Tips and Tools for Travel

Jason PeacockAmy Radar Kice

Packing Dilemmas

Travel Binder

-Hotel Tax Exempt Form-Hotel Confirmations-Weekly Itinerary -Vehicle or Flight information-Directions-Copy of Invites-Contacts lists-Summary Report for fairs / visits-Receipts Holder-Rewards Information

What to Pack(besides clothes)

Recruitment materials(of course)

Extra business cards

Complete itinerary that you have shared with supervisor/front desk assistant & colleagues

Emergency contacts for work/personal/ lost credit card information

Paper copies are essential

Hand sanitizer/Cold Medicine

Chargers, converters, GPS, umbrella… Ask hotel for anything that you forget to bring!

HOLD ONTO THOSE MILES

Freebies!!

Rental cars Stick with one company Always ask for an upgrade as well as free I-pod

connector, Satellite radio, GPS

Airlines Pick one and stick with it Loyalty can earn you upgrades, free trips, &

lounge access

HOTEL, MOTEL, NO-Tell

Where to stay

Hotels/Motels/Family Find a chain and stick with it-Free Bfast & a gym Lite sleeper-top floor Ask for upgrades, umbrellas, directions,

converters, connectors, WiFi, water, better room, gym access

Get out of the hotel restaurant and explore the area

Use local counselors for suggestions on locations Don’t be afraid to switch rooms!! Staying with family can put you in a position to

choose recruiting territory and get mom’s home cooking!

SAFETY FIRST

Location

Vehicle Valuables out of site, especially boxes University Fleet Car

Bad Weather Know what to do and where to go?

Personal Protection Never sit in your car in a parking

lot/garage without locking doors

Road Rage

On the road again:

GPS—only one tool to use-Maps still work

Arrive early

Insurance— Know your university policy for rental cars and accidents

Know the rules on hands free driving

Don’t Speed(Accidents or a ticket is never worth it)

CALL the counselor and let them know you are running late

Carry cash for meters/tolls Tolls can be paid by phone if you must drive through Rental cars can also give you toll tags Rental car companies will find you with parking & speeding tickets.

Up to date Calendar Hotel/flight info Fairs & Visits (with contact info)

Have a copy of invites for events that you are attending (TACRAO, Non-TACRAO Fairs, etc.)

Check-In with your office when you are on the roadEmergency or car accident

Contact SupervisorContact fellow counselor / recruiter

Make the most of your time during TACRAO, schedule visits between fairs

Know your policies!

Per-DiemInsuranceReceiptsTollsHotel ratesParkingReimbursement on supplies or other essentials

NO MORE FAST FOOD

Research on YELP.com local, inexpensive food in the area

Ask the local counselor or your hotel for recommendations

Meal Costs Stock up at places like Whole Foods,

Central Market, Trader Joe’s,

Eat Healthy Travel weeks require lots of eating out Make healthy menu selections; avoid lots

of fried foods or heavy meals

Stay in the game: Be mindful of your normal health routine

Sleep Travel weeks are long and wear you out

Relax or Meditate

Keep up the exercise regiment Walking is a great way to see a new city Most hotels have gyms Runs/Races/Events during your stay

Stay CONNECTED

Take advantage of Free Internet Starbucks, Panera Bread, Community College

campus, etc…. Airports

This is a great way to maximize your time on the road while you are traveling Checking email or reading files

What happens on the road, gets posted all over the internet!

You are your university!

Professionalism

Understand the importance of being a professional

Understand you are representing your institution

Understand that you can make or break a student and parents perception of your institution

Recruiting Etiquette

Table Mannerisms Do’s

Keep attitude positive and motivation high Have that dynamic first impression Engaging

Don’ts Texting/Facebook/Tweeting Leaving table to socialize Consuming food/beverage

Ethics

NACAC- Statement of Good Practices

AACRAO- Professional Practices and Ethical Standards

Accurately represent and promote your institution

Don’t use disparaging comparisons• Be responsible for the integrity of your actions

• Serve students responsibly

• Ethical Breaches• Misrepresentation of resources or

programs• Enticement/ Incentives

Attire

Institution expectation What is the culture?

Always be prepared…never leave home without: Rain gear Lint brush Comfortable shoes Care package

Clothing Comfortable Durable Color coordinate Trendless

Work Hard & Have Fun

Ethics

Be responsible for the integrity of your actions

Trust, Respect, Honesty

Serve students responsibly

Ethical Breaches Misrepresentation of resources or programs Enticement/ Incentives

Questions?