SRSA

SPORT AND RECREATION FACILITIES UPDATE

PORTFOLIO COMMITTEE

JANUARY 2014

SRSA

PURPOSE

1. To provide an update to the Sport and Recreation Portfolio Committee on:a) The National Facilities (Framework) Plan;b) The Norms and Standards for Sport and Recreation

and;c) The development of the Sport and Recreation

Facilities Databased) GIS Application

SRSA

Background

1. The provision and management of sport and recreation facilities has been an unguided process with no Framework, Standards nor reliable information upon which decisions are taken

2. The provision of sport and recreation facilities has not been informed by any plan for sport and recreation – the facilities have not been provided to support and sport and recreation programmes

SRSA

NORMS AND STANDARDS

1) To regularize the domain of sport and recreation facilities, SRSA published the Norms and Standards for Sport and Recreation Infrastructure in 2010

2) The purpose of the norms and standards is to establish minimum standards for the planning, construction, maintenance and management of sport and recreation facilities

3) Volume 1 deals with planning (including spatial planning), operations and management of sport and recreation facilities

4) Volume 2 deals with the technical requirements for the construction of sport and recreation facilities – these include the dimensions and sizes as well as designs taking into consideration physical accessibility, user friendliness, safety and sustainability

SRSA

NORMS AND STANDARDS REVIEW

1) After identifying some limitations with the published Norms and Standards, SRSA has commenced with the process of reviewing them

2) Revised Norms and Standard ready for presentation to SRSA Management Committee for approval

3) The review focuses on the following:a) Definition of access requirement per settlement –

this is to calculate the supply and demand per geographic area either on the basis of traveling time or population catchments

b) Defining and incorporating standards for facilities in schools

c) Defining standards for construction and maintenance of other types of surfaces particularly artificial surfaces

4) The revised norms and standards should be published by October 2014

SRSA

NATIONAL FACILITIES FRAMEWORK PLAN

1) Following the adoption of the National Sport and Recreation Plan (NSRP), SRSA convened a Municipal Conference on Sport and Recreation

2) The Conference further defined the role of the stakeholders at the Local Government level in terms of sport and recreation

3) The Conference reviewed and adopted the National Facilities Framework Plan addressing the following keys elements:a) The Common Challengesb) A Case For Sport And Recreation Infrastructure

Developmentc) Stakeholders And Institutional Arrangementsd) Data On Sport And Recreation Facilitiese) Prioritization Of Codes And Areas for facilities

development

SRSA

NATIONAL FACILITIES FRAMEWORK PLAN

3) Key elements continued:f) Sport And Recreation Facilities Classificationg) Spatial Planning And Facility Locationh) Disability Accessi) Infrastructure Funding Modelj) Leasing Of Sport And Recreation Facilitiesk) Preservation Of Sport And Recreation Facilitiesl) Operating, Management And Maintenance Of

Facilitiesm)Shared Use Of Community And Schools Facilitiesn) User Charges, Rates And Tariffs

4) SRSA has finalized and distributed the Sport and Recreation Facilities Classification Frameworka) The Framework provides for a common,

standardized classification and categorization as well as definition of sport and recreation facilities

SRSA

FACILITIES CLASSIFICATION FRAMEWORK

4) The Framework covers the following areas:a) Provides common terminology to be used for the purposes of

classifying, categorizing and identifying facility types in South Africa. For example, a common definition of a precinct is offered

b) Classification of a single facility according to functional requirements. An eight level classification is provided – Level One being the land zoned for sport or recreation facility and Level Eight being an International Facility

c) Categorization according to precinct. A to D categories are provided for based on the number of sport catered for and the radius within which the facilities are located

d) Categorization according to facility type. Type One to Seven is provided for ranging from a Stadium to a Natural Resource

SRSA

FACILITIES DATA COLLECTION

1) The revision of Norms and Standards as well as the finalization of the Facilities Classification Framework was important for the process of developing the Sport and Recreation Facilities Database

2) The process of gathering information on sport and recreation facilities has been conducted by provinces with varying approaches and pace

3) The municipalities, more especially the Metropolitan Municipalities have conducted facilities audit / data collection

4) The identified limitations are:a) Varying Methodologies used to collect informationb) Inconsistencies in terms of attributes focused onc) Varying Information / data format and d) Varying systems used to store data

SRSA

FACILITIES DATA COLLECTION PER PROVINCE

EC Commissioned a private company to collect information. Information being processed.Database system type not determined as yet

FS Commissioned a private company to collect data. Information stored in disks / desktop / hard drive

GP Information outdated and stored in Excel spreadsheet

KZN Commissioned a private company to collect data. Two districts covered to date. Web-based (GIS based) database system envisaged

LP No information available.

MP Information being collected through internal mechanisms in conjunction with the Municipalities. Information to be stored in excel spreadsheet.

NC No data collection conducted

NW Commissioned a private company to collect data on facilities that the Department is responsible for or co-owned with a municipality. Information stored in excel format

WC Conducted a full scale collection except that information exclude facilities not owned by municipalities. On GIS Viewer

SRSA

CENTRAL DATABASE

1) To eliminate the limitations cited above, SRSA has been consulting various Government institutions to determine the most effective, efficient and appropriate approach and system solution. These include The Presidency (Monitoring and Evaluation), Stats SA, The CSIR and the Department of Basic Educationa) Except for the CSIR these institutions use the same system

2) The central data base would integrate all information on sport and recreation facilities collected by various institutions into a single storage system

3) The first phase of the database is the establishment of baseline information based on existing data setsa) This covers minimal attributes such as Location, Physical

address, Name of the facility, type, ownership and basic condition where information exist

b) This phase should be completed by end of 2014

SRSA

PHASE TWO AND GIS APPLICATION

1) Phase Two would involve more comprehensive information on each facility. The following are some key attributes:

a) How many facilities are thereb) Where are they – locationc) What is their typesd) What is their classificatione) What is the frequency of usef) Condition of all aspects of the facilities and associated amenitiesg) Who uses themh) What are the requirements to access the facility (tariffs)i) Physical accessibility (disability)j) Ownership and leasingk) Capacityl) Other amenities

SRSA

PHASE TWO AND GIS APPLICATION Cont.

2) Phase Two would be concluded with a full GIS integration. The application would enable for:a) Various functionalities including generation of reports in

accordance with the user’s requirementsb) Interactive maps which will allow panning, zooming,

querying, layer composition, base map composition 3) Based on the consultation with institutions cited

above suitable and cost effective products have been identified. These would be confirmed upon satisfaction of all Supply Chain Requirements

4) Demographic profiling would enable SRSA to conduct a Service Delivery Gap Analysis per geographic area

5) With the application of the norms and standard – supply and demand, accessibility would be determined and effective Spatial Planning principles instituted

SRSA

CONCLUSION

1) It is estimated that the proper implementation of the programme would take three years

2) Therefore the last phase would be completed in 2015 / 2016

3) The programme largely depend on the cooperation of the stakeholders at provincial and municipal level for implementation