The Game Plan – Rules of play

Titta Kallio-Seppähttp://www.oulu.fi/uniogs

http://www.oulu.fi/tutkijakoulu/

Introduction to Doctoral Training

24.9.2015

How to navigate in UniOGS?The important steps from the start to getting the degree…

Your career

How to navigate in UniOGS?

1. UniOGS Who and what?

2. What is a doctoral degree?

3. Time-line of the 4-year process What, when, how, why?

Follow-up groupDoctoral Training PlanStudy requirements

1. UniOGSUniversity of Oulu Graduate School

Since 2011Goal: lay the foundations and develop the framework of researcher training

in Oulu.1st January 2012

First generation of early-stage researchers started their doctoral training.

The key persons in UniOGS:Dean and vice-Dean

• Leading the Graduate School

• Granting of study rights• Granting of doctoral

degrees

• Vice: education & courses

Kaisa (vice)

Markku

The key persons in UniOGS:UniOGS Management GroupStudent member

Niilo Ryti

• Harmonization of processes• General education & transferable skills curriculum• Criteria for the selection of students and the acceptance of

the doctoral thesis

Eva Maria, Seppo, Janne, Kaisa, Markku, Helena, Hanna, Veikko + Saana & 3 UniOGS coordinators

The key persons:3 Doctoral Training Committees

Human SciencesFaculty of Education, Faculty of Humanities,

Oulu Business School, Human Geography

Technology and Natural SciencesFaculty of Information Techonology and Electrical Engineering,

Faculty of Science, Faculty of Technology, Oulu Mining School, Oulu School of Architecture

Health and BiosciencesFaculty of Biochemistry and Molecular Medicine,

Faculty of Medicine

Chair, representatives of the Faculties and Institutes, Chief Academic Officers, 2 students• Admission applications• Nomination of supervisors and follow-up groups• Acceptance of Doctoral Training Plans• Giving permissions to defend thesis, nominating kustos and opponent• Grading the thesis

Regulations UniOGS has to take account

Finnish law:O Universities Act

O Government Decree on University Degrees

University level regulations:O University Bylaws (johtosääntö)

O Education Bylaws (koulutuksen johtosääntö)

European level development:O Seven Principles of Innovative Doctoral

Training

2. What is a doctoral degree?

The answer, my friend, is…

A title that convinces other scientists that you

are able to independently and critically

apply scientific research methods and

generate new scientific knowledge… which

could make an impact on society. University law

(794/2004) 5 22§

The thesis requirements start to make sense

The doctoral thesis should show evidence that the doctoral student can independently and critically apply scientific research methods and generate new scientific knowledge.

The rest is all about

Communication…

A doctoral thesis can be a compilation of published research articles and manuscripts and a summary based on these, or it can be a monograph.

A compilation-based thesis may include multiple published articles, accepted manuscripts, or other manuscripts, but a single article published, or accepted for publication, in a high-quality scientific journal can be sufficient.

Networking…

The doctoral thesis may contain joint publications or manuscripts, if the independent contribution of the doctoral student can be clearly demonstrated.

And not wasting time…

The doctoral training should be defined in a way that the doctoral degree can be completed within a time equivalent to four years of full-time studies.

Finnish law -

To be awarded a doctorate, the student must:

(1) complete the required postgraduate studies;(2) demonstrate independent and critical thinking in the field of research; and(3) write a doctoral dissertation and defend it in public.

TRANSFERABLE SKILLS & GENERAL EDUCATIONObligatory: Introduction to Doctoral Training, Scientific Research and Ethics, Follow-up group reporting & meetings S

TU

DIE

S

TEACHING (optional)

RES

EA

RC

H

FIELD-SPECIFIC STUDIESObligatory: Research Plan, Presenting Research Plan

Nomination of pre-

examiners

Permission to publish, naming the opponents

Public defense

RESEARCH and publication of results (including articles and/or thesis)

Year 1 Year 2 Year 3 Year 4

Supervisor(s) & Research plan outline

Mid-term assessment

Full doctoral training plan

Admission:

Study rights

Follow-up group Annual progress report & follow-up group

meeting : evaluation report

Statement on student’s state of

readiness

20 –

50

EC

TS

3. Time-line of the process, 4 years

1. Yearacceptance of the Doctoral Training Plan

1. Nominate your Follow-up group 2. Write your Doctoral Training Plan (+ PSP)3. Have your 1st follow-up group meeting, report4. Acceptance of your DTP in Doctoral Training Committee meeting (3 ECTS)O Research & studies

Chair + 1-2 members

Follow-up group (FUG) and meetings

O Form for nominating the FUG, first yearO Doctoral Training Committee chair nominates

O Ater the nomination: O You arrange annual meeting (end of the research year)

O Doctoral Training plan (updated) O write, submit to supervisors and FUG membersO progress in research and studies O plans for next year

O FUG gives comments and recommendationsO Do changes if they want!O Chair sends the approved DTP and progress

report to UniOGSO Your DTC accepts

O Supervisors can attend in meetings if you wish

Doctoral Training Plan (DTP)

A.The Research Plan

Abstract (obligatory, 1 page max.)1. Rationale (background, introduction)

2. Objectives and expected results3. Research methods and material4. Ethical issues (if relevant)

5. Implementation: schedule of research and studies, distribution of work, and funding plan6. Research team, supervision, and collaboration (including mobility)Key literature / bibliographyAF: http://www.aka.fi/en-GB/A/Funding-and-guidance/How-to-apply/Appendices/Research-plan/

B. The Study Plan, Oodi-PSP

C. The Career Plan written as a part of the section 2 or present separately for the follow-up group in the meeting.

The DTP is your personal game strategy

O The DTP can be one of the most useful tools for keeping you and your training on track.

O Written for you, your supervisory team and your follow-up group.

O Gives you skills in writing funding applications!

O The planned strategy may, or not, need to be revised after each stage.

O The DTP is a living document that needs continual updating (each FUG meeting).

O Instructions how to write the DTP: http://www.oulu.fi/uniogs/formslibrary

O When: end of the first year

In the not-too-distant future, you will come face-to-face with your future. Be ready for it!

2. Yearmid-point of doctoral training

O Update your Doctoral Training Plan, make plans for the next year

O Have your 2nd follow-up group meeting,O Update DTPO Progress and plans for next yearO Chair: report, send to UniOGS

O Mid-term report (0 ECTS)

O Research & studies

3. YearAgreeing upon the end-process

O Have your 3rd follow-up group meeting, report:O Update DTPO Progress and plans for getting the

work readyO Chair: report, send to UniOGSO Statement on student’s state of

readinessO Pre-examiners & opponent?

O Research (& studies)

4. YearSending the thesis manuscript for pre-examination

O Nomination of pre-examiners, pre-examination

O Permission to publish, naming the opponent(s)

O Public defense

O The length of the end-process c. 6 months

My own time-line

Admission2005December

2006 2007 2008 2009 2010 2011 2012 2013

3 years doctoral student position

Maternityleave

My plan was to do licenciate thesis first, but…

Pre-examination, March

Defence,September2013

16 000 eur grant

3,5 years + 6 months = appr. 4 years

Red = time spent doing my research and studies

Study requirementsFIELD

BIO, MEDICAL AND HEALTH

SCIENCES

NATURAL SCIENCES

TECHNOLOGY SCIENCES

  HUMAN SCIENCES

ECONOMICS AND BUSINESS

EDUCATION SCIENCES

 

ECTS 20 ECTS 20-40 ECTS 40 ECTS

20 ECTS 50 ECTS 30 ECTS

MAJOR SUBJECT

Biomedical sciences

Clinical medicine

Dental sciences

Diagnostics

Health sciences            

20 ECTSBiochemistry

25 ECTSGeography

30 ECTSAnimal ecology

Animal physiologyGenetics

Plant ecologyPlant physiology

35 ECTSGeology & minerology

Geology of the soil

40 ECTSBiophysicsGeophysicsTheoretical

physicsAstronomy

Inorganic chemistry

Physical chemistryOrganic chemistry

Structural chemistry

Mathematics

Applied mathematics

Statistics

Information processing science

Architecture

Automotive & machine engineering

Machine designMachine diagnostics

Materials engineering

Mechatronics

Process engineering

PhotonicsElectrical

engineeringElectronics materials

& componentsStructural

engineeringConstruction technologyEngineering mechanics Technical

mathematicsProduction technology

 Communications

engineering

Industrial engineering & management

Environmental engineering

Computer science & Engineering

Archaeology

Cultural anthropology

English philology

Finnish language

German philology

History

History of ideas and science

Information studies

Literature

Logopedics

Nordic philology

Saami culture

Saami language

Science communication

Accounting

Economics

Finance

International business

Logistics

Management

Marketing                 

Education

Education psychology

Music Education                                  

Obligatory courses for all doctoral students

O Introduction to Doctoral Training, 1 ECTS (2 per year)O Scientific Research and Ethics, 2 ECTS (2 per

year)Next starting in November (English)

Other ”tasks”O Doctoral Training Plan, 3 ECTS

O Midterm report of Doctoral Training, 0 ECTSO Presenting research plan, 1 ECTS (seminar in your

major/DP)O Follow-up group reporting and meetings, 1 ECTS

O Alltogether 8 ECTS obligatory of your study requirements

General and transferable skills studies (4 ECTS credits obligatory)

It’s about the skills, not the degree!

Transferable skills and general education courses can be exploited to strengthen your weak spots (e.g. communication skills, project management,…).

Be selfish! Take what you need to develop your future career… and stop counting credits!!

Optional General and transferable skills courses

O Basics of University Pedagogics for Doctoral StudentsO Utilization of Patent Databases in research O IP Rights and Research O Scientific Communication O Communicating science to the media, general public and

decision makers O Information skills for doctoral studentsO Publishing and Acta seriesO Leadership coachingO Mentoring programme

University of Oulu Staff Training

http://www.oulu.fi/uniogs/courses

Field-specific studies12-42 ECTS

O Courses that help you to do researchO Talk with your supervisor!

O For doctoral studies, post-graduate or advanced courses (with J- or S- included in the WebOodi course code) are required.

O TeachingO Depending on the major, a doctoral student

may include teaching in his/her degree. O Pedagogy course!

Field-specific studies

WORKING LIFE AND ENTREPRENEURSHIP SKILLS, (5 COURSES, 25 ECTS)

910001S Working Life and Studies, 5 ECTS 910002S Toward Entrepreneurial Mindsets, 5 ECTS910003S Building Business through Creativity and Collaboration, 5 ECTS (www.ship.businesskitchen.fi )910004S Turning Opportunities to Business, 5 ECTS910005S Entrepreneurial Field Project, 5 ECTS

- Demola: Organized in collaboration with Business Kitchen

Some general courses, most field-specific courses and the research environments are provided by the

doctoral programmes

OODI-PSPs: General education, transferable skills and field-specific activities

What’s the difference ? (examples where it might not be obvious)

General education & Transferable skills Field-specific activity

Poster preparation and presentation skills course Conference: poster presentation

Oral presentation skills course Conference/seminar: oral presentation

Analysis of scientific articles course (how to…) Journal club presentation

Scientific communication course (writing) Authoring articles (not incl. in thesis)

Research plan writing course (How to…) Doctoral training plan

Pedagogy course Teaching activity

Research management skills course Co-supervision of pro-gradu thesis work

Entrepreneurial course Entrepreneurial course (if business incl. in career plan)

Utilization of patent databases coursePublishing a patent (related to the doctoral research)

IPR in research course

Communicating science to the media, …

Information (library, …) skills

Learning about, or how to execute, a professional skill Applying the skill learned in a professional context

Conferences

National conference - poster 0,5 ECTS

National conference - oral presentation 1,0 ECTS

International conference - poster 1- 2 ECTS

International conference - oral presentation 1- 2 ECTS

Organizing the conference 1- 2 ECTS

Attendance at scientific seminars 0,5 ECTS/ 10h

Participation at lecture course (incl. student's own work) 1 ECTS/ 10h

Research visit

to another national research institution (+report) 0,5 ECTS/ wk

to an international research institution (+ report) 1,0 ECTS/ w

Recommendations of ECTS for different activities related to doctoral studies

Teaching• Lectures (depending on level) 2-3 ECTS/10h• Exercises 0,5 - 1 ECTS/10h• B.Sc. or M.Sc. thesis co-supervision/guidance 0,5 - 2 ECTS/thesis

1 ECTS corresponds 27 h work.