Time Management

Dr. Abdul Sattar KhanMBBS, MPH, MCPS, DCHM, MRCGP (UK), FRIPH (UK)

Assistant Professor Family Medicine Department

drsattarkhan@gmail.com

Check YourselfDo you estimate how many hours you will need to study each week? Yes No

Do you meet assignment deadlines? Yes NoDo you begin working on semester long projects early in the semester? Yes No

Do you write a daily "to do" list? Yes NoDo you prevent social activities from interfering with your study time? Yes NoDo you have a job that requires fewer than 10 hours a week? Yes No

Do you set specific goals for each study period? Yes NoDo you begin your study time with your most difficult assignment? Yes No

Do you complete most of your studying during your most productive hours each day? Yes No

http://www.ucc.vt.edu/lynch/TMAssessment.htm

Objectives

At the end of the session, the participants will be able to:1.Mention principles of effective management2.Describe the SMART acronym for setting goals3.Explain the importance of urgency matrix4.Defend the importance spending time for planning with at least 10 reasons

I cannot manage my time! Because………..

Don’t have clear goal

Don't know how to manage

I want to do everything

Too many things at once

Interruptions

Anxiety & Stress

Only study no play

I cannot manage my time! Because………..

What can we do??

Pathway to manage time

Principles of time management for students

• Identify "Best Time" for Studying• Use Distributed Learning and Practice• Make Sure the Surroundings are Conducive to

Studying• Make Room for Entertainment and Relaxation • Make Sure you Have Time to Sleep and Eat

Properly• Try to Combine Activities: Use waiting time

Set Goals (SMART)SpecificMeasurableAchievableRealisticTime-based

General Management (4 D & 3A)

1. Do2. Delegate3. Delay4. Delete

4 D & 3A…approach

1. Address the urgent2. Accomplish what you can early3. Attach deadlines to things you

delay

Stephen Covey’s Time Management Matrix (Modified)

URGENT NOT URGENT

Important Dealing with crisisDeadlines for assignmentsUrgent tasksPhone calls, that can't be delayed

Daily class New study planningAchievements and resultsRoutine study / workRelaxation

Not Important

Daily Ordinary phone callsGeneral meetings

Chatting with classmatesSome mail, phone calls

10 reasons to spend time for planning

1. Improved performance2. Solutions to major issues/challenges3. Forward thinking 4. Clear future direction 5. Decreases stress level6. Save money 7. Improved teamwork 8. Help to assess the performance 9. Doing more in less time10. Increases the confidence

Benefits of time management

Efficient

Successful

Healthy

Summary • Be SMART • First comes first- check urgency• Organize• Use your waiting time• One by one • Consider your personal prime time•Celebrate success

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