SOLUTIONS FOR BUSINESS PROCESS & CONTENT MANAGEMENT

SOLUTIONS FOR BUSINESS PROCESS & DOCUMENT MANAGEMENT

Land Record Management on a ECM

Platform

NLRMP Technical Fair 2009

Pramod KumarHead - Marketing

Agenda

Land Record Management Using ECM Platform

Product Portfolio

Case Study

Newgen Overview

ECM - Definition

Enterprise Content Management (ECM) refers to the technologies, strategies,

methods and tools used to capture, manage, store, preserve, and deliver content

and documents related to an organization and its processes. ECM tools allow the

management of an enterprise level organization's information

Why ECM Platform For Land Records Management

• To manage huge volumes of physical papers. General thrust has only

been on computerization of records

• Different State Governments having different Land Record Management

Systems

• Streamlining processes for better visibility and control

• Scalability

• Handle conditions of state bifurcation

• Serving needs of multiple stakeholders •Farmers•Govt Depts (Revenue, Rural Development, Irrigation, Planning, Food and

Agriculture)•Banks, FI, Insurance•Procurement and Market Agencies•Research Institutes

Land Record Management Using Newgen’s ECM

Platform • Automation of paper Intensive processes. Some examples:

•Issuance of Land Titles process•Mutation Process•Grievance Handling•Administrative process (DAK movement & tracking, approvals)

• Archival of billions of land record documents (different sizes, types, age)

• Option for distributed and centralized scanning

• Compliance and Audit

• Output Management for generation of Tax statements, Notices & Letters

• Integration with Legacy Land Record Management Systems

• Self Service Portals

• Aggregation at District, State and Central Level

ECM Product Suite

BPM Product Suite

Verticalized Products

Product Portfolio

ECM Suite Overview

Document Management

Imaging

Capture

Record Management

Workflow & BPM

Reports Archival and

Distribution

Publishing / Web Content

Mgmt

n-tier SOA Architecture

J2EE based

Web Services

XML/Java API

LDAP/SSO

Unicode based

Collaboration & Content

Publishing

Record Management

Email Archival

Data & Document Capture

Technologies

Browser Based

User

Desktops

Reports Archival and Distribution

Workitem initiation

tools

ECM Suite

Architecture Integration with

Business Applications

Document Management Engine

Document Hierarchy, Indexing, Search, Version,

Check-in Check-out, Scalable Image Server

Image Processing Engine

Administration & Monitoring

End to End SolutionWorkflow Engine

Process Modeling, Route, Rules, Roles, Exceptions,

Escalations, Process Monitoring &

Measurement

Document Management & High Volume Imaging

Enterprise Archival

Repository of Enterprise’s documents

Rights-based archival

Structure & Classification

Highly scalable

Image Enablement

Integration with Land Record Management Legacy Systems

Distributed Deployment

Supports Image repositories

distributed across multiple

locations.

Support for Image caching, replication and pre fetching

Significantly improves user access time and optimizes load on bandwidth

Customer Images Users Locations

Insurance Company 3 billion 25000 2000 branches

ICICI 225 million 10,000 2000 branches

Vodafone 175 million 2000 20 circles

Max New York Life Insurance 73 million 4000 20 sites

Search & Information Access

Search for documents or folders on profile, created/modified date etc.

Search on user-defined indexes

Image assisted data entry

Image cleaning and

enhancement techniques

Automatic file and document

separation using standard

form separator, blank page

separator barcode,

Production Scanning

Distributed Capture

Supports distributed scanning with

centralized management

Web based thin client

Dynamic template selection

Event based auto validation

Scanning Raw batches thru

MFP/other scanners

Multi-location Support

Provides policy-based upload

to central repository for

bandwidth and time

optimization

Facility of scanning remotely

and indexing centrally

Data Extraction

Defining zones for data

extraction

Data extraction through MICR,

Barcode Recognition etc.

E-Form solution based on NGF

platform for web based

distribution and access of

Forms

Document Capture- Scanning

Records Management

Documents Anytime, Anywhere

Physical Document Tracking

Tracking of Physical Movement of Documents among users of the branch.

Transfer Note generation and tracking for sending documents to central location

Accept/Reject documents attached with the Transfer Notes

Report/ Searches

Retention & DispositionPolicies for acquisition, classification, retention, movement and disposition

Standards & Certifications

VERS Certified.

Complies to DoD 5015.2 Standards.

Process Automation

Quickly define a process visually

Design user friendly desktops

No programming required for process execution

Schedulers, Alerts, Checklist and Exception Handling

Runtime Monitoring and reporting of the entire process

11

E-Gov office- Vertical application for Indian Govt & Govt-owned Enterprises

Key Features

Correspondence Monitoring & Management

File Movement & Tracking

Automation of Office Approval Process

Digitization of Subject & Special Files

Built using Newgen’s ECM Platform

Supports Centralized, Semi-centralized & distributed deployments

Supports Linux/JBoss/PostgreSQL/Indian Languages

Rich ECM capabilities to serve Automation needs

World’s largest EDMS ImplementationKey Highlights

Archival of 3 billion documents of 19 millions

customer records.

More than 25000 users

Hierarchical structure: Solution is deployed

across 2048 branches, 100 Divisional Offices, 7

Zonal Offices and a Central location.

Architected to work in semi centralized mode

with consolidation happening at DO level

Federated Search Among 100 Repositories for

Anytime Anywhere Access.

Integration with COBOL based Insurance

application

Automatic Synchronization of record between

DO & BO

Digitization at DO and upload to DO & BO

through upload service

RMS at DO’s for Managing Warehouse

Built Using completely Open Source

Platforms

Product / Component & Services

OmniCaptureUpload Utility

Synchronization Service

Newgen Overview

• Indian Software MNC founded in 1992

• Global footprint with 750+ ECM and BPM installations in 35 countries across Verticals

• Employee strength 1000+

• FY 08-09 Revenue - 104 crores

• Innovative culture, Dedicated R&D centre, 30 patents

• Significant presence in Government and PSU

• Certified for ISO 9001:2008, ISO 27001:2005 and CMMI Level3

Some of Our Prestigious Customers

Banking & Finance

Insurance

BPO & Shared Services

Others

Telecom

Prestigious Government Clientele

SEC Philippines

Integrated Defence Staff

Rajasthan Police

Bank of Tanzania

GSFCChandigarh Estate Office

Newgen Advantage

Platform Independent

Java based, Platform independent•App servers: BEA, Oracle, Websphere, JBOSS•Databases: SQL, Oracle, DB2•OS: Windows, Sun Solaris, AIX, Redhat Linux•Webserver: Apache, Websphere, iPlanet

Flexible Integration

Highly integratable interfaces•COM & XML based API’s•Messaging based interfaces•SOA and Web Services based integrtation

Open Standards

Compliant with contemporary standards•Workflow Management Coalition (WfMC)•DoD 5015.2, MOREQ ( Records Management)•XPDL, WebDAV, LDAP, ODMA•Unicode

Multi-Language Multiple language support

•Thai, Japanese, Chinese, Arabic, European Languages•Localization kit for other languages

ScalabilityArchitected for Scalability

•Concurrent user, load/ images/ workitem scalability•Seamless augmentation of web services

Performance Architected for high Performance

•Multi-server deployment•2000 request per min / CPU, millions of transaction/day•500 Users/ CPU with average response time of 1 sec

ValueAffordable & more profitable for the Business Partners

•Designed for rapid implementation•India advantage (offshored services at lower cost)

Thank you

Newgen Software Technologies Ltd A-6, Satsang Vihar MargQutab Institutional Area

New Delhi - 110067, IndiaTel: +91-11-26963571

Newgen Software Inc1364 Beverly Rd., Ste. 300

McLean, VA 22101, USA Tel: +1 (703) 749-2855