tuesday, august 11, 2020 4:30pm – executive session 6:00pm ... agenda with... · page 2 august...

Tuesday,August11,2020 Meetingwillbeheldusingvideoconferencingtechnology,outofrespectforthestate’sstay-at-home

orderduetotheCOVID-19pandemic.Themeetingwillbestreamedliveviathedistrict’sYouTubeChanneltoensurethatmembersofthepublicmayattendthemeetingvirtually

4:30pm–ExecutiveSession I. MeetingCalledtoOrder/RollCall

II. Additionsto/ApprovalofAgenda

III.MotiontogointoExecutiveSessioninaccordancewithORC121.22(G)(3)conferenceswithanattorneyforthepublicbodyconcerningdisputesinvolvingthepublicbodythatarethesubjectofpendingorimminentcourtaction.

6:00pm–RegularMeeting IV. ApprovalofMinutes:–June8,2020;June16,2020;andJune24,2020—ExhibitsIV-1,IV-2,andIV-3 V. CommunicationstotheBoard a. Dr.SaraBode,NationwideChildren’sHospital b. RemarksbyBoardPresident c. Superintendentupdates � ResponsibleRestartPlan2020-2021schoolyearupdate � Diversity,EquityandInclusionupdate � StrategicPlanupdate � Safetyupdate d. OAPSE

VI. PublicParticipation

TheUpperArlingtonBoardofEducationispleasedtowelcomecommunitymembersandreservestimesforpublicparticipationduringeachofitsregularmeetings.Publicparticipationsessionswillcontinueinthevirtualsetting.ConsistentwithBoardBylaw0169.1,pleaseconsiderthefollowingifyouareinterestedinprovidingacommentduringtheBoardofEducationmeeting.• Publicparticipationshallbepermittedasindicatedontheorderofbusiness(agenda);• Attendeesmustregistertheirintentiontoparticipateinthepublicportionofthemeetingbyemailing

[email protected],addressandtopicofcommentnolaterthan4p.m.onTuesday,August11,2020;

• Participantswillbecontactedbyadistrictemployeetocoordinateparticipationinthevirtualmeeting;• Participationrequestsreceivedafter4p.m.onTuesday,August11,2020willbeincorporatedintothenextregularmeetingofthe

UpperArlingtonBoardofEducation;• Participantsmustberecognizedbythepresidingofficerandwillberequestedtoprefacetheircommentsbyanannouncementoftheir

name,address,andgroupaffiliation,ifandwhenappropriate; • Eachstatementmadebyaparticipantshallbelimitedtofive(5)minutesduration,unlessextendedbythepresidingofficer;• Noparticipantmayspeakmorethanonceonthesametopicunlessallotherswhowishtospeakonthattopichavebeenheard;• Allstatementsshallbedirectedtothepresidingofficer;nopersonmayaddressorquestionBoardmembersindividually;• Thepresidingofficermayprohibitcommentsthatarefrivolous,repetitive,and/orharassingandinterrupt,warnorterminatea

participant’sstatementwhenitistoolengthy,personallydirected,abusive,off-topicantagonistic,obscene,orirrelevant;and

August11,2020

PublicParticipation(continued)

• Theportionofthemeetingduringwhichtheparticipationofthepublicisinvitedshallbelimitedtothirty(30)minutes,unlessextendedbyavoteoftheBoard.

BoardPolicy0169.1maybereadinisentiretyonthedistrictwebsite:www.uaschools.org

ActionItem:Suspendthe30minutelimitonpublicparticipation

VII. ItemsforInformation

1. Treasurer’supdate a. Financialupdate b. OwnerRepresentativeupdate

VIII. ConsentAgenda–TheSuperintendentrecommendsthefollowingitemsforaction: A. Superintendent

B. Fiscal

1. InvestmentReports:June2020,July2020andCommercialPaperAnnualReport–ExhibitsB-1,B-2,B-3 2. FinancialStatementsforthemonthendingJune30,2020andJuly31,2020–ExhibitsB-4andB-5

3. AmendTemporaryFY21Appropriations–ExhibitsB-6

4. PurchasesinAccordancewithO.R.C.5705.41(D)(1)

Vendor ItemPurchased Fund Amount

Bricker&Eckler Legal CapitalProjectFund $36,864.52

5. TuitionRatesforFY21in-state:$14,775.58

6. AuthorizedSignaturesonBankAccounts

Thetreasurerandassistanttreasurerareauthorizedtosignallchecksdrawnonbankaccountsoftheschooldistrict.Inaddition,thetreasurercanauthorizeandassign,athisdiscretion,staffoftheUAHSathleticdepartmentasauthorizedsignaturesonthedistrict'sathleticcheckingaccount.

7. Contracts

� MemorandumofUnderstandingbetweenEastland-FairfieldCareerandTechnicalSchoolsandtheUpperArlingtonCitySchoolBoardofEducation-ExhibitB-7

� Amendthedistrict's403Band457plansbasedonrulechangesstatedintheCoronavirusAid,ReliefandEconomicSecurityAct(CARESAct)andincludedintheamendedservicesagreementwithPlanwithease.com-ExhibitB-8

C. HumanResources 1. CertifiedStaff a. AcceptanceofResignation/Retirement Name Position Reason EffectiveDate TamarSorin Teacher Retirement 08/01/2020 b. LeaveofAbsence Name Position AmountofLeave Reason EffectiveDate HollyFiala Teacher 1.0 UnpaidPersonalLeave 08/17/2020–05/27/2021 JasonHudson Teacher 1.0 UnpaidPersonalLeave 08/17/2020–05/27/2021 EmilyMeadows Teacher 1.0 UnpaidPersonalLeave 08/17/2020–05/27/2021

August11,2020

c. RevisedLeaveofAbsence Name Position AmountofLeave Reason EffectiveDate LindseyBennett Teacher 1.0 UnpaidChildcareLeave 08/17/2020–09/08/2020 d. HomeInstructionTutor Name Position RateofPay CarlyCamilleri HomeInstructionTutor $34.23p/hour JuliaGomez HomeInstructionTutor $34.23p/hour ShellyHughes HomeInstructionTutor $34.23p/hour GeorgiaKostoglou HomeInstructionTutor $34.23p/hour CarolynLombardo HomeInstructionTutor $34.23p/hour BethMcFarland HomeInstructionTutor $34.23p/hour BridgetScaggs HomeInstructionTutor $34.23p/hour

2. ClassifiedStaff

a. InitialAppointment* Name Position Step EffectiveDate RyanFortenbacher Secretary,10month 1 08/03/2020 * Allappointmentsofpersonnelarespecificallyconditionedonandsubjecttosuccessfulbackgroundchecks,receiptand

finaladministrativereviewofallapplicationrecordsandreceiptofallothernecessarydocumentation. b. AcceptanceofResignation/Retirement Name Position Reason EffectiveDate LauraBrown ElementaryCashier Resignation 08/04/2020 K.DianeFissel Secretary,12month Retirement 11/01/2020 KarenZinck BusDriver Resignation 08/11/2020

3. OtherStaff

a. InitialAppointment* Name Position RateofPay EffectiveDate JonniFord BECS-LeadTeacher $22.38p/hour 07/01/2020 RachelJones BECS-LeadTeacher $15.87p/hour 07/01/2020 SuleicaRivera BusAide $20.20p/hour 07/01/2020 * Allappointmentsofpersonnelarespecificallyconditionedonandsubjecttosuccessfulbackgroundchecks,receiptand

finaladministrativereviewofallapplicationrecordsandreceiptofallothernecessarydocumentation. b. AcceptanceofResignation/Retirement Name Position Step EffectiveDate JacobBuaful TechnologySupportTechnician Resignation 07/01/2020 RyanFortenbacher StudyHallAide Resignation 05/27/2020 WendyHondroulis SACCSupervisor Resignation 07/31/2020 BrittanyHudson BusAide Resignation 07/24/2020 TylerHundley EducationalAide Resignation 05/27/2020 MaryLynn SACCProgramAide Resignation 07/31/2020 JuliaPost BusAide Resignation 07/27/2020 TyleaTaylor SACCSupervisor Resignation 07/31/2020

August11,2020

4. Substitutes*

Name Position RateofPay EffectiveDate SusanSchweitzer SubstituteSecretary $16.73p/hour 07/01/2020 SusanSchweitzer SubstituteVanDriver $19.53p/hour 07/01/2020 * Allappointmentsofpersonnelarespecificallyconditionedonandsubjecttosuccessfulbackgroundchecks,receiptand

finaladministrativereviewofallapplicationrecordsandreceiptofallothernecessarydocumentation. 5. Volunteers*

Name Position School Supervisor FrankGrinstead BoysSoccer HighSchool KevinDonovan CoreyJones AssistantCoachFootball HighSchool JustinButtermore * Allappointmentsofpersonnelarespecificallyconditionedonandsubjecttosuccessfulbackgroundchecks,receiptand

finaladministrativereviewofallapplicationrecordsandreceiptofallothernecessarydocumentation. 6. BoardPolicies:Updateforaction Number Policy Description New 8450.01 FaceCoverings Recommendedforadoption Revised(changesreflectadditionstoand/ordeletionsfromexistingpolicies) 7440.01 VideoSurveillanceandElectronicMonitoring Updatetoalignpolicytocurrentpractice

7. PupilActivityProgramContracts* Position Name School Amount FTE AssistantFieldHockeyCoach KatherineHeitman UAHS $2,606.50 ** AssistantFieldHockeyCoach TerenceCampbell UAHS $2,606.50 ** AssistantFootballCoach SeanBranick UAHS $4,567.55 EquipmentManager-Football NeilBittel UAHS $5,347.55 AssistantFootballCoach BrianSterling UAHS $6,378.45 7thGradeGirlsSoccerCoach KatherineAiello Jones $2,384.00 7thGradeGirlsSoccerCoach TaylorFranklin Hastings $2,384.00 AssistantCoachCrossCountry TanaJones Hastings $1,549.60 7thGradeAssistantFootballCoach JoeDillion Hastings $2,068.95 AssistantCoachCrossCountry BobVance Hastings $1,773.85 7thGradeBoysHeadSoccerCoach JordanDees Hastings $2,384.00 * Allappointmentsofpersonnelarespecificallyconditionedonandsubjecttosuccessfulbackgroundchecks,receiptandfinal

administrativereviewofallapplicationrecordsandreceiptofallothernecessarydocumentation. ** Fundedthroughsourceotherthangeneralfund

D. Operations

1. ApprovaltoSell/Dispose/DonateEquipment DescriptionofAsset/Quantity Building/Department UACSDTagand/orSerialNumber Reason Bus5:International Transportation 4DRBUAFN25B972647 Condition Bus13:Thomas/Freightliner Transportation 1HVBBABN23H592910 Condition Bus16:Thomas/Freightliner Transportation 1HVBBABN73H571504 Condition iMac Graf 112388 Obsolete iPad2 Graf 104939,104940,104941,104942,104943,

104944,112058,112100 Obsolete

NikonCoolPixP2DigitalCamera Graf IUAS000254153K Obsolete jblipodspeaker Graf IUAS000275830P Obsolete jblipodspeaker Graf IUAS000275831Q Obsolete jblipodspeaker Graf IUAS000267811P Obsolete

and Exhibit C-1

August11,2020

1. ApprovaltoSell/Dispose/DonateEquipment(continued) DescriptionofAsset/Quantity Building/Department UACSDTagand/orSerial

Number Reason

jblipodspeaker Graf IUAS000275834T Obsolete jblipodspeaker Graf IUAS000275835U Obsolete jblipodspeaker Graf IUAS000275832R Obsolete jblipodspeaker Graf IUAS000275827V Obsolete jblipodspeaker Graf IUAS000275830P Obsolete jblipodspeaker Graf IUAS000267810O Obsolete AppleiPad2 Graf 206193,206478 Broken

ipad Graf

206316,204112,205158,206407,205502,113958,206155,205619,404881,

405702

Broken

macbook11” Graf 200629,200372 Broken macbook13” Graf 117046 Broken ipadmini Graf 113692 Broken ipad Graf 204017 Obsolete

HP4350Printer Graf103517,104007,104009,103168,103170,102238,

102249,005910Obsolete

HP4100 Graf 000991 Obsolete HP4050 Graf 000253 Obsolete Neo2 Graf 104878,104915,104916 Broken CanonDigitalVideoCamera Graf 005814,005915,005916 Obsolete EpsonScanner Wickliffe 003570 Broken AppleMacIntel20Inch Graf 104560 Broken Imac Graf 115612 Broken DocumentCamera Graf 104225,115554 Broken iMac20inch Graf 101395 Obsolete Macbookpro13 Graf 104594,111271,113699 Obsolete

Macbookair11

Graf112699,200734,201224,204310,202184,204310,

204789Broken

Macbookair11 Graf 204922 Obsolete Projector Graf 103415 Obsolete IpadAir32gb Graf 206193 Obsolete delloptiplex760 Graf 101172 Obsolete

iPad Graf205269,401999,113552,116860,206478,402187,

206936,206233Damaged

HitachiProjector Graf 103223,102229 Obsolete StatsConceptsandControversies UAHSCollegeCreditPlus Coursecompleted Bioethics UAHSCollegeCreditPlus Coursecompleted IntrotoAlgorithms UAHSCollegeCreditPlus Coursecompleted Chemistry1113 UAHSCollegeCreditPlus Coursecompleted Biology1122 UAHSCollegeCreditPlus Coursecompleted Chemistry1113 UAHSCollegeCreditPlus Coursecompleted ChineseComm.intheCulture UAHSCollegeCreditPlus Coursecompleted TheWritersCompanion UAHSCollegeCreditPlus Coursecompleted EmilandKarl UAHSCollegeCreditPlus Coursecompleted TheHolocaustTheThirdReichandtheJews UAHSCollegeCreditPlus Coursecompleted ATopicalApproachtoLifeSpan

Development UAHSCollegeCreditPlus Coursecompleted

Anatomy&PhysiologyAnintegrativeApproach UAHSCollegeCreditPlus Coursecompleted

DiscoveringPsychology3E(2) UAHSCollegeCreditPlus Coursecompleted

August11,2020

1. ApprovaltoSell/Dispose/DonateEquipment(continued) School/Activity Donor Item Amount ConceptsofGenetics UAHSCollegeCreditPlus Coursecompleted PhysicsforScientistsandEngineers10thE(2) UAHSCollegeCreditPlus Coursecompleted ProgrammingandProblemsolvingwithC++ UAHSCollegeCreditPlus Coursecompleted CalculusforScientistandEngineers(2) UAHSCollegeCreditPlus Coursecompleted NortonAnthologyThe20th&21stCenturies UAHSCollegeCreditPlus Coursecompleted NortonAnthologyTheRomanticPeriod UAHSCollegeCreditPlus Coursecompleted NortonAnthologyTheVictorianAge UAHSCollegeCreditPlus Coursecompleted EssentialsofInternationalRelations UAHSCollegeCreditPlus Coursecompleted OrdinaryDifferentialEquations&Their

Applications UAHSCollegeCreditPlus Coursecompleted

LatinforAmericans UAHSCollegeCreditPlus Coursecompleted Physics1251LabManual,Activities&

Worksheets UAHSCollegeCreditPlus Coursecompleted

IntroductiontoSociology UAHSCollegeCreditPlus Coursecompleted Biology1122 UAHSCollegeCreditPlus Coursecompleted NestersMicrobiology UAHSCollegeCreditPlus Coursecompleted Anatomy&PhysiologyAnIntegrative

Approach UAHSCollegeCreditPlus Coursecompleted

CoreConnectionsGeometry UAHSCollegeCreditPlus Coursecompleted 2. AcceptanceofGiftsandDonations School/Activity Donor Item Amount LegacyFund JustinandKariRucker Cash $312.50 LegacyFund AaronandAmandaZimmerman Cash $500.00 LegacyFund LauraMacDonald Cash $1,000.00 LegacyFund MatthewandKaraRappolt Cash $1,000.00 LegacyFund BarriJones Cash $4,000.00 LegacyFund UAHSPTO Cash $25,000.00 LegacyFund Anonymous Cash $100,000.00 3. TransportationRoutes:ondistrictwebsiteat:https://www.uaschools.org/Transportation.aspx

4. InLieuofTransportation

ThisresolutiontodeclaretransportationimpracticalforcertainidentifiedstudentsispresentedpursuanttotherequirementsofOhioRevisedCodeChapter3327andtheproceduressetforthbytheOhioDepartmentofEducation.Theresolutionfollowscarefulevaluationofallotheravailableoptionspriortoconsiderationofimpracticality.

TheSuperintendentofSchools,Mr.PaulImhoff,recommendsthattheboardofeducationadoptthefollowingresolution:

WHEREASthestudent(s)identifiedbelowhavebeendeterminedtoberesidentsoftheUpperArlingtonCityschoolDistrict,andeligiblefortransportationservices;and

WHEREASaftercarefulevaluationofallavailableoptions,ithasbeendeterminedthatitisimpracticaltoprovidetransportationforthesestudents(s)totheirselectedschool(s);and

WHEREASthefollowingfactorsasidentifiedinRevisedCode3327.02havebeenconsidered:

1. Thetimeanddistancerequiredtoprovidetransportation2. Thenumberofpupilstobetransported3. Thecostofprovidingtransportationintermsofequipment,maintenance,personnel,andadministration4. Whethersimilarorequivalentserviceisprovidedtootherpupilseligiblefortransportation5. Whetherandtowhatextenttheadditionalserviceunavoidablydisruptscurrenttransportationschedules6. Whetherotherreimbursabletypesoftransportationareavailable;and

WHEREAStheoptionofofferingpayment-in-lieuoftransportationisprovidedinOhioRevisedCode:Therefore,beit

August11,2020

4. InLieuofTransportation(continued)

RESOLVEDthattheUpperArlingtonCitySchoolsBoardofEducationherebyapprovesthedeclarationthatitisimpracticaltotransportthestudentsidentifiedhereinandofferstheparent(s)/guardians(s)ofstudentsnamedontheattachment,payment-in-lieuoftransportation.

Children(number)ofthefollowingparents School(s)selected ReasonforImpractical 1. CourtneyandRyanGarn(4) St.AndrewSchool #ofstudents 2. BeckyandJohnHetteberg(2) BishopWattersonHighSchool #ofstudents 3 PatriciaandJohnMeyers(1) BishopWattersonHighSchool #ofstudents 4. TerriandMatthewMiller(1) TreeofLifeChristianSchool #ofstudents 5. TamiandJosephMulpas(2) WorthingtonChristian #ofstudents 6. DavidOttandElizabethKelly(2) BishopWattersonHighSchool #ofstudents 7. MaryandTrevorTaylor(2) StAgathaSchool #ofstudents TheSuperintendentorhisdesigneeisdirectedtoprovidenoticeofthisresolutiontotheparent(s)/guardian(s)ofthestudents(s)

listedabove. IX. Other

X. Adjournment

1

UpperArlingtonBoardofEducationTheGrafCenter,2020BuildersPlace,Columbus43204

June8,2020–12:00pmSpecialBoardMeeting

CALLTOORDERMemberspresent: Ms.NancyDrees,Mr.ScottMcKenzie,Ms.JennyMcKenna,Ms.CarolMohrandMs.LoriTrent

Membersabsent:

None

Administrativeofficialspresent:

Dr.PaulW.Imhoff,Superintendent;Mr.AndrewGeistfeld,Treasurer;Dr.KathyJenney,AssociateSuperintendent;Dr.AndyHatton,AssociateSuperintendent;LauraMickens,AssistantTreasurer

ROLLCALL

APPROVALOFAGENDA

Ms.Trentmoved,Mr.McKenziesecondedtoapprovetheagenda. 20-60 AYES: Ms.Mohr,Ms.Trent,Ms.McKenna,Mr.McKenzieandMs.Drees NAYS: None

ITEMSFORINFORMATION

Superintendent’supdate

Dr.PaulImhoffthankedtheboardfortheireffortsleadingconversationsduringthelastseveralyearsrelatedtodiversity,equityandinclusion(DEI)andincludingaDEIfocusinthestrategicplan.YourVoiceMatters:Planningforthe2020-2021schoolyear:ReviewPhaseOne:DataPhaseDr.Imhoffremindedtheboardthisisasix-weekplanningprocessprepareforFall.Lookingatdesigningtwodifferenteducationalmodelsfornextyear:adistancelearningmodelandin-personmodel.Thisprocesswillhelpinunderstandingstudent,communityandstaffexpectationsforbothmodels.Dr.AndyHattonsharedpreliminaryresultsfromthedataphase(firstphase).Thedataphaseincluded5surveys(completedbystudents,staffandfamily)and21focusgroupsconsistingoffamilies,staff,students,andprincipals.Afterpreliminaryreview,thefollowingwerecommonthemesfromthedatapoints:

VALUES:consistency/clarity,flexibility,learning,andrelationships/connectionPROBLEMS:accountability,consistency/structure,overwhelm/balanceIDEAS:differentiation,establishclearstructures,parent/student/learning/infohubs,workinginteams

Dr.Hattonsharedtheprocessesincludedinthesecondphase–designphase.Thisphasewillincludedesignprinciples,ideasandconstraints,flareandfocus,andprototypes.Thethirdphase–decisionsphasewillincludenarrowingofprototypesthroughfeedback.

Treasurer’supdate

Mr. Geistfeld reviewed the five-year forecast approved in May to set the stage for discussions later in themeeting.Mr.GeistfeldreviewedtwooftherevenuerevisionsthatoccurredinMayforecast:

• State Revenue Basic-aid was decreased by $1.8million (53%) in fiscal year 2019-20 related to statebudgetreductionsmadetohelpreducetheimpactofthepoorstateeconomyduetothepandemic.Thedistrictreducedstaterevenuethroughfiscalyear2023-24bythe$1.8million,asfewbelievestatefundingfordistrictslikeUpperArlingtonwillreturntopreviousamounts.Thedistrict’sforecastofthecasinoallocationwasalsoreducedsincecasinoswereclosedforseveralmonths.

ExhibitIV-1August11,2020

June26,2019

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• OtherRevenuealsodecreasedasfacilityrentalsandextracurricularfeesthatwereforecastedwillnolongerbecollectedthisspringasthedistrict’sbuildingswereclosedduetothepandemic.

The five year forecast approved inMay showeda cashdeficit of approximately$9.2million in fiscal year (FY)2023-24 and unreserved fund balance deficits (after taking into consideration the budget reserve) ofapproximately$145,000inFY2021-22,$17.8millioninFY2022-23and$39.1millioninFY2023-24.As was discussed at a previous meeting, property taxes is an area of concern. Property taxes impactapproximately 92% of general fund revenue. The Franklin County Auditor has delayed the due date of thesecondhalfpropertytaxsettlementbyapproximately2months.Thischangewillnotaffectyear-endforecastedrevenue balances butwill affectmonthly cash flow. Additionally, the County Auditor proposed delaying thetriennialupdatebyoneyear. Thischangewoulddelaytheincreaseinpropertyvalues,whichwoulddecreaseforecastedrevenuetiedtoinsidemillageinfiscalyear2020-21.Thetaxcommissionerruledagainsttherequesttodelay the triennialupdate. This rulingwill increase the forecastedproperty tax revenue for calendaryear2021byapproximately$800,000;however,thisincreaseisoffsetbya1%increaseinforecasteddelinquenttaxpaymentsresultinginadecreaseofpropertytaxrevenueof$800,000.Mr.Geistfeldshared thedistrictwill receiveapproximately$250,000 (net)ofCareAct funds fromthe federalgovernment. These funds will be used to purchase personal protective equipment (PPE) and other safetysuppliesassociatedwiththepandemic.

EXECUTIVESESSION

At1:14p.m.Ms.Mohrmoved,Ms.McKennasecondedtogointoExecutiveSessioninaccordancewithORC121.22(G)(1)toconsidertheappointment,employment,dismissal,disciplineand/orcompensationofpublicemployees;121.22(G)(4)toprepareforbargainingsessionswithpublicemployeesconcerningtheir compensation or other terms and conditions of their employment; and ORC 122.21(G)(3)conferencewithanattorneyforthepublicbodyconcerningdisputesinvolvingthepublicbodythatarethesubjectofpendingorimminentcourtaction.

20-61

AYES: Ms.Mohr,Ms.McKenna,Ms.Trent,Mr.McKenzieandMs.Drees NAYS: None

Theboardreturnedtoregularsessionat3:30p.m.

DIVERSITY,EQUITYANDINCLUSION(DEI)Dr.ImhoffsharedlaterthissummerthedistrictwilllaunchthehiringprocessfortheexecutivedirectorofDEI.Thedistrictwillcreateaprocessthatwillincludemultiplevoicesandendwiththesuperintendent’srecommendationofacandidatetotheboard.Thedetailsoftheentireprocesswillbesharedatafutureboardmeeting.Dr.ImhoffalsoremindedtheboardthattheworkaroundDEIstartedin2015whentheboarddeterminedthiswasanareaofpriorityandthenincludeditinthestrategicplan.

FINANCIALREVIEW

Mr.Geistfeldsharedthatheexpectsthecurrentfiscalyear(2019-20)toendapproximately$1.8millionbetterthanforecasted.Alargeportionofthisvarianceistheresultofthedistrict’sbuildingsbeingclosedduringthepandemicresultinginlowerthanforecastedexpensesinstaffovertime,substitutecosts,utilities,professionaldevelopmentandinstructionalsupplies.However,evenwiththeseadditionalfundsthedistrictisinachallengingfinancialtime.Unreservedfundbalances(aftertheadditionofthe$1.8million)showadeficitof$16millioninFY2022-23and$37.3millioninFY2023-24.Thereare3waystoimpacttheunreservedfundbalance:1)increaseforecastedrevenue,2)decreaseforecastedexpenditures,and3)useaportionofthebudgetreserve.Thesecanbeconsidered3differentleversthatcanbeusedindividuallyortogethertoaffectthefundbalance.

June26,2019

3

IncreaseforecastedrevenuePropertytaxesaffectapproximately92%ofallrevenue.Thisdistricthasahistoryofanadditionaloperatinglevyevery3years.DuringthepassageoftheNovember2017levy,thedistrictsharedwiththecommunitythenextlevywouldoccurinNovember2020.Thequestioninfrontoftheboard-Hasthepandemicimpactedtheboard’splanforanoperatinglevy?ShouldtheoperatinglevyoccurinNovember2020orbedelayedtoNovember2021?Theanswertothisquestionaffectstherelianceontheother2levers.DecreaseforecastedexpendituresTypically,toimpactthisarea,asinthepast,abudgetreduction/efficiencygoalwouldbeimplementedfor“x”amountofdollarsoveraspecificamountoftime.Since85%ofdistrictexpendituresrelatetopersonnel(payrollandbenefits)sometypeofhiringfreezeofadditionalFTEwouldbeassociatedwiththistypeofgoal.BudgetreserveTheboardplannedaheadmanyyearsagoandformalizedthisprocessin2016,tofollowtheprivatesector’sleadandcreateabudgetreservetohelpduringfinancialchallengingtimes.Thedistrict’sbudgetreserveis25%ofannualexpendituresor3monthsofexpenditures.Thedistrict’sreservepolicyhelpedthedistrictobtainaAAAbondratingin2017.Budgetreservesaremeanttobeusedduringchallengingtimes(i.e.delayofrevenue,pandemic,etc.).Thequestionishowmuchofthereservefunddoestheboardusetooffsetafuturelevyandalsowhatistheplantoreplenishthereserveforfuturefinancialchallenges?

Theboardaskedquestionsregardingthehistoryofthebudgetreserveandtheimplicationofdelayingalevy.Boardmembersdiscussedthechallengingfinancialtimesinthecommunity.Boardmemberssharedtheybelievethedistrictshouldcontinuingtighteningitsbeltandusereservefundstodelayanoperatinglevy,ifpossible.TheboardaskedadministrationtobringbackaplanthatdelaystheoperatinglevytoNovember2021,createabudgetreductionplanthatincludesahiringfreeze,andtouseaportionofthebudgetreserveforaperiodoftimebutalsoincludeaplantoreplenishthebudgetreserve.Asalways,theplanshouldprotecttheclassroomandstudentsasmuchaspossible.

PERSONNEL

Ms. Mohr moved the Board to approve the following personnel action item as recommended by theSuperintendent:

CertifiedStaff ExtendedDutyJune2020 Position Employee School Amount ExtendedDuty–June2020(10days) KathyMoore UAHS $5,697.40 ExtendedDuty–June2020(2days) AmyAspengren UAHS $945.06 ExtendedDuty–June2020(2days) AllenBanks UAHS $1,082.22 ExtendedDuty–June2020(2days) MatthewBiedenbach UAHS $1,062.10 ExtendedDuty–June2020(2days) ElizabethHughes UAHS $1,062.10 ExtendedDuty–June2020(2days) MaryAnneHolloway UAHS $1,135.00 ExtendedDuty–June2020(2days) HeatherBuffer UAHS $1,132.78 ExtendedDuty–June2020(3days) ErinMiguel District $1,712.55 ExtendedDuty–June2020(2days) DebraAmling District $1,130.54 ExtendedDuty–June2020(2days) AndreaRowson District $1,082.22

June26,2019

4

Ms.Trentsecondedtoapprovethepersonnelactionitem. 20-62 AYES: Ms.Mohr,Ms.Trent,Ms.McKenna,Mr.McKenzieandMs.Drees NAYS: None

ADJOURNMENT At4:16p.m.Mr.McKenziemoved,Ms.McKennasecondedtoadjourn. 20-63 AYES: Ms.Trent,Ms.Mohr,Ms.McKenna,Mr.McKenzieandMs.Drees NAYS: None

Treasurer BoardPresident

1

UpperArlingtonBoardofEducationVideoConference(duetoCOVID-19pandemic;livestreamedonyoutube.com)

June16,2020–4:30pmCALLTOORDER

Memberspresent: Ms.JennyMcKenna,Ms.CarolMohr,Ms.LoriTrent,Mr.ScottMcKenzieandMs.NancyDrees


Dr. Paul W. Imhoff, Superintendent; Mr. Andrew Geistfeld, Treasurer; Dr. Andy Hatton,AssociateSuperintendent;Mr.ChrisPotts,ChiefOperatingOfficer;Ms.KarenTruett,DirectorofCommunications

ROLLCALL

APPROVALOFAGENDA

Ms.Mohrmoved,Mr.McKenziesecondedtoapprovetheagenda. 20-64 AYES: Ms.Mohr,Ms.McKenna,Ms.Trent,Mr.McKenzieandMs.Drees NAYS: None

EXECUTIVESESSION

At4:32p.m.Ms.Trentmoved,Mr.McKenziesecondedtogointoExecutiveSessioninaccordancewithORC122.21(G)(1)toconsidertheemploymentand/orcompensationofpublicemployees 20-65

AYES: Mr.McKenzie,Ms.Mohr,Ms.McKenna,Ms.TrentandMs.Drees NAYS: None

Theboardreturnedtoregularsessionat6:06p.m.

APPROVALOFMINUTES

Ms.McKennamoved,Mr.McKenziesecondedtoapprovetheminutesofMay12andMay20,2020 20-66 AYES: Ms.Mohr,Ms.McKenna,Ms.Trent,Mr.McKenzieandMs.Drees NAYS: None

COMMUNICATIONSTOTHEBOARD

REMARKSBYBOARDPRESIDENT,NANCYDREES

Iwanttostarttonight’smeetingbytalkingaboutracismandhowourschooldistrictcanbeaforceforpositivechange.Ihavethoughtalotaboutthistopicandwouldliketoreadmypreparedstatementtoyou.TonightIamgoingtorecommendtheBoardofEducationprovideseveralactionstepsforSuperintendentImhoffandtherestoftheadministration.Butbeforewegetintothosedetails,IwouldaskmyfellowBoardmemberstoconsidertheresolutionbeforethem.Thisresolutionbuildsuponthediversity,equityandinclusionworkwebeganin2016.Italsobuildsuponthecommitmentswemadeinourstrategicplan,ourfoundationofcontinuousimprovementandourvaluesofstartwithheartandstrengthinteam.Thisresolutionismeanttospeakspecificallytowhatwe,asadistrict,standforinregardtoeliminatingracismandbiasinourschools.IthinkitisveryimportantthattheBoardofEducationgoontherecordwithwherewestandontheseimportantissues.I’llbeginbyreadingthedraft,andthenI’llopenitupforanydiscussionbytheboard.


June 16, 2020

2

Whereas,racismpermeateseveryareaofsocietyinourcountry,includingourschools;andWhereas,it isincumbentuponallofustofighttoendracismandexposeandaddressbiasinoursociety;andWhereas, Upper Arlington Schools adds its voice and resources to stand with those who haveexpressedtheneedforchange;and

Whereas,wearecommittedtohelpingtofindsolutionsthateliminateracism,socialinjustice,biasandbigotry;and

Whereas,we further commit to continue listening, learning, growing and improving educationalpracticessothateverychildhasasafespacetolearn,growandthrivewithoutfearofprejudiceorbiasbaseduponrace,color,ethnicityornationalorigin;and

Whereas,wefurthercommittoensuringthatdiversity,equityandinclusionandtherelatedissuesofstudentachievementandsafetyaretopofmindatalltimes;and

Whereas, we further commit to diversifying our teaching and administrative staff, adding anexecutivedirectorofdiversity,equityandinclusion,andcreatinganequityadvisoryboard;

Whereas, it is our responsibility to teach and lead with diversity, inclusiveness, empathy,compassionandcivility;and

Whereas,wearecommittedtoprovidingourstudentswiththetoolstoleavebehindwhatdividesus,andbringustogetherasone;and

Therefore, the Upper Arlington Board of Education resolves to eliminate racism, social injustice,biasandbigotryinourschoolcommunity.

Boardmembersdiscussedandsupportedthedraftresolution,noeditsweremade.

Ms.Trentmoved,Ms.Mohrsecondedtoapprovethedraftresolutionaspresented 20-67 AYES: Ms.Mohr,Ms.McKenna,Ms.Trent,Mr.McKenzieandMs.Drees NAYS: None

NowI’dliketoreturntotheactionstepsImentionedearlier.

� First,IrecommendthattheboarddirectthedistricttocreateanEquityAdvisoryBoard.Ourdistricthasalonghistoryofutilizingexpertguidanceonimportantissues.Wemustdothesamenow,andlooktoourcommunity,ourstudents,ourstaffandotherexpertsforguidance.I’veaskedDr.ImhofftoreportbacktotheBoardofEducationonapotentialprocessforcreatingtheEquityAdvisoryBoardnextweek.

� IrecommendthatDr.Imhoffshareaprocessforcollectingstaff,studentandcommunityvoice

intheselectionofthenewexecutivedirectorofdiversity,equityandinclusion.Iwouldaskthathealsobringthattousatourmeetingnextweek.

� Irecommendthatourcommunicationsdepartmentcreateanewsectionofourdistrictwebsite

thatsharesourcommitmenttoourdiversity,equityandinclusionworkandadditionalresourcesastheybecomeavailable.

� Irecommendachangeinourmeetingagendas.Afewyearsagowhenwebeganadeepdiveintotheissueofschoolsafety,webeganthetraditionofincludingasafetyupdateineverymeeting-whetherthatwasaBoardofEducationmeetingoracommitteemeeting.NowIwouldliketoaskthatthereisalsoanupdateondiversity,equityandinclusionineverymeeting.

June 16, 2020

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Dr.Imhoffthankedtheboardofeducationforsteppingupandleadingduringdifficulttimes.Healsosharedthedistrictandallstaffarecommittedtodirectiontheboardisputtinginplace.Thestaffbelievesinthisworkandwilltaketheboard’sdirectionandmoveitforward.Dr.Imhoffsharedhebelievesnowisthetimeforactionandisappreciativeofnotonlytheresolutionbuttheactionstepsthatfollowed.Heisproudoftheworkthedistricthasdonebutbelievesweareatthebeginningofthisjourney.

Mr.McKenziemovedthattheboardapprovetheactionstepsrecommendedbyMs.Drees:1. ThatwedirectthesuperintendenttocreateanEquityAdvisoryBoard;2. ThatDr.Imhoffcreateaprocesstocollectstudent,familyandstafffeedbackinthehiringof

ournewexecutivedirectorofdiversity,equityandinclusion;3. Thatwecreateasectionofourwebsiterelatedtoanti-racismanddiversity,equityand

inclusionresources;4. AndthatweincludeanupdateonthistopicateveryBoardofEducationandcommittee

meeting.Ms.Mohrsecondedtoapprovetheactionitem

20-68 AYES: Mr.McKenzie,Ms.Mohr,Ms.McKenna,Ms.TrentandMs.Drees NAYS: None

Ms.Dreescontinued,NowI’dliketomoveontothetopicofourSchoolResourceOfficerprogram.TheBoardofEducationandtheadministrationhavereceivedtwoseparatepetitions,andIamgoingtoaskDr.Imhofftosharemoreonthose.Dr.Imhoffsharedlatelastweekwereceivedapetitionfromagroupofstudents,parentsandresidentsthataskedustoconsiderendingourcontractwiththeUpperArlingtonDivisionofPoliceforourSchoolResourceOfficersandtoaffirmourcommitmenttoBlacklivesinourcommunity.Yesterdaywereceivedasecondpetition-alsosignedbystudents,parentsandresidents-askingthatwerejecttherequesttoendourSchoolResourceOfficercontractwiththeUpperArlingtonDivisionofPoliceandthatweaffirmourcommitmenttoschoolsafety.Wearegratefultoeveryoneforsharingtheirvoices-orinthiscasetheirsignatures-onthistopic.Theveryfactthatthesepetitionscametofruitionmeansthereisanopportunityforboththedistrictandthedivisionofpolicetolisten,learnandgrow.Nothingismoreimportanttousthanourstudentsandtrulyhearingthestudentvoice.IcommittotheBoardofEducationthatIwillbeengagingourstudentsinanopendiscussionabouttheSROprogramandhowitmightbechangedorimprovedaswemoveforward.OurSROprogramwasrecentlyexpandedafteranin-depthsafetyauditconductedbyathird-partyschoolsafetyexpert,anditismeanttoaddressphysicalsafetyandtobridgerelationshipsbetweenourschoolsandthepolicecommunity.Thisprogramremainsacriticalpartofourschoolsafetyprogram,andweremaincommittedtotheprogramandthecontinuousimprovementoftheprogram.

Leftblankintentionally

June 16, 2020

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REMARKSBYSUPERINTENDENT,DR.PAULIMHOFF

FALLPLANNINGDr.Imhoffreviewedtheplanningprocessfor2020-21thatwaspreviouslyapprovedbytheboard.Thisplanningprocessincluded3phases:dataphase,designphaseandthedecisionsphase.ThedistricthascompletedthedataphaseanditwassharedwiththeboardatitsworksessiononJune8th.Dr.Imhoffsharedsomekeytakeawaysfromthefeedbackreceivedonrelatedtothespringdistancelearningthatwillimpactplanningforfalldistancelearning.Thesetakeawaysincludedmorestructure,moredefinition,moreliveinstructionandvideoconferencing,fewerplatformsandastrongfocusonthewell-beingofourstudents.Also,weheardthechallengesdistancelearningbroughttoourparents.Therewillbeadistancelearningoptioninthefallthatwilllookverydifferentfromtheexperiencesthispastspring.Districtstaffisworkingwiththeadministrationtocreateadistancelearning2.0forthefall.Thedesignphaseisallaboutcreatingprototypes.Thedistrictwillhavetwooptions–distancelearningoptionandinpersonoption.ThedistrictiswaitingforfinalguidelinesfromtheOhioDepartmentofHealththatwilllayoutparametersforliveinstructioninthefall.Oncetheseguidelinesarereleasedandprototypesarecreated,thedistrictwillcollectfeedbackandthensubmitrecommendationstotheboardinmid-July,ifthetimelineholds.Dr.Imoffremindedtheboardthiscontinuestobeafluidsituationthatcallsforflexibilityandtheabilitytoreactifthingsgetworse.Thedistrictisplanningformanypossibilitiesinordertobefortheupcomingschoolyearandwhateveritmaybring.

PUBLICPARTICIPATION

BobbyCarpenter–Distancelearningandreturningtoin-classinstructionforthe2020-2021schoolyearDanBlechschmidt–DidnotaddresstheboardduetotechnologydifficultiesRossSanford–Distancelearningandfamilywell-beingforthe2020-2021schoolyear

ITEMSFORINFORMATION

Superintendent’supdateDr.Imhoffrevieweddistricthighlights,includingtheClassof2020celebrationparade,endofyearmilestonesfor8thgradersatHastingsandJonesandendofyearmilestonesfor5thgradersattheelementaryschools.StrategicPlanupdateDEIisimportantpartofthestrategicplan,whichwasdiscussedearlierinthemeeting.SafetyupdateDr.ImhoffsharedthedistrictisplanningformeetingswithstudentstoobtainfeedbackontheSROprogram.

BoardPolicies

Number Policy

Revised(changesreflectadditionstoand/ordeletionsfromexistingpolicies)

4120 EmploymentofCertifiedStaff

4120.08 EmploymentofPersonnelforCo-Curricular/ExtraCurricularActivities

June 16, 2020

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Owner’sRepresentativeupdateMr.ChrisPottsandMr.MikeHilton,Districtowner’srepresentativefromTurnerConstruction,providedamonthlystatusreportrelatedtothecapitalimprovementprojects.Treasurer’sUpdate

Mr.GeistfeldreviewedthefinancialactivitythroughMay2020.Mr.Geistfeldreviewedthefollowingapprovedconstructionchangeorderssincethelastreport:

Mr.GeistfeldreviewedthefinancialdiscussionthatoccurredattheworksessiononJune8th.Asareminder,thedistrictisinachallengingfinancialtime.Theworkingfive-yearforecastshowsdeficitunreservedfundbalancesof$16millioninFY2022-23and$37.3millioninFY2023-24.Mr.Geistfeldreviewedthe3waystoimpactanunreservedfundbalance:1)increaseforecastedrevenue,2)decreaseforecastedexpenditures,and3)useaportionofthebudgetreserve.Thesecanbeconsideredthreedifferentleversthatmaybeusedindividuallyortogethertoaffectthefundbalance.

Asrequested,Mr.GeistfeldsharedaplantoincreasetheunreservedfundbalancesanddelaytheplannedoperatinglevyfromNovember2020toNovember2021.

Mr.Geistfeldmadethefollowingrecommendation:

• DelaytheplannedoperatinglevyfromNovember2020to2021;• Implementabudgetreductionplanwithinthegeneralfundtoincreasetheendingcashbalance

atJune30,2024by$4.6million(May2020five-yearforecastisthebasefortracking);• Thebudgetreductionplanwillincludeathree-yearhiringfreeze(schoolyears2020-21,2021-22

and2022-23)onplannednewpositions(notpositionsthatareopenduetoretirementorresignation).Thehiringfreezeexcludesthefollowingpositions:executivedirectorofdiversity,equityandinclusion;andstaffingpositionsrelatedtothealldaykindergartenprogrambeginningfallof2021;

• Revisethebudgetreservecalculationto13%ofannualexpendituresversusthecurrent25%withtheintentiontheboardwillstrivetoincreasethebudgetreservebalancesbackto25%infutureyears.

June 16, 2020

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Ms.TrentmovedthattheboardapprovethefollowingitemsasoutlinesbyMr.Geistfeld:• DelaytheplannedoperatinglevyuntilNovemberof2021;• Implementabudgetreductionplanwithinthegeneralfundtoincreasethecashbalanceat

June30,2024by$4.6million;• Implementathree-yearhiringfreezeonnewpositions-withtheexceptionoftheexecutive

directorofdiversity,equityandinclusionandtheall-daykindergartenprogramthatbeginsnextfall;and

• Revisethebudgetreservecalculationto13%ofannualexpenditures.Ms.Mohrsecondedtoapprovetheactionitem

20-69 AYES: Ms.Trent,Ms.Mohr,Ms.McKenna,Mr.McKenzieandMs.Drees

NAYS: None

Ms.DreesstatedduetotheimportanceoftheitemsjustapprovedshebelievesitwouldbeappropriatefortheBoardtosendalettertoourresidents.SheaskedKarentodraftaletterfortheboard’sconsideration.Ms.Dreesreadthefollowingdraftcommunityletter:

DearUpperArlingtoncommunitymember,

UpperArlington’sschoolsareattheheartofourcommunity,and,asyourBoardofEducation,wetrulyvalueresidents’commitmenttoourschoolsandthechildrenofUpperArlington.Wewanttotakethisopportunitytoprovideeveryonewithanupdateonourdistrict’sfinancesandourfinancialplansforthefuture.

LastNovember, thedistrictannounced that itwould return to voters in the fall of2020withanoperatinglevy.Asyouknow,muchhaschangedinourschoolsoverthepastfewmonths,andpeoplehereandacrossthecountryarefacingfinancialchallenges.

InMay, our district receivedword of a funding cut from the state ofOhio for the 2019-2020 school year.Additionalcutsinstatefundingforourschoolsarepossibleinthefuture.

Wehavebeenworkingalongsidethedistricttodevelopasensibleandsoundfinancialplanthatworksforourcommunitymembers and for the future of our schools. After thoughtful consideration,we havemade thedecisiontopostponeourplansforanoperatinglevyuntilNovemberof2021.Withthispostponementofthelevy, we must take several necessary and difficult steps to be responsible stewards of our residents’investmentinourschools.

Inordertomaintaindistrictoperationsoverthenextyearandcontinueprovidingahigh-qualityeducationtothestudentsofUpperArlington,wewilldecreaseforecastedexpendituresanddipintothedistrict’sbudgetreservefund.Thiswillenableustocoverforoneyeartherevenuegapthatwascreatedbythedecreaseinstatefundsandthelackofa2020ballotissue.

We are grateful for the district’s history of sound financial planning and the long-standing practice ofmaintaining a conservative budget reserve in case of a future crisis. We feel the economic challengespresentedbythepandemiccertainlymeetthestandardsfortappingintothisreserve.

Wearealready takingsteps todecreaseexpenditures,mostnotablyby implementinga three-yearstaffingfreeze. While we will fill necessary vacated positions, we will not be expanding our staff despite oursignificantandcontinuedenrollmentgrowth.

There will be two exceptions to this: our planned implementation of districtwide all-day kindergartenbeginninginthefallof2021andthehiringofanexecutivedirectorfordiversity,equityandinclusionforthefall of2020.Weare committed tomoving forwardwith this vitalwork so thatweensureevery student iswelcomed,respected,supportedandcelebrated.

June 16, 2020

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PleaseknowthatwecontinuetobecommittedtoprovidingthehighestqualityofeducationforeverychildinUpper Arlington. We will move forward with a keen eye for savings that preserve the overall studentexperience,buttherewilllikelybeimpactsonourclassroomsandouracademicprograms.Wefeelconfidentthesemeasurescancarryusthrough2021,buttheballotissueinNovemberofthatyearwillbeamongthemostcriticalinthedistrict’shistory.

Inconclusion,wewouldliketothankourentirecommunityforallyouhavedonetosupportourstudentsandourstaffoverthepastfewmonths.Whilewefacemanyuncertainties,wetrulybelievewecanpullthroughthischallengingtimetogetherasacommunity.

Ms.Dreesaskedforcommentsand/oreditsfromtheboard Boardmemberssharedcommentsbutnorevisionstotheletterweremade.

Ms.McKennamoved,Ms.Mohrsecondedtoapprovetheletterasdraftedandsendthelettertoourresidents. 20-70

AYES: Ms.Mohr,Ms.McKenna,Ms.Trent,Mr.McKenzieandMs.Drees NAYS: None

CONSENTAGENDA

Mr.McKenziemoved theBoard to approve the following consent agenda action items as recommendedby theSuperintendent:

SchoolYearCalendars:2021-2022;2022-2023;2023-2024—ExhibitsA-1,A-2andA-3

InvestmentReportforthemonthendingMay31,2020—ExhibitB-1

FinancialStatementforthemonthendingMay31,2020—ExhibitB-2

PurposeandIntentStatementforFY20andcontinuing—ExhibitB-3

PurchasesinAccordancewithO.R.C.5705.41(D)(1)

Vendor ItemPurchased Fund Amount

KatherineBlytheWood Multisensoryreadinginstruction GeneralFund $3,000.00

Transfers

TRANSFERFROM TO AMOUNT

GeneralFund HastingsAthletics(300-9815) $5,000.00

GeneralFund JonesAthletics(300-9911) $5,000.00

CertifiedStaff IssuanceofContracts*

Name Position Training/Step

AmountofContract Contract

AllisonBuerk Teacher 1.0 MA/3 1yearLimitedContractforthe2020-2021schoolyear

RichardBurbridge Teacher 1.0 MA/0 1yearLimitedContractforthe2020-2021schoolyear

AdrianeGhidotti Teacher 1.0 MA/4 1yearLimitedContractforthe2020-2021schoolyear

AlyssaLively Teacher 1.0 MA/3 1yearLimitedContractforthe2020-2021schoolyear

AshleyParks Teacher 1.0 BA/4 1yearLimitedContractforthe2020-2021schoolyear

*Allappointmentsofpersonnelarespecificallyconditionedonandsubjecttosuccessfulbackgroundchecks,receiptandfinaladministrativereviewofallapplicationrecordsandreceiptofallothernecessarydocumentation.

June 16, 2020

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AcceptanceofRetirement/Resignation

Name Position Reason EffectiveDate

KristieCrane Teacher Resignation 05/29/2020

AlyssaLively Teacher Resignation 05/28/2021

ErinMcGuire Teacher Resignation 05/29/2020

RevisionofContract Name Position CurrentContract RevisedContract

JeremyStuhlfauth Teacher MA/9 MA+10/9

RenewalofContract Name Position Training/Step TypeofContract

KendraChandler Teacher .4FTE Renewal1yearLimitedContractforthe2020-2021schoolyear

MatthewZelnik Teacher .6FTE Renewal1yearLimitedContractforthe2020-2021schoolyear

LeaveofAbsence Name Position AmountofLeave Reason EffectiveDate

JulieEirich Teacher .5FTE UnpaidPersonalLeave 08/17/2020-05/28/2021

KristyWilhelmsen Teacher .4FTE UnpaidPersonalLeave 08/17/2020-05/28/2021

RescindLeaveofAbsence Name Position AmountofLeave EffectiveDate

MelissaSylvester Teacher 1.0FTE 08/17/2020-05/28/2021

SummerReadingProgram

Name Position RateofPay EffectiveDate

DebraAmling Teacher $28.72p/hour 06/01/2020

AnjaliDas Teacher $27.12p/hour 06/01/2020

AndreaRowson Teacher $24.71p/hour 06/01/2020

HighSchoolIncompleteCourseCoordinators Name Position RateofPay EffectiveDate

AngelaMcCubbin InterventionSpecialist $24.71p/hour 06/01/2020

WendyPinta Teacher $24.71p/hour 06/01/2020

ExtendedSchoolYear Name Position RateofPay EffectiveDate

BethAbramovitz Testing $60.00p/hour 06/01/2020

MarkCrawford InterventionSpecialist $39.27p/hour 06/01/2020

MeganEisaman InterventionSpecialist $39.27p/hour 06/01/2020

ChasityGarling OrtonGilllingham $60.00p/hour 06/01/2020

CaitlainHolland OrtonGillingham $60.00p/hour 06/01/2020

DuztinHord Deaf/HardofHearingTeacher $60.00p/hour 06/01/2020

BobbyHuffman InterventionSpecialist $39.27p/hour 06/01/2020

ReanaKalonji InterventionSpecialist $39.27p/hour 06/01/2020

ColleenKovacs SpeechandLanguagePathologist $60.00p/hour 06/01/2020

MarianneMayhan OccupationalTherapist $60.00p/hour 06/01/2020

ShaneMcCloskey InterventionSpecialist $39.27p/hour 06/01/2020

LisaReed OccupationalTherapist $60.00p/hour 06/01/2020

AmyTolson SpeechandLanguagePathologist $60.00p/hour 06/01/2020

KelseyTrausch InterventionSpecialist $39.27p/hour 06/01/2020

FrankTuttle InterventionSpecialist $39.27p/hour 06/01/2020

June 16, 2020

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SummerAcademy Name Position RateofPay MaximumHours

JimFronk MathCamp $26.34p/hour 120*

DarrionHouse MathCamp $26.34p/hour 120*

BradPiunno OnlineAlgebraI $27.90p/hour 90

LaurenPiunno OnlineAlgebraI $28.72p/hour 72*

* Revisiontopreviouslyapprovedhours

MemorandumofUnderstandingwithUpperArlingtonEducationAssociation—ExhibitC-1

ClassifiedStaff

AcceptanceofResignation/Retirement Name Position Reason EffectiveDate

JosephSlover,Sr. Maintenance Retirement 08/31/2020

OtherStaff ChangeofStatus

Name CurrentPosition NewPosition RateofPay EffectiveDate

CarolineCallaghan BECSAssistantTeacher

BECSPermanentBuildingSubstitute $13.94p/hour 08/01/2019

JobDescription:DigitalContentInstructor—ExhibitC-2 BoardPolicies Number Policy


0169.1 PublicParticipationinBoardMeetings

ExtendedDuty Position Employee School Amount ExtendedDuty–July/August2020(maximum3days) AmyAspengren UAHS $1,500.69 ExtendedDuty–July/August2020(maximum3days) AllenBanks UAHS $1,661.49 ExtendedDuty–July/August2020(maximum3days) MatthewBiedenbach UAHS $1,661.49 ExtendedDuty–July/August2020(maximum3days) ElizabethHughes UAHS $1,526.82 ExtendedDuty–July/August2020(maximum3days) MaryanneHolloway UAHS $1,745.94 ExtendedDuty–July/August2020(maximum3days) HeatherBuffer UAHS $1,742.52 ExtendedDuty–July/August2020(maximum3days) JeanneBeaver District $1,715.07 ExtendedDuty–July/August2020(maximum4.5days) ErinMiguel District $2,639.52 ExtendedDuty–July/August2020(maximum3days) ChristinaFarbizo Hastings $1,638.48 ExtendedDuty–July/August2020(maximum3days) ShannonRiley Hastings $1,739.10 ExtendedDuty–July/August2020(maximum3days) CatherineShapiro Hastings $1,745.94 ExtendedDuty–July/August2020(maximum3days) NancyRapport Jones $1,759.68 ExtendedDuty–July/August2020(maximum3days) JackieMagill Jones $1,251.81 ExtendedDuty–July/August2020(maximum3days) AshleyOsinski Jones $1,305.36 ExtendedDuty–July/August2020(maximum5days) AlexaStazenski District $2,858.45 ExtendedDuty–July/August2020(maximum3days) DebAmling District $1,739.10 ExtendedDuty–July/August2020(maximum5days) LisaShambaugh District $2,858.45 ExtendedDuty–July/August2020(maximum3days) AndreaRowson District $1,661.49

June 16, 2020

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SupplementalContracts Position Employee School Amount FTE LPDCCoordinator KatieBenton Barrington $1,500.00

LPDCCoordinator JamieKiefaber Greensview $1,500.00

LPDCCoordinator LeslieHancock Tremont $1,500.00

LPDCCoordinator ValerieKearney Wickliffe $1,500.00

LPDCCoordinator ElizabethIngraham Windermere $1,500.00

LPDCCoordinator ShannonRiley Hastings $1,500.00

LPDCCoordinator MichelleLombardi Jones $1,500.00

LPDCCoordinator SteveColahan UAHS $1,500.00

LPDCCommitteeChair ErinMiguel District $2,000.00

SummerCreditRecovery HerbHenderson UAHS $23.95p/hourupto180hours

BoysHeadCrossCountryCoach BrynRohlck UAHS $4,947.00

AssistantFootballCoach TomTrace UAHS $7,013.50

GirlsHeadGolfCoach AndrewHoobler UAHS $4,465.00

GirlsAssistantTennisCoach SamanthaKruger UAHS $2,606.50

GirlsAssistantVolleyballCoach KelliStucky UAHS $3,280.56

GirlsHeadWaterPoloCoach CaitlainSpangler UAHS $3,982.00

BandDirector ToddFessler UAHS $6,865.00 AssistantBandDirector KolinRedman UAHS $5,993.00 AssistantCheerFootballCoach KendraChandler UAHS $3,281.60

PupilActivityProgramContracts* Position Name School Amount FTE HeadCheerFootballCoach ChrisHayes UAHS $5,869.00 AssistantCheerFootballCoach ColleenSparks UAHS $2,068.95 BoysAssistantCrossCountryCoach AlexanderLarsick UAHS $2,606.50 GirlsHeadCrossCountryCoach AllisonEwing UAHS $4,010.00 GirlsAssistantCrossCountryCoach PhillipWright UAHS $2,606.50 HeadFieldHockeyCoach SaraGreaves UAHS $5,405.00 AssistantFieldHockeyCoach AnnieVonderBrink UAHS $2,902.25 AssistantFootballCoach MarcelloVelasquez UAHS $6,378.45 AssistantFootballCoach ChrisVangas UAHS $5,796.05 AssistantFootballCoach SheldonHill UAHS $6,378.45 AssistantFootballCoach DonCurtis UAHS $4,979.00 AssistantFootballCoach MatthewGreen UAHS $6,378.45 AssistantFootballCoach(Freshman) RandyMueller UAHS $2,898.03 .5 AssistantFootballCoach(Freshman) TylerRowe UAHS $2,283.78 .5 BoysHeadGolfCoach TroyArbaugh UAHS $4,465.00 BoysJVAssistantGolfCoach DrewBasil UAHS $2,606.50 BoysVarsityBAssistantGolfCoach MatthewHuling UAHS $2,902.25 GirlsAssistantGolfCoach JohnCarmichael UAHS $2,606.50 BoysAssistantSoccerCoach ChrisClinton UAHS $3,280.55 BoysHeadSoccerCoach KevinDonovan UAHS $6,599.00 BoysJVAAssistantSoccerCoach PaulGarland UAHS $4,289.35 GirlsAssistantSoccerCoach ChadBlomgren UAHS $3,280.55 GirlsJVAAssistantSoccerCoach AlyxZodovny UAHS $4,289.35 GirlsHeadSoccerCoach AndrewKessinger UAHS $5,047.00 GirlsHeadTennisCoach ShawnStamps UAHS $7,179.00

June 16, 2020

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PupilActivityProgramContracts*(continued) Position Name School Amount FTE GirlsAssistantVarsityBTennisCoach RalphWalton UAHS $2,902.25 GirlsAssistantVolleyballCoach AnnieKovalesky UAHS $4,289.35 GirlsHeadVolleyballCoach ChrisVanArsdale UAHS $7,991.00 BoysAssistantWaterPoloCoach TommyDickhaut UAHS $2,068.95 BoysHeadWaterPoloCoach JJSpangler UAHS $4,410.00 GirlsAssistantWaterPoloCoach BestyTrace UAHS $2,336.75 AssistantBandDirector JoshDrouillard UAHS $3,785.00 Percussion DanRumpz UAHS $1,283.00

* Allappointmentsofpersonnelarespecificallyconditionedonandsubjecttosuccessfulbackgroundchecks,receiptandfinaladministrativereviewofallapplicationrecordsandreceiptofallothernecessarydocumentation.

Redactionofpreviouslyissuedcontracts Position Employee MathRemediation JimFronk Volunteers Name Sport Building Supervisor PatrickMcCormack GirlsSoccer UAHS AndrewKessinger SarahWall GirlsSoccer UAHS AndrewKessinger CassieDick GirlsTennis UAHS ShaunStamps SeanNeary GirlsVolleyball UAHS ChrisVanArsdale

Operations

AcceptanceofGiftsandDonations School/Activity Donor Item Value

District

LegacyFund BerryFamilyFoundation Cash $1,500.00

LegacyFund EllenErlanger Cash $500.00

LegacyFund MiroloCharitableFoundation Cash $50,000.00

LegacyFund BethanyPrill Cash $500.00

LegacyFund JustinandKariRucker Cash $312.50

ApprovaltoSell/Dispose/DonateEquipment—ExhibitD-1

CentralOhioEducationalServiceCenter

TheCentralOhioEducationalServiceCentersubmitteditsannualapplicationfortheuseofclassroomspaceasfollows: Building Room Unit

Burbank 202 Preschool





Windermere 211 Hearing

Hastings 115A Hearing

HighSchool 210 SED

HighSchool 112 Hearing

HighSchool 206 Hearing

ItshouldbenotedthatamajorityofthechildrenenrolledineachclasslivewithintheUpperArlingtonCitySchoolDistrictboundaries.ThetermoftheusageisJuly1,2020throughJune30,2021.

June 16, 2020

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Ms.McKennasecondedtoapprovetheconsentagendaactionitems. 20-71 AYES: Ms.Mohr,Ms.McKenna,Ms.Trent,Mr.McKenzieandMs.Drees NAYS: None

Construction

Ms. McKenna moved the Board approve the following construction action item as recommended by theSuperintendent:

�ProfessionalServicesAgreementwithMoodyNolanforfurnitureinstallationintheamountof$122,815.—Exhibit-IX-1

Ms.Mohrsecondedtoapprovetheconstructionactionitems. 20-72 AYES: Ms.Mohr,Ms.McKenna,Ms.Trent,Mr.McKenzieandMs.Drees NAYS: None

ADJOURNMENT At7:48pmMr.McKenziemoved,Ms.Mohrsecondedtoadjourn. 20-73 AYES: Ms.Mohr,Ms.McKenna,Ms.Trent,Mr.McKenzieandMs.Drees NAYS: None


1

UpperArlingtonBoardofEducationVideoConference(duetoCOVID-19pandemic;livestreamedonyoutube.com)

June24,2020–8:03amCALLTOORDER

Memberspresent:Ms. JennyMcKenna (arrivedat8:25am),Ms.CarolMohr,Ms. Lori Trent,Mr. ScottMcKenzieandMs.NancyDrees


Dr. Paul W. Imhoff, Superintendent; Mr. Andrew Geistfeld, Treasurer; Dr. Kathy Jenney,AssociateSuperintendent

ROLLCALL

APPROVALOFAGENDA

Ms.Mohrmoved,Mr.McKenziesecondedtoapprovetheagendaaspublished 20-74 AYES: Ms.Mohr,Ms.Trent,Mr.McKenzieandMs.Drees NAYS: None

COMMUNICATIONSTOTHEBOARD

REMARKSBYADMINISTRATION

Diversity,EquityandInclusion(DEI)Dr.Imhoffthankedtheboardfortheircontinuedleadershipindiversity,equityandinclusion.HealsothankedUAEA,OAPSEandalldistrictstafffortheircommitmentandleadershipofworkrelatedtoDEIoverthepastfewyearsandlooksforwardtotheworkahead.Dr.ImhoffreviewedaproposalforthecreationofanEquityAdvisoryBoard(seeExhibitIII-1).ThepurposeofthisAdvisoryBoardistoutilizeexpertguidanceandexperiencetocreatesolutionsintheareasofdiversity,equityandinclusionandtoensurethedistrictcontinuestomoveforwardinitscommitmenttoalldiversity,equityandinclusionwork.Hereviewedthereportingstructureandanticipatedmakeupofthe12-15memberboardandtheproposedtimeline.Dr.Imhoffalsoreviewedtheinitialgoalsofthisboard:

• Identifying,gatheringandreviewingdatatogainanunderstandingofthetruestudent,staffandfamilyexperienceintheUpperArlingtoncommunity;

• Definingequityasitrelatestotheoverallmissionandstrategicplanofthedistrict;• SupportingrelationshipswiththeCityofUpperArlingtonandotherlocalpublicentitiesengagingin

diversity,equityandinclusionefforts;• Buildingasenseofopennessandsafetyinnavigatinguncomfortableconversationswithandamongstthe

UpperArlingtoncommunity;and• Providinginsightandfeedbackonrecruitingandretainingadiversestaffwhenjobopeningsareavailable.

TheboardaskedvariousquestionsregardingthemakeupoftheadvisoryboardandtheinvolvementofthenewDEIExecutiveDirectorpositionintheformationofthisboard.

Ms.Mohrmoved,Ms.TrentsecondedtoapprovetheEquityAdvisoryBoardProposal(ExhibitIII-1)asrecommendedbythesuperintendent.

20-75

AYES: Ms.Mohr,Ms.Trent,Mr.McKenzieandMs.Drees

NAYS: None

Ms.McKennaarrivedat8:25am.


June 24, 2020

2

ExecutiveDirectorofDEIDr.KathyJenneyreviewedthehiringprocessandtimelinefortheExecutiveDirectorofDEI.Thisprocessincludesinformationgatheringfromvariousfocusgroupsandsurveystodeterminethekeyskillsanddemandsofthisposition.TheinterviewcommitteewillbecomprisedoftheEquityAdvisoryBoardchairs,administrators,teachersandstudent/recentgraduates.BurbankEarlyChildhoodSchool(BECS)Dr.Jenneyreviewedtherevisedregulationsfromthestateforthere-openingofpreschoolprogramslicensedbyOhioDepartmentofEducation.Theseregulationsincludedlimitingclassestonomorethanninestudents.ThisrevisionhasadirectandharmfulimpactonBECSandrequireschangestotheBECSprogram.AsBECSiscompletelytuitionfunded,thereductioninenrollmentcreatesaneedtoreducestaffingnumbers.Thefollowingarerecommendedchanges:

• BECSwillcancelall2020summerprogramsthatwereplanned.• BECSwillsuspendtheYoungPreschoolandKindergartenWrap-Aroundprogramsforthe2020-21

schoolyear.• Staffinglevelswillbeadjustedtoreflectthereducedprogramofferings.

Dr.JenneysharedtheserecommendationsarenoteasytomakeasBECSanditsstaffarepartofthedistrictfamilyandhavebeenforalongtimebutthedistricthasafinancialresponsibility.Dr.JenneythankedDr.KathyLawton,ProgramDirector,andJeriZurhorst,ProgramCoordinator,fortheirhelpworkingthroughtheimpactoftherevisedregulationsandthankedallBECSstaffmembersforbeingveryprofessionalduringthischallengingandemotionaltime.FallPlanningDr.ImhoffsharedUAEA,OAPSEandtheadministrativeteamcontinuestoworkhardinpreparingforthefall.ThedistrictisstillwaitingonguidelinestobereleasedfromtheGovernor’sOfficeandtheOhioDepartmentofHealth.Thedistrictisalsocollaboratingwithotherlocaldistrictsasinformationbecomesavailable.Dr.Imhoffalsosharedonthenationallevel,AASAisadvocatingforadditionalfundingtoassistwithallthenewrequirements.

REMARKSBYTHEUPPERARLINGTONEDUCATIONASSOCIATION(UAEA)

UAEACo-President,LeslieWatkins,sharedcommentsonUAEA’sperspectiveofdistancelearningthatoccurredthispastspringandtherelatedchallenges.Ms.Watkinsalsosharedfutureconcernsformembersandstudentsasthedistrictplansforthefallof2020.Inclosing,Ms.Watkinssharedthingswillnotbeperfectaswecontinuetore-actandadjusttonewchallengesbutUAEAwillcontinuetobeapartnerwiththeboard,administrationandparentsinhelpingsupportourkidsthroughthischallengingtime.

PUBLICPARTICIPATION

MatthewCourser–BurbankEarlyChildhoodSchoolrestructuring

CathyPultz–DEIAdvisoryBoard

ITEMSFORINFORMATION

Treasurer’supdateMr. Geistfeld reviewed the following agenda items: OAPSE – contract extension, final FY19 appropriations,temporaryFY20appropriations,transfers/advancesandauxiliaryschoolcontracts.

June 24, 2020

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Five-YearForecastRevisionMr.GeistfeldreviewedthekeypointsinaresolutionpassedbytheboardatitsJune16thboardmeeting.Thesepointsincluded:

• DelaytheplannedoperatinglevyfromNovember2020to2021;• ImplementabudgetreductionplanwithinthegeneralfundtoincreasetheendingcashbalanceatJune

30,2024by$4.6million(May2020five-yearforecastisthebasefortracking);• Thebudgetreductionplanwillincludeathree-yearhiringfreeze(schoolyears2020-21,2021-22and

2022-23)onplannednewpositions(notpositionsthatareopenduetoretirementorresignation).Thehiringfreezeexcludesthefollowingpositions:executivedirectorofdiversity,equityandinclusion;andstaffingpositionsrelatedtothealldaykindergartenprogrambeginningfallof2021;

• Revisethebudgetreservecalculationto13%ofannualexpendituresversusthecurrent25%withtheintentiontheboardwillstrivetoincreasethebudgetreservebalancesbackto25%infutureyears.

Mr.GeistfeldreviewedthekeychangesinJune’srevisedfiveyearforecastandassumptions:

Revenue• Propertytaxes–increasedresidentialvaluationfortaxyear2020by14%duetoreappraisal• Property taxes– increaseddelinquencyby1% forcollectionyears2021and2022andassume

additionaldelinquencyamountsarepaidbycollectionyear2024• Unrestricted state revenue – revised state budget reduction for 2019-20 to approximately

$500,000basedonHB164passageinJune2020limitingreductionamounts.Expenditures/Reserves

• 2019-20 expenditures – decreased amounts due to actual expenditures being less thanforecasted,largelyduetotheimpactofthepandemic.

• 2020-2024 – decreased expenditures due to elimination or deferral of 15 new positionsoriginallyforecasted.

• 2020-2024–reducedbudgetreservecalculationto13%oftotalexpenditures.

Mr.Geistfeldsharedafter implementing thevariousrevisions to the forecast, thedistrictshowsapositivecashbalancethrough2023-24fiscalyearof$8.1million;however,aftertaking intoconsiderationthebudgetreserve,theunreservedfundbalanceforthe2023-24fiscalyearcontinuestobenegative(-$7.5million).

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June 24, 2020

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CONSENTAGENDA

Ms.McKennamoved theBoard to approve the following consent agenda action items as recommendedby theSuperintendent:

FinalFY20Appropriations—ExhibitB-1

TemporaryFY21Appropriations—ExhibitB-2

ApprovalofRevisedFive-YearForecastandassumptions—ExhibitB-3

Transfers/Advances

TRANSFERFROM TO AMOUNT GeneralFund IBTesting(018-9104) $2,110.45 GeneralFund Arlingtonian(200-9100) $1,152.58 ADVANCEFROM TO AMOUNT GeneralFund ElementaryAuthorVisits(019-9166) $10,000.00 GeneralFund LegacyCampaign(070-9519) $1,920,139.95 GeneralFund StateBusProgram(499-9020) $4,335.00 GeneralFund ESSER(507-9021) $117,386.00 GeneralFund FY20IDEA(516-9120) $77,691.64 GeneralFund FY20IDEARestoration(516-9120) $26,331.15 GeneralFund FY20TitleIIILIEL(551-9020) $2,439.39 GeneralFund FY20TitleI(572-9020) $43,629.60 GeneralFund FY20TitleII-A(590-9020) $7,326.20 GeneralFund FY20TitleIV-A(599-9020) $4,136.34

Contracts

� RenewalofcontractwithMcKeonEducationGroupforSt.AndrewSchoolforFY20-21inanamountnottoexceed$118,000.ThiscontractispaidwithfundsallocatedtoSt.Andrew.

� ContractwithColumbusSpeechandHearingCenterforSt.AndrewforFY20-21inanamountnottoexceed$64,800.ThiscontractispaidwithfundsallocatedtoSt.Andrew.

� ContractwithColumbusTherapyAssociatesforSt.AndrewforFY20-21occupationaltherapyservicesat$75/hr.ThiscontractispaidwithfundsallocatedtoSt.Andrew.

� RenewalofcontractwithEducationProjectsandPartnershipsLLCforFY20-21inanamountnottoexceed$44,250.

CertifiedStaff

LeaveofAbsence Name Position AmountofLeave Reason EffectiveDate

WhitneySchumacher Teacher 1.0 ChildcareLeave 08/17/2020-09/11/2020

ClassifiedStaff

ChangeofStatus Name CurrentPosition NewPosition Step EffectiveDate

KimGard Secretary(10month) Secretary(12month) 5 06/22/2020

One-yearextensionofcollectivebargainingagreementbetweenOAPSE,LocalChapter201andtheUpperArlingtonBoardofEducation,July1,2020throughJune30,2021

OtherStaff

AcceptanceofResignation

Name Position Reason EffectiveDate

KristinaL.Garrison ExecutiveAssistant Resignation 07/03/2020

June 24, 2020

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InitialAppointment*

Name Position Step EffectiveDate

MaxKoontz TechnologySupportTechnician 2 07/06/2020


BurbankEarlyChildhoodSchools:(BECS)

� ProgramChangeResolution—ExhibitC-1

� BECSStaffReductionResolution—ExhibitC-2

� AbolishmentofBECSpart-timereceptionistpositionresolution—ExhibitC-3

� AbolishmentofBECShealthaidepositionresolution—ExhibitC-4

BoardPolicies

Number Policy Description


4120 EmploymentofCertifiedStaff ReflectscurrentOhiolawandshouldbeadopted

4120.08 EmploymentofPersonnelfor

Co-Curricular/ExtraCurricularActivitiesReflectscurrentOhiolawandshouldbeadopted

SupplementalContracts Position Employee School Amount FTE 7thGradeHeadGirlsVolleyballCoach LydiaShivers Hastings $2,729.00

HeadCrossCountryCoach KellyRepicky Hastings $2,384.00

HeadGirlsTennisCoach CarolynLombardo Hastings $1,791.00

HeadBoysGolfCoach RickWickiser Hastings $3,430.00

8thGradeHeadFootballCoach AdamOliver Jones $7,627.00

8thGradeHeadGirlsVolleyballCoach KaraCulp Jones $3,430.00

HeadCrossCountryCoach GrantRiesen Jones $3,430.00

HeadGirlsGolfCoach MarkJohnston Jones $4,163.00

HeadBoysGolfCoach NickJudy Jones $3,779.00

Co-8thGradeHeadFootballCoach VincentDeMaria Hastings $3,087.00

7thGradeAssistantFootballCoach BrianHardesty Jones $3,155.75

PupilActivityProgramContracts* Position Name School Amount FTE 8thGradeHeadFieldHockeyCoach JacquelineDeLaney Jones $2,661.00

Co-8thGradeHeadFootballCoach DujuanWhite Hastings $2,516.50

8thGradeAssistantFootballCoach TylerTanner Hastings $1,791.90

8thGradeAssistantFootballCoach GaryDarby Hastings $1,432.35

7thGradeAssistantFootballCoach PatrickDimmick Hastings $2,866.00

7thGradeAssistantFootballCoach JeromeTurner Hastings $2,068.95

7thGradeHeadFootballCoach VinceLyons Hastings $3,595.00

7thGradeHeadCheerFootballCoach KendallColombo Hastings $1,791.00

8thGradeHeadCheerFootballCoach ErinTossey Hastings $1,791.00

8thGradeHeadBoysSoccerCoach DanteBayliss-Garcia Hastings $3,430.00

7thGradeHeadBoysSoccerCoach BlakeHolder Hastings $2,384.00

8thGradeHeadGirlsSoccerCoach KendallMitchell Hastings $2,384.00

8thGradeHeadGirlsVolleyballCoach PhilNagy Hastings $2,729.00

HeadGirlsGolfCoach KatherineGuertin Hastings $2,384.00

7thGradeCo-HeadFieldHockeyCoach JessicaSaffell Hastings/Jones $1,791.00

June 24, 2020

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PupilActivityProgramContracts*(continued) Position Name School Amount FTE 7thGradeCo-HeadFieldHockeyCoach SamanthaWelsh Hastings/Jones $1,791.00

SiteManager MattRice Hastings $675.00

SiteManager MitchellBodden Hastings $675.00

8thGradeAssistantFootballCoach KarlSevers Jones $1,034.47

7thGradeHeadFootballCoach KyleRoberts Jones $4,410.00

7thGradeAssistantFootballCoach BryanFerres Jones $2,866.50

8thGradeAssistantFootballCoach ChuckYoder Jones $2,866.50

7thGradeAssistantFootballCoach JamesFout Jones $1,034.47

7thGradeHeadCheerFootballCoach MaryKateKeethler Jones $1,791.00

8thGradeHeadCheerFootballCoach LeslieRogers Jones $1,791.00

8thGradeHeadBoysSoccerCoach IgnacioGarcia Jones $4,575.00

7thGradeHeadBoysSoccerCoach DaveBlamo Jones $2,729.00

8thGradeHeadGirlsSoccerCoach GraceffaSantina Jones $2,384.00

7thGradeHeadGirlsVolleyballCoach SydneyMasters Jones $2,384.00

AssistantCrossCountryCoach ZacharyCarley Jones $1,773.85

SiteManager MindyBean Jones $675.00

SiteManager NoahTornes Jones $675.00


Operations

ApprovaltoSell/Dispose/DonateEquipment

DescriptionofAsset/Quantity Building/Department UACSDTagand/orSerialNumberUASCDTagand/orserialnumber Reason

ElementaryImprovements Windermere 20120012 Demolished Carpet Windermere 20160018 Demolished Roof Windermere 20170024 Demolished GasLine Windermere 20180006 Demolished ElementaryAddition Windermere 20603428 Demolished ElementaryAddition Windermere 20603429 Demolished ElementaryAddition Windermere 20603430 Demolished ElementaryAddition Windermere 20603431 Demolished GasMeter Windermere 20603467 Demolished ElementarySchool Windermere 20603978 Demolished Monitor Graf 101187 Broken AppleComputer Graf 110888 Broken Ipad Graf 113668 Obsolete iPad Graf IUAS000135961P Obsolete KodakCamera Graf 111226 Obsolete AcerMonitor Graf 111366 Obsolete

HP2420Copier Graf 005876,004724,004723,005863,100490,004727,004719,004726,005864 Obsolete

HP2430Copier Graf 100438 Obsolete HP4100Copier Graf 000977 Obsolete HP4250Copier Graf 005865,104011,102181,60714,60692 Obsolete HP4350Copier Graf 104014,101117,104012 Obsolete AppleiMac20inch Graf 111701 Obsolete Smartboard Graf 103606 Obsolete Smartboard Graf 103607 Obsolete Smartboard Graf 103053 Obsolete

June 24, 2020

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ApprovaltoSell/Dispose/DonateEquipment(continued)

DescriptionofAsset/Quantity Building/Department UACSDTagand/orSerialNumberUASCDTagand/orserialnumber Reason

iPadAir2 Graf 113951 Damaged iMac Graf 112908 Damaged DocumentCamera Graf 102409 Obsolete DocumentCamera Graf 104232 Obsolete Projector Graf 113285 Damaged Projector Graf 005862 Obsolete Projector Graf 005575 Obsolete Tripod Graf 102888 Obsolete Projector Graf 103322 Damaged DocumentCamera Graf 102406 Obsolete iMac Graf 112718 Damaged iMac Graf 112728 Damaged iMac Graf 112789 Damaged DellMonitor Graf 102928 Obsolete DellMonitor Graf 101240 Obsolete DocumentCamera Graf 101802 Broken DocumentCamera Graf 006498 Broken Projector Graf 103409 Broken imac Graf 112865 Damaged iBookG4(laptop) Graf 005528 Obsolete

Contracts

�Renewalofproperty,casualtyandliabilityinsurancewithLibertyMutualInsuranceandcyberliabilityinsurancewithTravelersInsurance—ExhibitD-1

� RenewalofexcessworkerscompensationinsurancewithBenchmarkInsuranceCompany—ExhibitD-2

Ms.Mohrsecondedtoapprovetheconsentagendaactionitems. 20-76 AYES: Ms.Mohr,Ms.McKenna,Ms.Trent,Mr.McKenzieandMs.Drees NAYS: None

OTHER-None

ADJOURNMENT At9:47amMr.McKenziemoved,Ms.Mohrsecondedtoadjourn. 20-77 AYES: Ms.Mohr,Ms.McKenna,Ms.Trent,Mr.McKenzieandMs.Drees NAYS: None


Exh

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B-1

Aug

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1, 2

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Exh

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B-2

Aug

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1, 2

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Exh

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B-3

Aug

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1, 2

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Exhibit B-4August 11, 2020

Date: 08/09/20 Upper Arlington City Schools Page 1Time: 4:14 pm Appropriation Resolution Report (APPRES)

001 GENERAL 102,376,872.27 002 BOND RETIREMENT 18,900,059.48 003 PERMANENT IMPROVEMENT 3,091,954.50 004 BUILDING 3,878,545.42 006 FOOD SERVICE 1,528,980.92 007 SPECIAL TRUST 131,825.00 009 UNIFORM SCHOOL SUPPLIES 249,836.00 018 PUBLIC SCHOOL SUPPORT 385,000.00 019 OTHER GRANT 549,372.87 020 SPECIAL ENTERPRISE FUND 1,483,863.25 022 DISTRICT AGENCY 62,000.00 024 EMPLOYEE BENEFITS SELF INS. 12,083,325.00 026 EMPLOYEE BENEFITS AGENCY FUND 1,360,000.00 027 WORKMANS COMPENSATION-SELF INS 50,000.00 070 CAPITAL PROJECTS 1,920,139.95 200 STUDENT MANAGED ACTIVITY 315,645.46 300 DISTRICT MANAGED ACTIVITY 982,090.31 401 AUXILIARY SERVICES 280,184.40 467 STUDENT WELLNESS AND SUCCESS 172,993.23 499 MISCELLANEOUS STATE GRANT FUND 4,335.00 507 ELEM/SECONDARY SCH EMER RELIEF 304,438.98 510 CORONAVIRUS RELIEF FUND 259,873.00 516 IDEA PART B GRANTS 1,946,321.76 551 LIMITED ENGLISH PROFICIENCY 27,762.81 572 TITLE I DISADVANTAGED CHILDREN 435,876.67 587 IDEA PRESCHOOL-HANDICAPPED 27,553.82 590 IMPROVING TEACHER QUALITY 106,275.04 599 MISCELLANEOUS FED. GRANT FUND 32,615.51

Grand Total All Funds 152,947,740.65


MEMORANDUM OF UNDERSTANDING between EASTLAND-FAIRFIELD CAREER & TECHNICAL SCHOOLS

and UPPER ARLINGTON CITY SCHOOL BOARD OF EDUCATION

This Memorandum of Understanding is by and between the Upper Arlington City School Board of Education ("UA") and the Eastland-Fairfield Career & Technical Schools Board of Education ("EFCTS") related to the provision of Career-Technical Programs ("Programs") to Upper Arlington City School District students who may not be able to access programs at UA or UA’s contracted Career-Technical Planning District (CTPD), Columbus Public, or the access may be inappropriate due to the nature of the student’s Individual Education Plan (IEP). The parties agree as follows:

1. EFCTS agrees to enroll UA students ("Students") who have applied and have been accepted into the EFCTS Programs, so long as EFCTS has capacity in its existing programs.

2. Enrollment of such Students shall be pursuant to an Individualized Education Plan ("IEP") or 504 Plan ("504") and EFCTS' policy on Open Enrollment (5113).

3. During enrollment at EFCTS, UA will maintain responsibility with respect to federal and state obligations related to IEP or 504. EFCTS agrees to provide instruction in the EFCTS programs consistent with the requirements of the IEP or 504.

4. UA will pay EFCTS for enrollment of the Students on a pro-rated basis for any portion of a school year a student is enrolled. This will be processed via ODE SFPR Transfers In and Out — Open Enrollment. Accordingly, EFCTS will received the base cost funding and CTE weighted funding, but no the special education funding.

5. UA will pay the cost of any aides, supports, or other additional costs required and pursuant to the IEP or 504.

6. UA will provide transportation for the Students to and from the EFCTS program location. 7. Students enrolled at EFCTS will be required to comply with the EFCTS Policies and

Student Code of Conduct. 8. UA will honor any disciplinary recommendations made by EFCTS.

This MOU is in effect through the 2022 school year, and may be renewed by the parties for future school years. Upper Arlington City School District Eastland-Fairfield Career & Technical Board of Education Schools Board of Education _______________________ ________________________ Superintendent Superintendent _______________________ ________________________ Treasurer Treasurer

ExhibitB-7August11,2020

8450.01 FACE COVERINGS

The Board adopts this policy requiring face coverings to comply with state requirements and recommendations to prevent and slow the spread of COVID-19. The current consensus among public health experts is that face coverings are a preventative measure that can reduce the spread of COVID-19, when used along with other preventative measures, including social distancing, frequent handwashing, and cleaning and disinfecting frequently touched surfaces.

Staff and Volunteers

All school employees and volunteers (including contractors) shall wear a face covering while working or present in any school building, facility or other area of a school campus, or while operating or present in any school owned vehicle with more than one person in the vehicle (including, but not limited to, buses and vans).

Exceptions include when:

(1) Face coverings in the school setting are prohibited by law or regulation; (2) Face coverings are in violation of documented industry standards; (3) Face coverings are not advisable for health reasons; (4) Face coverings are in violation of the school’s documented safety policies; (5) Face coverings are not required when the staff works alone in an assigned work area; (6) There is a functional (practical) reason for a staff member or volunteer to not to wear a

face covering in the workplace.

Schools must provide written justification to local health officials, upon request, explaining why a staff member is not required to wear a face covering. Requests for accommodations must be directed to a building administrator or the human resources department and exemptions must be in writing.

School nurses or staff who care for individuals with symptoms must use appropriate personal protective equipment (PPE), provided by the school.

Students

All students must wear a face covering while attending school or a school function in any school building, facility or other area of a school campus, and when riding in school-provided transportation, as directed by the Superintendent/designee. The Superintendent will publish expectations for wearing face coverings that are consistent with local, state, and federal guidance and requirements. This policy applies to students waiting outside school buildings before and after school, and to students waiting at bus stops.

Students required to wear a face covering who refuse to follow this policy may be required to leave the school campus and are subject to appropriate disciplinary action in accordance with the student code of conduct.

Exhibit C-1August 11, 2020

School Visitors

School visitors must wear a face covering in any school building or facility, including waiting outside school buildings before and after school. Face coverings are not required for:

(1) Children younger than 2 years old; (2) Anyone with a documented medical condition that prevents them from wearing a face

covering; (3) Anyone who has trouble breathing; (4) Anyone who is unconscious, incapacitated, or otherwise unable to remove the cloth face

covering without assistance. General Rules for Face Coverings

(1) Staff and students are required to have a face covering with them at all times. Staff and students are responsible for their own face covering.

(2) Individuals may remove their face covering when eating or drinking. (3) Face coverings should be cloth/fabric and cannot be made of mesh or cloth/fabric that is

transparent (with the exception of plastic components of a cloth/fabric face covering that allow for viewing a person’s mouth and face shields). Face coverings must cover an individual’s nose, mouth, and chin.

(4) Face coverings are not required outside when individuals are able to maintain a social distance of six feet or more from individuals who are not members of their household.

(5) Individuals should wash their hands before putting on a face covering, if possible. The face covering should fit snuggly against the side of an individual’s face. Face coverings should not create any difficulty breathing while worn and should be secured by a tie or elastic to prevent movement.

(6) All face coverings must be appropriate for the school setting and comply with applicable dress codes. Face coverings that contain offensive words or images or that may substantially disrupt the educational process are prohibited. Face coverings that are part of costumes or cover the entire face are not appropriate, with the exception of face shields. Face coverings for staff shall be professional and appropriate for the school setting and comply with any applicable dress code. Face coverings for students shall comply with any applicable dress code.

(7) Face shields that wrap around the face and extend below the chin may be considered as an alternative where cloth face coverings would hinder the learning process.

Training

The District will provide training to staff and students on this policy and the use and care of face coverings along with other preventative measures, including social distancing, frequent handwashing, and disinfecting frequently touched surfaces.

Duration of Policy

This policy is adopted on an interim and temporary basis consistent with current legal requirements and recommendations. In the event legal requirements and/or recommendations

change, the Superintendent is authorized to align the requirements in this policy to those changes, pending further Board action.

Legal References: Ohio Department of Health COVID-19 Health and Prevention Guidance for Ohio K-12 Schools (July 7, 2020) Centers for Disease Control Use of Cloth Face Coverings to Help Slow the Spread of COVID-19 (June 28, 2020)

tuesday, august 11, 2020 4:30pm – executive session 6:00pm ... agenda with... · page 2 august...

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