Geographic Information Systems (GIS) – Glasgow 2014 Organising Committee

18 March 2014

Outline of Presentation

The Glasgow 2014 Commonwealth Games and Organising Committee

Challenges facing the Games and OC

Lessons learned from London 2012

Development of OC’s GIS capability

Wider integration with key stakeholders and partners

Data Management and Sharing

Use of Ordnance Survey products and services

Employment of GIS at Games Time

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The Glasgow 2014 Commonwealth Games

17 Sports

14 Venues

11 Days

1 million tickets on sale

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The Glasgow 2014 Commonwealth Games

Queen’s Baton Relay

70 Nations and Territories - 190,000 km - 288 days

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The Glasgow 2014 Organising Committee

Chairman: Lord Smith of Kelvin

Chief Executive: David Grevemberg

Approximately 750 members of staff (and growing)

Accessibility, Accommodation, Accreditation, Brand Protection, Broadcast Operations, Catering Cleaning and Waste, Ceremonies and Culture, City Operations, Communications, Legacy, Licensing and Merchandising, Logistics, Marketing, Press, Procurement, Publications, Queens’ Baton Relay, Security, Spectators, Sponsors, Sport, Technology, Ticketing, Training, Transport, Uniforms, Venue and Village Management, Venue and Village Design, Workforce…

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Challenges facing the Games and OC:

Planning and managing an event of this unparalleled scale in Scotland

Queens Baton Relay, Ceremonies, Games, Road Races

Complexity of spatial interactions :

Games Family – Athletes, Officials, Dignitaries

Workforce

Spectators

Other Visitors

Maintaining “business as usual”

Internal and external liaison and data sharing

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Challenges: Demand and Ticket Sales

93% of tickets sold in first offering

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Challenges: Integration and Business as Usual

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Lessons learned from London 2012: Overarching Lessons

Lessons learned from London 2012

Transfer of knowledge (December 2012)

Sharing of ODA ArcGIS Online (AGOL) site

Overarching lessons:

Need for a “single source of truth”

Resource requirement under-scoped

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Lessons learned from London 2012: 10 Key Lessons

Lessons learned from London 2012:

10 key lessons:

Collaboration

Online Data Register

Online Mobile and Mapping Tools

Licencing

Simple Integration

Standardise Designs

Mobile Technology

Security and Sensitivity

Users Expect MORE

Support User Innovation 10

Development of Organising Committee’s GIS capability

Oct 12: 1x MapInfo and 1x ArcGIS licence; 2x staff

Jan 13: 2x GIS licences; 2x staff (TPT and SEC)

June 13: 4x staff (+2 SEC)

Oct 13: FME for CAD technical drawing translation

Dec 13: ArcGIS Online (AGOL) – 50 user licences

Feb 14: 6x staff (+2 in TPT) - 4x Full Time

Maps in support of TPT and SEC planning

Limited integration with Venue Design and Development and Publications through import of CAD drawings and export of Adobe Illustrator files.

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Development of Organising Committee’s GIS capability

Linking Siloes

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TPTSECVDD UDPUB

ArcGIS

FME and ArcGIS

FME and ArcGIS and Adobe Illustrator

OtherStakeHoldersAnd

Partners

Public

ArcGIS Online

ArcGIS Online with shared Groups

ArcGIS Online with shared Groups and Web Mapping Applications

Wider Integration with Partners and Stakeholders

GIS User Working Group established in Dec 12

Meets monthly in Glasgow

Key partners and stakeholders (plus Ordnance Survey):

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Glasgow City CouncilScottish Government Transport ScotlandNorth Lanarkshire CouncilSouth Lanarkshire CouncilCity of Edinburgh CouncilDundee City CouncilAngus Council

Police Scotland

Fire ScotlandMinistry of DefenceStrathclyde Partnership for TransportESRIContractors – eg. CH2MHILL, Aecom

Wider Integration with Partners and Stakeholders

Data Exchange:

1. Sharefile Website

2. ArcGIS Online:

OC – 50 user licences

Police Scotland – 100 user licences

Glasgow City Council – 100 user licences

Scottish Government – 100 user licences

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Wider Integration with Partners and Stakeholders

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Scottish Government

Use of Ordnance Survey Products and Services

Supply of base mapping and imagery through One Scotland Mapping Agreement (OSMA) and licenced partner Glasgow City Council and other Scottish local authorities.

Regular attendance and support at GIS User Working Group.

Transfer of Knowledge from London 2012 mapping support.

Enhancement of datasets through additional collection programmes including aerial overflights of Games Theatres and collection of high-resolution imagery (supplied at additional licence cost).

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Use of Ordnance Survey Products and Services

Technical advice regarding data conversion from CAD drawings to map format.

Continuing support of technical development of AGOL.

Detailed route planning analysis in support of Queen’s Baton Relay domestic route.

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Employment of GIS at Games Time

Games Time:

21 July: Queen’s Baton Relay enters Glasgow.

23 July: Opening Ceremony.

27 July: Marathon.

31 July: Cycle Time Trial.

3 August: Cycle Road Race and Closing Ceremony.

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Employment of GIS at Games Time

C3 support using AGOL:

50 licences – OC – plus other licences

Supported from Transport Operations Centre (TROC) and Games Operations Centre (GOC)

Daily situation maps based around

Client Group movements (Athletes, Officials, etc)

Spectator movements

Local Area Traffic Management and Parking

Timeline maps for Ceremonies and road events

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Employment of GIS at Games Time

AGOL web-mapping communication with public:

“Business as usual” via Glasgow City Council.

Travel Demand Management from OC’s Transport Functional Area.

Support of Sustainability and Legacy exhibition via Architecture and Design Scotland.

Integration with Festival 2014 and cultural activities.

Potential Further uses:

Spectator information.

Volunteer and Workforce Information.20

ArcGIS Online Demonstration

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https://glasgow2014oc.maps.arcgis.com/home/index.html

Any Questions? Ask the GIS Team

Alicia Hartman

Fiona Hunter

David Lucas

Iain Paton

Giovanni Pisapia

Mark Swadel

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With thanks to Sponsors and Clyde

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Enjoy the Games!