time management 2009
TRANSCRIPT
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Time Management
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Write definition of TimeManagement
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Time Management
The predictable control,
an individual can exercise
over a series of events.
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Time Management
Every morning in Africa a deer wakes up.It knows that it must run faster than thefastest lion. Otherwise it will be killed.
Every morning in Africa the lion wakesup. It knows that it must run faster thanthe slowest deer. Otherwise it willstarve.
It does not matter if you are deer orlion but when the sun rises it is timeto run.
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It’s about goingfrom this...
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…to this!
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Time Management
First generation—notes andchecklists
Second generation—planning andpreparation
Third generation—planning,prioritizing and controlling
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WHAT IS THE
AVERAGE LIFE SPAN?
HOW IT IS SPENT?
Time Management
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On An average 25 Years in Sleep
8 Years in Study &Education
6 Years in Rest & Illness
7 Years in Holidays &Recreation
5 Years in Commuting
4 Years in Eating 3 Years in Transition – in
getting readyto undertake all the above
How a 70 years life is spent?
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What Is The Balance Left ?
THIS LEAVES ONLY 12 YEARSFOR EFFECTIVE WORK.
“Short as life is, we make it still
shorter by the careless waste
of time”----Victor Hugo.
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How Our Time Is Wasted?
The average Office workerwastes 4 Hrs and 39 Mts of
work time a week accordingto NEW SURVEY OFEXECUTIVES.
Such squandering cost USemployers $170 billion in1986 alone.
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Which Workers waste the timemost?
Workers under 30
Workers between 30 & 45
Workers over 45
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Television Use
The average Television use per UShousehold per day is 6 Hrs, 59 Mts.
We see one million commercialsbefore the age of 21.
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Time Wasting Culprits
Telephone Interruptions
Inefficient Delegation
Extended Lunches or Breaks
Cluttered Work Space
Socializing On The Job
Misfiled Information
Poor Planning
Procrastination
Waiting/Delay
Not Setting/Sticking to Priorities
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MYTHS about TimeManagement
If you want a job done well,DO IT YOURSELF.
There is only ONE CORRECTWAY to do a job.
You can’t be productive unless
you are BUSY ALL THE TIME.
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Why Do WeProcrastinate?
Things seem to be UNPLEASANT.
I DO NOT WANT to do it.
If I PUT OFF something longenough SOME ONE ELSE WILL DOIT.
I do not know WHERE OR HOW TOBEGIN.
I fiddle around for hours doingeasy or unimportant jobs.
PROCRASTINATION IS THE THIEF OF TIME
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Overcoming Procrastination
ADMIT the fact that youprocrastinate. START DOING
SOMETHING ABOUT IT.Take more POSITIVE ATTITUDE
towards the work.
Accept that the job is notgoing to go away if youprocrastinate.
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25,000 Dollar Advice !!!
Start your day with aTHINGS TO DO LIST ANDPRIORITISE THE VITAL FEWafter picking them from thetrivial many.
CHARLES SCHWAB, anAmerican Millionaire paid a
Consultant 25,000 dollars for
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Time Management GRID
URGENT butURGENT but
NOT IMPORTANTNOT IMPORTANT
(Avoid spending too
much time on these)
Both URGENT andBoth URGENT and
IMPORTANTIMPORTANT
(Spend enough time to
do these jobs well)
NOT IMPORTANT NOTNOT IMPORTANT NOT
URGENTURGENT
(Avoid temptation todo easy things)
NOT URGENT butNOT URGENT but
IMPORTANTIMPORTANT
(Do not put off becausethey are not urgent)
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Time Management GRID
WorkshopWorkshopList of items that areurgent and important
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But there will always be enough time to
get the mostimportant things
done.
There will never be
enough time to get everything done.
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COMMANDMENTS on Managing Time
1. SET S M A R T GOALS and DEADLINES.
2. Break long term plans into weekly and
daily action plans.
3. Prioritize your daily work plans.
4. Avoid distraction.5. Reward yourself when you meet your
deadlines.
6. Beware of procrastination (D-O I-T N-O-W)
7. Consolidate Similar Tasks.
8. Tackle Tough Jobs First.
9. Take Time To Plan.
10. Be active -- not just reactive
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END RESULT? MANAGING TIME WELL WILL HELP YOU
IN INCRESING PRODUCTIVITY—gettingmore things done and in meetingdeadlines.
IN AVOIDING STRESS/TENSION. Takingcare of your health, feeling more relaxed,in control of your time, giving you peaceof mind and happiness.
IN AVOIDING MISSING OFAPPOINTMENTS.
IN GIVING YOU A QUALITY TIME AND TIME
TO SPEND WITH YOUR FAMILY.
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