shire of carnarvon agenda papers ordinary council meeting 29 april

SHIRE OF CARNARVON

AGENDA PAPERS ORDINARY COUNCIL MEETING

29 APRIL 2014

NOTICE OF ORDINARY COUNCIL MEETING

The next Ordinary Meeting of the Shire of Carnarvon Council will be held on Tuesday 29th April 2014 in the Shire Council Chambers, Francis Street Carnarvon, commencing at 8.30am.

Ian D’Arcy

CHIEF EXECUTIVE OFFICER

SHIRE OF CARNARVON DISCLAIMER

No responsibility whatsoever is implied or accepted by the Shire of Carnarvon for any act, omission or statement

or intimation occurring during Council/Committee Meetings or during formal/informal conversations with Staff or

Councillors. The Shire of Carnarvon disclaims any liability for any loss whatsoever and howsoever caused arising out of

reliance by any person or legal entity on any such act, omission or statement or intimation occurring during

Council/Committee Meetings or discussions. Any person or legal entity who acts or fails to act in reliance upon

any statement does so at that person's or legal entity's own risk.

In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any

planning application or application for a licence, any statement or limitation of approval made by a member or officer of

the Shire of Carnarvon during the course of any meeting is not intended to be and is not taken as notice of approval

from the Shire of Carnarvon. The Shire of Carnarvon warns that anyone who has an application lodged with the Shire of

Carnarvon must obtain and only should rely on WRITTEN CONFIRMATION of the outcome of the application, and any

conditions attaching to the decision made by the Shire of Carnarvon in respect of the application.

Ian D’Arcy CHIEF EXECUTIVE OFFICER

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Full Council Agenda – April 2014

AGENDA

1.0 ATTENDANCES & APOLOGIES

2.0 PUBLIC QUESTION TIME

3.0 DECLARATIONS OF INTEREST

4.0 QUESTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN

5.0 CONFIRMATION OF MINUTES 5.1 Minutes of Ordinary Meeting of Council – 25th March 2014

6.0 PRESENTATIONS, PETITIONS AND MEMORIALS

7.0 ANNOUNCEMENTS BY THE PRESIDENT WITHOUT DISCUSSION

8.0 DEPARTMENTAL REPORTS

8.1 EXECUTIVE

8.1.1 RSL – Request to Loan Painting 8.1.2 Review of Annual Waste & Camping Fees 2014/2015 8.1.3 Honours Board 8.1.4 Delegations – March 2014

8.2 CORPORATE SERVICES

8.2.1 Accounts for Payment – Period Ending 31 March 2014 8.2.2 Financial Activity Statement – 31 March 2014 8.2.3 Investments – 31 March 2014 8.2.4 Carnarvon Airport Fees and Charges 8.2.5 Differential Rates 8.2.6 Carnarvon Heritage Group – Request to Waive Water Charges 8.3 DEVELOPMENT SERVICES 8.3.1 Dog Act Persons 8.3.2 Bushfire Control Officers 8.3.3 Coral Bay Draft Structure Plan – Schedule of Modifications 8.3.4 Proposed Service Station – Lot 8 Browns Range 8.3.5 Soil Replacement – Brickhouse Station – Section 91 License 8.3.6 Proposed Subdivision – Lot 50 and 51 William Street

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8.3.7 Proposed Strata Subdivision – Lot 46 Robinson Street, Coral Bay 8.3.8 Proposed Group Dwellings – Lot 231 Rushton Street 8.3.9 Blowholes Management Plan Concept Plan and Lease Arrangements

8.4 INFRASTRUCTURE SERVICES

8.4.1 Infrastructure Services Policies & Procedures 8.4.2 Carnarvon Race Club – Sealing of Drive Way & Car Park 9.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

9.1 ACTION TO DISCOURAGE PERSONS PARKING FOR UNREASONABLY LONG PERIODS WITHIN

DESIGNATED CAR PARKING AREAS IN THE TOWN CENTRE File No 4M0502 Location/Address Various sites within the Carnarvon Town Centre accessing Robinson Street. Name of Applicant N/A Author Cr M March Financial Interest Proximity Interest Date of Report 25 March 2014

Background Retail traders along Robinson Street and within the town centre have expressed concern to me with respect to the general issue of persons parking for unreasonably long periods within designated car parking areas in the town centre. This results in limited parking for retail customers. I have discussed the matter with the Director, Development Services who has advised that the Shire has no ability to control the period of parking unless a parking local law has been passed by Council for timed parking. It should be noted that neither traders nor customers have expressed any desire for timed parking to be implemented. However, the matter may be more of an awareness and attitude of retail owners/operators to parking that ensures employees park away from their workplace to allow for customers to park closer to shops etc.. ELECTED MEMBER’S MOTION That Council request an Agenda Item be prepared by staff to be brought back to Council at the May 2014 Ordinary Meeting with advice on options to address limiting persons parking for unreasonably long periods within designated car parking areas in the town centre.

10.0 URGENT BUSINESS APPROVED BY THE PRESIDING MEMBER OR BY A DECISION OF THE COUNCIL

11.0 DATE OF NEXT MEETING

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12.0 MATTERS FOR WHICH MEETING TO BE CLOSED TO MEMBERS OF THE PUBLIC

12.1 Compliance Inspection & Enforcement of State Legislation – Lot 2 French Street Coral Bay (Kanya) 12.2 Coral Bay Contract Persons 12.3 Ranger Services at Coral Bay 12.4 Requested Agreement with Kulyamba Aboriginal Corporation (on Behalf of Thudgari Native Title Holders)

13.0 CLOSURE

8.1.1 REQUEST FROM RSL – PERMANENT LOAN OF PAINTING TO BE HOUSED AT RSL ROOMS

File No 4H0602 Location/Address Stuart Street, Carnarvon Name of Applicant Returned Services League – Carnarvon Sub Branch Author Dannielle Hill, Executive Officer Financial Interest Nil Date of Report 29th April 2014 Summary To seek Council endorsement to permit the RSL to display and house Council owned painting of HMAS Sydney, in the RSL rooms on permanent loan. Background Council is in possession of a donated painting depicting the HMAS Sydney which was displayed at the old library for many years, however, with the new Library/Art Gallery being relocated in Egan Street, and with insufficient hanging space to house the painting in the Gallery, it has remained in the old library building for the past 6 months. With planning for the proposed works to convert the old library to the new Council Chambers, with the progressing and removal of surplus equipment currently being undertaken, the painting has been relocated temporarily to the RSL Rooms to provide a safe and secure environment until such time as Council determines an appropriate location to display the painting (refer to Schedule 8.1.1). With this in mind, the RSL have requested the following via email –

“Requesting that the Shire of Carnarvon accedes to our request to hold the painting on public display on permanent loan from the Shire of Carnarvon. The RSL agrees to maintain and secure the painting for as long as the RSL exists in Carnarvon and on winding up or at the request of the Shire, the painting will be returned to the Shire Offices immediately.”

Statutory Environment Nil

Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority Comment With Carnarvon’s role in the history of the HMAS Sydney, Council may consider it appropriate to house the painting at the RSL Clubroom along with other historical memorabilia, relating to the HMAS Sydney currently held by them. Alternatively, Council may wish to house the painting in a more public building, bearing in mind its considerable size.

Should Council consider that housing the painting at the RSL Clubroom is deemed to be more practical, a Memorandum of Understanding (MOU) detailing the conditions upon which the painting is to be housed and incorporating the condition that the painting is on loan only until such time as the RSL wind up or upon the request of the Shire to return the painting, should be drawn up and signed. OFFICER’S RECOMMENDATION That Council endorse the Returned Services League (Gascoyne Sub Branch) request for the painting of HMAS Sydney being housed and displayed in the RSL Clubrooms (located in Stuart Street) on a permanent loan basis until such time as the RSL wind up or upon the request of the Shire of Carnarvon to return the painting, with a Memorandum of Understanding (MOU) reflecting these conditions being signed by the RSL and the Shire CEO.

…………………………………(Author) ………………………………(Manager/CEO)

SCHEDULE 8.1.1

8.1.2 REVIEW ANNUAL WASTE DISPOSAL AND CAMPING FEES – 2014/2015

File No 2F0518 Location/Address Brown Range and Coral Bay Waste Facilities; Blowholes and

Gladstone Camping Areas Name of Applicant Shire of Carnarvon Author Ian D’Arcy, Chief Executive Officer Financial Interest Nil Date of Report 29 April 2014 Summary This item relates to: 1. A review of the annual fees applicable to: a) the disposal of commercial waste at the Shire’s landfill sites in Carnarvon and Coral Bay; and b) overnight stay at Gladstone and Blowholes camp grounds. 2. Setting the maximum number of overnight stays, particularly at the Blowholes Camp Ground, to ensure

opportunity for the locals and visitors to stay overnight on an equitable basis. Background The Council in adopting the annual budget usually sets fees for a range of services to the community, including charges for the disposal of commercial waste and overnight camping at designated camp grounds. Therefore, the intent of this report is for Council to consider and determine appropriate fees for waste disposal and overnight camping to be implemented /applied to take effect on the 1st July 2014. Statutory Environment Council is able to:

1. Set the level of fees in accordance with Section 6.17(1) of the Local Government Act, 1995 subject to a vote by absolute majority; and

2. Give public notice of fees and charges before they are introduced under Section 6.19 of the Local

Government Act 1995 announcing:

(a) Its intention to do so; and (b) The date from which it is proposed the fees or charges will be imposed.

The Council is also able to establish a limit for overnight stay at the Blowholes and Gladstone Camp Grounds pursuant to the vesting and management order for each reserve. Accordingly any limitation should be incorporated in a management plan developed under Section 49 of the Land Administration Act, 1997. Policy Implications Nil Financial Implications Through amendment/application of the following fees it is expected the Shire of Carnarvon will benefit through additional revenue to reduce burden on the Shire of Carnarvon rate payers.

Strategic Implications Goal 5: Democracy and Governance – Leadership and community engagement to ensure the best use

of our physical, financial and human resources.

Outcome 5.2 A high standard of governance and accountability. Strategy 5.2.2 Ensure compliance with all relevant legislation and regulations

Voting Requirements Absolute majority Comment There are three matters to be considered by Council in relation to this item:

1. Commercial Waste Fees – With the introduction of the weighbridge at the Brown Range landfill site, required to be installed to capture/record/report the amount of waste being disposed of, there is a need to amend the current commercial fee structure for the disposal of waste as shown in the table below.

Research on the fee structure has been undertaken with a number of other local governments with confirmation the preferred method of ‘charge out’ for commercial waste is by a tonnage or cubic metre rate. Given the Shire needs to capture the volume of waste using the weighbridge to satisfy the licence conditions imposed on the landfill operations it would appear logical that Council should adopt a similar approach to the method of charging for Commercial Waste to consistently align with other local governments. Should Council agree, it is suggested the following fee structure for Commercial Waste collection and disposal be endorsed, advertised and adopted in the coming months with the view to come into effect on the 1st July 2014:

Commercial Waste – Landfill Disposal Fees 2014/2015 Account Description Tonne Fee M

3 Fee Each

Light Waste – Green waste and pastics 12.00

Heavy waste – Putresible, Concrete, steel, cardboard 14.00

Asbestos 14.00

Effluent 14.00

Tyre (without rim) 4.00

Tyre (with rim) 22.00

Medical 40.00

125030 Burial of Animal Carcass Refer to Health Schedule

2. Overnight Camping Fee – With the preparation of a new Reserves Management Plan for the

Blowholes camping area, as required under ministerial direction that limits the number of overnight camp sites to 60 in total, it is considered pertinent and appropriate for Council to amend the fee structure to a basic user pay system. In this regard the table below outlines the current overnight camping fee of $11.00 per vehicle per night is applied to both the Blowholes and Gladstone camp grounds.

However, it is viewed with recent and ongoing improvements for caravan and camping at these areas, and inconsideration of the recurrent management and maintenance costs imposed on the Shire of Carnarvon ratepayers, it is recommended the Council increase the overnight camping fees to generally align with charges applied at other nature based camping grounds, such as the National Parks, with the following fees for overnight camping at Blowholes and Gladstone being applied in the 2014/2015 budget:

Camping Fees 2014/2015 Account Description Fee

130730 Blowholes Campground Child (1-5 years of age) -

Child (5-16 years of age) 2.20

Adult (over 16 years of age) 11.00

130830 Gladstone Campground Child (1-5 years of age) -



The intent is to also have special printed envelopes for the deposit of payment (with a tear off receipt) that will be collected by the caretaker or ranger.

3. Overnight Camping Stay – Similarly, the length of stay for overnight campers/caravans needs to be addressed. This is due to the number of camping sites being limited, continuing growth in caravanning and camping generating greater demand to access these nature based facilities and an increasing trend for retirees from the Perth Metropolitan and South-West areas of the state to dominate these types of camp sites throughout the Gascoyne through the winter months. Therefore, it is recommended the Council limit the maximum length of stay to 30 days in any calendar year to increase the opportunity for locals and travelling visitors to the regional to access overnight camping areas on a more equitable basis.

OFFICERS RECOMMENDATION That Council: 1. Set the following waste collection/disposal and overnight camping fees pursuant to Section 6.17(1)

of the Local Government Act, 1995 to take effect from 1st July 2014:

Commercial Waste – Landfill Disposal Fees 2014/2015

Account Description Tonne Fee M3 Fee Each

Light Waste – Green waste and pastics 12.00

Heavy waste – Putresible, Concrete, steel, cardboard 14.00

Asbestos 14.00

Effluent 14.00

Tyre (without rim) 4.00

Tyre (with rim) 22.00

Medical 40.00

125030 Burial of Animal Carcass Refer to Health Schedule

Camping Fees 2014/2015

Account Description Fee

130730 Blowholes Campground Child (1-5 years of age) -



130830 Gladstone Campground Child (1-5 years of age) -



2. Give public notice of fees outlined in Recommendation 1 above pursuant to Section 6.19 of the Local

Government Act, 1995 before they are introduced. Such notice shall include:

(a) The Council’s intention to do so; and (b) The date from which it is proposed the fees or charges will be imposed.

3. Pursuant to the power conferred under the vesting and management order for the respective

reserves limit the maximum length of stay for overnight campers/caravans at the Blowholes and Gladstone Campgrounds to thirty (30) days in any calendar year, with this regulation to be incorporated in the pending management plans for these areas.

8.1.3 AUSTRALIAN HONOURS BOARD

File No 1B0207 Location/Address - Name of Applicant Shire of Carnarvon Author Danielle Hill, Executive Officer Financial Interest Nil Date of Report 29 April 2014 Summary To seek Council endorsement for the acquisition of a Community Honour Board for the purpose of displaying the names of Carnarvon residents who have received Australian Honours. Background The Council consider an elected member’s motion from Councillor Fullarton for an honour board to be acquired by the Shire at the March 2014 ordinary meeting, and resolved to support the proposal being further assessed by staff and brought back to Council for determination, which is the purpose of this report. As represented by Councillor Fullarton Australia’s distinctive honours system began in 1975 with the creation of the Order of Australia, to recognise service to the nation or humanity, as well as the Australian Bravery Decorations and the National Medal. Since then, Australia has created additional awards to completely replace those areas of service previously recognised in the British system and to recognise additional areas of service valued by Australians. Australian honours are unique in that they were designed for the community to make nominations. The Australian honours system is free of patronage or political influence. Anyone can nominate an Australian citizen for an honour. Prior to the establishment of the Australian honours system (and overlapping with it for a time afterwards), Australians were honoured by awards in the British Imperial honours system. Imperial honours (except for a few which are in the personal gift of the Queen) are no longer awarded to Australians. Over 240 000 Australians have been honoured since Federation. Some 4 565 Western Australians have received awards through both the Imperial Honours system and, since 1975, through the Australian Honours System. Upon further research prices of honour boards vary from the very basic $150 through to the more decorative $1000 with examples below of what could be used in this instance. These boards are made from good quality timber and usually have a lifetime guarantee.

http://www.google.com.au/url?sa=i&rct=j&q=&esrc=s&frm=1&source=images&cd=&cad=rja&docid=TpRCcsIFPa3yTM&tbnid=tCOCmVfQ06-zxM:&ved=0CAUQjRw&url=http://alltrophies.com.au/products/honour-boards/j62sPvj3zd10r1/&ei=g5jPUpXsB4X3lAWijYG4Dg&bvm=bv.59026428,d.dGI&psig=AFQjCNHPu-lxjOOYlr8aKjxaGFVk96DRpg&ust=1389423007351554

http://www.google.com.au/imgres?start=214&biw=1920&bih=934&tbm=isch&tbnid=YHvmqxCWdw7gSM:&imgrefurl=http://www.honourboards.co.uk/&docid=ssOGs2DfptLzfM&imgurl=http://www.honourboards.co.uk/images/Chemistry_Leicester_University.jpg&w=220&h=297&ei=AJnPUuKDHoLTkAWT1IGoAQ&zoom=1&ved=0CGUQhBwwIDjIAQ&iact=rc&dur=721&page=6&ndsp=47

http://www.google.com.au/imgres?biw=1920&bih=934&tbm=isch&tbnid=1mATuoQN_LW8YM:&imgrefurl=http://www.adversigns.com.au/signage/gold-leaf-honour-boards&docid=NFjJ28C_WvFmzM&imgurl=http://adversigns.com.au/sites/adversigns.com.au/files/imagecache/artwork-banner-large/honorboard-4.jpg&w=958&h=550&ei=H5jPUtOfBI3AkQWVuIGwDQ&zoom=1&ved=0CLwBEIQcMBw&iact=rc&dur=273&page=1&start=0&ndsp=34

http://www.itsanhonour.gov.au/honours/awards/medals/order_of_australia.cfm

http://www.itsanhonour.gov.au/honours/awards/medals/bravery.cfm

http://www.itsanhonour.gov.au/honours/awards/medals/bravery.cfm

http://www.itsanhonour.gov.au/honours/awards/medals/national_medal.cfm

Statutory Environment Nil Policy Implications Nil Financial Implications Cost to Council will be the production of the Honour Board and minimal updating costs as and when required. Incorporating the purchase cost and freight charges staff has advised at funds of $1,500 could be allocated from the existing budget for Shire Marketing (COA 0192) for this purpose. Strategic Implications Outcome 3.1 Carnarvon is a proud community and is a desirable place to live, invest and visit

Voting Requirements Simple Majority Comment Since 1975, 11 recipients have come from the Shire of Carnarvon. In part this may be due to our small population and social distance from much larger populated areas and the cities. The creation of a publicly displayed Honour Board will have a dual purpose. It will not only rightly honour those citizens who have earned these prestigious awards, but it will also demonstrate no matter how remote your community may be it is possible to achieve National recognition. It will also serve as incentive for the general community those citizens it considers worthy of such recognition. The Shire of Carnarvon needs to honour its ‘unsung heroes’ with public and national recognition. The concept of the Honour Roll will encourage greater recognition of those citizens, the town and the region generally.

As for the placement of the Honour Board it would be appropriate for it to be located in the new Council Chambers or possibly the new Library Art Gallery Building. OFFICER RECOMMENDATION That Council:

1. Endorse the purchase of an Australian Honours Board with the cost (including freight) to be at the discretion of the CEO up to a maximum of $1,500 allocated from COA 0192;

2. Delegate authority to the CEO in consultation with the Shire President to locate the Honour Board in a prominent position within a Shire of Carnarvon civic building.

…………………………………(Author) ………………………(Manager/CEO)

3.1.4 Encourage locals to talk Carnarvon up not down to promote a sense of community pride.

3.1.6 Encourage and advocate for all to defend Carnarvon and promote positive stories.

8.1.4 ACTIONS PERFORMED UNDER DELEGATED AUTHORITY FOR THE MONTH OF MARCH 2014 File No 4A0103 Location/Address Shire of Carnarvon Name of Applicant N/A Financial Interest Nil Date of Report 29th April 2014 Author Ian D’Arcy, Chief Executive Officer Summary To report back to Council actions performed under delegated authority for the month of March 2014. Background Council were previously advised of actions performed under delegated authority by means of the information bulletin which was circulated to Councillors on a month by month basis. This bulletin is not a public document and so as it increase transparency this report has been prepared for Council and includes all actions performed under delegated authority for –

- Development Approvals issued - Building Permits issued; - Health Approvals issued; - One off delegations to the Chief Executive Officer; - Affixing of Common Seal;

Statutory Environment Local Government Act 1995 Policy Implications Financial Implications Strategic Implications

Outcome 5.2 A high standard of governance and accountability.

5.2.1 Maintain a high standard of corporate planning and reporting.

5.2.2 Ensure compliance with all relevant legislation and regulations.

Voting Requirements Simple Majority Comment The following tables outline the action performed within the organization relative to delegated authority for the month of March 2014 and are submitted to Council for information.

Common Seal

Date Affixed Documentation

17 April 2014 Recreational Boating Facilities Scheme Funding Agreement – Dredging Works Project

Environmental Health

FOOD

Food Premises & Hygiene Inspections

Food Hygiene Inspections for the Approval of new

premises

Food Hygiene Inspections for the re-

opening of food premises

Food Stall Licence Applications

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2 1 4

SEPTICS

Permit to use Septic applications

2 2

Town Planning PLANNING AND DEVELOPMENT ACT 2005 - PART 10: DIVISION 2 Applications to subdivide, re-subdivide, or amalgamate land parcels

File Ref: WAPC Ref: Subject Land Purpose Applicant/ Proponent

Advice Sent

A2511 P12/14 Lot 53 Glaris Street 2 Lot Subdivision HTD for R & C

Aughey 05/03/2014

TOWN PLANNING SCHEME 10 - SECTION 2.4 Applications to use/develop land

File Ref: Application

Ref: Subject Land Purpose

Applicant/ Proponent

Date Granted

A2233 P13/14 Woolworths Car Park – Lot 1004 Olivia Terrace

Time4Kids Event – 05 April 2014 Carnarvon PCYC 12/03/2014

A2080 P18/14 Civic Centre R30187 – Lot 854 Robinson Street

National Close the Gap Day – 20 March 2014

Carnarvon Medical Service Aboriginal

Corporation 13/03/2014

DISTRICT ZONING SCHEME 11 - SECTION 8.3 Applications to use/develop land

File Ref: Application

Ref: Subject Land Purpose

Applicant/ Proponent

Date Granted

DP52550 P14/14 Lot 305 Banksia Drive, Coral Bay Temporary Research Facility

– 4 Sea Containers Dr M Van Keulen

(Murdoch University) 11/03/2014

Building Services

Application No.

Owners Name Lot & Street Type of Building Work

B14/010 C & J & L BIRMINGHAM LOT 80 56 CLEAVER STREET, CARNARVON

REPLACE EXISTING PATIO

B14/005 BAYVIEW CORAL BAY PTY LTD LOT 52 66 ROBINSON STREET CORAL BAY

DEMOLITION OF 2X TRANSPORTABLE UNITS (REMOVAL)

B14/018 CHIRCH OF CHRIST WA LOT 566 149 ROBINSON STREET CARNARVON

DEMOLITION OF DWELLING & OUTBUILDING

B14/016 ANDREW DURMANICH LOT 401 251 NORTH RIVER ROAD CARNARVON

FRONT & REAR PATIO

B14/009 NINGALOO DEVELOPMENTS LOT 661 245 ROBINSON STREET CARNARVON

3X GROUPED DWELLINGS

B14/017 JACK PARRY LOT 772 32 McLEOD STREET CARNARVON

GARDEN SHED

B14/013 S & T MOORE LOT 827 38 YARDI QUAYS CARNARVON

DWELLING

OFFICER’S RECOMMENDATION That Council accept the report outlining the actions performed under delegated authority for the month of March 2014.

8.2.1 ACCOUNTS FOR PAYMENT MARCH 2014

File No 2F0504 Location/Address Shire of Carnarvon Name of Applicant Shire of Carnarvon Author Susana Svilicich, Relief Creditors Officer Financial Interest Nil Date of Report 29 April 2014 Summary To present the listing of accounts paid from the Municipal Fund and Trust Fund in accordance with the requirements of the Local Government (Financial Management) Regulations 1996. Background - Council delegated to CEO the exercise of its power under Financial Management Regulation 12 to make payments from Municipal Fund and Trust Fund. Statutory Environment Local Government Act 1995 – Section 5.42 Local Government (Financial Management) Regulations 1996 – Regulations 12 and 13 Policy Implications - All accounts are paid as per the Shire of Carnarvon’s 2013/14 Budget. Financial Implications Ongoing management of Council funds by providing Council with sufficient information to monitor and review payments made. Strategic Implications Strategy 5.4.2 of the Shire of Carnarvon Plan for the Future 2007-2010 requires the maintenance of a high standard of financial management. Voting Requirements Simple Majority Comment Accounts paid to 28th February 2014 are listed at Schedule No. 8.2.1 (1) OFFICER’S RECOMMENDATION That Council a) Endorse the accounts paid to 28th February 2014 as listed in Schedule covering vouchers

numbered BD1430 To BD1433 Bank Direct $ 14,466.98 786 To 786 Muni $ 871.40 44817 To 44863 Muni $ 110,053.38 7093 To 7095 Trust $ 502.50 EFT13064 To EFT13262 Muni $11,084,400.40

Totalling $ 11,210,294.66 be endorsed by Council. b) Note Sundry Creditors as at 28 February 2014 totalling $191,420.04.

SHIRE OF CARNARVON

LOCAL GOVERNMENT ACT 1995

List of accounts submitted to the Full Council Meeting 29th April 2014

for confirmation in respect to accounts already paid.

VOUCHER NUMBER

PAYEE DESCRIPTION MUNI BANK TRUST BANK

BANK DIRECT

790 MERCHC/C MERCHANT FEES CIVIC CENTRE MERCHANT FEES CIVIC CENTRE

60.57

790 MERCHC/C MERCHANT FEES CIVIC CENTRE MERCHANT FEES CIVIC CENTRE

71.48

790 BPay BPAY FEES BPAY FEES

269.10

790 MERCHSHIRE MERCHANT FEES SHIRE MERCHANT FEES SHIRE

721.11

790 WESTNETDEP DEPOT WESTNET ACCOUNT DEPOT WESTNET ACCOUNT

12.95

790 WESTNETYOU YOUTH WESTNET ACCOUNT YOUTH WESTNET ACCOUNT

34.95

790 WESTNETSOC SHIRE WESTNET ACCOUNT SHIRE WESTNET ACCOUNT

71.95

790 transactiv ANZ TRANSACTIVE FEES ANZ TRANSACTIVE FEES

232.93

793 stop STOP PAYMENT FEE STOP PAYMENT FEE

15.00

1434 EASIFLEET NOVATED LEASE C27607

767.50

1435 ANZ BANK LIMITED CORPORATE CREDIT CARD - SEE ATTACHED SCHEDULE

1969.22 1436 EASIFLEET NOVATED LEASE C27607

767.50

1437 SG FLEET AUSTRALIA PTY LTD LEASE PAYMENT 05.02.2014 04.03.2014

10335.36

7096 BUILDING & CONSTRUCTION INDUSTRY TRAINING

BCITF COLLECTIONS FOR FEBRUARY 2014

1239.50

7097 BUILDING COMMISSION BSL COLLECTIONS FOR FEBRUARY 2014

734.50 7098 SHIRE OF CARNARVON MUNICIPAL FUND BSL COLLECTIONS FOR FEBRUARY 2014

66.00 EFT13263 WA IVECO One only Used 2006 Iveco Acco 2350 Dual Control MJE 22m3

Side Loading Compactor 70000.00

EFT13264 AUSTRALIAN SERVICES UNION Payroll deductions 143.56

EFT13265 ENVIRONMENTAL HEALTH AUSTRALIA (SOUTH AUSTRALIA) INC.

PURCHASE OF 5 X AUS FOOD SAFETY ASSESSMENT PADS @ $38.95 EA + POSTAGE FOR ENVIRONMENTAL HEALTH SERVICES FOOD

211.75

EFT13266 AUSTRALIAN SAFETY ENGINEERS WA Please test breathing apparatus equipment and supply test certification

684.16

EFT13267 CABCHARGE AUSTRALIA PTY LTD CABCHARGE TAXI FARES JANUARY 2014 204.82 EFT13268 CARNARVON CLEANERS PTY LTD PROVISION OF CLEANING SERVICES 13463.49 EFT13269 CARNARVON IGA Platters of Food for live show 3 Chinese Tenors, AA batteries

for controller, Biscuits/refreshments restock for council chambers

308.31

EFT13270 CORAL COAST CONSULTING BUSINESS CARDS (X200) CR NELSON CR MCMAHON & GARRY STAMMERS

270.00

EFT13271 CORAL COAST PLUMBING Replace toilet drain pipework tree roots causing blockage Shire office, install new water filter/cooler, roof leaks to shire building to be inspected

1011.68

EFT13272 CONCEPT ONE PTY LTD Superannuation contributions 582.64 EFT13273 CARNARVON AUTO ELECTRICS Repair A/conditioner on Mistsubishi Truck PTRU5, repair

aircon PSW3 1487.42

EFT13274 CARNARVON GROWERS ASSOCIATION Reticulation parts solinoids, compression couplings, cable joiners, solinoid valves. Injector for controller at Festival Grounds

351.73

EFT13275 CARNARVON SPEEDWAY CLUB COMMUNITY GROWTH FUNDS 13/14 ASSISTANCE TO BRING WAMDA SERIES TO CARNARVON

4500.00

EFT13276 CARNARVON MITRE 10 Chlorine granules 10kg drums, 6x 20L liquid chlorine 604.54 EFT13277 ATO CHILD SUPPORT AGENCY Payroll deductions 1893.42 EFT13278 WALT DISNEY STUDIOS MOTION PICTURES,

AUSTRALIA Hire of movie Thor" THE DARK WORLD 20 21 & 22 DEC 2013"

230

EFT13279 DONEGAN, DEA REIMBURSEMENT OF WORKING WITH CHILDREN CHECK 54.00 EFT13280 FIRST STATE SUPER Superannuation contributions 249.90

EFT13281 GASCOYNE FUNERAL DIRECTORS & MONUMENTALS

Cemetery care & maintenance for January 2014, 3x grave diggins

2272.50

EFT13282 GASCOYNE OFFICE EQUIPMENT PLEASE SUPPLY 1x WHITEBOARD 1200mm x 900mm FOR GARY STAMMERS OFFICE

185.00

EFT13283 GOLD MEDAL PRODUCTS CO. AUS P/L 2 x popcorn seeds + 1x oil CIVIC CENTRE KIOSK 151.00 EFT13284 UHY HAINES NORTON Financial Audit 12/13 Youth Service for Department Child

Protection 1815.00

EFT13285 QUBE LOGISTICS (WA2) PTY LTD FREIGHT OF CHLORINE CYLINDERS 1065.65 EFT13286 iSUBSCRiBE! PTY LTD 12 month subscriptions to Money Magazine (11 issues)

Men's Health (12 issues) Spice Main Event (4 issues) 202.75

EFT13287 JOLLY'S AUTO CENTRE (JOLLY'S TYRE SERVICE)

Replace Fuel Filter in 1DXH593 FESA Triton 124.25

EFT13288 MASTERKEY SUPERANNUATION Superannuation contributions 335.64 EFT13289 MASTERKEY SUPERANNUATION Superannuation contributions 239.07 EFT13290 MESSAGES ON HOLD AUSTRALIA PTY LTD PROVISION OF PROGRAMMING AND EQUIPMENT 3 MONTH

TIME PERIOD 392.70

EFT13291 THE TRUSTEE FOR THE PAULL SUPERANNUATION FUND

Superannuation contributions 209.75

EFT13292 REDCLIFF ELECTRICAL Please adjust light in woolworths car park, repair light in depot highbay

434.94

EFT13293 REPCO PTY LTD Jockey wheel & belt, seat covers, fuel filters 446.99 EFT13294 STATEWIDE SUPERANNUATION TRUST Superannuation contributions 1222.91 EFT13295 TOLL IPEC PTY LTD FREIGHT 168.79 EFT13296 TOLL EXPRESS FREIGHT 708.63 EFT13297 TROPICS HARDWARE Dyna Bolts and Cutting Discs for sign repairs, large pad bolts,

yellow spray can, 2x solid rubber tyres for workshop 240.20

EFT13298 ALAN HOBBS CONTRACT EHO EHO GENERAL SUPPORT TO THE SHIRE OF CARNARVONALAN HOBBSFEB 2014 & SUBARU KM'S

7320.31

EFT13299 BEES KNEES AROMATHERAPY ITEMS FOR RETAIL AT CARNARVON VISITOR CENTRE MOZZIE & FLY REPELLENT CREAMS & SPRAYS

89.50

EFT13300 BERNIE'S BUZZ CUTS CONTRACT MOWING OF LIONS PARK FEB 2014 377.52 EFT13301 BOOKEASY TOURISM SOLUTIONS VISITOR CENTRE BOOKEASY COMMISSION FEES JAN 2014 352.64 EFT13302 CARNARVON AUTO SERVICING & TOWING 45,000k service Mitsubishi Triton C27212 (Pute33) 700.00 EFT13303 CARNARVON CENTRAL APARTMENTS CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 262.50 EFT13304 CARNARVON GLASS & WINDOW TINT

NOVUS Repair 2 cracks in windscreen on Isuzu Dual Cab Truck PTRU2

110.00

EFT13305 CARNARVON COMMUNITY COLLEGE CLEAVER ST CAMPUS CANTEEN

CATERING 20 PEOPLE WEDNESDA 26TH FEBRUARY AND THURSDAY 27TH FEBRUARY

340.00

EFT13306 COCA COLA AMATIL (AUST) PTY LTD 3 x coke, 1x lift , 6x water CIVIC CENTRE KIOSK 392.07 EFT13307 CORAL COAST CONSULTING 200 x BUSINESS CARDS GARRY STAMMERS 90.00 EFT13308 CORAL COAST PLUMBING pump out sullage dump point at the Blow HolesCarnarvon

as per quote QE001454, annual backflow device testing - Town Oval

975.00

EFT13309 CORAL COAST TOURIST PARK CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 105.00 EFT13310 CONTROLLED IRRIGATION SUPPLIES SUPPLY ASSORTED IRRIGATION SUPPLIES 704.00 EFT13311 CARNARVON QUALITY FRUIT & VEG SUPPLY COFFEE TO MAIN OFFICE, MILK, TOILET PAPER ETC. 162.65 EFT13312 CARNARVON AUTO ELECTRICS Replace water pump on road sweeper 382.80 EFT13313 CARNARVON HOTEL VISITOR CENTRE ACCOMMODATION BOOKING 402.48 EFT13314 CARNARVON NEWS Purchase of 50x coloured pencil packs @ 1.50 each. For

consultation submission packs (Business & community) Fascine revitalisation & Mainstreet project

74.50

EFT13315 CARNARVON POWER DISTRIBUTION Hire of Operator and Excavator Crab Creek, Miaboolya Creek

3190.00

EFT13316 CARNARVON MITRE 10 2 X YATES GROW PLUS POTTING MIX 1 X ROOT POWDER 23.30 EFT13317 WALT DISNEY STUDIOS MOTION PICTURES,

AUSTRALIA Film Hire Delivery MAn 230.00

EFT13318 DUKS CONTRACTING PTY LTD Hire of water cart for approximately 11 days for Airport works 26 28 FEB 2014, water delivery to Browns Range Cemetery

4455.00

EFT13319 EXMOUTH VISITOR CENTRE ACCOMMODATION CONTRIBUTION FOR S WILLIAMS DURING PERTH CARAVAN AND CAMPING SHOW MARCH 2014

542.75

EFT13320 FARNE, JOHN & VERONICA MAINTENANCE OF LANDFILL SITE_CORAL BAY FEB 2014, BIN EMPTIES CORAL BAY

12882.15

EFT13321 FASCINE LODGE CARNARVON CARNARVON VISITORS CENTRE ACCOMMODATION BOOKING

166.25

EFT13322 DEPARTMENT OF FIRE & EMERGENCY SERVICES

2013/2014 ESL 3RD QUARTER CONTRIBUTION 59039.27

EFT13323 FITZY'S MINI LOADS & EXCAVATIONS Pressure Cleaning of CBD & David Brand Drive Footpath Cleaning Area" as per Contract 15/2013 for period Feb 2014"

7172.00

EFT13324 GASCOYNE AVIATION FUELS Contract payments for management of the airport FEB 2014 16302.00 EFT13325 GASCOYNE OFFICE EQUIPMENT Purchase of 300x Marbig Polypick Button Document Wallet

A4 ($2.20ea) clear packs for Community/Business Consultation info pac. Printing of Community newslter, printer cartridge.

1625.10

EFT13326 GATEWAY MOTEL CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 595.00 EFT13327 JARDINIER GARDEN CARE Contract mowing of Carnarvon Rd for the month of

FEBRUARY 2014 4763.00

EFT13328 JOLLY'S AUTO CENTRE (JOLLY'S TYRE SERVICE)

Supply Toyo 215/70R15C 109S H08 as per quote 100476 946.80

EFT13329 KALM EARTHMOVING Hire of loader for Miaboolya Creek drainage works 4826.25 EFT13330 KCD FUEL SUPPLIES FUEL SUPPLIES 4536.48 EFT13331 APPRENTICE & TRAINEESHIP COMPANY CORPORATE SERVICES TRAINEE J.IVEY 18.02.2014 &

25.02.2014 205.74

EFT13332 NORWEST REFRIGERATION SERVICES 10 bags of ice, repair aircon at Lotteries House 177.00 EFT13333 QUALITY PUBLISHING AUSTRALIA MAPS FOR RETAIL AT THE CARNARVON VISITOR CENTRE 317.86 EFT13334 RAY WHITE CARNARVON RENT PAYMENTS 2941.13 EFT13335 REDCLIFF ELECTRICAL labour for installation of pressure controller for chlorine

pump, pressure controller for chlorine pump 477.18

EFT13336 REPCO PTY LTD 1 x GME TX3500 Hand Piece 1 x Antenna 793.41 EFT13337 R & L TRANSPORT INVOICE No 26370 EXCAVATE DOWN TO MAIN WATER LINE

TO REPAIR LEAK AT PREMIER OVAL 231.00

EFT13338 ROADSHOW FILMS PTY LTD Film Hire The Hobbit: The Desolation of Smaug 247.50 EFT13339 SEASONS OF PERTH ACCOMMODATION + ALL CHARGES GILLIAN TERRY

CHECKING IN 11 FEBRUARY 2014 CHECKING OUT 14 FEBRUARY 2014

534.00

EFT13340 SEATADVISOR AUSTRALIA Ticket Sales Feb CIVIC CENTRE CINEMA 200.20 EFT13341 CARNARVON SEA CHANGE APARTMENTS CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 350.00 EFT13342 SHENTON ENTERPRISES PTY LTD ULTRA MAX SMART CLEANER new vacuum cleaner for pool 10780.00 EFT13343 WA IVECO Second Used 2006 Iveco Acco Dual Control Side Loading

Compactor Truck for rubbish collection service 70000.00

EFT13344 TOLL IPEC PTY LTD FREIGHT 115.88 EFT13345 TOLL EXPRESS FREIGHT 165.02 EFT13346 WA LOCAL GOVERNMENT ASSOCIATION Roman 2 Training Renee Lathwell 19 Feb 14, 3x local

government directories 2014, 3x positions adverts 1469.53

EFT13347 WESTRAC PTY LTD 40lts trans oil FOR PLOA2 605.22 EFT13348 WHITBURN RURAL SERVICES Repair radiator on Cat 950GSW Loader 110.00 EFT13349 WINTERSUN CARAVAN PARK CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 260.75 EFT13350 BJ & V GARRIGAN Maintenance Grading of Minilya/Wandagee/Lyndon Rd

Period 9th Feb to 24th Feb 2014 27522.00

EFT13351 YOUNG MOTORS GERALDTON COMPLETE 45,000KM SERVICE 1DXH593 623.48 EFT13352 AL'S LIQUOR STORE Alcohol needed for Bar sales Live show 3 Chinese Tenors 442.23 EFT13353 ALLOY & STAINLESS PRODUCTS 36 X BLADES PARTNo BR08720 TO FIT TORO 72 GROUND

MASTER MODEL 7200 &7210 & FREIGHT" 1007.40

EFT13354 ALS LIBRARY SERVICES PTY LTD Books LIBRARY 684.90 EFT13355 AUSTRALIAN TAXATION OFFICE B.A.S FEBRUARY 2014 64555.00 EFT13356 BEAUREPAIRES Supply and fit 2 tyres for Mazda BT 50 568.00 EFT13357 CARNARVON MENSWEAR UNIFORM ORDER 1635.05

EFT13358 BOC LIMITED (AUST) Helium needed for Balloons Premiere screening FROZEN, Hire of industrial gas cylinders for February 2014

310.25

EFT13359 BOOKEASY TOURISM SOLUTIONS VISITOR CENTRE BOOKEASY MONTHLY FEES FEB 2014 220.00 EFT13360 CARNARVON MOTOR GROUP PTY LTD Driver's side retractable seat belt for 2010 Mazda BT 50 Vin

No : MMOUNY0E400857734 379.20

EFT13361 CARNARVON AUTO SERVICING & TOWING Replace old springs and shocks with Heavy Duty Mike Barnes 1DXH593 (PFES1), Removal of an abandoned vehicle on Harbour Rd

2897.00

EFT13362 CARNARVON CLEANERS PTY LTD CARPETS CLEANED AT CARNARVON VISITOR CENTRE 154.00 EFT13363 CARNARVON IGA Purchase of food items for Community information evening

Sausage sizzle 27 Feb 2014, Tea room supplies for Depot 373.16

EFT13364 CASTLE CONCRETE SERVICES 1st invoice Form, place and finish concrete in Camel Lane as per Quote No 0105

10516.00

EFT13365 CONTROLLED IRRIGATION SUPPLIES SUPPLY ASSORTED IRRIGATION SUPPLIES 832.30 EFT13366 CARNARVON QUALITY FRUIT & VEG 4 x boxes Toilet Paper Interfold 4301D, 3x boxes jumbo

toilet rolls, 2x boxes puregenie toilet rolls, drinks and chocolates for Civic Centre kiosk

903.75

EFT13367 CARNARVON AUTO ELECTRICS Repair A/Conditioner on Cat Loader 1871.10 EFT13368 CARNARVON GROWERS ASSOCIATION Supply PVC Retic Fittings and 2 x Irrigation Control Valve

Boxes 77.95

EFT13369 CARNARVON LAWNMOWING & GARDEN MAINTENANCE (HENRY)

Contract mowing of HMAS Sydney Memorial Drive for the month of FEBRUARY 2014

5057.80

EFT13370 CARNARVON MITRE 10 4 tubes chemiset 1 roll tie wire, 1 set roller guides, 1 oxy nozzle, 2 x 125mm diamond blades, 2x contact cleaner, 6x 20L liquid chlorine, cable ties etc.

614.41

EFT13371 CARNARVON TRAVEL CENTRE ONE WAY AIRFARE GARRY STAMMERS CARNARVON TO PERTH 6 MARCH 2014

418.27

EFT13372 DUKS CONTRACTING PTY LTD Hire of water cart 3 days for Airport works, fill water tanks at cemetery

4380.75

EFT13373 FARNE, JOHN & VERONICA PROVISION OF CLEANING SERVICES TO THE ABLUTION BLOCK IN CORAL BAY FEB 2014, FISH OFFAL BIN EMPTIES CORAL BAY

1559.98

EFT13374 GASCOYNE OFFICE EQUIPMENT PLEASE SUPPLY ENTERED STAMP 15.00 EFT13375 GASCOYNE PHOTOGRAPHICS & COMPUTER

SERVICES P/L LEADING EDGE 2 x Mobile phone charger leads 13.90

EFT13376 UHY HAINES NORTON 2012/13 DRD Annual Report Audit Fee Project 346 Flood Mit Stage 2

2420.00

EFT13377 HYDRAMET PTY LTD Inspect Chlorine Injector repair if serviceable subject to approval

516.40

EFT13378 INTEGRITY COACH LINES (AUST) PTY LTD CARNARVON VISITOR CENTRE BUS BOOKINGS 4703.90 EFT13379 J & T FREIGHT FREIGHT 118.28 EFT13380 JARDINIER GARDEN CARE Contract mowing of Carnarvon Rd for the month of January

(2nd mow for month) 4763.00

EFT13381 JR & A HERSEY PTY LTD 20 x 750mm Heavy Duty Traffic Cone with Reflective Tape and Black Base

879.78

EFT13382 KALM EARTHMOVING Hire of six wheeler w/cart for airport works (airside), Hire of tip truck - James St

8470.00

EFT13383 KCD FUEL SUPPLIES FUEL SUPPLIES 2796.89 EFT13384 LANDGATE ACCOUNTS ONLINE TITLE SEARCHES FOR THE MONTH OF JANUARY 2014 51.00 EFT13385 MCLEODS BARRISTERS & SOLICITORS Preparation of ‘Carnarvon Fascine Channel Dredging

Agreement’ 8843.92

EFT13386 PN & ER NEWMAN'S CONCRETE PRODUCTS 4 x 300 class 4 pipes 4 x side entry lids 4389.00 EFT13387 NESPRESSO PROFESSIONAL COFFEE POD ORDER (REFER ATTACHED) 217.00 EFT13388 ORICA AUSTRALIA PTY LTD 8 x 70kg bottles of Chlorine, service fees for chlorine

February 2014 5217.34

EFT13389 OUTBACK COAST PROPERTY YEARLY RENTAL INSPECTIONS 1320.00 EFT13390 RAY WHITE CARNARVON RENT PAYMENTS 2990.01 EFT13391 REDCLIFF ELECTRICAL Please connect compressor to 3 phase at shire depot 395.51 EFT13392 RELIANCE PETROLEUM FUEL SUPPLIES BP FUEL CARD 2262.19

EFT13393 RPF TECHNICAL SERVICES PTY LTD PHOTO SHOOT OF COUNCILLORS AND DIRECTORS TUESDAY 25 FEBRUARY 2014 GROUP AND PORTRAITS

1000.00

EFT13394 SANDY MCGINNS MOTORCYCLES Pump for washdown trailer, 3x rolls diamond brushcutter cord, 6x spark plugs, 20x lawnmower edger blades

1278.97

EFT13395 SANDHURST SECURITY Security hired for live show where alcohol was served. 3 Chinese Tenors

247.50

EFT13396 SCHWARZE INDUSTRIES AUSTRALIA 1 x 12v motor for water pump PSW3 632.78 EFT13397 SECUREPAY PTY LTD fraudgard Feb 4.46 EFT13398 SLATTER, SHIRLEY CAT STERILISATION REBATE PROVIDED BY DEPT OF LOCAL

GOVERNMENT VIA GRANT FUNDING 50.00

EFT13399 TOLL IPEC PTY LTD FREIGHT 71.39 EFT13400 TOLL EXPRESS FREIGHT 596.84 EFT13401 TROPICS HARDWARE x Sheets of F62 Mesh, rakes & shovels, hose and fittings for

wash pad 2486.75

EFT13402 VANESSA AUSTRALIA MERCHANDISE FOR RETAIL AT CARNARVON VISITOR CENTRE 1614.15 EFT13403 WESTERLY CONTRACTORS Tree Pruning Marmion St, Brown St, Hope St, Willisee St 2200.00 EFT13404 W & K PAINTING CARNARVON SIGNS Reflective striping for Rangers ute PUTE32 445.50 EFT13405 WURTH AUSTRALIA PTY LTD Screws, Nuts, Fuses, Circlips, Split Pins, Springs as per quote

dated 26.02.14 1639.16

EFT13406 ALAN SURGENER REIMBURSE COST OF EQUIPMENT PURCHASED FOR WOOLSHED & LIVE SHOW SIMPLY SINATRA

341.67

EFT13407 ASM ECLIPSE PTY LTD SOUVENIRS FOR RETAIL AT CARNARVON VISITOR CENTRE 298.75 EFT13408 AUSTRAL MERCANTILE COLLECTIONS PTY

LTD LEGAL FEES RATES 213.00

EFT13409 CARNARVON AUTO SERVICING & TOWING Pute 23 (C1747) 140,000km service, PUTE29 75,000km service

1221.00

EFT13410 CARNARVON GLASS & WINDOW TINT NOVUS

Repairs to Shop window due to damage caused by the main street upgrade as per quote from Neil Kempton dated 20 February 2014

442.75

EFT13411 CARNARVON IGA SUPPLY 6x FOOD PLATER FOR FOCUS GROUPS 234.23

EFT13412 CASTLE CONCRETE SERVICES FINAL PAYMENT Form, place and finish concrete in Camel Lane as per Quote No 0105

8844.00

EFT13413 COCA COLA AMATIL (AUST) PTY LTD 2x sprite, 2x coke0, 2x fanta, 2x diet coke, 2 x mango , 1x lemon & 1x mango pineapple icetea, 2x coke ASSORTED DRINKS FOR CINEMA KIOSK

806.32

EFT13414 CORAL COAST WATER PTY LTD WATER SALES FROM STANDPIPE 62.15 EFT13415 COFFEE CUP CATERING COUNCIL MEETING 25TH FEBRUARY 2014 20

PEOPLE 325.00

EFT13416 CORPORATE EXPRESS AUSTRALIA LTD SUPPLY STATIONERY AS PER ATTACHED ORDER 727.20 EFT13417 CARNARVON QUALITY FRUIT & VEG Supply 2 x cartons of foam disposable cups for the Airport,

supply milk to main office, 2x cartons of water for Civic Centre kiosk

129.56

EFT13418 CARNARVON GROWERS ASSOCIATION 2 bags 1/2 inch slip on poly joiners 1 bag barbed drippers 10 x 702 sprinklers

38.28

EFT13419 CARNARVON NEWS SUPPLY AND DELIVER NEWSPAPERS TO THE ADMIN OFFICE FEB 2014

116.75

EFT13420 CARNARVON PEST CONTROL pest control for youth outreach centre. 71.50 EFT13421 CARNARVON MITRE 10 Hoes, Cultivators, Secateurs, Loppers, Rakes as per quote

12001130, ply wood, cleaning goods, single surge protection plug

589.20

EFT13422 CARNARVON TRAVEL CENTRE ONE WAY AIRFARE ROBERT WRAY CARNARVON TO PERTH 18 MARCH 2014

373.00

EFT13423 WALT DISNEY STUDIOS MOTION PICTURES, AUSTRALIA

Film Hire Frozen 960.59

EFT13424 ELDERS RURAL SERVICES AUSTRALIA LIMITED

CHICKEN FEED FOR SENTINEL CHICKENS 113.60

EFT13425 ROD FORD CONTRACTING for hire of six wheeler and bobcat to remove old kerb, hire of tip truck, loader and bobcats, remove concrete from airport

13822.60

EFT13426 FOULKES, PETA REIMBURSE COST OF DOG MEAT FOR CAGE BAITS AT AIRPORT

18.75

EFT13427 ALEXANDER FULLARTON MONTHLY COUNCILLOR SITTING FEE 2416.66 EFT13428 GANZER N MONTHLY COUNCILLOR SITTING FEE 3849.98 EFT13429 GASCOYNE OFFICE EQUIPMENT RICOH SERVICE CONTRACT FROM FEBRUARY 2014, NEW

COMPUTERS FOR CIVIC CENTRE, 2x BROTHER PRINTERS FOR MWSP & BUILDING SURVEYOR

6563.98

EFT13430 GEOFABRICS AUSTRALIA PTY LTD 1 x 6m Roll Elcomax 600R Fabric 1524.60 EFT13431 GLENVIEW MACHINE KERBING Please lay approximately 2.5km of Kerbing around

Carnarvon town as per quote. 77764.00

EFT13432 HITS RADIO PTY LTD Hot Hits SOC 'Whats on' Guide 01/02/14/ 28/02/14, LIVE SHOW ADS, MOVIE ADS

1622.98

EFT13433 BEST WESTERN HOSPITALITY INN CARNARVON

ACCOMMODATION MR DARREN LONG CHECKING IN 26 FEBRUARY 2014 CHECKING OUT 28 FEBRUARY 2014

290.00

EFT13434 JULEE NELSON MONTHLY COUNCILLOR SITTING FEE 2416.66 EFT13435 KALM EARTHMOVING Hire of 2 x 6w tippers to cart riversand to Airport, open

channel at Miaboolya Beach, hire of loader for cleaning drains at Miaboolya Beach

11888.25

EFT13436 KCD FUEL SUPPLIES BULK FUEL DIESOLINE FUEL 9654.94 EFT13437 LANDGATE ACCOUNTS VALUATIONS MINING TENEMENTS M2014/2 35.65 EFT13438 MARKET CREATIONS 1 x DELL OPTIPLEX DESKTP COMPUTER, 2 X DELL LATITUDE

15 5000 SERIES LAPTOPS 8302.80

EFT13439 MCLEODS BARRISTERS & SOLICITORS NINGALOO BEACH RESORT FOOD ACT PROSECUTION, PLANNING LEGAL QUERY - BROWNS RANGE CARNARVON

3512.33

EFT13440 MONTGOMERY ENGINEERING CONSULTANTS PTY LTD

structural engineering for Boundary fence between 49 & 51 Yardi Quays

440.00

EFT13441 MT AUGUSTUS STATION P/L TOURIST PARK Accomodation and meals for Mike Barnes Upper Gascoyne LEMC at Burringurrah Police Station

209.00

EFT13442 NESSCO PRESSURE SYSTEMS Please supply Hose, Hose reels and fittings as quoted 1826.96 EFT13443 PARAMOUNT PICTURES AUSTRALIA PTY Film Hire Anchorman 2 242.00

EFT13444 PAULL, ROB REIMBURSE RELOCATION EXPENSES AS PER EMPLOYMENT CONTRACT

7630.59

EFT13445 REDCLIFF ELECTRICAL Investigate and repair Back up generator at the Airport 589.49 EFT13446 ROTARY CLUB OF CARNARVON INC. ANNUAL STREET CLEANING CONTRACT 2500.00 EFT13447 SKENDER, REBEKAH REIMBURSE UNIFORM COSTS 2 WORK SKIRTS 69.00 EFT13448 WA IVECO Purchase of 2007 Iveco Acco 6 Wheeler 1CUY351 Engine No.

46766981 89000.00

EFT13449 SUN CITY SECURITY SECURITY - ADMIN BUILDING, CIVIC CENTRE & AIRPORT INCLUDING CALL OUTS

907.50

EFT13450 SUN CITY PRINT & DESIGN 3000 x Window DL (110x220) envelopes with shire logo full colour one side – product code: 140030

1181.00

EFT13451 SWEET AS CONCRETE 50.2 cubic metre washed agg concrete for Camel Lane Footpath & Sunday Surcharge Fee, supply 2cm of 25mpa to James St floodway.

26341.48

EFT13452 THE ISOLATED CHILDREN'S PARENT'S ASSOCIATION

PAYMENT FOR PROCEEDS OF TICKET SALES 503.00

EFT13453 TOLL IPEC PTY LTD FREIGHT 1187.57 EFT13454 VIVIENNE TONGA REIMBURSE COST OF GIFT CARDS FOR FOCUS GROUP

INCENTIVE CARNARVON FASCINE REVITALISATION AND TOWN PRECINCT PROJECT

180.00

EFT13455 UNIVERSAL PICTURES INTERNATIONAL AUSTRALASIA PTY L

Film Hire 47 Ronin 339.60

EFT13456 W.A. TREASURY CORPORATION Loan No. 212 Fixed Component 15953.45 EFT13457 WEST AUSTRALIAN NEWSPAPER LTD Mulitiple adverts including Northern Guardian: Shire of

Carnarvon 'Whats on Guide' February 2014 ' advertising community information evening, movies, infogo, live shows, Planning & Development Act, Notice of draft Carnarvon Airport

4304.48

EFT13458 WESTBOOKS ASSORTED CHILDREN'S BOOKS LIBRARY 344.82 EFT13459 W & K PAINTING CARNARVON SIGNS Apply 2 reflective vinyl stickers to direction sign Airport 185.00

EFT13460 WURTH AUSTRALIA PTY LTD Screws, Nuts, Fuses, Circlips, Split Pins, Springs as per quote dated 26.02.14

179.08

EFT13461 YMCA OF PERTH INC YMCA CARNARVON AQUATIC CENTRE CONTRACT FEBRUARY 2014

19616.63

44864 AMP NATIONAL MUTUAL RETIREMENT FUND

Superannuation contributions 331.58

44865 AMP SUPERANNUATION Superannuation contributions 117.87 44866 ANZ SUPERANNUATION SAVINGS Superannuation contributions 323.82 44867 BLACKWOODS GERALDTON 1Pack (500) Uvex clear Lens Cleaner Part Number

04610466, 1 Leather gloves 143.32

44868 COLONIAL FIRST STATE Payroll deductions 3901.76 44869 ELDERS RURAL SERVICES AUSTRALIA

LIMITED Sustenance for impounded dogs 44.61

44870 FRANKS, LOUIS SUSTENANCE ALLOWANCE WHILE ATTENDING ALBANY PUBLIC HEALTH EMERGENCY MANAGEMENT COURSE

146.00

44871 GUILD SUPER Superannuation contributions 577.92 44872 HERITAGE RESORT SHARK BAY accommodation and meals for the 3rd Feb 2014 MIKE

BARNES 200.50

44873 HESTA AUSTRALIA PTY LTD Superannuation contributions 2142.52 44874 HORIZON POWER ELECTRICITY ACCOUNTS 4382.99 44875 KLEENHEAT GAS PTY LTD YEARLY FACILITY FEES FOR 45KG VAP CYL AT 7 AIRPORT

CRESCENT 60.50

44876 LGSuper Superannuation contributions 714.92 44877 MEDIA SUPER Superannuation contributions 415.35 44878 WALGS PLAN Superannuation contributions 29426.67 44879 REST SUPERANNUATION Superannuation contributions 926.24 44880 SHIRE OF CARNARVON MUNICIPAL FUND Payroll deductions 750.00 44881 TELSTRA AUSTRALIA TELEPHONE ACCOUNTS 552.47

44882 WINTERSUN HOTELMOTEL GERALDTON 2x nights accommodation plus all charges for Paul Wilson. Checking in on Thursday 28th and checking out on Saturday 30th November 2013.

220.00

44883 HORIZON POWER ELECTRICITY ACCOUNTS 16068.02 44884 CARNARVON BEACH CANAL RETREAT CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 120.75 44885 DEPARTMENT OF LANDS PREPARATION FEES FOR EASEMENT FOR ACCESS TO

EXISTING WELLS, BORES AND PIPES FO THE CARRIAGE OF WATER BENEFIT TO LOT 350 ON DEPOSITED PLAN 205734, RESERVE 9532

413.00

44886 D & J BLACK MANGO LEATHER FOR RETAIL AT THE CARNARVON VISITOR CENTRE

33.00

44887 HORIZON POWER ELECTRICITY ACCOUNTS 23050.40 44888 MONKEY MIA DOLPHIN RESORT CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 661.50 44889 NINGALOO REEF DIVE CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 1147.50 44890 NLV LIFESTYLE DEVELOPMENTS REFUND OF OVERPAYMENT ON RATES ASSESSMENT A3841 15167.60 44891 SAFARI BUILDING PRODUCTS 25 x Key Joints JTKJ1000 1772.10 44892 TELSTRA AUSTRALIA TELEPHONE ACCOUNTS 4837.62 44893 WATER CORPORATION WATER ACCOUNTS 36.92 44894 AUSTRALIA POST POSTAGE 1475.94 44895 BARNES, MICHAEL REIMBURSE MEAL COSTS FOR ALL TRAINING & MEETINGS 161.67 44896 BLACKWOODS GERALDTON 9 x Gloves Leather Size XXL Part Number 07346965 80.31 44897 BARRY EVANS CARPET HOTLINE Table cloth's for tables in Woolshed Live Shows & modd

clamp lamp 285.20

44898 HERITAGE RESORT SHARK BAY 1 night accommodation and Meals Mike Barnes 19 February 2014

182.50

44899 HORIZON POWER ELECTRICITY ACCOUNTS 12316.61 44900 METRO HOTEL ON CANNING ACCOMMODATION + ALL CHARGES SA TOOMALATAI

CHECKING IN 13 FEBRUARY 2014 CHECKING OUT 15 FEBRUARY 2014

532.00

44901 PAULL, ROB REIMBURSE PARKING COST FOR MEETING WITH DEPT OF PLANNING IN PERTH 04.03.2014

23.64

44902 PHONOGRAPHIC PERFORMANCE COMPANY OF AUSTRALIA

Renewal of License cinema & theatre & woolshed hall for public performance of protected sound recordings &/or public exhibition of music videos

609.18

44903 SAFARI BUILDING PRODUCTS 6 x rolls of plastic stips 633.60 44904 SENSIS PTY LTD VISITOR CENTRE PHONE LISTING MARCH 2014

INFORMATION SERVICES & ATTRACTIONS 120.12

44905 SHIRE OF MURRAY LONG SERVICE LEAVE CONTRIBUTION WILLIAM NUNN 2000.21 44906 CARNARVON SPORTS Repairs to CYOS fishing rods and reels. 125.00 44907 TELSTRA AUSTRALIA TELEPHONE ACCOUNTS 1085.01 44908 WATER CORPORATION WATER ACCOUNTS 654.35 44909 BRANDENBURG K MONTHLY COUNCILLOR SITTING FEE 8149.98 44910 DENNIS DURMANICH MONTHLY COUNCILLOR SITTING FEE 2416.66 44911 DEPARTMENT OF TRANSPORT TRANSFER FEE FOR 2012 ISUZU FIRE TRUCK & 1CJJ853 2006

IVECO GARBAG TRUCK 32.00

44912 D & J BLACK MANGO LEATHER X 10 FOR RETAIL AT CARNARVON VISITOR CENTRE

33.00

44913 DEPARTMENT OF TRANSPORT RECOUP OF EXPENSES ADVERT NOTICES CLOSURE OF WATERS TO BOATING & SWIMMING WHITLOCK ISLAND FOR AUSTRALIA DAY FIREWORKS

389.80

44914 HORIZON POWER ELECTRICITY ACCOUNTS 47.81 44915 MAX MARCH MONTHLY COUNCILLOR SITTING FEE 2416.66 44916 NAOMI MCMAHON MONTHLY COUNCILLOR SITTING FEE 2416.66 44917 PIVOTEL SATELLITE PTY LTD SATELLITE PHONE CONNECTION FEE 152.81 44918 SHIRE OF CARNARVON MUNICIPAL FUND PAYMENT OF DEBTORS INVOICE 35353 HIRE OF WOOLSHED

FUNDS TAKEN FROM PROCEEDS OF FUNDRAISER HELD BY SHIRE OF CARNARVON

220.00

44919 KANE SIMPSON MONTHLY COUNCILLOR FEES 2528.66 44920 TELSTRA AUSTRALIA TELEPHONE ACCOUNTS 128.95

44921 WATER CORPORATION WATER ACCOUNTS 19097.37 TOTAL 1021166.06 2040.00 15329.62

TOTAL CHEQUES 167003.15

TOTAL EFT 854162.91

TOTAL 1038535.68

8.2.2 FINANCIAL ACTIVITY STATEMENT – 31 MARCH 2014

File No 2F0513 Location/Address Shire of Carnarvon Name of Applicant Shire of Carnarvon Author Sa Toomalatai, Manager Finance Financial Interest Nil Date of Report 29th April 2014 Summary The March 2014 monthly financial activity report is presented for Council acceptance - see Schedule 8.2.2 (1). Background - The Statement of Financial Activity was introduced by the Department of Local Government from 1 July 2005, the change was implemented to provide elected members with a better idea of operating and capital revenues and expenditures. It was also intended to link operating results with balance sheet items and reconcile with the end of month balances. Statutory Environment Presentation of a monthly financial activity report is required by the Local Government Act (section 6.4) and Local Government (Financial Management) Regulation 34 (1). Policy Implications Nil Financial Implications - Nil Strategic Implications Strategy 5.4.2 of the Shire of Carnarvon Plan for the Future 2007-2010 requires the maintenance of a high standard of financial management. Voting Requirements Simple majority Comment Attached for consideration is the completed Statement of Financial Activity for the period ended 31 March 2014. In accordance with the Local Government (Financial Management) Regulations, a report must be compiled on variances greater than the percentage agreed by Council which is currently plus (+) or minus (-) of 10%, or $10,000, whichever is the higher. With the report prepared at program level, only general comments have been made regarding sub total variances. A nil variance is equal to 100%, meaning that the year to date actual value is identical to the year to date budget estimate. Comments are therefore provided where the variances value is <90% or >110%.

Sub Prog

Prog Sub Prog Name YTD Actual YTD

Budget Current Budget

Variance $

01 03 RATE REVENUE 3,848,281

3,826,468

3,852,665

21,813

01 03 RATE REVENUE (27,186) (28,134) (37,500) 948

Income: Rates income greater than anticipated.

Sub Prog



Variance $

02 03 OTHER GENERAL PURPOSE FUNDING

2,288,054

2,656,713

4,058,281

(368,659)

02 03 OTHER GENERAL PURPOSE FUNDING

(75,672)

(83,070)

(110,769)

7,398

Income: Interest on Investment not as anticipated (Note: this largely affects grants held in Reserve, therefore not effecting Council's Municipal budget).

Sub Prog



Variance $

04 04 MEMBERS OF COUNCIL 2,851

1,072

1,100

1,779

04 04 MEMBERS OF COUNCIL (696,673)

(791,917)

(981,784)

95,244

Expenditure: Under allocation of Admin Allocations. Manager of Finance to review and process journal for allocation adjustment.

Sub Prog



Variance $

05 04 ADMINISTRATION GENERAL

102,343

15,747

18,241

86,596

05 04 ADMINISTRATION GENERAL

(372,233)

(333,082)

(237,469)

(39,151)

Income: Profit on Sale of PCAR13 (CEO) and PCAR15 (DCCS). Expenditure: Year to Date profiling issue at Employee Costs, Procurement and Depreciation accounts (Note: these accounts are still within their annual budget overall). Sub Prog



Variance $

06 05 FIRE PREVENTION 9,989

9,963

13,288

26

06 05 FIRE PREVENTION (33,623)

(42,048)

(53,785)

8,425

Sub Prog



Variance $

07 05 LAW ENFORCEMENT 27,955

16,863

17,500

11,092

07 05 LAW ENFORCEMENT (301,179)

(310,115)

(402,037)

8,936

Income: Received more income than anticipated across all fees for Ranger services.

Sub Prog



Variance $

08 05 OTHER LAW,ORDER,SAFETY

20,494

44,625

177,883

(24,131)

08 05 OTHER LAW,ORDER,SAFETY

(250,752)

(243,837)

(295,071)

(6,915)

Income: Operating grant funds still not yet received from DFES

Sub Prog



Variance $

09 06 PRE-SCHOOL 1,337

884

1,000

453

09 06 PRE-SCHOOL (13,713)

(16,218)

(19,718)

2,505

Sub Prog



Variance $

10 06 SENIOR CITIZENS/OTHER WELFARE

26,930

26,930

26,930

-

10 06 SENIOR CITIZENS/OTHER WELFARE

(21,452)

(24,660)

(31,903)

3,208

Sub Prog



Variance $

11 07 MATERNAL AND INFANT HEALTH

(8,201)

(9,927)

(13,233)

1,726

Sub Prog



Variance $

14 07 HEALTH INSP AND ADMINISTRATION

42,504

34,850

44,200

7,654

14 07 HEALTH INSP AND ADMINISTRATION

(389,016)

(401,773)

(508,451)

12,756

Expenditure: Year to Date profiling issue at Employee Costs and under allocation at Admin Allocations (Note: Employee Costs account is still within the annual budget overall). Manger of Finance to review and process journal for allocations adjustment.

Sub Prog



Variance $

17 07 OTHER HEALTH 23,426

-

-

23,426

17 07 OTHER HEALTH (35,472)

(47,446)

(63,223)

11,974

Income: Clag funding received from WA Country Health Services for Mosquito Management. Expenditure: Under allocation at Admin Allocations and funds not yet fully expended for Mosquito Control. Manger of Finance to review and process journal for allocations adjustment.

Sub Prog



Variance $

18 06 COMMUNITY DEVELOPMENT SERVICES

38,832

59,111

76,000

(20,279)

18 06 COMMUNITY DEVELOPMENT SERVICES

(416,689)

(430,071)

(550,733)

13,382

Income: Anticipated receipt of grant delayed. Expenditure: Considerable savings on the Gascoyne Display and Club Development Officers position being unfilled account for variance. Sub Prog



Variance $

19 06 YOUTH DEVELOPMENT STRATEGY

186,798

175,151

233,534

11,647

19 06 YOUTH DEVELOPMENT STRATEGY

(138,723)

(206,190)

(268,910)

67,467

Income: Receipt of grant funds earlier than anticipated. Expenditure: Under expenditure at Employee Costs due to staff not being at full capacity until later half of financial year and considerable savings across the Youth operating expenditure budget.

Sub Prog



Variance $

23 09 COUNCIL STAFF HOUSING

361,955

374,620

385,493

(12,665)

23 09 COUNCIL STAFF HOUSING

(108,780)

(101,173)

(127,768)

(7,607)

Income: Actual profit received on sale of Salmond Court property was less than anticipated budget amount.

Sub Prog



Variance $

25 10 SANITATION/REFUSE SITE 1,545,552

1,477,944

1,548,010

67,608

25 10 SANITATION/REFUSE SITE (984,498)

(1,158,542)

(1,541,233)

174,044

Income: Overall income greater than anticipated. Expenditure: Accounts not being to hand for February and March Expenditure account for Variance.

Sub Prog



Variance $

29 10 PROTECTION OF ENVIRONMENT

-

933,068

933,068

(933,068)

29 10 PROTECTION OF ENVIRONMENT

(39,364)

(44,640)

(1,303,595)

5,276

Income: Grant funds from DOT for dredging still not yet received.

Sub Prog



Variance $

30 10 TOWN PLANNING & REG DEVELOPMNT

28,589

31,500

42,000

(2,911)

30 10 TOWN PLANNING & REG DEVELOPMNT

(353,534)

(490,053)

(643,343)

136,519

Expenditure: Under expenditure mainly due to Vacancy in Directors Position.

Sub Prog



Variance $

31 10 OTHER COMMUNITY AMENITIES

18,743

11,250

15,000

7,493

31 10 OTHER COMMUNITY AMENITIES

(138,391)

(182,236)

(241,258)

43,845

Expenditure: Under expenditure on Public Conveniences and Cemetery Maintenance.

Sub Prog



Variance $

32 11 PUBLIC HALLS.CIVIC CENTRES

122,872

158,482

189,777

(35,610)

32 11 PUBLIC HALLS.CIVIC CENTRES

(533,341)

(590,746)

(756,111)

57,405

Income: Grants received early than anticipated. Expenditure: Employee Costs savings and Building Maintenance not as anticipated.

Sub Prog



Variance $

33 11 SWIMMING AREAS AND BEACHES

50,630

35,540

53,000

15,090

33 11 SWIMMING AREAS AND BEACHES

(307,611)

(294,209)

(386,637)

(13,402)

Income: Received more income in Pool Admission Fees than anticipated. Expenditure: Over expenditure at Swimming Pool Maintenance.

Sub Prog



Variance $

34 11 OTHER RECREATION AND SPORT

2,413,756

2,223,094

5,528,500

190,662

34 11 OTHER RECREATION AND SPORT

(1,790,962)

(1,813,067)

(2,322,588)

22,105

Income: Receipt of grant funds earlier than anticipated. Expenditure: Largely due to expenditure on Parks and Gardens less than anticipated.

Sub Prog



Variance $

35 11 LIBRARIES 490,647

487,692

1,124,768

2,955

35 11 LIBRARIES (415,478)

(383,091)

(496,629)

(32,387)

Expenditure: Over allocation in Depreciation and over expenditure on Library telephone account. Manager of Finance to review and process journal for allocation adjustment and anticipate an increase to Telephone budget for the Library as part of March Budget Review process.

Sub Prog



Variance $

36 11 OTHER CULTURE 1,705

603

800

1,102

36 11 OTHER CULTURE (85,818)

(84,870)

(104,541)

(948)

Sub Prog



Variance $

37 12 CONST. STS,RDS,BRIDGES,DEPOTS

1,473,632

1,410,286

2,360,658

63,346

Income: RRG Income greater than anticipated

Sub Prog



Variance $

38 12 MTCE STS, RDS, BRIDGES, DEPOTS

4,733,485

8,483,850

9,983,850

(3,750,365)

38 12 MTCE STS, RDS, BRIDGES, DEPOTS

(32,006,289)

(33,393,910)

(44,405,095)

1,387,621

Income: Are still to receive Flood Mitigation payment for March 2014. Expenditure: Delay in invoices from Main Roads in relation to Flood Mitigation account for variance.

Sub Prog



Variance $

39 12 ROAD PLANT PURCHASES 8,827

76,029

76,029

(67,202)

39 12 ROAD PLANT PURCHASES -

-

-

-

Income: Delay in purchase of new and disposal of old vehicles.

Sub Prog



Variance $

42 12 AERODROMES 634,761

575,323

1,532,170

59,438

42 12 AERODROMES (447,664)

(432,551)

(594,399)

(15,113)

Income: Greater than anticipated income for Leases and PAX. Expenditure: Over allocation at Depreciation and over expenditure at Airport Building and Grounds Maintenance. Manager of Finance to review and process and journal for allocation adjustment.

Sub Prog



Variance $

43 12 PLANT PURCHASE & DISPOSAL

-

-

-

-

43 12 PLANT PURCHASE & DISPOSAL

(2,379)

(116,329)

(131,728)

113,950

Expenditure: delay in Change over of vehicles

Sub Prog



Variance $

44 13 RURAL SERVICES 170,955

170,155

170,155

800

44 13 RURAL SERVICES (101,747)

(147,195)

(216,262)

45,448

Expenditure: Invoice for March quarterly payment, received in April.

Sub Prog



Variance $

45 13 TOURISM AND AREA PROMOTION

437,678

352,683

486,000

84,995

45 13 TOURISM AND AREA PROMOTION

(568,006)

(522,892)

(692,995)

(45,114)

Income: Bookings and Commissions greater than anticipated. Expenditure: Increase in income for bookings, results in increased expenditure in payment of booking fees.

Sub Prog



Variance $

46 13 BUILDING CONTROL 28,397

38,594

51,100

(10,197)

46 13 BUILDING CONTROL (183,375)

(238,505)

(310,861)

55,130

Income: Budgeted to receive more income for Building fees and to date have received less than anticipated. Expenditure: Delay in recruitment and not needing to seek structural advise have resulted in the under expenditure in this sub program

Sub Prog



Variance $

49 13 BUILDING CONTROL -

-

120,000

-

49 13 BUILDING CONTROL (141,238)

(229,075)

(304,830)

87,837

Expenditure: Delay in delivery of Economic Development projects and Year to Date budget profiling issue at Employee Costs - but still within Annual Budget allocation.

Sub Prog



Variance $

50 14 PRIVATE WORKS 41,444

22,500

30,000

18,944

50 14 PRIVATE WORKS (33,068)

(22,014)

(29,343)

(11,054)

Income: Increase in income is due to increase in Private Works jobs being carried out by Council. Expenditure: Over expenditure in Private Works is offset by increase in income received for Private Works.

Sub Prog



Variance $

52 14 PUBLIC WORKS OVERHEADS

8,957

1,125

1,500

7,832

52 14 PUBLIC WORKS OVERHEADS

(24,855)

(48,608)

9,500

23,753

Expenditure: In most cases this sub program will always be outside the allowable variance and the expenditure occurs, in most instances early in the year, however the reallocation through less allocated to works occurs over a twelve months period.

Sub Prog



Variance $

53 14 PLANT OPERATION COSTS

2,330

4,249

5,000

(1,919)

53 14 PLANT OPERATION COSTS

(117,005) (34,339) (19,900) (82,666)

Expenditure: refer to explanation in Public Works Overheads.

Sub Prog



Variance $

55 14 SALARIES AND WAGES (25,643)

(747)

(1,000)

(24,896)

Expenditure: Waiting to receive a payment for reimbursement of Workers Compensation.

Sub Prog



Variance $

56 14 UNCLASSIFIED 56,454

28,836

784,754

27,618

56 14 UNCLASSIFIED 26,046

-

-

26,046

(21,912,423)

(19,531,479)

(24,252,948)

(2,380,944)

OFFICER’S RECOMMENDATION That Council;

1. In accordance with Regulation 34 of the Local Government (Financial Management) Regulations 1996 receives the Statement of Financial Activity for the period ended 31 March 2014.

2. Adopt the following budget variations for the period ended 31 March 2014, as listed below.

COA COA Description Current Budget

Variation

Requested New Budget Comments

0192 MARKETING 24,000

-8,000

16,000

Budget saving is due to individual departments utilising advertising accounts

0342 TELEPHONE 12,000

5,000

17,000

Admin telephone costs allocated incorrectly. Increase is to accommodate amount to be journalled from other telephone accounts

0382 POSTAGE & FREIGHT 12,000

10,000

22,000

This account is a pooled budget fund that all departments utilise for all postage and freight incurred costs

0432 EMPLOYEE PROCUREMENT

40,000

12,000

52,000

Increase to accommodate procurement of new staff to fill vacant positions

0902 DOG POUND OPERATIONS

1,500

2,000

3,500

Increase costs in day to day operations of the Dog Pound


Variation


0912 CONTROL EXPENSES OTHER

11,500

-2,000

9,500

Budget savings in contractor security patrols allocated to Dog Pound Operations

0962 VEHICLE OPERATING EXPENSES

30,000

12,000

42,000

Increase in vehicle ops costs for Rangers

0964 LAND & BUILDINGS 10,000

-10,000

0

Budget saving here due to cat boarding arrangements made with local vet clinic

2362 REFUSE COLLECT 639,981

-63,500

576,481

Budget funds reallocated to tip maintenance

2372 BROWNS RANGE REFUSE SITE MTCE

629,000

40,791

669,791

Increase to accommodate staff wages now being allocated to this area


20,221

9,000

29,221

Increase in vehicle ops costs for Town Planning

2953 DEVELOPMENT APPLICATIONS

-40,000

10,000

-30,000

Received less than anticipated income for Development Applications

3103 LIVE SHOW INCOME -30,000

15,000

-15,000

Received less than anticipated income for Live Shows

3153 CINEMA INCOME -50,000

20,000

-30,000

Received less than anticipated income for the Cinema

3512 TELEPHONE 750

9,250

10,000

Increase due to additional phone lines provided at the new Library/Art Gallery

3602 BLDG MTCE - JUBILEE HALL

3,500

2,000

5,500

Increase in day to day operations of Jubilee Hall (includes utilities) and general maintenance

3960 URBAN ROAD MAINTENANCE

312,200

-26,000

286,200

Decrease in maintenance works on Town Streets

3980 DRAINAGE MAINTENANCE TOWN

166,800

-51,441

115,359

Decrease in maintenance works on Grated Pits

4010 STREET CLEANING 174,700

4,200

178,900

Increase in wages to cover payment of a casual position for six weeks

4030 DEPOT MAINTENANCE 51,129

10,000

61,129

Increase to cover building improvement costs for the old depot shed

4182 AIRPORT BUILDINGS MAINTENANCE

89,000

30,000

119,000

Increase in day to day operations of the Airport (includes utilities) and general maintenance

4202 MERCHANDISE PURCHASES

324,000

85,000

409,000

Increase in booking sales for Visitors Centre, this is offset by increase in income at COA 170430 for booking sales income

4463 BUILDING LICENCE FEES -44,000

12,000

-32,000

Received less than anticipated income for Building Licence Fees

4722 STAFF TRAINING & MEETINGS

30,000

2,000

32,000

Increase to Infrastructure Services staff training budget


Variation


4732 ENGINEERING EMPLOYEE COSTS

663,185

1,200

664,385

Increase in wages to accommodate an additional four hours per week for depot admin staff


30,000

-13,000

17,000

Budget savings in vehicle op costs in Community Services

7003 MERCHANDISE SALES - INCOME

-46,000

-19,000

-65,000

Received more than anticipated income in sale of merchandise at Visitors Centre

7023 PUBLIC INTERNET USE - INCOME

-5,000

-1,000

-6,000

Received more than anticipated income in use of public internet access at Visitors Centre

7033 VC INCOME - COMMISSIONS

-40,000

-20,000

-60,000

Increase in commissions is based on increase of booking sales

7043 VC INCOME - TOURISM BOOKING SALES

-280,000

-85,000

-365,000

Received more than anticipated income in booking sales at Visitors Centre, this increase is offset by the increase in expenditure at COA 142020

9312 LICENSE & MEMBERSHIP FEES

4,500

2,000

6,500

Increase in licence and membership fees for the Civic Centre

9602 ADVERTISING - CINEMA EXPENSES

6,000

5,500

11,500

Increase in Cinema expenses

TOTAL

0

8.2.3 INVESTMENTS AS AT 31 MARCH 2014 File No 2F0502 Location/Address Shire of Carnarvon Name of Applicant - Author Sa Toomalatai, Manager Finance Financial Interest Nil Date of Report 29th April 2014 Summary To seek Council’s endorsement of surplus funds invested to 31 March2014 Background Nil Statutory Environment Section 6.14 of the Local Government Act 1995 grants Council the power to invest surplus funds. Policy Implications The investment report is produced in accordance with Council’s investment policy. Financial Implications - Strategic Implications Strategy 5.4.2 of the Shire of Carnarvon Plan for the Future 2007-2010 requires the maintenance of a high standard of financial management. Voting Requirements Simple Majority Comment The attached monthly report on investments (Schedule No. 8.2.3(1) has been compiled in accordance with the reporting framework included as part of Council’s investment policy. OFFICER’S RECOMMENDATION That Council receive the investments report as at 31 March 2014.

8.2.4 CARNARVON AIRPORT FEES AND CHARGES

File No 5S0104 Location/Address Carnarvon Airport Name of Applicant NA Author Charlie Brown, Director Corporate & Community Services Financial Interest Nil Date of Report 29th April 2014 Summary To seek Council’s endorsement of proposed fees and charges with respect to the Carnarvon Airport for 2014/2015. Background A financial summary with respect to the Carnarvon airport actuals for the years 2007/2008 to 2012/2013 and Year to Date figures for 2013/14 are included at Schedule No. 8.2.4(ii). Included at Schedule No. 8.2.4(i) is a comparison of the fees that would be charged for a regular transport passenger service at a number of regional airports based upon the use of a Fokker F50 aircraft. In reality, few airports are serviced by the F50 but the comparison is made to determine the competitiveness of Carnarvon fees relative to other regional airports. The Shire of Carnarvon existing fees are:

1. Passenger Levies at Carnarvon Airport Terminal (e.g. R.P.T/Charter Aircraft)

a) Full Fare Passengers $17.35 $1.74 $19.09

b) Passengers under twelve years of age $10.00 $1.00 $11.00

2. Aircraft Landing Charges

Fixed wing aircraft for each landing at Carnarvon Airport of a fixed wing aircraft where the maximum take-off weight of that aircraft is :-

a) Less than 2000kg, $11.50 per 1000kg or part thereof with a minimum monthly charge of $20.90 plus GST.

Discounted to $5.25/1000kg (GST Inc) if Cash Payment is made into On-Site Honour Box

b) More than 2000kg and less than or equal to 15,000kg, the $19.05 for each 1000kg of part thereof plus GST.


c) More than 15,001kg and less than or equal to 40,000kg, $22.85for each 1000kg or part thereof plus GST.


d) more than 40,001kg, $30.55 for each 1000kg or part thereof plus GST


e) Rotary Winged Aircraft:

For each landing $10.90/1000k plus GST

Discounted to $5.25/1000kg (GST Inc) if Cash Payment is made into On-Site Honour Box.

3. Locally Based Aircraft

a) Annual Rate Charge – General Aviation Commercial and Private. This allows for unlimited number of take-offs and landings and no parking fees.

$505.00 per 1,000 kg take-off weight plus GST

b) Annual Rate Charge – General Aviation Recreation This allows for unlimited number of take-offs and landings and no parking fees.

Pro rata, based on weight of Item 3a. eg aircraft weighing 300 kg =$505.00*300/1000

Statutory Environment Section 6.16 (2) of the Local Government Act 1995 enables the charging of fees for “….providing the use of, or allowing admission to, any property or facility wholly or partly owned, controlled, managed or maintained by the local government”. Fees and charges imposed or amended outside of the normal budget process must be advertised locally. Policy Implications No existing Policy affected. Consultation Local authorities as listed on schedule 8.2.5 (e) have been consulted to ascertain level of fees and charges. Financial Implications As can be gleaned from the airport operational analysis report, the airport has, with the exception of 2008/09, run at a profit after the depreciation of assets is removed. These profits are currently being absorbed into general revenue. As can be seen from the attachments, increasing the fees and charges by the December quarter CPI (2.9%), places Carnarvon airport in the middle value of charges. Strategic Implications

Outcome 1.1 Improved Shire infrastructure Key Partners

1.3.1 Advocate for the timely provision of enhanced infrastructure and utilities to facilitate economic growth. e.g., water, power, sewerage, boat launching facilities, air transport infrastructure and telecommunications.

Various relevant Agencies

1.3.2 Progress development of a new Carnarvon Airport. CASA, Private Investors

Voting Requirements Absolute Majority Comment Extending the life of the present airport while future options are considered remains critical to ensure continued provision of air transport services to Carnarvon. There is some remedial works required at the airport over the coming month’s whist the airport strategy plan is finalised. With this in mind it is suggested that a 2.9% increase in both Land fees and Passenger fees

be imposed for the 2014/2015 financial year. OFFICER’S RECOMMENDATION That council in accordance with section 6.16 of the Local Government Act, impose the following airport regular passenger transport levies and landing charges, effective 1st July 2014:

1. Passenger Levies at Carnarvon Airport Terminal (e.g. R.P.T/Charter Aircraft)

a) Full Fare Passengers $17.85 $1.79 $19.64

b) Passengers under twelve years of age $10.30 $1.03 $11.33

2. Aircraft Landing Charges

Fixed wing aircraft for each landing at Carnarvon Airport of a fixed wing aircraft where the maximum take-off weight of that aircraft is :-

a) Less than 2000kg, $11.85 per 1000kg or part thereof with a minimum monthly charge of $21.50 plus GST.


b) More than 2000kg and less than or equal to 15,000kg, the $19.60 for each 1000kg of part thereof plus GST.


c) More than 15,001kg and less than or equal to 40,000kg, $23.50for each 1000kg or part thereof plus GST.


d) more than 40,001kg, $31.45 for each 1000kg or part thereof plus GST


e) Rotary Winged Aircraft:

For each landing $11.20/1000k plus GST

Discounted to $7.25/1000kg (GST Inc) if Cash Payment is made into On-Site Honour Box.

3. Locally Based Aircraft

a) Annual Rate Charge – General Aviation Commercial and Private. This allows for unlimited number of take-offs and landings and no parking fees.

$519.65 per 1,000 kg take-off weight plus GST

b) Annual Rate Charge – General Aviation Recreation This allows for unlimited number of take-offs and landings and no parking fees.

Pro rata, based on weight of Item 3a. eg aircraft weighing 300 kg =$519.65*300/1000

CouncilLanding Fee Per

1000KgAircraft Weight

Full Landing

FeesPSC Adult PSC Child

Seat Load

Factor of 70%Total Comments

(A) (B) ( C) (D) (E)

=(A*B)/1000 C+(D+E)

Laverton 12.00 20820 249.84 9.90 9.90 35 596.34

Kalbarri 16.50 20820 343.53 17.05 17.05 35 940.28 Flat Rate per Head

Exmouth 11.50 20820 239.43 18.00 10.00 35 869.43

Kalgoorlie 12.13 20820 252.55 23.75 11.88 35 1,083.80

Geraldton 16.50 20820 343.53 21.00 19.50 35 1,078.53

Albany 24.00 20820 499.68 39.00 9.50 35 1,864.68

Newman 20.65 20820 429.93 21.02 0.00 35 1,165.63

Kununurra 27.60 20820 574.63 19.90 18.50 35 1,271.13

Carnarvon 23.50 20820 489.27 19.64 11.33 35 1,176.67 2014/2015 Proposed

Karratha 39.50 20820 822.39 12.60 6.30 35 1,263.39

Esperance 32.00 20820 666.24 21.00 10.50 35 1,401.24

Derby 24.10 20820 501.76 30.65 0.00 35 1,574.51

PASSENGER TAX AND LANDING FEES COMPARISON

2014/2015 Proposed is based on Perth CPI of 2.9%

PSC Passenger Service Charge

All inclusive of GST

Prog SP Type COA Description 30/06/2008 30/06/2009 30/06/2010 30/06/2011 30/06/2012 30/06/2013 30/06/2014

12 42 2 4092 DEPRECIATION (AIRPORT) 36,288 39,333 47,624 48,700 39,920 39,558 56,800

12 42 2 40A2 INFRASTRUCTURE-DEPN 439,316 405,388 40,901 41,028 46,794 59,537 39,036

12 42 2 40G2 DONATION FLYING DOCTORS 8,284 8,506 8,983 10,594 12,240 9,414 0

12 42 2 40X2 AIRPORT DRINK PURCHASES 260 0 0 0 0 0 0

12 42 2 4132 INSURANCE 22,620 21,223 23,059 22,637 26,507 33,913 37,891

12 42 2 4142 OTHER 0 2,799 160,119 42,554 0 0 0

12 42 2 4182 BUILDING MAINTENANCE 71,974 83,416 92,999 83,815 98,653 117,375 83,986

12 42 2 4192 GROUNDS MAINTENANCE 19,130 25,381 18,737 17,272 20,344 18,650 4,520

12 42 2 41B2 AIRPORT SERVICES MTCE CONTRACT 82,123 101,769 104,796 101,472 123,901 158,284 117,104

12 42 2 41E2 ABC ALLOCATIONS 11,540 14,101 20,513 44,541 52,499 60,883 45,319

12 42 2 41G2 SECURITY COSTS 1,490 4,360 4,221 1,481 2,381 0 0

12 42 2 41K2 NATIONAL AIRPORT MEMBERS 1,650 0 0 4,150 2,500 2,560 0

12 42 2 41L2 AIRSIDE MAINTENANCE 40,431 59,434 13,947 19,400 25,315 110,944 23,691

12 42 2 41T2 LEGAL COSTS 0 1,762 0 2,217 0 864 0

735,106 767,471 535,898 439,860 451,053 611,982 408,347

12 42 3 40X3 AIRPORT DRINKS SALES 0 -218 0 0 0 0 0

12 42 3 4113 OTHER REIMBURSEMENTS ETC -20,360 -19,479 -19,004 -14,952 -25,185 -16,580 -11,238

12 42 3 4123 LEASE PAYMENTS-POST GST -44,379 -24,993 -62,993 -39,645 -29,174 -63,561 -50,077

12 42 3 4133 GRANTS (ASSET) OFFICE OF ENERGY 0 -12,306 0 0 0 0 0

12 42 3 4153 RFDS LANDINGS (NON CASH) 0 0 -157 0 0 0 0

12 42 3 4163 LANDING FEES - MILITARY -847 -581 -562 -1,213 -299 -244 -1,157

12 42 3 4173 LANDING FEES -229,265 -247,986 -303,997 -215,975 -416,857 -267,581 -230,484

12 42 3 4183 PAX FEES -223,950 -313,868 -399,660 -439,500 -475,640 -444,167 -341,805

-518,801 -619,432 -786,374 -711,284 -947,154 -792,133 -634,761

12 42 4 4004 LAND & BUILDINGS - TERMINAL 0 59,074 52,957 0 0 0 241

12 42 4 4104 FURN & EQUIP (AIRPORT) 0 1,514 0 0 0 0 0

12 42 4 4124 INFRASTRUCTURE 37,771 37,470 686,276 144,147 330,183 243,750 159,406

12 42 4 4154 LAND & BUILDINGS 0 407,534 33,547 0 6,130 0 0

37,771 505,592 772,781 144,147 336,313 243,750 159,647

254,077 653,631 522,305 -127,277 -159,788 63,599 -66,767

CARNARVON AIRPORT OPERATIONS

Operating Expenditure Total

Grand Total

Capital Expenditure Total

Operating Income Total

8.2.5 INTENTION TO IMPOSE DIFFERENTIAL RATES FOR 2013/2014

File No 2F0514 Location/Address Shire of Carnarvon Name of Applicant Shire of Carnarvon Author Charlie Brown, Manager Corporate Services Financial Interest Nil Date of Report 29th April 2014 Summary To seek Council’s endorsement to impose differential rates relating to properties valued on an unimproved basis for the 2013/2015 financial year. Background The power to set differential rates is contained in section 6.33 of the Local Government Act 1995 and is provided to assist Councils with particular rating difficulties achieve rating equity between different land characteristics. A Council may impose general differential rates and minimum value differential rates on properties within its district according to one or more combinations of the following characteristics:-

the zoning of the land under Council’s Town Planning Scheme;

the predominant purpose for which the land is held or used as determined by Council; or

whether or not the land is vacant.

The differential rate aim is one of equity and assurance that specific land parcels are not subsidising others. It can also be used if Council desires growth stimulation in a particular area of the district or may be used to combat dramatic increases in valuations in particular areas. The Shire of Carnarvon has historically applied differential rates only to land parcels affected by unimproved valuations. It is proposed to continue the same model for the 2014/2015 financial year. Traditionally in the Shire of Carnarvon the number of mining tenements has been in excess of pastoral leases while overall valuations have been around one third of pastoral valuations. This low valuation reflects the predominance of lower-value prospecting and exploration leases rather than higher value mining leases. However, there is equality in the provision and availability of services (particularly rural roads) and it is thus it has been seen as equitable that the mining rate in the dollar be at least twice that of pastoral lands to achieve equitable sharing of the rate burden. Following Council’s decision in October 2006 to rate horticultural (plantation) properties on unimproved values it is necessary to impose a differential rate that offsets the high unimproved valuations associated with such land uses. Given that unimproved values are assessed annually by Landgate, it is likely that the proposed horticultural differential rate will need to be reduced to compensate for any increase in such values. However, due to the need to advertise the proposed rates for public comment and also seek Ministerial approval prior to adopting the budget, the rates are proposed for advertising using existing values with the intention that overall rate revenue increases by 5 per cent. Statutory Environment

6.33. Differential general rates

(1) A local government may impose differential general rates according to any, or a combination, of the following characteristics —

(a) the purpose for which the land is zoned, whether or not under a local planning scheme or improvement scheme in force under the Planning and Development Act 2005;

(b) a purpose for which the land is held or used as determined by the local government;

(c) whether or not the land is vacant land; or

(d) any other characteristic or combination of characteristics prescribed.

(2) Regulations may —

(a) specify the characteristics under subsection (1) which a local government is to use; or

(b) limit the characteristics under subsection (1) which a local government is permitted to use.

(3) In imposing a differential general rate a local government is not to, without the approval of the Minister, impose a differential general rate which is more than twice the lowest differential general rate imposed by it.

(4) If during a financial year, the characteristics of any land which form the basis for the imposition of a differential general rate have changed, the local government is not to, on account of that change, amend the assessment of rates payable on that land in respect of that financial year but this subsection does not apply in any case where section 6.40(1)(a) applies.

(5) A differential general rate that a local government purported to impose under this Act before the Local Government Amendment Act 2009 section 39(1)(a) came into operation 1 is to be taken to have been as valid as if the amendment made by that paragraph had been made before the purported imposition of that rate.

[Section 6.33 amended by No. 38 of 2005 s. 15; No. 17 of 2009 s. 39; No. 28 of 2010 s. 34.] Policy Implications There are no policies that affect this agenda item. Consultation The consultation process will take place with the statutory requirement to advertise proposed differential rates. Financial Implications The following calculation is based upon an actual Valuation (not confirmed by Landgate at the time this report was produced) and bearing in mind the need to accommodate at least a 5% rate revenue increase, the following differential rates are proposed:

Category Rate in the $ Minimum Rate Actual Rateable

Valuations

Actual Rate

Revenue (Inc. Mins)

Estimated Rate

Revenue (Inc. Mins)

13/14 14/15 13/14 14/15 14/15 13/14 14/15

UV Mining 12.1900 10.0542 371.00 350.00 883,956 $109,877.54 $102,997.81

UV Pastoral 5.3694 5.7453 349.80 350.00 3,922,988 $206,153.67 $226,058.25

UV Intensive Horticulture

0.6691 .7159 689.00 700.00 60,280,672 $414,251.69 $437,291.79

TOTALS 63,521,841 $730,282.90 $766,347.85

It must be understood the purpose of this Agenda Item is to set an estimated Differential Rate so a request can be sent to the Minister after advertising and seeking submissions from the electorate. Invariable the actual rate amount set will differ from the estimate once the valuations have been received from Landgate for the next financial year. However the legislations allows these rate in dollar amounts to be adjusted to reflect the actual valuations by making notation in the Shires Adopted Budget and on the Rate Notices sent out. Such notation is to explain the reason for the difference between the advertise Differential Rate and that impose being due to valuation adjustments from Landgate. The actual Rate Revenue raised will not differ significantly. Section 6.35 of the Local Government Act needs to be considered here, “in applying a minimum rate a Local Government is to ensure the general minimum is imposed on not less than-

(a) 50% of the total number of separately rated properties in the district; or (b) 50% of the number of properties in each category.

To accommodate this requirement the above Rate in the Dollar and minimum rates are proposed

Category Min

Increase

Rate in the $

Increase

Total Props

Props on Mins

% on Mins

UV Mining -6% -16% 57 28 49.12%

UV Pastoral 0% 7% 34 3 8.82%

UV Intensive Horticulture 2% 7% 169 1 0.59%

Strategic Implications

Outcome 5.4 Long-term financial viability.

Continue to comply with national financial reporting frameworks.

Maintain a high standard of financial management.

Implement long term financial planning.

Voting Requirements Absolute Majority Comment The difficulty with the legislative requirements surrounding the imposition of Differential Rates is the time factor involved to:

Obtain the valuations for the forthcoming financial year from Landgate;

Advertising the proposed differential rates based upon estimates; and

Seeking Ministerial approval.

All this needs to be completed at a time long before the development a draft Budget for the next financial year; hence the reason the differential rates are based upon estimations using:

the previous year valuations;

estimated UV increase for the next year; and

estimated possible rate revenue increases for the next year. Last financial year saw an adjustment in the mining rates of a 27% increase in rate in the dollar and a 46% reduction in the minimum rates to conform with section 6.35 of the Local Government Act 1995. Both Pastoral and Horticultural increased by 2.9% for Rate in the Dollar and 1.38% and 0.66% respectively for minimums. All other general rates were increased by 6% during council’s deliberations. In order to “catch up” the proposal to increase all differential rates by 5% is not seen as unreasonable. Councils Budgeted Rate Revenue in 2012/2013 of $3,768,057 was 29.93% of its Operating Revenue for this year. Council’s Auditors have indicated that a “Rate Coverage Ratio” of 40% is acceptable, as it indicates a lower dependency on government grants and other funding sources.

OFFICER’S RECOMMENDATION

1. That Council seeks approval under section 6.33 of the Local Government Act to impose differential rates for 2014/15 land parcels that have unimproved valuations assigned to them as follows;

Category Rate in the $ Minimum Rate $

UV Mining 10.0542 350.00

UV Pastoral 5.7453 350.00

UV Plantations 0.7159 700.00

2. That Council publicly advertises its intention to impose differential rates, pursuant to section 6.36

(1) of the Local Government Act 1995 and invites public submissions for a period of twenty one days; and

3. That Council consider any submissions in respect of imposition of differential rates as part of the 2014/2015 Budget deliberations

………………………………… (Author) …………………………………..(Manager/CEO)

8.2.6 CARNARVON HERITAGE GROUP – REQUEST TO WAIVE WATER CHARGES

File No 2F0511

Location/Address Carnarvon Shire Name of Applicant Carnarvon Heritage Group Author Charlie Brown, Director Corporate & Community Services Financial Interest Nil Date of Report 29th April 2014 Summary To consider a request from the Carnarvon Heritage Group. The group is requesting Council waive water charges from the commencement of their lease July 2007, until April 2012, when they advised Council that the new toilets had been commissioned. Background At its March 2014 Ordinary meeting, council resolved the following; FC 26/3/14 COUNCIL RESOLUTION Cr Nelson/Cr Fullarton That Council request an Agenda Item be prepared by staff to be brought back to Council at the April 2014 Ordinary Meeting –

1. With detail on the water meter and a recommendation to waive 50% of the outstanding water account for the Carnarvon Heritage Group.

2. Water Corporation be requested to transfer the service to the Carnarvon Heritage Group; 3. Carnarvon Heritage Group be advised that Council will not entertain any further requests for

financial assistance towards water. CARRIED

F4/A3 Cr Nelson and Cr Fullarton requested their vote be recorded for the motion The Carnarvon Heritage Group signed a lease with council for Lot 1231 on Deposited Plan 216524 and being the whole of the land comprised in record of qualified certificate of crown land title volume LR3023 folio 830. (Figure 1)

(Figure 1) Statutory Environment Local Government Act 1995

6.12. Power to defer, grant discounts, waive or write off debts

(1) Subject to subsection (2) and any other written law, a local government may —

(a) when adopting the annual budget, grant* a discount or other incentive for the early payment of any amount of money;

(b) waive or grant concessions in relation to any amount of money; or

(c) write off any amount of money,

which is owed to the local government.

* Absolute majority required.

(2) Subsection (1)(a) and (b) do not apply to an amount of money owing in respect of rates and service charges.

Policy Implications There are no policy implication in relation to this report. Consultation Consultation with Carnarvon Heritage Group Financial Implications Should council agree to write off the debt, a loss of income would occur. Strategic Implications

Outcome 1.1 Increased tourism within the region

Promote and support local and regional tourism initiatives.

Facilitate the opportunities and funding options for niche tourism products and experiences.

Implement and regularly review the tourism strategy for the Carnarvon Shire.

Enhance and maintain existing Shire tourism facilities (also refer to 2.6.1).

Voting Requirements Absolute Majority Comment The Carnarvon Heritage Group has after a meeting with myself and Councillor Gibbings, requested the following;

That the lease agreement for the lighthouse keepers cottage museum reserve be amended to remove responsibility upon CHG from water costs prior to 24 April 2012

Shire accept reimbursement from CHG for the most recently received 24th April 2012 to 23rd April 2013 account as April 2012 was the approximate time that the CGH had committed to providing new public toilets in the Interpretive Centre and to which Council made a Capital contribution.

Council to Transfer the service meter and cost responsibility to CHG in 2014 in time for the opening of the Interpretive Centre.

Although the toilets sits within the leased lot no water charges were raised to the Carnarvon Heritage Group as it was believed, without reference to the plan that the lot followed the fence line which places the toilets outside the leased lot. This being so no reference can be found that this matter was referred back to council and only came to light in late 2009 when, due to a burst water pipe an excessive large bill was received by council. The officer at the time, after checking the lease then sought reimbursement of this and future accounts from the Carnarvon Heritage Group in accordance with the signed lease. Council has previously resolved to write off 50% ($3082.83) of the account that related to the period of the burst pipe, whilst their current application involves a further amount of $19,980.91 Council have currently committed funding of $111,000.00 over the current and next two financial years as well as previous contributions of $335,455 over the past five years to the Carnarvon Heritage Group. Council requested further information regarding the “cost” of transferring the water meter from the shire to the Carnarvon Heritage Group. Water Authority has advised that there would be no cost involved. OFFICER’S RECOMMENDATION That Council

1. In accordance with section 6.12 of the Local Government Act 1995, agree to write of the debt of 50% of the $19,980.91 owing by the Carnarvon Heritage Group.

2. The current lease be amended to reflect water charges until April 2012 be borne by council. 3. Water Corporation be requested to transfer the service to the Carnarvon Heritage Group. 4. Carnarvon Heritage Group be advised that council will not entertain any further requests for

financial assistance.

8.3.1 AUTHORITY FOR NAMED PERSONNEL UNDER THE DOG ACT 1976 File No 4A0163 Location/Address N/A Name of Applicant Shire of Carnarvon Author Rob Paull, Director Development Services Financial Interest Nil Date of Report 29 April 2014 Attachments N/A SUMMARY This Report addresses the need for the Shire Staff to be appointed as Authorised Person/s and Registration Officer/s under the Dog Act 1976. BACKGROUND Under the Dog Act 1976 and Shire of Carnarvon Dog Local Laws, Shire Staff are required to be appointed as Authorised Officers and Dog Registration Officers. CONSULTATION Advertising of an appointment is undertaken through Gazettal Notices in the Government Gazette. STATUTORY ENVIRONMENT The relevant statutory context for the appointment of Officers is set out in the Dog Act 1976, Dog Regulations 2013 and Dog Local Laws. POLICY IMPLICATIONS None known FINANCIAL IMPLICATIONS None known STRATEGIC IMPLICATIONS

VOTING REQUIREMENTS Simple majority COMMENT The Dog Act 1976 (the Act) provides the power for Council to appoint staff to carry out duties to perform their duties under the Act and regulations. The definition of the roles are as follows:

“authorised person means a person who is appointed by a local government, to exercise powers on behalf of the local government, under section 29(1);” [Note: S29(1) relates to the Power to seize dogs]

“registration officer means a person authorised by the local government to effect the registration of dogs pursuant to this Act;”

Under the Dog Local Laws, a person that maintains a pound is also an ‘authorised person’. OFFICER’S RECOMMENDATION That Council: 1. Pursuant to the provisions of the Dog Act 1976 and Shire of Carnarvon Dog Local Laws, appoint the

following persons:

Authorised Persons

Paul Michael Wilson

Luke Thomas De Sousa

Theodorus Gerardus Brugman Registration Officers

Paul Michael Wilson

Luke Thomas De Sousa

Theodorus Gerardus Brugman

Rebekah May Skender

Charles Malcolm Brown

Jordan Day

Melanie Ann Hammarquist

Sa Mativa Toomalatai

Stacy Lee Martyn

All previous authorisations are hereby revoked.

2. Direct the Chief Executive Officer to advertise the above appointments in the Government Gazette. ……………………………………..(Author) …………………………………(Manager/CEO)

8.3.2 APPOINTMENT OF BUSH FIRE CONTROL OFFICERS

File No 4E0409 Location/Address Shire of Carnarvon Name of Applicant N/A Author Rob Paull, Director Development Services Financial Interest Nil Date of Report 29 April 2014 Attachments N/A

SUMMARY To appoint Bush Fire Control Officers (BFCO) for the Shire of Carnarvon. BACKGROUND At the ordinary meeting of 25 March 2014, Council appointed officers to the role of Chief Bush Fire Control Officer and Bush Fire Control Officer.

STATUTORY ENVIRONMENT The relevant statutory context for the appointment of Fire Control Officers is set out in S38 of the Bush Fires Act 1954. POLICY IMPLICATIONS None known FINANCIAL IMPLICATIONS None known STRATEGIC IMPLICATIONS

VOTING REQUIREMENTS Simple majority COMMENT The Bush Fires Act 1954 (the Act) provides the power for Council to appoint Bush Fire Control Officers (BFCO) to provide them with the necessary authority required for them to perform their duties under the Act. Messrs. Theodorus Gerardus Brugman and Luke Thomas De Sousa are appointed rangers with the Shire and have undertaken appropriate training to be appointed BFCO’s. Once appointed by Council, a notice of an appointment is to be published at least once in a newspaper circulating in its district. This report recommends that Council appoint the nominated persons to the position of BFCO to carry out duties as outlined in the Act. OFFICER RECOMMENDATION That Council: 1. Pursuant to S38 of the Bush Fires Act 1954:

a) Appoints the following person as Bush Fire Control Officer.

Ranger Mr Luke Thomas De Sousa Ranger Mr Theodorus Gerardus Brugman

2. Directs the Chief Executive Officer to publish this appointment in the local newspaper and advise

Department of Fire and Emergency Services (Geraldton) of the appointments.

…………………………..………. (Author) ……………………………….…… (CEO/Manager)

8.3.2 APPOINTMENT OF BUSH FIRE CONTROL OFFICERS

File No 4E0409 Location/Address Shire of Carnarvon Name of Applicant N/A Author Rob Paull, Director Development Services Financial Interest Nil Date of Report 29 April 2014 Attachments N/A

SUMMARY To appoint Bush Fire Control Officers (BFCO) for the Shire of Carnarvon. BACKGROUND At the ordinary meeting of 25 March 2014, Council appointed officers to the role of Chief Bush Fire Control Officer and Bush Fire Control Officer. STATUTORY ENVIRONMENT The relevant statutory context for the appointment of Fire Control Officers is set out in S38 of the Bush Fires Act 1954. POLICY IMPLICATIONS None known FINANCIAL IMPLICATIONS None known STRATEGIC IMPLICATIONS

VOTING REQUIREMENTS Simple majority COMMENT The Bush Fires Act 1954 (the Act) provides the power for Council to appoint Bush Fire Control Officers (BFCO) to provide them with the necessary authority required for them to perform their duties under the Act. Messrs. Theodorus Gerardus Brugman and Luke Thomas De Sousa are appointed rangers with the Shire and have undertaken appropriate training to be appointed BFCO’s. Once appointed by Council, a notice of an appointment is to be published at least once in a newspaper circulating in its district. This report recommends that Council appoint the nominated persons to the position of BFCO to carry out duties as outlined in the Act. OFFICER RECOMMENDATION That Council:

1. Pursuant to S38 of the Bush Fires Act 1954:

a) Appoints the following person as Bush Fire Control Officer.

Ranger Mr Luke Thomas De Sousa Ranger Mr Theodorus Gerardus Brugman

2. Directs the Chief Executive Officer to publish this appointment in the local newspaper and advise

Department of Fire and Emergency Services (Geraldton) of the appointments.

…………………………..………. (Author) ……………………………….…… (CEO/Manager)

8.3.3 CORAL BAY - DRAFT SETTLEMENT STRUCTURE PLAN: SCHEDULE OF MODIFICATIONS

File Reference 4A0180 Location/Address Coral Bay Settlement Name of Applicant Shire of Carnarvon Author Marius Shepherd, Manager: Planning Financial Interest Nil Proximity Interest Nil Date of Report 29 April 2014

SUMMARY This report presents all the modifications recommended by the Western Australian Planning Commission (WAPC) on the Draft Coral Bay Settlement Structure Plan (CBSSP) following an advertisement period from 21 August 2013 to 14 October 2013 (54 days). Those modifications were forwarded to the WAPC, who have since endorsed those modifications as well as adding some of their own (see Schedule 8.3.3i). The Schedule of Modifications recommends all the actions to be taken prior to final endorsement of the Coral Bay Settlement Structure Plan.

BACKGROUND The Draft CBSSP was advertised in the West Australian, the Northern Guardian, Public Notices in various public areas including both Carnarvon and Coral Bay and formal letters to identified Government Departments and interested and affected parties. The Draft CBSSP received a respectable response and 104 submissions were received from Government Departments, Community Groups, Not-for-profit Organisations and individuals. Shire Officers assessed the submissions and modifications were recommended by Shire officers which was then endorsed by Council at an ordinary Council meeting held on 17 December 2013. The WAPC considered the modifications endorsed by Council and on 25 March 2014 resolved as follows:

1. To approve the Coral Bay Settlement Structure Plan subject to

1.1 the Schedule of Modifications as indicated in Attachment 10 1.2 Cabinet agreeing to endorse the Coral Bay Settlement Structure Plan and subsequent

amendments to the Ningaloo Coast Regional Strategy Carnarvon to Exmouth (NCRS 2004)

2. The Shire of Carnarvon is advised that: 2.1 the Coral Bay Settlement Structure Plan’s endorsement is subject to:

2.1.1 WAPC approval of amendments to the Ningaloo Coast Regional Strategy Carnarvon to

Exmouth (NCRS 2004) 2.1.2 Cabinet’s endorsement of the Coral Bay Settlement Structure Plan and amendments to

the Ningaloo Coast Regional Strategy Carnarvon to Exmouth (NCRS 2004)

2.2 endorsement of the Coral Bay Settlement Structure Plan will require amendments to the Shire’s local planning scheme.

STATUTORY ENVIRONMENT The preparation of a new Coral Bay Settlement Structure Plan in this instance is deemed a prerequisite to future rezoning of land in Coral Bay under District Zoning Scheme No.11 or a new Local Planning Scheme No.13 pursuant to the provisions of the Town Planning Regulations 1967 (as amended). More particularly the draft Structure Plan is a non-statutory document that is strategic in nature to provide a guiding framework for the coordination of subsequent layers of more detailed planning and development including the subsequent preparation of detailed local structure plans and Development Applications. Once endorsed by the WAPC, the Structure Plan will also be tabled before the Western Australian Parliamentary Cabinet for endorsement. Although this is unusual for Structure Plans, the reason for Cabinet’s involvement is that the Structure Plan requires the amendment of the NCRS which is a Cabinet-endorsed strategic document, and therefore Cabinet’s endorsement of the CBSSP and subsequent amendment of the NCRS is necessary. POLICY IMPLICATIONS The CBSSP will be the primary policy document with regards to development in the Coral Bay Settlement.

FINANCIAL IMPLICATIONS The Project is funded through the 2011/12 Royalties for Regions Northern Planning Program. The cost to the Shire is ‘in-kind’ through the allocation of staff resources and Councillor’s time in attending working group and other consultation meetings. STRATEGIC IMPLICATIONS Drafting a Structure Plan will accord with the following Shire goals and desired outcomes as expressed in the Carnarvon Strategic Community Plan 2011:

Objective 1: A DEVELOPING REGIONAL ECONOMIC BASE AND INCREASED EMPLOYMENT SUPPORTED BY STRONG BUSINESS ENTERPRISES AND A GROWING POPULATION

Outcome 1.2 Increased tourism within the region.

1.2.2 Identify and further develop new tourism attractions and facilities.

Objective 2: A SUSTAINABLE NATURAL AND BUILT ENVIRONMENT THAT MEETS CURRENT AND FUTURE COMMUNITY NEEDS.

Outcome 2.1 Continued conservation and enhancement of the natural environs.

2.1.4 Develop a management plan for the control, development and rationalisation of coastal and inland shire tourism nodes in consultation with relevant stakeholders.

Outcome 2.5 Improved physical quality of the built environment.

2.5.6 Investigate and consider preparation of local planning policies and/or design guidelines to influence and manage key development areas and to integrate flood mitigation principles where appropriate.

Furthermore, the Structure Plan will establish a clear vision and direction for future planning, development, and infrastructure coordination for Coral Bay moving forward and establish coordinated land-use, development controls and improved infrastructure delivery. Also, it will provide a framework for the coordinated provision and arrangement of future land use, subdivision and development in new areas (greenfield sites) and in existing developed/redevelopment areas (brownfield sites) in Coral Bay. COMMENT Council officers have worked closely with WAPC staff in clarifying the modifications and understanding the extent of each modification requested. All the modifications are reasonable and necessary to improve accuracy, remove ambiguity, strengthen policy position and clarify the desired outcomes. All the modifications can be effected with relative ease and the result would be an improved, robust strategic document with a very strong position on the future of Coral Bay which is reflected in its vision for a prime tourist destination on the Ningaloo Coast for the foreseeable future. VOTING Simple majority OFFICER’S RECOMMENDATION That Council:

1. Receive and accept the Schedule of Modifications. 2. Authorise the Chief Executive Officer to execute the modifications as recommended and or

required by the Western Australian Planning Commission (WAPC) in the Schedule of Modifications;

3. Forward the three copies of the modified Coral Bay Settlement Structure Plan (CBSSP) including an electronic copy to the WAPC for endorsement;

4. Take note that endorsement of the Final CBSSP is subject to the Western Australian Parliamentary Cabinet agreeing to endorse the CBSSP and subsequent amendment to the Ningaloo Coast Regional Strategy 2004;

5. Take note that the final CBSSP will be implemented through a revised Local Planning Scheme

(Scheme No. 13) which is yet to be drafted and submitted to Council for endorsement at a future date.

………………………………………………………… (Author) ……………………..…………………………. Director/CEO)

Schedule 8.3.3 (i) Schedule of Modifications

SCHEDULE OF MODIFICATIONS

CORAL BAY SETTLEMENT STRUCTURE PLAN - FINAL APPROVAL

No Modifications (Shire of Carnarvon) Reason

1 Amend Section 7.9 (p. 61) to include the additional wording:

“100mm wide strips of land, to be zoned ‘Public Open Space’ and vested in the Shire, be excised from the Robinson Street road reserve on the northern side from the Banksia Drive intersection westward and on the southern side from the French Street intersection westward. This will effectively remove road frontage from Robinson Street in the specified area. The Shire may create right-of-way easements across these strip(s) for emergency vehicles.

These strips to also be drawn and labelled on Figure 1 (Structure Plan)

For clarity

2 Lot number labels to be added to Figures 1 and 9 For clarity

3 Correct the “Commercial” Area boundary as indicated on Figure 1 (Structure Plan) over Lot 46 to reflect the approved boundaries of the tavern/restaurant.

Correction

4 Amend Section 7.9 (p. 61) by inserting the wording: “Banksia Drive should be constructed to its full proposed alignment as a matter of extreme urgency to unlock the development potential of land adjacent to it for the benefit of Coral Bay as a whole.”

Emphasise urgency to improve section.

5 Correct the text directly under Table 3 (Appendix D) by changing the reference to Scenario 2 to ‘Scenario 1’ and the reference to Scenario 3 to ‘Scenario 2’.

For clarity

6 Remove the R10 coding over Lot 308 from Figure 1 (Structure Plan).

Further that Section 7.3.4 (p. 56) is amended by inserting the wording: “A variety of densities could be allowed on subdivided lots of various sizes as determined by future approved Overall Development Plans. However the overall bed numbers for Lot 308 will remain capped at 520 for Holiday Home use and 400 for Workers Accommodation use (the latter calculated inclusive of all workers’ accommodation numbers across Coral Bay).”

To provide flexibility in terms of density for future development and clarification regarding future bed number limitations.

7 Amend Section 7.3.4 (p. 57) by deleting the wording “Any surplus land after the subdivision of 130 lots including coastal dunes shall be set aside as reserved land vested in the Shire with a designated public purpose of ‘Conservation’”

Scheme provisions will limit the bed number cap, therefore limitation on number of lots irrelevant.

8 That all referrals to a Baiyungu ‘trail’ is corrected to Baiyungu ‘Track’, both in the text and on all relevant maps.

Correction

9 That Section 6.6 is re-worded to reflect the submission: “The Baiyungu Track was an initiative of the Baiyungu Aboriginal Corporation and involved extensive consultation with numerous

Correction

local and state agencies. The Baiyungu Track was launched by the Minister for Regional Development and Lands in April 2009 and will be a significant track along the Ningaloo coastline, with a series of interpretive elements and its track head located in Coral Bay.”

10 Amend Section 7.2 (p. 49) by inserting the wording: “After calculations based on acceptable densities and anticipated lot yields, the CBSSP proposes raising the existing bed cap by 800.”

For clarity

11 Correct the Grammar in the separately published “Draft Scheme Provisions for Holiday Homes” ; (‘are’ to be replaced with ‘is’), so that the Goal reads:

“To promote development of short stay accommodation that is consistent with the overall theme and scale of Coral Bay.”

Correction

12 Correct the typographical error in the Draft Holiday Homes Provisions definition of Chalet; (‘nor’ to be replaced with ‘not’) so that the wording reads: “Chalets: means a detached holiday accommodation unit including cooking facilities which may be fully self-contained or not, and which is generally of single storey or split level construction and that no person is to stay for more than three months in any 12 month period.”

Correction

13 Amend Figure 5 to include a label indicating Lot 308 has an approved Outline Development Plan (WAPC: 25 January 2010).

For clarity

14 Correct Section 2.5.5 (p. 25) and that the size of Lot 308 be shown as 33.275 hectares (and not 3.3275 hectares).

Correction

15 Amend Figure 11 to show a conceptual Eco-tourism resort For clarity

16 Amend Figure 1 (Structure Plan) to show the boundaries of the Holiday Precinct on Lot 46 similar to “Precinct 1” of the Bayview Masterplan.

For clarity

17 That Figure 11 (master Plan) is amended to show Sailfish Drive as a future paved road.

For clarity

18 Amend Figure 1 (Structure Plan) to show the density coding for the Holiday Homes precinct on part Lot 46 (area known as the 26 leasehold houses) as ‘R20’.

For clarity and to reflect future density expectation for the 26 leasehold houses.

19 Reword Section 7.2 (p. 49) insofar as the part between brackets have the wording ‘and part of Lot 46’ removed in order to read: “(designated for Lot 308 or new overflow caravan park)"

Clarification

20 Amend Section 7.9 (p. 61) by inserting the underlined phrase to read as follows: “Either way, this will also require the construction of Sailfish Drive generally in accordance with the Bayview Master Plan and Banksia Drive to be constructed generally in accordance with the Worley Parsons Access Study, 2009...”

For clarity

21 Check Cadastral information and amend Section 6.7 (p. 48) to correct “Lot 352” to “Lot 300” if necessary.

Correction for accuracy

22 Amend Section 7.3.4 (p. 56) by inserting the wording “strata management plans” so that it reads “Appropriate caveats lodged on certificates of title, strata management plans and local planning scheme provisions will provide adequate control of the conditions of

For clarity in relation to future strata development for short stay occupancy

short-stay occupancy.”

23 Amend Section 6.3 (p. 45) by inserting the wording: “Any increase of the population beyond 4000 would require expansion to the current infrastructure”.

For clarity

24 Amend the final dot point in Section 3.7 (p. 34) by inserting the underlined phrase to read as follows: “ Creates the requirement for development proposals that are likely to significantly affect World Heritage values, including relevant actions that occur outside the boundaries of the World Heritage Area, to be referred to the Australian Government under the Environment Protection and Biodiversity Conservation Act 1999.”

For clarity

25 Amend Table 10 (p. 65) by adding both the ‘Conservation Commission of WA’ and ‘Marine Parks and Reserves Authority’ to the list of specifically mentioned Responsible bodies under the section ‘Tenure, Land Management and Responsibility”.

Additional information for accuracy

26 That Section 2.4.2 Table 1, and any other references in the CBSSP to the ‘Department of Environment and Conservation’ or ‘DEC’ when referred to in present or future terms, be corrected to ‘Department of Parks and Wildlife’ or ‘DPaW’ as necessary.

For accuracy

27 That Section 2.5.1 (p. 17) and any other references in the CBSSP to SPP 2.6 as a draft is corrected by having the word “draft’ deleted so that it is understood to be a final document.

Further, that Section 2.5.1 is amended by inserting the wording “A revised State Planning Policy 2.6 was gazetted on 30 July 2013.”

For accuracy

28 Amend Figure 1 (Structure Plan) so that Primary Regional Road continues to Banksia Drive.

For accuracy, mapping improvement

29 Modify Section 6.6 (p. 47) by replacing “Mauds Landing Road” with “Coral Bay Road”.

Correction

30 That all instances where the CBSSP refers to Outline Development Plans but an Overall Development Plan is meant, be corrected as required.

For clarity

31 Amend Section 2.4.3 (p. 14) by deleting the wording “and subject to the Gnulli Native Title Claim” from the second sentence regarding Unallocated Crown Land (UCL).

And further, that “Unallocated Crown Land (UCL)” under Section 2.4.3 (p. 14) is marked with a footnote, and that the inserted footnote then reads as follows: “Compliance with the Commonwealth Native Title Act 1993 (NTA) will be required before UCL parcels or other non-exclusive tenure (where native title rights and interests may exist) can be developed. See section 4.1 for further discussion in that regard.”

For accuracy

32 Re - write Section 4.1 as proposed by the Department of the Premier and Cabinet, to read as presented in Annexure A attached to the Schedule of Modifications.

For accuracy

33 Designate Lot 307 to be "Government Services and Cultural Precinct" with any reference to other options removed from the

As a result of submissions received

CBSSP text and/or maps;

34 Designate Lot 61 to "Conservation Precinct" with any reference to other options removed from the Structure Plan text and/or maps;

As a result of Council's decision

35 Designate Lot 64 and adjacent portion of Lot 501 to be "Tourism": Overflow Camping/Caravan Park Precinct" with option for "Workers' Accommodation" with any reference to other options removed from the CBSSP text and/or maps.

As a result of Council's decision

Modifications (Department of Planning/WAPC)

36 Modify the following sections in Part 1 Under 1.4 delete first sentence and the paragraph then to read: The CBSSP shall provide the non-statutory strategic guidance to land use and development within the CBSSP area. It may also be used to make changes to State strategic policy and the Shire's Local Planning Scheme. Under 1.5 delete second sentence in first paragraph; and add the following to the last paragraph and last sentence after WAPC....once it is reflected in statutory planning instruments. Under 1.7 the first line before the comma to read: After implementation of the CBSSP,

For accuracy

37 Inclusion of additional paragraph, at the conclusion of Part 1.8 State Planning Policy section of the Coral Bay Settlement Structure Plan, stating that: “It is recognised that State Planning Policy 6.3 Ningaloo Coast (SPP6.3) refers to the title ‘Coral Bay Settlement Plan’ as per the Ningaloo Coast Regional Coast Regional Strategy Carnarvon to Exmouth. The Cabinet and WAPC endorsed Coral Bay Settlement Structure Plan(2014) replaces the ‘Coral Bay Settlement Plan’ and any reference to the ‘Coral Bay Settlement Plan’ will now mean reference to the Coral Bay Settlement Structure Plan(2014)”

Inclusion of the paragraph provides clarification that the Coral Bay Settlement Structure Plan (2014) replaces the previous Coral Bay Settlement Plan (2004) both within the Ningaloo Coast Regional Strategy 2004 document and the associated State Planning Policy, and needs to be applied to decision making accordingly.

38 Modify the following sections in Part 2 Under 2.5.1 update the section that refers to 'SPP 2.6- State Coastal Planning Policy (draft 2012)'

For accuracy given that SPP 2.6 has been gazetted

39 Includes the information provided by Geological Survey of WA on behalf of DMP to section 3.2

"The Coral Bay Settlement Structure Plan area is located within the Gascoyne Platform of the Southern Carnarvon Basin. The Gascoyne Platform is a structurally high area containing up to 5000m of faulted and folded Ordovician to Devonian (488-359 million years

Improve the report through information provided by referral agency.

old) rocks, comprising dolomite, sandstone, and shale. These sedimentary rocks are uncomfortable overlain by shale, sandstone, radiolarite, and silstone of the 'Winning Group' (120-90 million years old). Overlying the Winning Group are younger (less than 90 million years old) limestones and calcarenites up to a maximum thickness of 300m. Although the younger rocks are cavernous in places, water supplies of significant quality and quantity are not utilised in the area."

40 In entire document replace ODP's with ODPs without apostrophe Correction

41 In part 7 improve the wording for the land use proposal sections to ensure that the objective and outcome/policy position of each land use is clear. In some cases the objectives are hidden in the text but may read better if stated at the topic sentence of each section. The following sections should receive attention - 7.3.1, 7.3.2, 7.3.3, 7.3.4, 7.4, 7.5, 7.6, 7.7, 7.9, 7.10. This section should be clearer and modified to reflect the following for each section:

Objective;

Considerations;

Policy Position; and

Actions (if relevant)

Text improvement to clarify the objectives and outcomes/policy position of proposed land uses and to improve the quality of the Structure Plan through editing. The purpose of these recommended edits is not to introduce new information but to make the policy position clear. This is important as the document will be considered for Cabinet endorsement.

42 In section 7.2 third paragraph, first sentence make clear that the CBSSP raises the existing cap to 800 and not "propose" to raise.

To make clear the policy position regarding population.

43 In part 7.3, make clear that 'permanent residential' development shall not be allowed in Coral Bay and this includes the 'Tourist' areas. Permanent residential development in this isolated location is not considered appropriate as this would trigger the requirements for essential services, emergency and social infrastructure associated with typical towns.

To deal with the submission which requested permanent residential development in the tourist areas as 'mixed development'. Permanent residential development will not be considered in Coral Bay as described in the WAPC's Planning Bulletin 83 Planning for Tourism.

44 In part 7.9, make clear Council's rationale behind its planning for Robinson Street in relation to one-way direction and pedestrians.

Clarification to set objective, considerations and policy position clear.

45 In part 7 strengthen the objective of the 'Holiday Home' precinct to make clear that it is to provide for the development of short stay holiday home accommodation in keeping with the character and natural features of Coral Bay.

Text improvement to clarify the intention of the the 'Holiday Home' precinct. Policy position must be clear.

46 In part 7.11 update the table to reflect the final outcome of the approved Structure Plan

To reflect the final outcome of the approved Structure Plan. For example 'Workers Accommodation' precinct section is not reflecting the final outcome.

47 In 7.1, in the description of the ‘vision’ first bullet point , delete the word ‘sound’

In parts 7.1 and 7.11, also indicate how the vision is different between policy documents.

Correction Not clear if the vision has changed in the Structure Plan.

48 In part 7.3.5 explain why residential subdivision is not supported by using the following words: The 25 year vision for Coral Bay is that the settlement should remain the premier Ningaloo Coast tourist node based on the rationale provided by the NCRS, overriding need to conserve Ningaloo coastal environs; and community sentiment to protect the natural appeal and holiday fabric of Coral Bay. Coral Bay is a tourist settlement and not a typical town requiring essential services, emergency and social infrastructure that would be subject to normal market pressures for expansion and development. The Structure Plan proposes a population cap on Workers' Accommodation and overnight visitors by carefully managed its growth and development to protect the sensitive environment.

The policy position should be clearly explained why growth in Coral Bay should be carefully managed.

49 Insert the following words in section 7.3.4 where best suited:

"At Local Planning Scheme Amendment or Local Planning Scheme Review stage, the landowner of Lot 308 has the responsibility to indicate to the Local Government how the land is to be designated for 'Holiday Homes' and 'Workers' Accommodation'. If this is not achieved, then Lot 308 shall remain for 'Workers' Accommodation' only as it is provided for in DZS 11"

To designate specific areas for 'Holiday Homes' and 'Workers' Accommodation' on local planning scheme maps.

50 Insert the following words after the word 'occupancy' in Council's recommendation in relation to Section 7.3.4:

"Subdivision in fee simple (freehold) shall only be allowed to create lots for strata and lease developments and no subdivision will be approved for lots less than 4000m2. This minimum lot size may only be varied where the Council and the WAPC are satisfied that subdivision is for strata or lease development and not for permanent residential use and these restrictions, including limitations on bed numbers as determined in the Structure Plan, should be reflected in any future scheme provisions and structure plans as indicated in the draft scheme provisions attached to the endorsed Structure Plan".

To clarify uncertainty about the nature of subdivision (strata or freehold title) in the 'Holiday Home' precinct.

51 In section 7.6.1 remove the following words from the first sentence: "In accordance with the Coral Bay Structure Plan"; and

In the last paragraph refer to the Department of Lands.

Corrections

52 In section 7.11 substitute the word 'inconsistencies' with 'proposed changes'. Also ensure that the CBSSP provisions as listed are clearly reflected in section 7 where land use proposals are discussed.

For accuracy

53 In section 8.1.1, replace the first paragraph with the following words: When the CBSSP is supported by Cabinet and the WAPC as a strategic document, then it will form the basis for further decision-making by the State and the Local Government.

Correction

54 In section 8.1.1, ensure that reference is made to the report as a District Structure Plan and not Local Structure Plan; and

Insert the following at the end of the flow diagram as an additional label:

“If recommended by the WAPC - Cabinet consideration of the District Structure Plan and amendments to State strategic policy”

Correction. The flow diagram indicates LSP Correction for completion.

55 In section 8.1.2, the second sentence to read:

approval...."It is recommended that DZS 11 be amended to reflect the proposed changes in the CBSSP or when the Scheme is reviewed".

To provide clarity

56 In section 8.2 under the 2th Action, add the following to the sentence after the word ‘strategy’ “if considered necessary”.

57 In section 8.2 under the 4th Action, delete the 2nd row; and under the 6th action second sentence change the word 'The' with 'This'.

Correction

58 Insert the following section to the Structure Plan:

“8.3 State Level Consideration

When endorsed, the CBSSP represents State level strategic planning, for the development of Coral Bay as premier tourist destination. Modifications to this plan may be approved by the Western Australian Planning Commission which aligns with the vision and intent of the CBSSP. Any proposals in conflict with this intent such as changes of Coral Bay into a typical town with permanent residential land release, (also referred to as ‘normalisation’) shall require Cabinet consideration”.

To provide for modifications which align with the vision and intent of the Structure Plan.

59 Insert the improved draft scheme provisions for the 'Holiday Home' To provide guidance for future

precinct as an additional Appendix to the Structure Plan (see Attachment 11)

statutory instruments to manage the use of the land. This also explains the expectation for such a future precinct

60 Remove Aurecon’s logo and any reference on the following pages:

title page and on all pages and plans where it appears as footer/header.

Aurecon’s name already appears on second page ‘Document Control’ and on the 3rd page and this may remain. Department of Regional Development’s logo needs updating on title page Increase font of “Coral Bay Settlement Structure Plan” to read as follows: Coral Bay Settlement Structure Plan 2014 (An update of Coral Bay Settlement Plan 2004)

To remove unnecessary information as this is the Shire’s document. The focus should be the Structure Plan and the Shire of Carnarvon and not consultant’s logo and promotion statements. Also the title needs to show that the new plan is an update of the Coral Bay Settlement Plan 2004. The document will be considered by Cabinet therefore will need to be prepared for that purpose and context.

8.3.4 DEVELOPMENT APPLICATION – PROPOSED SERVICE STATION (AND ASSOCIATED PYLON SIGN), NORTH WEST COASTAL HIGHWAY, BROWN RANGE

File Reference A1497 Application References P21/14 Author Marius Shepherd, Manager: Planning Financial Interest Nil Applicant Noll Pty Ltd, for and on behalf of Caltex Australia Subject Land Lots 8 (HN 1014 on Plan 42617) North West Coastal Highway (corner

of Robinson Street), Brown Range Date of Report 29 April 2014 Summary This report addresses a new application that has been lodged since a virtually identical one was approved by Council at its ordinary Council meeting of 17 December 2013 (P89/13). Technically, the approval of 17 December 2013 was unlawfully issued because the application was not advertised prior to approval, but only thereafter. This was an administrative error as the report of 17 December 2013 did address the need for advertising prior to approval (approval subject to advertisement) however the recommendations were not worded correctly and approval ended up being immediate. After obtaining legal advice, it was found prudent that a new application should be lodged and submitted to Council after the advertisement period, to ensure the approval is regularised. The proposal is for the establishment of a new diesel refueling facility on Lot 8 Brown Range, the

site of the former Shell premises, which has lain vacant for several years since the 2010 floods. The proposed development is an unmanned diesel refueling facility primarily serving trucks and road trains. It is considered an appropriate use of the site. It is recommended the application (and a simultaneous application for an associated pylon sign) be approved. Background The current Caltex Service Station is located across Robinson Street on Lot 1 (see Figure 1: Locality Plan below) Under the current operations trucks refuel, park and idle on the existing northern site. This practice has led to concerns from the adjoining Big 4 Caravan Park. Various complaints have been received about the noise caused by refueling trucks (especially at night and early morning hours) and the Shire previously opposed the installations of fuel bowsers at the rear of the property based on noise concerns as well. The site of the former Shell Service Station (the subject site), which has lain vacant since the 2010 floods severely damaged it, has been identified as suitable to locate and operate unmanned truck refueling facilities. Three diesel bowsers will be installed on site with a control room that will enable the facility to be used by drivers using magnetic cards. This kind of unmanned facility coupled with recent upgrades to the flood protection system means the flood damage risk is minimal for the proposed development and the site is deemed suitable. A simultaneous application to erect a pylon sign (advertising fuel prices etc.) within the northern corner of the property is included. The proposed pylon sign can be considered as part of the fuel filling proposal under consideration here. In summary the pylon sign is a standard Caltex sign that stands 8.0 metres high and 2.1 metres wide. As illustrated in the plans/drawings of the pylon sign provided at Schedule 8.3.4 (iii) the sign promotes Caltex with indication of the 24 hour card system and daily diesel prices.

Figure 1 – Locality Plan (SoC IntraMaps)

Proposal An application for Development Approval (P21/14) has been made to redevelop the subject land for a Caltex ‘Diesel Fuel Filling Station’ (Schedule 8.3.4(i)) which will be unmanned and operated by a 24 hour card system. Plans and drawings illustrating the proposed development are provided at Schedule 8.3.4(ii). Figure 2 below shows an extract from the Site Plan: All the existing structures on the property will be demolished to make way for the new proposed concrete driveways and bowser canopies. Development on the site will include the three fuel bowsers with canopy (including a possible fourth bowser in future), a control room with canopy, floodlights, below-ground fuel tanks, kerbing and a Caltex pylon sign. The existing crossovers will be used however, so no new access points are created. Traffic flow modeling on and around the site was done using triple trailer road trains of 53.4m length (Schedule 8.3.4(ii)).

Proposed new

diesel refueling site

Existing Caltex site

Figure 2: Site Development Plan

Statutory Environment The subject land is zoned ‘Commercial’ under the Shire of Carnarvon Town Planning Scheme (TPS) 10. Under Table 1 of the Scheme, a ‘Fuel Filling Station’ is listed as an ‘AA’ Use and is therefore permissible at Council’s discretion. However, a common misinterpretation of the Scheme Definitions (Appendix No IV – Interpretations) is to assume that a development of the proposed type can be classified as a ‘Fuel Filling Station’. As a result, the application has erroneously been made for a ‘Fuel Filling Station’. However, the definition of a ‘Fuel Filling Station’ according to the Scheme is as follows:

“means land, buildings and equipment used for the storage and dispensing of liquid and gaseous fuels for the operation of the predominant use of the land.”(own emphasis)

If read properly, this definition clearly limits a ‘Fuel Filling Station’ to providing fuel for the main use of the property (and not as the main use of the property), which presumably would be a something akin to a transport depot, industry or even horticulture use where vehicles and plant of the predominant concern can be refueled on site. It is also noticeable that the definition deliberately omits the word “sale” and only refers to “storage” and “dispensing”. Possibly for this very reason, ‘Fuel Filling Station’ has been removed from the Western Australian

Pylon

Sign

Diesel

Bowsers

Control

Room

Model Scheme Text and does not appear as a use. It is therefore clear that a ‘Fuel Filling Station’ is not the correct use for a development of this type (retail sale of fuel) and it is therefore proposed that the use ‘Service Station’ be applied instead. A ‘Service Station’ is defined in the Scheme as:

“means land and buildings used for the supply of petroleum products and automotive accessories and includes greasing, tyre repairs and minor mechanical repairs”

Even though this TPS 10 definition does not clearly use the word “sale” it is better defined in the Model Scheme Text as:

“means premises used for the retail sale of petroleum products, motor vehicle accessories and goods of an incidental/convenience retail nature...”

It is clear that the intention is to use a ‘Service Station’ as the prescribed use for the retail sale of fuel such as diesel to the public. To this extent, a ‘Service Station’ is listed as a ‘SA’ use under a ‘Commercial’ zoning, and it therefor means that “the Council may, at its discretion, permit the use after notice of application has been given in accordance with Clause 4.3”. Clause 4.3.3 outlines how notice must be given:

“Where the Council is required or decides to give notice of an application for Planning Approval the Council shall cause one or more of the following to be carried out:

(a) Notice of the proposed development to be served on the owners and occupiers of land within an area determined by the Council as likely to be affected by the granting of Planning Approval stating that submissions may be made to the Council within twenty-one days of the service of such notice;

(b) Notice of the proposed development to be published in a newspaper circulating in the Scheme Area stating that submissions may be made to the Council within twenty one days from the publication thereof;

(c) A sign of signs displaying notice of the proposed development to be erected in

a conspicuous position on the land for a period of twenty one days from the date of publication of the notice referred to in paragraph (b) of this clause.”

Notice of the application have been given by erecting a sign on site and by giving written notices to the neighbours providing a submission period of twenty one (21) days that closed on Thursday 18th April 2014. Three (3) submissions were received that is discussed later. Policy Implications The proposed development has been assessed against the relevant provisions of TPS 10 Policy Statement No. 2, notwithstanding that it may not necessarily apply to development proposed in the scheme’s ‘Commercial’ zones (according to the Policy Area description in the Statement). The proposed development is deemed to comply with Policy Statements 2 Point 4 (b) and (c) and can be made to comply with statements (a) and (d) through the imposition of appropriate approval conditions (should approval be granted).

The site already comfortably achieves the desired average lot size of 2,000m² at 5,884m2. The proposed development also complies with the prescribed 15 metre building setback from Robinson Street. The proposed canopy is shown set back approximately 11 metres from North West Coastal Highway (NWCH) and approximately 36 metres from Robinson Street. Regarding the requested pylon sign, Shire policy Statement No. 18 applies. According to this policy, a ‘pylon sign’ is defined as:

“a sign supported by one or more piers and not attached to a building and includes a detached sign supported on one or more piers to which sign infills may be added”

Pylon signs must comply with the following criteria (Section 9.5)

“Pylon (Panel) Signs” must:

9.5.1 Afford a minimum headway of 2.10 metres from ground level;

9.5.2 Not be more than 7.50 metres in overall height above ground level;

9.5.3 Not exceed 3.0 metres in width or length;

9.5.4 Not exceed the maximum area of 9.0m2;

9.5.5 Be supported on one or more piers or columns of brick, stone, concrete or

steel and designed by a structural engineer for Region ‘D’ cyclonic conditions;

9.5.6 Not be within 2.0 metres of the side boundaries of the lot on which it is

erected, unless otherwise approved by the local government;

9.5.7 Be more than 10.0 metres from any part of another pylon sign.

The proposed pylon sign complies with all of the above criteria, with the exception of 9.5.2 and 9.5.4. The pylon sign will be 8 metres in height which is marginally above the 7.5 metre limit, and it will cover approximately 12m² in area according to the plan (scaled). Section 10 of the policy does however allow that, where a sign the subject of an application for approval under the policy would not comply with a requirement of standard, Council may by simple majority resolution and notwithstanding that non-compliance, approve the application and issue the approval with or without conditions. Financial Implications The applicant paid an Application Fee of $1,280 for the application the first time. Through no fault of their own an administrative error has forced them to re-apply, and they have requested the fees to be waived (see Schedule 8.3.4(v)), as it is an identical application to the one lodged before. This did not include a fee for advertisement however (as it was originally anticipated to be an ‘AA’ use) and therefore an additional fee of $825 (inclusive of GST) is payable. Strategic Implications The proposal has the potential to fulfil or achieve the following Shire goal and desired outcome as

expressed in the Carnarvon Strategic Community Plan 2011, namely:

GOAL 1: A DEVELOPING REGIONAL ECONOMIC BASE AND INCREASED EMPLOYMENT SUPPORTED BY STRONG BUSINESS ENTERPRISES AND A GROWING POPULATION

Outcome 1.4 Increased support for new and existing business

Submissions Three submissions were received during the advertising period (see Schedule 8.3.4 iv). These submissions were received from Ms Pat Tilbee (owner neighbouring Lot 31), WA Main Roads and Mr Les Rule (owner of neighbouring Capricorn Caravan Park on Lot 21)

Submission Submitter Name & Interest Summary of Submission

1 Ms Pat Tilbee; neighbour (Lot 31)

No objection in general – applaud consideration to develop derelict site. However is concerned about

Light pollution from flood lights, proposes condition (2e from original approval) that flood lights should be shrouded to not adversely affect neighbours

Current retaining wall potentially inadequate to prevent soil erosion, proposes condition that proper retaining wall be constructed.

Noise pollution, proposes that developer consider counter-measures.

2 WA Main Roads; Roads authority

Has no objection in principle to:

closure of the northern access on western boundary,

re-opening of the two cross-overs on the northern boundary, and

re-opening of the southern access on the western boundary.

Does have some concerns in relation to the southern access on the western boundary; South bound, drawings showed the turning template over the kerb line. There is no turning template for southbound movement from the parking lanes and therefore cannot assess impacts on NWCH traffic. North Bound, there is concern that with the limited visibility of the site from the south, if bowsers are being utilised by south bound vehicles, that there

will insufficient space for a north bound combination committed to entering the site and that there may be some blocking of NWCH. There may be traffic issues with the combination being required to reverse out. The ability to negotiate around the site, if two combinations are already parked will be dependent on the space between vehicles. The plans show limited free width for manoeuvring. The drawings also suggest there may be potential for vehicles to be across the centreline of NWCH for a considerable distance, with limited visibility of movement inside the site and hence potential conflicts on / at the crossover with subsequent disruption to NWCH traffic. The existing access points are in state of dis-repair and it will be the responsibility of the developer to reinstate the cross-overs be that a bituminous seal or concrete and associated kerbing. Main Roads has no responsibility for the construction or maintenance of the cross-overs. In the event that the turning paths exceed those indicated in the drawings the cost of additional works, if approved, to increase pavement area or repairs to the kerbing will be met by the site developer / operator.

Submission 1 – Ms Pat Tilbee: Neighbour Lot 31 Notice is taken of Ms Tilbee’s general support for the development, considering the site has lain derelict for over three years. Her concerns about light pollution is generally warranted, and her request that Condition 2e of the initial approval should be amended to extend beyond air traffic to neighbouring properties as well have merit; however she missed Condition 4 which stated:

“The operator of the service station shall ensure internal lighting within the development does not unduly shed light into the existing developments that adjoin the south and eastern boundaries of the lot.”

This condition will be set again and it is believed to satisfy Ms Tilbee’s concerns in this regard. Ms Tilbee’s concern that the existing retaining wall on the boundary between Lot 8 and Lot 31 may be ineffective to prevent soil erosion may also have merit. However, her assumption that the proposed use will cause or increase soil erosion is considered to be unwarranted. There is no

evidence to suggest that the proposed development, of which the nearest structure is about 20m away from the retaining wall will cause or increase soil erosion. Considering that the property will be paved next to the retaining wall, the required drainage plan (to be submitted prior to issue of a Building permit) will ensure that no water run-off occurs in the vicinity of the retaining wall that may prejudice its structural integrity. Any concern over the structural integrity of the existing retaining wall is a matter best dealt with outside the ambit of this development application through the Building Code of Australia and the Building Act 2011 as well as the Dividing Fences Act 1961, but an Advice Note to this effect is considered reasonable. Perhaps the most anticipated concern is that of potential noise pollution. Concerns over noise in the area of this intersection is well-known, and the issues caused by large trucks and road trains adjacent to the caravan park at the existing Caltex Service Station across the road is equally well-known. Acceptable noise levels and noise control is governed by various pieces of legislation and regulations, most importantly the Environmental Protection Act 1986. The observation and control of unreasonable noise levels from premises and vehicles are addressed in this Act and therefore the responsibility of the Environment Protection Authority (EPA) to enforce. The first consequence of this is to remember that the EPA was requested to comment on the original rezoning of the property to a ‘Commercial’ zone (the EPA is required to comment on all Scheme Amendments/Rezonings) and the EPA therefore found no unreasonable environmental noise impacts related to the ‘Commercial’ zoning. The second consequence is that any changes in environmental impact, including environmental noise, shall be monitored and enforced by the EPA. This is very difficult to anticipate at this stage due to the fact that the existing intersection already carries a high volume of traffic from heavy vehicles and experiences a relatively high vehicular noise level already. With the site currently undeveloped, it is very difficult to forecast the extent the proposed development may increase noise levels if at all. For this very reason acoustical experts were required to prepare an acoustics report as this is a highly specialised scientific field. Lloyd George Acoustics consultants for the Applicant compiled an acoustic report (see Schedule 8.3.4(iv)) that found compliance can be achieved. The report recommends the inclusion of acoustically absorbent ceiling panels (Perforated Paneline with 50mm thick insulation) to the underside of the canopies to achieve an acceptable noise level of a maximum of 57 dB, but also recognises the potential for noise issues to remain with regard to the residential neighbour to the south and recommends further steps to be taken should this escalate. Such steps may include:

Installing thick, laminated glazing in awning style frames;

Installing R3 insulation over ceiling;

Installing refrigerated air-conditioning to allow windows to be kept closed. Submission 2 – Main Roads WA: Roads Authority Main Roads’ concerns all relate to traffic management issues surrounding the southern access to the site off NWCH. All of these concerns have merit and are best addressed through detail design

of the turning templates, kerbs, sight lines, manoeuvring space, crossover and so forth. As all of these issues require Main Roads approval in any event, a suitable condition is recommended:

Prior to the issue of a Building permit the applicant shall:

Obtain the endorsement of Main Roads WA with regards to the site plans. Comment In terms of the proposed use, a ‘Service Station’ is considered an appropriate and compatible use in a ‘Commercial’ zone. In fact, the ‘Commercial’ zone is the most versatile of zones in the Carnarvon Town Planning Scheme (TPS 10) as it permits the most uses in general but also the most varied uses across a spectrum of categories. For example, a single house (residential category) is considered a permissible use at Council’s discretion, as is a liquor store, a night club (licensed premises category) a fish shop, a road house, machinery sales, medical clinic, dry cleaning, funeral parlour (commercial category), a hospital, public amusements, radio/TV installation (community category) and even veterinary clinic (rural category). From this list which is by no means extensive, it is clear that a wide variety of uses are considered permissible on a commercial zoning. The zoning of the site provides the potential for an extremely wide range of land uses to be pursued, with a reasonable level of expectation that such a use would be entertained (within acceptable development standards of course). In this case, a Service Station is one of those uses that can be reasonably expected under the zoning, and was in fact the use of the site in the past prior to the 2010 flood damaging the site to such an extent the proponent abandoned the use. With a Service Station across the road as well (the same fuel company – Caltex) also on a “Commercial’ zoned lot, there is a strong argument that the proposed use is in line with and acceptable under the zoning. In terms of the proposed location, the development could also be considered appropriate and acceptable, given its frontage to a major distributor road and its associated high traffic movement, its intersection corner location, and that similar uses exist (or have existed) on the site previously and across the road. It is reasonable to expect higher intensity uses at busy intersections, and vehicle related uses such as Service Stations are often found at intersections due to the intercepting potential of such sites. Service Stations can be considered to be an intercepting use – meaning it is more often used by patrons passing by (intercepted en route somewhere else) as opposed to drawing customers to it such as retail store or community use. In exercising discretion as to whether the proposed development should be approved, Council needs to be mindful about the effect the proposal might have on the natural traffic flow in this area. Main Roads WA approval will be necessary for any modification or alteration to the existing Robinson Street or NWCH crossovers and associated works within the Robinson Street reserve, as well as for the fuel tanker path. The applicant is aware of this and requested input from Main Roads WA. The comments from Main Roads WA is echoed in the submissions included in this report. It is imperative that traffic safety at this location receive due attention because of the nature of the intersection (high volume roads) and the nature of the proposed use (refuelling of trucks and road trains). All right-turns, both ingress and egress, are known conflict manoeuvres that often cause delays, unsafe situations and even crashes if handled incorrectly.

Furthermore, Council must be mindful that the original concerns over noise at the existing site across the road are not simply transferred to the proposed site, seeing as it is also adjacent to a Caravan Park (Capricorn Holiday Park). To this extent the applicant submitted an Acoustics Report (Schedule 8.3.4(iv)) prepared by Lloyd George Acoustics. It must further be kept in mind that environmental noise impact should be monitored by the EPA. According to this report, the new site is an improvement mainly due to the neighbouring Caravan Park being elevated some 4.6 metres above the ground level of the proposed facility, and the increased separation distance between the bowsers and the caravan sites. However, it still recommends the inclusion of acoustically absorbent ceiling panels (Perforated Paneline with 50mm thick insulation) to the underside of the canopies to achieve an acceptable noise level of 57 dB. Using Policy Statement 2 as a general guide and given the locality and characteristics of the site, it is recommended that should Council decide to approve the application, it should be particularly conditional upon:

• Both street verges being suitably landscaped and maintained thereafter by the landowner; and

• Fuel tanker ingress be from NWCH only, with egress into Robinson Street only; and • A drainage plan is submitted for approval by the CEO, demonstrating that the site is

capable of being suitably drained for at least a minor flow event; and

Appropriate acoustically absorbent paneling be fixed to the underside of the canopies. Voting Requirements Simple Majority. OFFICER RECOMMENDATION 1. On the basis of the Shire’s administrative error in relation to the Application for Planning

Approval from Caltex Australia referred to Council on 17 December 2013, that Council resolve to waives Planning Application fees for the ‘revised’ Application for Planning Approval for a service station on Lot 8 on Diagram 42617 (HN 1014) North West Coastal Highway, Brown Range.

2. That Council pursuant to clause 2.4.2 of Town Planning Scheme No.10 grant planning

approval for a service station on Lot 8 on Diagram 42617 (HN 1014) North West Coastal Highway, Brown Range, subject to the following conditions: 1. Prior to the commencement of any development the applicant shall:

(1) The development is to be generally carried out in accordance with the plans and

reports provided with the Application and modified to the requirements of the responsible authority as follows:

a. Amend the submitted plans to remove ‘parking’ and replace with ‘queuing lane’

b. Means to ensure that vehicles do not park for overnight stay purposes in

the area shown on the submitted plans as ‘parking’. C. Submit details on the acoustically absorbent ceiling panels to be used on

the underside of the canopies to achieve acceptable noise levels of 57dB; d. Address the matters raised in the Lloyd George Acoustic Report (dated 11

April 2014) as submitted with the application that include:

means to ensure refrigeration trucks will park on the southern side of the site; and

ensure the acoustic arrangements for the house recommended in the Report are undertaken.

Plans are to be reconfigured as necessary to the satisfaction of the responsible authority taking into the above requirements and when endorsed by the responsible authority shall become the amended plans.

(2) This Planning Approval lapses if the development is not substantially commenced by 29 April 2016.

(3) Prior to the commencement of development, the following matters shall be submitted to the requirements and approval of the Chief Executive Officer (CEO) and when endorsed by the responsible authority shall become the amended plans:

a. A geotechnical report covering the development area being prepared by the applicant at the applicant’s cost and to the satisfaction of the responsible authority. The report to be lodged, together with certification from a structural engineer that the design is suitable for the site conditions as outlined in the geotechnical report.

b. A Stormwater Management Plan prepared by a certified practicing Hydraulic Engineer to be prepared in conjunction with the Local Authority which shall include an analysis of the existing hydrology of the site, having regard to and addressing the method of disposal and management of stormwater.

c. All approved drainage and stormwater infrastructure shall be installed during construction and prior to the completion of the development, and thereafter maintained and operated in accordance with the approved Stormwater Management Plan at the applicant/owner's cost.

d. A dust management plan addressing the clearing and any bulk earth works;

e. Written confirmation of the colour palate to be used for the external presentation of the buildings, including roof and wall cladding with associated trim and flashings;

f. Written confirmation on the perimeter fencing style and colour/s;

g. A Staging and Construction Management Plan that addresses: i. staging of the development;

ii. noise; iii. accommodation of builders/site workers; iv. hours of construction; v. traffic management;

vi. parking management to allow operation of the existing commercial development;

vii. access management; viii. management of loading and unloading of vehicles;

ix. heavy vehicle access; x. dust;

xi. protection of trees (to be retained); and xii. any other relevant matters.

The requirements of this plan are to be observed at all times during the construction process.

h. The submission of a landscape plan. The Plan should indicate: i. the location and type of fencing to be installed; and

ii. the location and type of reticulation to be installed; and the location and type of paving to be installed (including ‘alleyways’ within the dwelling development).

The Plan should also include:

i. a plant schedule nominating each species; ii. the spacings of each species;

iii. the numbers of plants required; and iv. the size of each plant to be used at the time of planting, together

with the anticipated height of each plant at maturity.

(4) Prior to occupation of the development the following shall be undertaken to the requirements of the CEO where once approved, the arrangements will be endorsed to this Planning Approval.

a. The landscaping and reticulation as identified this Approval is to be established in accordance with the approved plan(s) prior to occupation of the development and thereafter maintained to the satisfaction of the responsible authority.

b. A lighting plan detailing all security and safety lighting designed to ensure that there will be no unreasonable intrusion of light spill into the developments that adjoin the south and eastern boundaries of the lot and that it will not adversely impact on air traffic accessing the Carnarvon

airport. The lighting shall be installed in full in accordance with the development hereby approved, and thereafter maintained.

c. Crossovers, internal driveways, vehicle manoeuvring areas, and onsite truck parking bays designed, sealed, drained, line-marked, and appropriately sign-posted.

Advice Notes

(i) With reference to Condition (3b), details on the site specific design of control and disposal of stormwater from the site is to be based on advice from the Shire. The roof downpipes must not openly discharge onto the ground including paved areas. All downpipes must discharge into a suitably designed storm-water drainage system to the specifications of the Shire.

(ii) All further external signage and entry statements are the subject to a further

application to the Local Government for approval. (iii) A grant of planning consent is NOT a Building Permit. A Building Permit must also

be obtained for this development.

(iv) This approval does not confer approval under other relevant legislation, including but not limited to, the Local Government (Miscellaneous Provisions) Act 1960 as amended, The Building Act 2011 and the Health Act 1911. It is the responsibility of the landowner to determine any necessary approvals required and obtain such approvals prior to the commencement of use. However, to assist in understanding the necessary requirements and approvals, further information can be obtained by contacting the Shire Building Surveyor and Environmental Health Officer on Ph: 9941 0000 in regard to the above mentioned legislation.

(v) All noise generated by the carrying on of the approved use shall not exceed

relevant noise limits prescribed in the Environmental Protection (Noise) Regulations 1997;

(vi) Rights of appeal are also available to you under the Planning and Development

Act 1928 (as amended) against the decision of Council, including any conditions associated with this decision. Any such appeal must be lodged within 28 days of the date of this decision to the State Administrative Tribunal (telephone 9219 3111 or 1300 306 017).

(vii) The Shire of Carnarvon contains many places of Aboriginal Heritage significance.

Applicants are advised to consider Aboriginal heritage issues and their obligations under the Aboriginal Heritage Act 1972 at an early stage of planning.

(viii) This approval does not remove any responsibility the Applicant may have in

obtaining a vegetation clearing permit from the Department of Environment Regulation and the Department of Parks and Wildlife in accordance with the Environment Protection Act 1986.

(ix) This approval does not remove any responsibility the Applicant may have in notifying the Federal Department of Environment of the proposal for consideration of impacts in accordance with the Environmental Protection and Biodiversity Conservation Act 1999.

……………………………….…. (Author) …………..……………………… (CEO/Manager)

SCHEDULE 8.3.4 (i)

APPLICATION

SCHEDULE 8.3.4 (ii) PLANS

SCHEDULE 8.3.4 (iii) PROPOSED PYLON SIGN

SCHEDULE 8.3.4 (iv) ACOUSTIC REPORT

SCHEDULE 8.3.4 (v) REQUEST TO WAIVE FEES

SCHEDULE 8.3.4 (vi) SUBMISSIONS

SUBMISSION 1

SUBMISSION 2

SCHEDULE 8.3.4 (vii) SCHEDULE OF SUBMISSIONS

No By Whom Summary of Submission Remarks Recommendation

1 Ms Pat Tilbee; neighbour (Lot 31)

No objection in general – applaud consideration to develop derelict site.

However is concerned about

Light pollution from flood lights, proposes condition (2e from original approval) that flood lights should be shrouded to not adversely affect neighbours

Current retaining wall potentially inadequate to prevent soil erosion, proposes condition that proper retaining wall be constructed.

Noise pollution, proposes that developer consider counter-measures.

Noted Note and acknowledge the submission.

Note concern over light spilling onto neighbouring properties; previous condition to be retained.

Insert Condition 4:

“The operator of the service station shall ensure internal lighting within the development does not unduly shed light into the existing developments that adjoin the south and eastern boundaries of the lot.”

Retaining wall is not under threat from proposed development; its condition to be checked for compliance through Building Code.

Note and acknowledge the submission.

Note concern over noise pollution, proposes that developer consider counter-measures.

Insert Condition 2c:

“Submit details on the acoustically absorbent ceiling panels to be used on the underside of the canopies to achieve acceptable noise levels of 57dB.”

Insert Condition 2f:

“submit the means by which refrigeration trucks will be encouraged to park on the south side of the site in

order to reduce potential noise impacts on adjoining land.”

Insert Condition 2g:

“address and implement the noise attenuation measures on the adjoining dwelling as identified in the applicant’s acoustic report and which is endorsed to this planning approval.”

2 WA Main Roads; Roads authority

Has no objection in principle to:

closure of the northern access on western boundary,

re-opening of the two cross-overs on the northern boundary, and

re-opening of the southern access on the western boundary.

Does have some concerns in relation to the southern access on the western boundary; South bound, drawings showed the turning template over the kerb line. There is no turning template for southbound movement from the parking lanes and therefore cannot assess impacts on NWCH traffic.

Note Concerns over technical access design and traffic management.

Insert Condition 2d:

“Obtain the endorsement of Main Roads WA with regards to the site plans.”

Insert Condition 3a:

“The proposed crossovers, internal driveways, vehicle manoeuvring areas, and onsite truck parking bays shall be designed, sealed, drained, line-marked, and appropriately sign-posted, to the satisfaction of the CEO”

North Bound, there is concern that with the limited visibility of the site from the south, if bowsers are being utilised by south bound vehicles, that there will insufficient space for a north bound combination committed to entering the site and that there may be some blocking of NWCH. There may be traffic issues with the combination being required to reverse out. The ability to negotiate around the site, if two combinations are already parked will be dependent on the space between vehicles. The plans show limited free width for manoeuvring. The drawings also suggest there may be potential for vehicles to be across the centreline of NWCH for a considerable distance, with limited visibility of movement inside the site and hence potential conflicts on / at the crossover with subsequent disruption to NWCH traffic.

The existing access points are in state of dis-repair and it will be the responsibility of the developer to reinstate the cross-overs be that a bituminous seal or concrete and associated kerbing. Main Roads has no responsibility for the construction or maintenance of the cross-overs. In the event that the turning paths exceed those indicated in the drawings the cost of additional works, if approved to increase pavement area or repairs to the kerbing will be met by the site developer / operator.

8.3.5 REQUEST FOR SECTION 91 LICENSE FOR SOIL REPLACEMENT, PORTION OF BRICK HOUSE STATION - LOT 415 ON DEPOSITED PLAN 220782 CARNARVON

File Reference A1689 Application Reference ICOR1414100 Author Marius Shepherd, Manager: Planning Financial Interest Nil Proximity Interest Nil Applicant Department of Agriculture and Food Western Australia Subject Land Brick House Station, Lot 415 on Deposited Plan 220782 Carnarvon

Summary This report recommends that Council support the use of the portion of land for the purpose of “accessing soil in the event of a flood”. Background The Department of Agriculture and Food Western Australia (DAFWA) have identified a portion of land (approximately 5.5 hectares) that contains quality topsoil which they wish to access to replace topsoils washed away on horticultural lots in the event of a flood. Figure 1 below shows the locality of the pit site:

Figure 1: Locality Plan (Google Earth)

Proposal The applicant is seeking approval for the use of the land, as stated above, for the replacement of topsoil in the event of a flood, where topsoil can be washed away from the horticultural lots where commercial food production is taking place in an intensive, irrigated manner. Application for a Section 91 Licence was lodged

with the Department of Lands, who have in turn requested comment from the Shire in this regard. The proposed licence term is five years. A copy of the request for comment is presented in Schedule 8.3.5(i). Statutory Environment The Land Administration Act 1997 Section 91 states: “The Minister may grant a licence or profit à prendre in respect of Crown land for any purpose”. Such license would be suitable since the site is located within Pastoral Lease CL400/1967. The Department of Lands issues said license, and the Shire of Carnarvon, as local authority, is only a commenting party to this license application. In terms of Town Planning Scheme (TPS) 10, the site falls within “Rural” zoned land on which “Extractive industry” is an ‘AA’ use (permissible at Council’s discretion). Development approval would not be necessary, however, given that a license will be issued by the Department of Lands over Crown Land within a Pastoral lease. Policy Implications Nil. Financial Implications Nil Strategic Implications The following goals and desired outcomes expressed in the Carnarvon Strategic Community Plan 2011 have potential to be achieved should the application be approved:

GOAL 1: A DEVELOPING REGIONAL ECONOMIC BASE AND INCREASED EMPLOYMENT SUPPORTED BY STRONG BUSINESS ENTERPRISES AND A GROWING POPULATION

Outcome 1.7: An economy that is based on the Shire's distinct characteristics, regional advantages and natural qualities.

1.7.1 Support the introduction of sustainable bio-security and agricultural management initiatives to improve viability and profile of the agricultural industries.

1.7.5 Support the local food industries in conjunction with the Gascoyne Food Council to improve viability and profile of the horticultural industries.

Comment Indirectly part of the Gascoyne Food Bowl Initiative, there is a strong need to have a topsoil management contingency plan. DAFWA have identified a good source of topsoil that can be used to replace valuable topsoil washed away in the event of a flood. Despite increased flood mitigation works, it is still considered imperative to have this contingency plan, especially for the plantations north of the river, to restock topsoil in the intensive horticulture areas should it be washed away in a flood. The continuous operation of the intensive horticulture industry is vitally important for Carnarvon, the region and the State, and it is very important that every effort is made to ensure continued production, even in the aftermath of a natural disaster. Voting Simple majority

OFFICER’S RECOMMENDATION That Council resolve not to oppose the issue of a Section 91 License to Department of Agriculture and Food Western Australia for the purpose of “accessing soil in the event of a flood” on a portion of Brickhouse Station – Lot 415 on Deposited Plan 220782, and inform the Department of Lands in writing accordingly.

SCHEDULE 8.3.5 (i)

Request for Section 91 License

8.3.6 APPLICATION FOR SUBDIVISION – LOTS 50 AND 51 WILLIAM STREET EAST CARNARVON File No A3546 Application Reference P15/14 Location/Address Lots 50 and 51 (both on Deposited Plan 51718) William Street East Carnarvon Name of Applicant Dowling Giudici & Associates for and on behalf of Robert and Jacquelyn

Price Author Marius Shepherd – Manager: Planning Financial Interest Nil Date of Report 29 April 2014 Summary The proposed subdivision of the subject land aims to provide thirteen (13) new residential lots ranging between 1.000m² and 1.782m² in area with an access street to assist in addressing housing demand in Carnarvon. Background The Shire has received notice from the Western Australian Planning Commission (WAPC) that it had received an application for subdivision, and is requesting any information, comment or recommended conditions pertinent to the proposal the Shire may have by the 8th April 2014 (see letter attached in Schedule 8.3.6(i). Please note that pursuant to a written request, the WAPC agreed to extend the timeframe to the 29th April 2014.) The application is for the subdivision of Lots 50 and 51 Williams Street, East Carnarvon, depicted in Figure 1 below:

Figure 1 – Locality (Intramaps)

Proposal The proposed Subdivision Plan shown in Figure 2 promotes the creation of 13 residential lots ranging from 1.000m² to 1.782m², with an average lot size of 1.081m2. These lots are consistent with an R10 residential density coding, a relatively low density even when considering that the “Residential Development” zoning in Carnarvon Town Planning Scheme 10 does not specify a density coding (the prevalent density in East Carnarvon is R12.5 however).

Figure 2. Extract from Proposed Subdivision Plan (Dowling Giudici & Associates))

As can clearly be seen in Figure 2 above, the proposal seeks to create a larger lot (Lot 1) of 1.782m² on the northern portion to house the existing residential dwelling and related outbuildings, accessed off (the currently unconstructed) Margaret ROW. Lots 2 and 3 (both 1.021m²) will also get access from Margaret ROW, whilst Lot 13 (1.019m²) will get access off William Street. All the other lots can be accessed from an

internal access street proposed 14.2m wide. Statutory Environment Planning and Development Act 2005 Clause 142(2) of the Act requires Council, as a referral agency, to consider and comment on subdivision proposals if requested to do so by the WAPC. Carnarvon Town Planning Scheme No. 10 Lots 50 and 51 William Street is zoned “Residential Development” under the Shire of Carnarvon Town Planning Scheme (TPS) No. 10. Figure 3 below shows an extract from the zoning map:

Figure 3 - Zoning Map Clause 6.3 of the Scheme provides additional provisions in relation to the Residential Development Zone, as follows:

“6.3.1 It is the intention of the Council to ensure that subdivisions and development of land within the Residential Development Zone takes place only after comprehensive planning ensures the maximum possible benefits of urban design and servicing.”

and “6.3.8 Any departures from or alterations to the Subdivision Guide Plan, may, subject to the

approval of the Commission, be prepared if the Council considers that the proposed departure or alteration will not prejudice the progressive subdivision and development of the area the subject of the Plan.”

and “6.3.9 An application for Planning Approval to develop land included in the Zone shall not be

approved until a Subdivision Guide Plan or Town Planning Scheme has been prepared and adopted, unless the Council is satisfied that the proposed development will not prejudice the subsequent preparation and adoption of a Subdivision guide Plan or Town Planning (Guided Development) Scheme.”

An “East Carnarvon Subdivision Guide Plan” has been approved by Council through TPS 10 (Sheets No. 7 and 8 of the Scheme), and an extract of it is included in Figure 4 below. The proposed subdivision generally accords with this plan (especially in terms of lot yield) though the street layout differs, as will be discussed later. Policy Implications State Planning Policy (SPP) No 3 – Urban Growth and Development This policy sets out the principles and considerations which apply to planning for urban growth and settlement in Western Australia. It is a broad sector policy under Statement of Planning Policy No.1: State Planning Framework. Some of the most relevant directions given are:

variety and choice in the size, type and affordability of housing to support a range of household sizes, ages and incomes and which is responsive to housing demand and preferences;

affordable land for housing and affordable housing products in both greenfield and brownfield locations to ensure the housing needs of all the community can be met including those with special needs; and

making the most efficient use of land in existing urban areas through the use of vacant and under-utilised land and buildings, and higher densities where these can be achieved without detriment to neighbourhood character and heritage values

Figure 4 – Extract from East Carnarvon Subdivision Guide Plan

State Planning Policy (SPP) No 3.1 – Residential Design Codes (R-Codes) Since the density applied for is effectively R10 (though the zoning does not have a formal density coding) this will be taken as the benchmark to assess against the R-Codes. Table 1 of the R-Codes directs the minimum lot size be 875m² but an average of 1.000m², with a minimum street frontage of 20m. Typical setbacks would be 7.5m street setback, 6m rear setback and 1.5m other boundaries setback.

Development Control Policy (DC) 1.1 Subdivision of Land General Principles This policy sets out the general principles, which will be used by the WAPC in determining applications for the subdivision of land. For example, it states:

“The WAPC will also ensure that, by creating a new lot, it does not render an existing lot or development upon that lot illegal in terms of statutory requirements. Such matters may include lot sizes, car parking, setbacks or the provision of services.

The WAPC will ensure that each new lot is provided with a standard of public utility services.

New green title lots will be created only where each lot has, or can be, provided with direct frontage access to a constructed public road, which is connected to the road system of the locality.”

Development Control Policy (DC) 2.2 Residential Subdivision This policy establishes the WAPC position regarding residential subdivision, and is therefore more specific than DC 1.1. It stipulates that all new residential lots shall, in addition to compliance with the general requirements for subdivision of land, be:

Capable of development in accordance with the R-Code density assigned to it by local planning schemes, together with any local variations that may apply.

Located within an area which is suitable for subdivision in terms of its physical characteristics, such as topography, soils, drainage, vegetation and natural features, and accord with an overall plan for the area which reflects those characteristics.

Located within a system of vehicle and pedestrian movement consistent with the principles of the WAPC’s policy on Residential Road Design (DC 2.6) in terms of the hierarchy of roads, matters of road safety and lot access and the provision of cycle ways and pedestrian walkways.

Convenient to areas of passive and active open space, provided in accordance with the WAPC’s policy on Public Open Space (DC 2.3) in appropriate locations and configurations, having regard for the existing and proposed distribution of open space in the immediate locality.

Served by a suitable level of community services, schools, retail facilities, etc., as determined under other policies adopted by the WAPC.

Screened or otherwise protected from the effects of any adjacent land use that may affect the amenity of the occupants of the lot.

Another clear directive in this policy is Section 3.3.4, which states:

“Similarly, outside the metropolitan region, the WAPC will have regard to the Country Towns Sewerage - Subdivision Policy of the Water Corporation of Western Australia which specifies those towns, or parts of towns, where the provision of sewerage is mandatory for new subdivisions, together with exceptions.”

Section 3.4.1 guides lot shapes:

“Single residential lots should be rectangular in shape to accommodate project housing, with preferably a greater depth than width to maximise private space, privacy and amenity together with an economy of street frontage. Frontage to depth ratios of between 1:1.5 and 1:2 have been common in practice and have proved effective.”

Section 3.7.1 provides policy direction on double street frontage:

“The creation of lots having road access to both front and rear boundaries is not generally favoured, although exceptions may be made if the proposed lot is specifically designed for

multiple or grouped dwellings.” And finally, Section 3.9.1 outlines the WAPC’s preference for underground electricity provision:

“The WAPC recognises that considerable advantages are gained in the provision of reticulated underground power in residential subdivision, including improved aesthetics, safer and more reliable power supply, greater flexibility in road design and lower maintenance costs.”

Development Control Policy (DC) 2.3 Public Open Space in Residential areas The basic component of this policy is the requirement that 10% of the gross subdivisible area of a conditional subdivision of 5 lots or more shall be given up free of cost by the subdivider for public open space. This has been the basis of public open space policy in the State for many years. A cash payment can be made by the subdivider in lieu of providing land for open space. Development Control Policy (DC) 2.6 Residential Road Planning This policy sets out the WAPC's requirements for the planning and design of roads in residential areas and provides guidelines for the design and layout of residential roads. It establishes road hierarchy, and aims to create an "environment of care" to create neighbourhoods with a sense of enclosure and a human scale with a low vehicle speed regime, by addressing permeability, variety, legibility and accessibility. One of the lower hierarchies described In the policy is ‘Access Ways’, with the following direction given:

Access ways may be designed as either a loop road or culs-de-sac and traffic flows should not exceed 800vpd at any one point.

Vehicle operating speeds on access ways should be in the order of 30-40kmh or less.

Reserve widths should be in the range of 11.5m - 15m comprising: i. a carriageway of 5.5m - 6m in order to encourage low vehicle speeds in keeping

with the character of the street; ii. verges being the minimum necessary to accommodate services, parking bays and in

both verges mature large canopied trees of a species specified by the local government.

WAPC Liveable Neighbourhoods Policy This policy is largely an amalgamation of other policies such as those discussed above. In fact, its aim is to eventually replace the development control policies completely. It does contain some relevant detail guidance with respect to layout design (which prevails over previous policies). Importantly, Liveable Neighbourhoods provide a guide to the design of turning circles. It recommends a 9m radius for turning circles (18m diameter) to allow effective vehicle movement, and to allow a garbage truck to make a three-point turn. Allowing for verges, this means a turning circle will not fit in the proposed 14.2m reserve width, and is more likely to require a 22m – 26m reserve width. Although not proposed as a cul-de-sac in the proposal, but rather a regular access street to be extended in the future, it does constitute fragmented development in that no application for development of the neighbouring properties have been submitted and therefore the proposed access street is currently ‘broken’ or ‘non-continuing’ and in effect a cul-de-sac. Liveable Neighbourhoods also addresses lot sizes and –shapes, but due to the large sizes of the proposed lots the subdivision plan is consistent with the objectives. The orientation of the street in either a north-south or east-west direction to optimise solar access is also consistent with the objectives of the policy. Department of Health Draft Country Sewerage Policy The purpose of this policy is to protect public health and the environment by promoting the provision of

reticulated sewerage to all new developments and subdivisions in Western Australia. Where reticulated sewerage cannot be provided, the requirements for on-site sewage disposal within this policy ensure that developments and subdivisions are managed appropriately, having regard to matters of public health, environment, public and private drinking water supplies, and the efficient use of public funds. Section 5.3 of the policy states the following:

Remote and Isolated Subdivision or Remote and Isolated Residential Development Proposals in remote and isolated locations may be supported, depending on the nature of the site and the wastewater disposal arrangement chosen, and subject to:

the development being a maximum density of R10 and no more than 25 lots or dwelling units in total;

the overall objectives of the policy not being compromised; and

the statutory authority being satisfied, after considering the advice of consultative authorities, that the intended wastewater disposal arrangements are acceptable.

Western Australian based studies recommend minimum lot sizes between 850 m² and 1.200 m² for lots with good permeable soils that are well-drained. The Department of Health believes that 1.000 m² is an appropriate minimum lot size for unsewered developments and subdivisions, as this allows adequate space for all buildings, structures, an apparatus, and an unencumbered land application area for the long-term disposal of sewage. The policy does however not differentiate between poor and good soils for waste water disposal. For example, the policy permits septic systems on lots of 2.000m² even if the soil is leached white sand with a groundwater depth of 2m (according to the Geotechnical Report author). Appendix 1 of the Draft Country Sewerage Policy states the following about providing on-site sewage systems:

The acceptability of unsewered proposals (ie. for those proposals that may be considered without sewerage connection under the discretionary provisions of this Policy {Section 5}) is dependent on applicants demonstrating that an adequate area of suitable land is provided for permanent on-site wastewater disposal. Demonstration of this may require that information in support of the proposal be provided about surface contours, soil profiles, soil permeability and evidence of highest known groundwater levels to show the land does or can be engineered to meet the minimum site requirements.

A geotechnical investigation was commissioned by the applicant covering the subject land as well as neighbouring properties (Landform Research, 2013). The conclusions of the report satisfy the minimum requirements of the policy as shown in Table 1 below:

POLICY REQUIREMENT FINDINGS OF THE GEOTECHNICAL REPORT

At least 0.5 metres separation between the natural ground surface and the highest known groundwater level.

5 metres separation between surface and groundwater level.

The site is required to have soil characteristics capable of receiving all wastewater likely to be generated on the site without risk to public health or the environment. Sites that have shallow or no permeable topsoils, underlain by rock or low permeability soils (eg. clays, etc.) are less able to receive wastewater. On such sites, proposals will need to be supported by a detailed geotechnical site

Deep sandy silts to silty clay soils. Phosphorus and nitrogen will be absorbed easily, and any releases to Gascoyne River will be less than Australian Guidelines for fresh water quality. (7 month travel time from edge of subdivision to river)

report, with accompanying wastewater system design based on the site’s capability and the proposal’s details.

The natural land slope on which wastewater disposal is to occur shall not exceed a one in five gradient.

Land is flat (less than one in twenty); unlikely to flood

Table 1 – Country Sewerage Policy requirements satisfied Draft East Carnarvon Kingsford Structure Plan This Structure Plan encompasses the area of the subject property, but is still at a preliminary draft stage and has no impact on the proposal as yet. Utilities/Servicing Access Access roads are to be drained and constructed to the standard as required by the Shire. Roads will be properly sealed and kerbed. Electricity and telecommunications Both electricity and telecommunications are available to the site from William Street. All power to new lots will be installed underground. Water and Sanitation Reticulated water is available to the site and all new lots will be connected to this service. Reticulated sewerage is not available however and on-site disposal will be installed until lots can be connected to a reticulated system, however there is no plan by the Water Corporation to extend deep sewerage to this area in the foreseeable future. The application proposes on-site septic systems (either conventional or aerobic treatment units (ATU) that will comfortably fit on the proposed lots which will have much more than the prescribed 150m² (DC2.2) space available for on-site septic systems after a typically sized suburban house has been constructed. Fire Management As reticulated water is available, fire hydrants will be installed to FESA requirements. Financial Implications Creation of the proposed lots, if approved, will generate additional rate revenue for the Shire. However, the Council also needs to be mindful of the long term maintenance costs for the proposed subdivision. The new street to be created is to be ceded to the Shire. Strategic Implications The requested direction and proposed approach accords with the following Shire goal and desired outcome as expressed in the Carnarvon Strategic Community Plan 2011:

Objective 1: A DEVELOPING REGIONAL ECONOMIC BASE AND INCREASED EMPLOYMENT SUPPORTED BY STRONG BUSINESS ENTERPRISES AND A GROWING POPULATION

Outcome 1.2 Increased availability of serviced residential, commercial and industrial land.

1.2.3 Facilitate and/or participate in the development of Shire, State Government and

private sector land holdings.

Voting Requirements Simple majority. Comment The proposed subdivision is consistent with most statutory and strategic directives. It proposes large lots (larger than 1.000 m²) that easily meet minimum lot size criteria. Utility services are available for the most part, and the large lot sizes enable on-site drainage consistent with the Country Sewer Policy (with the support of the geotechnical assessment). The only concerns raised with regard to the proposal are that the proposed road reserve width does not align with Carnarvon road reserve widths in general, access from the unconstructed Margaret ROW need to be addressed and that the proposed street access does not fully cater for a turning circle for as long as it remains effectively a cul-de-sac. Access Street Reserve Width The applicant argues that the proposed access street has been designed with a reserve width of 14.2m in line with the Access Place criteria in the WAPC Design Guidelines for the Design and Geometric Layout of Residential Roads, as well as the Access Street criteria in Table 4 of the Liveable Neighbourhoods Policy. Though this does appear to be the case and a valid argument (prima facie), there is more to it than face value. For example, Figure 5 below shows the Guidelines’ intent with an Access Place:

Figure 5 – Characteristics of an Access Place (WAPC Design Guidelines for the Design and Geometric Layout of Residential Roads) What is important to note is that an Access Place, according to the Guidelines, is a shared use pedestrian/vehicle surface (treated with a different colour or texture to differentiate it from other roads) with flush kerbs, no separate footpaths, a 20km/h speed limit and irregularly shaped rounded outlines to the turning spaces. This does not match, in any way, the existing character of East Carnarvon or Carnarvon at large. Carnarvon as a whole does not have streets with road reserves less than 20m wide as a rule. The only exception to this being Morgantown. East Carnarvon follows suit however and all road reserves are at least 20m wide, with some even wider such as Saw Street at 30m, Marmion Street at 34m and wider and Angelo Street, Gascoyne Road and Boundary Road in the vicinity at 40m wide. The only exception appears to be Sandhurst Road at 15m (argued by the applicant as a precedent) but this appears to be a forced road creation rather than a planned one, as historical plans show this to be a telegraph reserve and laneway at best. Other than conforming to a typical rural town character, there is probably a functional reason for the continued wide road reserves in Carnarvon. Western Australia, and specifically the mid-west and north-west, have a disproportionately high ownership of 4x4 vehicles, as well as towed vehicles such as trailers, boats and caravans. A random cursory survey around town found this to be indeed the case, with 11 out of the 16 vehicles parked at the IGA car park (retail nearest the subject property) being large 4x4 vehicles, and

35 out of the 60 vehicles parked at the Woolworths car park being 4x4 vehicles (of which 3 had trailers attached, 1 a boat and 1 a caravan). Similar numbers can be observed at the East Carnarvon School (or any school in Carnarvon) during any school pick-up and along the main street during the day. There is a strong argument to me made that the majority of people in Carnarvon own and drive large vehicles, and are likely to tow trailers or caravans to and from home from time to time. Larger vehicles, especially when towing a trailer or caravan, may find it extremely difficult to manoeuvre such a narrow access place. It can also be argued that rubbish trucks will find it difficult to manoeuvre along a street as the one envisioned in Figure 5 above, especially when on-street parking occurs. Narrow road reserves such as that proposed (which inevitably leads to narrow carriage ways) would be impractical in the locality. An access place, as intended by the Guidelines and proposed by the applicant, recommends flush kerbs and no footpaths, with the road surface treated in a different colour or texture to set it apart from other streets. Such a place is a shared access between vehicles and pedestrians, with a speed limit of approximately 20km/h. Looking at the proposed layout, there is little indication that this type of access place is indeed the intent of the proposed development. The access place (internal street) is shown to continue eastward and since the applicant argues that the layout only marginally differs from the East Carnarvon Area 1 Subdivision Guide Plan, it can only be assumed that it will continue eastward and join the future road network link to Williams Street and/or Margaret ROW. This will effectively make it a regular street, much like Smith Street or Kempton Way nearby. There is little indication, other than the narrow road reserve, that this will be an access place as intended in the Guidelines. If the Guidelines are to be followed, they should be followed in full and not only one element (the reserve width) singled out. Notwithstanding the above, the Shire has supported an 18m wide road reserve recently proposed in the vicinity, and in the interest of remaining consistent, it is recommended that 18m be required as the minimum road reserve width for the proposed subdivision. It should be noted at this point that it appears inevitable that there will be a decrease in lot yield should the proposed road reserve be widened to 18m. In this regard, it is recommended at an officer level that the Shire will be supportive of lots smaller than 1.000m² (minimum 875m² as per R-Codes criteria for R10 density) in order to maintain the 13 lot yield, as the Shire Environmental Health Officer has confirmed that the submitted geotechnical report is sufficient and that the disposal of effluent and liquid wastes would operate efficiently on all lots in the subdivision. There have been no instances in East Carnarvon where sites were found to be unsuitable for the on-site disposal of effluent, and no complaints have ever been received about effluent disposal on sites smaller than 1.000m², such as those at Smith and Smart Streets nearby (800m² - 900m²). Cul-de-sac The proposed access street is effectively a cul-de-sac, as there is currently no subdivision application to the east indicating the continuation of the street. This is expected to occur in future as discussed above, but for the time being all traffic including rubbish trucks will be forced to turn around as there is no other way back to Williams Street. An 18m diameter sealed turning circle must therefore be constructed to cope with this aspect, and a temporary 22m cul-de-sac will need to be created by way of an easement over Lot 11 for example. An easement would be easier to remove in future once the entire street is complete than changing lot boundaries at this stage. Access from the unconstructed Margaret ROW As can be seen in Figure 2 above, Lots 1, 2 and 3 are dependent on access from a currently unconstructed Margaret ROW. There is sufficient space (20m) between the existing levee and the property boundary to fit a street however this should be designed and constructed to Shire specifications, which will include an 18m diameter sealed turning circle at the eastern end as it is effectively a cul-de-sac for the time being and will

require a rubbish truck to turn around. The space between the levee and the new street will also have to be filled to avoid a ditch being formed, and the intersection with Marmion Street will need to be lifted as there is a height difference as well.

Figure 6 – View from Marmion Street down unconstructed Margaret ROW, with subject property visible in the distant right. OFFICER’S RECOMMENDATION That Council:

1) With respect to Subdivision Application Western Australian Planning Commission (WAPC) reference 149559 to subdivide Lots 50 and 51 Williams Street, East Carnarvon on Deposited Plan 51718 into thirteen (13) lots and carriageway, opposes the Application unless the following modifications to the plan and conditions are applied to any Subdivision Approval:

a) The proposed plan of subdivision be modified to addresses the following:

(i) The internal access street be widened to at least 18m reserve width

(ii) (An) easement(s) created to create a temporary turning circle of at least 22 m reserve width (18 m diameter sealed surface) for the internal access street to allow efficient vehicular movement, including garbage trucks to turn around.

(iii) Impose the following conditions and advice:

i. The landowner/applicant shall provide a written undertaking to the satisfaction of the Western Australian Planning Commission to advise prospective purchasers of the provisions of the local government’s local planning scheme that relate to the use and management of the land. (Local Government) WAPC B9

ii. Engineering drawings and specifications are to be submitted, approved, and works undertaken in accordance with the approved engineering drawings,

Subject Property Proposed Carriageway

specifications and approved plan of subdivision, for grading and/or stabilisation of the site to ensure that: a) lots can accommodate their intended use; and b) finished ground levels at the boundaries of the lot(s) the subject of this

approval match or otherwise coordinate with the existing and/or proposed finished ground levels of the land abutting. (Local Government) WAPC D1

iii. Prior to the commencement of subdivisional works, an urban water management

plan is to be prepared and approved, in consultation with the Department of Water, consistent with any approved Local Water Management Strategy/Drainage and Water Management Plan. (Local Government) WAPC D2

iv. Engineering drawings and specifications are to be submitted and approved, and works undertaken in accordance with the approved engineering drawings and specifications and approved plan of subdivision, for the filling and/or draining of the land, including ensuring that stormwater is contained on-site, or appropriately treated and connected to the local drainage system. Engineering drawings and specifications are to be in accordance with an approved Urban Water Management Plan (UWMP) for the site, or where no UWMP exists, to the satisfaction of the Western Australian Planning Commission. (Local Government) WAPC D3

v. The land being filled, stabilised, drained and/or graded as required to ensure that: a) lots can accommodate their intended development; and b) finished ground levels at the boundaries of the lot(s) the subject of this

approval match or otherwise coordinate with the existing and/or proposed finished ground levels of the land abutting; and

c) stormwater is contained on-site, or appropriately treated and connected to the local drainage system. (Local Government) WAPC D4

vi. Prior to the commencement of subdivisional works, the landowner/applicant is

to provide a pre-works geotechnical report certifying that the land is physically capable of development or advising how the land is to be remediated and compacted to ensure it is capable of development; and In the event that remediation works are required, the landowner/applicant is to provide a post geotechnical report certifying that all subdivisional works have been carried out in accordance with the pre-works geotechnical report.(Local Government) WAPC D5

vii. Drainage easements and reserves as may be required by the local government for drainage infrastructure being shown on the diagram or plan of survey (deposited plan) as such, granted free of cost, and vested in that local government under Sections 152 and 167 of the Planning and Development Act 2005. (Local Government) WAPC D8

viii. Engineering drawings and specifications are to be submitted, approved, and subdivisional works undertaken in accordance with the approved plan of subdivision, engineering drawings and specifications, to ensure that those lots not fronting an existing road are provided with frontage to a constructed road(s) connected by a constructed road(s) to the local road system and such road(s) are constructed and drained at the landowner/applicant’s cost.

As an alternative, and subject to the agreement of the Local Government the Western Australian Planning Commission (WAPC) is prepared to accept the landowner/applicant paying to the local government the cost of such road works as estimated by the local government and the local government providing formal assurance to the WAPC confirming that the works will be completed within a reasonable period as agreed by the WAPC. (Local Government) WAPC T1

ix. Engineering drawings and specifications are to be submitted and approved, and subdivisional works undertaken in accordance with the approved plan of subdivision, engineering drawings and specifications to ensure that:

a) street lighting is installed on all new subdivisional roads to the standards of the relevant licensed service provider and/or

b) roads that have been designed to connect with existing or proposed roads abutting the subject land are coordinated so the road reserve location and width connect seamlessly and/or

c) temporary turning areas are provided to those subdivisional roads that are subject to future extension. WAPC T2

x. Engineering drawings and specifications are to be submitted, approved, and subdivisional works undertaken in accordance with the approved plan of subdivision, engineering drawings and specifications, for the provision of shared paths through and connecting to the application area to the satisfaction of the Western Australian Planning Commission. The approved shared paths are to be constructed by the landowner/ applicant. (Local Government) WAPC T3

xi. Pursuant to Section 150 of the Planning and Development Act 2005 and Division

3 of the Planning and Development Regulations 2009 a covenant preventing vehicular access onto William Street being lodged on the certificate(s) of title of the proposed lot D at the full expense of the landowner/applicant. The covenant is to prevent access, to the benefit of William Street in accordance with the plan dated [WAPC to insert value] (attached) and the covenant is to specify: “No vehicular access is permitted from William Street.” WAPC T21

xii. Satisfactory arrangements being made with the local government for the full cost of construction of the proposed access street and upgrading of William Street to enable connection to the proposed access street in the locations as shown on the plan attached at Schedule 8.3.6(iii) to a standard to the satisfaction of the local government. (Local Government) WAPC T5

xiii. All local streets within the subdivision being truncated in accordance with the Western Australian Planning Commission’s DC 2.6 Residential Road Planning. (Local Government) WAPC T11

xiv. Suitable arrangements being made with the local government for the provision of vehicular crossover(s) to service the lot(s) shown on the approved plan of subdivision. (Local Government) WAPC T20

xv. Easement(s) in accordance with Sections 195 and 196 of the Land Administration Act 1997 for the benefit of the public are to be placed on the certificate(s) of title of the proposed Lot C as shown on the plan attached at Schedule 8.3.6(iii) specifying access rights. Notice of this easement is to be included on the diagram or plan of survey (deposited plan).

The easement is to state as follows: “The easement is to provide unfettered public access” WAPC T26

xvi. A notification, pursuant to Section 70A of the Transfer of Land Act 1893 is to be placed on the certificate(s) of title of the proposed lot(s). Notice of this

notification is to be included on the diagram or plan of survey (deposited plan). The notification is to state as follows:

‘A reticulated sewerage service is not available to the lot/s.’ (Local Government) WAPC W5

xvii. A continuous fence restricting access to Lot 1250 (Reserve 1871) is to be constructed on the western boundary. (Local Government) EN6

xviii. An area(s) of land, of an extent and in a position to be agreed with the Western Australian Planning Commission, being shown on the diagram or plan of survey (deposited plan) as a reserve for recreation and vested in the Crown under Section 152 of the Planning and Development Act 2005, such land to be ceded free of cost and without any payment of compensation by the Crown. (Local Government)

2) That the WAPC be informed that, insofar as minimum lot sizes are concerned, the Shire of

Carnarvon does not oppose the creation of lots smaller than 1.000m² in this locality, and will be supportive of a design incorporating lot size criteria in line with an R10 density coding as per the Residential Design Codes, with a minimum lot size of 875m² and an average lot size of 1.000m². Recommended Advice Note

The landowner/applicant and the local government are advised to refer to the Institute of Public Works Engineering Australia Local Government Guidelines for Subdivisional Development (current edition). The guidelines set out the minimum best practice requirements recommended for subdivision construction and granting clearance of engineering conditions imposed WAPC Ta2

In regard to Condition a)(v)(xii) the landowner/applicant is advised that the road reserves, including the constructed carriageways, laneways, truncations, footpaths/dual use paths and car embayments, are to be generally consistent with the approved plan of subdivision WAPC Ta3

With regard to Condition xviii, provisions of section 153 of the Planning and Development Act 2005 provide that arrangements can be made, subject to further approval of the Western Australian Planning Commission, for a cash-in-lieu contribution by the landowner/applicant to the local government

The Commission's approval to the subdivision should not be construed as an approval to development on any of the lots proposed.

……………………………………..(Author) …………………………………(Manager/CEO)

Schedule 8.3.6 (i) WAPC Request for comment

Schedule 8.3.6 (ii) Application

8.3.7 PROPOSED SURVEY STRATA SUBDIVSION– LOT 46 ROBINSON STREET CORAL BAY, WAPC REF: 305-14 File No A2297; P23/14 Location/Address Lot 46 Robinson Street Coral Bay Name of Applicant Hille, Thompson & Delfos for various Lease holders Author Sarah Chan – Planning Officer Financial Interest Nil Date of Report 29 April 2014 Summary This item relates to an application for subdivision to create twenty-six (26) survey strata lots within Lot 46 Robinson Street, Coral Bay that are primarily used for private holiday accommodation. According, the officer recommendation advocates in principle support for the proposal, subject to conditions. Background The Council is in receipt of correspondence from the Western Australian Planning Commission (WAPC) seeking the Shire’s comment and any recommended conditions in regards to an application for subdivision within the western portion of Lot 46 Robinson Street. The application advocates for a survey strata subdivision of the twenty six (26) holiday home ‘lease lots’ that front the Bills Bay coastal foreshore reserve. The twenty six (26) owners have formed a collective company, being ‘Coral Bay Beach House Estate Development Pty Ltd’ (CBBHED) to progress this proposal. The area subject to the application is currently held in fee simple by Coral Bay Amalgamated Holdings Pty Ltd (CBAH) Figure 1 provides an understanding of the subdivision proposal’s location within Coral Bay

In 19 June 2009, the WAPC conditionally approved (valid for four years) a subdivision into nine (9) lots over Lot 46, which included a lot very similar the current subdivision application’s parent lot - see Figure 2. Unfortunately, not all the conditions were cleared over the four year period and the subdivision approval lapsed on 19 June 2013. Several objections to the conditions, especially those involving design and construction of an access road (seen below as the ‘loop road’), have been argued over the years between CBAH and CBBHED.

Lot 46

Subject Site –

Leasehold

Parent Lot

Remainder

Lot 46

Figure 2 – Leasehold Lot Parent Leasehold Lot subdivision (WAPC 148683) At the November 2013 Council Meeting, Council resolved on another Subdivision application lodged by West Coast Plan on behalf of Dr Ben Williams, who represents 26 lease lot owners on Lot 46 Coral Bay. Essentially this was the first step in order to subdivide the Leasehold lot from Lot 46 and ultimately obtain 26 separate strata titles. The stimulus behind this proposal is a historic agreement between the owner of Lot 46 (CBAH) and the lease holders of 26 existing holiday homes (CBBHED) to convert the lease lots to a form of freehold tenure, and a Supreme Court ruling handed down in March 2011 directing that the agreement be honoured in the form of a strata subdivision subject to normal regulatory approvals. It determines that the CBBHED can do all things necessary to make an application to subdivide the leasehold lot from Lot 46 and register survey strata. The WAPC have since approved the application, on condition that access to the leasehold lot is provided through a constructed road, for which arrangements must be made with the Shire of Carnarvon (see Schedule 8.3.7 (ii)). Upon the clearance of conditions, the leasehold parent lot will be able to be transferred into ownership of CBBHED. Subdivision Guide Plan Approval 2012 The Shire issued an approval in February 2012 to a Subdivision Guide Plan covering the survey strata lease lots. The lodged survey strata plan has now been modified to incorporate the conditional requirements which include:

- Realigning Marlin Court to achieve adequate sightlines of the undercroft garage at Lot 10; and

- Adjusting various side boundaries to achieve boundary setbacks as prescribed by the Residential Design Codes and the Building Codes of Australia fire separation standards.

A plan of the proposed boundary changes are depicted in Schedule 8.3.7 (iii). The Proposal The proposed subdivision is illustrated in Schedule 8.3.7 (i) whereby the current 26 holiday home ‘(sub)lease’ lots are to be converted into 26 survey strata lots with three common property accessways on Lot 46 Robinson Street, Coral Bay. The subleases contain provisions setting out a mechanism by which the sub-lessee may ultimately obtain a separate certificate of title for the land contained within the subleased lot. As such, the survey strata application will facilitate the transfer of each current sublease lot into permanent individual survey strata titles. Access BCCHED is currently negotiating with CBAH toward an agreement for the construction of roads and services of the current parent leasehold lot. As a condition of the previous leasehold parent lot subdivision WAPC 148683, construction of Sailfish Drive – either North or South is required. The three common accessways within the survey strata plan however will be constructed by CBBHED as part of this subdivision. Water Water mains are proposed to be extended from the existing mains on Banksia Drive to service connection points along Sailfish Drive (as part of WAPC 148683). The extension is proposed to be located within the road reserve Water Corporation alignment, however negotiations are still in action as to whether the link will be through Sailfish North or South. Internal water mains will be located within the common service corridor and separately metered. Sewer Sewer mains will be extended from the existing mains on Banksia Drive through connection points along the common service corridor (Sailfish North or South) as part of WAPC 148683. Power Underground power is to be extended from either Robinson Street or Banksia Drive. If extended from Robinson Street the underground power line will be located close to the common boundary with the proposed ‘Resort Site’ and existing shopping centre. If from Banksia Drive, the underground power line will be located within the Sailfish Drive road reserve. It is proposed that standard street lights will be installed for the length of Sailfish Drive and Bay Lane from proposed Lot 1 on the plan of subdivision up to Wahoo Court. Existing leasehold lots will also be serviced from a new transformer to be located on the western side of the Sailfish Drive road reserve through underground power cables. Drainage A pipe and pit storm water drainage system will be constructed within the Sailfish Drive road reserve and directed into an existing drainage infiltration basin located within a drainage reserve immediately to the east of the Banksia Drive road reserve and towards the northern end of Lot 46. Telecommunications The existing telecommunications service the leasehold houses will be upgraded to Telstra requirements including adherence to the standard alignment along Sailfish Drive. Services within the landholding will be located within a common service corridor. Strata Management Statement The ongoing use of the houses as short stay holiday homes are proposed to be managed, controlled and maintained through a Management Statement which will form part of the survey strata scheme to which all survey strata owners will be party to. A copy of the draft Management Statement is available to Councillors upon request.

The draft Management Statement addresses the matters of a management company, maintenance (buildings and common areas), use as holidays homes for short stay, and due regard has been given to the objectives of:

- The report of the Ministerial Taskforce to the Minister for Planning and Infrastructure (2006) - Planning Bulletin 83 – Planning for Tourism (2013); and - Planning Bulletin 99 – Holiday Homes (2009)

It is noted that the WAPC’ Planning Bulletin 83 states in part: “To reduce the likelihood of tourism accommodation being used as permanent or semi-permanent accommodation, a maximum length of stay provision of three months in any twelve month period should apply to the tourism units on all developments. This can be implemented through a condition of development or a provision in the scheme to enable for the requirement of an appropriate management statement condition at subdivision and/or development stage.” In addition, the Bulletin defines: “The management statement for the strata scheme shall establish a Schedule 1 by-law that requires as a minimum the establishment of a unit management agreement, lease or alternative arrangement with each owner of a tourism use strata unit, or the owners collectively, and a common facility manager/operator to provide for common on-site management of all such units as a tourism facility. The management agreement, lease or alternative arrangement shall cover but not be limited to letting agent (manager) arrangements, reception, access, security, maintenance, caretaking, refurbishment, marketing and other services reasonably required for the development to operate as a tourism facility. The management statement shall be approved by the relevant local government and the WAPC”. (pages 4 and 5) Statutory Environment Lot 46 is zoned ‘Coral Bay Settlement’ and falls within the ‘Tourist Precinct’ under the Shire District Zoning Scheme (DZS) No.11. Within DZS No.11 clause 3.5.2.1 designates land use permissibility and development standards, where ‘Holiday Accommodation’ is listed as a discretionary use. Importantly, residential use is prohibited in the zone. Regarding subdivision there is no minimum lot size or minimum street frontage prescribed for the creation of lots within the ‘Settlement’ zone or ‘Tourist Precinct’. However, the Scheme does require all development to agree with an adopted Overall Development Plan (ODP) unless approved on a temporary basis. On this understanding the Bayview Master Plan (which constitutes an ODP for Lot 46) was adopted in 2006. Lot 46 encompasses several development precincts with the subject area identified as ‘Precinct 1’ on the Master Plan, with the following statement published (p. 15):

“Masterplan Commitments - Private Leasehold Holiday Homes

The lessor of the private leasehold holiday homes will acknowledge the right of lessees to sublease the houses for holiday purposes on a commercial basis, provided this is done consistent with the requirements of the Shire Town Planning Scheme and relevant Bylaws.

The lessor acknowledges that the bed numbers are being counted as tourist accommodation beds as part of the overall allocation to Coral Bay (note that p. 15 under “bed allocation” puts the number at 208).

The Lessor will work with the relevant authorities and the lessees to develop a workable mechanism to ensure that bed numbers in the Private Leasehold Holiday Homes precinct will not be exceeded.”

Notably, the Master Plan does not reference a change in land title status for Precinct 1 from lease to strata or green title. An extract from the Bayview Master Plan showing the respective precinct areas is offered at Figure 3.

Figure 3 – Extract Bayview Masterplan Precincts – the application area clearly in ‘Precinct 1’ (p. 14)

Policy Implications Applicable to this proposal is WAPC Policy SPP6.3 – Ningaloo Coast which incorporates and references the Ningaloo Coast Regional Strategy (NCRS) 2004. Clause 5.3 (1)(a) of SPP6.3 states that in determining applications for subdivision, strata subdivision, the granting or variation of leases, development and other planning decisions the WAPC and Shire will ensure that:

“No application will be approved within Coral Bay or the significant environmental areas which is inconsistent with this policy and the following components of the Ningaloo Coast Regional Strategy Carnarvon to Exmouth —

• Regional land use plan, • Coastal tourism framework, • Planning and environmental guidelines for sustainable tourism on the Ningaloo coast, and • Coral Bay settlement plan”

The NCRS also sets out a number of planning objectives pertaining to future land use, development and infrastructure within Coral Bay. Specifically, the NCRS states on page 161 in regard to future subdivision:

“Subdivision of Land

Planning objective To ensure that no subdivision within the Coral Bay settlement occurs until appropriate public Infrastructure is provided, workers' accommodation created, an inventory of existing accommodation and other relevant studies are completed. Actions and guidelines That no further subdivision be supported for Coral Bay until the long term planning objectives for the settlement has been finalised and confirmed through appropriate studies.”

While the strata subdivision may appear to be a departure from the above policy statements and objectives, it should be noted that the holiday homes are existing (24 of the 26 lots are developed) and it will not constitute an increase in development in Coral Bay. Furthermore, this application merely aims to transfer ownership. Financial Implications The creation of further freehold lots will ultimately generate additional rate revenue for the Shire. Strategic Implications The Draft Coral Bay Settlement Structure Plan (CBSSP) 2013 has recently been submitted to the WAPC for final modifications to be noted by Council. Once considered, the document will be forwarded to Cabinet for consideration and adoption. The Draft CBSSP does acknowledge the existence of the holiday homes as leases on Lot 46 and proposed it to be included in a “Holiday Home” precinct, approximately along the boundaries of the current parent leasehold lot. Voting Requirements Simple majority Comment Similarly to the WAPC 148683 subdivision for the leasehold parent lot, the survey strata subdivision will require access to Banksia Drive from either Sailfish Drive North or Sailfish Drive South being constructed. The survey strata subdivision is reliant on the parent lot’s subdivision conditions being met, because if no access to a public road is provided, the strata lots will be completely landlocked. Particularly considering the purpose of subdivision being the transfer of ownership, there would be no legal accessway through the remainder of Lot 46, being CBAH’s land. The WAPC should be advised to ensure that the approved subdivision plan shows the provision of lawful access to Banksia Drive road reserve. The WAPC’s Development Control Policy 1.1 (Subdivision of Land – General Principles) states under Section 2 – Policy Objectives (p. 3) the following amongst others:

To facilitate appropriate access and movement systems for all modes of transport.

To ensure constructed vehicle access from the gazetted public road system to each new lot.

To create lots that are capable of lawful development and, at the same time, ensure that existing lots or the development upon them is not rendered illegal.

To secure public utility services to each new lot appropriate for intended use of the lot. Furthermore, under Section 3.7 – Vehicular Access (p. 6) it states:

“3.7.1 New green title lots will be created only where each lot has, or can be, provided with direct

frontage access to a constructed public road, which is connected to the road system of the locality. This is to ensure the provision of public utility and other services as well as to provide vehicular and pedestrian access to the lot.

3.7.2 Where new roads are needed, the subdivider will be required to dedicate, construct and drain these roads to the specifications and satisfaction of the WAPC on the advice of the local government. The WAPC may also require existing roads or rights-of way to be widened, constructed, upgraded or dedicated to ensure compliance with this policy.”

The Draft CBSSP acknowledges the existence of the holiday homes as leases on Lot 46 and proposed it to be included in a “Holiday Home” precinct. Additionally, Lot 46 is zoned ‘Coral Bay Settlement’ and falls within the ‘Tourist Precinct’. Given the tourist and holiday use emphasis placed on the subject site, it is appropriate that a condition be recommended requiring a robust Strata Management Statement to be established. The draft Management Statement at the moment does not address arrangements to be made for a common facility manager/operator to provide for common on-site management of all such units as a tourism facility, a letting agent (manager), receptions, access, security, caretaking and marketing adequately. However, further negotiations will be held with the WAPC and Shire in order to achieve the key objectives of relevant planning controls and guidelines, and consider the current operation of the holiday homes. This will act as a further measure to ensure that key objectives of the Draft CBSSP, other statutory and strategic documents are met. Considering the lease-lot holiday homes physically exist and have been duly acknowledged in strategic plans such as the NCRS 2004 and current Draft CBSSP 2013, have a Supreme Court order granting it the right to seek separate title and are clearly outlined in the approved Bayview Masterplan, there is sufficient planning evidence to suggest that the survey strata subdivision application deserves positive consideration. Obtaining direct access is the only obstacle, albeit a significant one. It is the officer’s recommendation that Council support conditional approval of the survey strata subdivision application. OFFICER’S RECOMMENDATION That Council in relation to the proposed Survey Strata Subdivision of Lot 46 Robinson Street Coral Bay inform the Western Australian Planning Commission (WAPC) prepared to support WAPC subdivision application number 305-14 subject to the following conditions: Conditions

1. The proposed plan of subdivision be modified to provide access to Bay Lane and Sailfish Drive South East or alternatively Sailfish Drive North East to link with Banksia Drive in the locations indicated on the submitted plan dated 17 February 2014.

2. A Strata Management Statement forming part of the survey strata scheme management arrangements shall be in the form of a schedule 1 by-law that requires as a minimum, the establishment of a unit management agreement, lease or alternative arrangement with each owner of a tourism use strata unit, or the owners collectively, and a common facility manager/operator to provide for common on-site management of all such units as a tourism facility. The Statement will cover but not be limited to limiting the length of stay to three months in any twelve month period letting agent (manager) arrangements, reception, access, security, maintenance, caretaking, refurbishment, marketing and other services reasonably required to operate as a tourism facility.

3. Satisfactory arrangements being made with the local government for the full cost of Bay Lane and Sailfish Drive South East or alternatively Sailfish Drive North East to link with Banksia Drive

to a standard of ‘Access Street C’ as provided for in Liveable Neighbourhoods and in accordance with the approved Bayview Master Plan.

4. The construction of internal roads (Wahoo Close, Trevally Court and Marlin Court) including drainage to the local government’s standards and specifications.

5. That all tourist units, associated outbuildings and structures are located within the boundary of Lot 46.

6. Engineering drawings and specifications are to be submitted, approved, and subdivisional works undertaken in accordance with the approved plan of subdivision, engineering drawings and specifications, to ensure that those lots not fronting an existing road are provided with frontage to a constructed road(s) connected by a constructed road(s) to the local road system and such road(s) are constructed and drained at the landowner/applicant’s cost. As an alternative, and subject to the agreement of the Local Government, the Western Australian Planning Commission (WAPC) is prepared to accept the landowner/applicant paying to the local government the cost of such road works as estimated by the local government and the local government providing formal assurance to the WAPC confirming that the works will be completed within a reasonable period as agreed by the WAPC.

7. Drainage easements and reserves as may be required by the Shire for drainage infrastructure

being shown on the diagram or plan of survey (deposited plan) as such, granted free of cost, and vested in the Shire under Sections 152 and 167 of the Planning and Development Act 2005. (WAPC Model Subdivision Condition D8);

8. The connection to Utility mains (water, power, sewer and telecommunications).

Advice:

a) In regards to Conditions 3 and 4, the landowner/applicant is advised that the road reserves, including constructed carriageways, laneways, truncations, footpaths/dual use paths and car embayments, are to be generally consistent with the approved plan of subdivision.

……………………………………..(Author) …………………………………(Manager/CEO)

SCHEDULE 8.3.7 (i)

PLAN OF SUBDIVISION

SCHEDULE 8.3.7 (ii)

PARENT LOT APPROVAL SUBJECT TO CONDITIONS

SCHEDULE 8.3.7 (iii)

Boundary Changes

8.3.8 PROPOSED GROUPED DWELLING DEVELOPMENT AT LOT 231 (HN 65) RUSHTON STREET, CARNARVON

File No A2020; P19/14 Location/Address Lot 231 (HN 65) Rushton Street, Carnarvon Name of Applicant Building Lines for M. Torossi Author Sarah Chan – Planning Officer Financial Interest Nil Date of Report 29 April 2014 Summary This report details a proposal for the development of six (6) grouped dwellings at Lot 231 Rushton Street, Carnarvon and recommends that conditional approval be granted. Background/Proposal A plan showing the location of Lot 231 Rushton Street is offered in Figure 1, while the site plan for the grouped dwelling development is presented in Figure 2 below (and Schedule 8.3.8 (i)).

Figure 1 – Location Plan

Figure 2 – Site Plan

At present there is a single dwelling with associated outbuildings located on Lot 231 Rushton Street. It is

proposed that the existing residence and outbuildings be demolished and replaced with 6 grouped dwellings. Five of the dwellings have 2 bedrooms and 1 bathroom, whilst the one located closest to the Rushton Street front boundary contains 3 bedrooms and 2 bathrooms. The development application has been assessed under Shire of Carnarvon Town Planning Scheme No. 10 (TPS 10) and the Residential Design Codes of Western Australia (R-Codes) for compliance. In summary, the following are proposed:

Design Element R-Code Provisions Proposed Comment

Site Area Minimum: 160m2 Average: 180m2

Minimum: 181.39m2 Average: 269.77m2

Primary Street Setback Minimum: 2.0m 2.0m

Boundary Setback As per Table 1, 2a and 2b of the R-Codes Dwelling 6: 1.5m South West: 1.5m North Eastern Boundary Wall: not higher than 3.5m (average of 3m), for two-thirds the length of the lot boundary

As per Table 1, 2a and 2b of the R-Codes Dwelling 6: 2.1m South West: 5.5m

Dwellings setback from each other as though there was a boundary between them (1 – 1.5m) Patios setback 0.5m from the North Eastern boundary have a building height of less than 3m and in aggregate comprise of less than two-thirds the overall length.

Open Space 45% >52%

Building Height Max Wall Height: 6m Max Roof Height: 9m

Max Wall Height: 4.2m Max Roof Height: 4.2m

Street Surveillance - Street Elevation to address the street

- At least 1 major opening of a habitable room facing the street and approach

- Dwelling 1 has its entry on the South Western elevation and is not clearly visible from the street

- Dwellings 2 to 6 have habitable rooms addressing the communal approach

- Dwelling 1’s has a habitable room addressing the street

The proposal does not meet the deemed-to-comply provisions of the R-Codes, but does meet the design principles

Outdoor Living Minimum: 16m2 >16m

Landscaping - Street setback <50% hard paved

- Visitor’s car parking spaces to be effectively screened from the street

- 2 visitor parking lots - 1.25m slatted

timber screens

Parking 8 (dwellings) 2 (visitor)

8 (dwellings) 2 (visitor)

Laundry door to be sliding (impediment)

Vehicular Access - Driveways serving > 5 dwellings with 2-way access & min width of 4m

Driveway width 5.5m

Pedestrian Access - Adequate lighting - Passive lighting from Major openings required to

and paving - Clear sight line - No closer than 3m to

any wall with a major opening without privacy screening

the dwellings - Turning circles onto

the right of way - Common access way

for vehicles and pedestrians

provide passive surveillance Meets design principles

Site Works - Within 3m of the street alignment <0.5m

- Up to 0.6m above natural ground level

0.6m in response to the natural sloping topography Adjoining driveway graduates from the site to the street 0.1m variation sought, meets design principles

Retaining Walls - Set back 2m (as per Table 1)

- Along the primary street boundary and North Eastern boundary: 0.6m

The setback of the retaining wall permits level outdoor open space for dwelling 1

Further information and plans are available in the Schedules attached: Schedule 8.3.8 (i) – Site Plans Schedule 8.3.8 (ii) – Elevations Schedule 8.3.8 (iii) – Elevations 2 Schedule 8.3.8 (iv) – Floor Plans Statutory Environment The subject land is zoned ‘Residential R50’ under the Shire of Carnarvon Town Planning Scheme No.10. Policy Implications State Planning Policy 3.1 – Residential Design Codes Council is obliged to have regard to R-Code standards as prescribed when assessing and approving this development application. Financial Implications Nil Strategic Implications The proposal has the potential to fulfill or achieve the following Shire goal and desired outcome as expressed in the Carnarvon Plan for the Future 2007-2010, namely:

GOAL 1: ECONOMIC – A DEVELOPING REGIONAL ECONOMIC BASE AND INCREASED EMPLOYMENT SUPPORTED BY STRONG BUSINESS ENTERPRISES AND A GROWING POPULATION

Outcome 1.2 Increased availability of serviced residential commercial and industrial land

Voting Requirements Simple majority Comment

It is has been assessed that the proposed survey strata generally accords with the ‘Acceptable Development’ and ‘Design Principles’ provisions of the Residential Design Codes. The R-Codes contain a number of design elements which start at the broad contextual level and then specifically focus on the detailed building and site layout requirements to achieve desired outcomes. Though the Deemed-to-Comply provisions of the R-Codes provide a straightforward path to approval, the use of design principles can be used as an alternative way of achieving the design outcome. This provides a level of flexibility, taking into account different lot/development configurations. Retaining walls Concession is sought from the deemed-to-comply provisions for the retaining wall at the primary boundary (north eastern boundary). Although the deemed-to-comply provision advocate for retaining walls to be setback 2m, a retaining wall at the primary street boundary will allow for Dwelling 1’s outdoor area to be utilized more efficiently. It may be appropriate however to require the retaining wall to be screened or appear as part of the primary street fence through a uniform design the length of the primary street – e.g. Retaining Wall 600mm + 600mm visually permeable slatting above = 1.20m front fence Finished Floor Level/Site Works and Visual Privacy Filling within the primary street setback is proposed to be up to 600mm above natural ground level. As the proposed cut and fill is a response to the natural slope, site works are deemed appropriate and vary minimally from the R-Code deemed-to-comply provisions. Visual privacy for the adjoining North Eastern property may be impacted however, and as such, as a condition of approval, it is appropriate permanent screening devices be required (e.g. higher or glazed windows, fencing, external blinds). Street Surveillance Dwelling 1’s entry is from the south western elevation and is not clearly visible from the street. It does however provide surveillance to the street through Bedroom 1. All dwellings additionally provide surveillance through major openings to the communal access approach. The R-Codes recognize that there may be circumstances where a more appropriate housing design will better suit development of the site rather than achievement of all the deemed-to-comply provisions. On this basis it is recommended the Council offer its support to this proposal subject to conditions listed in the staff recommendation. OFFICER’S RECOMMENDATION That Council:

Issue Planning Approval for six (6) Grouped Dwellings at Lot 231 (HN 65) Rushton Street, Carnarvon subject to the following conditions:

(5) The development is to be generally carried out in accordance with the plans provided with the Application and modified to the requirements of the responsible authority as follows:

a. Permanent screening for major openings to habitable rooms associated with the North

Western elevations of Dwellings 1, 2 and 3 shall be implemented to provide visual privacy.

Plans are to be reconfigured as necessary to the satisfaction of the responsible authority taking into the above requirements and when endorsed by the responsible authority shall become the amended plans.

(6) Prior to the commencement of development, the following matters shall be submitted to the

requirements and approval of the Chief Executive Officer (CEO) and when endorsed by the

responsible authority shall become the amended plans:

i. A geotechnical report covering the development area being prepared by the applicant at the applicant’s cost and to the satisfaction of the responsible authority. The report to be lodged, together with certification from a structural engineer that the design is suitable for the site conditions as outlined in the geotechnical report.

j. A Stormwater Management Plan prepared by a certified practicing Hydraulic Engineer to be prepared in conjunction with the Local Authority which shall include an analysis of the existing hydrology of the site, having regard to and addressing the method of disposal and management of stormwater.

k. All approved drainage and stormwater infrastructure shall be installed during construction and prior to the completion of the development, and thereafter maintained and operated in accordance with the approved Stormwater Management Plan at the applicant/owner's cost.

l. A dust management plan addressing the clearing and bulk earth works.

m. Written confirmation of the colour palate to be used for the external presentation of the buildings, including roof and wall cladding with associated trim and flashings.

n. Written confirmation on the perimeter fencing style and colour/s;

o. A Staging and Construction Management Plan that addresses: xiii. staging of the development; xiv. noise; xv. accommodation of builders/site workers;

xvi. hours of construction; xvii. traffic management;

xviii. parking management to allow operation of the existing commercial development;

xix. access management; xx. management of loading and unloading of vehicles;

xxi. heavy vehicle access; xxii. dust;

xxiii. protection of trees (to be retained); and xxiv. any other relevant matters. The requirements of this plan are to be observed at all times during the construction process.

p. The submission of a landscape plan. The Plan should indicate: iii. the location and type of fencing to be installed; and iv. the location and type of reticulation to be installed; and the location and

type of paving to be installed (including ‘alleyways’ within the dwelling development).

The Plan should also include:

v. a plant schedule nominating each species; vi. the spacings of each species;

vii. the numbers of plants required; and viii. the size of each plant to be used at the time of planting, together with the

anticipated height of each plant at maturity.

(7) Prior to occupation of the development the following shall be undertaken to the requirements of

the CEO where once approved, the arrangements will be endorsed to this Planning Approval.

d. Management and strategy arrangements shall be submitted addressing the means by which garbage and recycling arrangements will be established in such a manner that it will not negatively impact the amenity of the locality.

e. The landscaping and reticulation as identified this Approval is to be established in accordance with the approved plan(s) prior to occupation of the development and thereafter maintained to the satisfaction of the responsible authority.

f. All external fixtures and garbage bin pads, including but not restricted to air-conditioning units, satellite dishes and non-standard television aerials, but excluding solar collectors, are to be located such that they are not visible from the street or negatively impact on the amenity of the locality.

g. An internal and external lighting plan detailing all security and safety lighting in communal areas. The lighting shall be installed in full in accordance with the development hereby approved, and thereafter maintained.

h. The internal driveway accessway and car parking bays paved.

i. The retaining wall being uniform along the primary street and form a part of the front fence

Advice Notes

(i) With reference to Condition (3b), details on the site specific design of control and disposal of stormwater from the site is to be based on advice from the Shire. The roof downpipes must not openly discharge onto the ground including paved areas. All downpipes must discharge into a suitably designed storm-water drainage system to the specifications of the Shire.

(iv) A grant of planning consent is NOT a Building Permit. A Building Licence must also be

obtained for this development.

(v) This approval does not confer approval under other relevant legislation, including but not limited to, the Local Government (Miscellaneous Provisions) Act 1960 as amended, The Building Act 2011 and the Health Act 1911. It is the responsibility of the landowner to determine any necessary approvals required and obtain such approvals prior to the commencement of use. However, to assist in understanding the necessary requirements and approvals, further information can be obtained by contacting the Shire Building Surveyor and Environmental Health Officer on Ph: 9941 0000 in regard to the above mentioned legislation.

(vi) Rights of appeal are also available to you under the Planning and Development Act 1928

(as amended) against the decision of Council, including any conditions associated with this decision. Any such appeal must be lodged within 28 days of the date of this decision to the State Administrative Tribunal (telephone 9219 3111 or 1300 306 017).

(vii) The Shire of Carnarvon contains many places of Aboriginal Heritage significance.

Applicants are advised to consider Aboriginal heritage issues and their obligations under the Aboriginal Heritage Act 1972 at an early stage of planning.

(viii) This approval does not remove any responsibility the Applicant may have in obtaining a

vegetation clearing permit from the Department of Environment Regulation and the Department of Parks and Wildlife in accordance with the Environment Protection Act 1986.

(ix) This approval does not remove any responsibility the Applicant may have in notifying the

Federal Department of Environment of the proposal for consideration of impacts in accordance with the Environmental Protection and Biodiversity Conservation Act 1999.

…………………………………..(Author) …………………………………(Manager/CEO)

Schedule 8.3.8 (i)

Site Plan

Schedule 8.3.8 (ii) Elevations

Schedule 8.3.8 (iii) Elevations 2

Schedule 8.3.8 (iv) Floor Plans

8.3.9 BLOWHOLES RESERVE MANAGEMENT PLAN – CONCEPT PLAN AND KEY LEASE PRINCIPLES File No 4A0127.21 Location/Address Shire of Carnarvon- Blowholes Reserve Crown Reserve 37457 – Parklands, Recreation & the Letting of Cottages Crown Reserve 37458 – Holiday Chalets Crown Reserve 37459 – Caravan Park & Camping Crown Reserve 39666 – Rubbish Site Author Leah Ivey- Economic/Tourism Officer Financial Interest Nil Date of Report 29 April 2014

Summary This report presents two key issues requiring Council’s resolution to further the progress of the Blowholes Reserve Management Plan. The first relates to a site concept plan outlining general locations for the various land uses of the Blowholes reserve, taking into account known coastal hazards over the twenty year planning period. The second relates to key principles of the new shack lease arrangements to be put in place once the Management Plan has been completed and endorsed. Background In late December 2012, correspondence was received from the Minister for Lands detailing a way forward for the removal of the existing shacks and allocation of up to 40 leased chalet lots through a new Reserve Management Plan. This Plan is intended to set strategic direction for the Blowholes reserve accounting for recreational day use; nature based camping, allocation, development and operation of privately owned shacks, as well as coastal protection measures and initiatives. Accordingly the plan is to be prepared and adopted by Council, and endorsed by the Minister of Lands to supersede the Blowholes Master Plan completed in 2008. A key focus of the Management Plan to date has revolved around planning for the replacement of the existing squatters’ shacks, specifically the likely need for relocation due to the 2013 revision of State Planning Policy (SPP) 2.6. To clarify the issue and reach a resolution, the Shire has completed investigations into the coastal setback situation for the Blowholes area based on revised SPP 2.6 (2013) to confirm the projected level of risk to the existing squatters’ shacks area. This has included an updated coastal setback report by Oceanica in 2013, advice from Council’s solicitors and the Department of Planning on the relevance of SPP 2.6 to the Blowholes Reserve and the Shire’s level of risk in relation to legal liability. Based on the technical and legal advice a meeting was convened with Shack owners on 11 September 2013 to advise them of the potential need to move and gain feedback. Upon reviewing the collective advice and sentiment of the Shack owners, the Council on 24 September 2013 resolved to: “Acknowledge and accept the professional and technical advice offered by Edge Planning and Property consultants and sub-consultants Oceanica Marine and Coastal Specialists (in consideration of the Shire’s legal advice) to have the new shack structures located outside the identified inundation line to an area that more suitably aligns with the SPP 2.6 guidelines and offers the Shire and it’s rate payers a lower level of liability risk for the next twenty years”. Based on this Council resolution, Edge Planning were advised to move forward with the task of producing a concept plan for the Blowholes Reserve, with proposed shacks relocated north east of the existing shack site, beyond the known inundation area. The concept plan was also required to consider and assign nodes for the various other activities currently undertaken within the reserve including day visitation, caravan and camping, conservation and boat launching.

Statutory Environment The Blowholes Reserves Management Plan is be prepared pursuant to Section 49 of the Land Administration Act 1997. Policy Implications The process has accounted for and is relatively consistent with a range of policies documents pertinent to

the Blowholes Reserve, as listed below.

• State Planning Policy 2.6 • Illegal Occupation of Coastal Crown Land (squatters) Policy

Financial Implications The Management Plan project is being funded through a budget allocation set aside for future development of the Blowholes Reserve. Strategic Implications The Management Plan will accord with the following Shire goals and desired outcomes as expressed in the Carnarvon Strategic Community Plan 2011:

Voting Requirements Simple Majority Comment One of the key outcomes of the Reserve Management Plan has been to establish the layout of development areas for shack structures, caravan and camping, day use and conservation. This included selecting areas of the Blowholes that most suitably met the requirements of each activity, based on site analysis and advice provided during the investigations into SPP 2.6. It was also important to provide separate and structured areas which will alleviate some of the management issues currently experienced at the Blowholes due to conflicting land uses. Taking these considerations into account, Edge Planning has provided the Shire with a concept plan, depicted in Figure 1 below, which sets clear areas accounting for the current land uses of the Blowholes.

Outcome 1.1 Increased tourism within the region

1.1.1 Promote and support local and regional tourism initiatives.

1.1.4 Enhance and maintain existing Shire tourism facilities (also refer to 2.6.1).

1.1.5 Identify and further develop new tourism attractions and facilities.

Outcome 2.1 Continued conservation and enhancement of the natural environs.

2.1.4 Develop a management plan for the control, development and rationalisation of coastal and inland shire tourism nodes in consultation with relevant stakeholders.

2.1.5 Implement coastal remediation and repair of land under the control of the Shire.

Figure 1: Blowholes Reserve Management Plan

Based on the professional and technical advice available regarding SPP 2.6, a directive was given to Edge Planning to allocate the new chalet development area north east of the existing shack sites. This development area will ensure shacks are constructed outside of the inundation zone presenting a lower liability risk to the Shire, and the Shire has fulfilled its responsibility of implementing an appropriate coastal hazard management response. The new area provides adequate land for locating the 40 replacement shacks based on individual ‘lots’ being no larger than the 180m2 endorsed by Council as part of the shack design parameters on 24 January 2014. The concept plan recommends a few minor alterations to the day use area of the Blowholes from what is currently in practice, including extending the car parking to include an area to the south of the day use area currently being utilised for camping. The boat ramp car park will be retained in its current location for day use and boat trailer parking and will accommodate a Sea Search and Rescue- hard stand area. The nature based camping component of the Blowholes currently has little structure in place in terms of an allocated area. This has led to ad hoc sites and paths accumulating unnecessarily along the width of the reserve making it difficult for the Blowholes caretaker to monitor, and destabilising fragile sections of the environment. The concept plan recommends a more compact and structured area be allocated to the south of the reserve in an area currently occupied by some of the existing shacks. Due to the risk of inundation, the area is unsuitable for permanent habitable structures to remain; however it can accommodate caravans and tents which are easily removed prior to any coastal event that poses a risk to property or loss of life. By utilising this area it will also allow for sites to be assigned to areas already cleared rather than requiring the removal and disturbance of additional vegetation. The remaining area currently occupied by a combination of shacks and nature based camping has been identified for re-vegetation. Once shacks have been removed access through these areas will be restricted via low fenced barriers to allow for rehabilitation of disturbed sections of the reserve to occur.

Figure 2: Blowholes Site Concept Plan

Indicative layout

Finally the concept plan proposes a new road be constructed that leads to the boat ramp and nature based camping area bypassing the new shack development. While this road will need to be surveyed to determine its exact location it will provide a fire break for the development forming part of the fire management plan. By bypassing the shack development it will also relieve safety concerns of children crossing a major road to gain access to the beach. The current road will terminate after the day use car park and vehicle access will not be available through to either the boat ramp or nature based camping area from this direction. Once the concept plan has been endorsed, Edge Planning will move forward with mapping out individual ‘lots’ for the new shack and camping areas to be included in the draft Reserve Management Plan. The Management plan process should provide a clear path forward to ending the current interim lease arrangements and replacing them with longer term lease provisions. To this end a number of key principles which relate to the establishment of new lease arrangements and managing the removal of shacks has been considered for inclusion in the draft Reserve Management Plan. Suggested ‘key principles associated with the leasing arrangements

How will leases will be allocated? It is intended that the new lease for these ‘lots’ will be with one or two clearly defined persons, and no person or entity will be permitted to hold a licence or lease over multiple lots. The entity may be a husband/wife but not multiple friends, relatives etc. The Shire does acknowledge that most existing shacks have multiple partners involved and to accommodate this practice a list of beneficiaries can be provided to the Shire at the time of signing the lease. A maximum of four beneficiaries over the age of 18 will be permitted for each lease. • Will licences and leases be transferable? Licenses and leases will only be transferable from the original lessee to another individual by passing the lease onto one of the beneficiaries provided at the time of signing the agreement. Transferring of the lease can occur due to the death of the original entity or if the original entity wishes to opt out of the lease at any time during the 20 year period. In these circumstances the lease will be offered to the beneficiaries in the order in which they have been listed. A defined period will be available in which they can either accept or decline taking over the lease before it is offered to the next beneficiary provided. Leases would not be transferred under to individuals not listed as beneficiaries. If an entity wants to transfer the licence or lease, or should all listed beneficiaries elect not to take up the lease it can only be undertaken as part of a ‘tender’ process by the Shire. • What is the anticipated fee for a Licence? The licence is likely to be a similar fee to a minimum planning approval fee (around $150) with the lease requiring an annual fee of $1000 (indexed by CPI). • What if 100% of ‘owners’ can’t achieve acceptance? In terms of the allocation of the new shack lots, the Shire understands that the Blowholes Protection Association (BPA) would like to be involved in this process. After some discussion the feeling is that the Reserve Management Plan should allow for this involvement to occur where there is 100% support from shack owners. On this basis, the suggested process would be that the BPA President would advise Shire and the Department of Lands as to how the allocation will be undertaken and provide the Shire with a Statutory Declaration stating that 100% of all shack owners would like the BPA to arrange the allocation and agree to the proposed process.

The Shire would then give a defined date by which the BPA would need to provide the Shire and Department of Lands with a list of the allocated lots. The list of allocations would need to be accompanied by a second Statutory Declaration advising that the list was undertaken with the acceptance of 100% of current shack owners. If 100% of owner acceptance cannot be achieved through the BPA, the Shire will undertake the allocation through a ballot system. Once the ballot is undertaken, preferably by a returning officer of the Australian Electoral Commission, shack owners would have thirty days to advise whether they will retain the balloted lot or a lot that they may have negotiated/exchanged with another balloted lot recipient. Essentially, the process of the ballot would not prevent the trading of lots amongst current shack owners up until the defined closing date. Once the defined closing date has passed current ‘shack owners’ will have either advised Shire they have chosen to accept a lot or decided against accepting a new lot. A current ‘shack owner’ who doesn’t take up the offer of a new lease by the defined closing date will lose entitlement to their existing shack. The Shire would then require them to remove the existing shack within 60 days or face legal compliance. • What if there are lease lots left over from either the Blowholes Committee process or the ballot system? Any lease lots left over from either the BPA process or the ballot system will be the ‘property’ of the Shire and available for lease at a cost determined by the Shire. It is possible this may need to be in the form of a business plan as it is likely to be the disposal of an asset (required under the Local Government Act). It may also be necessary that the ‘sale’ will need to be undertaken by a tender. The tender would not be open to the recipient of a lot or anyone who has an existing shack and once undertaken the lease would immediately come into effect due to new lessees not having an existing shack to remove. It would be compulsory that new licence/lease holders become a member of the BPA. It should be noted that the Shire is seeking the necessary advice from the Department of Local Government to ensure that the above arrangements do not breach the requirements of the Local Government Act 1995 with respect to divesting of an ‘asset’. Once this advice is received, the matter will be further discussed in the anticipated report to the May 2014 Council meeting. • How do we ensure the removal of existing shacks? The issue of removing the shacks will be an important matter for Council to resolve through the Reserve Management Plan process and eventual implementation. Some shack owners have voiced a desire to utilise their existing shacks while they construct the new one which will provide somewhere to stay and store equipment while building. To allow for this to occur it is suggested that once the leases have been allocated, the Shire will also issue a licence to the successful lessee. The licence would only be available for a limited amount of time, 12 months, and will be non-renewable. Accordingly all old shacks should be removed within the 12 months period of a licence, along with the ‘lessee’ needing to seek planning approval and a building permit for the new shack and a demolition permit for the old shack. There may however be some difficulty if the site of a new shack is on or near the old shack/s. This would be particularly difficult if a lessee was allocated a lot that straddled a site of someone else’s old site. For this reason, some shacks may need to be removed almost immediately after allocation however this issue could be resolved with input from the BPA. As per the Ministers letter lessees will have two years to build the new shacks, with a potential opportunity to extend by a further 12 months. However before a new shack can commence occupation, it would require ‘sign off’ from the Shire that the old shacks had been removed and disposed of appropriately at the Shire Waste Disposal site.

• Will license’s and leases at the same value? All licenses and leases will be provided at the same value. The lease will also include the Shire’s cost (pro rata) for surveying and pegging being carried out. The lease would prohibit the removal of pegs and the lessee would be responsible for the re-pegging of the site. Conclusions In conclusion, it is recommended that Council give in principle support for the concept plan for the Blowholes Reserve to be utilized in the draft Reserve Management Plan. This concept plan has tried to establish an equitable outcome for the numerous users of the reserve, while ensuring that Shire has undertaken its responsibilities as the reserve custodian of adopting appropriate coastal hazard adaption planning measures. The Shire needs to ensure through this Reserve Management Plan process that steps have been taken to limit the possibility that Shire is left with the responsibility of future clean-up and rehabilitation of the shack area after the twenty year leases expire. To minimise the risk of this occurring it is recommended an additional fee be charged for the life of the lease. This fee will act as a bond for each shack and will be deposited into a Shire reserve account (or similar). On removal of the shack and site rehabilitation by year 21 the bond would be returned to the lessee. This will give shack owners an incentive to remove their shack themselves to recoup their bond rather than negating their responsibility and walking away. It is also suggested that Council give consideration to the key principles that will inform the establishment of new lease arrangements for the shacks. These principles will assist with detailing a clear way forward for allocation of lots, removal of the existing shacks, associated fees and the conditions of transferring a lease. Both considerations will be pivot in the management and governance of the Blowholes Reserve once the Reserve Management Plan has been completed. OFFICER’S RECOMMENDATION That Council in relation to the preparation of the draft Blowholes Reserves Management Plan resolve as follows:

1. The draft ‘Blowholes Concept Plan’ is to be prepared generally in accordance with the plan presented at Figure 1 of Report to Council (Item 8.3.9) for inclusion in the draft Blowholes Reserve Management Plan.

2. Support the key principles regarding lease arrangements contained in Report to Council (Item 8.3.9) involving allocation, removal of shacks, associated shack fees and transferability of the leases.

…………………………………..(Author) …………………………………(Manager/CEO)

8.4.1 INFRASTRUCTURE SERVICES POLICIES AND PROCEDURES FOR CONSIDERATION File No 4A0103 Location/Address N/A Name of Applicant N/A Author David Klye – Director Infrastructure Services Financial Interest Nil Date of Report 29th April 2014 Summary Update of Council policies and adoption of new policies that are particularly applicable to the Infrastructure Services Directorate. Background It has been recently highlighted that Council’s policies are several years old and in need of review. This is the first of what is expected to be a series policy update agenda items reviewing the policies of the organisation. Statutory Environment Council’s role to determine the Local Government’s policies is defined in the Local Government Act, Section 2.7(2)(b). Policy Implications This item seeks to update and set Council policy predominantly for the Infrastructure Services area. Financial Implications There are no significant direct financial implications for the current budget as a result of the adoption of the proposed policies, however, the proposed policies will in some part direct the activities of Council into the future and thereby have significant effect on the formulation of future budgets. Strategic Implications The recommendation supports the following Strategic objectives; Civic Leadership Objective 5: Leadership and community engagement to ensure the best use of our physical, financial and human resources. “The Carnarvon community will hopefully be a leader in multicultural communities living in harmony setting the benchmark for other communities.” Outcome 5.1 A well engaged and informed community. 5.1.1 Improve community awareness of Council's strategies, facilities and services. Outcome 5.2 A high standard of governance and accountability. 5.2.1 Maintain a high standard of corporate planning and reporting. 5.2.2 Ensure compliance with all relevant legislation and regulations. Outcome 5.3 Improved business performance and quality of service delivery. 5.3.1 Monitor and review business processes, structures and policies to improve performance and

service delivery. 5.3.3 Develop and implement an organisational performance management system that aligns to the

Community Plan. Outcome 5.6 Best practice human resource management practices 5.6.2 Provide timely and accurate information across the organisation. 5.6.3 Develop appropriate processes and procedures to support human resources. Voting Requirements

Simple Majority Comment The policies presented in this item are applicable mainly to the Infrastructure Services Directorate, there are a number of additional policies from other areas of the organisation that are expected to be presented to Council for consideration over the coming months. Some of the policies presented in Schedule 1 attached to this report are an update of existing and past policies. There are a number of new policies in response to a reinvigorated management and administration of Council. In all cases the policies presented are considered at an officer level to represent a sound foundation and guidance for the organisation. The following is a list of the policies presented for Council’s consideration; IS-001 Vehicle Crossover – Council Subsidy IS-002 Commercial and Private Recreational Activity at Aquatic Centre IS-003 Maintenance of Council Roads, Station Access Roads and Station Airstrips IS-004 Graffiti Management IS-005 Private Works IS-007 Asset Management IS-008 Commercial and Private Use of Council’s Assets IS-009 Private Works and Developments on Road Verges and Council Managed Land IS-010 Traffic Management for Events on Roads IS-011 Stormwater Management for Developments. These policies represent in general Council’s previous position on most matters. Where changes are proposed they have been incorporated to match current best practice, improve efficiencies or meet a newly identified need. Existing Policies There are existing policies currently in force which should be revoked as the above proposed policies replace them other than for H004 SWIMMING POOL PENALTIES policy which deals with penalties for behavioural misdemeanours at the swimming pool and refers to By-Laws that are no longer in existence. This particular policy sets penalties for various behavioural misdemeanours which in the author’s opinion is best left to the Pool Manager. The policies that are proposed to be replaced and should consequently be revoked are; W009 GRAFITTI MANAGEMENT W010 TRAFFIC MANAGEMENT FOR EVENTS W017 STATION ACCESS ROADS AND AIRSTRIPS F006 ASSET MANAGEMENT The ASSET MANAGEMENT policy adopted by Council at its June 2013 meeting and H004 SWIMMING POOL PENALTIES discussed above. Crossover Subsidy Amount In accordance with Local Government (Uniformed Local Provisions) Regulations 1996, Section 15 (1) & 15 (2) Council is “Obliged to bear 50% of the cost, as estimated by the local government, of a standard crossing”. A recent local quotation for construction of a standard crossing for $1100.00 means that council is obliged to bare a minimum of $600 dollars of the cost to construct a standard crossover. It may be

prudent for Council to make some allowance for longer crossovers than was quoted for in the quotation above. Lane Fee The cost to operate Councils public swimming pools in Babbage Island Road has been calculated to be in excess of $100 dollars per/hour. A Lane or an area equivalent to a lane (including the toddlers pool) is about 1/9th of the total area of both pools implying that the fee for exclusive use of a lane or an equivalent area of the pool should be $11.00 per hour plus GST, rounded to $12.00 /hr incl. GST OFFICER’S RECOMMENDATION It is recommended that Council;

1. in accordance with Section 2.7(2)(b) of the Local Government Act 1995, update its existing policies with the following revised versions attached in Schedule 1 as listed below; IS-003 Maintenance of Council Roads, Station Access Roads and Station Airstrips IS-004 Graffiti Management IS-007 Asset Management IS-010 Traffic Management for Events on Roads

2. in accordance with Section 2.7(2)(b) of the Local Government Act 1995, adopt the following new policies attached in Schedule 1 as listed below; IS-001 Vehicle Crossover – Council Subsidy IS-002 Commercial and Private Recreational Activity at Aquatic Centre IS-005 Private Works IS-008 Commercial and Private Use of Council’s Assets IS-009 Private Works and Developments on Road Verges and Council Managed Land IS-011 Stormwater Management for Developments

3. in accordance with Section 2.7(2)(b) of the Local Government Act 1995, revoke the following policies; F006 ASSET MANAGEMENT W009 GRAFITTI MANAGEMENT W010 TRAFFIC MANAGEMENT FOR EVENTS W017 STATION ACCESS ROADS AND AIRSTRIPS The ASSET MANAGEMENT policy adopted by Council at its June 2013 meeting H004 SWIMMING POOL PENALTIES

4. add the following items and corresponding fees to council’s Schedule of rates for the current financial year 2013/14 to accord with the above policies; Vehicle crossover subsidy payment $ 800.00 ex GST Pool hire – Lane fee (or equivalent area) $ 11.00 /lane /hr ex GST

SCHEDULES 8.4.1

OBJECTIVES: This policy provides guidelines on the requirements for eligibility of an application for a Council subsidy for the construction of crossovers. DEFINITIONS: Crossover means a vehicular carriageway constructed between a road formation and the front boundary of a property. Crossover Subsidy is an amount determined by Council in accordance with Local Government (Uniform Local Provisions) Regulations 1996 Sections 15(1) and 15(2). The crossover subsidy is payable to property owners for the satisfactory completion of a crossover in accordance with this policy. POLICY STATEMENT/S: 1. A crossover constructed between a carriageway and a front property boundary only may be eligible for a

Council crossover subsidy.

2. The construction specification, drawing and application to construct a crossover may be obtained from Council’s offices.

3. The subsidy payable for a crossover shall be to the value determined by Council in accordance with Local Government (Uniform Local Provisions) Regulations 1996 Sections 15(1) and 15(2) and as published in Council’s Schedule of Fees.

4. Applications for the subsidy will be considered following submission to Shire Administration of a completed

application on the ‘APPLICATION FORM – CROSSOVER SUBSIDY’.

5. Applications will be considered and maybe accepted, amended or refused. Following determination applicants will be advised accordingly.

6. Conditions of approval, including any amendments required will be detailed on the approval to proceed.

7. To be eligible for a crossover subsidy the crossover must be constructed in accordance with Council’s current

POLICY NO IS-001

POLICY VEHICLE CROSS OVER - SUBSIDY

RESPONSIBLE DIRECTORATE INFRASTRUCTURE

COUNCIL ADOPTION Date: Resolution No.

REVIEWED/MODIFIED Date: April 2014 Resolution No.

Date: Resolution No.

LEGISLATION Local Government Act 1995, Section 3.1 Local Government (Uniform Local Provisions) Regulations 1996 Sections 15(1) and 15(2)

RELEVANT DELEGATIONS

crossover construction specification or to a standard which in the opinion of the Chief Executive Officer is superior to that standard.

8. The subsidy applies to crossover construction between the road carriageway and the front property boundary only.

9. The subsidy does not apply to repairs, maintenance or reconstruction of existing crossovers.

10. A single new crossover to private properties is eligible for a Council subsidy subject to the proponent gaining prior written approval. One Crossover Subsidy is available per property title.

11. A single (or one one-way in or one one-way out) new crossover to commercial properties is eligible for a Council subsidy subject to the proponent gaining prior written approval. One Crossover subsidy is available per property title.

12. Only those crossovers constructed using concrete or proprietary manufactured brick pavers are eligible for the subsidy. Bitumen or asphalt sealed or gravel or concrete slab crossovers are not eligible for the subsidy.

13. Where the approved crossover crosses one of Council’s cast in situ concrete footpaths, the footpath shall be reconstructed using concrete to the crossover specification. Any damage caused to the footpath shall be repaired by the applicant at the applicant’s expense to the satisfaction of the Chief Executive Officer.

14. It shall remain the responsibility of the applicant to avoid damage or disturbance to any underground services, during construction and any necessary repairs to such services shall be entirely at the applicant’s cost.

15. If in the Shire Administration’s opinion, the construction of the crossover has resulted in damage to any of council’s assets such as the roadway surface or pavement, kerb, footpath, verges, signage, vegetation or the like, the Shire Administration’s may order the applicant to effect repairs. If the applicant fails to repair the damage within the time stipulated by the notice, The Shire may do so and all costs, including administrative on costs will be payable by the applicant and maybe deducted from any subsidy.

16. Should the crossover be required to traverse a drain, the applicant must install culverts as specified on the approval.

17. In order to be eligible for the subsidy the crossover works shall be inspected and approved in writing by Council’s inspector. The minimum inspections required are, 1) immediately prior to pouring concrete (or laying pavers) and 2) following completion of the works. The cost of the first each of these two inspections only is met by Council. If additional inspections are required because the works failed to meet the specifications, these will be at cost to the applicant in accordance with Council’s schedule of fees and charges.

18. Shire Administration shall be given not less than 24 hours prior notice of the time for which inspections are requested. The request must be directed to the officer nominated on the approval. Inspections will normally be limited to Council’s ordinary business hours.

EXPLANATORY NOTES: The crossover subsidy is intended to be an equitable subsidy available as a once only offer to each property title to encourage the construction of suitable crossovers. The application assessment fee is leveed to recover the cost of undertaking the assessment of application and the inspections. It is a non-refundable Fee as costs to Council to process the application commence immediately the application is accepted. APPLICATION/S: This policy applies all private property titles within the Shire of Carnarvon that have not previously received a crossover subsidy.

SHIRE OF CARNARVON POLICY

OBJECTIVES:

To provide clear guidance on the commercial and private recreational hiring of the centre, pools or part of the pools at the Carnarvon Aquatic Centre. DEFINITION/S: POLICY STATEMENT/S:

1. The centre, or part of it, may be available for hire commercially or privately for aquatic

activities. The Centre is NOT AVAILABLE for hire for social occasions.

2. All applicants must apply to the Shire administration to obtain approval prior to utilising Aquatic

Centre or part thereof for exclusive use. The CEO may approve or reject any application at his

discretion. Applications may be approved or rejected. Applicants will be notified of the

outcome of their application.

3. Approvals will be granted for single sessions or for regular sessions, approvals will be granted

for one (1) Aquatic Season at a time.

4. Bookings will be taken on a first come first served basis.

5. Council reserves the right for the Aquatic Centre Manager to mitigate the activity of a successful

applicant should there be excessive numbers or inappropriate behavior at the Aquatic Centre.

6. Exclusive use of lanes or equivalent area of the of the main pool at the Aquatic Centre shall

attract a “Lane Fee” for each lane required for exclusive use in addition to normal entry fees.

7. Exclusive use of half of the toddlers pool at the Aquatic Centre shall attract a “Lane Fee” for

exclusive use in addition to normal entry fees.

8. The fee for exclusive commercial or private recreational use of the entire Aquatic Centre shall

be the normal entry fee for each person or Council’s “Venue hire per hour” fee (plus the

“Administration fee for commercial users” fee if applicable) whichever is higher.

9. After hours exclusive use of the Aquatic Centre shall attract Council’s “Venue hire per hour” fee

plus a charge for the provision of supervision (plus the “Administration fee for commercial

users” fee if applicable). The type of supervision and the associated charge shall be determined

POLICY NO IS-002

POLICY COMMERCIAL AND PRIVATE RECREATIONAL ACTIVITY AT AQUATIC CENTRE


COUNCIL ADOPTION Date: April 2004 Resolution No.



LEGISLATION Local Government Act 1995, Section 3.1


by the CEO.

EXPLANATORY NOTES: APPLICATION/S:

OBJECTIVES:

Provides guidance on the maintenance of Council’s roads within the Shire of Carnarvon to facilitate travel between

significant public destinations including destinations that may be outside the Shire boundaries.

Provides guidance on Council’s maintenance of Council Roads, Station Access Roads and Station Airstrips.

DEFINITION/S:

Homestead fence means the fence immediately surrounding the house, often referred to as the “garden fence”.

POLICY STATEMENT/S:

1.0 Council maintains the country roads between significant public destinations as listed on the attached road

schedule.

2.0 Council maintains one access road to the Station Homestead on each station. The access road is maintained

up to the garden fence.

3.0 Council is not responsible for the maintenance and serviceability of station airstrips.

4.0 Council avoids where possible competing with private service providers in undertaking maintenance to

private airstrips.

5.0 The Chief Executive Officer may at his discretion authorise Council’s workforce to undertake maintenance to

station roads and private airstrips in accordance with Council’s Private Works Policy.

EXPLANATORY NOTES:

APPLICATION/S:

POLICY NO IS-003

POLICY Maintenance of Council Roads, Station Access Roads and Station Airstrips

RESPONSIBLE DIRECTORATE Infrastructure


REVIEWED/MODIFIED Date: Resolution No.





SCHEDULES

South Roads

Road Number Name Length Km From To Type

82 Callagiddy/Marron 102.03 North West Coastal Highway Edaggee - Wahroonga Rd Shire Road U

188 Callagiddy Rd 2.45 Callagiddy/Marron Rd Callagiddy Homestead Station Access U

189 Ella Valla Rd 0.4 Callagiddy/Marron Rd Ella Valla Homestead Station Access U

224 Marron Homestead Rd 1.08 Callagiddy/Marron Rd Marron Homestead Station Access U

90 New Beach/Bush Bay Rd 8.46 North West Coastal Highway New Beach - Bush Bay Public Access U

218 Bush Bay 32.01 New Beach/Bush Bay Rd North West Coastal Highway Public Access U

91 Uendoo Rd 1.42 Bush Bay Uendoo Creek Public Access U

89 EllaValla/Winderie 57.01 Callagiddy/Marron Shire of Upper Gascoyne Boundary Shire Road U

192 Yalbalgo Rd 1.8 EllaValla/Winderie Yalbalgo Homestead Station Access U

83 Yalbalgo North 23.32 EllaValla/Winderie Carnarvon - Mullewa Rd Shire Road U

88 Edaggee/Marron 45.63 North West Coastal Highway Wahroonga/Pimbee Shire Road U

115 Edaggee Station Rd 1.5 Edaggee/Marron Edaggee Homestead Station Access U

86 Wahroonga/Pimbee 87.75 North West Coastal Highway Shire of Upper Gascoyne Boundary Shire Road U

248 Wahroonga Rd 0.38 Wahroonga/Pimbee Wahroonga Homestead Station Access U

81 Gilroyd Rd 1.01 Wahroonga/Pimbee Shire of Shark Bay Boundary Shire Road U

87 Meedo/Pimbee 40.8 North West Coastal Highway Meedo Homestead Station Access U

87 Meedo/Pimbee 28.37 Meedo Homestead Wahroonga/Pimbee Rd Station Access U

92 Wooramel 2.32 North West Coastal Highway Wooramel Homestead Station Access U

95 Gladstone Rd 6.96 North West Coastal Highway Gladstone Jetty Public Access U

187 Yaringa Rd 0.65 North West Coastal Highway Yaringa Homestead Station Access U

242 Carnarvon - Mullewa Rd 117.95 North West Coastal Highway Shire of Upper Gascoyne Boundary Shire Road S

84 Meeragoolia Rd 13.34 Carnarvon - Mullewa Rd Meeragoolia Homestead Station Access U

84 Meeragoolia Rd 17.17 Meeragoolia Homestead Callagiddy/Marron Rd Station Access U

85 Rocky Pool Rd 4.16 Carnarvon - Mullewa Rd Rocky Pool Public Access U

185 Doorawarrah Rd 3.85 Carnarvon - Mullewa Rd Doorawarrah Homestead Station Access U

North Roads

Road Number Name Length Km From To Type

66 Blowholes Rd 40.82 North West Coastal Highway Quobba - Gnaraloo Rd Public Access S

65 Boolathana Rd 4.64 Blowholes Rd Boolathana Homestead Station Access U

121 Quobba - Gnaraloo Rd 83.84 Blowholes Rd Gnaraloo Bay Public Access U

184 Beach Rd 4.14 Blowholes Rd Black Rock Public Access S & U

227 Red Bluff Road 7.9 Quobba - Gnaraloo Rd Red Bluff Public Access U

93 Mardathuna Rd 69.32 North West Coastal Highway Mardathuna Homestead Shire Road U

94 Hill Springs Rd 18.86 Mardathuna Rd Hill Springs Homestead Station Access U

183 Mardathuna - Binthalya Rd 42.47 Mardathuna Rd Kennedy Range Rd Shire Road U

96 Cooralya Rd 8.45 North West Coastal Highway Cooralya Homestead Station Access U

190 Boologooro Rd 0.5 North West Coastal Highway Boologooro Homestead Station Access U

179 Manberry Rd 14.96 North West Coastal Highway Manberry Homestead Station Access U

97 Minilya Access Rd 7.96 North West Coastal Highway Minilya Homestead Station Access U

174 Minilya Lyndon Rd 154.75 North West Coastal Highway Lyndon - Towera Rd Shire Road U

76 Wandagee Rd 3.6 Minilya Lyndon Rd Wandagee Homestead Station Access U

249 Middalya Rd 0.4 Minilya Lyndon Rd Middalya Homestead Station Access U

79 Sandiman - Williambury Rd 4.95 Minilya Lyndon Rd Willambury Homestead Station Access U

79 Sandiman - Williambury Rd 63.04 Willambury Homestead Shire of Upper Gascoyne Boundary Station Access U

78 Lyndon - Mangaroon Rd 31.91 Minilya Lyndon Rd Shire of Upper Gascoyne Boundary Shire Road U

77 Lyndon - Towera Rd 20.76 Minilya Lyndon Rd Shire of Ashburton Boundary Shire Road U

75 Lyndon - Maroonah Rd 32 Lyndon - Towera Rd Shire of Ashburton Boundary Station Access U

74 Mia Mia Rd 11.6 North West Coastal Highway Mia Mia Homestead Station Access U

178 Winning Pool Rd 2.55 North West Coastal Highway Winning Homestead Station Access U

72 Bullara - Winning Rd 29.26 North West Coastal Highway Shire of Exmouth Boundary Station Access U

67 Warroora East Rd 22.59 Minilya - Exmouth Rd Old Warroora Homestead Station Access U

191 Warroora North Rd 25.42 Warroora East Rd Minilya - Exmouth Rd Station Access U

69 Cardabia Rd 2.09 Coral Bay Rd Cardabia Rd Station Access U

245 Sanctuary Rd 1.17 Coral Bay Rd Rubbish Tip Shire Road S

247 Robinson St (Coral Bay) 0.71 Coral Bay Rd Beach Public Access S

240 French 0.28 Robinson St (Coral Bay) Cul-de-sac Public Access U

OBJECTIVES:

Provides guidelines in responding to graffiti on Council property and Private Property abutting council property. Council cannot compel private landowners to remove graffiti and it is dependent on public co-operation, goodwill and financial capacity to achieve an overall reduction of graffiti in Carnarvon.

DEFINITION/S:

Graffiti means the defacement by writing, spraying, scratching or other form of defacement to property without the consent of the property owner.

POLICY STATEMENT/S:

1.0 Council aims for a graffiti free environment.

2.0 Council will remove graffiti from the following:

1.1 Council property

1.2 Private property abutting public areas at no cost to the property owner where the property owner has signed a “Graffiti removal at zero cost “Private Works Application.

EXPLANATORY NOTES:

Council encourages property owners to remove graffiti from private property. Notwithstanding Clause 1 of the Private Works Policy*, Council will undertake the removal of graffiti from private property as a private works project if a private service is not immediately available. The remainder of the provisions of the Private Works Policy shall apply. * It is Council’s view that the imperative to remove graffiti quickly supersedes Council’s policy of avoidance of

competition with the private sector afforded by Clause 1 of the Private Works Policy.

APPLICATION/S:

POLICY NO IS-004

POLICY GRAFFITI MANAGEMENT


COUNCIL ADOPTION Date: July 2008 Resolution No. FC 21/7/08






OBJECTIVES:

To provide guidelines on the extent of private works Council will undertake.

DEFINITION/S:

POLICY STATEMENT/S:

1.0 Council shall avoid where possible carrying out private works where involvement in such works would place Council in competition with private supply.

2.0 Where the cost of private works is expected to be less than $25,000 the CEO may approve the works.

3.0 Where the cost of the private works is likely to exceed $25,000 a report must be submitted to Council for consideration.

4.0 Requests for private works are to be submitted on a completed Private Works Request – Authority form.

5.0 All costs reasonably attributed to the private works project including plant, labour and materials (including overheads) are to be charged to the private works project. In accordance with Council’s Fees and Levees schedule, an additional 20% is charged to provide for costs not normally charged to in-house jobs. An administrative on-cost of 15% is levied on the total job cost. GST is also applicable and is charged on the works including the on cost and the administrative cost.

6.0 This policy does not operate to prevent normal reinstatement works on behalf of Government organisations other than government business enterprises.

7.0 Works for government business enterprises are treated as private works.

8.0 Quotations are not to be provided for works, but an indicative cost to a party requesting work may be given. Charges to that party are strictly the actual costs, plus the administrative on costs plus GST.

Private Works for Community Groups and Local Sporting Organisations

* The CEO shall consider, and at his discretion approve, applications from community groups and local sporting organisations for in-kind works contributions by Council on a case by case basis up to a value of $1,000.

EXPLANATORY NOTES:

APPLICATION/S:

POLICY NO IS-005

POLICY PRIVATE WORKS


COUNCIL ADOPTION Date: 26 June 2002 Resolution No.






OBJECTIVES: To set guidelines for implementing consistent asset management processes throughout the Organisation.

DEFINITION/S:

POLICY STATEMENT/S:

1.0 Scope This policy applies to all Council activities.

2.0 Purpose To ensure adequate provision is made for the long-term replacement of assets by: (a) Ensuring that Council’s services and infrastructure are provided in a sustainable manner, with the

appropriate levels of service to residents, visitors and the environment. (b) Safeguarding Council assets including physical assets and employees by implementing appropriate

asset management strategies and appropriate financial resources for those assets. (c) Creating an environment where all Council employees take an integral part in overall management of

Council assets by creating and sustaining an asset management awareness throughout the organisation by training and development.

(d) Meeting legislative requirements for asset management. (e) Ensuring resources and operational capabilities are identified and responsibility for asset management

is allocated. (f) Demonstrating transparent and responsible asset management processes that align with

demonstrated best practice. 3.0 POLICY Council will adhere to the following key principles in implementing its asset management policy:

(a) A consistent Asset Management Strategy must exist for implementing systematic asset management and appropriate asset management best-practice throughout all Departments of Council.

(b) All relevant legislative requirements together with political, social and economic environments will be taken into account in managing assets.

(c) Asset management principles will be integrated within existing planning and operational processes. (d) Asset Management Plans will be developed for major service and asset categories. The plans will be

informed by community consultation and financial planning and reporting.

POLICY NO IS-007

POLICY ASSET MANAGEMENT


COUNCIL ADOPTION Date June 2013 Resolution No.



LEGISLATION Local Government Act 1995, Section 5.56 Local Government (Administration) Regulations 1996 Section 19DA



(e) An inspection regime will be used as part of asset management to ensure agreed service levels are maintained and to identify asset renewal priorities.

(f) Asset renewals required to meet agreed service levels and identified in adopted asset management plans and long term financial plans will be fully funded in the annual budget estimates.

(g) Service levels agreed through the budget process and defined in adopted Asset Management Plans will be fully funded in the annual budget estimates.

(h) Asset renewal plans will be prioritised and will be implemented progressively based on agreed service levels and the effectiveness of the current assets to provide that level of service.

(i) Council will allocate adequate resources to ensure appropriate asset management practices can be undertaken and to undertake the timely maintenance and renewal or upgrade of those assets so that “life cycle” costs are optimised.

(j) Systematic and cyclic reviews will be applied to all asset classes and assets will be managed, valued and depreciated in accordance with appropriate best practice and applicable Australian Standards.

(k) Future life cycle costs will be reported and considered in all decisions relating to new services and assets and upgrading of existing services and assets.

(l) Future service levels will be determined in consultation with the community. (m) Training in asset and financial management will be provided for councillors and relevant staff. (n) Opportunities for multiple use of assets will be sought.

EXPLANATORY NOTES:

Related Documents Asset Management Strategy and associated Asset Management Plans.

APPLICATION/S:

Implementation of asset management as an organisational philosophy will occur through the Asset Management Procedures – Roles and Responsibilities. This policy applies to Council, Councillors, Executive Leadership Team, Staff and the community involved in the operations, maintenance, refurbishment, renewal, upgrading and development of Council’s existing and new infrastructure assets.

OBJECTIVES:

To provide clear guidance on the commercial and private use of Council owned assets by Council employees and others. DEFINITION/S: POLICY STATEMENT/S:

10. The ongoing use of Council owned assets shall normally be by formal lease or hire arrangement

authorised by Council.

11. In extenuating circumstances the CEO may authorize the use of Council’s assets for commercial

use in accordance with the Private Works Policy.

12. The charge for commercial use of Council’s assets shall be as provided for in the Private Works

Policy.

13. In extenuating circumstances the CEO may authorize the use of Council’s assets for private use

by Council employees.*

EXPLANATORY NOTES:

* Prior authorisation from the CEO is required for the private use of Council’s assets by Council employees. Such use will be in extenuating circumstances only. APPLICATION/S:

POLICY NO IS-008

POLICY COMMERCIAL AND PRIVATE USE OF COUNCIL’S ASSETS








OBJECTIVES:

To provide guidance on what works and developments on road verges, nature strips and Council Managed Land may be undertaken without a Permit to Undertake Works on Public Land and without Council or Shire Administration Approval.

DEFINITION/S:

POLICY STATEMENT/S:

1. Any works on council managed property requires either Council permission or a Permit to

Undertake Works on Public Land other than for the following;

1.1 planting and maintaining grass including installation of a water reticulation system for the

maintenance of the grass,

1.2 Construction of terracing or garden beds with or without edging with a total maximum

height of less than 300 mm and more than 1.8 metres from the back of kerb.

1.2 Growing of plants less than 0.9 m high, more than 1.8 m from the back of kerb and more

than 20m from the boundary line of an intersecting street.

Note: The works referred to above do not require a Permit to Undertake Works on Public Land.

2. A Permit to Undertake Works on Public Land must be obtained prior to undertaking any works on

council managed property, other than those referred to above. Application forms are available

from the Council offices.

3. Statutory Authorities undertaking normal maintenance on their own assets do not require

Development Approval.

POLICY NO IS-009

POLICY PRIVATE WORKS AND DEVELOPMENTS ON ROAD VERGES AND COUNCIL MANAGED LAND








4. To assist in affective management of council’s assets statutory authorities are requested to

obtain a permit to undertake works on public land from Council.

5. Any development shall not impact on any existing or planned footpaths or any other Council or

other authority’s infrastructure.

6. Notwithstanding any of the above Council may at any time undertake any works on property

under its management and control as required.

7. Reinstatement by Council of any development undertaken under this policy will be at Council’s

entire discretion.

EXPLANATORY NOTES:

APPLICATION/S:

OBJECTIVES:

To provide guidance regarding the provision of traffic management to proponents of events that require traffic management.

DEFINITION/S:

POLICY STATEMENT/S:

1. In accordance with Council’s Private Works Policy, Council avoids where possible from providing traffic management services for events on roads arranged by non-Council organisations or individuals in competition with commercial providers.

2. The Chief Executive Officer may at his discretion, provide traffic management services for events on roads arranged by non-Council organisations or individuals in accordance with Council’s Private Works Policy.

3. Council will consider applications from organisations and individuals to Council to provide traffic management services for events they wish to hold on roads. Council may elect to undertake works for charity or service organisations and individuals at a reduced cost on a case by case basis.

4. Council will provide traffic management for the Returned and Services League (RSL) ANZAC day

activities in Carnarvon at no charge to the RSL.

EXPLANATORY NOTES:

Proponents should note that permission from Council is required prior to holding an event on a road managed by Council. Proponents should allow adequate time prior to such events to enable Council to give reasonable public notification of the event. See also, Traffic Management for Events on Roads Procedure.

APPLICATION/S:

POLICY NO IS-010

POLICY TRAFFIC MANAGEMENT FOR EVENTS ON ROADS








OBJECTIVES:

Provides guidance on Council’s requirements for the provision of stormwater management for developments within

the Shire of Carnarvon.

DEFINITION/S:

AEP means the Annual Exceedance Probability for a rainfall event of a specific intensity.

Domestic dwelling standard is any development with;

a) an impervious surface ratio less than 0.5 and at title area of less than 1000m2 or

b) an impervious surface area of less than 500m2 and at title area of more than 1000m

2.or

c) an impervious surface ratio of less than 0.2.

Impervious surface ratio means the total of impervious surface areas divided by the area of the title under

consideration.

Impervious surface area includes any hard-surfaced, area that does not readily absorb or retain water, including but

not limited to building roofs, parking and driveway areas, footpaths and paved recreational areas and patios.

Stormwater management plan means a plan produced specifically for the management of stormwater for the

development under consideration, signed off by an appropriately qualified, experienced and competent

engineer with eligibility for Corporate Membership of Engineers Australia.

POLICY STATEMENT/S:

1.0 Single dwellings on a single title are deemed to comply with the domestic dwelling standard and do not

require a stormwater management plan.

2.0 Developments, other than those described in Clause 1.0 above, that exceed the impervious surface ratio and

size specifications of the domestic dwelling standard require a stormwater management plan.

3.0 All stormwater up to and including an AEP 0.2 rainfall event shall be retained on-site and disposed of via

soakage wells, soakage depressions or soakage areas.

4.0 Stormwater may be disposed of to an adjacent title, which must also comply with this policy, conditional on

the registration of a formal easement over the recipient title providing for such disposal.

POLICY NO IS-011

POLICY Stormwater Management for Developments

RESPONSIBLE DIRECTORATE Infrastructure







5.0 An adequate overland flow path shall be provided for disposal of stormwater off site to an adequate

drain for rainfall events up to and including an AEP 0.01 event.

6.0 Notwithstanding the above provisions the requirement for a stormwater management plan may relaxed

where it is demonstrated to the satisfaction of the CEO that such a plan is not necessary.

EXPLANATORY NOTES:

APPLICATION/S:

8.4.2 CARNARVON RACE CLUB SEALING OF ACCESS ROAD AND CAR PARK File No 5RD107 Location/Address Cornish Street and Carnarvon Race Club Inc. Name of Applicant N/A Author David Klye, Director Infrastructure Services Financial Interest Nil Date of Report 29th April 2014

SUMMARY The Carnarvon Race Club is seeking the support of the Shire of Carnarvon in sealing the end of Cornish Street, its access road and both car parks. As a result of an elected member’s motion presented by Councillor Fullarton, Council at its March 2014 meeting resolved;

That Council endorse an Agenda Item being prepared by staff to be brought back to Council at the April 2014 Ordinary Meeting with the view to assisting the Carnarvon Race Club in sealing Cornish Street (southern end leading to the Race Club), the internal access road and car parking area through an ‘in-kind’ contribution to the design and costings of the project.

BACKGROUND Approximately 740 m of the Council maintained Cornish Street from the Carnarvon Road/HMAS Sydney II Memorial Avenue intersection is sealed with approximately 120 m unsealed at its southern end to the entrance to the Race Club. The 490 m long access road into the Carnarvon Racecourse competitor’s entrance is partially formed and unsealed. The Carnarvon Race Club has resolved to take action to seal its access road and its car parks but requires external assistance to achieve this. The Race club is requesting Council’s assistance with design and costing of the works. STATUTORY ENVIRONMENT Council has no statutory obligation to seal the end section of Cornish Street. Council has no statutory obligation to assist with the design, costing, development, provision or maintenance of private infrastructure. POLICY IMPLICATIONS The recommendations of this report have no direct policy implications; however, they are consistent with an officer recommendation elsewhere to Council that “Council avoid where possible carrying out private works where involvement in such works would place Council in competition with private supply”. FINANCIAL IMPLICATIONS There are no budget implication arising from the recommendations of this report. STRATEGIC IMPLICATIONS

The recommendation supports the following Strategic objectives; Economic Objective 1: A developing regional economic base and increased employment supported by strong business enterprises and a growing population.

“We need to identify what makes Carnarvon attractive and build on the ambience to make it a unique place and not a generic copy of a seaside town.” Outcome 1.1 Increased tourism within the region

1.1.1 Promote and support local and regional tourism initiatives. 1.1.2 Facilitate the opportunities and funding options for niche tourism products and

experiences. 1.1.4 Enhance and maintain existing Shire tourism facilities. 1.1.7 Promote and support festivals, events and attractions that add value to the District’s

economy. Outcome 1.3 Improved Shire Infrastructure

1.3.1 Advocate for the timely provision of enhanced infrastructure and utilities to facilitate economic growth. e.g., water, power, sewerage, boat launching facilities, air transport infrastructure and telecommunications.

Outcome 1.5 A thriving and diverse business environment

1.5.4 Develop and implement an investment attraction strategy, in partnership with stakeholders.

Social Objective 3: A healthy and safe community, enjoying a high quality of life. “Our community is great because we have the ability to be involved in a variety of sports, this allows us to contribute to a healthier lifestyle and promotes socialization and multiculturalism.” Outcome 3.4 Improved passive and active leisure and recreation facilities. Cultural Objective 4: Vibrant and connected communities celebrating diversity and heritage through arts and culture. “The Carnarvon community will hopefully be a leader in multicultural communities living in harmony setting the benchmark for other communities.” Outcome 4.4 Celebration of the unique beliefs and values within Carnarvon.

4.4.1 Promote and support the development of special events focussed on culture and the arts.

VOTING REQUIREMENTS Simple majority.

COMMENT In preparation for this matter Council staff have undertaken some preliminary design work with the following results. Approximately 740 m of the Council maintained Cornish Street from the Carnarvon Road/HMAS Sydney II Memorial Avenue intersection is sealed with Approximately 120 m unsealed at the southern end (refer to the sketch map attached in Schedule 1.). The 490 m long access road into the Carnarvon Racecourse competitor’s entrance is partially formed and unsealed and is often in poor condition. There are two unsealed unformed car parks, one adjacent to the racecourse main entrance which is could be 160 m long and 25.6 m wide with 90 degree parking against the club wall providing a total of about 236 spaces. Another car park to the north of the racecourse amenities could be 180 m long and 35.6 m wide providing a total of about 325 spaces (refer to the sketch map attached in Schedule 1.). The Carnarvon Golf Club have been approached to canvass their interest in the Race Club’s proposed access upgrade. The Golf Cub has indicated that it is focussing all of its efforts to moving to a new location on Babbage Island and does not wish to invest further in its current location. It is suggested that this project could be completed in three stages spread over three years to reduce the financial impact in any one year:

1. Form and seal the end of Cornish Street and form and seal the access road from the end of the Cornish Street seal to the competitor’s entrance to the racecourse;

2. Form and seal the car park adjacent to the racecourse main entrance; and

3. Form and seal the car park to the north of the racecourse amenities.

Preliminary estimates for the various stages of the project are;

Stage 1. Construct and seal the end of Cornish Street to the Race Club Entrance $ 34,000 Construct and seal the access road from the Race Club Entrance to the Competitor’s entrance to the racecourse $136,000

Stage 2. Construct the car park adjacent to the racecourse main entrance $110,000

Stage 3. Construct the car park to the north of the racecourse amenities $280,000

Total estimated project cost $560,000

In kind assistance In kind assistance is the provision of assistance in the form of goods or services rather than cash. In kind assistance is not a cheap, hidden or an easy option and is a cost to the organisation as if it were a cash donation. Council’s Infrastructure Services Directorate is not currently equipped to produce a final design with a full set of drawings and a contract specification. The Directorate is able to provide a design brief for the proposed work at an estimated cost to Council of about $2,000. Provision of significant assistance to the Race Club in cash or in kind services may set a precedent for Council that could cause difficulties for Council in the future.

In accordance with an officer recommendation elsewhere to Council that “Council avoid where possible carrying out private works where involvement in such works would place Council in competition with private supply” it is recommended that Council not provide design assistance beyond that required and already undertaken to properly address this item. The proposed project does have merit, it will enhance the appeal and improve amenity of the facility and for these reasons it may be reasonable for Council to pass a resolution of support for the project. Should the Race Club proceed with sealing of their access road and car parks, it is recommended that Council consider sealing the end section (approx. 120 m) of Cornish Street to compliment the Race Club’s works. OFFICER'S RECOMMENDATION It is recommended that Council;

1. support the Carnarvon Race Club Incorporated in its resolution to “upgrade its facility by sealing its access road from Cornish Street to the entrance of the competitor’s area and by sealing its car parks”,

2. consider including in a future budget, sealing approximately 120 metres of Cornish street to the Race Club entrance, and

3. not provide further assistance to the preparation of this project on Race Club’s land at this stage.

Schedule 1.

Proposed Road & Carpark Works Carnarvon Race Club