toeflss manual rev 072017 - educational testing … toeflsearch.ets.org table of contents customer...

TOEFL® Search ServiceUSER MANUAL

July 2017

The Right Students.

The Right Time. The Right Place.

Visit us online at https://toeflsearch.ets.org

ETS— Measuring the Power of Learning.®

toeflsearch.ets.org2

CustomerAssistance

If you have questions about the TOEFL® Search Service, or you would like a complimentary tour of the service, please contact us.

► Phone: 1‐609‐524‐8070 (Monday‐Friday 8:00 a.m.‐5:00 p.m. U.S. Eastern Time)

► Email : [email protected]

► Mail: TOEFL Search Service Educational Testing Service Rosedale Road Princeton, New Jersey 08541 USA

Copyright © 2017 by Educational Testing Service. All rights reserved. ETS, the ETS logo, MEASURING THE POWER OF LEARNING, GRE, TOEFL, and TOEFL IBT are registered trademarks of Educational Testing Service (ETS) in the United States and other countries. All other trademarks are property of their respective owners.


TableofContents

Customer Assistance ......................................................... Inside front cover Overview ............................................................................................. 4

Minimum Browser Requirements .................................................. 4 Eligibility to Participate ................................................................. 4 Terms of Participation ................................................................... 5

Fees, Payment, and Billing Policies ..................................................... 6 Fees ................................................................................................ 6 Payment/Billing Policies ............................................................... 6

TOEFL® Search Service Criteria ............................................................ 7 Inside the ETS Institution Portal........................................................... 8

New Account Holders .................................................................... 8 Administrative Features ................................................................ 8

Inside the TOEFL Search Service…………………………............................... 10 Create a New Search ..................................................................... 11 Saved Searches .............................................................................. 13 Placing an Order ............................................................................ 15 Recurring Orders ............................................................................ 17 My Orders....................................................................................... 21

APPENDICES A: Search Criteria................................................................................. 22 B: Native Language Code List .............................................................. 26 C: State and U.S. Territories Code List ................................................ 27 D: World Region/Country/Citizenship Code List ................................. 28 E: Desired Field of Study Code List ...................................................... 29 F: Default Comma‐delimited Record Layout ....................................... 31


Overview

The web‐based TOEFL® Search Service provides institutions with current, targeted mailing lists of prospective international students who recently created a TOEFL iBT® profile or registered for a TOEFL iBT test and who actively opted in to the Search Service.

The TOEFL Search Service database is updated twice a week and will provide you with the most current prospects to help you with your international student recruitment campaigns.

The system is available seven days a week, and you can perform unlimited searches and place an order at any time. Orders are usually available within two hours and no later than the next business day.

The TOEFL Search Service helps you to:

increase international student enrollment

invite students to school fairs and open houses

promote new programs and departments

offer scholarship and financial aid opportunities

Minimum Browser Requirements

Internet Explorer 10+ Firefox 43+ Chrome 52+

Eligibility to Participate

Institutions eligible to participate in the TOEFL Search Service include accredited (1) institutions that award undergraduate degrees, (2) institutions that award graduate degrees and (3) English‐language programs and institutions. Participation is currently available for eligible institutions and organizations within the United States, Canada, the European Union and many other countries. Because of international privacy laws, participation may not be available to institutions in certain locations. For further details, please contact a TOEFL Search Service specialist.

If your institution currently receives TOEFL scores, the institution code you were assigned will also be used for the TOEFL Search Service. If your institution is not a TOEFL score recipient, please complete and submit the online request form on the TOEFL Go Anywhere website: www.toeflgoanywhere.org/asu‐search/institutions/add.

You many also contact TOEFL Code Control at 1‐609‐771‐7091 or [email protected].


Overview(continued)

Terms of Participation

Institutions

Participating institutions agree to the following:

The information provided by the TOEFL Search Service will be used only by a participating institution and will not bereleased to other agencies or to individuals that are not acting directly for an institution.

TOEFL Search Service information will be used only and exclusively to identify potential applicants and to bring to theirattention the educational and financial opportunities available to them through the institution.

The institution will inform potential applicants in their communications that the applicants are being contacted as a result oftheir participation in the TOEFL Search Service and will give the applicants the option of being removed from futuremailings.

The institution will not use names provided by the TOEFL Search Service to discriminate against potential applicants on thebasis of race, color, national origin, religion, or gender.

The institution will not copy, release, use, lend, sell, rent, or otherwise make available student information to any otherinstitution, organization, or individual without the written consent of the TOEFL Program.

Any inappropriate or secondary use of the TOEFL Search Service is prohibited. Violations of this agreement will lead to a cancellation of future service and will be subject to penalties.

Prospective Students

Prospective undergraduate and graduate students are given the opportunity to be included in the Search Service when they create a TOEFL iBT account and register for the TOEFL test.

Email Marketing

When contacting a list Search Service registrants via email, your emails should be sent using email software or sent individually to each prospective student. This approach will keep the list of email addresses from being available to all prospective applicants and assure that the information is not being inadvertently shared. To learn more, contact your institution’s local administrator or tech support.

Important: Do not send emails to Search registrants by placing all registrants in the To field. This is a violation of the ETS Authorization and Use Statement and is subject to penalties.


Fees,Payment,andBillingPolicies

FEE, in U.S. Currency

Per Name Fee $0.60

Payment/Billing Policies

Payment Terms and Conditions

Payment with an electronic payment or purchase order is due upon the completion of an order. All payments are due in U.S. dollars.

Payment with an Electronic Payment ETS accepts the following credit/debit cards: American Express®, Discover®, JCB®, MasterCard® or VISA®. You can also use an ACH electronic payment or eCheck if you have a bank account in the United States or its territories. The following electronic payments may not be used to schedule recurring orders: Discover or eCheck.

Once your payment is approved, you will receive an email confirmation that your payment was completed.

Note that Discover, ACH electronic payment or eCheck cannot be used to schedule recurring orders.

Payment with a Purchase Order To complete an order with a purchase order, a valid purchase order number is required. ETS will issue an invoice to the institution for the total amount due for the order. Payments are due upon receipt.

Checks should be made payable to “ETS‐TOEFL” and mailed to the following address:

P.O. Box 371986

Pittsburgh, PA 15251‐7986, USA.

All invoices must be paid by the Account Holder in accordance with the payment conditions stated on the invoice. In the absence of specific conditions, the Account Holder must make payment no later than thirty days after the invoice is issued. If payment is not made in the specified period and the account is overdue by 90 days or more, the account will be suspended from placing future orders until the full payment has been made.

Fees and payment terms and conditions are subject to change without notice.


TOEFLSearchServiceCriteria

Personal Information

Gender

Age Range

Native Language

Country of Citizenship

Geographic Information

Country and Postal Code

State or Province (US/Canada only)

World Region

Educational Background

Current Level of Study (Degree)

Time Spent Studying English

Time Spent in Classes Taught in English

Time Lived in Country Where English is theMain Language

TOEFL Score Bands

Total Score

Reading

Listening

Speaking

Writing

Educational Objective

Next Level of Study (Degree)

Desired Field of Study (Major)

Intended Date of Enrollment

Desired Country to Pursue Education

Main Reason for Taking the TOEFL test

TOEFL Test Date Range

TOEFL Test Date Range

Exclusion Options

Registrants who do not have an email address

Test takers who reported TOEFL scores toyour Institution

Registrants who have previously taken theTOEFL test

Note: The TOEFL Search Service database includes email, postal mail and phone contact information, allowing you to reach out to individuals according to your preferences.


InsidetheETSInstitutionPortal

The TOEFL Search Service is offered within the ETS Institution Portal, which provides convenient access to TOEFL and GRE® and TOEFL services for institutions.

New Account Holders The first time you log in to the ETS Institution Portal, you will be prompted to change your password and select a security question. You will also be asked to agree to Terms and Conditions and select your contact preference for email updates. ETS may contact you with updates, including best practice tips, webinar invitations and special offers about its products and services.

Administrative Features You will have access to a number of administrative features. You can update your profile, including your contact and shipping address, change your password and/or security question, review your Search Service transactions, and add and manage users. Note: To change your email address, you will need to contact a TOEFL Search Service Specialist at [email protected].

Forgotten Username or Password Retrieval

If you have forgotten your username or password, you can retrieve your information automatically through the ETS Institution Portal.

Simply go to the ETS Institution Portal sign‐in page, and select the “Forgot Username” or “Forgot Password” link below the “Sign‐In” button.

You will either be prompted to enter your email address that you used to create your account, or you will be prompted to enter your Username and the email address that you used to create your account.

The system will automatically create a temporary password for your account and send it to your email address. The next time you sign in to the system, you will prompted to change the password.

Manage and Add Delegates The primary Account Holder is responsible for ensuring that all delegates are official employees or agents of the institution with a need to access the Search Service for a legitimate purpose of the institution. The primary Account Holder agrees to promptly notify ETS to terminate and make unusable the username and password for any delegate who no longer has a need to access the TOEFL Search Service.

The primary Account Holder may add up to five additional users (delegates) to an account. There are two types of users a primary Account Holder can add – a Full‐access Delegate and a Limited‐access Delegate. Full‐access Delegates can access the same Search Service features as the primary Account Holder; however, they cannot add new users to the account. Limited‐access Delegates have all the same access as a Full‐access Delegate; however, they cannot place an order.

To add a new user to an account, select Add a New User from your Home page in the ETS Institution Portal and enter the email address for the individual for whom you are requesting access. If the person is an existing user, you will be able to select your institution and add him or her to your account. If the person is not an existing user, you will be prompted to complete the Access Request form.


InsidetheETSInstitutionPortal (continued)

Search Order Receipts You can print or download a copy of your receipt directly from the ETS Institution Portal. Select My Search Service Transactions/Accounts from the home page. Then select the Order Number link and View Receipt on the subsequent page. You may now print or download your receipt.


InsidetheTOEFLSearchService

Once you are signed in to the ETS Institution Portal, click the TOEFL Search Service button to log in to the TOEFL Search Service.

Once you log in to the TOEFL Search Service, you will have access to a number of search features. You can choose to create a new search, review and modify saved searches, place an order, schedule a recurring order, or view lists purchased. The Search Service Home page is shown below:

Figure 1: Search Service Home page.


InsidetheTOEFLSearchService(continued)

Create a New Search From the Search Service Home page, click on the Start a New Search button or the New Search tab to get to the New Search screen. The New Search screen appears below.

Figure 2: New Search screen.

Step 1: Select Your Search Criteria

You will be presented with the search criteria groupings. To view the values for each criterion, select the criterion. To create your search, select only the criteria and values that help you narrow your search. In addition, choose from the two exclusion options:

exclude registrants who have requested that their scores be sent to your institution, and exclude registrants who do not have an email address.

Step 2: Specify Test Date Range

Once you have selected your criteria, enter the Test Date Range for your search. Your results will include registrants that meet the criteria you have selected and have a test date during the range you selected. If a registrant does not have a test date, your results will still include them if they opted in to the Search Service during the date range you selected.



Step 3: Name and Save Your Search Provide a Name and Description of your search for future use.

Next, click Preview Results to see how many registrants meet your criteria and the estimated cost of the list of names. At this point, you can modify your criteria, save and continue to order, save the order, or cancel the order. You will also have the option to limit the number of registrants in your results when you place an order.

Helpful Tips for Creating Searches:

To help your searches run faster, select only criteria that will help you narrow your search. We recommend that you do not select anything as a search criterion that does not narrow your search. Simply bypass the

criterion and its selections. If a selection is not relevant to the needs of your search, you do not have to use that criterion in your search. For example, if

Educational Objective is unimportant to your recruitment efforts, do not use that criterion in your search. Only make selections that will help narrow your search. If you select all of the available choices, it will slow down the query and it will take longer for you to get your results.

In order to remove an unwanted selection from a search criterion with multiple levels of search, un‐check the box to the left of

the unwanted selection. If you wish to delete the criterion from the first level of selection/top row when there are no additional levels/rows added,

simply un‐check the box to the left of the criterion.



Saved Searches In the Saved Searches tab, you can review the details of searches you have previously saved, edit existing searches, create a new search from a saved search, place an order, or schedule a recurring order. Below is the Saved Searches screen.

Figure 3: Saved Searches screen.

Review Search Details

To review the criteria used to create a search, click on the Show Search Details link next to the search name you wish to review.

Edit an Existing Search To edit an existing search from the list of saved searches, select the search you would like to edit. You may only edit a search that has not already been ordered. The Edit link will appear under the Actions column if a search can be edited. After you have edited the search, you may save it as the existing search or save it as a new search.

Create a New Search from an Existing Search

To create a new search from an existing search, select Save as New under the Actions column. This functions allows you to maintain the existing search while creating a new search.

Place an Order

To order a saved search, select Order next to the search you would like to purchase.



Schedule a Recurring Order Recurring orders allow you the option of scheduling orders to recur weekly or monthly for a specific time range in the future. If you are traveling or just want to save time, this feature can be especially appealing. A recurring order cannot be processed until an order has been placed for a search. Once a search has been ordered, the Add Recurrence link will appear in the Actions column.



Placing an Order To order at the time you complete your search, select Save and Continue to Order. To order at a later time, select Save.

To place an order for a search you have saved, select the Place an Order tab. Select the search you would like to order from the drop‐down display and proceed through the steps to complete your order.

If you would like to review the details for a specific search before you place an order, select the Saved Searches tab. You may review the details for each of the searches listed. In addition, you may choose to exclude any registrants whose information you purchased in previously placed orders. When you are ready to purchase a search, select Order to complete your purchase.

The Place an Order screen is presented below.

Figure 4: Place an Order screen.



Step 1: Select Your Search Select the saved search that you want to use to place your order. Check the box if you would like to exclude search registrants that you purchased in previously placed orders.

The cost to place the order will be presented. If you would like to reduce the number of registrants you receive, you can do so by entering the desired number of registrants in the appropriate box. The system will randomly reduce the number of registrants in your order. If you need to make any changes to your order, you will need to do so before proceeding to the payment screens.

Step 2: Customize List Format (optional)

Choose whether you want the list sorted alphabetically, by postal code, or by desired major field of study. In addition, choose whether to have the fields displayed in proper case or upper case.

You can also choose advanced formatting options, including customizing field names and removing fields from the output file. If you do not want to include a specific field of data, click the arrow on the drop‐down box and select Do not export. In addition, you can choose how you would like the data displayed in the output file. If you choose Export Names, you will not have to “decode” or “translate” values. If you prefer to receive the values, that option is available by selecting Export Values. You can also select Export Names (Values) or Export Values (Names) in order to receive both formats in a single export file.

Step 3: Name and Order

You may save your order with the same name as the search, or you may provide a new order/file name.

Step 4: Proceed to Payment

Check the box indicating you agree with the Search Service terms and conditions, and choose the appropriate method of payment. You can choose to pay with an electronic payment or with a purchase order.

If you are paying with a purchase order, enter the Purchase Order number in the space provided. This number will appear on the invoice that is sent to your institution.

Next, click Submit to submit your order for processing. Note: Once you submit a Search order, it cannot be canceled. Pending orders should be available within one to two hours after purchase. When your order is available to be downloaded, you will receive an email notification. To pick up your order, go to the My Orders tab.



Recurring Orders Recurring orders allow you the option of scheduling orders to recur weekly, monthly, or yearly for a specific time range in the future. You may schedule a recurring order for any order that was previously placed. If you are traveling or just want to save time, this feature can be especially helpful. To schedule a recurring order, you must provide us with a blanket purchase order or a credit/debit card to cover the cost of your recurring orders.

To schedule a recurring order, select the Recurring Orders tab and click on the Create New Recurring Order button. You can also click on the Saved Searches tab and select Add Recurrence for the search you would like to use for a recurring order.

The Set Up a Recurring Order screen is presented below.

Figure 5: Set Up a Recurring Order screen

Step 1: Select Your Order Select the saved search that you want to use to place your recurring order. Once you select a search, you will have the option to review the search details, set a purchase limit, and identify who should be notified when the recurring order has been processed. The Auto Extend feature allows you to extend the Registered Date Range each time the recurring order runs. If the end date in the Registered Date Range is a future date, the date range will not be extended. Once the end date is reached, the date range will be extended to the current date of each subsequent recurring order. The Auto Extend box is automatically selected in all new recurring orders. Deselect this box if you do not want to implement this feature in your recurring order.



Step 2: Specify Date Range or Order Limits

Select the start and end dates for your recurring order, or set a limit to the number of orders to be processed automatically.

Step 3: Select Order Timing Frequency Indicate how often you would like the recurring order to be processed. You have the option of scheduling orders to recur weekly, monthly, yearly or a specified number of times.

To view your recurring orders, click on the Recurring Orders tab.

After you have scheduled a recurring order, you will automatically receive your list on the schedule that you have specified. This feature prevents the duplication of registrants within the recurring order so that you only receive the names that were added to the Search Service since the last time the recurring order was run. To view your recurring orders, click on the Recurring Orders tab.

If you need to cancel a future recurring order from being processed, select Delete Recurrence next to the recurring order on the Recurring Orders tab.



Edit a Recurring Orders

Once you have established a recurring order, you may edit your search criteria at any time. To edit a recurring order, select the

Recurring Orders tab to view your recurring orders. Find the recurring order you would like to edit and select Edit.

The Recurring Orders screen is presented below.

Figure 6: Recurring Order screen



The Edit a Recurring Order page for the order you selected will be displayed. To view the details of the order for editing purposes,

select Show Search Details next to the saved search name.

Figure 7: Edit a Recurring Order

The list of current saved search criteria will be displayed with a link Edit Current Search Details. Select this link to edit the search

criteria.

A New Search page with the current criteria will be shown. You may change, add, or delete criteria, and edit the specified Test

Date Range if desired. Select Save to save your changes. The next time the recurring order runs, it will be based on the changes

you made.

Delete a Recurring Orders

If you need to cancel a future recurring order from being processed, select Delete Recurrence next to the recurring order on the

Recurring Orders tab.

.



My Orders To view the lists you have purchased, click on the My Orders tab. For each list you have purchased, you may review search details, edit the file format, and download the list.

Select Edit Format next to the list that you want to download to edit the file format. You can choose to export only the fields you want to receive. If you do not want to include a specific field of data, click the arrow on the drop‐down box and select Do not export.

You can also choose to rename the fields to easily match the format of your current student management system. If you want to rename a field, simply type over the existing name in the text box in the Custom Field Name column.

In addition, you can choose how you would like the data displayed in the output file. This means that you will not have to “decode” or “translate” values before using them to complete recruitment campaigns. Export Names is the default to receive the user friendly output of data. If you prefer to receive the values, that option is available by selecting Export Values. You can also select Export Names (Values) or Export Values (Names) in order to receive both formats in a single export.

To download a list, select the Download link next to the list you want to download. The file will download in a *.csv format and will open as a comma‐delimited Excel® spreadsheet. See Appendix F for the Default Comma‐delimited Record Layout. You may download a purchased list for up to 12 months from the date of purchase.

To review the purchase details for each list you have purchased, go to the ETS Institution Portal Home page and select My Search Service Transactions/Accounts.


AppendixASearchCriteria

Depending upon which criteria you use, your search can be very narrow or very broad. If you know your institution, your prospective and enrolled students, and your competition, you can better define which criteria to use to effectively conduct your search.

The following is a complete list of the available search criteria.

Personal Information Gender Female, Male, No Response

Age Range Under 14, 14‐16, 17‐18, 19‐21, 22‐26, 27‐29, 30 and above, No Response

Native Language See list of values on page 21

Country of Citizenship See list of values on page 20

Geographic Information Only one criterion is allowed in this section.

State or Province Choose each US state, territory, or Canadian province that you wish to include in your search. If you want to search on all states, use the country criterion and select United States. If you want to select all Canadian provinces, use the country criterion and select Canada.

Country Choose each country that you wish to include in your search. If you want to search on all countries in a given world region, use the world region criterion and select the appropriate world region.

World Region Africa, Antarctica, Asia, Australia and Oceania, Europe, Central America, North America and South America.



Educational Background Current Level of Study (Degree) Primary/Elementary school, Secondary school (high school), 2 year college/community college, Undergraduate program, Graduate/postgraduate program, Not applicable

Time Spent Studying English None, Less than 1 year, 1 year or more but less than 2 years, 2 years or more but less than 5 years, 5 years or more but less than 10 years, 10 years or more, No Response

Time Spent in Classes Taught in English None, Less than 1 year, 1 year or more but less than 2 years, 2 years or more but less than 3 years, 3 years or more but less than 5 years, 5 years or more but less than 10 years, 10 years or more, No Response

Lived in Country where English is the Main Language No; Yes, for less than 6 months; Yes, for 6 months to 1 year; Yes, for more than 1 year; Yes, for more than 1 year but less than 2 years; Yes, for 2 years or more but less than 3 years; Yes, for 3 years or more but less than 5 years; Yes, for 5 years or more but less than 10 years; Yes, for 10 years or more; No Response

TOEFL Score Bands Total Score 110‐120, 100‐109, 90‐99, 80‐89, 70‐79, 60‐69, 50‐59, 0‐49

Reading 25‐30, 20‐24, 15‐19, 10‐14, 0‐9 Listening 25‐30, 20‐24, 15‐19, 10‐14, 0‐9 Speaking 25‐30, 20‐24, 15‐19, 10‐14, 0‐9

Writing 25‐30, 20‐24, 15‐19, 10‐14, 0‐9



Educational Objective Next Level of Study (Degree) Secondary School (high school), 2‐Year college/community college, Undergraduate program, Graduate/Postgraduate program, Other, Not Applicable, No Response

Desired Field of Study (Major) Select from the values available. Multiple selections can be made before selecting the okay button. You may also refer to the Desired Field of Study list on page 22 to help you select the areas that you want to use in your search.

Intended Date of Enrollment Choose the planned date(s) of enrollment by year and month range. Desired Country to Pursue Education Select from the values available. Multiple selections can be made before selecting the okay button. You may also refer to the Countries list on page 22 to help you select the areas that you want to use in your search.

Main Reason for Taking the TOEFL Test To attend a 2‐year college/community college, To attend an English‐language school or program, For licensure or certification, For employment or a job, For immigration purposes, To attend secondary school (high school), To attend an undergraduate program, To attend a graduate or postgraduate program (other than a business program), To attend a graduate or postgraduate business program, No Response

Date Registered Range Enter the beginning and end dates for your search for registrants. You may type in the desired dates or click dates on the calendar (accessed by clicking on the clock/calendar icon to the right of the text box). Names are kept in the database for 18 months.

It is recommended that you use a range that includes dates in the past as well as dates in the future. This will allow you to reach recent test takers as well as those who have registered but not yet taken the test.

NOTE: When selecting the end date, keep in mind that until test scores are available, you will not capture students in a search where score bands are selected. When using search by Score Band, you will receive only students who have taken the test AND whose scores have been reported. Scores from the TOEFL test are generally reportable in the service database within 10‐15 days after the test date.



Special Options Exclude Examinees You may click on the box to place a check next to “Exclude examinees who have requested that their scores be sent to my institution/organization” if you wish to exclude those individuals.

Exclude Search Registrants Who Do Not Have an Email Address If you are exclusively conducting an email marketing campaign, you should click this box to exclude Search registrants who do not have email addresses. If you plan to conduct a direct mail campaign, you should not click on this box because it will eliminate prospects who do not have email addresses.


AppendixBNativeLanguageCodeList

Language Code Language Code Language Code Language Code

Afrikaans

AFR

Fulah

FUL

Latvian

LAV

Sinhalese

SIN

Akan AKA Ga GAA Lingala LIN Slovak SLO

Albanian ALB Galician GLA Lithuanian LIT Slovenian SLV

Amharic AMA Ganda LUG Luba-Lulua LUA Somali SOM

Arabic ARA Georgian GEO Luo LUO Spanish SPA

Armenian ARM German GER Luxembourgish LTZ Sundanese SUN

Assamese ASM Greek GRE Macedonian MAC Swahili SWA

Azerbaijani AZE Guarani GRN Madurese MAD Swedish SWE

Bambara BAM Gujarati GUJ Malagasy MLG Tagalog TGL

Bashkir BAK Gwichin GWI Malay MAY Tajik TGK

Basque BAQ Hausa HAU Malayalam MAL Tamil TAM

Belarusian BEL Hebrew HEB Maltese MLT Tatar TAT

Bemba BEM Hiligaynon HIL Mandingo MAN Telugu TEL

Bengali BEN Hindi HIN Marathi MAR Thai THA

Berber BER Hungarian HUN Marshallese MAH Tibetan TIB

Bikol BIK Igbo IBO Mende MEN Tigrinya TIR

Bosnian BOS Icelandic ICE Minangkabau MIN Tonga TON

Bulgarian BUL Iloko ILO Mongolian MON Turkish TUR

Burmese BUR Indonesian IND Mossi MOS Turkmen TUK

Catalan CAT Inupiaq IPK Nauru NAU Twi TWI

Cebuano CEB Italian ITA Nepali NEP Uighur UIG

Chichewa (Nyanja) NYA Japanese JPN Norwegian NOR Ukrainian UKR

Chinese CHI Javanese JAV Oriya ORI Urdu URD

Chuvash CHV Kannada KAN Oromo ORM Uzbek UZB

Croatian HRV Kanuri KAU Palauan PAU Vietnamese VIE

Czech CZE Kashmiri KAS Polish POL Wolof WOL

Danish DAN Kazakh KAZ Pohnpeian PON Xhosa XHO

Dutch DUT Khmer KHM Portuguese POR Yapese YAP

Dyula DYU Kikuyu KIK Punjabi PAN Yiddish YID

Efik EFI Kinyarwanda KIN Pushto PUS Yoruba YOR

English ENG Konkani KOK Romanian RUM Yupik YPK

Estonian EST Korean KOR Russian RUS Zhuang ZHA

Ewe EWE Kosraean KOS Samoan SMO Zulu ZUL

Farsi FAS Kurdish KUR Santali SATUse UND for any language not

Fijian FIJ Kurukh KRU Serbian SRP listed.

Finnish FIN Kusaiean KUS Shona SNA French FRE Lao LAO Sindhi SND

Appendix C


State, U.S. Territories and Province Code List

Alabama ............................ AL Alaska ................................ AK American Samoa ............... AS Arizona .............................. AZ Arkansas ............................. AR California ........................... CA Colorado ............................CO Connecticut ....................... CT Delaware ........................... DE District of Columbia ........... DC Federated States of .......... FM Micronesia Florida ................................ FL Georgia ..............................GA Guam ................................ GU

Hawaii ................................ HI Idaho .................................. ID Illinois .................................. IL Indiana ............................... IN Iowa ................................... IO Kansas ................................ KS Kentucky ............................KY Louisiana ............................LA Maine ............................... ME Marshall Islands ............... MH Maryland .......................... MD Massachusetts ................. MA Michigan ........................... MI Minnesota ........................ MN Mississippi ........................ MS

Missouri ........................... MO Montana ...........................MT Nebraska ........................... NE Nevada .............................. NV New Hampshire ................ NH New Jersey ......................... NJ New Mexico ..................... NM New York .......................... NY North Carolina .................. NC North Dakota .................... ND Northern Mariana Islands .MP Ohio .................................. OH Oklahoma ......................... OK Oregon .............................. OR Palau ................................ PW

Pennsylvania ...................... PA Puerto Rico ........................ PR Rhode Island ....................... RI South Carolina ................... SC South Dakota ..................... SD Tennessee .......................... TN Texas ................................. TX Utah ................................... UT Vermont ............................ VT Virgin Islands ...................... VI Virginia ..............................VA Washington ..................... WA West Virginia ....................WV Wisconsin .......................... WI Wyoming .......................... WY

Alberta ...........................AB British Columbia .............BC Manitoba...................... MB New Brunswick .............. NB

New Foundland ..............NL Northwest Territories .... NT Nova Scotia.................... NS Nunavut .........................NU

Ontario.......................... ON Prince Edward Island ......PE Quebec ..........................QC Yukon Territory ...............YT


AppendixD

WorldRegion/Country/CitizenshipCodeList

AFRICA

Algeria ........................ DZA Angola ........................AGO Benin ......................... BEN Botswana .................. BWA Burkina Faso ............. BFA Burundi ....................... BDI Cameroon ................. CMR Cape Verde ................ CPV Central African .......... CAF Chad ........................... TCD Comoros ................... COM Congo-DRC................ COD (formerly Zaire) Congo Republic.......... COG Côte D’lvoire .............. CIV Djibouti......................... DJI Egypt ......................... EGY Equatorial Guinea ......GNQ Eritrea .......................... ERI Ethiopia ...................... ETH Gabon ......................... GAB Gambia, The ............. GMB Ghana......................... GHA Guinea ......................... GIN Guinea-Bissau ............ GNB Kenya.......................... KEN Lesotho ........................LSO Liberia ........................ LBR Libya

........................... LBY Madagascar................ MDG Malawi ........................MWI Mali ............................ MLI Mauritania ..................MRT Mauritius ...................MUS Morocco .................... MAR Mozambique ............. MOZ Namibia .................... NAM Niger .......................... NER Nigeria .......................NGA Reunion ..................... REU Rwanda ..................... RWA St. Helena .................. SHN Sao Tome and ............. STP Principe Senegal .......................SEN Seychelles .................. SYC Sierra Leone ............... SLE Somalia ......................SOM South Africa ...............ZAF Sudan ......................... SDN Swaziland ................... SWZ Tanzania .................... TZA Togo ........................... TGO Tunisia ....................... TUN Uganda .......................UGA Zambia .......................ZMB Zimbabwe .................. ZWE

ASIA Afghanistan ............... AFG Armenia .................... ARM Bahrain ...................... BHR

Bangladesh................ BGD Bhutan ......................... BTN Brunei..........................BRN Darussalam Cambodia ...................KHM

China, Peoples .......... CHN Republic of Cyprus ..... CYP

Hong Kong ................ HKG India ............................. IND Indonesia ...................... IDN Iran ............................. IRN Iraq ............................. IRQ Israel .............................ISR Japan ........................... JPN Jordan .......................... JOR Korea (DPR) .............. PRK Korea (ROK) ............ KOR Kuwait .......................KWT Laos

............................LAO Lebanon ..................... LBN Macau ........................MAC Malaysia .................... MYS Maldives ...................MDV Mongolia ...................MNG Myanmar .................. MMR Nepal .......................... NPL Oman .........................OMN Pakistan ...................... PAK Palau .......................... PLW Philippines ................. PHL Qatar ...........................QAT Saudi Arabia .............. SAU Singapore ....................SGP Sri Lanka ....................LKA Syria ........................... SYR Taiwan ......................TWN Tajikistan .................... TJK Thailand .....................THA Timor-Leste .................. TLS Turkey ........................ TUR Turkmenistan ............ TKM United Arab ............... ARE Emirates Uzbekistan ................. UZB Vietnam .....................VNM Yemen ....................... YEM AUSTRALIA & OCEANIA American Samoa ....... ASM Australia ..................... AUS Cook Islands ............. COK Fiji ............................... FJI French Polynesia......... PYF Kiribati ........................ KIR Marshall Islands ........ MHL Micronesia, ................. FSM Federated States of Nauru ........................ NRU New Caledonia .......... NCL New Zealand .............. NZL Niue ............................. NIU

Northern Mariana ...... MNP Islands

Papua New Guinea .....PNG Samoa ........................ WSM Solomon Islands ......... SLB Tonga ......................... TON Tuvalu ........................ TUV Vanuatu ...................... VUT CANADA Canada ....................... CAN EUROPE Albania .......................ALB Andorra ..................... AND Austria ....................... AUT Azerbaijan ..................AZE Belarus ........................BLR Belgium ...................... BEL Bosnia and ...................BIH Herzegovina

Bulgaria ..................... BGR Croatia ....................... HRV Czech Republic .......... CZE Denmark .................... DNK Estonia ........................ EST Faroe Islands ..............FRO Finland ......................... FIN France .........................FRA Georgia ...................... GEO Germany .................... DEU Gibraltar ......................GIB Greece ....................... GRC Greenland ...................GRL Hungary ..................... HUN Iceland .......................... ISL Ireland ......................... IRL Isle of Man .................ISM Italy ............................. ITA Kazakhstan ................ KAZ Kyrgyzstan ................ KGZ Latvia ......................... LVA Liechtenstein ............... LIE Lithuania .................... LTU Luxembourg .............. LUX Macedonia, ............... MKD Former Yugoslav Rep Malta ......................... MLT Moldova ................... MDA Monaco ..................... MCO Montenegro ...............MNE Netherlands ............... NLD Norway ...................... NOR Poland ......................... POL Portugal ...................... PRT Romania .................... ROU Russian Federation .....RUS San Marino ................ SMR Serbia .......................... SRB Slovakia ......................SVK Slovenia ......................SVN Spain ............................ESP Sweden ...................... SWE Switzerland .................CHE

Ukraine ......................UKR United Kingdom ........ GBR Vatican City ............... VAT LATIN AMERICA Anguilla ...................... AIA Antigua and ............... ATG Barbuda Aruba ........................ ABW Bahamas .................... BHS Barbados .................... BRB Belize ..........................BLZ Bermuda ................... BMU British Virgin .............VGB Islands Cayman Islands ........ CYM Costa Rica ....................CRI Cuba ........................... CUB Dominica, ................. DMA

Commonwealth of Dominican Republic . DOM El Salvador .................SLV Grenada ......................GRD Guadeloupe .................GLP Guatemala ................. GTM Haiti ..............................HTI Honduras ................... HND Jamaica ...................... JAM Martinique ................ MTQ Mexico ...................... MEX Netherlands Antilles .. ANT Nicaragua .................... NIC Panama ...................... PAN Puerto Rico .................. PRI St. Kitts and Nevis .... KNA St. Lucia ..................... LCA St. Vincent and the .... VCT Grenadines

Trinidad and .............. TTO Tobago

Turks and Caicos ....... TCA Islands

US Virgin Islands ....... VIR Venezuela .................. VEN SOUTH AMERICA Argentina ...................ARG Bolivia ....................... BOL Brazil ......................... BRA Chile .......................... CHL Colombia ................... COL Ecuador ...................... ECU French Guiana ........... GUF Guyana ...................... GUY Paraguay .................... PRY Peru ............................. PER Suriname .................... SUR Uruguay .....................URY UNITED STATES United States .............. USA


AppendixEDesiredFieldofStudy(Degree)CodeList

296 Accounting

297 Agriculture and Natural Resources

298 Architecture

299 Art and Design

300 Biological/Life Sciences

301 Built Environment

302 Business and Management

303 Chemistry

304 Communications and Media

305 Computing and Information Technology

306 Creative Arts

307 Cultural Studies

308 Dental Studies

309 Economics

310 Education and Training

311 Employment Skills

358 Engineering and Technology

357 English Language/Literature

313 Environmental Studies

314 Fashion and Design

315 Food and Hospitality

316 Foreign Language/Literature

317 Geography

318 Health Science/Studies

319 Humanities and Social Sciences

320 Journalism

321 Language and Literature

322 Law

323 Legal Studies

324 Liberal Arts/General Studies

325 Marketing

326 Mathematics

327 Medicine

328 Military Technologies

329 Multi/Interdisciplinary Studies

330 Music

331 Nursing

332 Personal Services

333 Pharmacy

334 Philosophy and Religion

335 Physical Sciences

336 Physics

337 Political Science

338 Psychology

339 Public Administration

340 Rehabilitation

341 Sciences

342 Social Sciences/History

343 Social Work

344 Sport, Leisure and Recreation

345 Surveying

346 Technology

347 Theological Studies

348 Travel and Tourism

349 Veterinary Studies and Animal Care

350 Visual and Performing Arts

351 Welfare and Community Services

513 Not Applicable

352 Undecided

31

AppendixFComma‐DelimitedDefaultRecordLayout

Note: This table represents the default layout for your order. Size of each column will depend on whether you export Names, Values, Names (Values), or Values (Names). Email addresses are provided in column 17.

Column Position

Max Size

Format* Field Name

Value Range

Name/Value List

1 50 A/N Order Number Includes data in the following format: Institution Code‐

Order Year‐Sequence number.

2 10 N Order Date MM/DD/YYYY HH:mm

3 8 N Registrant Number

4 60 A Last Name

5 60

A First Name

6 60 A Middle Initial

7 200 A/N Street Address 1




11 100 A City

12 100 A State/Province Refer to State and U.S. Territories List (Appendix C)

13 40 A/N Postal Code Contains Hyphen for Zip Plus

14

100

A

Country Code Refer to World Region/Country/Citizenship Code List (Appendix D)

15 100 A Gender F, M, NR F=Female, M=Male, NR=No Response

16 100 A/N Desired Field of Study 0‐513, NR NR= No Response, Refer to Desired Field of Study List

17 100 A/N E‐mail Address

18

100

A/N

Current Level of Study(Degree) 360‐365, 513, 291, NR

360=Primary/Elementary school 361=Secondary school (high school) 362=2 year college/community college 363=Undergraduate 364=Graduate/postgraduate program 513= Not Applicable 365=Not currently in any educational institution 291= Other NR=No Response

19

100

A Country of Citizenship Refer to World Region/Country/Citizenship Code List

(Appendix D)

20 30 A Telephone Number Accommodates international numbers

26 100 A Native Language Refer to Native Language List (Appendix B)

27 100 A Desired Country to Pursue Education

Refer to World Region/Country/Citizenship Code List

28

100

N

Next Level of Study 361‐364, 513, 291, NR

361‐ Secondary school (high school) 362=2 year college/community college 363= Undergraduate program 364= Graduate/ postgraduate program 513= Not Applicable 291= Other NR=No Response

30

100

A/N

Intended Date of Enrollment 428‐433, NR 427=2017 Sept‐Dec 428=Jan‐May 2018 429=Jun‐Aug 2018 430=Sept‐Dec 2018 431=Jan‐May 2019 432=Jun‐Aug 2019 433=Sept‐Dec 2019 NR=No Response 352= Undecided

31

100

A/N

Time Spent Studying English 18‐23, NR 18=None 19=Less than 1 year 20=1 year or more, but less than 2 years 21=2 years or more, but less than 5 years 22=5 years or more, but less than 10 years 23=10 years or more NR=No Response

33

100

A/N

Time Spent in Classes Taught in English

18,19,22, 23, 26,384,NR

18=None 19=Less than 1 year, 26=1 year or more, but less than 2 years 384=2 years or more, but less than 3 years 385=3 years or more, but less than 5 years 22=5 years or more, but less than 10 years 23=10 years or more NR= No Response

34

100

A/N

Lived in Country Where English is the Main Language

29‐32, 386‐390, NR

29=No 30=Yes, for less than 6 months 31=Yes, for 6 months to 1 year 32=Yes, for more than 1 year 386=Yes, for more than 1 year, but less than 2 years 387=Yes, for 2 years or

31

Column Position

Max Size

Format* Field Name

Value Range

Name/Value List

more, but less than 3 years 388=Yes, for 3 years or more, but less than 5 years 389=Yes, for 5 years or more, but less than 10 years 390=Yes, for 10 years or more NR=No Response

42 100 A/N Age Range 514‐520,NR 514=Under 14 515=14‐16 516=17‐18 517=19‐21 518=22‐

26 519=27‐29 520=30+ NR=No Response

43 100 N Reason for Taking Test: To attend secondary school (high school)

521 521=To attend secondary school (high school)

44 100 N Reason for Taking Test: To attend a 2 year college/community college

376 376=To attend a 2 year college/community college

45 100 N Reason for Taking Test: To attend an undergraduate program

522 522=To attend an undergraduate program

46

100

N

Reason for Taking Test: To attend a graduate or postgraduate program, other than a business program

523 523=To attend a graduate or postgraduate program, other than a business program

47

100

N

Reason for Taking Test: To attend a graduate or postgraduate business program

524 524=To attend a graduate or postgraduate business program

48 100 N Reason for Taking Test: To attend an English language school or program

380 380=To attend an English language school or program

49 100 N Reason for Taking Test: For licensure or certification

381 381=For licensure or certification

50 100 N Reason for Taking Test: For employment or a job

382 382=For employment or a job

51 100 N Reason for Taking Test: For immigration purposes

383 383=For immigration purposes

52 100 N Reason for Taking Test: Other 291 291=Other

57 100 A Reason for Taking Test: No Response

NR NR=No Response

*Key: A = Alphabetical

N = Numeric

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