simplify new supplieronboarding · simplify new supplieronboarding. your role. 8. paper form. you...
TRANSCRIPT
Simplify New Supplier Onboarding
Your role
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Paper Form
You can use PaymentWorks to invite new suppliers to Villanova University.
The ability to communicate with suppliers regarding invoice information will be available in
early 2019.
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Logging in with SSOYou will access PaymentWorks via a link that you can paste in your web browser.
Click here to begin the invitation process
This is where you will be able to view your invitations to suppliers, and track their status as they complete the registration process.
Invite New Vendor
Cancel
Company/Individual Name:*
Contact E-Mail:*
Verify Contact E-Mail:*
Type of Vendor:*
l -Choose One -
Personalized Message:
*Required Field
-----Send
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SupplierCategories for Villanova
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Athletic Flights Athletics Only
Athletic Officials Athletics Only
Caterers All Food Caterers on or off campus
Construction Contractors All Construction Contractors
Entertainment Group All bands, performers, singers, etc.
Environmental Vendor EH&S Vendors
Event Venues Large Events on or off campus
Food Service Distributors Vendors suppling packaged food deliver – Dining Services ONLY
Foreign Company Vendors outside USA
Foreign Speaker Individuals who are not a US citizen
Honorariums Individuals speaking that are a US citizen
Membership/Dues/Subscriptions As stated
Non-Employee Reimbursement Any type of reimbursement to a non-employee – travel, food, expenses, etc.
Other
Prizes, Awards, and Sponsored Award Subrecipient As stated
Service Company-On Campus Companies or individuals performing any type of services for the University ON and Off campus
Service Company-Off Campus Companies or individuals performing any type of services for the University off campus
Speakers for Large Venues Groups greater the 100 people
Student Entertainment Group Student Entertainment groups ONLY
Supply Vendors-Delivery Vendors delivering product via their own vehicles
Supply Vendors- Shipping Vendors delivering product via UPS, Fed Ex, etc.
Theatre Independent Contractor- Fall Protection/Aerial Lifts Theatre ONLY
Theatre Independent Contractor- No Fall Protection/Aerial Lifts Theatre ONLY
Transportation Any transportation vendor – i.e. Buses
Wildcard Vendor Wildcard Office ONLY
Vendors with Access to Villanova Data Vendors that will be requesting access to Villanova secured data – employees, vendors, students, Banner records, etc.
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Supplier Process Overview
Supplier Invitation
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Supplier Account Creation
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New Vendor Registration
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Tracking Invitations
This status appears as soon as the invitation is sent.
This status appears when the invitation arrives in the vendor’s inbox.If the e-mail address is incorrect, or it cannot be delivered, it says “Undelivered”
The vendor has opened the e-mail, but has not yet clicked the special link in the invitation.
The vendor has clicked the special invitation link to begin the registration process.
The vendor has created an account, but not verified their e-mail address.
The vendor has validated their e-mail.They can access the new vendor registration form.
The vendor has submitted the registration.The vendor number will appear here when the data is fed to Banner.
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