unit 1 design with microsoft word introducing desktop publishing chapter workshop foundations ...

Design with Microsoft Word Unit 1

Introducing Desktop PublishingChapter

Workshop Foundations Desktop Publishing

Workshop Toolbox Introducing Word

Projects Project 1-1: Format with Fonts Project 1-2: Design with Font Attributes Project 1-3: Design with Font Families Project 1-4: Format with Word Tools Project 1-5: Insert and Wrap Clip Art Project 1-6: Create a Certificate

Skills You Will Learn

Copyright © The McGraw-Hill Companies, Inc. All rights reserved.

1


Introducing Desktop PublishingChapter

Projects : Project 1-7: Create a Business Flyer Project 1-8: Design with Symbols Project 1-9: Create a Table Project 1-10: Create a Resume with a Template Project 1-11: Create a Flyer

Skills You Will Learn

Copyright © The McGraw-Hill Companies, Inc. All rights reserved.

11


Introducing Desktop Publishing

All publications, including books, magazines, newspapers, and brochures, follow a specific layout and design.

In this book, you will learn the principles of effective layout and design in creating a variety of documents.

Publishing and Design

pg. 2

Chapter 1



Publishing and Design

pg. 2

Chapter 1


Foundations

Identify elements of desktop publishing Apply design process skills

You Will LearnKey Terms

publication

layout software

WYSIWYG

desktop publishing

pg. 3


Foundations

What is Desktop Publishing? Desktop publishing software makes it possible for

anyone with a computer to create a professional-looking publication.

In 1985, Paul Brainerd created PageMaker, a type of layout software that was the first desktop publishing application.

Layout software uses a principle known as WYSIWYG, an acronym that means “What You See Is What You Get.”

desktop publishing

The use of a computer to combine text and graphics together on a page. (pg. 3)

publication

A printed work. (pg. 3)

layout software

A type of software that combines text and graphics together on a page. (pg. 3)

WYSIWYG

An acronym that means “What You See Is What You Get.” (pg. 3)

Desktop Publishing pg. 3


How Does the Design Process Work? pg. 4

Foundations

Design Basics

Look for examples of good design.

Determine the purpose of the publication’s message.

Sketch your few ideas on paper.

Seek input from others.

Keep your design simple.


What is layout software?

Desktop Publishing

Foundations

Layout software is a type of software that combines text and graphics together on a page.


Desktop Publishing

Assessment pg. 4

Reading Check What is desktop publishing?

Answer: D

Explanation: Desktop publishing involves the use of a computer to combine text and graphics.

C. a printed work

D. the use of a computer to combine text and graphics

A. a type of software that combines text and graphics

B. a principle of design


Toolbox

Identify Word’s toolbars Identify Word’s menu bar Find the scroll bars and ruler

You Will Learn ToKey Terms

interface

Print Layout View

icons

pg. 5


Toolbox

What is a User Interface? Interface refers to all of the onscreen elements that allow

you to communicate with the computer. In Print Layout View, you can see how text and graphics

will print on the page.

interface

All of the onscreen elements that allow a user to communicate with a computer. (pg. 5)

Print Layout View

A view in Microsoft Word that allows a user to see how text and graphics will print on a page. (pg. 3)

Introducing Word pg. 5


Toolbox

Title Bar The title bar displays the title of the document.

Menu Bar The menu bar contains general menu categories (such

as File, Edit, View, and so on) from which you can carry out commands in Word.

Toolbars The other bars are called toolbars and include clickable

icons, or picture buttons, which are shortcuts to the menu items.

icons

Clickable picture buttons which are shortcuts to menu items. (pg. 6)

Introducing Word pg. 6


What is a user interface?

Introducing Word

Toolbox

A user interface is all of the onscreen elements that allow a user to communicate with a computer.


Introducing Word

Assessment pg. 6

What is the function of the title bar?

Answer: DExplanation: The title bar displays the title of a document.

C. to control the appearance of the text

D. to display the title of the document

A. to carry out common commands

B. to display icons for common commands


Format with Fonts

Format fonts Change font size

Spotlight on Skills

pg. 7

Key Terms

typography

typeface

font

serif

sans serif

scalable

points

1-1

Academic Focus

Social Studies

Format the American National Anthem


Format with Fonts

pg. 7Fonts and Typeface

Fonts and Typeface The study of type and its characteristics is called

typography. A typeface is a design for a set of characters such as

letters, numbers, and punctuation marks. A font is a specific typeface combined with variations

such as size, style, and spacing

typography

The study of type and its characteristics. (pg. 7)

typefaceA design for a set of characters such as letters, numbers, and punctuation marks. (pg. 7)

fontA specific typeface combined with variations such as size, style, and spacing. (pg. 7)

1-1

Before You Begin Go to Chapter 1, and choose PowerPoint Presentations to preview the documents you will be creating. Also, use the individual project Rubrics to help create and evaluate your work.


Format with Fonts

pg. 7

Categorizing Fonts A serif is a small cross-stroke at the top or bottom of most

letters. Serif fonts are categorized by the presence of a serif.

Sans serif means “without serif.” Sans serif fonts do not have extra cross-strokes. Because they are not as easy to read as serif fonts, sans serif fonts are best used for titles, headings, or short blocks of text.

serif

A small cross-stroke at the top or bottom of most letters. (pg. 7)

sans serif

The absence of extra cross-strokes on letters. (pg. 7)

1-1


Format with Fonts

pg. 8Font Size

Measuring Fonts Fonts that can be resized without any distortion of the

typeface are called scalable fonts. Font size is measured in points, about 1/72 of an inch.

scalable

A type of font that can be resized without any distortion of the typeface. (pg. 8)

points

Units of measurement for font size, about 1/72 of an inch. (pg. 8)

1-1


Format with Fonts

pg. 8

In this project, you will… Compare the use of serif and sans serif fonts when

you format the lyrics of the national anthem.Microsoft Word

APPLICATIONS USED

• Data File 1-1

DATA FILES USED

1-1


Format with Fonts

pg. 9

1-1


Design with Font Attributes

Apply formatting attributes

Spotlight on Skills

pg. 10

Key Term

font attributes

Academic Focus

Science

Format chemical formulas

1-2



pg. 10Design with Font Attributes

Font Attributes Font attributes are characteristics or qualities of text

such as underline, bold, italics, superscript, and subscript.

ALL CAPS can be created by pressing the Caps Lock key on the keyboard. This font attribute should not be used with a lot of text, as it reduces readability.

font attributes

Characteristics or qualities of text such as underline, bold, italics, superscript, and subscript. (pg. 10)

1-2



pg. 10

In this project, you will… Format a report using font attributes. You will learn

about Poland’s famous tourist attraction, the Wieliczka Salt Mine.

Microsoft Word

APPLICATIONS USED

• Data File 1-2

DATA FILES USED

1-2


Format with Fonts

pg. 12

1-2


Design with Font Families

Use font families

Spotlight on Skills

pg. 13

Key Terms

letterform

contrast

Academic Focus

Language Arts

Interpret words visually

1-3



pg. 13Design with Font Attributes

Font Families Font families are either serif or sans serif, and fonts

in each family have a related typeface. Font families are also characterized by the letterform,

or the shape of a letter. When designing a page, use contrast in choosing

font families to provide visual interest.

letterform

The shape of a letter. (pg. 10)

contrast

A difference that sets off an element from others in a document. (pg. 13)

1-3



pg. 13

In this project, you will… Create a guide to identify fonts in serif and sans serif

families. You can use this guide in later projects to help you choose appropriate fonts for your design.

Microsoft Word

APPLICATIONS USED

• Data File 1-3

DATA FILES USED

1-3


Format with Fonts

pg. 14

1-3


Format with Word Tools

Cut and paste Align text Insert a drop cap Add a page border Check spelling

Spotlight on Skills

pg. 15

Key Terms

clipboard

align

drop cap

border

header

footer

Academic Focus

Social Studies

Format the Gettysburg Address

1-4



pg. 15Formatting Tools

Cut, Copy, and Paste Cut or copied material is saved in a clipboard, a

temporary storage area which saves the material until it is deleted or replaced or the program is turned off.

Spell Check To check a word or an entire document at once, click

Tools>Spelling and Grammar on the menu bar, or click the Spelling and Grammar button on the Standard toolbar.

clipboard

A temporary storage area for items in a document. (pg. 15)

FPO Go Online

1-4



pg. 16Additional Formatting Tools

Align Text To align text, click one of the four alignment buttons

on the Formatting toolbar.

Format for Visual Interest Use the Format menu to enhance a document with

decorative elements such as a drop cap or a page border.

Add Headers and Footers Click View>Header and Footer to open the Header

and Footer Toolbar.

align

To arrange items so that they line up. (pg. 18)

drop cap

A large decorative letter used as the first letter of a paragraph. (pg. 16)

header

Information that appears at the bottom of every page. (pg. 16)

footer

Information that appears at the bottom of every page. (pg. 16)

1-4



pg. 16

In this project, you will… Use Word to format the Gettysburg Address as a

visually interesting and easily readable document. Microsoft Word

APPLICATIONS USED

• Data File 1-4

DATA FILES USED

1-4


Format with Fonts

pg. 19

1-4

Check your work Use Figure 1.14 as a guide and check that:

Text alignment is justified. There is a drop cap, page border, header, and footer. There are no spelling errors or typos.


Insert and Wrap Clip Art

Find and replace text Insert a text box Add a fill color Insert a graphic Move and resize an object

Spotlight on Skills

pg. 20

Key Terms

wrap

sizing handle

text box

Academic Focus

Language Arts

Illustrate an Aesop’s fable and find synonyms

1-5



pg. 21Insert and Wrap Clip Art

Wrap Text To wrap text is to flow it around a graphic. Choose a wrapping

style by opening the Format Picture box and selecting the Layout tab or by using the Picture toolbar.

wrap

To flow text around a graphic. (pg. 21)

1-5



pg. 21Insert and Wrap Clip Art

Resize an Image Resize an image by selecting it and then dragging a

sizing handle.

Insert a Text Box A text box can hold both text and graphics. Like an

image, a text box can be resized and text can be wrapped around it.

sizing handle

A small circle or square on the sides or corners of an object that allows a user to resize the object. (pg. 21)

text box

A graphic element that holds text and graphics. (pg. 21)

1-5



pg. 21

In this project, you will… Illustrate an Aesop’s fable by adding clip art. You

will also use the Thesaurus and Find/Replace tools to revise your story.

Microsoft Word

APPLICATIONS USED

• Data File 1-5a

• Data File 1-5b

DATA FILES USED

1-5



pg. 24

1-5


Fonts are consistent and readable. The title is in a colored text box, and the text direction is correct. All references to skunk have been replaced with bear. The image is laid out attractively and text wraps around it. There are no spelling errors or typos.


Create a Certificate

Change page orientation Format a page border Insert a watermark Add WordArt Apply kerning

Spotlight on Skills

pg. 25

Key Terms

white space

watermark

WordArt

kern

portrait orientation

landscape orientation

Academic Focus

Math

Evaluate spatial consistency

1-6



pg. 25Create a Certificate

White Space White space is particularly important in certificates,

documents that give special recognition to a person or team.

Add a Watermark A watermark is an image that is barely visible behind the

text of a document. Watermarks are used to prove authenticity, to add visual interest, or to identify a type of document.

Insert WordArt WordArt is decorative text that comes in many shapes

and colors, often has different effects, and can be reshaped and resized.

1-6

white space

Empty space in a document. (pg. 25)

watermark

An image that is barely visible behind the text of a document. (pg. 25)

WordArt

Decorative text. (pg. 25)



pg. 26Create a Certificate

Kern Between Characters To kern means to adjust the space between characters

in a document.

Change Page Orientation In portrait orientation, the short edge of the paper is

along the top. In landscape orientation, the long edge of the paper is

along the top.

1-6

kern

To adjust the space between characters in a document. (pg. 26)

portrait orientation

Page orientation whereby the short edge of the paper is along the top. (pg. 25)

landscape orientation

Page orientation whereby the long edge of the paper is along the top. (pg. 26)



pg. 26

In this project, you will… Create a certificate that will include a watermark and

WordArt.Microsoft Word

APPLICATIONS USED

• Data File 1-6

DATA FILES USED

1-6



pg. 29

1-6


Fonts are consistent and readable. There is a watermark and a blue page border. WordArt is used correctly. Text looks balanced, with sufficient white space around it.


Create a Business Flyer

Adjust leading Add a bulleted list Kern text Insert page numbers

Spotlight on Skills

pg. 30

Key Terms

leading

bullet

Academic Focus

Math

Calculate line spacing

1-7



pg. 30Determine Line Spacing

Leading Leading refers to the process of spacing lines of text. Leading is sometimes measured as the space between

lines and sometimes as the distance between baselines. Leading is generally 120-150 percent of the font size,

depending on the type of font.

1-7

leading

The process of spacing lines of text. (pg. 30)



pg. 31Create Lists

Bulleted Lists A bullet is a character such as a dot or a diamond. Bullets are used to list items in no particular order.

Numbered Lists Numbered lists present information in a specific order.

1-7

bullet

A character such as a dot or diamond used in lists. (pg. 31)



pg. 31

In this project, you will… Create one page of an annual report for an imaginary

company, HypothetiCo.

Microsoft Word

APPLICATIONS USED

• Data File 1-7a

• Data File 1-7b

• Data File 1-7c

• Data File 1-7d

DATA FILES USED

1-7



pg. 35

1-7


Line spacing makes text readable and attractive. Content in the bulleted list is written and aligned correctly. Graphics are effectively laid out. A page number is inserted in the lower right corner.


Design with Symbols

Create a numbered list Insert symbols

Spotlight on Skills

pg. 36

Key Term

dingbats

Academic Focus

Math

Use math symbols and fractions

1-8


Design with Symbols

pg. 36Add Symbols and Special Characters

Symbols To find symbols that do not appear on the keyboard,

click Insert>Symbol to open the Symbol box. The Wingdings and Webdings fonts include a variety

of graphic icons and symbols, called dingbats.

1-8

dingbats

Graphic icons and symbols of the Wingdings and Webdings fonts. (pg. 36)


Design with Symbols

pg. 37Options for Dashes and Fractions

Insert Dashes There are three kinds of dashes—hyphens, En dashes,

and Em dashes.

Format Fractions In instances where Word does not recognize a particular

fraction, it can sometimes be found through Insert>Symbol, in the Number Forms subset category.

1-8


Design with Symbols

pg. 38

In this project, you will…

Format a recipe with symbols.Microsoft Word

APPLICATIONS USED

• Data File 1-8a

• Data File 1-8b

• Data File 1-8c

DATA FILES USED

1-8


Design with Symbols

pg. 40

1-8


The text is accurate, laid out attractively, and easy to read. Symbols and fractions have been added correctly. The numbered list presents information in the correct order. Graphics relate to content and are sized and placed effectively.


Create a Table

Create a table Sort data Add footnotes Resize columns Format a table Center vertically

Spotlight on Skills

pg. 41

Key Terms

table

gridlines

sort

Academic Focus

Social Studies

Compare state populations

1-9


Create a Table

pg. 41Create Tables

Tables A table is a grid of rows and columns that organizes

information so that it is easy to find and understand. Gridlines separate the rows and columns in a table. In Word, you can perform simple calculations and

automatically sort information in tables.

1-9

table

A grid of rows and columns that organizes information. (pg. 41)

gridlines

Borders that separate rows and columns in a table. (pg. 41)

sort

To arrange information in a table. (pg. 41)


Create a Table

pg. 41

In this project, you will… Create and format a table to compare the

populations and other facts about certain U.S. states. You will also use the superscript and subscript numerals to footnote and cite the sources of your information.

Microsoft Word

APPLICATIONS USED

1-9


Create a Table

pg. 45

1-9

Check your work Use Figure 1.43 as a guide and check that: The table colors and borders match Figure 1.43. Text is complete and accurate. The table is sorted from highest to lowest city population. There is a citation below the table. The table is centered.


Create a Résumé with a Template

Create a résumé Use a template

Spotlight on Skills

pg. 46

Key Terms

template

Academic Focus

Social Studies

Create Ben Franklin’s

résumé

1-10



pg. 46Create Templates and Wizards

Résumé Templates A template is a pre-formatted, fill-in-the-blank document. Microsoft Word has a variety of résumé templates.

1-10

template

A preformatted, fill-in-the-blank document. (pg. 46)



pg. 46

In this project, you will… Use a template to create a resume for 20-year-

old Benjamin Franklin. Microsoft Word

• Data File 1-10

APPLICATIONS USED

1-10



pg. 47

1-10


Create a Flyer

Determine message, audience, and content

Design flyer layout

Spotlight on Skills

pg. 49

Key Terms

design process

thumbnail sketch

Academic Focus

Social Studies

Initiate a time capsule

1-11


Create a Flyer

pg. 49Create Thumbnails

Design The design process is a step-by-step system used to create

effective designs and documents.

Thumbnails A thumbnail sketch is a simple drawing that gives a sense of

the layout and basic elements of a design.

1-11

design process

A preformatted, fill-in the-blank document. (pg. 49)

thumbnail sketch

A simple drawing that gives a sense of the layout and basic elements of a design. (pg. 49)


Create a Flyer

pg. 49

In this project, you will… Create a flyer advertising a school-wide time

capsule project. Microsoft Word

APPLICATIONS USED

1-11

• Data File 1-11

DATA FILES USED


Create a Flyer

pg. 47

1-11


In the Workplace

pg. 52

On the Job An administrative assistant is often an entry-level job that

is a stepping stone to other positions in a company. Because they are often responsible for newsletters,

financial reports, flyers, and even advertisements or catalogs, administrative assistants should know how to use desktop publishing tools in Word.

Future Outlook Although many people now use computers to do the tasks

that administrative assistants once did, this career will continue to be in demand for people with good technology and communication skills.

Skills and Talents

Administrative Assistants

Administrative Assistants need to have:

Knowledge of various software programs

Good communication skills

Good writing skills

Good problem-solving skills

The ability to work independently and meet deadlines



Chapter Assessment

Why should you use fonts from different font families and why?

Chapter

What are three advantages of using a table format?

1

Fonts from different fonts families should be used in

desktop publishing to create good contrast and visual

interest.

Tables make it easier to format and sort information, to move formatted information on the page, and to create stable Web pages.



Chapter Assessment

How are bulleted and numbered lists different?

Chapter 1

Bulleted lists present information in no particular order, whereas numbered lists present information in a specific order, such as steps or ranking.

What are dingbats?

Dingbats are graphics icons and symbols in the Wingdings

and Webdings fonts.



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Unit Activities

PowerPoint Presentations

Student Data Files

Key Term Flashcards

Reading Checks and Critical Thinking Activities

e-Review Self Checks

Worksheets

Enrichment Activities

Chapter 1

unit 1 design with microsoft word introducing desktop publishing chapter workshop foundations ...

Documents

desktop publishing publishing

desktop publishing software

design simple

word projects project

word tools project

fonts project

symbols project

template project