{UAN Update

Bob Walter and Angela Muller

DAVE YOSTOhio Auditor of State

1

• Cyber Securityo

ber SecurityMalware/Virus Protection

oMalware/VirusFree Training

•o Free Training

Recent Enhancementso

cent EnhancementsDuplicate Purchase Orders

oDuplicate Purchase OrdElectronic Signatures

oElectronic SignPositive Pay

•o Positive

Reminderso

minders2007 Close / / AFRR Deadline

o2007 Close / AFRA R DeadlineDAnnual Financial Report and Notes

oAnnual Financial ROhio Checkbook

oOhio ChODJFS

heckbookChSS Report

oODJFSS ReportRWithholding Payment Adjustments

oWithholding Invoice for

Payming r r UAN

ment AdjuymNN Services

•o Invoice fo

What’s Nextohat s Next

Version 2018.2 o

Version LGOC

2018.on CC and

.2 018.dd UANNN Training Classes

•o LGOCC a

Questions

Agenda

2

Cyber Security

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• Four packages prere-e installed on your new w UANN Dell hardwareo

p g pWindows Defender

o Malwarebytes Anti Ransomwareo

yMalwarebytes Anti Malware

oy

Malwarebytes Antitnt -ii-Exploit• The e UAN

y pNN Security Update dddocument and video are available Thee U

on the NN SecuritySUANU

eee UANLinkitykk at

pdy Uyatataa : on thee UANLinkU k aata :

https://uanlink.ohioauditor.gov/training/hardware/default.html

kages prree- nstalled on your newnin w UANU N Dell harD

Malware/Virus

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•• Windows Update•

p•• Other Updates

op

oo Adobe oo Office 2016oo Javao

JJo Malwarebytes

Wi d U d t

Approved Software Updates

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oo Used for day to day y operations

oo Used for installations/updates of softwareo

po Protects you from unintentionally installing unwanted malwareo

yo Password for account:

yt: t FiscalOfficer

Do o not remove these accounts or change o ot remove these accounts or changnoUANInstaller account password!

Administrator Password

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UANUser Account

UANInstaller Account

• Training g is available at: t: https://uanlink.ohioauditor.govov/ v/ -/ --> TrainingT g avaisProfile Login

og

Password is: cap

Cyber Security Training

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Recent Enhancements

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Duplicate Purchase Orders

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Duplicate Purchase Orders

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Electronic Signatures

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Electronic Signatures

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• Fraud detection tool offered by many banks• Matches key information in checking account transactions

presented for payment to determine whether the bank should complete the transaction.

• For a detailed overview and ‘how to’ steps, open the UANapplication and go to Accounting Maintenance Positive Pay Setup and then click the links below the FAQs menu located in the lower left corner.

tion tool offered by many banks

Positive Pay

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Reminders

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•• Each h local government is required to submit their Annual EachE h ocal governmloFinancial Report

ment is reqrnmrtrt (AFR) to

quired to submit their Annus reqoo the Auditor of State within

ual nnun n 60 Financial Reporrt AFR) to(A o he Auditor of State wth

days of the end of the fiscal year. Meeting this days of the end of the fiscal year. Meeting this requirement for UAN members occurs when the 2017 requirement for UAAFR file (or disc)

UAc) c) is

N members occurs wANA ss received by UAN.

•( ) y

•• Corresponding to this deadline, Temporary y Mode e expires Corresponding to this deadline, TemC60 days after the end of the fiscal

mporaryy ModeM e xpires exTemalal year. After Temporary 60 days after the end of the fiscaal ear. After Temporaryye

Mode expires you cannot post 2018 transactions until Mode expires you cannot pofiscal year 2017 is closed!

•• EachE h ocal government is required to submit their Annuallo

2017 Close / AFR Deadline

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Annual Financial Report •• Each local government must publish a notice Each local government must publish a nE

in the local newspaper that the AFR is in the local newspaper that the AFR is complete and is available in the office of the complete and fiscal officer.

••• The AFR submission must include the ‘Notes The AFR submission must includTto the Annual Financial Report’

•p

• How do I verify that Auditor of State (AOS) How Hhas

do I verify thow s s received the

hat Ay the e AFR

ut ARR?

ooo Instructions are on pages 282828-88-29 in the 2017 Year End o Instructions aIProcedures.

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January’s most Frequently Asked Question: •J y q y•• I have everything completed on the Year End I have everything completed on the Year End I

Checklist, but it will not let me close 2017. The only Checklist, but it will not let me close 2017. The onproblem seems to be a red ‘X’ on tab 4C next to problem seems to be a red X on tab 4C next‘Notes & Documents’. How can I fix this? oo ANSWER: You are required to adddd-dd-in the Notes to the o ANSWER: You are required to adA dd n the Notes to the nin

Annual Financial Statements before closing the fiscal Annual Finanyear 2017.

tl A k d Q

Notes

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•• Information about addingng-g-in notes can be found in InformaIpages 59

ationa5959-

n about addinngg n notes can be fninationatio99--62 of the Year End Procedures.

• For assistance with preparing the Notes to the Annual Financial Statements prior to adding them into UAN, a training video and handout from a Local Government Services presentation is available on the UAN website. . To Services preseaccess, go to

entationeseo https://

n is available on the UANtion///uanlink.ohioauditor.gov/

N website.. ToANv/ and click the access, go too ttps:/ht // anlink.ohioauditor.govua v/ nd ca

Training menu and then select Year End Update.

Notes

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• You u can authorize fiscal year 2017 through h UANN only after YouY u an authorize fiscal year 2017 throughcathe closing the fiscal year, submitting the

UANUghh ee AFR

NN only afoANRR data to

fter y afoo UAN

r NN, the closing the fiscal year, submitting thee AFRA R data tod o UANU N,

and confirming the submission is successful by reviewing and confirming the submission is successful by reviewthe filing status on the Auditor of State's Customer

wing viewr r eServicesthe filing st

website. • For r more information and stepp-p-byyby-y-step directions on how to FoF r more information and stem pp bbybyy tep directions on how tosts

authorize, click or type the address that follows into your authorize,internet

, click or tize,etet browser. interne

httpseet rowser. brerne

psps://uanlink.ohioauditor.gov/communications/pdf/UANhttpps /uanlink.ohioauditor.gov/communications/://%20User%20Notes%20Ohio%20Checkbook.pdf

n authorize fiscal year 2017 throughh UANU N onlo

Ohio Checkbook

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Ohio Department of Job and Family Services rtment of Job and FamiWage Detail Report

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o ODJFS 1st Qtr. 2018: will no longer accept paper printout submissions

o UAN printed report will read “Do not File, For Internal Use Only”

o Check out FAQ in UAN Payroll External Reports area that explains how to create the file to upload

• State Retirement withholding payment adjustment limit is State Retirement wiincreasing from +/

t wi+/+/-

thholdinitwi//-- .25 to +/

din+/+/-

g payngin//-- 1.00

•g

Training g

gg video is located dd at: TrainiThttp

ainitptp://

gg ideo is locatedvi d t: atingni//////uanlink.ohioauditor.gov/training/payroll/moduletraihtttp: /// anlink.ohioaua

ning/default.htmlo

gScroll to the ‘Housekeeping’ section and click ‘Apply Small Scroll to the Housekeeping section and click ApCredits To OPERS Payments’ be open the video.

S R i i hh ldi dj li i i

Withholding Payment Adjustment

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• The second quarter invoice for UAN services (mailed in March 2018) is assessed using your 2018 Annual Financial Report (AFR) and may change from your first quarter invoice.

• The UAN hardware surcharge fee will resume with the November 30, 2018 billing.

o Please factor in the fee when calculating your permanent appropriations

• The second quarter inv

Invoice for voice for UANvoice fo

UANservices (mailed inN servi

Services

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What’s Next?

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Version 2018.2• 941 Federal Quarterly Tax Return for the

first quarter of 2018• Federal Income Tax Tables for 2018

o AS SOON AS THE TAX TABLES BECOME AVAILABLE we’ll develop and test a downloadable ‘software patch from the UANLink Profile Login menu.

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• Local Government Officials Conference (e (LGOCC) is Local Government Officials ConferenceL e ( GOCLG C is ) iThursday, March 22, 2018 and Friday, March 23, 2018

oy y

Registration information is posted aty

atat: Registration information is posted aat: https://ohioauditor.gov/trainings/registration.html

•p

UANp

NN Refresher g

r and gg

d d New Client gg

nt t training classes in April• UAN

gNN Budget Application webinar training in May

•g pp g y

Any suggestions/topics for future Lunch and Learn Any suggesAwebinars?

L l GL

LGOC and Offi i lOffi

UANC f ( GOCLG C i) iC

Training Classes

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Questions

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88 East Broad Street, 55thh Floor,Columbus, Ohio 43215

Phone: (800) 83333-3-8261( )Email: UAN_Support@OhioAuditor.govWebsite:

_ pp ge: e: https://uanlink.ohioauditor.gov/

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Ohio Auditor of StateDave Yost88 E. Broad St.Columbus, Ohio 43215Phone: (800) 282-0370 Fax: (614) 466-4490Email: ContactUs@OhioAuditor.govwww.OhioAuditor.gov