training for serials staff: e-journals
DESCRIPTION
Training presentation aimed at SABER Team in Leeds University Library, February 2004.TRANSCRIPT
University of Leeds Academic Services
E-journals
Training for SABER Serials staff:
23 February 2004
University of Leeds Academic Services
Overview
Introduction to e-journals at Leeds
The OPAC and the catalogue behind the scenes
How do they link to the print collection?
Journals in databases Processing the e-
journals
Where do we get the e-journals from?
How do we pay for them?
Who can use them? How do we know
which e-journals are available?
Where do you fit in?
University of Leeds Academic Services
Introduction to e-journals at Leeds
Numbers– Currently just over 12,000 e-journals listed
in the catalogue and/or web pages Subject splits
– The majority are in STM (science, technology and medicine); smaller collections in Business, Law, etc.
Departmental interest
University of Leeds Academic Services
The OPAC
First port of call for a customer wishing to view an e-journal
Display is arranged in a logical order so online links and holdings records are seen first
Information can be linked as well as direct access to titles
University of Leeds Academic Services
University of Leeds Academic Services
The catalogue behind the scenes
Important that the structure of the record is correct
Multiple providers now have multiple holdings records
Print holdings records come after networked ones
New MARC tags for e-journals
University of Leeds Academic Services
University of Leeds Academic Services
Link to the print collection
They are catalogued on the same record
Mainly are identical content to the print but with additional functionality and features
Sometimes come as part of a print subscription (more later)
University of Leeds Academic Services
Journals in databases
Some databases now have full-text content (ABI-Global, LION, IIPA, Lexis-Nexis, Westlaw)
Often no direct route to title and need to search from within resource
Instructions appear within the catalogue record
University of Leeds Academic Services
University of Leeds Academic Services
University of Leeds Academic Services
University of Leeds Academic Services
Processing the e-journal
Also in print format New: may be
catalogued by either e-resource staff or cataloguers (depending which version arrives first)
Existing: link added by e-resource staff
Not in print format All cataloguing
currently done by e-resource staff
Other formats (e-books, databases, networked CD-ROMs) handled by e-resource staff
University of Leeds Academic Services
Where do we get the e-journals from?
Subscription agent– For free with print– Add-ons to current
print subscriptions– Titles we have
moved from print to e-only
– ‘Big deals’, where allowed
Direct– ‘Big deals’ in foreign
currencies, or where they don’t allow an agent to be involved
– Technical support comes from the publisher or provider direct
University of Leeds Academic Services
Where do we get the e-journals from? (cont.)
CHEST and JISC– Nationally negotiated
deals for databases (including e-books) for benefit of all HE
Nesli2– Nationally negotiated
access to e-journal collections (and handled through agent)
Individual consortia– MathSciNet is
negotiated on behalf of UK HE by the University of Swansea
Open access– Over 1,000 titles are
totally free and available without subscription
University of Leeds Academic Services
How do we pay for them?
Usually each invoice gets passed for payment as it arrives; very little is included in the Swets 1-line invoice in the autumn
Speed is essential to get services up and running (or kept running)
Numerous quotes/currencies etc.
University of Leeds Academic Services
Who can use them?
Licence restrictions dictating which services can be used by:– Authorised users– Walk-in users (visitors, graduates etc.)
What they can do:– Restrictions on downloading, course
packs, document supply, and commercial use
University of Leeds Academic Services
How do we know which journals are available?
Access alerts from our subscription agent
Email announcements direct to us or via the e-journals listserv
Flyers, telephone calls, etc. Academics letting us know And …
University of Leeds Academic Services
Where do you fit in?
… Saber staff letting us know if they spot:– A flyer or a letter with the journal
concerning e-access– A URL on the hard copy for an e-version– Notes in the order record saying we have
ordered either ‘print and online’ or ‘online free with print’
University of Leeds Academic Services
Conclusion
E-journals are becoming a larger part of our collection at LUL every year: from just under 700 in 1999 to just over 12,000 in 2004
Convenience over print but more technical problems and confusion
New developments planned which will change III procedures again