suggested checks by roles - hrtech · 2020. 7. 3. · 3 church street, samsung hub, level 8,...

3 Church Street, Samsung Hub, Level 8, Singapore 049483

+65-97520025 DID: +65-64083303 [email protected]

www.avvanz.com

More than 200 Clients across the Globe

Fast Turn-around Time Real-time report monitoring via Gold-

Medal winning ScreenGlobal platform www.avvanz.com/screenglobal

Compliant with Data Privacy Laws Comprehensive indemnity insurance

coverage Global clients include Zuellig Pharma,

Sanofi, Airbus, SIA, MTV, HCL, Cisco,

Total Oil, HP, JLL, Cognita, GEMS,

Inspire Education Group, Council of

International Schools, Avenues, Schools

in Taylor, Nord Anglia, A-Star Education,

Dulwich, Saxo Capital, Capco, Mercer,

Roche, Michael Page, Randstad, Tuv

Sud, Spotify

66

Suggested Checks by RolesChecks across last 10

years

Management Academic Non-

Academic

Vendors or

Contractors

Global Sanction Check

Sex Offenders Registry

Criminal/Criminality Check

Civil Litigation

Social Media Check

Education, Prof Qualifications Critical roles

Employment details

Employment Performance

(Last 1 or 2 jobs)

Financial: Credit, Bankruptcy,

Financial Regulator

Financial

Roles

Conflicting Directorship

http://www.avvanz.com/screenglobal



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What are the background checks that can be undertaken on an individual?

Please refer to Appendix A for full details on all checks



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Pricing Model with Case Scenario

Even if same package of checks is applied on 2 Subjects, the value will differ due to the different countries where the Subjects might have lived in, worked in or studied in. You (Case Requestor) now wish to conduct a background check on a Subject (a Candidate or an employee or yourself). Example: Subject is an existing Employee named Kelvin Chung. He is a Vice-President of Sales (Senior Management level i.e. High-Risk Level). You wish to check his last 10 Years of background including his Financial and Criminal background. He currently lives in Hong Kong and has lived in United States before. He has worked in 3 companies in the last 10 years - 2 in Hong Kong and 1 in United States. He has a Degree from Australia and MBA from UK. Under CASES Tab, click on CREATE A CASE. Input the details of Kelvin Chung in all the fields. If you had chosen HIGH RISK LEVEL, recommended Checks will appear which you can choose to remove or add. For Bankruptcy, Credit, Financial Regulatory (Financial Checks), Criminal, Civil Litigation, Adverse Media, Global Watchlist and Sanctions, Social Media Screening (Due Diligence Checks) and Employment Details Verification With HR, Employment Performance Check With Supervisors/HR (Integrity Checks), you will select HONG KONG and UNITED STATES OF AMERICA. For Education (Integrity Checks), you will select UNITED KINGDOM and AUSTRALIA.

The prices will display as per the Check and Country selected. Make sure you put a Tick next to the Check. Under Years of Coverage, click on UP TO LAST 10 YEARS. If Kelvin Chung is going to enter his Personal Data by himself, then click on TO BE FILLED BY CANDIDATE. Then hit SUBMIT. The Case will now move to Kelvin Chung who will enter his details (Personal Data). Sample Background Check Report in Appendix B.



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Next Steps

1) MSA (optional) is signed however cases ordered on ScreenGlobal can be bound by the inbuilt Ts & Cs (ala MSA). 2) Onboarding call will be hosted by Avvanz with all HR POCs across all Schools involved in the background checks. Session can be recorded so that new HR can attend this call and be inducted immediately. During the call, a SOP cum Onboarding Form will be discussed to fill up the following information:

3) Avvanz will generate IDs and PWs for all Case Requestors (HRs) with guidance on how to place orders on ScreenGlobal.

4) ScreenGlobal UserGuide will be shared that will cover:

Overview of ScreenGlobal – Place Cases, Convert Cases to Orders, Monitor Reports real-time, Download Reports once completed

Sample introductory email that HR should send to Candidates along with Letter of Consent so that when Candidates get Welcome Email with ID/PW, they will be prepared with the right documents.

5) [email protected] – CS Team will be introduced to hand-hold the day-to-day background checks.

mailto:[email protected]



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Appendix A Due Diligence Background Checks Adverse Media Check (with Continuous Monthly Monitoring option) provides negative media from thousands of global new sources, capturing millions of articles of interest from breaking news, current events and relevant media dating back to the early 1900s. The data is 100% behavioural related and not just solely based on a subject's name. Global Watchlist and Sanctions (with Continuous Monthly Monitoring option) is a global due diligence solution screen to monitor for KYC (Know Your Customer) and AML (Anti Money Laundering) compliance. It covers sources from 45+ regulatory bodies, 1600+ Watch Lists and Global Sanctions, Criminal Enforcement, Terrorism & Corruption (including money laundering and drug trafficking), Financial Compliance, Health Sanctions and Politically Exposed Persons or PEPs (1200+ sources and 4 million global records). Social Media Screening - A thorough vetting is done across the Internet for possible "negative" matches using First Name, Last Name, Email Address, Date of Birth and even Education information. Analysts review publicly available information. Negative content refers to following areas: Sexually explicit content, Potentially unlawful activities, Potentially violent behaviours, Racism and/or Demonstrations of intolerance. Intention is not to review personal Social Media profiles internally in view of personal privacy. Analysts review for only negative content that covers the most dangerous workplace safety areas. Office of Foreign Assets Control of the US Department of the Treasury administers and enforces economic and trade sanctions based on US foreign policy and national security goals against targeted foreign countries and regimes, terrorists, international narcotics traffickers, those engaged in activities related to the proliferation of weapons of mass destruction, and other threats to the national security, foreign policy or economy of the United States. OFAC acts under Presidential national emergency powers, as well as authority granted by specific legislation, to impose controls on transactions and freeze assets under US jurisdiction. Many of the sanctions are based on United Nations and other international mandates, are multilateral in scope, and involve close cooperation with allied governments. OFAC publishes lists of individuals and companies owned or controlled by, or acting for or on behalf of, targeted countries. It also lists individuals, groups, and entities, such as terrorists and narcotics traffickers designated under programs that are not country-specific. Collectively, such individuals and companies are called "Specially Designated Nationals" or "SDNs." Their assets are blocked and U.S. persons are generally prohibited from dealing with them. Hiring someone in this list is prohibited. Sex Offenders Registry verifies whether the Subjects has any violation history in terms of sexual violation. Criminal or Criminality Check - Criminal records with Court and/or Police will be reported. Civil Litigation Check searches through sources from Commercial or Civil Courts in jurisdictions where the Subject has resided, worked or attended school.



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Conflict of Interest/Directorship searches for past and present directorships and possibly any disqualifications from directorships. Financial Background Checks Bankruptcy Check will check if Subject is declared bankrupt and recorded with insolvency or is facing a bankrupt Financial Regulatory Check entails searches with financial regulatory registers to check if Subjects have any disciplinary actions charged that might disqualify them from involvement in the management of a corporation or banned from being securities or futures representatives or banned or disqualified from practising in the financial services industry. Credit Check offers information about Subject's borrowing history and financial indebtedness. It may also include payment defaults or delinquencies. Identity Background Checks Identity Checks Identity Verification - The I.D. can be a local Identity Card or Passport validation in most cases. Address Check - Proof of residency or address is verified Right To Work Driving License Integrity Checks Education Verification - Highest Education information will include Dates of attendance, Date of graduation and Type of Certification Eg) Bachelors in Accountancy. Can also check if the qualification was awarded by an unaccredited or fake institution (like degree mills). Employment Details with HR - Includes details on joining/leaving dates, designation, roles and responsibilities, reasons for leaving and eligibility for rehire. Employment Details with Supervisor - Interview conducted with Supervisor (verbal or written) covering a range of performance and behavioural questions that will be asked to explore how the Subject performed with respect to Key Performance Indicators given and what behaviours the Subject demonstrated. Professional Qualifications / Memberships - Includes Professional Certifications/Licenses. Dates and Levels of certifications will be verified. Trade membership

related details can also be verified.



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Criminal Checks in UK and ICPC or International Child Protection Certificate Basic Criminal Records Check ($70 USD) Criminal Records (Unspent convictions) with Court and/or Police will be reported. Required information:

Address Details

Proof of current address eg Utility bills

Personal ID are required

Mother's maiden name

Turn-Around Time is +/- 10 business days. For DBS (Discloure and Barring Service) Checks, please email [email protected] to notify that you wish to exercise one of the options below for the particular candidate. Standard DBS Check ($75 USD) Can be legally be issued for people entering certain professions, such as members of the legal and accountancy professions, regulated positions within the financial services industry (FCA), people working in certain roles within hospitals etc. The Standard DBS Check contains details of all convictions held on the Police National Computer (PNC) including current and ‘spent’ convictions, cautions, reprimands or warnings (as long as they are not protected). Note that this can be conducted on people living and working in England or Wales only. TAT is about +/- 15 days. Enhanced DBS Check ($105 USD) Used for posts that include anyone working in a Regulated Activity with a Regulated Activity provider, as defined in the Safeguarding Vulnerable Groups Act 2006. Examples include Teachers, Scout or Guide leaders, Doctors, Nurses. Enhanced DBS checks are also issued for certain statutory purposes such as gaming and lottery licences. Enhanced DBS is the only method to check the Independent Safeguard Authority barred lists for children and adults (formerly PoVA, PoCA and List 99). This level of check involves an additional level of check to those carried out for the Standard DBS check – a check on local police records. Where local police records contain additional information that may be relevant to the post the applicant is being considered for, the Chief Officer of police may release information for inclusion in an Enhanced check. Exceptionally, and in a very small number of circumstances (typically to protect the integrity of current police investigations), additional information may be sent under separate cover to the Counter signatory and should not be revealed to the applicant. Note that this can be conducted on people living and working in the England or Wales only. TAT is about +/- 25 days. ICPC or International Child Protection Certificate ($130 USD) This is a Criminal Records Check for UK Nationals or non-UK nationals who has previously lived in UK, looking to work with children overseas. Though 3rd party can post applications on behalf of Subjects, the form should be completed and declaration signed by Subjects themselves and can only be returned to the Subjects directly. TAT is about +/- 10 Days. If need express 4 days service, Cost is $180 USD.



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Notarization of Documents (China) For staff living outside of UK, they have to get their ICPC Certificates notarized through the Chinese Embassy and legalized usually for Visas. Avvanz will act as a conduit to work with the assigned notary to coordinate following documents: Full Name, ICPC, Passport copy, Full address of school where Candidate will work, Letter of instruction to notary. Avvanz will charge $10 USD on top of notary fees for the liaising, aggregating documents and uploading them into ScreenGlobal so that all checks will be in 1 Final Background Checks Report. All these will be securely stored at ScreenGlobal. Appendix B

Above is cover page summary only. Full Report will have complete details, verifier uploaded documents and candidate uploaded documents – all in one report.