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Students Grant Parents Access to Student Self-Service. Session #27403 March 01, 2010. Your Presenters. Eileen Rose, The College of New Jersey Carmelitia J. Coleman, CedarCrestone, Inc. Bill Dillingham, CedarCrestone, Inc. The College of New Jersey. - PowerPoint PPT Presentation

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  • Students Grant Parents Access to Student Self-ServiceSession #27403March 01, 2010

    Session #-and Name

  • *Your PresentersEileen Rose, The College of New Jersey

    Carmelitia J. Coleman, CedarCrestone, Inc.

    Bill Dillingham, CedarCrestone, Inc.

  • *The College of New JerseyThe College of New Jersey, founded in 1855, is primarily anundergraduate and residential college with targeted graduate programs. A strong liberal arts core forms the foundation for a wealth of degree programs offered through TCNJs seven schoolsArts & Communication; Business; Culture and Society; Education; Science; Nursing, Health, and Exercise Science; and Engineering.TCNJ has a undergraduate enrollment of approximately 6,300 students (95 percent from New Jersey). And a graduate enrollment of 700 students.

  • *TCNJ and Oracle The College of New Jersey began implementing Student Administration in 8.9. With the release of 9.0 we began an upgrade of our live modules and implemented Financial Aid and Student Financials. The implantation was completed in Fall 2009 using many new 9.0 features.

  • *Agenda/ContentsOverviewTCNJs Original RequirementsTNCJs Initial VisionEnhancement of the VisionResults of Requirements and VisionDemoQuestions and AnswersContact Information

  • *OverviewThis session will discuss: How students give parents/third parties the ability to access and view their student information. How students specify, within TCNJ set boundaries, what student information the parent/third party can access.

  • *TCNJ Original Requirements

    A means by which parents could access specific Student Financial information (billing statement, pay bill, etc.) within PAWS.

  • *TCNJs Vision

    A mechanism enabling students to allow parents to view and pay their billNo bills attached to emails A process easy for TCNJ to administerLet the student do the workA process that is FERPA compliant

  • *Enhancement of the VisionUse a PIN to verify parent/third party identity for in-person and phone inquiries.Financial Aid - Allow parents/third party to view students financial aid information (budgeting, awards, etc)Student Records - Allow parents/third party view access to students grades, transcripts, etc.

  • *Results of Requirements and VisionAn expanded definition of parentParent 1, parent 2, grandparent, otherBecame Auxiliary UserThe Auxiliary Access Mod whereStudents create and maintain User Profiles for their auxiliary users (parents and others) up to a maximum number set by TCNJ.Students create and assign passwords to auxiliary users respecting TCNJ password controls.TCNJ creates specific roles within PAWS that are only used by the Aux Access Mod.

  • Results of Requirements and Vision (Contd)* The Auxiliary Access Mod where (cont)All actions taken by students in setting up and maintaining their auxiliary users are recorded and viewable by TCNJ administration.

    Students, at the discretion of TCNJ, are required to accept TCNJs Auxiliary User Terms and Conditions prior to using the modification.

    Students grant varying TCNJ authorized self-service access to their auxiliary users.

  • Results of Requirements and Vision (Contd)* The Auxiliary Access Mod where (cont) Students create and assign a PIN to their auxiliary users for phone identity authentication by TCNJ staff.

    TCNJ can optionally have emails delivered to support personnel should internal errors occur during student maintenance of their auxiliary users.

    Students supply email addresses for their auxiliary users that can be used in CommGen.

  • Technical OverviewSetupCreate Default Aux User ProfileAssign roles common to all Aux UsersCreate Aux User RolesWordsmith Terms and ConditionsDetermine # of Aux Users a student may setupCreate Access CodesAssign Aux User rolesChanges are immediately updated on all Aux UsersCreate verbiage for emails in Message CatalogSetup url for Aux Users

  • Technical Overview (Contd)Student Creating Aux UserUsername format student username-$01First time? Agree to Terms and ConditionsAssign Password and PinAssign Access CodesSupply Aux Users email addressSends welcome email to Aux UserCIs create user from Default Aux UserRoles defined in assigned Access Codes assigned to Aux UserLog created of Students actions

  • Technical Overview (Contd)Maintain Aux UserLoggedChanges emailed to Aux UserRemoval of all Access Codes locks User ProfilePurge Aux UserOnline logically deleted (User Profile Locked)Batch AE to physically delete

  • Technical Overview (Contd)MiscellaneousErrors in Component Interface, optionally, email log of student to administrative staff along with error.Changes in Terms and Conditions can, if needed, require re-acceptance.Existing Aux User profiles locked until student accepts new Terms and Conditions

  • *

    Demo of Auxiliary Access Modification

  • *

  • Student Creates an Auxiliary User*

  • Auxiliary Access Completed*

  • Authenticating User*

  • Staff View of Auxiliary Access*

  • *

  • Setup*

  • Installation Setup*

  • Security Setup*

  • User Role Setup*

  • * Questions and Answers

  • Contact Information* Eileen RoseBusiness Analyst Student FinancialsOffice of Student Financial ServicesThe College of New Jersey erose@tcnj.edu

    Carmelitia J. Coleman CedarCrestone, Inc. Carmelitia.coleman@cedarcrestone.com

    Bill DillinghamCedarCrestone, Inc.Bill.dillingham@cedarcrestone.com

  • This presentation and all Alliance 2010 presentations are available for download from the Conference Site Presentations from previous meetings are also available

    Session #-and Name

    *

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