Federal Acquisition Service

U.S. General Services Administration

SMALL BUSINESS SUBCONTRACTING PROGRAM

WORKSHOPLINDA MCGRAIL703-605-2570

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Federal Acquisition Service

U.S. General Services Administration

STATUTORY REQUIREMENTS

FAR 19.702

Any contractor receiving a contract for more than the simplified acquisition threshold must agree in the contract that small business concerns, will have the maximum practicable opportunity to participate in contract performance consistent with its efficient performance. It is further the policy of the United States that its prime contractors establish procedures to ensure the timely payment of amounts due pursuant to the terms of their subcontracts with small business concerns

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Federal Acquisition Service

U.S. General Services Administration

STATUTORY REQUIREMENTS

In negotiated acquisitions, each solicitation of offers to perform a contract or contract modification, that individually is expected to exceed $550,000 ($1,000,000 for construction) and that has subcontracting possibilities, shall require the apparently successful offeror to submit an acceptable subcontracting plan. If the apparently successful offeror fails to negotiate a subcontracting plan acceptable to the contracting officer within the time limit prescribed by the contracting officer, the offeror will be ineligible for award.

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Federal Acquisition Service

U.S. General Services Administration

WHEN IS A SUBCONTRACTING PLAN NOT REQUIRED?

FAR 19.702(b)

From Small Business Concerns For Personal Services Contracts For Contracts performed entirely

outside the United States

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Federal Acquisition Service

U.S. General Services Administration

SIZE STANDARDSFAR 19.102

GOVERNMENT-WIDE

NAICS CODES

NUMBER OF EMPLOYEES OR ANNUAL REVENUE

Office of Size Standardssizestandards@sba.gov(202) 205-6618

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Federal Acquisition Service

U.S. General Services Administration

DETERMINING THE NEED FOR A SUBCONTRACTING PLAN

FAR 19.705-2

Is the offeror other than small business? Will contract action meet the dollar threshold?

MAS AND REAL PROPERTY $550,000 Including Options

CONSTRUCTION $1,000,000 Including Options

Do subcontracting opportunities exist?

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Federal Acquisition Service

U.S. General Services Administration

WHEN IS A SUBCONTRACTING PLAN REQUIRED TO BE

SUBMITTED?

New Contracts Individual Plan

Annual Update Commercial Plan

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Federal Acquisition Service

U.S. General Services Administration

TYPES OF SUBCONTRACTING PLANS

Commercial Company-wide

Individual Contract specific

Master Missing goals

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Federal Acquisition Service

U.S. General Services Administration

COMMERCIAL PLAN

FAR 19.701 & FAR 19.704(d)

COMPANY FISCAL YEAR 12 MONTH PERIOD

SUBMITTED & NEGOTIATED ANNUALLY

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Federal Acquisition Service

U.S. General Services Administration

COMMERCIAL PLAN

Only one plan

Copy of approval document

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Federal Acquisition Service

U.S. General Services Administration

INDIVIDUAL PLAN

FAR 19.701 & FAR 19.704(c)

SUBCONTRACTING PLAN THAT COVERS THE ENTIRE CONTRACT PERIOD (INCLUDING OPTIONS)

SPECIFIC TO ONE CONTRACT GOALS THAT ARE BASED ON THE OFFEROR’S

PLANNED SUBCONTRACTING IN SUPPORT OF THE SPECIFIC CONTRACT, EXCEPT THAT INDIRECT COSTS INCURRED FOR COMMON OR JOINT PURPOSES MAY BE ALLOCATED ON A PRORATED BASIS TO THE CONTRACT

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Federal Acquisition Service

U.S. General Services Administration

MASTER PLAN

FAR 19.701 & 19.704(b)

Contains all the required elements of an Individual Plan except goals

May be incorporated into Individual contract plan, provided the master plan has been approved

Agency Approval Document

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Federal Acquisition Service

U.S. General Services Administration

SUBCONTRACTING PLAN REQUIREMENTS

ELEVEN REQUIREMENTS (FAR 19.704)

1. Separate percentage goals2. Total dollars subcontracted3. Description of supplies/services4. A description of method5. Potential sources6. Indirect costs7. Name and duties 8. Description of efforts9. Assurances clauses10.Reporting requirements11.Records

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Federal Acquisition Service

U.S. General Services Administration

CONTRACTOR IDENTIFICATION DATA

COMMERCIAL PLAN

Company Name and Address Date Prepared Description of Product/Service: general

summary of commercial business to becovered by this plan for any government contract, awarded during the same fiscal year

Commercial Plan Period: (Insert dates of offeror’s Fiscal Year)

Estimated annual sales

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Federal Acquisition Service

U.S. General Services Administration

CONTRACTOR IDENTIFICATION DATA

INDIVIDUAL PLAN

Company Name and Address Date Prepared Description of Product/Service covered

by this specific contract Solicitation Number Contract Number Individual Contract Period: Base Period:_________ Option Period 1:__________

Option Period 2:______ Option Period 3:___________

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Federal Acquisition Service

U.S. General Services Administration

CONTRACTOR IDENTIFICATION DATA

INDIVIDUAL PLAN

Estimated Contract Value Base Period:_________ Option Period 1:__________

Option Period 2:______ Option Period 3:___________

Place of Performance Duns Number: Duns Number under which contract is/will

be awarded

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Federal Acquisition Service

U.S. General Services Administration

FISCAL YEAR 2009 GSA WIDE SUBCONTRACTING GOALS

Goaling Category Goal

Small Business 37Veteran-owned Small Business 5Service-Disabled Veteran-owned

small business 3HUBZone Small Business 3Small Disadvantaged Business 6Women-owned Small Business 5

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Federal Acquisition Service

U.S. General Services Administration

TOTAL DOLLARS AND PERCENTAGE GOALS

FAR 19.704(a)(1) & (2)

Goals must be stated in both Total dollars

AND Separate Percentage Goals

Contractor must state the total subcontracting dollar amount and percentage for each small business category

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Federal Acquisition Service

U.S. General Services Administration

TOTAL DOLLARS AND PERCENTAGE GOALS

COMMERCIAL PLAN

1. Estimated TOTAL dollars planned to be subcontracted; i.e. to all types of business concerns:Annual Commercial Expenditures: $_12,000,000_ = 100% subcontracted 2. Planned subcontracting to large business concerns (those classified as other than small):Annual Commercial Expenditures: $__7,560,000__________ = _63_ % of Total3. Planned subcontracting to all small business concerns SB (including ANCs and Indian tribes), VOSB, SDVOSB,

HUBZone, SDB (including ANCs and Indian tribes), and WOSB small business concerns:Annual Commercial Expenditures: $__4,440,000__________ = _37_ % of Total4. Planned subcontracting to veteran-owned small business concerns (which includes service-disabled veteran-

owned small business):

Annual Commercial Expenditures: $____600,000__________ = _55_ % of Total5. Planned subcontracting to service-disabled veteran-owned small business concerns (subset of VOSB above and

cannot be higher than #4 above):Annual Commercial Expenditures: $_____360,000______ = __3 % of Total6. Planned subcontracting to HUBZone small business concerns:Annual Commercial Expenditures: $_____360,000____ _ = _3_ % of Total7. Planned subcontracting to small disadvantaged business concerns:Annual Commercial Expenditures: $______720,000_____ ___ = _6_ % of Total8. Planned subcontracting to women-owned small business concerns:Annual Commercial Expenditures: $_____600,000_____ = _5_ % of Total

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Federal Acquisition Service

U.S. General Services Administration

TOTAL DOLLARS AND PERCENTAGE GOALS

INDIVIDUAL PLAN

5%$ 5,0008. Women-Owned Small Businesses (WOSB)

6%$ 6,0007. Small Disadvantaged Businesses (SDB).

3%$ 3,0006. HUBZone Small Businesses (HUBZone)

3%$ 3,0005. Service-Disabled Veteran-Owned Small Businesses (SDVOSB)

5%$ 5,0004. Veteran-Owned Small Businesses (VOSB)

37%$ 37,0003. All Small Businesses

63%$ 63,0002. Large Businesses (Other than Small)

100%$100,0001. Total Dollars to be Subcontracted (2 + 3 = 1) large and all small business must equal total amount to be subcontracted

PERCENT %

DOLLARS $

PLANNED SUBCONTRACTING TO:

BASE GOALS are expressed in dollars and percentages of total planned subcontracted dollars.

5%$ 5,0008. Women-Owned Small Businesses (WOSB)

6%$ 6,0007. Small Disadvantaged Businesses (SDB).

3%$ 3,0006. HUBZone Small Businesses (HUBZone)

3%$ 3,0005. Service-Disabled Veteran-Owned Small Businesses (SDVOSB)

5%$ 5,0004. Veteran-Owned Small Businesses (VOSB)

37%$ 37,0003. All Small Businesses

63%$ 63,0002. Large Businesses (Other than Small)

100%$100,0001. Total Dollars to be Subcontracted (2 + 3 = 1) large and all small business must equal total amount to be subcontracted

PERCENT %

DOLLARS $

PLANNED SUBCONTRACTING TO:

BASE GOALS are expressed in dollars and percentages of total planned subcontracted dollars.

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Federal Acquisition Service

U.S. General Services Administration

DESCRIPTION OF SUPPLIES/SERVICES

FAR 19.704(a)(3)

XXFood Services

XXTemporary Services

XGraphics

XXOffice Supplies

XXTransportation

XPrinting

XXXJanitorial

WOSBSDBHUBZoneSDVOSBVOSBSmallLargeSupplies/Services

XXFood Services

XXTemporary Services

XGraphics

XXOffice Supplies

XXTransportation

XPrinting

XXXJanitorial

WOSBSDBHUBZoneSDVOSBVOSBSmallLargeSupplies/Services

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Federal Acquisition Service

U.S. General Services Administration

DESCRIPTION OF METHOD USED TO DEVELOP GOALS

FAR 19.704(4)

Statement that contractor has reviewed his prior subcontracting efforts, or previous history on similar contracts.

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Federal Acquisition Service

U.S. General Services Administration

METHOD USED TO IDENTIFY POTENTIAL SOURCES

FAR 19.704(5) & CLAUSE 52.219(d)(5)

Attended conferences & networking sessions

Used existing suppliers

Researched minority directories

Browse CCR and e-Library

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Federal Acquisition Service

U.S. General Services Administration

INDIRECT COSTS

FAR 19.704(a)(6)

Provide a statement as to whether or not the offeror included indirect costs in establishing subcontracting goals, and

Provide a description of the method used to determine the proportionate share of indirect costs to be incurred with all small business concerns.

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Federal Acquisition Service

U.S. General Services Administration

NAME OF PROGRAM ADMINISTRATOR AND DUTIES

FAR 19.704(a)(7) & Clause 52.219-9(e)Description of Duties

(4) Assist small business concerns, by arranging solicitations, time for the preparation of bids, quantities, specifications, and delivery schedules so as to facilitate the participation by such concerns. Where the Contractor’s lists of potential small business concerns, subcontractors are excessively long, reasonable effort shall be made to give all such small business concerns an opportunity to compete over a period of time.

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Federal Acquisition Service

U.S. General Services Administration

NAME OF PROGRAM ADMINISTRATOR AND DUTIES

(2) Provide adequate and timely consideration of the potentialities of small business concerns, in all “make-or-buy” decisions.

(3) Counsel and discuss subcontracting opportunities with representatives of small business firms.

(4) Confirm that a subcontractor representing itself as a HUBZone small business concern is identified as a certified HUBZone small business concern by accessing the Central Contractor Registration (CCR) database or by contacting SBA.

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Federal Acquisition Service

U.S. General Services Administration

NAME OF PROGRAM ADMINISTRATOR AND DUTIES

(5) Provide notice to subcontractors concerning penalties and remedies for misrepresentations of business status as small, veteran-owned small business, HUBZone small, small disadvantaged, or women-owned small business for the purpose of obtaining a subcontract that is to be included as part or all of a goal contained in the Contractor’s subcontracting plan.

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Federal Acquisition Service

U.S. General Services Administration

EQUITABLE OPPORTUNITY

FAR 19.704(a)(8)

Provide a description of the efforts the offeror will make to ensure that small business, have an equitable opportunity to compete for subcontracts.

Outreach Events to locate sources Internal Efforts to guide and encourage

purchasing personnel to subcontract with small business concerns

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Federal Acquisition Service

U.S. General Services Administration

ASSURANCES THAT THE OFFEROR WILL INCLUDE

FAR 19.704(a)(9)

FAR Clause 52.219-8

Utilization of Small Business Concerns

FAR Clause 52.219-9

Small Business Subcontracting Plan

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Federal Acquisition Service

U.S. General Services Administration

REPORTING REQUIREMENTS AND ASSURANCES THAT THE OFFEROR WILL:

FAR 19.704(a)(10)

(i) Cooperate in any studies or surveys as may be required;

(ii) Submit periodic reports so that the Government can determine the extent of compliance by the offeror with the subcontracting plan;

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Federal Acquisition Service

U.S. General Services Administration

FAR 19.704(a)(10)

(iii) Submit the Individual Subcontract Report (ISR), and the Summary Subcontract Report (SSR) using the Electronic Subcontracting Reporting System (eSRS) (http://www.esrs.gov), following the instructions in the eSRS;

(iv) Ensure that its subcontractors with subcontracting plans agree to submit the ISR and/or the SSR using the eSRS;

REPORTING REQUIREMENTS AND ASSURANCES THAT THE OFFEROR WILL:

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Federal Acquisition Service

U.S. General Services Administration

REPORTING REQUIREMENTS AND ASSURANCES THAT THE OFFEROR WILL:

FAR 19.704(a)(10)

(v) Provide its prime contract number and its DUNS number and the e-mail address of the Government or Contractor official responsible for acknowledging or rejecting the reports, to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting their reports; and

(

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Federal Acquisition Service

U.S. General Services Administration

REPORTING REQUIREMENTS AND ASSURANCES THAT THE OFFEROR WILL:

FAR 19.704(a)(10)

(vi) Require that each subcontractor with a subcontracting plan provide the prime contract number and its own DUNS number, and the e-mail address of the Government or Contractor official responsible for acknowledging or rejecting the reports, to its subcontractors with subcontracting plans.

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Federal Acquisition Service

U.S. General Services Administration

RECORDKEEPING

FAR 19.704(a)(11) and Clause 52.219-9(d)(11)

Description of the type of Records

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Federal Acquisition Service

U.S. General Services Administration

ALL PLANS MUST BE SIGNED AND DATED

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Federal Acquisition Service

U.S. General Services Administration

SUBCONTRACTING PLANS SHOULD BE:

Realistic

Challenging

Achievable

With positive percentage and dollar goals “that build upon prior achievements”

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Federal Acquisition Service

U.S. General Services Administration

SUBCONTRACTING OPPORTUNITY RESOURCES

Subcontracting Directories/Forecast - (gsa.gov/smallbusiness)

CCR - Central Contractor Registration - (ccr.gov) SBA SUB-Net - (web.sba.gov/subnet) SBA Forecast and local SBA office contacts - (sba.gov/

GC/contacts) Federal Business Opportunities or FedBizOpps -

(fbo.gov) USA.gov Attend local events i.e. trade shows, procurement

conferences, workshops and seminars, etc.

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Federal Acquisition Service

U.S. General Services Administration

SMALL BUSINESS PROGRAM CONTACTS

GSA Associate Administrator, Office of Small Business Utilization (AAOSBU)Janice Keys: 202-501-0838

FAS Small Business Technical Advisor (SBTA)de’Wayne Carter: 703-605-2587

Small Business Administration Procurement Center Representative (SBA/PCR)Howard Parker: 703-605-1801

Electronic Subcontracting Reporting System (eSRS)Janice Keys: 202-501-0838 - Agency CoordinatorDoug DuBois: 703-605-2523 – FAS Contact

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Federal Acquisition Service

U.S. General Services Administration

WRAP UP

Q & A Closing Remarks

Evaluation Forms

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Federal Acquisition Service

U.S. General Services Administration

THANK YOU