SPA: Schedule Planning and Analysis

By Gina Pierce, CAHSS Budget Analyst, Humboldt State UniversityPresentation: ARC 3/23/15

Schedule

develop

Why change

Introduce SPA

Demo SPA

Question &

Answer

Outline

Timeline: 12 months prior to academic year (AY) Baseline schedule established

As AY year approaches, many changes to baseline Sabbaticals, DIPs, LWOPs, Retire/Resign, A.T.,

errors

Schedule Development

Course offerings

GE designatio

n

WTU/class

SCU/classAssigned Time

Instructor

workload

Class mode

A lot of data to collect

PAST: Excel Spreadsheets

Cumbersome and Messy!

Introducing SPAAccess Database

From CMS;

accurate :

SCUs WTUs

GE Classificati

on of course

Reports include:

Faculty workload

Assigned Time

Course Schedule

Grid

Efficiency:

Changes immediatel

y

Reduced Redundanc

y

Many levels of

users

Benefits & Power of Working with Complete Data

Data flows one way only

CMS feeds SPA

SPA does not feed CMS

SPA and CMS Interaction

Vice Provost

• GE Data• Cross listed

and dual level classes

College Deans or Assoc.

Deans• GE Data• Faculty

workload• Proposed

course list• SFR• Online and

hybrid courses

College Budget Analysts

• SPA-CMS differences report

• Changes since prior year

• All reports already mentioned

Department Chairs and

Coordinators• Class

schedule grid• Course group

schedule• Faculty

schedule grid• Assigned time

approval form• Schedule

conflicts• Reports

already mentioned

Reports Used by Many People

SPA Demo

Questions

A few examples of commonly used reports follow; these are for reference purposes.

Contact information: Gina Pierce, Budget Analyst College of Arts, Humanities, & Social Sciences,

HSU 707 826-4490 gina@humboldt.edu

Backup Slides & Contact Information

Example: Faculty Load List

Ex: Assigned Time Approval Form

Ex: Course Schedule Grid

Example Proposed Classes Report