The Board of Stark County Commissioners’

Department of Human Resources

2018 Annual Report

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TABLE OF CONTENTS

Department of Human Resources’ Table of Organization 2 2018 Accomplishments 4 Personnel Changes 5 - 6 Workers’ Compensation Summary 7 - 8 Health Benefits Plan Summary 9 - 11 Collective Bargaining Agreements 12 - 13 2019 Goals 14

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Our Mission

The mission of the Board of Stark County Commissioners’ Human Resources Department is to serve as a strategic partner to departments and agencies throughout Stark County government in the selection, retention and motivation of a highly qualified workforce. We provide a full range of centralized and comprehensive human resource management services to the County and its employees.

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Michael Kimble, Director of Human Resources mhkimble@starkcountyohio.gov 330.451.7905

Christina Skondras, Personnel Manager chskondras@starkcountyohio.gov 330.451.7513

Carol Hayn, Benefits Coordinator chhayn@starkcountyohio.gov 330.451.7179

Dorothy Dittemore, Benefits Assistant dadittemore@starkcountyohio.gov 330.451.7999

Megan Richardson, HR Administrative Assistant merichardson@starkcountyohio.gov 330.451.7905

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2018 ACCOMPLISHMENTS

Employee Policy Manual Revisions and Additions To fulfill our commitment to maintaining workplace policies, a number of revisions and additions were made to the Employee Policy Manual.

Flu Shots

Flu shots were offered for all employees for the 3rd straight year. 268 flu Shots were given.

Employee Identification Badges

Implemented Employee Identification badge system with capabilities of granting access to the County Office Building garage and elevators. Human Resources houses the equipment and software to create these badges and assumed the responsibility to assign appropriate security clearances.

Negotiated Multiple Collective Bargaining Agreements

Sanitary Engineer, Building Department (AFSCME) and Dog Warden (Teamsters) contracts were successfully negotiated for 3 year terms respectively.

County-wide Ethics Training Susan Willeke from the Ohio Ethics Commission presented Ethics training sessions to all County employees. Continuing Legal Education credits were made available.

FMLA Brochures Create a series of brochures to provide “how-to” information for managers around the County who routinely deal with FMLA administration.

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PERSONNEL CHANGES

The following depicts personnel changes (new hires, terminations (voluntary, involuntary and/or disability), promotions, transfers and retirements) made by departments under the hiring authority of the Board of Stark County Commissioners in 2018. Please note that personnel changes made by Job and Family Services are not included. COMMISSIONERS’ OFFICE New Hires Position Effective Date Sheila Humphrey Receptionist 01/03/2018

DOG WARDEN Termination Position Effective Date Jesse Boron Deputy 09/05/2018 Brad Ohman Deputy 09/06/2018

EMERGENCY MANAGEMENT AGENCY No changes in Personnel in 2018 FACILITIES New Hires Position Effective Date Jeffrey Boardley Maintenance 2 03/14/2018 David Schumacher Custodian-Part Time 03/29/2018 Michael Lawson Custodian-Part Time 05/18/2018 Shawn Brown Assistant Manager 05/31/2018 Promotion Position Effective Date Anthony Hudak Custodian Part Time to Full Time 10/25/2018 Termination Position Effective Date Denise Jones Maintenance 1 02/15/2018 Jeff Boardley Maintenance 2 06/15/2018

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David Schumacher Custodian-Part Time 08/06/2018 Michael Lawson Custodian-Part Time 10/25/2018 HUMAN RESOURCES New Hires Position Effective Date Megan Richardson Administrative Assistant 06/18/2018 RECORDS No Changes in Personnel in 2018 SANITARY ENGINEERING New Hires Position Effective Date Kevin McQuaid Engineering Technician 1 01/11/2018 James Hammontree Laborer 02/08/2018 Joshua Gallucci Laborer 03/02/2018 Justin Smith Laborer 03/26/2018 Benjamin Skelley Sanitarian 08/09/2018 Steven Troyer Laborer 10/18/2018 Brian Merrill Laborer 11/01/2018 Promotion Position Effective Date Kris Lewis Laborer to Equipment Operator 01/25/2018 Chad Strait Laborer to Line Maintenance Laborer 06/28/2018 James Hammontree Laborer to Equipment Operator 06/28/2018 Termination Position Effective Date Kris Lewis Equipment Operator 02/07/2018 William Kellough Sanitarian 05/29/2018 Justin Smith Laborer 12/05/2018 BUILDING DEPARTMENT No changes in personnel in 2018

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Workers’ Compensation is a no fault insurance system that provides for the payment of medical services, lost wages and other benefits when an employee: suffers an injury, develops an occupational illness, and/or dies from an incident arising out of or in the course of employment. Stark County takes part in the State of Ohio’s Bureau of Workers’ Compensation (BWC) Group Retrospective Plan with other counties through the County Commissioners Association of Ohio (CCAO). There is no cost to Stark County employees for workers’ compensation coverage. The Ohio BWC is the state agency administrating the workers’ compensation program. Stark County is an employer under this program. Additionally, the Industrial Commission of Ohio, and the Court of Common Pleas are the legal bodies responsible for dispute resolution related to workers’ compensation. A work related incident may physically and financially affect the employee; therefore, Stark County advocates an interactive partnership to promote a healing process focused on realistic recuperation leading to a successful return to work. The Stark County Workers’ Personnel Manager and the employee’s department Supervisor, work with the employee and their Physician of Record through the Managed Care Organization (MCO), and the Bureau to help the injured worker get the care needed to recover from their injuries and return to work. Rebates

The Ohio Bureau of Workers’ Compensation offers a number of rebates as incentives for timely payments, participation in safety programs as well as refunds to public employers. In 2018, Stark County received the following rebates/refunds.

Safety Council Rebate: $20,269.00

Early Payment Rebate: $23,595.74

Lapse Free Rebate: $2,000.00

BWC Rebate: $865,523.29

Total: $911,388.03

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2017 Claims

Board of Election Clerk of Courts Commissioners

Court of Common Pleas Coroner DD

Dog Warden JFS Engineers

Family Court Sanitary Engineer Sheriff

Parks Veterans

WORKERS’ COMPENSATION RESERVE FUND FINANCIALS (264 FUND) AND FIXED COSTS Charges to departments for payment of the Workers’ Compensation Premium is established at 1% of the total departmental payroll. 264 Fund Cash Balance: 01/01/2017 $1,432,594

12/31/2017 $2,007,346

SUMMARY OF CLAIMS FOR 2017

EMPLOYER: SUM OF CLAIM COSTS:

Coroner $406.00

DD $50,186.00

Dog Warden $1,812.00

Engineers $3,457.00

Family Court $1,013.00

Board of Elections $10,542.00

JFS $1,978.00

Clerk of Courts $5,370.00

Parks $17,336.00 Commissioners (Facilities) $210.00

Sanitary Engineer $667.00

Sheriff $32,809.00

Common Pleas Court $3,916.00

Veterans Comm. $1,601.00

Claims Total 2017: $131,303.00

FIXED COSTS

BWC Premium Fee 2017: $1,038,563.37 CompManagement Fees (TPA & MCO): $36,500 County Commissioners Association of Ohio (CCAO) Group Retro fee: $21,242

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HEALTH PLAN BENEFITS

PROVIDERS/CARRIERS

Full-time employees working at least thirty (30) hours per week (as defined by requirements of the Affordable Care Act) are eligible to enroll in an array of benefit options. The Commissioners offer health plans through AultCare and Mutual Health Services. Benefits include medical, prescription, dental and vision care.

Additionally, a group term life insurance program that includes both basic and supplemental benefits is made available. The County’s cafeteria plan benefits include pre-tax treatment of health plan contributions and a cash-out program for employees who have health coverage through other means.

Voluntary benefits include individual policies that an employee may keep after leaving County employment, and Flexible Spending Accounts as permitted under IRS regulations. LifeServices EAP provides the County’s employee assistance plan.

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HEALTH PLAN FINANCIALS (121 FUND) The Board of Stark County Commissioners implemented a 7.5% increase to funding rates for calendar year 2019. Even with the increase, health plan expenses for the 2019 plan year are expected to exceed revenues by approximately $500,000.

121 Fund Cash Balance as of:

12/31/2017 $5,986,186 12/31/2018 $5,066,109

Note: In 2018, the health plan received over $2 million in stop-loss reimbursements and over $1 million in prescription rebates. 2018 COSTS Total Health Plan Costs: $25.1 million (a 23.0% increase from 2017 costs of $20.4 million) Costs Net of Reimbursements: $22.1 million (an 8.3% increase from 2017 costs) Average Per-Employee Cost: $16,634 for 1,509 employees (total cost); $14,645 (net cost) Per-Employee Per-Month (PEPM) Cost: Ranged from a high of $1,556 in April to a low of $1,052 in both February and July

FUNDING RATES For a six-year period (2010 through 2015), Health Plan funding rates were maintained with no increase. In recent years, the Board of Stark County Commissioners approved increases of 5% for 2016, and 7.5% for 2017, 2018, and 2019. Non-bargaining employees’ health care contribution rates for 2019 have been established at fourteen percent (14%). For non-bargaining employees enrolled to receive medical, prescription, vision and dental benefits, monthly contributions for 2019 are as follows:

Single (employee only) $86.74/month Family (employee and one or more dependents) $221.88/month

One-half an employee’s contribution is deducted from the first paycheck of the month, and one-half from the second paycheck of the month.

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ACTIVITY SUMMARY Health/life/voluntary plan carrier arrangements during 2018 continued from the prior year, namely:

AultCare and Mutual Health Services for medical benefits CVSHealth (Caremark) for prescription benefits Delta Dental for dental benefits EyeMed for vision care benefits The Hartford for group term life insurance benefits Colonial Life for voluntary benefits (e.g. disability, universal life, term life, accident, etc.) Northwest Group Services for Flexible Spending Accounts WageWorks for COBRA administration

Plan updates during 2018 include:

New health plan booklets were issued for both AultCare and Mutual Health Service plans. New booklets incorporated all plan changes since the last booklets were revised. Booklets are available electronically. A clarification was issued regarding fertility testing, which is covered under the Commissioner’s

health plan. Health Flex Spending Accounts (FSA): 2018 was the first year for automatic carry over of unused

elections up to $500. o Health FSA forfeits all unused elections in excess of $500. o No carryover provision for Dependent FSA. o 75 day Grace Period provision remains for Dependent Care FSA.

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COLLECTIVE BARGAINING AGREEMENTS Job and Family Services and the Sanitary Engineers’ collective bargaining agreements were the only contracts requiring negotiation in 2017. Negotiations were conducted with the assistance of Leslie Kuntz, Esq. of the law firm Krugliak, Wilkins, Griffiths and Dougherty Co., L.P.A. The negotiated financial terms of each bargaining unit agreement are as follows: STARK COUNTY JOB AND FAMILY SERVICES Collective Bargaining Unit: United Steel, Paper and Forestry, Rubber, Manufacturing, Energy, Allied Industrial and Service Workers International Union Effective Date: October 1, 2017 Expiration Date: September 30, 2020 2017-18 2018-19 2019-20 Wages 2% ($250 sign bonus) 2% ($250 sign bonus) 2% ($250 sign bonus) Insurance Contribution 12% 12% 13% STARK COUNTY SANITARY ENGINEER Collective Bargaining Unit: American Federation of State, County and Municipal Employees (AFSCME), Ohio Council 8, Local 959, AFL-CIO Effective Date: December 13, 2017 Expiration Date: December 12, 2020 (midnight) 2017-2018 2018-2019 2019-2020 Wages 2% 2% 2% Insurance Contribution 12% effective

January 1, 2017 12% effective January 1, 2018

13% effective January 1, 2019

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STARK COUNTY DOG WARDEN Collective Bargaining Unit: General Truck Drivers and Helpers Union Local No. 92 Affiliated with the International Brotherhood of Teamsters Effective Date: July 1, 2018 Expiration Date: June 30, 2020 2018-2019 2019-2020 2020-2021 Wages See below*

July 1, 2018 0% effective July 1, 2019

0% effective July 1, 2020

Insurance Contribution 12% effective July 1, 2018

12% effective January 1, 2019

13% effective January 1, 2020

* Poundskeeper and Assistant Poundskeeper positions were abolished. All employees were reclassified as Deputy and Assistant Deputy. Deputy salaries and Assistant Poundskeeper salary were raised to the rate previously assigned to the Poundskeeper. The (former) Poundskeeper and Assistant Poundskeeper were given a one-time stipend equal to the percentage increase given to the Deputies. STARK COUNTY BUILDING DEPARTMENT Collective Bargaining Unit: American Federation of State, County and Municipal Employees (AFSCME), Ohio Council 8, Local 959, AFL-CIO Effective Date: January 1, 2019 Expiration Date: December 30, 2021 2019 2020 2021 Wages 2% 2% 2% Insurance Contribution 13% 13% 13%

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2019 GOALS

1. Establish a Board approved “library” of position descriptions for all non-bargaining positions under the hiring authority of the Board.

2. Solicit proposals from vendors to administer the medical/health insurance benefits function as well as oversee County healthcare fund.

3. Implement a Professional Training Program with Certifications available for all employees and managers.

4. Performance Review and Performance Improvement Plan processes for all employees under the hiring authority of the Board.

5. Continue creating brochures to provide “how-to” information for managers around the County on a number of HR-related functions such as administering and reviewing ADA accommodation requests.

6. Work with the County Auditor and IT Department to implement a comprehensive Human Resource Information System—capable of online employment application; performance and attendance tracking; FMLA tracking and EEO record keeping.

7. Utilize the County’s OnBase software to systematically upload personnel files; EEO-4 records; workers’ compensation documents; unemployment documents; and select other paperwork for purposes of records retention in compliance with the law.

8. Continue to expand our services to other Elected Officials and Agencies around the County.

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BOARD OF STARK COUNTY COMMISSIONERS

DEPARTMENT OF HUMAN RESOURCES 110 Central Plaza South, Suite 240

Canton, Ohio 44702

Phone: (330) 451-7905 Fax: (330) 451-7906

www.starkcountyohio.gov/human-resources