time management jahse symposium 2011
DESCRIPTION
Presented by Francis Wade at the JAHSE Symposium in Oct 2011. The audio can be found at The audio for this slideshow is available at http://2time-sys.com/downloads/JAHSE/FrancisWadeTimeMgtJAHSEnew.mp3TRANSCRIPT
Time Management for Healthcare Workers
Francis WadeFramework Consulting Inc.
Low productivity
Low productivity
“Total factor productivity, which captures the overall efficiency of production, has declined at an average rate of 2.1 per cent every year over the period 1990 to 2010. Similarly, labour productivity, which measures output per worker, contracted at an average rate of 0.5 per cent per year over the same period”
"Against this background, Jamaica’s annual economic growth over the past decade has averaged 0.8 per cent. This is in contrast to average economic growth of 2.6 per cent per year for our Caribbean neighbours"
Operating Under Duress
New Technology: Trickle to a Flood
Old Habits + New Technology
Modern Chaos
Texting while driving
In meetings 80%80%
On a date
85%
Why do Jamaicans become more productive?
#1 - Coaching / Feedback
#2 – Mentoring / Role Models
How are physicians made?
Critical Events
Moments when you need to:– Flow– Review and Improve– Heed a Warning– Interrupt– Switch– Empty and Decide– Capture
Flow
Review and Improve
Heed a Warning
Interrupt
Switch
Empty
Capture
NewHabits-NewGoals 24
The Right Tools…?
NewHabits-NewGoals 25
NewHabits-NewGoals 26
Capturing
Are you using your memory? Do you have many or few capture points?
Potential Capture Points
NewHabits-NewGoals 27
Automatic• email inboxes (personal / work / private, etc.)• voice-mail box• postal mail-box• paper inbox• Twitter• Facebook / social networking• Beeper / text messages• notes passed to you on paper
Manual• mental memory• paper pad• digital voice-recorder• post-it’s / bits of paper / palm of hand• cell phone / pda / smartphone• software (Outlook, OneNote etc.)
NewHabits-NewGoals 28
Component #1 - CapturingNovices / White Belts
Rely on memory, random bits of paper. May use many Inboxes / Voice mailboxes
Yellow Belts Still using some memory, but now have specifically chosen paper to capture with, plus a manageable number of Inboxes / Voice mailboxes
Orange Belts Very little memory, plus paper that is part of a set of pads. There is some consolidation of inboxes. A capture point is often, but not always available
Green Belts Never rely on memory, and use reliable capture points all the time. A manual capture point is always available, and the number is kept to a minimum. A backup capture point is used in emergencies.
Are you using your memory? Do you have many or few capture points?
Capturing: Score SheetBehaviour White Yellow Orange Green
Carry something to capture with
Rarely or never
Sometimes Often Always
Capture manually, instead of using memory
Rarely or never
Sometimes Often Always
Consolidate inboxes n/a Started Sometimes Ongoing
Maintain backup capturing system
n/a Started Sometimes in place
Always in place
NewHabits-NewGoals 29
Current Belt
Capturing (Today)
Behaviour White Yellow Orange Green
Carry something to capture with
Rarely or never
Sometimes Often Always
Capture manually, instead of using memory
Rarely or never
Sometimes Often Always
Consolidate inboxes n/a Started Sometimes Ongoing
Maintain backup capturing system
n/a Started Sometimes in place
Always in place
NewHabits-NewGoals 30
Current Belt
Step 1
Step 2
Capturing (Upgrades)
Behaviour White Yellow Orange Green
Carry something to capture with
Rarely or never
Sometimes Often Always
Capture manually, instead of using memory
Rarely or never
Sometimes Often Always
Consolidate inboxes n/a Started Sometimes Ongoing
Maintain backup capturing system
n/a Started Sometimes in place
Always in place
NewHabits-NewGoals 31
Current Belt
Step 3
NewHabits-NewGoals 32
Free Capturing resources:
NewHabits-NewGoals 33
ebook: email to [email protected]
Electronic quiz:
www.mytimedesign.com
Look to the best
Nothing falls through the cracks
Memory isn’t used
Zero Inbox
Fill the gap
• Not by buying a Blackberry!!!• Changing habits• Not all at once, but using a multi-month plan• It takes time to learn/un-learn old habits
You Get Better Each Year
“Unstuck”