World Meteorological OrganizationWorking together in weather, climate and water

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Survey on Institutional Arrangements for Survey on Institutional Arrangements for NMHSs and Identification of Future Priorities NMHSs and Identification of Future Priorities

in RA Vin RA V

World Meteorological OrganizationWorking together in weather, climate and water

WMO OMM

WMO www.wmo.int

Objective:

- To collect basic information about the current institutional arrangements of hydrometeorological services;

- To identify the views of the RA V Members regarding the most important challenges and priorities;

- To help the Management Group and Secretariat to prepare a detailed background material for the discussions during the RA V-16

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1.Survey Questionnaire

2.Survey Analysis

3.Executive Summary

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•Institutional Arrangements

•Management and Organisation

•Operation and Services

•Challenges and Priorities

Survey Questionnaire

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Survey Questionnaire: Institutional Arrangements

1.1 Exact Title of the National Meteorological or Hydrometeorological Service (NM(H)S)

1.2 Title of the parent organization

1.3 What is the legal status of the NMHS (e.g., Agency, Department, State owned enterprise, etc)

1.4 Is the NM(H)S responsible for operational hydrology

1.5 If your answer on the preceding question is "No", please provide the name of the National Hydrological Service

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1.6 Is the NM(H)S responsible for the provision of meteorological service for aviation (Select the appropriate answer from the list below)

1.7 In your country, is there a law, decree or other legislative act on meteorology (or hydrometeorology, or similar)

1.8 Provide the title of the primary legislative act that determines the functions of your Service

1.9 Please indicate any other regulatory framework applicable to the functions of your Service

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2.1 NM(H)S Staff: what is the total staff of your organization (full time equivalent)

2.2 NM(H)S Staff: number of staff with higher education degree (i.e., university or higher)

2.3 NM(H)S Staff: if available what is the average age of the staff

2.4 NM(H)S Staff trends: please indicate the trend of the staffing figures during the recent 35 years

2.5 NM(H)S Budget: what is the total budget of your organization (e.g., year 2013-14); please indicate the currency first

2.6 NM(H)S Budget: main sources of funding

2.7 NM(H)S Budget: what percentage of the budget comes from nongovernment budget

Survey Questionnaire: Management and Organisation

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2.8 NM(H)S Budget: trends: please indicate the trend of the government component of the budget during the recent 35 years

2.9 NM(H)S Budget: alternative sources please indicate sources of funding for improving the hydrometeorological infrastructure, etc.

2.10 NM(H)S Areas of Responsibility- Hydrology- Climate- Air/Water quality- Meteorology- Oceanograghy

WMO OMMSurvey Monkey

https://www.surveymonkey.com/s/RAV_Survey_2014

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Institutional Arrangements

Survey Analysis

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• One third of Members are functioning without formal legislation

Legal Instrument for Meteorology

4 26

4

2

83

1

4

20

5

10

15

20

PICT SEA Other RAV

None Law Decree

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Management and Organisation

Survey Analysis

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1667

69

9

104

85

11

4177

26

1020

70

2 25

6

68

863

5 8

136

52

25

6 4

1204

28

8

79

77

10

18

645

49

3

54

50 5

52

94

46

20

47

458

35

1

25

8

1

8

375

21

3

14

358

6

42

6

5

17

0 5 0 0 1 0 0 0 1 5 0 0 2 0 0 0 2 5 0 0 3 0 0 0 3 5 0 0 4 0 0 0 4 5 0 0

Au s tra lia

B ru n e i D a ru ssa la m

C o o k Is la n d s

F iji

F re n ch P o lyn e s ia

F S M ic ro n e s ia

In d o n e s ia

K ir ib a ti

M a la ys ia

Ne w C a le d o n ia

Ne w Ze a la n d

Niu e

P a p u a Ne w G u in e a

P h ilip p in e s

Sa m o a

Sin g a p o re

So lo m o n Is la n d s

T o n g a

V a n u a tu

T o ta l M a le F e m a le

NMHS staff numbers

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RA V Member Total NMHS staff Staff with degree Average age of staff Australia 1667 1309 44 Brunei Darussalam 69 8 - Cook Islands 9 1 32 Federated States of Micronesia 11 3 44 Fiji 104 25 - French Polynesia 85 9 - Indonesia 4177 1747 40 Kiribati 26 4 22 Malaysia 1020 229 - New Caledonia 70 60 43 New Zealand 225 165 - Niue 6 1 30 Papua New Guinea 68 19 - Philippines 863 280 55 Samoa 58 12 32 Singapore 136 55 42 Solomon Islands 52 5 30 Tonga 25 2 35 Vanuatu 64 25 35

Staff qualifications and age

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1 1

8

4

1

13

31 1

5

0

5

10

15

20

PICT SEA Other RA V

steadily decreasing

no significant year-to-year change

steadily increasing

Staff trends in last 3-5 years

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RA V Member Budget 2013-14 (US dollars) Australia 249,560,633 Cook Islands 269,388 French Polynesia 1,1874,145 Indonesia 136,493,900 Kiribati 300,076 Malaysia 24,138,549 New Caledonia 9,229,967 New Zealand 34,285,714 Niue 138,776 Papua New Guinea 2,404,959 Philippines 59,980,340 Samoa 843,323 Singapore 22,117,647 Solomon Islands 342,936 Tonga 400,247 Vanuatu 1,400,000

NMHS budget

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RA V Member Weather Hydrology Climate Air/water quality

Oceano-graphy

Geo-science

Australia X X X X X

Brunei Darussalam X X X

Cook Islands X X

FSMicronesia X X

Fiji X X X

French Polynesia X X

Indonesia X X X X

Kiribati X X X

Malaysia X X X X X

New Caledonia X X

New Zealand X

Niue X X X

Papua New Guinea X X

Philippines X X X

Samoa X X X X X

Singapore X X

Solomon Islands X X

Tonga X X

Vanuatu X X X

NMHS services

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Business model of NMHSs in RA V is predominantly government or state owned.

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Almost all Members have development/strategic plan covering next 3-5 years.

Availability of Dev/Strategic Plan

10

5

2

17

1 1

0

5

10

15

20

PICT SEA Other RAV

Yes No

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Priority Area Sub-region RA V

PICT SEA Other Training, education and capacity building of staff 11 5 2 18 Improving operational forecasts including the warning products 10 5 2 17 Improved IT (including better use of web services and social media) 10 5 0 15 Enhancing the monitoring infrastructure 8 5 2 15 Improving the management and institutional arrangements 7 5 2 14 Enhanced climate services (implementation of the GFCS) 8 4 2 14 Research and development 6 5 2 13 Automation of the observing networks 6 5 1 12 Implementation of WIS 5 4 2 11 Extending services to new user sectors 7 4 0 11 Implementation of WIGOS 4 3 1 8 Development and implementation of new commercial services/products 3 3 1 7

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• QMS Implemented (9)• QMS in Aviation only (6)• No Implementation of

QMS (3)

QMS Implementation Status

6

2

1

9

3

2

1

6

2

1

3

0

2

4

6

8

10

PICT SEA Other RAV

QMS implemented for the whole NMHSQMS implemented for aviation branchnone

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Operation and Services

Survey Analysis

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Current Level of Service Provisions

1

1

3

3

4

5

6

4

2

2

6

4

6

9

9

9

7

10

2

2

3

7

5

4

4

3

7

5

2

2

1

1

0 5 10 15 20

Air/Water qualityHydrological Services

Tsunami ServiceAgromet ServicesTailored ServicesClimate Services

PWSWarning ServicesAviation Services

Marine Services

advanced

satisfactory

partly satisfactory

poor

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Figure 4.3: Inadequacy of equipment and infrastructure

5

5

8

8

9

9

9

10

10

11

12

0 2 4 6 8 10 12 14

Data management systems

Telecommunication facilities (international)

Weather radar observations

Hydrological observations

Upper-air observations

Surface observations (Ocean)

Telecommunication facilities (national)

Agro-meteorological observations

Surface observations (Land)

Automation of the observing networks

IT (web site, etc.)

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Challenges and Priorities

Survey Analysis

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Figure 5.1: Challenges of NMHSs

2.63

2.65

2.69

2.79

2.88

3.00

3.13

3.13

3.25

3.29

3.29

3.50

0 1 2 3 4

Relationship with private sector

Introduction/maintenance of QMS

Visibility towards the decision makers needs to beimproved

Adequacy of climate services

Staff - anticipated cuts

Data policies

Budget - anticipated cuts

Adequacy of telecommunication facilities and capacity

Adequacy of EWS and services for DRR

Lack of qualified personnel in some areas

Adequacy of the existing observing systems

Adequacy of of NWP modeling capacity

Average

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Serious Moderate to Serious

Adequacy of NWP Modeling Capacity

Lack of qualified personnel in some areas

Adequacy of EWS services for DRR

Adequacy of telecommunication facilities and capacity

Adequacy of existing observing systems

Data policies

Moderate Slight

Adequacy of climate services

Improved visibility towards the decision makers

Anticipated Budget Cuts

Relationship with private sector

Anticipated Staff Cuts Introduction/maintenance of QMS

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Support to subsidiary bodies

3

8

3

1

3

1

0 5 10 15

yes, including support for participation inmeetings

yes, provided that there is financial support fromWMO for participation in meetings

yes, but only for work through electronic means(forum, e-mail, Webex, etc)

no, we have no possibility to allocate staff tosupport regional activities

PICTSEAOther

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Reasons for not supporting subsidiary bodies

7

1

8

1

1

1

0 5 10 15

Insufficient staff resources

N ot important

Language problem

No information

Budget constrained to attend meetings P ICTSEAOther

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2.35

2.35

2.47

2.47

2.53

2.53

2.71

2.00

On-line forums

Assisting in setting up implementation projects

Regional capacity development events

Expertise on request

Guidance materials

Monitoring the performance of the NMHSs

Regional implementation plans

Average

Useful activities of subsidiary bodies

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• Expected Supports from Other Members• Joint/twinning projects • Capacity Building • Technical support on QMS • Observations • Upgrading facilities and capabilities

• Expected Supports from the Secretariat• Financial and coordination support for regional events• Secretariat should review its methods and working mechanisms at regional level to

increase its efficiency and effectiveness• Support to develop strategic plans• Advice on available support options• Facilitation of procurement and calibration of instruments• Continued information sharing on regional activities, including capacity development

programmes of external partners (EU, etc).

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Expected Outcomes from RA V-16

• The expected outcomes from RA V-16– Strengthening of regional cooperation– Preparation of an agreed strategic plan to guide the work of RA V for the next four years, including a

clear articulation of a small number of high priority work areas– Plans for improving observing systems and minimizing missing data

• Also mentioned– More regional cooperation in the area of hydrology, expert exchange, instruments upgrade for early

warning system (EWS)– Regional training needs assessment plan– Improvement of the Pacific observation network– Identification of gaps and proposed treatments– Agreement to establish on-line forums to discuss issues.

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Executive Summary

WMO OMMExecutive Summary

•A Survey was conducted to identify challenges and future priorities in RA V by using the SurveyMonkey platform.

•Analysis has been made for the Region in five categories:

•(a) institutional arrangements;

•(b) management and organization;

•(c) operations and services;

•(d) challenges and priorities; and

•(e) expected outcomes from RA V-16

WMO OMMExecutive Summary

•Institutional Arrangements

The most common title of NMHS in RA V is “Service” or “Agency”

Thirteen Members are functioning under different primary legislative acts or orders of decree - six Members are still functioning without legal authorities

•Management and Organization

The business model of NMHSs in RA V is predominantly government or state owned that strictly confined to the government policy, guidance and budgetary support with little freedom to do commercial activities.

Almost all Members except for one Member have national development/strategic plans covering the next 3-5 years.

The capacity building of staff and enhancement of operational forecasts including warning products with improved IT services are priorities of development/strategic plans.

WMO OMMExecutive Summary (RA V)

•Operations and Services

The Members are facing difficulties with:

inadequacy of equipment and IT infrastructure;

automation of surface observing networks;

agro-meteorological observations; and upper-air observations.

•Challenges and Priorities

The challenges in the Region identified by the survey include:

lack of qualified personnel;

NWP modeling capacity; observing systems; and EWS services for DRR,

among others.

The Members particularly identified:

adequacy of NWP modeling capacity;

lack of qualified personnel; and

adequacy of EWS and services for DRR, as serious challenges.

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Thank youThank you