion by Council in regards to an increase in plot ratio area, which will contribute no adverse impact on the surrounding locality. Considering the high density available to this parcel of land under the R35 zoning, the proposed retirement village is considered to adequately meet the aforementioned Design Principles of the R-Codes. We request that this warrants favourable consideration from the assessing officer, and that the Shire supports the variation to plot ratio area.


8.3.5 PLANNING APPLICATION FOR OUTBUILDING (SHED) WITHIN A STATE HERITAGE LISTED BOUNDARY– LOT 28 (HN. 9) MAHONY AVENUE, BROWN RANGE

File No: P60/14 A2491 Date of Meeting: November 25th, 2014 Location/Address: Lot 28 on DP 15963, (HN 9) Mahony Avenue, Brown Range Name of Applicant: Wayne & Lyndle Rowe Name of Owner: Wayne & Lyndle Rowe Author/s: Timothy Roberts Declaration of Interest: Nil Voting Requirements: Simple Majority

Summary of Item: The proponent seeks to construct an outbuilding (shed) on the subject property. The existing dwelling on the site was the former single men’s quarters for the Overseas Telecommunications Commission and as such, the property falls under the State Heritage listed OTC Earth Station. Although the outbuilding does not meet the deemed-to-comply requirements of State Planning Policy 3.1: Residential Design Codes, the Shire recommends that subject to conditions, Planning Approval for the outbuilding be issued. Background: Lot 28 on DP 15963, (HN 9) Mahony Avenue, Brown Range has an existing dwelling located along the north eastern boundary of the property. Under the Shire of Carnarvon Town Planning Scheme No. 10 (TPS 10) the lot is zoned ‘Residential’ (R15) and the land is currently being used as such. The lot is part of the Overseas Telecommunications Commission Earth Station that is listed as Place Number 472 on the State Heritage Register. The site is not referred to in the Shire’s Municipal Heritage Inventory or listed as a place of heritage value in TPS 10. The property lies along the western boundary of the heritage area and is adjacent to North West Coastal Highway. The lot in its environs is visible in Figure 1 below.

Figure 1 – Locality Plan (Intramaps)

SUBJECT SITE

NORTH WEST COASTAL HIGHWAY

OTC EARTH STATION


Description of Proposal: Application for Planning Approval has been received for an outbuilding (shed) at Lot 28 Mahony Avenue to be used primarily for domestic storage ancillary to the residential use of the land. The location of the subject land and proposed shed is shown in Figure 2 below.

Figure 2: outbuilding (shed) location on Site The application specifies that the proposed outbuilding (shed) will be 3m from the rear eastern boundary (OTC Earth Station) and 2m from the northern boundary (Reserve 30493). These setbacks are outlined in Figure 3 below. The outbuilding (shed) is to comprise a total floor area of 96m² (6m x 16m), with an apex height of 5.0m and a wall height of 4.2m. All of the bays are fully enclosed with a large roller door located on the western facing. Building design plans are attached as Schedule 8.3.5(i).

Figure 3 – Outbuilding (shed) setbacks and location on site. Consultation: The property is located within the boundaries of State Heritage Place 472: OTC Earth Station. There is a legislative requirement under the Heritage of Western Australia Act 1990 (Part 8, Section 78) to refer State Heritage related Development Applications to the State Heritage Office for comment. The proposal was referred to the State Heritage Office on the 31st October 2014 and has provided the following advice:

The proposed shed is to be located north of the ‘Single Men’s Quarters’ which is noted as having some significance’ in the 2002 Conservation Plan by John Taylor Architect.

The proposed shed development is reversible and will not have a negative impact on the cultural significance of the registered place.

Statutory Environment: Planning and Development Act, 2005

SUBJECT SITE

PROPOSED SHED

OTC DISH

SUBJECT SITE

Insert


Part 5, Local Planning Schemes, Shire of Carnarvon Town Planning Scheme No. 10 is in force under this Act and has the objective of making suitable provision for the improvement, development, and use of the land as described in the local planning scheme area. Shire of Carnarvon Town Planning Scheme No. 10 The subject land is within the area of TPS No. 10. The land is zone ‘Residential R15’ where an ancillary outbuilding is permitted should such development comply with the provisions of the State Planning Policy 3.1: Residential Design Codes. The Shire Town Planning Scheme (TPS) No.10 does not provide a definition for ‘Shed’ however ‘Outbuilding’ is defined in Policy Statement 15 contained within the Scheme.

‘An enclosed non-habitable structure that is detached from any dwelling’. The Council may exercise discretion to approve the proposed development with the respective concession pursuant to Clause 5.14 of TPS No. 10. Relevant Plans and Policy: Policy Statement 15 Outbuilding Development Policy Statement 15 does not provide guidance for the maximum scale of an outbuilding on such a high lot size. Since the proposed shed is noncompliant to the policy, it is at Council’s discretion to determine this application. State Planning Policy 3.1: Residential Design Codes Clause 5.4.3 (Outbuildings) applies to the consideration of the design, siting and massing of outbuildings. Deemed-to-comply requirements specifically request that an outbuilding:

- does not exceed a wall height of 2.4m - does not exceed a ridge height of 4.2m - does not exceed 60m² in area

Table 2a: Boundary setback contains a requirement for an area coded R15 or less and with walls with no major openings. The rear and side setback for the proposed outbuilding is determined by this table with requirements for a side setback of 1.7m and a rear setback of 1.1m. If an outbuilding is proposed that does not meet these requirements, it may be considered under the associated Design Principles:

P3 ‘Outbuildings that do not detract from the streetscape or the visual amenity of residents or neighbouring properties’.

The proposed outbuilding (shed) is of greater wall, ridge height and size. Under SPP 3.1: Residential Design Codes 2.5.1, where a proposal does not meet deemed-to-comply provision(s) of the R-Codes, Council, as the decision maker is required to exercise judgment to determine the proposal against the above design principle. Financial Implications: Nil Risk Assessment: No risk identified Community & Strategic Objectives: The approval of an outbuilding will accord with the following Shire goals and desired outcomes as expressed in the Shire of Carnarvon Community Plan 2011.

Outcome 1.2 Increased availability of serviced residential, commercial and industrial land


1.2.3 Facilitate and / or participate in the development of Shire, State Government and private sector land holdings

Comment: It is noted that the proposal satisfies the following deemed-to-comply requirements of State Planning Policy 3.1: Residential Design Codes:

- is not attached to a dwelling and is non-habitable - is not within the primary setback area - does not reduce the amount of open space required (50% requirement) - complies with the setback requirements of 1.1m for the rear and 1.7m for the side setback

It is however noted that proposed outbuilding (shed) does not accord with the maximum wall height of 2.4m and the maximum overall height of 4.2m and size. When considered under the highest residential lot size listed under TPS No. 10: Policy Statement 15, the outbuilding now meets the overall height requirement and is only 0.7m above the wall height. Considering that the lot size is approximately 2ha in area and the maximum allowable standards under this definition are for lots between 1000m2 and 1999m2, it is concluded that the proposed outbuilding will not detract from the streetscape or visual amenity of neighbouring properties. This conclusion is further enhanced by the fact that the setback of the shed from North West Coastal Highway is approximately 120 metres. Upon assessment of the proposed outbuilding (shed) it is evident:

1. There will be no observed detrimental effect on the amenities of the neighbouring properties due to the zoning, size and development coverage of the subject lot and adjoining property.

2. The nearby and surrounding properties are of a large plot size and buildings are fundamentally

spaced out within the vicinity of the boundary where the proposed outbuilding (shed) will be erected.

3. The buildings contained within the OTC Earth Station are made from similar material to the proposed outbuilding (shed) meaning the proposal would not look out of place in its environment.

The State Heritage Office considered the proposed development in the context of the cultural significance of the registered place and provided the following advice;

The proposed shed is to be located north of the ‘Single Men’s Quarters’ which is noted as having some significance’ in the 2002 Conservation Plan by John Taylor Architect.

The proposed shed development is reversible and will not have a negative impact on the cultural significance of the registered place.

OFFICER’S RECOMMENDATION That Council approve development of an oversized outbuilding (shed) at Lot 28 (HN9) Mahony Avenue, Brown Range subject to the following conditions:

1. All development is to be generally in accordance with the attached approved plan and specifications dated 25th November 2014 and subject to any modifications required as a consequence of any condition(s) attached of this approval. The endorsed plans shall not be modified or altered without the prior written approval of the CEO or his delegate.

2. The outbuilding (shed) shall cover a maximum floor area of 96m², with a maximum wall height of

4.2 metres and an overall maximum height of 5.0 metres.


3. The outbuilding (shed) shall honour a rear setback of 3 metres and a minimum side setback of 2m on the northern side.

4. The outbuilding shall be limited to domestic storage purposes only and shall not be used for residential habitation or industrial use.

5. All storm water from the development shall be retained on site and disposed of in a manner that does not have adverse effect on the neighbouring properties.

Advice Notes:

a. Council has determined this application. Rights of appeal are also available to you under the Planning and Development Act 2005 (as amended) against the decision of Council, including any conditions associated with this decision. Any such appeal must be lodged within 28 days of the date of this decision to the State Administrative Tribunal (telephone 9219 3111 or 1300 306 017)

b. This approval does not confer approval under other relevant legislation, including but not limited

to, the Building Act 2011. IT is the responsibility of the landowner to determine any necessary approvals required and obtain such approvals prior to the commencement of use. However, to assist in understanding the necessary requirements and approvals, further information can be obtained by contacting the Shire Building Services unit on 9941 0000.


SCHEDULE 8.3.5(i) BUILDING DESIGN PLANS


shire of carnarvon agenda papers ordinary council meeting 25

Documents