1. for Budget Planning & Rolling Forecast FESA Planning Website: http://www.fesa-s.com Email: avesta@flexsystem.com Last update: 23-Dec-2013

2. Scope of Solutions & Services Mix LevelofAutomation&Investment FESA Query FESA Planning FESA Financial FESA Consol FESA Professional Accounting FESA Analyst Budget Planning & Rolling Forecast Management Reporting Regional Financial Management Group Consolidation & Budgeting Multinational Financial Management Analytical Performance Management FESA Consolidation Series 3. FlexSystem Enterprise Software Architecture 4. Web & Windows Login Client 5. Step 1: Introduction Step 2: How Does it Work? Step 3: Demonstration Step 4: Upgrade Plan Agenda 6. About Planning Sales department updates sales forecast every day IT department prepares annual IT budget for 201X Brand manager monitors variance of actual cf budget Your ERP systems responsible for historical data Finance Manager responsible for cash flow projection Management demand for managing future proactively HR manager analyze HR plans provided by line managers 7. About Challenges of Planning Substantial time are involving data manipulation rather the core work of planning and analysis Nightmare of using linked formulas amongst different spreadsheet files Difficult to ensure the correct version of forecast Very time consuming to consolidate different budget scenarios High frequency of errors and difficult to identify the source of errors Internal auditor identifies current weakness of budgetary control system Extended time for new staff to learn and practice the tedious processes of data manipulation 8. Solving Issues Arising from Aggregation & Versioning FESA Planning 9. Aggregation Computing Issues Simplex form of aggregation 1 + 1 = 2 Most common aggregation functions Sum(), Count (), Max(), Min() Assumptions (Based on standardized data source) Measurement and recognition rules Chart of accounts Reporting currencies Data file formats Presentations of transactions or trial balances Example Each company of a consolidation group furnishes standardized transactions, vouchers or trial balances to their headquarters for aggregation in order to prepare different kinds of summary reports (i.e. aggregation scenarios) 10. Aggregation Computing Issues Key problems encountered by headquarters Issues of unexpected speed and accuracy when Many data files Many rows and many columns for each data file Following are examples of column name: Many amendments of data files Identifying missing and duplication of data files Frequent reporting, from monthly to weekly to daily to Issues of security control Send data through email system to wrong recipients Ledger code Voucher date A/C period Account code Business unit Department Project Branch Currency code Org amount Exchange rate Eqv amount Quantity Unit code Unit price Particulars 11. Aggregation Computing Issues Aggregation scenarios Scenario 1: Aggregation for strategic management Five-year budget planning with multi-scenario analysis Acquisition and disposal decisions Capital asset, legal entity, branch, product line Scenario 2: Aggregation for operational management YTD actual profit and loss by business unit by month Monthly forecast by business unit by department Actual cf budget scenarios cf rolling forecast versions Sale-thru analysis by different dimensions Scenario 3: Aggregation for statutory compliance YTD actual consolidated trial balance by company by the following GAAPs: PRC GAAP US GAAP HK GAAP Japan GAAP 12. Aggregation Computing Issues An example of dynamic on-line aggregation 13. Aggregation Computing Issues An example of dynamic on-line aggregation 14. Versioning Computing Issues Definition Versioning means version control over data processing and/or reporting based on same sets of assumptions It shall be differentiated from aggregation scenarios Two types of version control Version control for audit trial purpose Version control for reporting purpose Version control for audit trial purpose Who, when, how about the submission of data files Who, when, why about the subsequent amendments Who, when, what about the authorization of data postings About the status of process: pending, completed, fail Version control for reporting purpose Q1, Q2, Q3, Q4 version of rolling forecast 15. Versioning Computing Issues Key problems encountered by headquarters Manually assign version number of file and folder name Problem to support multi-user enquiry Not easy to maintain completeness Issue of security control Implement standalone document management system Can keep every version of data file upload itself rather than post and store relevant raw data within database It cannot support to automate aggregation, so it cannot support the retrieval of particular version of consolidated rolling forecast 16. Versioning Computing Issues An example of versioning for audit trial purpose 17. Versioning Computing Issues An example of versioning for reporting purpose 18. FESA Planning Sales & Marketing Production Logistics HR & Admin Time Dimensions - Daily / Weekly - Monthly / Quarterly - Yearly - Month-To-Date - Year-To-Date Business Dimensions - Income / Expense - Assets / Liability - Off/Post-Balance Sheet - BU / Department - Project / Product Location Dimensions - Branch - District - City - Country Other Dimensions - Version / Scenario - Internal / External - Currency / Amount - Quantity / Statistics What is FESA Planning ? Sales & Marketing Sales & Marketing Production Production LogisticsLogistics HR & Admin HR & Admin 19. FESA Planning Budget Projection Forecast Actual BudgetBudget Projection Projection Actual Actual ForecastForecast Time Dimensions - Daily / Weekly - Monthly / Quarterly - Yearly - Month-To-Date - Year-To-Date Business Dimensions - Income / Expense - Assets / Liability - Off/Post-Balance Sheet - BU / Department - Project / Product Location Dimensions - Branch - District - City - Country Other Dimensions - Version / Scenario - Internal / External - Currency / Amount - Quantity / Statistics What is FESA Planning ? 20. Variance Analysis Budget Projection Forecast Actual BudgetBudget Projection Projection Actual Actual ForecastForecast Time Dimensions - Daily / Weekly - Monthly / Quarterly - Yearly - Month-To-Date - Year-To-Date Business Dimensions - Income / Expense - Assets / Liability - Off/Post-Balance Sheet - BU / Department - Project / Product Location Dimensions - Branch - District - City - Country Other Dimensions - Version / Scenario - Internal / External - Currency / Amount - Quantity / Statistics What is FESA Planning ? 21. HR & Admin Date C&B Code Amount Currency Location Department Company Grading Position Business Unit Budget Production Projection Actual Forecast Actual Actual Budget Budget Projection Projection Forecast Forecast What is FESA Planning ? 22. C&B Code What is FESA Planning ? Basic Salary OT Commission Double Pay Performance Bonus Share Options Housing Allowance Medical Insurance Life Insurance Holiday Pay MPF Sick Leave Exam Leave And More 23. Finance Period A/C Code Amount Currency Location Department Company Project GAAP Version Scenario Business Unit BudgetActual What is FESA Planning ? Forecast Projection Actual Actual Budget Budget Projection Projection Forecast Forecast 24. Finance A/C Period A/C Code Amount Currency Location Department Company Project GAAP Version Scenario Business Unit BudgetActual What is FESA Planning ? Forecast Projection Budget Budget Actual Actual Forecast Forecast Projection Projection 25. Sale StockMembership Purchase BudgetActual What is FESA Planning ? Forecast Projection Actual Actual Budget Budget Projection Projection Forecast Forecast 26. FESA Planning Budget Projection Forecast Actual BudgetBudget Projection Projection Actual Actual ForecastForecast Time Dimensions - Daily / Weekly - Monthly / Quarterly - Yearly - Month-To-Date - Year-To-Date Business Dimensions - Income / Expense - Assets / Liability - Off/Post-Balance Sheet - BU / Department - Project / Product Location Dimensions - Branch - District - City - Country Other Dimensions - Version / Scenario - Internal / External - Currency / Amount - Quantity / Statistics What is FESA Planning ? 27. Save Time Shortest time for implementation Save Efforts Avoid disruption of day-to-day operations Save Money Commit minimum capital investment Mitigate Risk Walk away from associated risks of ultimate complexity Start and Growth FESA Planning with an Entry Point Package 28. Step 1: Introduction Step 2: How Does it Work? Step 3: Demonstration Step 4: Upgrade Plan Agenda 29. Records to Reports (R2R) Framework FESA DBMSEXCEL FILES 30. Support Highly Flexible Formatting of Spreadsheet Data Pivot Table Like or Column Form: it can support Incremental Based Budgeting Transaction Like or Row Form: it can support Zero Based Budgeting We classify formatting of spreadsheet data into two main classes: 31. Support Data Rewritable Methodology User can assign Segmental Rewrite Code to their date entry form so as to rewrite posted data associated with specific dimensions such as company, department and version: For example: HR01 represents data entry form responsible by HR department to maintain version 01 of data set SALE01 represents data entry form responsible by Sales department to maintain version 01 of data set 32. Hotel Business Room F&B Other Business Telecom Golf & Shop Health Club Parking Garage Rental HR Finance Admin Marketing Property Utilities An Example of Report Package 33. Planning Process Management 34. Support You to Configure Authorization & User Access Right 35. Pending Completed Restored 1. Data File Upload User A 2. Posting Void 2/3 User D Workflow Scenario 1 36. Pending Validated Validated Completed Restored 1. Data File Upload User A User B User C 2. Validation Only 3. Save as Batch 4. Posting Void Void Void 2/3 User D Workflow Scenario 2 37. Provide Comprehensive Audit Trial Provide comprehensive enquiry function for administrator or auditor to monitor and audit data processing activities 38. Step 1: Introduction Step 2: How Does it Work? Step 3: Demonstration Step 4: Upgrade Plan Agenda 39. Planning Process Management 40. Planning Process Management 41. Conclusion Fast and flexible for the implementation of budget and rolling forecast scenarios. Very user friendly to allow financial users to configure and monitor variances with differing combinations of budgets, current / prior year actuals and multiple versions of rolling forecasts. Outstanding performance of R2R processing so as to enable you to minimize your lead times for budget planning, rolling forecasts, monitoring, and decision making. Improved internal controls throughout the whole process of budget planning and rolling forecasts so that decision making is based on reliable information. 42. Step 1: Introduction Step 2: How Does it Work? Step 3: Demonstration Step 4: Upgrade Plan Agenda 43. Scope of Solutions & Services Mix LevelofAutomation&Investment FESA Query FESA Planning FESA Financial FESA Consol FESA Professional Accounting FESA Analyst Budget Planning & Rolling Forecast Management Reporting Regional Financial Management Group Consolidation & Budgeting Multinational Financial Management Analytical Performance Management FESA Consolidation Series