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October 6, 2014 Council Agenda - of 2

TOWN OF COLLINGWOOD

COUNCIL AGENDA

October 6, 2014

"Inspire confidence, wonder and a sense of possibility – deliver today’s services and realize tomorrow’s promise."

A meeting of Council will be held Monday October 6, 2014 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm. ORDER OF BUSINESS

1. CALL OF COUNCIL TO ORDER

2. ADOPTION OF AGENDA

THAT the content of the Council Agenda for October 6, 2014 be adopted as presented.

3. DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200) 4. a) ADOPTION OF MINUTES, for the regular meeting of Council held September 22nd, 2014.

(errors & omissions) (p.3) b) BUSINESS ARISING FROM THE PREVIOUS MINUTES

5. COMMUNITY ANNOUNCEMENTS

Small Business Month, Martin Rydlo, Manager, Marketing & Business Development

6. DEPUTATION - NIL

7. CONSENT AGENDA General Consent Items A.1 K. Gorman & J. Di Nardo, Senior Managers, Public Issues, Canadian Cancer

Society, Ontario Div. re: Recommendations to take action against cancer (p.8) Received for information

A.2 Nottawasaga Valley Conservation Authority Media Release re: Keep ATVs out of rivers and streams (p.10)

Received for Information

A.3 Nottawasaga Valley Conservation Authority - Highlights of the Board of Directors Meeting - September 26, 2014 (p.12)

Received for Information

A.4 Jeff Brown re: Request for Public inquiry and investigation into policies, practices and decision making of the Town of Collingwood (p.14)

Direction Required

8. MOVE INTO COMMITTEE OF THE WHOLE (Staff Reports/By-laws if deemed expedient)

9. REPORTS/MINUTES OF COMMITTEES/BOARDS

THAT the Airport Services Board minutes of September 5, 2014 and Collingwood Heritage Advisory Committee minutes of September 18, 2014 be hereby received. (p.20)

10. STAFF REPORTS PRC2014-19 Award Tender for Train Trail Bridges (p.28) RECOMMENDING THAT Council receive Staff Report PRC 2014-19 entitled “Award Tender for Train Trail Bridges” and award the Train Trail Bridges project to Ultimate Construction Inc. for the total amount of $55,500.00 plus applicable taxes; AND THAT Council authorizes the Mayor and staff to sign all necessary documents to execute

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October 6, 2014 Council Agenda - of 2

PW2014-27 Pest Preparedness Report – Emerald Ash Borer (p.33)

RECOMMENDING THAT Council adopt the Emerald Ash Borer management program as detailed under heading “Recommended Management Plan” in Staff Report 2014-27.

PW2014-28 Award of Tandem Sander Tender (p.49) RECOMMENDING THAT Council receive Staff Report PW2014-28 entitled “Award of Tandem

Sander Tender”; AND THAT Council award Tender No. PW2014-06 for the Supply and Delivery of One (1) 2015

Freightliner 114SD c/w an Alliston Combination Sander and Dump Body to Currie Truck Centre for the purchase price of $193,335.50 plus applicable taxes.

PW2014-30 Award of Wheel Loader Tender (p.53) RECOMMMENDING THAT Council receives Staff Report PW2014-30 entitled “Award of

Wheel Loader Tender” and award Tender No. PW2014-14 for the supply and delivery of one (1) 2014 Case Model 621F Wheel Loader and specified attachments to Strongco Corporation for the purchase price of $191,900.00 plus applicable taxes;

AND THAT Council authorizes Staff to sell the existing Cat 928G Wheel Loader and the

associated attachments through an on-line auction service after delivery of the new Wheel Loader.

FFP2014-04 Award of Compact Utility Vehicle Tender (p.57) RECOMMENDING THAT Council receive Staff Report FFP2014-04 entitled “Award of Tender Compact Utility Vehicle Tender”; AND THAT Council award Tender No. B2014-01 for the Supply and Delivery of one (1) 2014 Nissan Rogue S to Airport Nissan Corp. for the purchase price of $23,500.00 plus applicable taxes. FFP2014-05 Energy Conservation and Demand Management Plan (p.61) RECOMMENDING THAT Council receive the 2014 Energy Conservation and Demand

Management Plan for information purposes.

11. MOTIONS

12. BY-LAWS

13. NOTICE OF MOTION

14. COUNTY REPORT

15. OLD or DEFERRED BUSINESS 16. OTHER BUSINESS 17. CONFIRMATORY BY-LAW

THAT By-law No. 2014-081, being a by-law to confirm the proceedings of the regular meeting of Council held October 6th, 2014 be enacted and passed this 6th day of October, 2014. (p.76)

18. ADJOURNMENT

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September 22, 2014 Council Minutes - Page 1 of 5

TOWN OF COLLINGWOOD

COUNCIL MINUTES

September 22, 2014

"Inspire confidence, wonder and a sense of possibility – deliver today’s services and realize tomorrow’s promise."

A meeting of Council was held Monday September 22, 2014 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm. MAYOR COOPER CALLED COUNCIL TO ORDER Members of Council Present: Mayor Cooper

Deputy Mayor Lloyd Councillor Edwards Councillor Lloyd Councillor Chadwick Councillor Hull Councillor West Councillor Cunningham Councillor Gardhouse

Staff Present: John Brown, CAO Sara Almas, Clerk

Marjory Leonard, Treasurer Nancy Farrer, Director of Planning Services Dean Collver, Director of Parks, Recreation and Culture Martin Rydlo, Manager of Business and Marketing Brian MacDonald, Director of Public Works and Engineering Services Marcus Firman, Chief Operating Officer (Water/Wastewater) Larry Irwin, Director of IT Services Trent Elyea, Fire Chief Jennett Mays, Communications Officer

ADOPTION OF AGENDA No. 376 Moved by Deputy Mayor Lloyd Seconded by Councillor Edwards

THAT the content of the Council Agenda for September 22nd, 2014 be adopted as presented. CARRIED

DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200) - Nil ADOPTION OF MINUTES

No. 377 Moved by Councillor Edwards Seconded by Deputy Mayor Lloyd

THAT the minutes of the regular meeting of Council held September 15th, 2014, be adopted as presented.

CARRIED

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BUSINESS ARISING FROM THE PREVIOUS MINUTES The new parking regulation amendments that were approved by Council on September 15,

2014, were further displayed to remind the public of the new changes. COMMUNITY ANNOUNCEMENTS Council reported on various community events they had attended and announced upcoming events.

DEPUTATION - NIL

CONSENT AGENDA No. 378 Moved by Councillor Lloyd Seconded by Councillor West

THAT the General Consent Agenda, having been given due consideration by Council, be received.

General Consent Items A.1 Dr. E. Hoskins, Minister, Ministry of Health and Long-Term Care re: Town of

Collingwood’s successful application to the Healthy Kids Community Challenge Received for information

CARRIED

REPORTS/MINUTES OF COMMITTEES/BOARDS No. 379 Moved by Councillor Chadwick Seconded by Councillor Cunningham

THAT the following minutes be hereby received: Accessibility Advisory Committee minutes, September 3, 2014 Collingwood Downtown BIA Board of Management minutes, August 27, 2014 Collingwood Police Services Board minutes, August 27, 2014

CARRIED

STAFF REPORTS

CAO2014-09 Small Business Enterprise Centre Agreement No. 380 Moved by Councillor Lloyd Seconded by Councillor Cunningham

THAT Staff Report CAO2014-09, recommending Council designate signing authority to the South Georgian Bay Small Business Enterprise Centre Coordinator and CAO for such purpose as to execute the required Small Business Enterprise Centre core agreement and meet any future contractual obligations as part of the program, be hereby approved.

CARRIED CAO2014-10 Funding request for the County of Simcoe’s Economic Development Funding 2014 No. 381 Moved by Councillor Lloyd Seconded by Councillor Cunningham

THAT Staff Report CAO2014-10, recommending Council approve the request to the County of Simcoe Economic Development 2014 Funding Program for the creation of the Business Development Centre, be hereby approved.

CARRIED

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C2014-12 Compliance Audit Committee (Pursuant to the Municipal Election Act)

No. 382 Moved by Councillor Hull Seconded by Councillor Edwards

THAT Staff Report C2014-12, recommending Council enact and pass a by-law to establish the Compliance Audit Committee, appoint members to the Compliance Audit Committee and authorize the Clerk to undertake any action as deemed necessary to ensure the Compliance Audit Committee can execute its duties as prescribed under the legislation, be received.

CARRIED

PW2014-26 C.U.P.E. Local 1271 Collective Agreement No. 383 Moved by Deputy Mayor Lloyd Seconded by Councillor Edwards

THAT Staff Report PW2014-26, recommending Council approve the Memorandum of Settlement reached with the Canadian Union of Public Employees and its Local 1271, which creates a three (3) year Collective Agreement and that a by-law be enacted authorizing Town officials to sign the Collective Agreement, be hereby approved.

CARRIED

No. 384 Moved by Deputy Mayor Lloyd Seconded by Councillor Edwards

THAT By-law No. 2014-077, being a by-law to authorize the execution of a Collective Agreement between the Corporation of the Town of Collingwood and the Canadian Union of Public Employees and Its Local 1217, for the period of May 1, 2014 to April 30, 2017, be enacted and passed this 22nd day of September, 2014.

CARRIED

MOTIONS

No. 385 Moved by Councillor Chadwick Seconded by Councillor Lloyd

WHEREAS Canada Post has proposed a plan to end residential home delivery in Canada;

AND WHEREAS the lack of home delivery will disadvantage many seniors and people with mobility problems and will be compounded during inclement weather; THEREFORE BE IT RESOLVED THAT the Town of Collingwood does not support the proposed plan to eliminate residential home to home delivery and herein petition Canada Post to reconsider this plan immediately and retain this valuable service for communities. AND FURTHER THAT a copy of this resolution be forwarded to the Association of Municipalities of Ontario (AMO), Federation of Canadian Municipalities (FCM), municipalities in Ontario, as well as to our local MP, MPP and representatives of Canada Post and its unions to encourage others to speak up against this plan.

CARRIED (recorded vote)

COUNCIL Yea Nay Cooper R. Lloyd Edwards K. Lloyd Chadwick Hull West Cunningham Gardhouse

TOTAL 8 1

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No. 386 Moved by Councillor Cunningham Seconded by Councillor Lloyd

THAT this Council proceeds in camera in order to address a matter pertaining to:

personal matters about an identifiable individual, including municipal or local board employees.

Items for Discussion: a) Compliance Audit Committee applications; and b) Personnel matters

CARRIED

BY-LAWS No. 387 Moved by Councillor West Seconded by Councillor Gardhouse

THAT By-law No. 2014-078, being a by-law to repeal various by-laws with respect to certain committees and boards, be enacted and passed this 22nd day of September, 2014. (As recommended in the approved governance report)

CARRIED

NOTICE OF MOTION – Nil OLD or DEFERRED BUSINESS – Nil OTHER BUSINESS – Nil Council proceeded to in-camera session as previously resolved. (5:34pm)

Moved by Councillor Cunningham Seconded by Councillor Hull

THAT Council rise from in-camera and return to public session. (6:01pm)

CARRIED No. 388 Moved by Councillor Hull Seconded by Councillor Edwards

THAT By-law No. 2014-079, being a by-law to establish a Compliance Audit Committee in accordance with sections 81 and 81.1 of the Municipal Elections Act, 1996, as amended and appoint the membership, be enacted and passed this 22nd day of September, 2014. (Pursuant to the Municipal Election Act)

CARRIED CONFIRMATORY BY-LAW No. 389 Moved by Councillor Gardhouse Seconded by Councillor West

THAT By-law No. 2014-080, being a by-law to confirm the proceedings of the regular meeting of Council held September 22nd, 2014 be enacted and passed this 22nd day of September, 2014.

CARRIED

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ADJOURNMENT

Moved by Councillor Gardhouse

THAT the meeting of Council be hereby adjourned at 6:02pm.

CARRIED

_____________________________ MAYOR

_____________________________ CLERK

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From: "Kelly Gorman (Ontario Provincial Office)" <[email protected]> Date: September 23, 2014 at 8:40:35 AM EDT To: "Kelly Gorman (Ontario Provincial Office)" <[email protected]> Cc: "Joanne Di Nardo (Ontario Provincial Office)" <[email protected]> Subject: Take action against cancer

Dear AMO Delegate: Thank you for spending time with us during the 2014 Association of Municipalities of Ontario (AMO) conference. We were thrilled with the number of delegates from across the province who visited our booth and attended our breakfast. We were honoured that so many shared personal cancer stories. With about 73,800 Ontarians expected to receive a cancer diagnosis in 2014, cancer is a disease that affects many. Behind each case is an important story of an individual, a family, and a community. As health advocates, we recognize and value the important role municipal governments play in public health and in many cases lead the way. To aid your efforts, we are pleased to share our key 2014 municipal policy recommendations. We recommend municipal leaders:

Support creating more outdoor smoke-free spaces. Smoking does not belong in places like parks, playgrounds, and sports fields. Take a stand against flavoured tobacco. Please support a council resolution recommending that the Province ban flavoured tobacco products. Protect your community from radon gas. Raise awareness, encourage testing and urge provincial regulations about radon. Radon is a naturally occurring gas that is dangerous over time in high concentrations. Municipalities can help educate the public about radon, how to test for it and mitigation measures. Municipalities can also pass a resolution calling for the province to amend the Ontario Building Code to include more radon mitigation measures.

To learn more about our recommendations, please read our brochure: http://bit.ly/CCSRecommendations If you have any questions or would like more information, please contact us directly at 416-323-7067. Thank you for your support. Sincerely, Kelly Gorman & Joanne Di Nardo Senior Managers, Public Issues

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mailto:[email protected]



http://bit.ly/CCSRecommendations

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Kelly Gorman and Joanne Di Nardo (job share) Senior Managers, Public Issues Canadian Cancer Society, Ontario Division

Tel 416-323-7067 Fax 416-488-2872 Mobile 416-670-4021

55 St Clair Avenue West, Suite 500

Toronto, Ontario M4V 2Y7

Connect with us online

Cancer.ca | Facebook | Twitter | YouTube By playing our new Million Dollar Hockey Pool, you could win $1 million and other great prizes plus fight cancer at the same time. Talk about a win-win situation!

The information contained in or attached to this email is intended only for the use of the

individual or entity to which it is addressed. If you are not the intended recipient, or a person

responsible for delivering it to the intended recipient, you are not authorized to and must not

disclose, copy, distribute, or retain this message or any part of it. It may contain information,

which is confidential and/or covered by legal professional or other privilege (or other rules or

laws with similar effect in jurisdictions outside Canada). The views expressed in this email are

not necessarily the views of Canadian Cancer Society, its directors, officers or employees make

no representation or accept any liability for its accuracy or completeness unless expressly stated

to the contrary.

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http://cancer.ca/

http://www.facebook.com/CanadianCancerSociety

https://twitter.com/cancersociety

http://www.youtube.com/user/CDNCancerSociety

http://www.milliondollarhockeypool.ca/?utm_source=Email&utm_medium=ESignature&utm_campaign=MDHP_ON

FOR IMMEDIATE RELEASE

Keep ATVs out of rivers and streams

Utopia, Ontario, September 23, 2014 – The Nottawasaga Valley Conservation Authority (NVCA) is reminding all-terrain vehicle (ATV)

drivers to keep out of area rivers and streams. Last weekend near the Village of Glencairn, a group of anglers were

shocked to see a number of ATVs coming down the middle of the Mad River. The ATVs sped along the river and then climbed the bank into the

Glencairn Conservation Area causing significant damage. “There is never a good time to travel with a motorized wheeled vehicle in a

waterway as fish habitat destruction is inevitable,” said Byron Wesson, NVCA’s director of land operations and stewardship services. “This time of

year is particularly sensitive for fish as it is spawning season for Chinook salmon, brown trout and brook trout. These fish species provide important recreational fishing opportunities which contribute to our local economy.”

ATV drivers caught and convicted of riding in a waterway may face fines of

$15,000 to $1 million under the Federal Fisheries Act. “Most ATV drivers are respectful of the natural environment and other trail

users,” adds Wesson. “It is unfortunate that not everyone shows the same level of awareness and care.”

Anyone unsure of the rules and etiquette for ATV driving can contact the Central Ontario ATV Club at www.coatv.ca.

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Photo:

Caption: Local anglers caught ATVs riding in the Mad River near Glencairn, causing damage to the streambed during fish spawning season. If

convicted, ATV drivers riding in a waterway face fines of up to $1 million.

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http://www.coatv.ca/

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About the NVCA: The Nottawasaga Valley Conservation Authority is a public agency

dedicated to the preservation of a healthy environment through specialized programs to protect, conserve and enhance our water, wetlands, forests

and lands. www.nvca.on.ca Media contacts:

Byron Wesson, Director, Land Operations & Stewardship Services 705-424-1479 x224, [email protected]

Heather Kepran, Communications Coordinator 705-424-1479 x254, [email protected]

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NVCA Board Meeting Highlights No. 10/14 – September 26, 2014 1 of 2

HIGHLIGHTS of the NVCA BOARD OF DIRECTORS MEETINGS

No. 10/14 – September 26, 2014

New partnership working to conserve local wetlands

Alexandra Service of Ducks Unlimited Canada presented to the board on the recently

established Lake Simcoe Georgian Bay Wetland Collaborative. Ducks Unlimited, NVCA,

Lake Simcoe Region Conservation Authority and the Severn Sound Environmental

Association have teamed up to reduce phosphorus and improve water quality in Lake

Simcoe and Georgian Bay through wetland conservation. This includes municipal

engagement (technical support, policy BMP), research (updated wetlands mapping),

and landowner outreach (funding, technical support).

Ms. Service outlined the benefits wetlands offer for flood control, water quality, wildlife

habitat and recreation. She highlighted the role wetlands can and will play in mitigating

the effects of climate change. Based on her presentation, the board directed NVCA to

review the Authority’s pond policy in 2015 as it relates to considerations for

wetland/habitat projects.

Nature Conservancy of Canada donates 85 acres of Minesing Wetlands to NVCA

Lands secured as part of long-term acquisition program

The Nature Conservancy of Canada (NCC) donated 85 acres of land within the Minesing

Wetlands to NVCA. More than 10,000 acres in the Minesing Wetlands has been donated

by NCC and other partners as part of the Authority’s long-standing Minesing Wetland

Acquisition Program. The new parcel, consisting primarily of silver maple and black ash

swamp, is located between Angus and Brentwood.

Tiffin Tornado Damage Update

The board heard of the continuing clean-up efforts stemming from the tornado that hit

the Tiffin Centre in June of this year. Over the last month, volunteers have planted

more than 120 large (4’) trees on the property. The trail network and public areas are

by-in-large re-opened to the public.

NVCA to provide enforcement services under Clean Water Act

Collingwood, New Tecumseth, Mono and Shelburne transfer responsibilities

The South Georgian Bay Lake Simcoe Region Source Protection Plan, invoking powers

under Part IV of the Clean Water Act, requires that municipalities manage significant

threats to drinking water. Municipalities may assume this responsibility, or may transfer

it to another public body such as a Source Protection Authority (NVCA serves as the

source protection authority for the watershed). At this meeting, the board approved

staff to enter into agreements with the municipalities of Collingwood, New Tecumseth,

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NVCA Board Meeting Highlights No. 10/14 – September 26, 2014 2 of 2

Mono and Shelburne to provide risk management services under the Clean Water Act.

Further, the board appointed Ryan Post, NVCA Hydrogeologist, as the Risk Management

Official and Inspector for the NVCA, as required by the Clean Water Act.

NVCA to participate in new groundwater studies

With approval of the board, NVCA staff will participate in two Ministry of Natural

Resources and Forestry-funded studies. The first study will look at the effects of

barometric pressure and groundwater recharge lag time (how long it takes for water in

a stream to move into the aquifer) during periods of drought. The second study will

look at the relationship between the rare Hine’s Emerald Dragonfly (HED), water levels

and water quality. As part of this study, staff will conduct an invasive species survey

within HED habitat areas, and identify potential threats to HED or its habitat. Both

studies are expected to be completed during the first part of 2015.

For more information:

Nina Bifolchi, Chair

[email protected]

For the full meeting agenda including documents and reports, visit the NVCA website at

www.nvca.on.ca/about/boardofdirectors.

Future meetings & events:

Oct 18 – Fright at the Fort – Family Fun

Night (Fort Willow Conservation Area,

Minesing)

Oct 24 – NVCA Board of Directors Meeting

(Utopia Hall, Utopia)

Oct 27 – Workshop: Managing New Urban

Development in the NVCA Phosphorus-

Sensitive Watershed (Tiffin Centre for

Conservation, Utopia)

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mailto:[email protected]?subject=NVCA%20Board%20Highlights%20Aug%202014

http://www.nvca.on.ca/about/boardofdirectors

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Town of Collingwood

Airport Services Board Minutes

September 5, 2014

BOARD: Charles Tatham, Chair-member at large Councillor George Watson, Wasaga Beach Deputy Mayor Rick Lloyd, Town of Collingwood Councillor Mike Edwards, Town of Collingwood Councillor Doug Measures, Township of Clearview RESOURCE: Brian MacDonald –Director, Engineering / Public Works Pierre Lajoie – Manager, Collingwood Regional Airport Monica Gal, Recording Secretary

A meeting of the Airport Services Board was held on Friday, September 5, 2014 at 8:00 a.m. in the Terminal of the Collingwood Regional Airport. The Chair established that a quorum was present, welcomed all in attendance and then called the meeting to order at 8:01 a.m. APPROVAL OF THE AGENDA Moved by Deputy Mayor Lloyd

Seconded by Councillor Watson THAT the September 5, 2014 Airport Services Board Agenda be approved as presented. CARRIED CONFIRMATION OF THE ADOPTION THE MINUTES THE June 4, 2014 Airport Services Board Minutes were adopted electronically in accordance with Procedural By-law 2006-120 and received by Council at their June 16th meeting. DECLARATIONS OF CONFLICT OR PECUNIARY INTEREST – nil. BUSINESS ARISING FROM THE JUNE 5TH, MINUTES AIRPORT MANAGER’S REPORTS

Fuel sales The Airport Manager confirmed that year over year fuel sales are 15% ahead over 2013 as is Airport activity by 13% over the same period. The Board expressed its support of the Manager’s achievements in ensuring that activity and fuel sales continue to grow, contrast to stagnant or declining activity levels at most municipal airports.

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September 5, 2014 Airport Services Board Minutes Page 2 of 4

Hangar Construction

The Airport Manager advised that currently, a relatively large hangar is under construction and that another hangar is expected to be started later in the month.

Draft Airport Business Plan

The Director reviewed the mission to obtain a Draft RFP to obtain a business plan and explained that due to budget limitations, it has to be divided into two parts. The Director and the CAO met with the County of Simcoe requesting the County’s financial support of the Collingwood Regional Airport. During those discussions they requested that the County participates in Phase II (2015) of the Business Plan. The Director advised that subject to the Board’s consent, the RFP would be issued the week of September 8th. The Board concurred with the Director’s recommendations.

Hangar Capital Works – hydro The Airport Manager explained that the private hanger connections to hydro are higher than anticipated. Hangar owners have been advised to seek alternative quotes.

wpd Canada Windfarm Application The Chair confirmed that he continues to consult with Federal and Provincial representatives regarding the potential negative impacts of constructing wind turbines beside the Airport.

Airport Signage

Future Air continues to complain about aggressive signage by Genesis Flight Centre. The Airport Manager advised that the signage for Genesis Air, which is located on the adjacent property, conforms to the Township of Clearview’s Sign By-law. The Board directed the Airport Manager to speak with the owners of the Genesis Air about their particularly aggressive sign. The Board also concluded that there needs to be better signage for the terminal and the businesses therein. A recommendation will be brought to the regarding their current signage and to also advise the owner of Future Air that the Board will discuss the matter at their next meeting. NEW BUSINESS

Clearview Aviation Commerce Centre (CACC) Holdings Mr. Paul Bonwick and Mr. Michael Hensel thanked the Board for the opportunity to speak with them about the Clearview Aviation Commerce Centre and to provide them with an update on the status of their clients’ development proposal. Mr. Bonwick explained that CACC intends to create an aviation or airside commerce centre which will require access and use of the Collingwood Regional Airport. CACC is moving through Clearview’s Official Plan and Site Development process. Mr. Bonwick explained the need for some form of access agreement or as a minimum a letter of understanding with the intent of a future access agreement. Some form of guaranteed access to the airport is obviously important to the viability of the proposed aviation centre. Mr. Bonwick also explained that his firm is in discussions with upper tier governments to explain the negative the implications of locating the wpd Canada Windfarm in close proximity of the Collingwood Regional Airport.

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Mr. Hensel explained that his firm was retained to conduct an environmental exercise and bird analysis. Barn Swallows, Bobolinks and Meadow Larks have been found to nest on the property and these are classified as endangered specifies. The rules dictate that CACC needs to provide an alternate habitat to the endangered bird habitat located on their property. Mr. Hensel requested that the Board allows a portion of the unused airport lands to be designated as an alternate habitat (up to 100 acres) for Phase 1 of the CACC development. This would require a 20 year commitment to designate potential habitat for the endangered birds. The Director of Engineering / Public Works expressed his overall support of the project and its potential benefits to the region. The Director also expressed his strong reservations with respect to the request to allow Airport lands to be set aside and restricted. Moved by Board Member Measures Seconded by Board Member Watson THAT the Collingwood Regional Airport Services Board endorses and support the development of the Clearview Aviation Commerce Centre as it is a complimentary development of the Collingwood Regional Airport. AND THAT the Collingwood Regional Airport Services Board recommend that the Collingwood staff work cooperatively with the Township of Clearview staff and the developer’s representatives to investigate the opportunities of developing the necessary access agreement(s) and bird habitat opportunity. CARRIED (unanimous) Mr. Bonwick and Mr. Hensel thanked the Board for their enthusiasm to the project and advised that all associated expenses would be borne by their clients. Mr. Bonwick and Mr. Hensel left the meeting at 9:45 a.m.

Certification – no discussion.

CORRESPONDENCE

July 7, 2014 – Letter from Future Air regarding signs at the Collingwood Regional Airport – (see Airport Signage – page 2)

The Board will discuss the matter at its next meeting.

OTHER BUSINESS – nil.

NEXT MEETING The next meeting of the Collingwood Regional Airport Services Board will take place at the call of the Chair.

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ADJOURNMENT

Moved by Councillor Edwards THAT the Airport Services Board meeting adjourns at 10:30 a.m. CARRIED

________________________ Charles Tatham, Chair

CT: mg

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Town of Collingwood

Collingwood Heritage Committee Minutes

September 18, 2014

COMMITTEE: Lindsay Cook – Chair Darrell Reeder – Vice-Chair Ed Christie William T. Smith Greg Dorbeck – left at 9:15 a.m.

COUNCIL: Councillor Joe Gardhouse RESOURCE: Ron Martin, Deputy Chief Building Official Susan Nicholson, BIA General Manager Cathy de Ruiter, Staff Resource Monica Gal, Recording Secretary

A meeting of the Heritage Committee was held on Thursday, September 18, 2014 at 8:30 a.m. in the Building / Planning Department Conference Room of the Collingwood Public Library Building & Municipal Offices, 55 Saint Marie. CALL TO ORDER The Chair established that a quorum was present, welcomed all in attendance and called the meeting to order at 8:35 a.m. ADOPTION OF THE AGENDA Moved by Committee Member Christie Seconded by Committee Member Dorbeck THAT the September 18, 2014 Heritage Committee Agenda be adopted as amended.

CARRIED CONFIRMATION OF THE ADOPTION OF THE MINUTES THE July 17, 2014 Heritage Committee Agenda were adopted electronically according to Procedural By-law 2006-120 and received by Council at their August 11th meeting.

CARRIED DECLARATIONS OF CONFLICT OR PECUNIARY INTEREST – Nil. DEPUTATION – nil.

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September 18, 2014 Heritage Committee Minutes Page 2 of 4

CORRESPONDENCE Heritage Canada – Prince of Wales Prize – awarded to Town of

Bonavista, Newfoundland The Committee thanked Administrative Assistant de Ruiter for her diligence and efforts in preparing the application.

BUSINESS ARISING FROM THE MINUTES

Website Staff advised that the website is ready to be launched. The Committee commented favourably on its new, enhanced features. The BIA General Manager advised that the BIA is willing to share in the production expenses for the videos that will be featured on both websites. The Committee thanked the BIA General Manager for the BIA’s offer and will discuss the cost sharing once the invoice is received.

Shipyard’s Mural Deputy Chief Building Official Martin advised that the Shipyard’s Mural is scheduled to be installed on the Loblaw’s north-east façade the week of September 22nd. All costs for the installation and repairs are borne by the Arts and Culture division of the Parks, Recreation & Culture Department. The Committee commented favourably on Loblaw Companies Ltd. generous offer to allow that a portion of the mural be painted directly on the some of the brick façade. The Parks Department will revitalize the landscaping in the affected area. The Director of Engineering / Public Works and the Deputy Chief Building Official are working on a plan to light the mural.

Governance Review Staff advised that the current members were re-appointed through By-law 2014-068 for a term expiring March 31st, 2015.

Simcoe County Heritage Tax Relief Deputy Chief Building Official Martin advised that Council supported the Committee’s recommendation to request that Simcoe County participate in the Heritage Tax Relief program. A resolution (#328) in support was passed by Town of Collingwood Council on August 11, 2014, which has been forwarded to County of Simcoe, Clerks Department. Administrative Assistant de Ruiter will contact the County to inquire when the they plan to present a staff report for County Council’s consideration and to also inquire if and how the Heritage Committee could make a deputation to County Council so that they could advocate for the program’s benefits to the region. NEW BUSINESS

Heritage Canada – Celebrate Heritage Day 2015 – Main Street: At the Heart of the Community

Administrative Assistant de Ruiter confirmed that February 16th, 2015 has been declared as Heritage Day. The BIA General Manager will verify if funding opportunities from the Heritage Canada National Trust would be available.

Ontario Heritage Trust – Lieutenant Governor’s Heritage Award for Community Leadership

Administrative Assistant de Ruiter will submit an application.

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Newsletter The editor is in the process of drafting the newsletter.

Heritage Awards 2015 nominations Photographs of potential properties were circulated at the meeting. Committee members are requested to advise Administrative Assistant de Ruiter of any nominations so that photo can be taken prior to winter. OTHER BUSINESS

Community Outreach The Committee made upcoming community announcements.

Window Replacement at 77 Hurontario St. (corner Simcoe Street) The wood windows at 77 Hurontario Street (unit facing Simcoe Street) have been replaced by vinyl windows without a Heritage Permit. Deputy Chief Building Official Ron Martin advised that he spoke with the owners. The Committee requested that the property owner be sent a letter requiring the vinyl be painted in a Heritage palette before November 1, 2014. In future a Heritage Permit is required prior to any exterior work. The Committee requires that the vinyl windows be removed and replaced with wood windows by June 2, 2015. The Committee also suggests that the property owner could make an application for funding through the Heritage Grant Program for the replacement wood windows. HERITAGE PERMITS

Moved by Committee Member Christie

Seconded by Committee Member Dorbeck THAT the Collingwood Heritage Committee endorses the above identified Heritage Permits as presented. CARRIED

Permit # Location Type 360-2014 69 Hurontario St. Replacement Windows – Grant 370-2014 45 Fourth St. E. Chimney Repair & Paint - Grant 381-2014 150 Hurontario St. Masonry Repair 383-2014 21 Hurontario St. Paint 364-2014 250 Hume St. Addition to Curling Club 387-2014 243 Ste. Marie St. Porch Repair 391-2014 75 Ontario St. Chimney repair 392-2014 32 Elgin St. Masonry Repair 400-2014 297 Ste. Marie St. Paint 413-2014 32 Elgin St. Roof - tower 414-2014 163 Hurontario St. Re-point masonry & paint 431-2014 150 Hurontario St. Roof Repair 458-2014 82 Hume St. Paint 469-2014 140 Maple St. Fence 470-2014 88 Ontario St. Paint 471-2014 291 Third St. Porch repair - Grant 473-2014 240 Minnesota St. Porch repair & paint 487-2014 124 Hurontario St. Fascia, Façade & Trim

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NEXT MEETING The next meeting of the Heritage Advisory Committee will take place on Thursday, October 16, 2014 at 8:30 a.m. in the Building & Planning Conference Room (Third Floor) 55 Ste. Marie Street. ADJOURNMENT Moved by Committee Member Reeder THAT the Heritage Committee meeting adjourns at 10:30 a.m. CARRIED

_________________________

Lindsay Cook, Chair LC: mg

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STAFF REPORT

Report #PRC2014-19

Submitted to: Mayor and Council

Submitted by: Dean Collver, Director PRC

Subject: Award Tender for Train Trail Bridges

1. BACKGROUND

Council approved Resolution #071 on February 24, 2014 (Appendix A):

That staff report CU2014-01 recommending council authorize Marcus Firman, COO to hold formal discussions with the County with a view to exploring options to maintain the long term viability of Collingwood’s rail line; And further authorize Mr. Firman to abandon the rail line north of Poplar Sideroad and obtain a price for the removal of the track from the specialized contractor CANDO; And further after the removal of the track, the lands be incorporated into the Town’s trail system for maintenance and renewal purposes.

PURPOSE The purpose of this report is to provide Council with information regarding works proposed for the construction of new decking, rails and guard assembly on two existing railway bridges along the Train trail.

RECOMMENDATION: THAT Council receive Staff Report PRC 2014-19 entitled “Award Tender for Train Trail Bridges”; and THAT Council award the Train Trail Bridges project to Ultimate Construction Inc. for the total amount of $55,500 plus applicable taxes; and THAT Council authorizes Staff and Mayor to sign all necessary documents to execute the contract.

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Based on this direction from Council, Town staff received a quote from CANDO providing the cost to remove all the rails and rail ties along the entire expanse of the Train Trail, as shown in Appendix B. An expense of $81,000 was calculated but not included in any 2014 capital budget program. Removal of rails and ties will be considered in a future budget process. Staff have confirmed with the County of Simcoe that it does not require use of the railway line north of Poplar Sideroad. This now provides the Town with the opportunity to modify the existing railway bridges for trail purposes. Presently the granular train trail is located on the west side of the train tracks and can continue to be used with minor alterations for access and egress to the bridges. The current state of the bridges does not allow for safe crossing over the Pretty River. Staff explored the cost to refurbish the existing train trail bridges to make them pedestrian friendly for walkers and cyclists. Staff also received prices to relocate the necessary rails and ties required for the bridge upgrades. This option allows the expansion to the trail network while staying within approved budgets Town staff commissioned engineered drawings to upgrade the bridges to accommodate pedestrian use which formed the basis for the RFQ document attached to this report. 2. INPUT FROM OTHER SOURCES

This report was forwarded to Department Heads for review and it was recommended to proceed to Council for consideration. 3. APPLICABLE POLICY OR LEGISLATION

Align with Council’s approved strategic priorities to:

• Enhance our arts, heritage and recreation opportunities 4. ANALYSIS

13 packages were picked up and 3 bids were received.

Bidder Mobilization fee

Construction at Pretty River Bridge at Poplar Sideroad

Construction at Pretty River Bridge

at Raglan Street

Cost (excluding

tax) Ultimate

Construction Inc.

$2,000 $18,200 $35,300 $55,500

Vendor A $8,662 $28,534 $40,994 $78,190 Vendor B $10,000 $49,470 $54,927 $114,397

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Staff reviewed the submissions and recommend Ultimate Construction Inc. as a qualified contractor with previous experience with carpentry and decking. 5. EFFECT ON TOWN FINANCES

The Trails Capital budget has $100,000 allocated for various projects and the reconstruction of the Train Trail bridges was highlighted as one of the projects for 2014.

Appendix A Council Resolution #071 Appendix B Cost Estimate from CANDO

Resource 1 RFQ 2014-10 Train Trail Bridges Resource 2 Staff report CU2014-01 http://www.collingwood.ca/node/8270

SIGNATURES

Prepared by: Department head:

Wendy Martin Dean Collver Manager of Parks Director of Parks, Recreation and Culture Town of Collingwood Town of Collingwood

6. APPENDICES & OTHER RESOURCES

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http://www.collingwood.ca/node/8270

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STAFF REPORT

Report #PW2014-27 10/6/2014


Submitted by: Brian MacDonald, Director of Public Work and Engineering

Subject: Pest Preparedness Report – Emerald Ash Borer

1. BACKGROUND

Staff has been monitoring the movement of the emerald ash borer in Ontario since its introduction into Canada in 2002. While there are many invasive pests (insects, plants) present in Simcoe County, natural predators and/or control agents are keeping populations of the majority in check but not with the emerald ash borer. In preparation for the potential impacts of the Emerald Ash Borer (EAB) it was recommended that we conduct a complete inventory of all municipally owned trees. This way we could determine a potential impact and approach for dealing with this and any other potentially destructive infestation or disease. An inventory of our municipally owned trees has additional benefits beyond the EAB as such, strategic increase of diversity and next generation planting in the mature downtown, maintenance planning and budgeting etc. This report and inventory addresses municipally owned trees only. Trees on private property will be the land owners responsibility to address in terms of potential impact from the EAB.

PURPOSE The purpose of this report is update council on the status of the Emerald Ash Borer

in Simcoe County.

RECOMMENDATION: That Council adopt the Emerald Ash Borer management program as detailed under heading “Recommended Management Plan” in Staff Report 2014-27.

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Emerald Ash Borer The emerald ash borer (EAB) is a wood boring beetle native to eastern Asia. It attacks and kills all species of ash (Fraxinus spp.) regardless of size or health. It has killed tens of millions of ash trees in southwestern Ontario, Quebec, Michigan and surrounding states. It poses a major economic and environmental threat to urban and forested areas in both countries. This insect has no natural predators and is usually present in an area for 3-4 years before the ash trees start to show signs of infestation. The emerald ash borer is particularly damaging to urban forests because ash respond well to harsh urban conditions and as a result has been overplanted in many US and Canadian cities. Canadian Food Inspection Agency The Canadian Food Inspection Agency (Plant Health Division) regulates the movement of the EAB by issuing a Ministerial Order on a yearly basis to identify ‘regulated areas’ where positive presence of the insect has been confirmed. This order allows the CFIA to restrict the movement of wood and slow the human assisted spread of EAB to areas where the insect is absent. In 2004 the CFIA took an aggressive containment approach in southern western Ontario in order to minimize its potential impact. Over 150,000 ash trees were removed to create an ash free zone in hopes that this would act as a barrier to the continued spread of EAB but the insect was detected beyond this zone in 2005. As a result the CFIA adopted an alternative pest response strategy due to the cost of response efforts to remove trees outweighing the impact of the pest. This new strategy is based on slowing its spread, allowing science and urban forest managers time to research and develop effective risk-mitigation measures. In April of 2014 the CFIA is moving from an emergency response based program towards a pest management approach aimed at protecting uninfested areas of Canada. Given the continued spread of EAB and limited resources to maintain the current regulatory approach, the CFIA must revise its overall resource utilization for this pest by this time. In April of 2014 the CFIA will be changing the regulated area to include all parts of Ontario south of the Trans-Canada Highway. Pest Management In 2013 EAB presence was detected and confirmed in Bradford and Grey County (Meaford). As of August 2014 EAB has been confirmed in the municipalities of: Adjala-Tosorontio, New Tecumseth, Bradford West Gwillimbury, Essa, Oro Medonte, Tay, Midland and the City of Barrie (MAP EMERALD ASH BORER MONITORING). Emerald Ash Borer typically causes 100% ash mortality in an area within five years of its initial detection. Initiatives to slow the spread have been ineffective due to the extreme

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difficulty of detecting low level infestations early enough and preventing both natural and artificial movement of the pest on nursery stock and forest products such as firewood. Scientists have developed a product called TreeAzin™ that, when injected in the main stem, will inhibit EAB larvae development. The following criterion has been developed by US and southwestern Ontario municipalities to select trees that are candidates for insecticide injection:

High value ash trees Trees must have less than 30% dead branches Trees must be in good general health

The current inventory of trees on municipal grounds demonstrates a significant proportion of ash. There are approximately 6, 600 street and park trees (not including woodlots) within Collingwood, 938 (14%) of which are ash. These trees vary from young to senescent. Of this population 81% are green/red ash (Fraxinus pennsylvanica), 16% are white ash (Fraxinus americana) and 3% are black ash (Fraxinus nigra). Ash make up a statistically more important percentage of the woodlots and naturalized areas within Collingwood. Fraxinus species are one of three naturally dominant genera within Collingwood. Thuja (eastern white cedar) and Populus (poplar) being the other two. It can therefore be assumed that ash species make up roughly one third of Collingwood’s naturally occurring woodlots. The Tenth and Eleventh Line trails being a good example. This percentage is reduced in more disturbed sites, such as those along the waterfront, which are typically dominated by Manitoba maple (Acer negundo) and to a lesser extent willow (Salix nigra) and black locust (Robinia pseudoacacia). In these disrupted woodlots, the percentage of ash may drop to 15-20% overall canopy.

2. INPUT FROM OTHER SOURCES

Many resources are available about the management of emerald ash borer and staff has consulted with the City of Barrie, the County of Simcoe, the CFIA, Dufferin County, the NVCA and the Town of Aurora to develop a 10 year management plan for the Town of Collingwood. 3. APPLICABLE POLICY OR LEGISLATION

The recommendation included in this staff report supports the goals outlined by: The Canadian Food Inspection Agency Plant in the Plant Protection Act, chiefly preventing quarantine pests from spreading within Canada.

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The Government of Ontario in the Ontario Invasive Species Strategic Plan, chiefly preventing, slowing or reversing the spread of invasive species and reducing the harmful impacts of existing invasive species. The Town of Collingwood’s Strategic Plan’s three key goals:

Economic development and tourism Enhance recreation, arts, culture and heritage

4. ANALYSIS Tree Inventory In 2014 a tree inventory was conducted using the most current nomenclature for woody plant species and potential hazards. Examples of data collected included DBH (diameter at breast height), genus, species, structural defects, diseases and hazard rating. Sources including TD Economics, Trees for Life Canada and several peer-reviewed scientific papers have been consulted in the preparation of this report. Overall Collingwood’s street and park tree canopy is comprised of 6, 601 trees representing 55 genera and 116 distinct species. The number of species is, actually higher because apple varieties and similar, highly cultivated, species were not differentiated. These numbers represent adequate diversity based on Collingwood’s climate and soils. The higher the diversity of the urban forest the greater its value economically, socially and environmentally. A diverse forest like this also has a great resiliency to pests. Despite the species diversity within Collingwood’s urban forest there are a select few dominant trees illustrated in the graph “Urban Forest Composition by Genera” (in appendices). The Acer (maple) genus is by far the most dominant making up 34% of the canopy. Of the maples Acer platanoides (Norway maple) was dominant making up 42% of the Acer canopy and 14% of the overall canopy. The next most dominant genera are listed in Figure 1 below. Figure 1

Genera Common Name Percent Composition Acer maple 34% Fraxinus ash 13% Picea spruce 9% Quercus oak 7% Tilia basswood, linden 5%

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Pinus pine 5% Gleditsia honey-locust 3% This tree inventory provides for the necessary background to properly assess the potential impact and pest preparedness of the impending emerald ash borer issue. In addition it gives the town the necessary tools for further review of our maintenance requirements, design standards, strategic increase of diversity etc. Emerald Ash Borer At the rate of spread and discovery of the emerald ash borer in southern Ontario, staff anticipates that it will be present in Collingwood next year. From the time of its establishment, it will likely take an additional 5 years to spread though out the Town and 8 years to cause the mortality of all ash trees. The economic, social and environmental cost of removing a large, mature tree is exponentially higher than a small, young tree. Spacing out tree removal and replacement over many years also assists with budgetary constraints by keeping the expenses at a manageable level. Treatment of an individual ash tree using TreeAzin™ costs approximately $5.85 per centimeter of diameter of the tree. Trees must be in good health and be a minimum of 20cm in diameter ($5.85 x 20cm = minimum $117) to treat and this must be applied every 2 years for the life of the tree. Treatment is most effective in the spring months as trees are actively moving nutrients to their extremities for leaf growth. Treatment with TreeAzin™ is often touted as being significantly cheaper than removal of the tree. This is often true, but at the end of the tree’s natural life span it will still require removal. This means that only trees providing benefits to the Town of Collingwood which outweigh both the cost of treatment and removal will be considered for injections. There are five strategies to deal with the impending EAB infestation, detailed below. It must be noted that all the options presented relate to management of ash trees on public property only. Option One Ongoing maintenance of the ash trees as it is currently managed. This would mean only removing trees once they have become a hazard. This option is not recommended because once the EAB has high infestation levels, too many trees would become hazardous at once. It would be unfeasible from a resources and budgetary perspective to deal with them simultaneously. The trees will also be significantly larger and more costly to remove due to eight years of additional growth. Furthermore this will result in a larger economic and social impact as the new replacement trees will be a smaller size and not have had a chance to establish. The City of Barrie found the cost of this option to be 25% more than the recommended plan as well as being socially and environmentally inferior.

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Option Two Removals be scheduled at a faster pace than the recommended plan. This is not recommended as it will significantly increase the costs at the beginning of the plan. It would also be unfavorably viewed by the public due to the removal of large, healthy trees. Option Three All street and park ash trees could be treated with TreeAzin™. This approach is not recommended because it will require large amounts of insecticide as well as costing more annually and for a longer duration. Additionally TreeAzin™ can only be injected by certified arborists meaning that these services will need to be contracted out. The City of Barrie found this option to be 35% more costly per annum as well as significantly longer in duration, up to 50 years. Option Four Leading edge research has developed a program of random injections aimed at reducing the adult population of EAB. The system would involve injecting 20% of Collingwood’s eligible, ash, street and park trees every year (approximately 107 trees). The scientific models forecast the ability to save 97% of ash trees in this manner, and greatly reduce costs. This is a relatively untested practice and unlikely to be effective in Collingwood because the percentage of ash trees in woodlots and surrounding areas that would not receive any treatment dwarfs the number of managed trees in Collingwood. Injecting 20% of Collingwood’s street and park trees every year means that 40% are protected at one time (injections offer two year protection). This works out to 214 trees protected at any given time. This does not include the population of ash smaller than 200mm DBH, the trees in woodlots and even private trees within town. These omissions will reduce the treated population of Collingwood’s total ash to less than 1%. The EAB will therefore have an enormous supply of untreated ash to reproduce in. While Collingwood’s city and park trees will be receiving a reasonable level of protection, mortalities will be occurring in an unpredictable manner, still requiring high numbers of removals. Option Five: Recommended Management Plan Phase One: Remove All Hazard Trees (2014/2015)

The first trees removed will be the trees recommended for removal during the tree inventory and assessment. All trees were assessed on a scale from 1-12 with 12 carrying the highest hazard rating. Tree removal will be prioritized descending from 12 until all trees originally identified for removal have been removed. Ideally replacements

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will be on a 1:1 basis (tree removed: tree planted) but decisions for replacement will be considered for each planting site. Phase Two: Treatment (2015-)

A selected group of trees are injected with TreeAzin™ for the remainder of their lifespan. Trees selected for TreeAzin™ injections were judged on their condition and the degree of public benefit that tree provides. Condition of the trees was judged on overall vigor, structural defects and life expectancy. Trees that are showing signs of stress including high rates of epicormic shoots as well as twig dieback were ruled out as treatment candidates because they were likely to succumb to environmental stresses regardless of treatment. Structural defects including cavities and decay as well as cracks and splits also disqualified trees from treatment because they were likely to experience mechanical failure regardless of treatment. Life expectancy was the final criteria. Senescent trees which were judged to be 5 or fewer years from decline were disqualified as their life span will be largely unaffected by an emerald ash borer infestation. The remaining trees were assessed for their public benefit. These benefits include, but are not limited to:

Traffic slowing to appropriate urban speeds Pedestrian safety Higher business income Reduction of storm water requiring drainage requirements and erosion Energy savings through climate moderation Carbon sequestration Aesthetics Psychological and physical health Property values

TD Economics published a study detailing the economic benefits of Toronto’s urban forest and found that trees provide $1.35 - $3.20 in economic benefit for every dollar spent on maintenance. With this in mind the area shown in the map EAB TREATMENT ZONE was designated as the ash treatment zone. This area has higher traffic flows as well as the majority of sidewalks and pedestrians. Consequently impermeable surfaces, carbon emissions and heat island effects are great. Additionally this area has high property value associated with treed streetscapes and businesses that benefit from the same streetscapes. The City of Barrie has identified “specimen” ash trees to be greater than 450mm DBH. This is consistent with Collingwood’s goals. Since the tree inventory was conducted in 20mm intervals, Staff suggest 440mm DBH be adopted. Therefore any ash tree within the designated ash treatment zone larger than 440mm DBH in good health, structurally

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sound and with more than an estimated 5 years of remaining lifespan will be treated with TreeAzin™ for the remainder of its lifespan. This program will include approximately 70 trees. Exceptions: dedicated trees in arboretum, specimens in Sunset Point Park and Kinsmen Park. These high traffic and special cultural trees will be injected. Special Management Areas: The Sproule Ave. area and Walnut St. Park will be managed by injecting 20% of trees per year to protect the large density more cost effectively. Phase Three: Removals of Small Ash Trees (2016-2018)

Removal of small trees is significantly less expensive than large ones. Removal of trees under 140mm diameter at breast height (DBH) can be quoted at $200 for removal, $200 for stumping and $400 for replacement. Once trees reach 180-200mm DBH this cost doubles relative to the volume of wood and number of branches. Beyond this size tree services with a bucket truck are required and costs increase from $1, 000 to well over $6, 000. Assuming that all trees will grow between now and the onset of EAB induced mortality, it is most cost effective to begin removals immediately. Removal of all ash with a DBH of 140mm and smaller will commence upon the completion of Phase One. These trees will quickly increase in removal price as their volume of wood increases at a higher rate than larger trees. Also the environmental benefits of these trees can be replaced by newly planted trees much quicker because native trees of similar size can be assumed to have similar benefits. These removals will be sequenced by blocks of an area to make more effective use of resources, reducing costs significantly. Phase Four: Removal of Infested Trees (2019-2024)

The remainder of Collingwood’s street and park ash trees will be removed in an organized manner as they begin to decline and become hazardous. Due to the nature of EAB this will occur in pockets. Pockets of infestation will be dealt with individually, and will require continued surveillance to ensure trees do not reach dangerous hazard levels before they are removed. The ash trees in Collingwood’s woodlots will be left to natural succession. Due to the high amount of ash trees in the woodlots and the high resilience of these largely primary succession areas it would not be cost effective to actively manage these areas. The surplus resources caused by the removal of ash from the woodlots will be capitalized on by adjacent species. A large proportion of the canopy will initially be lost, but quickly recovered. Periodic inspection of roadsides, utility lines and trails should be conducted to manage any ash trees that are posing a hazard. The recommended program is designed to transition financially, environmentally and socially from our current state into an ash-free state as efficiently as possible.

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A timeline of the recommended plan is included in the appendices. 5. EFFECT ON TOWN FINANCES

Additional funds to support the EAB program will be required for the tree removal and tree replacement operating accounts. Staff will explore every opportunity to cost share with neighbouring municipalities on large tasks like tree removal, treatment and replacement. Staff will also apply for replanting grants through multiple agencies like the TD Green Streets Program. Annual review and adjustment of these estimates will be made in keeping with the proposed management plan. Staff will investigate funding opportunities from provincial or federal sources upon discovery of EAB in Collingwood, but currently there are none available. Phase One: Remove All Hazard Trees (2014/2015) Removal Stumping Replacement Total $31 000 $15 500 $20 300 $67 400 Notes: Fifty-one trees have been identified as hazards and will be removed and replaced. The cost of phase one removal and stumping will be part of our existing tree removal budget. Phase Two: Treatment (2014-) The cost to inject the first half of the eligible trees in 2015 is $7, 000. This number will increase roughly $320 per year accounting for the average 1 cm growth in diameter at breast height. Treatments will continue biannually for the remainder of trees lifespan (15-20 years). Sixty-four trees will be in the treatment program. This will require a new cost of $7, 000 per year. Phase Three: Removals of Small Ash Trees (2016-2018) Removal Stumping Replacement Total $38 100 $38 100 $101 100 $177 300 Notes: Price of small tree removal is based on removal by public works staff. Two hundred fifty-four trees will be removed and replaced in this phase. If this program is differed the cost for removal and stumping will be higher. Phase Four: Removal of Infested Trees (2019-2024) Removal Stumping Replacement Total $377 800 $188 900 $202 620 $793 200

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Notes: The remaining five hundred sixty-nine trees will be removed and replaced in this phase. Many of the smaller sized or park trees may be removed by public works staff but the larger trees will require tree services and equipment. Some are ditch grown trees which may not warrant 1:1 replacement with nursery stock. Replacement cost does not reflect 1:1 planting for these trees. Total: Removal, Stumping, Replacement and Injections 2014-2024 Removal Stumping Replacement Injections Total $446 600 $242 500 $324 000 $83 000 $1 096 100 Notes: Injections continue after 2024 assuming trees in the treatment program are still alive. Injections end when a tree starts to decline.

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Year

EAB Management Program Cost

Program Funding Source

Future Budget Requests

Removal Stumping Replacement Injections Total

2014 10, 000 5, 200 6, 800 0 $22, 000

2015 21, 000 10 300 13 500 6, 900 $51, 700

2016 12, 700 12, 700 33, 700 7, 200 $66, 300

2017 12, 700 12, 700 33, 700 7, 500 $66, 600

2018 12, 700 12, 700 33, 700 7, 800 $66, 900

2019 47, 200 23, 600 23, 300 8, 100 $102, 200

2020 47, 200 23, 600 23, 300 8, 400 $102 500

2021 94, 500 47, 200 23, 300 8, 700 $173, 700

2022 94, 500 47, 200 51, 600 9 000 $202, 300

2023 47, 200 23, 600 51, 600 9, 300 $131, 700

2024

47, 200 23, 600 23, 300 9 600 $103, 700

$446, 900 $242, 400 $317, 800 $82, 500 $1, 096, 100

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Recommended Plan Time Line

Year Actions 2014 tree inventory and assessment

identification for retention, removal and treatment public outreach begin phase one removals

2015 begin biannual injections finish phase one removals anticipated detection of EAB within Collingwood

2016 begin phase two removals continue biannual injections

2017 continue phase two removals continue biannual injections

2018 finish phase two removals continue biannual injections

2019 begin phase three removals continue biannual injections

2020 continue phase three removals continue biannual injections




2024 finish phase three removals continue biannual injections (to continue for duration of lifespan,

treated as regular street trees)

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[Remove any that aren’t needed]

Appendix A Graph: Urban Forest Composition by Genera Appendix B MAP EAB TREATMENT ZONES Appendix C MAP EAB MONITORING Appendix D

Resource 1 http://www.td.com/document/PDF/economics/special/UrbanForests.pdf Resource 2 Resource 3 Resource 4

SIGNATURES

Prepared by: Department head: Landon Black BLA (Distinct) Brian MacDonald Forestry Student Director of Public Works and

Engineering Town of Collingwood Town of Collingwood


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0

500

1000

1500

2000

2500

Num

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f Trees

Genera

Urban Forest Composition by Genera (Common Name)

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LEGENDEAB TREATMENT ZONESTYPE

EXCEPTIONS

SPECIAL MANAGEMENT

TREE SAVING AREA

0̄ 0.25 0.5 0.75 10.125

Kilometers

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Schedule 1 CCW 14-372 Page 1

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County of Simcoe 2014 Emerald Ash Borer

Monitoring Program Results48 of 76

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STAFF REPORT

Report # PW2014-28 10/6/2014


Submitted by: Brian MacDonald, Director, Public Works and Engineering

Subject: Award of Tandem Sander Tender

1. BACKGROUND

The Town issued Tender No. PW2014-06 for the supply and delivery of one (1) new Tandem Cab and Chassis complete with a Combination Sander and Dump Body. The Tender was advertised locally and posted on the Town of Collingwood website. The Tender closed on September 3, 2014. There were five (5) submissions from three (3) vendors in response to the Tender. Two of the vendors provided a second body builder option. The submission from Currie Truck Centre provided the lowest purchase price and represents the best value for the Town. The proposed vehicle is a 2015 Freightliner Model 114SD with the body supplied by Alliston Equipment. This Tandem Sander will be fitted with pre-wet and anti-icing equipment and the most current GPS and WiFi capable sander control system to operate the dry material and

PURPOSE The purpose of this report is to provide the Tender results and award the purchase

of a Tandem Cab and Chassis c/w a Combination Sander and Dump Body.

RECOMMENDATION: THAT Council receive Staff Report PW2014-28 entitled “ Award of Tandem Sander Tender”; and, THAT Council award Tender No. PW2014-06 for the Supply and Delivery of One (1) 2015 Freightliner 114SD c/w an Alliston Combination Sander and Dump Body to Currie Truck Centre for the purchase price of $193,335.50 plus applicable taxes;

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wetting functions. It will replace an existing 2003 unit that is out of date as a sander may no longer be reliable on a permanent winter route. The existing unit will be available as a standby sander and will become a full-time water truck in the summer months. Staff recommends the purchase of one (1) 2015 Freightliner Model 114SD complete with a combination sander and dump body from Currie Truck Centre at a total cost of $193,335.50 plus applicable taxes. 2. INPUT FROM OTHER SOURCES

Staff consulted with the County of Simcoe regarding their experience with winter maintenance equipment provided by Alliston Equipment. Department Heads reviewed this report at their regular meeting of September 30, 2014, and the report was recommended to proceed to Council. 3. APPLICABLE POLICY OR LEGISLATION

Minimum maintenance standards dictate that roads are well maintained in the winter to avoid hazardous conditions. The application rates of sand and salt must be calibrated and documented to reduce the Town’s liability. Pre-wetting of the dry materials improves the performance by activating the brine and helps to keep the material on the road surface. The anti-icing equipment on this sanding unit will provide additional options for road maintenance in certain conditions. 4. ANALYSIS

The Tender results may be summarized as follows:

Vendor Vehicle Purchase Price

(before HST)

Currie Truck Centre 2015 Freightliner 114SD – Alliston Body $184,636.50

Vendor B 2015 International 7600 SBA – Body Option 1 $188,403.87

Currie Truck Centre 2015 Freightliner 114SD – Body Option 2 $196,263.50

Vendor B 2015 International 7600 SBA – Body Option 2 $200,251.08

Vendor C 2015 Western Star 4700 SBA – Body Option 2 $205,594.00

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Subsequent discussions with the vendor and body manufacturer resulted in the following recommended upgrades over the specification in the Tender. Cab and Chassis

- Upgrade windshield to include heated wiper park areas - $423.00 plus HST - Upgrade seats to provide heated seat option - $70.00 plus HST

Combination Sander and Dump Body

- Upgrade to combination hydraulic tank and control box enclosing all valves, filters and controls behind cab (otherwise frame mounted and more exposed to the elements) - $1,880.00 plus HST

- Hydraulic pump automatic shutdown protection on low hydraulic oil level - $1,200.00 plus HST

- These upgrades would be applicable to any of the vendor’s proposals with the Alliston body

Additionally, Public Works has established the practice of including extended warranty coverage on critical components of heavy trucks up to five (5) years. The cost of the extended warranty coverage is as follows: Engine – basic coverage 24 months/unlimited

o Extended Warranty to 60 months/321,000 km - $3,270.00 plus HST Transmission – basic coverage 24 months/161,000 km

o Extended Warranty to 60 months/unlimited - $848.00 plus HST Cooling System – basic coverage 12 months/161,000 km

o Extended Warranty to 60 months/321,000 km - $1,008.00 plus HST The total cost of the extended warranty coverage for the engine, transmission and cooling system is $5,126.00. Additional costs for extended warranty coverage would be applicable to any of the vendor’s proposals although the actual cost varies by manufacturer. The total cost of the vehicle with the above upgrades and extended warranty coverage is $193,335.50 plus HST. 5. EFFECT ON TOWN FINANCES

The recommended vehicle purchases are included in the approved 2014 Capital Budget.

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Appendices N/A Resources N/A SIGNATURES

Prepared by: Department head: Dave McNalty Brian MacDonald Manager – Fleet, Facilities and Purchasing

Director – Engineering and Public Works

Town of Collingwood Town of Collingwood


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STAFF REPORT

Report # PW2014-30 10/6/2014


Submitted by: Brian MacDonald, Director, Public Works and Engineering

Subject: Award of Wheel Loader Tender

1. BACKGROUND

The Town issued Tender No. PW2014-14 for the Supply and Delivery of One (1) New Medium Size Wheel Loader. The Tender was advertised locally and posted on the Town of Collingwood website. The Tender closed on September 3, 2014. There were five (5) submissions from four (4) vendors in response to the Tender. One vendor provided two (2) options for the machine.


of a new Medium Size Wheel Loader.

RECOMMENDATION:

THAT Council receives Staff Report PW2014-30 entitled “ Award of Wheel Loader Tender”; and, THAT Council award Tender No. PW2014-14 for the supply and delivery of one (1) 2014 Case Model 621F Wheel Loader and specified attachments to Strongco Corporation for the purchase price of $191,900.00 plus applicable taxes; And THAT Council authorizes Staff to sell the existing Cat 928G Wheel Loader and the associated attachments through an on-line auction service after delivery of the new Wheel Loader.

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The submission from Strongco Corporation (Brampton) provided the lowest purchase price and represents the best value for the Town. The proposed machine is a 2014 Case Model 621F Wheel Loader complete with a material bucket, a snow bucket, a power angle snow blade, pallet forks and a material handling arm. This loader performs a multitude of tasks on a year round basis and is an important component of the Public Works rolling stock. It maintains a complete snow plowing route and is used extensively throughout the Town in variety of maintenance activities. Strongco included an optional trade-in allowance of $40,000 for the existing Cat 928G Wheel Loader and attachments. The trade-in allowance varied with the submissions from a low of $40,000 to a high of $52,000. Additional research has determined that the return on the existing machine may be maximized by selling it through a recognized auction service. Staff recommends the purchase of one (1) 2014 Case Model 621F Wheel Loader complete with the specified attachments from Strongco Corporation (Brampton) at a total cost of $191,900.00 plus applicable taxes. Further, Staff recommends that the trade-in offer of $40,000.00 be declined in favour of an on-line auction of the existing machine after delivery of the new Wheel Loader. 2. INPUT FROM OTHER SOURCES

Staff consulted with various municipalities and contractors regarding their experience with Case Wheel Loaders and the service provided. Strongco Corporation provided a demonstration machine to Public Works for a hands-on trial in actual use conditions. Department Heads reviewed this report at their regular meeting of September 30, 2014, and the report was recommended to proceed to Council. 3. APPLICABLE POLICY OR LEGISLATION

The maintenance of roadways and other Town property is of the utmost importance in meeting minimum standards, reducing liability and protecting the assets of the Town. The Case 621 F has advanced emission controls and is Tier IV Interim compliant under Environment Canada’s current emission standards.

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4. ANALYSIS The Tender results may be summarized as follows:


(before HST) Trade-In

Offer Net Purchase

Price (before HST)

Strongco Corp. (Brampton)

2014 Case 621F $183,000.00 $40,000.00 $143,000.00

Vendor B 2014 Cat 924K $190,951.00 $52,000.00 $138,951.00

Vendor C 2015 John Deere 544K $192,944.00 $46,000.00 $146,944.00

Vendor B 2014 Cat 930K $207,809.00 $52,000.00 $155,809.00

Vendor D 2014 Volvo L70G $209,600.00 $45,000.00 $164,600.00

The Cat 924K proposed by Vendor B did not meet the specification and is a slightly smaller machine than is required by Public Works. This proposal was not considered further. Research into recent auction results indicates that there should be no issue with obtaining a sale of the existing Wheel Loader for at least the $40,000.00 value offered by Strongco Corp after considering the sales commission and the HST implications. There is an indication from the auction results as well as the Trade-In Offers from the other vendors that the value offered may be exceeded by a substantial amount by the Town selling the machine itself. Extended Warranty Coverage Vendors were asked to provide pricing on extended warranty coverage from to a full 60 months or 7,500 machine hours. The basic full coverage warranty extends to 36 months or 3,000 hours and includes a maintenance service agreement with the purchase of the machine. The additional cost for this extended warranty coverage is $8,900 plus HST and is recommended by Staff as a good investment on this type of equipment. The extended warranty would be a consideration with any of the vendor’s pricing. The total cost of the Case 621F Wheel Loader with the extended warranty coverage is $191,900.00 plus HST. 5. EFFECT ON TOWN FINANCES


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Appendices N/A Resources N/A SIGNATURES


Director – Engineering and Public Works



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STAFF REPORT

Report # FFP2014-04 10/6/2014


Submitted by: Dave McNalty, Manager – Fleet, Facilities and Purchasing

Subject: Award of Compact Utility Vehicle Tender

1. BACKGROUND

The Town issued Tender No. B2014-01 for the Supply and Delivery of One (1) Compact Utility Vehicle (CUV) for use by the Building Department. The Tender was advertised locally and posted on the Town of Collingwood website. The Tender closed on September 3, 2014. There were six (6) submissions in response to the Tender. The submission from Airport Nissan Corp. provided the lowest purchase price and the lowest life cycle cost. The proposed vehicle is a 2014 Nissan Rogue S AWD. Each of the vehicle models under consideration were scored about equally by Consumer Reports and are well above average. Although none of the vehicles have a “CR Recommended” status for various technical reasons, the Nissan Rogue was the winner of the Vincentric 2013 Best Fleet Value in Canada award on the basis of low repair costs and depreciation and excellent fuel economy. The Toyota Rav4 was the


of a Compact Utility Vehicle (CUV) for the Building Department.

RECOMMENDATION:

THAT Council receive Staff Report FFP2014-04 entitled “ Award of Tender Compact

Utility Vehicle Tender”; and, THAT Council award Tender No. B2014-01 for the Supply and Delivery of one (1) 2014 Nissan Rogue S to Airport Nissan Corp. for the purchase price of $23,500.00 plus applicable taxes;

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winner of the Vincentric 2014 Best Fleet Value in Canada award but still does not compete with the fuel mileage of the Nissan Rogue. The new CUV will replace the existing 2007 Ford Escape currently used by the Building Department. The existing vehicle will be re-commissioned to another Town department where it will see lower utilization. Due to the nature of the Building Department inspections on and around construction sites in all kinds of weather, four wheel drive and good ground clearance is recommended. The proposed vehicle meets these criteria. Staff recommends the purchase of one (1) 2014 Nissan Rogue S AWD from Airport Nissan Corp. at a total cost of $23,500.00 plus applicable taxes. 2. INPUT FROM OTHER SOURCES

Staff consulted the NRCan Light Vehicle Energy Efficiency database for the Tendered vehicles as well as online Consumer Reports and the Vincentric Best Fleet Value for Canada awards. Department Heads reviewed this report at their regular meeting of September 30, 2014, and the report was recommended to proceed to Council. 3. APPLICABLE POLICY OR LEGISLATION

The recommended actions are aligned with the Town of Collingwood Vehicle Purchase Policy. 4. ANALYSIS

See the summary of the Life Cycle Cost analysis included as Appendix A to this report. The results may further be summarized as follows:


(before HST) Life Cycle Cost

(before HST)

Airport Nissan 2014 Nissan Rogue S AWD $23,500.00 $32,454.40

Vendor B 2014 Toyota Rav4 LE AWD $24,400.00 $34,337.20

Vendor C 2014 Toyota Rav4 LE AWD $24,661.00 $34,598.20

Vendor D 2015 Ford Escape SE 4X4 $24,981.00 $35,027.40

Vendor E 2015 Ford Escape SE 4WD $25,144.00 $35,190.40

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Vendor F 2014 Toyota Rav4 AWD $25,370.20 $35,307.40

5. EFFECT ON TOWN FINANCES


Appendix A Compact Utility Vehicle Life Cycle Analysis

Resource 1 Natural Resources Canada Energy Efficient Vehicles Database

http://oee.nrcan.gc.ca/fcr-rcf/public/index-e.cfm Resource 2 Vincentric 2013 Best Fleet Value in Canada Awards

http://www.vincentric.com/Home/BestValueAwards/2013BestValueinCanada/2013BestFleetValueinCanadaAwards/2013BestFleetValueinCanadaWinnersList/2013CanadaFleetWinnerCrossoverCompactMid.aspx

SIGNATURES


Director of Public Works & Engineering Services



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http://oee.nrcan.gc.ca/fcr-rcf/public/index-e.cfm





Town of Collingwood

Life Cycle Emissions and Total Vehicle Cost

Department:

Date: 6-Oct-14

Make Model Year Fuel Type

Tendered

Vehicle Cost

Life Cycle

Cost*

Life Cycle

GHG

Emissions CR Recommended

CR Overall

Score

Nissan Rogue AWD S 2014 Regular 23,500.00$ 32,454.40$ 16.5 No** 74.0

Toyota Rav 4 AWD LE 2014 Regular 24,400.00$ 34,337.20$ 18.3 No** 75.0

Toyota Rav 4 AWD LE 2014 Regular 24,661.00$ 34,598.20$ 18.3 No** 75.0

Ford Escape SE 4X4 2015 Regular 24,981.00$ 35,027.40$ 18.5 No** 75.0

Ford Escape SE 4WD 2015 Regular 25,144.00$ 35,190.40$ 18.5 No** 75.0

Toyota Rav 4 AWD 2014 Regular 25,370.20$ 35,307.40$ 18.3 No** 75.0

Highest CR Overall Score 86

Lowest CR Overall Score 52

* Life cycle cost after Hybrid adjustment based on 12,000 km per year for 7 years and 100% City driving.

** Toyota Rav4 no longer CR Recommended because it scored a Poor in the IIHS small-overlap crash test.

Ford Escape new model showed below average reliability in the first year - not CR recommended.

Nissan Rogue not CR Recommended because the reliability of the redesign remains unknown.

B 2014-01 Compact Utility Vehicle

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STAFF REPORT

Report # FFP2014-05 10/6/2014


Submitted by: Dave McNalty, Manager, Fleet, Facilities and Purchasing

Subject: Energy Conservation and Demand Management Plan

1. BACKGROUND

A requirement of the Green Energy Act (GEA) for municipalities is to report on energy consumption on an annual basis. The Town reported in 2013 for the base year of 2011, and in 2014 for the 2012 consumption. This pattern will continue and the reporting will be nominally a year behind. The reporting requirement is specific to certain types of facilities. In Collingwood it includes the following:

- Town Hall - Annex - Station Museum - Curling Club - Eddie Bush Memorial Arena - Public Works and Recreation - Police and Fire Complex (201 Ontario) - Library and Municipal Office

PURPOSE The purpose of this report is to update Council with the 2014 Energy Conservation

and Demand Management Plan for the Town of Collingwood.

RECOMMENDATION: THAT Council receive the 2014 Energy Conservation and Demand Management Plan for information purposes;

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The newer facilities like the Central Park Arena, the Centennial Aquatic Centre, the Fire Hall and the new Parks and Public Works building will be included in the reporting in the coming years. Aside from annual reporting of energy consumption, Municipalities are required to develop and maintain a five (5) year Energy Conservation and Demand Management Plan. Attached is the plan that was posted prior to July 1, 2014 to ensure compliance with the GEA. The report includes the actual reported energy consumption and provides insight to the Town’s performance relative to other comparable Municipalities in Ontario. 2. INPUT FROM OTHER SOURCES

Department Heads reviewed this report at their regular meeting of September 30, 2014, and the report was recommended to proceed to Council. 3. APPLICABLE POLICY OR LEGISLATION

The Ontario Provincial Government enacted Ontario Regulation No. 377/11, the Green Energy Act (GEA), in May of 2009. It was created to expand renewable energy generation, encourage energy conservation and promote the creation of clean energy jobs. The regulations include reporting requirements that intend to help public agencies better understand and manage their energy consumption and needs. Public agencies include municipalities, municipal service boards, school boards, universities, colleges and hospitals. These organizations were required to report their annual energy consumption and greenhouse gas (GHG) emissions beginning in 2013, using a base reporting year of 2011. Public agencies are also required to develop and implement energy Conservation and Demand Management (CDM) plans starting in 2014. The CDM plans are to be updated at least once every five (5) years. CDM plans must include information on energy consumption, set out goals and objectives for energy conservation and demand management, and identify specific measures that will or have been taken with cost saving estimates. The use of renewable energy technology, where applicable, should be included as a component of the report. There are significant advantages to public agencies in having a CDM plan. Reducing energy consumption frees up limited funding that can be better directed towards core activities. This, along with showing commitment to green initiatives, may be seen as a positive development by the public.

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4. ANALYSIS The 2014 Energy Conservation and Demand Management Plan sets out goals and objectives for the reduction of energy consumption and details specific known measures that may be take to achieve the objectives. Some of the measures in the report have been undertaken since the report was filed under the Ontario Power Authority’s (OPA) Small Business Lighting Program with no out-of-pocket cost to the Town. The Collingwood Public Utilities Service Board (CPUSB) reports independently on the water and waste-water treatment systems and facilities. 5. EFFECT ON TOWN FINANCES

The costs associated with energy retrofits will be included in departmental capital or operating budgets over the term of the report. Energy savings will result in lower operating costs for the Town.

Appendix A 2014 Energy Conservation and Demand Management Plan Resources N/A SIGNATURES

Prepared by: Department head: Dave McNalty Manager – Fleet, Facilities and Purchasing



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The Corporation of the Town of Collingwood

Energy Conservation & Demand Management Plan

2014-2019

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Energy Conservation & Demand Management Plan 2014-2019

Introduction and Background The Ontario Provincial Government enacted Ontario Regulation No. 377/11, the Green Energy Act (GEA), in May of 2009. It was created to expand renewable energy generation, encourage energy conservation and promote the creation of clean energy jobs. The regulations include reporting requirements that intend to help public agencies better understand and manage their energy consumption and needs. Public agencies include municipalities, municipal service boards, school boards, universities, colleges and hospitals. These organizations were required to report their annual energy consumption and greenhouse gas (GHG) emissions beginning in 2013, using a base reporting year of 2011. Public agencies are also required to develop and implement energy Conservation and Demand Management (CDM) plans starting in 2014. The CDM plans are to be updated at least once every five (5) years. CDM plans must include information on energy consumption, set out goals and objectives for energy conservation and demand management, and identify specific measures that will or have been taken with cost saving estimates. The use of renewable energy technology, where applicable, should be included as a component of the report. There are significant advantages to public agencies in having a CDM plan. Reducing energy consumption frees up limited funding that can be better directed towards core activities. This, along with showing commitment to green initiatives, may be seen as a positive development by the public.

Executive Summary The Town of Collingwood has met the challenges of monitoring and reporting of its energy consumption and is driven to improve the energy efficiency of our operations due to rising fuel costs, energy security and environmental concerns. The Municipality encourages growth in clean, renewable sources of energy as well as focusing on electrical, water, heating and cooling consumption at our facilities to create potential savings. The following report summarizes the energy consumption data, compares the results to average Municipal data and sets out goals and objectives for energy conservation for the next five (5) years. Through previous energy audits and investigations, several potential energy saving projects and retrofits have been documented, and some have been completed. The initiative will be to further investigate and prioritize the remaining known items and continue to participate in audits and incentive programs to identify and implement the most beneficial measures. The target for energy conservation is to reduce the Town of Collingwood’s overall municipal energy intensity by 5% over the life of the CDM plan.

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Energy Consumption The Town of Collingwood submitted 2011 energy consumption data prior to July 1, 2013 as required under Regulation 397/11. The Ministry of Energy then consistently calculates Greenhouse Gas (GHG) emissions and energy use on the basis of building square footage. Numbers provided by Ministry Facility Electricity (kWh) Natural Gas

(m3)

2011 GHG Emissions (kg)

Energy Intensity (ekWh/sqft)

Town Hall/Council Chambers 175,096 13,368 39,281 20.94763 Annex Municipal Office 60,533 6,363 16,872 38.69499 Station Museum 97,911 13,837 33,993 51.15213 Curling Club 584,112 N/A 46,728. 25.76018 Eddie Bush Arena 974,773 53,953 179,986 49.03785 Public Works & Recreation 182,590 31,970 75,050 28.70111 Police & Fire Complex 368,682 22,173 71,415 25.84271 Library & Municipal Office 508,080 6,935 53,757 17.62982

In the 2011 reporting year, there were eight (8) municipal facilities that met the reporting criteria. Newer facilities, such as the Central Park Arena and the Centennial Aquatic Centre, will come into the reporting requirement in 2015.

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The preceding chart illustrates the how various types of facilities utilize energy. Offices and operations buildings are typically more efficient on a square foot basis than recreation and cultural facilities.

2011 TOC Facilities Energy Intensity per square foot eKWh/sq ft

Town Hall/Council Chambers

Annex Municipal Office

Station Museum

Curling Club

Eddie Bush Arena

Public Works & Recreation

Police & Fire

Library & Municipal Office

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Various forms of energy have a different impact on GHG emissions. The Ministry also provides the following data that is further normalized by adjusting the Energy Intensity per square foot on the basis of the annual Heating Degree Days (HDD). This allows for direct comparison of the various types of facilities from municipality to municipality.

Facility Name eWh/HDD/ eWh/HDD/ft2 (Mean)

Town Hall/Council Chambers 4.9 8.39 Annex Municipal Office 9.0 8.39 Station Museum 14.9 7.18 Curling Club 7.7 8.39 Eddie Bush Arena 11.5 8.39 Public Works & Recreation 6.7 8.19 Police & Fire 6.1 9.67/6.97 Library & Municipal Office 4.2 7.11

2011 TOC Facilities Actual GHG Emissions in KG

Town Hall/Council Chambers

Annex Municipal Office

Station Museum

Curling Club

Eddie Bush Arena

Public Works & Recreation

Police & Fire

Library & Municipal Office

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With the exception of the Eddie Bush Arena and the Station Museum, the Collingwood facilities are in line with the comparators. The comparison facilities may not take into account the year-round operation of an ice arena. The Station Museum is controlled to specific parameters of temperature and humidity for the preservation of the collection utilizing natural gas on a year-round basis, and the electricity consumption associated with the surrounding park is included in the totals. The following table provides a comparison of natural gas and electricity use between 2011 and 2012.

Facility 2011 Electricity (kWh)

2012 Electricity (kWh)

2011 Natural Gas (m3)

2012 Natural Gas (m3)

Town Hall/Council Chambers 175,096 ,096 152,392 13,368 13,366 Annex Municipal Office 60,533 60,034 6,363 9,740

Station Museum 97,911 93,093 13,837 14,248

Curling Club 584,112 613,524 N/A N/A

Eddie Bush Arena 974,773 978,557 53,953 58,750

Public Works & Recreation 182,590 163,114 31,970 14,248

Police & Fire Complex 368,682 359,222 22,173 25,058

Library & Municipal Office 508,080 454,753 6,935 2,089

Totals 2,951,778 2,874,691 148,599 137,499

This data has not yet been normalized to account for varying weather conditions, yet shows a trend where the electricity consumption was 3% lower in 2012, and the natural gas consumption was 7% lower in 2012, than they were in 2011.

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Goals and Objectives The Town of Collingwood has prepared an Energy Conservation and Demand Management (CDM) plan that fulfils the requirements of the Green Energy Act (GEA). This report also provides the forum to set out the following goals and objectives: Goals

- Provide leadership on minimizing resource use to promote a culture of sustainability. - Reduce the environmental impact of the municipality’s operations. - Provide a forum to explore new conservation trends, technology and ideas. - Maximize fiscal resources and avoid cost increases through energy cost savings.

Objectives

- Categorize and quantify past accomplishments in energy conservation. - Identify future opportunities for reducing energy consumption and cost. - Establish energy conservation champions throughout the organization. - Identify and promote best practices to save energy. - Strengthen partnerships with external stakeholders such as electric and gas utilities. - Identify and implement renewable energy generation opportunities as they come

available. Overall Target

- To reduce the Town of Collingwood’s overall municipal energy intensity by 5% over the life of the CDM plan where energy consumption may be quantified without the influence of growth.

Measures The Town of Collingwood has participated in various preliminary energy audits and has accumulated a substantial list of actions to be taken at various facilities. These may be undertaken on an individual basis as funding permits and some are capital intensive projects that are likely to be incorporated into larger renovation projects as they evolve.

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Measure

Year

Description

Assumed Demand Savings

(kW)

Assumed Annual Energy Savings (kWh)

Eddie Bush Memorial Arena

Replace Ice Lights 2009

Replacement of 36 mercury vapour twin 400 watt lights with 36 metal halide 750 watt fixtures with electronic ballasts

3.8 16,714

Washroom Lighting 2010

Upgrade of 10 T12 two lamp 34 watt fluorescent fixtures to 28 watt T8 fixtures with electronic ballasts – plus motion sensors

0.4 1,097

Hall of Fame Lighting 2010

Upgrade of 54 T12two lamp 34 watt fluorescent fixtures to 28 watt T8 fixtures with electronic ballasts

2.1 5,924

Referees Room 2010 Install motion sensors for switching of six existing lights 0.1 234

Upgrade Lighting Future Upgrade remaining T12 fluorescent fixtures to T8 fixtures with electronic ballasts

TBD TBD

Upgrade Lighting Future Replace 75 watt pot lights in entrance lobby with LED technology TBD TBD

Occupancy Sensors Future Install occupancy sensors for offices,

utility and storage areas TBD TBD

Transformer Future Replace existing 150 kVA transformer with high efficiency model TBD TBD

Hot Water Heating Future Replace ice resurfacer hot water heater with high efficiency condensing unit

TBD TBD

Hot Water Heating Future Investigate solar water heating to supplement domestic hot water supply TBD TBD

Dehumidification Future Replace existing ice surface dehumidifiers with gas fired regenerative units

TBD TBD

Space Heating Future Upgrade space heating for dressing rooms and lobby area in conjunction with ventilation improvements

TBD TBD

Curling Club

Replace Ice Lights 2013 Replacement of 57 T12 two lamp 8 foot fluorescent fixtures with 114 T5HO two lamp 4 foot 54 watt fixtures

3.6 9,463

Occupancy Sensors Future

Install occupancy sensors for change rooms, washrooms, storage and utility areas

TBD TBD

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Transformers Future Replace existing 150 kVA and 45 kVA transformers with high efficiency models

TBD TBD

Station Museum

Upgrade Pot Lights 2013

Rewire 20 exterior pot lights to accept PAR 38 LED bulbs from 100 watt halogen bulbs.

Off Peak 9,286

Upgrade Lighting Future Upgrade of existing T12 U fluorescent fixtures to T8 fixtures with electronic ballasts

TBD TBD

Upgrade Lighting Future Upgrade of existing T12 fluorescent washroom lighting to T8 fixtures with electronic ballasts

TBD TBD

Occupancy Sensors Future Install occupancy sensors for offices,

storage areas and washrooms TBD TBD

Water Heating Future Replace existing gas fired water heater with gas fired on demand system TBD TBD

Humidification Future Replace existing electric humidifier with gas fired high efficiency unit TBD TBD

HVAC Future Upgrade existing HVAC system and DX condenser with high efficiency system

TBD TBD

Town Hall

Upgrade Lighting Future Upgrade of existing T12 fluorescent fixtures to T8 fixtures with electronic ballasts

TBD TBD


Install occupancy sensors in offices, storage and utility areas and washrooms

TBD TBD

HVAC Future Recommission rooftop units and electric baseboard heaters to improve setback scheduling opportunities

TBD TBD

Annex Occupancy Sensors Future Install occupancy sensors in utility

areas and washrooms TBD TBD

HVAC Future Recommission HVAC controls and rooftop unit to improve economizer operation and setback scheduling

TBD TBD

Police Station

Upgrade Lighting Future Upgrade existing T12 fluorescent lighting to T8 fixtures with electronic ballasts

TBD TBD

Occupancy Sensors Future Install occupancy sensors in utility

areas, corridors and washrooms TBD TBD

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Outdoor Lighting Future Replace existing mercury vapour wall packs with metal halide fixtures with electronic ballasts

TBD TBD

HVAC Future Replace rooftop HVAC unit to improve efficiency and reliability – incorporate into BAS

TBD TBD

Water Heating Future Replace existing domestic hot water heating system with a high efficiency unit

TBD TBD

Public Works and Recreation

Upgrade Lighting Future Replace existing T12 fluorescent lighting in the workshop with T8 fixtures with electronic ballasts

TBD TBD

Upgrade Lighting Future

Replace remaining T12 fluorescent lighting in the offices, utility areas, corridors and washrooms to T8 fixtures with electronic ballasts

TBD TBD


Install occupancy sensors in the offices, utility areas, corridors and washrooms

TBD TBD

HVAC Future Upgrade DX cooling condensers to high efficiency units TBD TBD

HVAC Future Install HRV’s on office area ventilation systems to improve efficiency TBD TBD

Water Heating Future Replace existing domestic hot water heating systems with gas fired high efficiency units

TBD TBD

Library and Municipal Offices

Upgrade Lighting Future Replace approximately twenty 100 W Par 38 incandescent bulbs with 20 W LED Par 38

TBD TBD

Upgrade Lighting Future Replace approximately eighteen 50 W GU-10 with 6.5 W LED GU-10 TBD TBD

The Town takes advantage of the Ontario Power Authority (OPA) retrofit incentives and Small Business Lighting programs at each opportunity.

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Renewable Energy The Town of Collingwood built a new Library and Municipal Office facility which opened to the public in 2010. The building was built to a LEED Gold standard and utilizes a geothermal system for heating and cooling. The geothermal system for the library utilizes 26 deep wells that extend over 100’ below the parking lot on the East side of the building. Each well is connected to one of four supply and return manifolds. A series of circulating pumps in the penthouse circulate a 20% ethanol solution throughout the ground source heat exchanger. A portion of the solution is circulated through sixty-five (65) separate water to air heat pumps located throughout the building for both heating and cooling service. Each of these heat pumps operates independently based on the heating or cooling needs in their respective zones. A separate circuit carries the fluid to a sixty-sixth (66th) water to water heat pump, also located in the penthouse, to provide 106 degree Fahrenheit treated water to radiant heaters around the perimeter of the building and the in floor heating system for the lower level. There is approximately a kilometer of piping for the in-floor heating system under the children and young adult areas. A separate Energy Recovery Unit (or ERV) recovers heat energy from the building exhaust air to the outside supply air and re-distributes that energy throughout the building based on the local CO2 (carbon dioxide) sensors. In 2013, the Town opened a new arena and an indoor pool. Each of these facilities are enclosed in architectural fabric membrane structures. These structures, by design, provide the equivalent of a LEED Silver standard of construction. Energy efficiency at these facilities will be monitored carefully to ensure the anticipated results are obtained.

Implementation Plan The measures that have been identified shall be quantified, prioritized and assigned to individual project and facility managers for implementation. Many of the measures will require consideration for funding and will be included in operations and capital budget programs in the coming years. Some of the measures will require input from engineering firms or utility providers to quantify potential savings and recommend specific actions. Incentives will be leveraged to support the implementation of energy conservation projects. The expectation will be to implement the listed measures over the five (5) year life of the CDM plan. Additional measures may be identified and will be prioritized against the known opportunities.

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Monitoring and Evaluation The CDM plan will be reviewed annually and updated as required to monitor progress and include new measures as they may be identified. Year over year energy consumption comparisons will be maintained to verify progress towards the anticipated results.

Administration The most current CDM plan will be posted on the Town of Collingwood website where it will be publically available. The Town is currently undergoing an organizational review that is likely to result in a reconfiguration of management. The CDM plan will be deployed to Department Heads following the restructuring to ensure attention is given to the measures through the departmental budgeting process.

Summary The CDM report highlights the known opportunities that exist that may result in a measurable reduction in the Town of Collingwood municipal energy consumption. The list is not exhaustive and new approaches and technology must be exploited wherever possible in order to achieve the optimum results. The capital costs and expenditures required to implement the initiatives should not act as a barrier, but be seen as an investment that will produce long term savings year over year.

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BL 2014-081 Confirmatory

BY-LAW No. 2014-081 OF THE

CORPORATION OF THE TOWN OF COLLINGWOOD

BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL OF THE CORPORATION OF THE TOWN OF COLLINGWOOD

WHEREAS the Municipal Act 2001, S.O. 2001, c 25, Section 5(1), provides that the powers of a municipality shall be exercised by its council;

AND WHEREAS the Municipal Act 2001, S.O. 2001, c 25, Section 5(3), provides a municipal power, including a municipality's capacity, rights, powers and privileges under section 9, shall be exercised by by-law unless the municipality is specifically authorized to do otherwise;

AND WHEREAS it is deemed expedient that the actions of all meetings of Council of The Corporation of the Town of Collingwood be confirmed and adopted by by-law;

NOW THEREFORE COUNCIL OF THE CORPORATION OF THE TOWN OF COLLINGWOOD ENACTS AS FOLLOWS:

1. THAT the actions of the Council of The Corporation of the Town of Collingwood in respect of: a) each recommendation in the reports of the Committees; b) each motion, resolution or other action passed, taken or adopted at the meetings listed

below are hereby adopted, ratified, and confirmed as if same were expressly included in this by-law, provided that such adoption and confirmation shall not be deemed to include the final passing of a by-law the requires the prior approval of a Minister, a Ministry, to the Ontario Municipal Board or any other governmental body:

Regular Meeting of Council held October 6, 2014

2. THAT the Mayor and the proper officials of The Corporation of the Town of Collingwood are

hereby authorized and directed to do all things necessary to give effect to the action of the Council referred to in Section 1.

3. THAT the Mayor, or in the absence of the Mayor, the Deputy Mayor, and the Clerk, or in the

absence of the Clerk, the Chief Administrative Officer; a) are authorized and directed to execute all documents to the action taken by Council as

described in Section 1; b) are authorized and directed to affix the seal of The Corporation of the Town of Collingwood

to all such documents referred to in Section 1.

4. THAT this by-law shall come into effect upon the passing thereof.

ENACTED AND PASSED this 6th day of October, 2014.

_________________________ MAYOR

_________________________

CLERK 76 of 76

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