8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

1/44

TLIA207C

Curriculum

Maintaincontainer/cargorecords

ArmstrongsDriverEducation

LearnerGuide

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

2/44

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

3/44

TLIA207C Maintain container/cargo records

Australian National Training Authority 2003 Page 3Customised and Developed by Armstrongs Driver Education P/L August 2009 ADELG1028

Contents

What this Learners Guide is about........................................ 5

Plan your learning .................................................................. 6

How you will be assessed? .................................................... 8

Section 1............................................................................................. 9

Preparing to record container/cargo locations ....................... 9

Section 2........................................................................................... 25

Monitoring units.................................................................... 25

Additional resources....................................................................... 35

Feedback on activities .................................................................... 37

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

4/44

TLIA207C Maintain container/cargo records

Page 4 Australian National Training Authority 2003ADELG1028 Customised and Developed by Armstrongs Driver Education P/L August 2009

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

5/44

TLIA207C Maintain container/cargo records

Australian National Training Authority 2003 Page 5Customised and Developed by Armstrongs Driver Education P/L August 2009 ADELG1028

What this Learners Guide is about

This learning guide is about the skills and knowledge required tomaintain container/cargo records in accordance with workplacerequirements including processing container and/or cargodocumentation, maintaining records of container/cargo movements,monitoring refer units and completing required reefer records.

The Elements of Competency from the unit TLIA207C Maintaincontainer/cargo records covered in this Learners Guide are listedbelow.

Process container/cargo documentation

Maintain records of container/cargo movements

Monitor container/cargo and maintain records

This unit of competency is from the Transport and LogisticsTraining Package (TLI07).

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

6/44

TLIA207C Maintain container/cargo records

Page 6 Australian National Training Authority 2003ADELG1028 Customised and Developed by Armstrongs Driver Education P/L August 2009

Plan your learning

ItisimportanttoplanyourlearningbeforeyoustartbecauseyoumayalreadyhavesomeoftheknowledgeandskillsthatarecoveredinthisLearnersGuide.Thismightbebecause:

youhavebeenworkingintheindustryforsometime,and/or

youhavealreadycompletedtraininginthisarea.

Togetherwithyoursupervisorortrainerusethechecklistsonthefollowingpagestohelpyouplanyourstudyprogram.Youranswerstothequestionsinthechecklistwillhelpyouworkoutwhichsectionsof

thisLearnersGuideyouneedtocomplete.

ThisLearnersGuideiswrittenwiththeideathatlearningismademorerelevantwhenyou,thelearner,areactuallyworkingintheindustry.Thismeansthatyouwillhavepeoplewithintheenterprisewhocanshowyouthings,discusshowthingsaredoneandansweranyquestionsyouhave.Alsoyoucanpractisewhatyoulearnandseehowwhatyoulearnisappliedintheenterprise.

IfyouareworkingthroughthisLearnersGuideandhavenotyetfoundajobintheindustry,youwillneedtotalktoyourtraineraboutdoingworkexperienceorworkingandlearninginsomesortofsimulatedworkplace.

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

7/44

TLIA207C Maintain container/cargo records

Australian National Training Authority 2003 Page 7Customised and Developed by Armstrongs Driver Education P/L August 2009 ADELG1028

Section 1: Process container/cargodocumentation

Areyouableto: Yes No

1. processcontainer/cargodocumentationinaccordancewithworkplaceproceduresandstatutoryauthorityrequirements?

2. recordmovementsofcontainers/cargoinaccordancewithworkplaceproceduresandstatutoryauthorityrequirements?

Section 2: Maintain records of container/cargo

movementsAreyouableto: Yes No

1. up-datecontainer/cargorecordseachtimecontainers/cargoaremovedwithintheyard?

2. checkcontainers/cargousingmarkingstoensurecorrectidentificationwhenupdatingrecords?

Section 3: Monitor container/cargo and maintainrecords

Areyouableto: Yes No

1. monitorcontainers/cargoonadailybasisandrecordthespecifiedinformation?

2. reportproblemswithcontrolledsystemsoncontainers/cargoontheappropriateformsandforwardtothemaintenanceareaforaction?

3. checklogcardsoncontainers/cargowithcontrolledsystemsoncompletionofmonitoringandlogallunitorsystembreakdownsand/orfaultsinthebreakdownlogdiaryinaccordancewithworkplaceprocedures?

4. monitormovementofcontainers/cargoonadailybasisandrecordtheinformation?

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

8/44

TLIA207C Maintain container/cargo records

Page 8 Australian National Training Authority 2003ADELG1028 Customised and Developed by Armstrongs Driver Education P/L August 2009

How you will be assessed?

AssessmentofthisUnitofCompetencywillincludeobservationofrealorsimulatedworkprocessesusingworkplaceproceduresandquestioningonunderpinningknowledgeandskills.Itmustbedemonstratedinanactualorsimulatedworksituationundersupervision.

Youwillberequiredtodemonstratethatyoucan:

useworkplacesystemstotrackcontainerandcargomovementfromarrivalsthroughtodespatch

solveproblemsrelatedtocontainerlocations

processcontainerandcargodocumentationincludingfordangerousgoodsandotherspecialtypesandconditionsforcargo(particularlyexportedandimportedgoods)

monitorreeferunitsandreportanyfaultsintheseunits.

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

9/44

TLIA207C Maintain container/cargo records

Australian National Training Authority 2003 Page 9Customised and Developed by Armstrongs Driver Education P/L August 2009 ADELG1028

Section 1

Preparing to recordcontainer/cargo locations

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

10/44

TLIA207C Maintain container/cargo records

Page 10 Australian National Training Authority 2003ADELG1028 Customised and Developed by Armstrongs Driver Education P/L August 2009

Section outline

Areascoveredinthissection

Preparingtorecordcontainer/cargolocationsincluding:

state-of-the-artsystemsfortrackingcontainersandcargo

processingcontainer/cargodocumentation

monitoringcontainer/cargomovements

up-datingcontainer/cargomovements

usingworkplacesystemsandproceduresforrecordingcontainer/cargomovementsandlocationsreceived

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

11/44

TLIA207C Maintain container/cargo records

Australian National Training Authority 2003 Page 11Customised and Developed by Armstrongs Driver Education P/L August 2009 ADELG1028

How do you prepare to record container/cargolocations?

What is state-of-the-art for container trackingsystems?

AttheOctober2002meetingoftheSeaFreightCouncilofNSW,areportwasmadeoftheftofcontainersinandaroundSydney.Some70containerswithavaluebetween$40and$200millionhadbeenstoleninthepreceding3months.

Officialestimatesoffiguresforindirectcostssuchasthoseassociatedwithinvestigationandinsurancepaymentsrelatedtocargotheft(ingeneral)arebetweenUS$20billion60billion.Thebreakdownintosectorsisasfollows:

roadtransport87%ofcargolosses

maritime8%ofallcargolosses

rail4%ofallcargolosses

airlessthan1%ofallcargolosses.

Theproblemofcontainerandcargotheftisthereforequitesignificantandstakeholdersinthetransportanddistributionindustryarelookingatwaysofreducingthetheftandassociatedcosts.

Technologyisre-shapingourlivesandthewaythatwework.FridgesareavailablewithInternetaccessandaTVscreenandcarshaveGlobalPositioningSystemsinstalledfornavigation.

Smarttechnologyisbeinginvestigatedandbeginningtobeusedforcontainertracking.Thischangeisbeingdrivenbyindustryestimates

forerrorratesintrackingwithconventionalsystemsofgreaterthan10%.Thecostoftechnologybasedsystemscanbeoffsetbythecostoftimedelays,latedeliveriesandaddedlabourcoststhroughlostcontainers.

PerhapsthemostsophisticatedandaccurateofthesesystemsusestheGlobalPositioningSystem(GPS)similartothatfoundinluxurycars.Withthissystem,containersandcontainermovingequipment(RubberTyreGantryandStraddleCarrier)canbelocatedbyreferencetothecomputerstoringthisinformationandmovementsofcontainers

andcargomanagedquicklyandefficiently.WithsiteslikeEastSwanstonDockandPortBotanycovering40haand44.2haeach,the

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

12/44

TLIA207C Maintain container/cargo records

Page 12 Australian National Training Authority 2003ADELG1028 Customised and Developed by Armstrongs Driver Education P/L August 2009

advantagesofaccurateinformationonlocationsofequipmentandcontainersareapparent.

PatricktheAustralianstevedorecompanyhasinvestedinsuchtechnologyandusesittoallowforscatterstacking.Thegainsarein

yardefficiencyandremovingcongestion.Containermovementsareoptimisedthroughthissystem.Aspartofthesystemmovementsofcontainerscanbemonitoredthroughactivationoftwistlocks.Thecompanyhasreportedsavingsof10%throughusingthistechnology.

P&OPortsmountedasecuritydrivetoeliminatetheftandbelievesthatithasjustaboutwonthebattle.Theirsystemincludedintroducingchangessuchas:

useofcontainerseals

accuratereceiptandstorageofcargo useofClosedCircuitTelevisionmonitorstorecordpackingofcontainersforlaterinspection

IButtontechnologytolocateemployeeswithinterminals

storageofemptycontainersawayfromladencontainers

installingautomatedtracking,detectionandsecuritytechnologyforcontainers(thatallowsfortrackingfromthetimetheyenterforeignportstobeingpickedupatUSdepots)

Othercompanieshavereportedlargesavingsfromusingelectronictransmissionofdatathroughbroadbandcabletoensurethatrequireddocumentationforcargoandcontainerscanbemovedquicklytoarequiredlocationinapaperlessenvironment.

Oricachemicalshasintroducedabarcodingsystemonchlorinecylindersthatallowsfortrackingofthesecylinderstocustomers.Asacylinderleavesthedepot,itisscannedandmatchedtocustomerdetails.Usingthissystem,invoicescanthenbegeneratedand

reinspectiondatesforcylindersmonitored.Customersholdingontocylindersforlongerthan12monthscanalsobeidentifiedandcontacted,asOricaprefersthesecontainersnottoremainwithcustomersbeyondthatpoint.

RadioFrequencyIdentification(RFID)isalsoavailableforcontainerandcargotracking.Thissystemisadvertisedasbeingparticularlysuitedwherebarcodeswouldbeinappropriate(e.g.wherethesemightbescratchedofforwornoff).Thesystemworksontagsbeingattachedtocontainersandamessagebeingtransmittedandpickedupatacentralmonitoringpoint.Unscheduledmovementscanbe

detectedandactiontakenviasecurityorotherrelevantpersonnel.Asidebenefitisinreductionsoftimeandcosttocountstock.

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

13/44

TLIA207C Maintain container/cargo records

Australian National Training Authority 2003 Page 13Customised and Developed by Armstrongs Driver Education P/L August 2009 ADELG1028

Insummary,containertrackingcanbemademoreeffectiveandefficientviatheuseoftechnologyandaccuraterecordkeepingsystems.

InActivity1,youareaskedtocomparethesystemsthatyourcompany

usestorecordandtrackcontainer/cargolocationswithwhatisseenasthepotentialinthisarea.

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

14/44

TLIA207C Maintain container/cargo records

Page 14 Australian National Training Authority 2003ADELG1028 Customised and Developed by Armstrongs Driver Education P/L August 2009

Activity 1: Comparison between your companys system andultra-modern systems

Discuss with your supervisor, trainer and colleagues, how yourworkplace tracks containers and cargo and their locations andmovement. Use the questions to guide your research and use thespace below to answer these questions and summarise the systemin place.

How do you record the movement of a container into yourterminal/depot or workplace?

How is the location of this container determined is it a case ofwhere does it fit? or is placement systematic?

How do you find a specific container?

What if you cant find the container you are looking for?

How do you know if a container is moved from its original location?

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

15/44

TLIA207C Maintain container/cargo records

Australian National Training Authority 2003 Page 15Customised and Developed by Armstrongs Driver Education P/L August 2009 ADELG1028

Summary of tracking system:

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

There is feedback on this activity at the back of this Learners

Guide.

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

16/44

TLIA207C Maintain container/cargo records

Page 16 Australian National Training Authority 2003ADELG1028 Customised and Developed by Armstrongs Driver Education P/L August 2009

Whats involved in container and cargotracking?

In Activity 1, you were asked to look at the overall picture oftracking of containers and cargo.

Typically, a container (or cargo) has a simplified life cycle withinyour terminal or depot as shown below:

LIFECYCLEOFACONTAINER

Acontainerthatisstoredwithoutanyreferencetoitsduedatefordespatchfromthedepotmaybecomeburiedunderothercontainersandmovedmanytimesbeforefinallyleavingthepremises.

Inordertominimisemovement,thesystemtomanagecontainertrackingmusthavebuiltintoit:

smartplacement

accurateinformation(orintelligence)onlocationof

containers

Alogicalsystemforcontainerplacementwillallowforavarietyoffactors:

stackingheightsforcontainers(ifonlyplacedinsingles,accesswillbemucheasierbutthisisrarelydone)

dateofdespatch(laterdespatchedcontainerscanbeplacedatthebottomofstacksthatwillbemovedpriortothemovementofthebottomcontainer)

Containerarrives atdepot withdocumentation

Container anddocumentationare recordedand assigneda location

Container isrelocated dueto requiredmovements

Container isdespatched

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

17/44

TLIA207C Maintain container/cargo records

Australian National Training Authority 2003 Page 17Customised and Developed by Armstrongs Driver Education P/L August 2009 ADELG1028

groupingsaccordingtomeansofdespatchanddestination(containersbeingloadedonaspecificshipforaspecifictripcanbeplacedtogether)

availablespaceindepotorterminal

Accuraterecordsmeansthatthelocationofacontainercanbedetermined(quickly)atanypointintime.Computerisedsystemscanrecordlocationsbutthesewillonlybeaccuratewhereaccurateandcurrentinformationisentered.

Theinformationrequiredtotrackacontainerwhilewithinyourcompanysresponsibilitymightinclude:

contentsofcontainer

sourceofcontainer(consignersdetails)

identificationofcontainerbynumbers4lettersand7digits

Asacontainerentersyourpremises,youwillneedtoensurethat:

thecontainerisfitforuseandhasaSafetyPlateattachedwithrequiredinformation(seeboxbelow)

documentationaccompaniesthecontainergivingtheinformationoncontents,sourceofcontainer

Marine Orders (Part 44) detail the regulations on containers. The mainelements of this legislation that have an impact on your role include that

containers for transporting goods or cargo must: be approved

have a Safety Approval Plate permanently affixed to thecontainer in a visible location

be in good/safe condition

have a date stamp indicating its original examination andnext re-examination date or marked ACEP (ApprovedContinuous Examination Program)

comply with colour code given in these orders (9.3.6) and inEnglish language or Arabic figures (the style used inAustralia for numbers such as 23578)

be labelled with maximum operating gross (weight that canbe loaded in container).

Note that under these Orders, it is a penal provision (offence that canresult in a jail sentence) to load or unload containers that do not meetthese requirements unless a Marine Surveyor permits theloading/unloading under given conditions.

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

18/44

TLIA207C Maintain container/cargo records

Page 18 Australian National Training Authority 2003ADELG1028 Customised and Developed by Armstrongs Driver Education P/L August 2009

anydangerousgoodswithincontainerloadarelistedonadangerousgoodsdeclaration(M041)

thedocumentationgivesinformationondespatchincluding:

- whenitistobedespatched

- whereitistobedespatchedto

- whoistoreceivethecontainer

- clearanceinformationrelatedtoCustomsandAQIS(AustralianQuarantineInspectionService)suchasaFumigationCertificate

Ifyouarethepersoncheckingthecontaineragainstitscontainerandsealnumberandthedocumentationdoesnotmatch,youshould

reportthisaccordingtoworkplaceprocedures.Failuretoidentifysuchproblemsandreportthemmaycausetwoproblemswhereanerrorhasbeenmadeandtwocontainersareswapped:

aproblemofyourcompanyhavingacontainerwhichisnottherequiredcontainer

anothercompanyhavingthecontaineryouaresupposedtohaveandwhichisnotthecontainerthatcompanyissupposetohave

Inthenextactivity,youareaskedtodoafindoutwhattypesofdocumentsaccompanycontainersandcargoandtolisttheseandtocheckworkplaceproceduresforcontainerswithoutproperSafetyPlates.

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

19/44

TLIA207C Maintain container/cargo records

Australian National Training Authority 2003 Page 15Customised and Developed by Armstrongs Driver Education P/L August 2009 ADELG1028

Activity 2: Documentation for containers

As you are learning your job and over a few weeks, make notes of the sorts of documents that you receive withcontainers and cargo. List the source of the document, what is done with the document (filed, attached to a record thatfollows the cargo, etc) and reason for the document being required. One example has been done to guide you.

Document Source What is done withdocument

Reason for document

Certificate of Fumigation AQIS Accompanies cargo Cargo contains woodenitems and comes fromoverseas

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

20/44

TLIA207C Maintain container/cargo records

Page 16 Australian National Training Authority 2003ADELG1028 Customised and Developed by Armstrongs Driver Education P/L August 2009

Document Source What is done withdocument

Reason for document

There is feedback on this activity at the back of this Learners Guide.

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

21/44

TLIA207C Maintain container/cargo records

Australian National Training Authority 2003 Page 17Customised and Developed by Armstrongs Driver Education P/L August 2009 ADELG1028

Activity 3: Safety plate and container fitness procedures

The Learners Guide describes the requirements for containers as

regards fitness for use and Safety Plates. Talk to your supervisorand trainer and any other relevant persons in the workplace andfind out what you are required to do if these requirements are notmet. Summarise this information in the space below.

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

There is feedback on this activity at the back of this Learners

Guide.

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

22/44

TLIA207C Maintain container/cargo records

Page 18 Australian National Training Authority 2003ADELG1028 Customised and Developed by Armstrongs Driver Education P/L August 2009

What can happen to containers while in yourpremises?

Lookingbackatthelifecycleofacontainer,thereisapossibilitythatthecontainerismovedwithinthedepotorterminalbeforeitisdespatched.

Anysuchmovementsneedtoberecordedsothatexactlocationofthecontainerisknownatalltimes.Locationswillneedtobedescribedinsomewaythatensuresthateveryoneusingthesystemcanfindthatlocation.

Anaerialdrawingisshownbelowofacontainerdepottoillustratea

typicalidentificationsystemforcontainerlocations(containersareshadedandstacked3high).

NA

NB

NC

SD

SE

SF

W C E

Thelocationsaregivenaccordingto:

row(West,CentralandEast,abbreviatedasW/C/E

area(NforNorthernstacksattopofdiagramorSfor

Southernstacksatbottomofdiagram)

*

Access

road

Entry

and

exit

gates

Gate

house

Loading

apron for

trucks

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

23/44

TLIA207C Maintain container/cargo records

Australian National Training Authority 2003 Page 19Customised and Developed by Armstrongs Driver Education P/L August 2009 ADELG1028

positioninstack(1atbase,2inmiddleand3ontopofstack)

positionalongindividualstack(A,B,C,D,E,andFfromNorthtoSouth)

Accordingtothissystem,acontainerplacedonthetopofthestackintheupperlefthandcorner(*ondiagram)wouldhaveacodedlocationofNAW3(Northernend,firststackinthatrow,Westernsideofdepotandtopofstack).Similarly,acontainerintheexactoppositelocationatthebottomofthestackwouldbelocatedatSFE1.

Thisisonlyonepossiblemodelforidentifyinglocations.Yourworkplacemayuseanentirelydifferentsystem.Hopefullythesystemdoesallowyourcompanytokeepatrackofcontainersandcargoandtominimiseunnecessaryandtimewastingmovements.

Ifmovementsarerequired,theseshouldberecordedandenteredintotherecordssothatcontainersdontgetlost.Ascontainersaremoved,acheckshouldbemadetoensurethatcontainermarkings,recordsanddocumentationstillmatchupandthatthecontaineriscorrectlyidentified.

Inthenextactivitiesyouwillbeaskedtoindicatewherecontainersareplacedusingthemodelgivenaboveandtosummarisehowyourcontainerlocationsareidentified.

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

24/44

TLIA207C Maintain container/cargo records

Page 20 Australian National Training Authority 2003ADELG1028 Customised and Developed by Armstrongs Driver Education P/L August 2009

Activity 4: Container locations 1

The model given in this Learners Guide for container locations has

been repeated below without the explanation of the layout but withthe numbering system still indicated. Mark on this diagram belowthe location of the following locations for containers:

NCC2

SEW1

NBC1

SDE3

Also indicate if stacked at top, middle or bottom of stack.

NA

NB

NC

SD

SE

SF

W C E

There is feedback on this activity at the back of this LearnersGuide.

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

25/44

TLIA207C Maintain container/cargo records

Australian National Training Authority 2003 Page 21Customised and Developed by Armstrongs Driver Education P/L August 2009 ADELG1028

Activity 5: Container locations 2

Draw a sketch map and use this to show the system for identifying

container locations in your workplace. Show your trainer that youcan use this to locate container locations (or if you have aphotocopied diagram from your workplace of container locations,use this to show your trainer that you can identify locations).

There is feedback on this activity at the back of this LearnersGuide.

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

26/44

TLIA207C Maintain container/cargo records

Page 22 Australian National Training Authority 2003ADELG1028 Customised and Developed by Armstrongs Driver Education P/L August 2009

What workplace systems and procedures are inplace for container and cargo records?

InthisLearnersGuideyouhavebeenintroducedtotherequirementsforacontainerandcargotrackingsystem.Mostlikelyyoursysteminyourworkplaceiscomputerbasedandmayevenbestate-of-the-art,asdescribedinthefirstsection

Youshouldpracticemakingentriesintotherecordssystemwithsupportfromyourtrainer,supervisororcolleaguesinyourworkplace.

Thenextactivityasksyoutorecordyourpracticeatdoingthisusingachecklist.

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

27/44

TLIA207C Maintain container/cargo records

Australian National Training Authority 2003 Page 23Customised and Developed by Armstrongs Driver Education P/L August 2009 ADELG1028

Activity 6: Practice makes perfect!

Arrange with your trainer to have support as you learn to use the

workplace system for recording container locations. Make notes asyou learn of how you enter information into the system. Your notesshould cover:

entering records

changing records

deleting or archiving* records when despatch is effected

making reports

printing off reports

(Note: archiving refers to moving records to a different locationwhen not in use. This may be same computer different folder,different filing cabinet, etc.)

Space is provided for you to do this.

SUMMARY OF HOW TO ENTER RECORDS INTO WORKPLACESYSTEM:

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

There is feedback on this activity at the back of this LearnersGuide.

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

28/44

TLIA207C Maintain container/cargo records

Page 24 Australian National Training Authority 2003ADELG1028 Customised and Developed by Armstrongs Driver Education P/L August 2009

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

29/44

TLIA207C Maintain container/cargo records

Australian National Training Authority 2003 Page 25Customised and Developed by Armstrongs Driver Education P/L August 2009 ADELG1028

Section 2

Monitoring units

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

30/44

TLIA207C Maintain container/cargo records

Page 26 Australian National Training Authority 2003ADELG1028 Customised and Developed by Armstrongs Driver Education P/L August 2009

Section outline

Areascoveredinthissection

Recordingcontainer/cargolocationsandmonitoringunitsincluding:

monitoringreeferunits

workplaceprocedures

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

31/44

TLIA207C Maintain container/cargo records

Australian National Training Authority 2003 Page 27Customised and Developed by Armstrongs Driver Education P/L August 2009 ADELG1028

How do you monitor units?

What types of units require monitoring?

Inthetransportanddistributionindustry,arefrigeratedunitisreferredtoasareefer.Theseunitsareusedfortransportingperishablegoods,usuallyfood,andrequireapowersupplytomaintaintherequiredtemperatureinsidethecontainer.

Similartoarefrigerator,lowtemperatureenvironmentscausecondensationtoformandicemaybuildup.Condensationcancauseproblemswithrottingandadeclineinqualityofthetemperature

regulatedcargo.

Reeferunitsrequiremonitoringbothfortemperatureandcondensation.Somereeferunitsallowforthisinformationtobereportedviacomputeronacontinuousbasissothatanyproblemswiththeunitsoperationcanbequicklyidentifiedandaddressed.Automaticdefrostingcanalsobeprogrammedintotheseunits,similartofrost-freefridges.Alarmsmayalsobefittedtoprovideawarningthattheunithasmalfunctionedinsomeway.

Aspartofthemonitoringofreeferunits,alogcardwillbeattached(unlesslinkedtocomputerisedmonitoring)thatisusedtorecordvariablessuchastemperatureandhumidity(levelofwatervapourormoistureintheairinsidethecontainer).

Reeferunitsgenerallyoperatewithinaprescribedtemperaturerange.ForporkexportedfromAustraliatoAsianmarketsbytheConfederationofPorkExporters(CAPE),thisrangeisspecifiedasaroundthe0Cto4Candneverwarmerthan5C.Thistemperaturerangemustbemaintainedatalltimesincludingwhencontainersareopenedtorepackageordespatchloads.Specialisedfacilitiesreferredtoastemperaturecontrolledloadingdocksareusedatairports,transportdepotsandterminalstobreakopencontainerswhilemaintainingtherequiredconditions.

HACCPGuidelinesareincreasinglybeingappliedtofoodhandlingandtransportationandcompaniestransportingfoodstuffsinreeferunitsshouldbeawareoftheseguidelines(seeunderAdditionalResources).

Thetransportationoffoodstuffsrequiringtemperaturecontrolledenvironmentsisreferredtoasthecoldsupplychainandthisrefersto

theneedfortemperaturecontrolsfrompointofproduction(capture,slaughterorpicking)throughtoretailenvironment.

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

32/44

TLIA207C Maintain container/cargo records

Page 28 Australian National Training Authority 2003ADELG1028 Customised and Developed by Armstrongs Driver Education P/L August 2009

Yourroleinthecoldsupplychainistoensurethatreeferunitsareworkingcorrectlytomaintainprescribedtemperaturelimitsongoodsrequiringthistreatmentatalltimeswhenthecargoisunderyourcompanyscontrol.

Allreeferunitsmustbecheckedeverydayandlogcardscompleted.Faultsintheseunitsshouldbereportedondiscovery,whenanyfittedalarmsaresoundedorwhencomputerisedmonitoringequipmentdetectsafault.

Aswithothercontainersandcargo,thelocationoftheindividualunitsshouldbemonitoredandrecordedwhenevermovementsofcontainersaremade.

Theactivitiesthatfollowaredesignedtofamiliariseyourselfwith

reeferunitsandmonitoringoftheseunits.

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

33/44

TLIA207C Maintain container/cargo records

Australian National Training Authority 2003 Page 29Customised and Developed by Armstrongs Driver Education P/L August 2009 ADELG1028

Activity 7: Temperature controlled cargo

As you work with reefer units, record the types of temperature

controlled cargo that you handle and the conditions that apply toretain quality and food safety standards. Use the table below torecord this information. Seek assistance from your trainer,supervisor or colleagues to complete this activity, if required. Oneexample has been completed to guide you.

Type ofcargo

Min temp Max temp Other conditions

Pork 0C 4C butneverwarmerthan 5C

Use of controlled temploading docks ifcontainer opened

There is feedback on this activity at the back of this LearnersGuide.

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

34/44

TLIA207C Maintain container/cargo records

Page 30 Australian National Training Authority 2003ADELG1028 Customised and Developed by Armstrongs Driver Education P/L August 2009

Activity 8: Monitoring

Discuss with your trainer, supervisor and colleagues the process

for monitoring reefer units. Summarise this process using thequestions below to guide you.

How reefer units are monitored (computerised, visual inspection,alarm system, gauges permanently or temporarily fitted to reefersetc)?

If visual inspection is required, how often are units inspected?

Typically, what variables are monitored (temperature, humidity,oxygen levels, etc)?

What other requirements are involved with monitoring reefers(besides reporting problems & completing log cards see Activity 9

&10)?

There is feedback on this activity at the back of this LearnersGuide.

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

35/44

TLIA207C Maintain container/cargo records

Australian National Training Authority 2003 Page 31Customised and Developed by Armstrongs Driver Education P/L August 2009 ADELG1028

Activity 9: Log cards

Arrange with your trainer, supervisor or colleagues to practice

completing log cards for reefer units. Summarise what is involvedin this process in the space below. Include details of how oftencards are filled out, what records are required to be made, whattime of day/night records are made, etc).

SUMMARY OF PROCESS OF FILLING OUT LOG CARDS

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

There is feedback on this activity at the back of this LearnersGuide.

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

36/44

TLIA207C Maintain container/cargo records

Page 32 Australian National Training Authority 2003ADELG1028 Customised and Developed by Armstrongs Driver Education P/L August 2009

Activity 10: Reporting faults

Discuss with your trainer, supervisor and colleagues, the sorts of

problems that can occur with reefer units and how these aredetected and rectified. Summarise what you have learnt in thetable below. Do this activity over a few weeks and use actualexamples where possible. One example has been completed toguide you.

Problem Cause Action required torectify

Electrical supply toreefer unit cameunplugged

Faulty plug on powerinlet

Change lead andreport fault in lead tomaintenance forrepair

There is feedback on this activity at the back of this LearnersGuide.

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

37/44

TLIA207C Maintain container/cargo records

Australian National Training Authority 2003 Page 33Customised and Developed by Armstrongs Driver Education P/L August 2009 ADELG1028

What workplace procedures apply to containerand cargo records?

ThroughoutthisLearnersGuide,youhavebeenreferredtoworkplaceproceduresanditisrecommendedthatyoucheckwithyourtrainertoseewhathasalreadybeenprovidedasguidanceforyou.

Whereyouareunsureofwhatyouaresupposedtodo,youshould:

1. Checkanyexistingworkplaceprocedures.

2. Checkwithyourtrainer.

3. Checkagainwithyourtrainerifstillunsure.

Aswellashavingtherequiredinformation,youneedtounderstandtheinformationandhowtoapplyittomakingrequiredrecordsofcontainersandcargoincludingtemperaturecontrolledcontainersandcargo.

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

38/44

TLIA207C Maintain container/cargo records

Page 34 Australian National Training Authority 2003ADELG1028 Customised and Developed by Armstrongs Driver Education P/L August 2009

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

39/44

TLIA207C Maintain container/cargo records

Australian National Training Authority 2003 Page 35Customised and Developed by Armstrongs Driver Education P/L August 2009 ADELG1028

Additionalresources

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

40/44

TLIA207C Maintain container/cargo records

Page 36 Australian National Training Authority 2003ADELG1028 Customised and Developed by Armstrongs Driver Education P/L August 2009

Web sites:

Softwareprograms:

CMSTransportSystems

http://www.cmstransport.com.au FenwickSoftware

http://www.fenwicksoftware.com.au

Organisations:

AustralianMaritimeSafetyAuthority http://www.amsa.gov.au

AustralianCustomsService http://www.customs.gov.au

AustralianQuarantineandInspectionServicehttp://www.daffa.gov.au/aqis

AustralianInstituteofExport(NSW)Ltdhttp://www.aiex.com.au

CustomsBrokersandForwardersCouncilofAustraliaInc(CBFCA) http://www.cbfca.com.au

DepartmentofInfrastructure,Transport,RegionalDevelopmentandLocalGovernment

http://www.infrastructure.gov.au/ Otherinformation:

Reeferunits(Thermo-king) http://www.thermo-king.com.au

Containertrackingsystems

Absoft www.absoft.com.au

Orica(chlorinecontainers)

www.orica.com.au NSWFoodIndustryTrainingCouncil

http://www.nswfitc.com.au/a/11.html

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

41/44

TLIA207C Maintain container/cargo records

Australian National Training Authority 2003 Page 37Customised and Developed by Armstrongs Driver Education P/L August 2009 ADELG1028

Feedback onactivities

The responses provided in this section are suggested responses.Because every workplace is different, your responses may varyaccording to your specific workplace procedures, the equipmentavailable and the nature of the business.

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

42/44

TLIA207C Maintain container/cargo records

Page 38 Australian National Training Authority 2003ADELG1028 Customised and Developed by Armstrongs Driver Education P/L August 2009

Activity 1: Comparison between your companys system andultra-modern systems

Your companys system for recording container and cargomovement may be via a software based system of use paperbased records. Whichever system is used, it needs to accuratelyrecord where containers and cargo are located at any time whileunder your companys control.

The system should include a method of assigning locations tocontainers and cargo such as shown in the Learners Guide in alater section.

Assigning unique locations and tracking these locations will allow

you to find a specific container or item of cargo.

When a container cannot be found, it may be that the containerhas been despatched, the container may have been moved, or thecontainer may not have arrived at your workplace. Your optionswill vary and may include a visual inspection or chasing otherrecords for arrivals and despatches.

Seek feedback on your responses from your trainer or supervisor.

Activity 2: Documentation for containers

Documentation that might accompany containers and cargoincludes: permits from regulatory authorities such as ECNs (ExportClearance Numbers), Certificates of Fumigation, Export Licensedocumentation; cartnotes (cartage notes); packing slips; financialinformation (invoices, payment details); etc.

Seek feedback on your responses from your trainer or supervisor.

Activity 3: Safety plate and container fitness procedures

Containers that are unfit for use (rusted, damaged, not cleaned)should be repaired, reported and replaced as appropriate. Safetyplates must be in place and have current information including thatrelated to required inspections.

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

43/44

TLIA207C Maintain container/cargo records

Australian National Training Authority 2003 Page 39Customised and Developed by Armstrongs Driver Education P/L August 2009 ADELG1028

Activity 4: Container locations 1

SDE3 does not exist it is an empty space used for truck loading.

Other examples are shown with positions.

NA

NB

NC

SD

SE

SF

W C E

Activity 5: Container locations 2

Your workplace system for assigning locations may vary from theexample shown. The system requires a unique identificationmechanism for each and every possible location in your work areaand that this system is understood and applied by everyone in the

workplace. Ensure that you understand and can use this system toallocate a location to a container. Your trainer will check yourunderstanding of this system.

Activity 6: Practice makes perfect!

The systems used by workplaces will vary. Your notes shouldallow anyone else to pick these up and use them as a guide to howto use the system. Your trainer will give you feedback on yourcompetence at using the system. If in doubt, check with othersuntil you feel confident that you have got it right.

NCC2

(middle)

SEW1

(bottom)

NBC1

(bottom)

8/14/2019 TLIA207C - Maintain Container Cargo Records - Learner Guide

44/44

TLIA207C Maintain container/cargo records

Activity 7: Temperature controlled cargo

Temperature controlled cargo could include foodstuffs, flowers,pharmaceuticals, etc. HACCP regulations may apply to handling

these types of cargo. Generally, temperature needs to becontrolled within a narrow range and unloading or repacking mustbe done in a temperature controlled environment. The handling ofpork (see additional resources) is a good example of food that ismaintained in a temperature controlled environment.

Activity 8: Monitoring

Monitoring processes may be by visual inspection or be supportedby computer based systems. This activity and the next activity are

related and may be done together.

Activity 9: Log cards

The process that you have summarised should include informationabout what entries you make on the cards (temperature, humidity,etc), how often cards are filled out and what to do if you identifyproblems (see also next activity).

Get feedback on your progress from your trainer or supervisor.

Activity 10: Reporting faults

Faults in reefer units need to be reported quickly as the contents ofthe container or cargo may spoil very quickly with consequent lossof income and reputation for reliability. Possible problems include:power failures, running out of fuel if reefer unit is powered by dieselor gas, electrical fault (fuse blown, etc), over heating or cooling, etc.

Alarms and continuous monitoring via computer systems may be inplace within your workplace.