u.s. postal service 2014 strategic sustainability...

U.S. Postal Service 2014 Strategic Sustainability Performance Plan

June 30, 2014USPS Office of Sustainability

475 L’Enfant Plaza SW Room 2801Washington, DC 20260-4233

[email protected]

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UNITED STATES POSTAL SERVICE

2014 STRATEGIC SUSTAINABILITY PERFORMANCE PLAN

EXECUTIVE SUMMARY

Our mission is to provide trusted, affordable and universal mail service. We are in every community in the

United States to help our customers build and maintain relationships and grow businesses.

Mail connects us. It is how we celebrate events, deliver important messages and items, and interact with our

community. The U.S. Postal Service is the only delivery service that reaches every address in the nation —

more than 150 million residences, businesses and Post Office Boxes.

Sustainability includes responsible management of our infrastructure so current and future generations can

continue to receive reliable service. This applies to our mission, our environmental impact and our community

engagement. This means we prioritize efficiency in processing and delivering the mail, find cost-effective

solutions, and act as stewards for our communities.

The United States Postal Service (USPS) delivers mail to every home and business in the country. It is our

mission to provide reliable universal mail service, now and for future generations.

This year, we proudly present on our cover the new Global: Sea Surface Temperatures stamp, which is based on

a computer model of the Earth’s climate by the National Oceanic and Atmospheric Administration’s

Geophysical Fluid Dynamics Laboratory. Seeing the world in new ways, helps remind us of how interdependent

we are with the planet — and our changing environment.

LEADERSHIP

The USPS Chief Sustainability Officer coordinates sustainability activities across USPS functions, with a focus

on energy, environmental compliance, and corporate sustainability initiatives for employee engagement. The

Office of Sustainability manages sustainability data collection and management, supports small and large

initiatives related to USPS sustainability goals, and communicates to the public, customers, and the federal

government on progress. The Chief Sustainability Officer reports to the Deputy Postmaster General.

Several offices have the primary responsibility for implementing and managing specific aspects of

sustainability. For example, Supply Management has primary responsibility for establishing policies and

initiatives related to sustainable acquisition. The Facilities organization is responsible for energy audits, energy-

impacting project implementation, portfolio energy management, and building design standards. Vehicle

Operations and Engineering manage the fleet, conduct tests on vehicles and have primary ownership over the

USPS vehicle databases.

An essential element for success is employee engagement. USPS empowers employees throughout the

organization to implement low-cost and no-cost projects that enhance conservation and efficiency. Cross-

functional, employee-led Lean Green Teams help USPS build a conservation culture through more efficient

resource use and conservation in five sustainability performance goal areas: facility energy, petroleum fuel,

consumable materials, waste and water reduction.

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GOAL 1: GREENHOUSE GAS EMISSIONS

Our greenhouse gas (GHG) emissions come from facility energy use, transportation fuel use, waste disposal,

employee commuting, contracted transportation services and other sources. Understanding how these sources

contribute to our GHG inventory helps us develop strategies to reduce them.

Our GHG inventory also supports our USPS BlueEarth® Product Carbon

Accounting Service. Since we introduced our product carbon accounting

service in 2012 it has continued to grow. Our USPS BlueEarth® Product

Carbon Accounting Service calculates the GHG emissions associated with

our business customers’ mailing and shipping activities. Customers are

provided with an online report they can use to analyze their own carbon

emissions and better understand the carbon impact of their supply chain.

From FY 2008 to FY 2013, USPS reduced total GHG emissions by 12

percent, or 1.6 million metric tons of carbon dioxide equivalents

(MTCO2e).

Our target is to reduce Scope 1, 2 and 3 GHG emissions 20 percent by FY

2020 from the baseline year FY 2008. Scope 1 includes direct GHG

emissions from postal-owned sources, such as our facilities and vehicle

fleet. Scope 2 includes indirect emissions from supplied electricity and

steam. And Scope 3 includes other indirect sources, such as contracted

transportation, leased facilities, employee commuting and others.

Over the years, we have been using less energy in our buildings and reducing the impacts from our contracted

transportation services by finding ways to be more efficient and matching operations more closely to customer

demand for our services.

UNDERSTANDING OUR GHG TRENDS

According to the Universal Postal Union’s 2012 Annual Report, the United Nations agency for international

postal services estimated that there are more than 800,000 post offices across the world and 5.5 million postal

employees. In 2010, the global postal sector’s carbon footprint was at least 56.5 million metric tons CO2e — or

approximately 0.15 percent of global emissions.

Posts around the world are sharing best practices to reduce their GHG impacts. Members of the International

Post Corporation (IPC) have come together to set GHG reduction targets, reflecting the Postal Service’s goal to

reduce emissions 20 percent by 2020. Across the globe, posts are embracing energy efficiency, increasing

recycling and choosing low-carbon vehicles. You can learn more about these programs in the 2013 IPC Postal

Sector Sustainability Report, available at: sustainability.ipc.be/en/carbon-management/EMMS.

Together, the world’s posts are working to improve services while decreasing GHG emissions.

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GOAL 2: SUSTAINABLE BUILDINGS

FACILITIES AND ENERGY

The Postal Service has more than 32,000 buildings nationwide. Our

network of facilities provides mail processing, retail services, vehicle

maintenance, data management centers and administrative offices.

We have two goals — reduce total facility energy use and energy

intensity (use per square foot) 30 percent by 2015, starting from a

2003 baseline. We’re on track to meet our goals, notwithstanding a

slight increase in 2013 energy consumption compared to the prior

year. This was largely driven by increased demand for heating fuel

during the cold winter nationwide.

Our facility energy use has decreased 33.1 percent since 2003. Our

energy use per square foot (energy intensity) is also down 31 percent

from 2003 — as a result of the day-to-day actions of our employees,

investments in energy efficiency projects and use of enterprise data

collection tools.

We consumed 22.6 trillion BTU in FY 2013. Using all this energy was

a large expenditure — $518 million. So saving energy also helps our

bottom line.

In 2013, we continued to advance several facility energy management strategies, and continued energy-saving

initiatives from previous years.

ENERGY MEASUREMENT AND REPORTING

Our Enterprise Energy Management System (EEMS) underwent growth in 2013. This corporate data warehouse

consolidates facility-related energy data and provides tools for analysis and decision making to reduce energy

consumption and costs. The data and findings are used to evaluate building equipment performance and savings

and to identify opportunities for improvement.

Enhancements to EEMS in 2013 increased the quality, quantity and transparency of facility energy use data and

improved how we identify and report energy conservation. We connected additional buildings to our national

data collection system to communicate the buildings’ energy conditions and consumption. We successfully

tested remote real-time energy monitoring and control at selected USPS facilities. We created an interactive

energy use reporting tool and improved user interfaces with interactive maps, performance rankings and data

validation.

The accuracy and transparency of our data and performance are important. These data support our energy and

GHG emissions reporting to the public as well as to the federal government, industry and postal peers.

We continue to maintain a Utility Management System, a central utility bill verification and payment system

that streamlines and captures energy consumption and cost data at more than 5,000 facilities. These facilities

account for 75% of our energy consumption. This system provides detailed utility consumption and cost profiles

to EEMS and handles bill payment, auditing, rate optimization and tax recoupment. Our Utility Management

System has made reporting and our utility bill management more transparent.

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GOAL 3: FLEET MANAGEMENT

We deliver 523 million mail pieces a day. The Postal Service connects the nation using one of the largest

civilian vehicle fleets in the country. We look for the most economical modes of transportation. We track fuel

use closely, do not pass fuel surcharges on to our customers, and look for network delivery efficiencies. This

resulted in eliminating over 1,800 existing delivery routes through consolidation. Even with these reductions, in

FY 2013, we added nearly three quarters of a million new delivery points, which increased fuel consumption

demands on our postal vehicle fleet. Our total petroleum fuel use including contract transportation for 2013 was

716.8 million gasoline gallon equivalents. This includes third-party contract transportation providers and our

postal fleet fuel consumption. We set goals to decrease our fuel use from both sources.

GOAL 4: WATER USE EFFICIENCY & MANAGEMENT

Over the last several years, we incorporated water use tracking into our

national utility management system. In coming years we plan to continue to

validate data and enhance our understanding of water use in the Postal

Service. In 2013, we spent $28 million for potable water.

Compared to our federal peers, the Postal Service is a relatively low

intensity (water usage per square foot) water user. Our mail processing

footprint is large, but these operations do not require water. In 2013, we

used an estimated 3.2 billion gallons of water, or 11.6 gallons per square

foot of space. At present, we are achieving our goal of a 10 percent absolute

reduction in water use by FY 2015, with a reduction of 41 percent since

2007. We also are surpassing the federal goal to reduce water use intensity

by 26 percent.

GOAL 5: POLLUTION PREVENTION & WASTE REDUCTION

RECYCLING — SOLID WASTE DIVERSION

The Postal Service has set goals to reduce waste and recycle. In FY 2013, our overall recycling rates were lower

than the previous year and we continue to evaluate these data. We recycled more than 228,000 tons of material

— compared to 254,000 tons in FY 2012 — and diverted about 40 percent of our solid waste to recycling. Our

target is to divert 50 percent of our solid waste from landfill to recycling by FY 2015.

The Postal Service and many other organizations in the transportation, shipping and service sectors are

increasingly looking to leverage their existing reverse logistics capabilities into business opportunities. Every

day, mail trucks leave our plants to distribute mail to Post Offices across the country. We utilize reverse

logistics on their return trips to backhaul recyclables from Post Offices to their servicing plants.

Backhaul recycling is transporting mixed paper recyclables in empty mail transport equipment for consolidation

to maximize economies of scale and receive the highest contract market prices for them. Since empty transport

equipment is already returned to plants via existing transportation, it may also be used to move recyclable

materials back from our Post Offices. Thus, no additional transportation is required for handling recyclables.

This reverse logistics opportunity is an inherent recycling benefit for the Postal Service that few other

organizations can leverage.

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To this end, we are moving forward to a national recycling operation for all USPS postal districts. This effort

will leverage existing recycling best practices and provide capital equipment to maximize efficiency and

recycling business opportunities nationwide. We will achieve over 90% diversion from landfill when the

national recycling operation is fully implemented at the end of Fiscal Year 2018.

POLLUTION PREVENTION

Pollution prevention is reducing or eliminating waste at the source by modifying production, using less toxic

substances, improved conservation techniques and the re-use of materials. USPS has been committed to

reducing waste at the source since 1992 when we completed our first pollution prevention assessment in

partnership with the U.S. Environmental Protection Agency. The key to the continued success of this program

is quality training combined with planning and organizational tools designed to help staff reduce their

compliance responsibilities by eliminating wastes at the source. An example of this initiative is our focus on

eliminating products with targeted chemicals from our internal purchasing catalog system.

GOAL 6: SUSTAINABLE ACQUISITION

The Postal Service relies on products and services from suppliers to support our mission of universal delivery at

an affordable cost. We have established acquisition principles that ensure product quality and reliability — and

also reduce costs. Our sustainable acquisition and planning delivers timely, lean and sustainable supply-chain

solutions.

In 2013, several new contract clauses for procurement and services contracts were developed tied to

Sustainability goals. These new Sustainability clauses contain generally applicable requirements and product-

based clauses addressing recycled content, bio-based content, and energy and water efficiency. Appropriate

clauses will be included in all new procurement and services contracts. Also, a Sustainability Data Reporting

Clause will be required in all contracts valued at $500,000 or more that require the provision of

Environmentally Preferred Products (EPP).

During Fiscal Year 13, Supply Management received Sustainability recognition in the following areas:

PMG Sustainability Excellence Award – Stamp Shipments Using Excess Packaging Supply Inventory

(announced Quarter I ,12-13-12)

PMG Sustainability Excellence Award – Operating the Asset Fulfillment Recycling Program

(announced Quarter I, 12-13-12)

Federal Green Challenge Award – Topeka, KS Material Distribution Center – Overall Achievement and

Innovation Award for Electronic Waste Recycling in EPA Region 7 (announced Quarter III, 5-7-13)

The Federal Green Challenge awards underscore the Postal Service’s position as a sustainability leader in

helping reduce the Federal Government’s environmental impact. USPS has won 10 awards in the 2013 Federal

Green Challenge competition for nationwide waste reduction efforts. The Postal Service is proud to be the only

federal agency to make an agency-wide commitment to the Federal Green Challenge.

SUPPLIER SUSTAINABILITY EXCELLENCE AWARDS

The USPS Supplier Sustainability Excellence Awards recognize excellence in implementing environmentally

preferred business practices that help the Postal Service achieve its Sustainability goals and reduce its carbon

footprint. The awards illustrate our commitment and dedication to seek the highest levels of supplier

performance and environmental stewardship.

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In April 2014, Asset Lifecycle headquarters in Topeka, KS, was recognized for its performance in recycling

excess electronics and waste materials through an innovative no cost/review generating contract. Pratt Retail

Specialties, LLC established an innovative recycling program for the Postal Service that recovered obsolete

materials and converted the materials in their pulping operation back into packaging substrate for new

ReadyPost and Expedited Packaging for the Postal Service.

MAKING SMARTER PURCHASES

We have made a commitment to purchase a higher percentage of EPPs between 2015 to 2020. Currently we

purchase products and supplies through an online supply catalog and off-catalog suppliers. During FY 2014, we

will increase the number of suppliers that provide sustainability attribute data on products and eco-labels in our

online catalog. Our baseline figure has been established at 1% EPP of the total item on purchasing system.

The goal for FY 14 is to increase this amount to 2% base and 3% is a stretch goal.

Our EPP program has been in place since 2007. It identifies products that are bio-based, made of recycled

content, free of targeted hazardous chemicals and are energy and water efficient. In 2013, we spent $220 million

on EPP products with these attributes. A majority of the purchases included materials with recycled content.

Recycled content products may have demonstrable GHG emission reduction benefits. For example, paper and

cardboard with recycled content produce fewer GHG emissions during manufacturing. By using recycled

content envelopes and paper, we avoided 54,000 MTCO2e emissions. Purchases of recycled content cardboard

for mail transport operations avoided over 21,000 MTCO2e. Metal products such as mailbox equipment and

vehicle parts avoided 14,000 MTCO2e.

LOWER SPENDING AND LESS WASTE

Since 2008, annual spending on consumables decreased 41 percent, or more than $209 million. We cut costs by

reducing the use of office, custodial and maintenance supplies.

We are proud to have received the 2013 Institute for Supply Management – Michigan State University Award

for excellence for our three-year effort to reshape our supply management structure. We created a new

centralized supply chain structure to better leverage supply markets and technology investments. We

implemented new, simplified procurement procedures, which resulted in a 65 percent cycle-time reduction.

And we continue to improve our procurement and acquisition processes through a new strategic plan based on

delivering supply management excellence.

ENCOURAGING A DIVERSE SUPPLY CHAIN

In FY 2013, we continued to encourage supplier diversity by promoting contracting and business opportunities

through outreach efforts and events. We are recognized as the top government agency for providing business

opportunities to women-owned and minority-owned companies. This was the 13th consecutive year the Postal

Service was listed in the top 10 among all government agencies — and the third year in a row that USPS was

named the No. 1 agency for multicultural business opportunities by www.diversitybusiness.com.

The Postal Service is committed to a strong supplier base that reflects the diversity of the American business

community. Learn more at: http://about.usps.com/suppliers/diversity-program.htm.

http://www.diversitybusiness.com/

http://about.usps.com/suppliers/diversity-program.htm

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GOAL 7: ELECTRONIC STEWARDSHIP & DATA CENTERS

In 2013, we recycled nearly 2.4 million pounds of e-waste. We have an established national centralized

collection center for our e-waste at our Topeka, KS, Material Distribution Center. Our plants consolidate their

e-waste and ship them to Topeka on existing transportation. Our service contractor is “ISO 14001” and “R2”

(responsible recycling) third-party certified to ensure industry recognized e-waste handling standards are being

utilized. E-waste may contain heavy metals like lead, cadmium and mercury that are harmful to human health

and the environment. Many state and local governments are enacting e-waste regulatory standards for their

proper management and disposal.

The USPS BlueEarth® Federal Recycling Program was created in 2013. This innovative mailing solution

makes it easy for federal agencies to recycle ink cartridges and unwanted electronic devices free of charge using

the postal network. Federal agencies can send eligible items through the mail so that all data are wiped from the

devices to ensure privacy and information protection and all items are reused and/or sent to a certified

downstream recycler. The service also provides participating federal agencies with a report on how much they

recycled. Electronic waste disposal is a growing environmental and health concern. This program allows federal

agencies to manage these wastes in a secure and environmentally safe manner.

GOAL 8: RENEWABLE ENERGY

RENEWABLE ENERGY REFURBISHMENT

We began reviewing some of our renewable energy systems to ensure optimal power output during 2013.

Building systems and equipment require periodic evaluations to make sure they are functioning in accordance

with design specifications. Our first efforts focused on solar photovoltaic systems in California, where we

evaluated the condition, output and payback of each system. In 2013, we completed solar photovoltaic system

repairs at the San Francisco Processing and Distribution Center (P&DC), San Jose P&DC and Sacramento

P&DC, with other sites still in progress.

GOAL 9: CLIMATE CHANGE RESILIENCE

During 2013, USPS consulted experts across the organization to determine the most efficient and effective

roadmap for adapting to climate change. Increased flooding, rising sea levels, more intense extreme weather

events, and changes in temperature, precipitation and drought patterns could potentially disrupt our ability to

provide mail service. In order to safeguard our employees, network, transportation fleet and facilities, we are

looking at ways to reduce our vulnerability to climate changes.

Climate change adaptation planning is essentially risk management. Based on current projections, climate

change could drive an increase in the intensity and/or duration of certain extreme weather events. The

projections also point to an increase in flooding driven by intense precipitation and rising sea levels, and an

increase in the number of extreme heat events. As these events can disrupt the Postal Service’s ability to

provide mail service, as well as increase costs for maintaining our infrastructure, it is important to plan for them

now.

Further, climate risk is a business risk. We are a revenue-driven organization that provides universal mail

service to the Nation. Climate planning is embedded in a larger process of ensuring that the mail continues to

arrive in a timely manner and that we are satisfying our customers’ needs.

We will be releasing a new plan in 2014, consistent with Executive Order 13653, Preparing the United States

for the Impacts of Climate Change. It directs federal agencies to integrate climate risks into their own

operational planning as well as promote a better understanding of how federal policies and programs can

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improve the resiliency of the nation. Although the Postal Service is not a “federal agency” as defined in

Executive Order (EO) 13653, the U.S. Postal Service voluntarily complies with language in EO 13653 as it

enhances planning to address climate resilience.

GOAL 10: ENERGY PERFORMANCE CONTRACTS

Our mission is to deliver mail to every community in America. Our operations are funded by revenue from sales

of products and services. The Postal Service has the authority to enter into Energy Savings Performance

Contracts (ESPC’s) to provide an alternative means to help finance certain energy conservation

projects. However, it has been determined that EPSC’s, which require the use of Capital Funds from a 3rd party

who in turn recoups their investment through shared savings over an extended period of time, would not be

permitted because the cancellation clauses in such contracts would have to be accounted for as a potential

liability. This liability would have to be associated with USPS’s accumulated debt, which has already reached

the statutory legal limit.

PROGRESS ON ADMINISTRATION PRIORITIES

The Postal Service voluntarily aligns its goals and strategies with administration priorities. In June 2011, we

released our first climate change adaptation policy and followed it with our first climate change adaptation plan

in June 2012. In FY 2014, we are continuing to develop our adaptation plan. We are assessing the policies and

actions that the Postal Service can take to become more resilient. We have not yet received any public

comments on our Climate Change Adaptation plan. The plan and policy can be viewed at our webpage:

http://about.usps.com/what-we-are-doing/green/climatechange.htm.

The Postal Service has not released a fleet management plan at this time. We believe that the Postal Service has

an appropriate number of vehicles in the fleet and continues to shift vehicles to meet demand as more delivery

points are added. We are working towards a strategy for procuring the next generation of Postal vehicles;

however, due to financial conditions we are awaiting legislative relief to enable fleet replacement.

Further, while we have made progress on facility energy use and continue to innovate on reducing waste use,

we have a major challenge with our goal to reduce petroleum use. Mail delivery points continue to increase - we

are required to provide mail service to more addresses. Our financial constraints do not allow for either the

upgrade or replacement of the current fleet at this time. Becoming a sustainable organization will require

addressing how to reduce this major cost and impact to the environment.

For energy saving performance contracting, the Postal Service cannot take advantage of this financing

alternative at this time. Legislation addressing the Postal Service's financial situation has not been enacted, and

we continue to experience serious liquidity challenges. We have been advised that Energy Savings Performance

Contracts (ESPC) are considered capital lease financings for accounting purposes, and would have to be

associated with USPS’s accumulated debt.

We are proud of our efforts to reduce our impact to the planet. Our aim is to continue as we have for more than 200 years – successfully adjusting to the times while continuing our mission to bind the nation together through the mail.

http://about.usps.com/what-we-are-doing/green/climatechange.htm

United States Postal Service

Evaluating Previous Strategies

Goal 1: Greenhouse Gas (GHG) Reduction – Scope 1 & 2

(D) Will you use thisstrategy again next year?

(Please explain in 1-2sentences)

(C) Was the strategysuccessful for you?

(Yes/No)

(B) Did you implementthis strategy? (Yes/No)

(A) Strategy

Yes. USPS requires all newconstruction projects to

YesYes

Ensure that all majorrenovations and new

meet the American Society

building designs are 30%

of Heating, Refrigerating

more efficient thanapplicable code

and Air ConditioningEngineers (ASHRAE)

Standard 90.1 – EnergyStandard for Buildings

Except Low-RiseResidential Buildings (90.1)and improve upon it by 30%if life cycle cost effective.

All major renovationprojects are to meet

ASHRAE 90.1 and exceedit as much as life cycle cost

effective.

Yes. USPS Building DesignStandards (BDS) specify

YesYes

Reduce grid-suppliedelectricity consumption by

efficiency requirements for

improving/upgrading

all new equipment such as

motors, boilers, HVAC,

boilers, chillers, roof top

chillers, compressors,lighting, etc.

units, compressors, lighting,etc. Compliance with these

standards is monitored.These requirements ensurecontinued reductions fromgrid-supplied electricity.

While our financialcondition prohibitssignificant capital

investment projects, we doconsider energy efficiency

when a new piece ofequipment is required.

(Note: this strategy is not

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(C) Was the strategysuccessful for you?

(Yes/No)

(B) Did you implementthis strategy? (Yes/No)

(A) Strategy

listed as a top 5 priority forFY 14)

Yes. Released USPSNational Energy

YesYes

Employ operations andmanagement best practices Management Strategy. Willfor energy consuming and implement plan actions in

emission generatingequipment

coming years. (Note: thisstrategy is not listed as a top

5 priority for FY 14)

Yes. The ability to trackequipment performance and

YesYes

Install building utilitymeters and benchmark

energy consumption at the

performance to track energy

facility level are critical to

and continuously optimizeperformance

managing energy savings.Outliers or changes in

trends can be identified andcorrected in a timely

manner. We have developeda dashboard to help track

performance.

Yes. When facilityequipment such as boilers,

YesYes

Reduce on-site fossil-fuelconsumption by installing

chillers, etc. have reached

more efficient boilers,the end of their useful lives

generators, furnaces, etc.and/or use renewable fuels.

and/or it makes goodbusiness sense to replace,

the USPS BDS’s equipmentefficiency specifications are

followed.

Goal 1: Greenhouse Gas (GHG) Reduction – Scope 3



(C) Was the strategysuccessful for you? Yes/No

(B) Did you implementthis strategy? Yes/No

(A) Strategy

Yes. USPS will continue totrack and manage business

YesYesReduce employee business

ground travelground travel. This effort

has been successful inreducing the amount of trips

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(A) Strategy

and emissions. However,this is a minor emissions

source for the PostalService.

Yes. USPS will continue totrack and manage air travel.

YesYesReduce employee business

air travel

This effort has beensuccessful in reducing the

amount of trips andemissions. However, this isa minor emissions source

for the Postal Service.

Yes. We will continue toevaluate the commuting

YesYes

Use employee commutingsurvey to identify

survey for comments

opportunities and strategies

provided by employees.

for reducing commuteremissions

These comments can assistus in improving

communication aboutexisting telecommuting andalternative work schedulepolicies. We also can use

this information to improveemployee awareness

campaigns.

Yes. USPS will continue towork on establishing a

YesYesPartnership with contracted

transportation partners

relationship with our aircarriers to share Scope 3

emissions data based on ourrespective networks.

Improved data will allow usto manage this emissions

source better andcollectively reduce the

impact of our networks.This strategy will be

continued into next year.

Yes. USPS has continued tostudy how to reduce

YesYesReduce contracted

transportation requirements16





(A) Strategy

contract carrier emissions.In addition, USPS is now anEnvironmental Protection

Agency SmartWay®partner.

Goal 2: Sustainable Buildings





(A) Strategy

Yes. USPS incorporatedgreen initiatives into the

YesYes

Incorporate green buildingspecifications into all new

Standard Design Criteria.

construction and majorrenovation projects

The Standard DesignCriteria is used on newconstruction and major

renovation projects.

Yes. USPS BDS specifyefficiency requirements for

YesYes

Redesign or lease interiorspace to reduce energy use

all new equipment such as

by daylighting, space

boilers, chillers, roof top

optimization,

units, compressors, lighting,

sensors/control systeminstallation, etc.

etc. Compliance to thesestandards is monitored

through the EnergyCompliance Certification

process. These requirementsensure continued reductions

from grid-suppliedelectricity. We also considerenergy efficiency when anew piece of equipment is

required.

Yes. USPS revised theprocurement and services

YesYes

Include in everyconstruction contract all

contract clauses thatapplicable sustainableincluded sustainableacquisition requirements for

acquisition requirementsrecycled, biobased, energycovering construction andefficient, and

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(A) Strategy

environmentally preferableproducts

demolition materials,recycled content, biobasedcontent, energy efficient

equipment andenvironmentally preferable

products.

Yes. The USPS FacilitiesOptimization program is the

YesYesImproving facility building

data

ongoing assessment offacility utilization and

implementation ofappropriate changes which

may include closure,consolidation, and

re-purposing. By more fullyutilizing our space inventorywe are better able to controlour energy consumption.(Note: this strategy is not

listed as a top 5 priority forFY14)

Yes. USPS will continue thePostmaster General

YesYesEmployee recognition

Sustainability ExcellenceAwards Program. This pastyear ten facilities receivedawards. For example, the

Atlanta P&DC received theaward for its Lean GreenTeam's comprehensiveapproach to recycling,

energy reduction,application of Lean Six

Sigma strategies for wastereduction, and promotion of

a conservation culture.Another recognition

program called the GlobeAward was managed by theOffice of Sustainability forlocal innovations such as

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(A) Strategy

LED lighting initiatives andwater conservation

initiatives. (Note: thisstrategy is not listed as a top

5 priority for FY14)

Goal 3: Fleet Management





(A) Strategy

Vehicle acquisitions for FY2013 included law

YesYes

Optimize/Right-size thecomposition of the fleet

enforcement vehicles.(e.g., reduce vehicle size,

Acquisitions were informedeliminate underutilized

by a vehicle analysis to rightsize that portion of our fleet.

vehicles, acquire and locatevehicles to match local fuel

infrastructure)

Additional delivery pointsare added to USPS routes

YesYes

Reduce miles traveled (e.g.,share vehicles, improve

every year. Local offices

routing with telematics,utilize the USPS Carrier

eliminate trips, improveOptimal Routing tool to

scheduling, use shuttles,etc.)

ensure that the additionaldeliveries are as efficient aspossible. (Note: this strategy

is not listed as a top 5priority for FY 14)

A joint Low GreenhouseGas-Emitting Vehicle

YesYes

Acquire only highlyfuel-efficient, low

Acquisition policy

greenhouse gas-emitting

memorandum dated

vehicles and alternative fuelvehicles (AFVs)

February 10, 2014 wassigned and released by theVice President, Delivery

and Post Office Operationsand the Chief Sustainability

Officer outlining therequirement to purchase low

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(A) Strategy

greenhouse gas emittingvehicles.

Though USPS hasexperienced a decline in the

YesYesIncrease utilization of

alternative fuel in dual-fuelvehicles

quantity of alternative fuelsused, we developed anawareness campaign

October 2013 to increasealternative fuel awareness.

The campaign includedreplacing the black

nondescript gas cap with ayellow high visibility gascap. A service talk which

outlined the Energy PolicyAct (EPAct) requirements,the driver’s responsibility touse E85 when it is available,

and some additionalalternative fuel vehicle factswith sample questions andanswers was sent to targetedoffices. Like all campaigns

that require a change inhuman behavior we expectto see a pay-off gradually.

The use of SEAM (Solutionfor Enterprise Asset

YesYes

Use a Fleet ManagementInformation System to track

Management) Fleetfuel consumption

Management Informationthroughout the year for

System was fullyagency-owned, GSA-leased,

implemented and used toand commercially-leased

vehiclestrack mileage and fuel

consumption.

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Goal 4: Water Use Efficiency & Management





(A) Strategy

Yes. USPS buildingstandards require the use of

YesYes

Purchase and install waterefficient technologies (e.g.,

water-efficient faucets andfixtures during renovations.

Waterwise, low-flow waterfixtures and aeration

devices).

Yes. USPS useslow-maintenance

YesYesDesign, install, and maintainlandscape to reduce water

use.

landscaping materials thatare indigenous to the locale.Irrigation systems are onlyinstalled if required by local

regulations. Requiredirrigation systems are

water-conserving drip type,except at lawns, ground

cover and seasonal plantingareas where drip type

systems are impractical.(Note: this strategy is not

listed as a top 5 priority forFY 14)

Yes, The UtilityManagement System

YesYesWater data management

triggers notification to sitecontacts when water leaksare detected. Correctiveaction is then taken and

recorded. (Note: thisstrategy is not listed as a top

5 priority for FY 14)

Yes. California and manyother states require

YesYesStormwater management

stormwater sampling asconditions of their National

Pollutant DischargeElimination Standard

(NPDES) Permits. In manycases, samples are retrieved

manually. This is an

21





(A) Strategy

ongoing compliance effortthat will continue. (Note:

this strategy is not listed asa top 5 priority for FY 14)

Yes. USPS has alongstanding policy that

YesYesVehicle washing recovery

requirements

requires zero discharge intostorm water systems. Thismeans that no pollutants

will be released ordischarged into storm water

systems by the PostalService or by Postal Service

third-party contractors.Third-party contractorsshould use a wet-wash

recovery, where wash wateris properly collected and

disposed of off-site; or a drywash system, where no

liquid is used.

Goal 5: Pollution Prevention & Waste Reduction





(A) Strategy

Yes. USPS has establisheda multiyear capital

YesYesReduce waste generation

through elimination, sourcereduction, and recycling

investment plancommencing in FY2013 to

expand reverse logisticsrecycling and waste

reduction opportunities inthe Postal Service.

Yes. USPS will continue itscontractual agreement with

YesYes

Implement integrated pestmanagement and improved

a pest management andlandscape managementcontrol company to offerpractices to reduce and

best practice insect and pesteliminate the use of toxic

22





(A) Strategy

and hazardouschemicals/materials

control services to ourUSPS facilities. We will

also continue to educate ouremployees about the

environmental and healtheffects of pesticides,

rodenticides, herbicides andfungicides.

Yes. USPS revised theprocurement and services

YesYes

Establish a tracking andreporting system for

contract clauses that

construction and demolitiondebris elimination

included sustainableacquisition requirementscovering construction and

demolition materials,recycled content, biobasedcontent, energy efficient


products. We are alsorequiring our contractors to

properly handleconstruction and demolitionwaste and to submit a Solid

Waste Management andEnvironmental ProtectionPlan at the preconstructionmeeting. (Note: this strategy


Yes. The Office of SupplyManagement has updated

YesYes

Develop/revise AgencyChemicals Inventory Plans

the Supplying Practices and

and identify and deploy

Principles with additional

chemical elimination,

sustainability practices and

substitution, and/ormanagement opportunities

principles which includevendor supply and reporting

of environmentallypreferable products that

contain less hazardous andtoxic chemicals, as well as

23





(A) Strategy

more bio-based andrecycled content products.

Yes. The Green Teamscontinued to expand and

YesYes

Deployment of Lean GreenTeams in every district, all

implement green projects.

mail processing facilities,and large post offices.

In FY 2013 we added 556Green Teams and 5,238

green projects werecompleted. This strategywill be used to supportdeployment of nationalsustainability initiativesincluding the National

Recycling Operation, theFederal Recycling Program(eWaste), and other water,

energy, and materialsconservation initiatives.

There is great opportunityfor expansion of teams and

leveraging the datamanagement resourcesespecially the Green

Initiative Tracking Tool(GITT). (Note: this strategy


Goal 6: Sustainable Acquisition





(A) Strategy

Yes. Worked with fourmajor suppliers to identify

YesYes

Update and deploy agencyprocurement policies and

environmentally preferableprograms to ensure that

products in our purchasingfederally-mandated

system. We will continue todesignated sustainable

work with other suppliersthis year.

products are included in allrelevant procurements and

services24





(A) Strategy

Yes. We are preparing toupdate our Supplier

YesYes

Deploy corrective actions toaddress identified barriers

Contract Reportingto increasing sustainable

Management System toprocurements with special

achieve this goal. Thisemphasis on biobased

purchasingstrategy will continue into

the coming year.

Yes. We will continue toenhance our online

YesYes

Review and update agencyspecifications to include and

purchasing catalog to enableencourage biobased and

users to easily selectother designated green

products which fall underproducts to enable meetingsustainable acquisition goals

the five qualifying EPPcategories.

Yes. The contract to replaceour current supplier

YesYesReport on sustainabilitycompliance in contractor

performance reviews

reporting system is expectedto be awarded late in the 3rdQuarter of FY 14. Once in

place we will be able torequire suppliers to report

the quantitative estimates ofproducts associated with

EPPs.

Yes. eSourcing continues tobe the sourcing system of

YesYeseSourcing reverse auctionschoice with over 13,000

registered suppliers.

Goal 7: Electronic Stewardship & Data Centers





(A) Strategy

USPS only has 2 datacenters. The primary center

NoNoOptimize agency Core DataCenters across total cost of

ownership metrics

supports production whilethe secondary center is adisaster recovery center.The cost of ownership

25





(A) Strategy

metric is not applicablebecause USPS is at the

minimum number of datacenters.

Yes. The USPS AdvancedComputing Environment

YesYes

Ensure that powermanagement, duplex

(ACE 3) hardware refreshprinting, and other energy

will continue into FY 2015.efficiency or

The refresh enables powerenvironmentally preferable

management on 100% of alloptions and features are

ACE desktops and 85% ofenabled on all eligible

all computers laptops andelectronics and monitor

compliancedesktops upon completion

of the refresh.

Yes. In FY 2013, 63%(1,573,925 lbs.) of surplus

YesYes

Update and deploy policiesto use environmentally

of end of life (EOL)

sound practices for

electronics were sold, 31%

disposition of all agency

(770,836 lbs.) were recycled

excess or surplus electronic

and 3% (84,572 lbs.) were

products, including use of

reused. We will continue to

certified eSteward and/or

use this process and come

R2 electronic recyclers, andmonitor compliance

up with new processes thatwill not only help us

disposition our excesselectronics but alsodisposition excess

electronics of our partneragencies.

Yes. The ACE 3 desktopand laptop models have not

YesYes

Ensure acquisition of 95%EPEAT registered and

changed this FY. They are100% of ENERGY STAR

due to be at end of life laterqualified and FEMP

this year, but replacementdesignated electronic office

productsmodels will have the same

power requirements.

Yes. Economode printsettings were set on all

YesYesEconomode printingworkstations in FY13, andall network print queues

26





(A) Strategy

will be converted by the endof FY14. USPS expects to

eliminate an additional8,000 print cartridges.

Goal 8: Renewable Energy





(A) Strategy

Yes. Renewable systemswere evaluated and repairs

YesYesInspection, maintainanceand repair of renewable

systemswere made where necessaryto optimize performance.

Goal 9: Climate Change Resilience





(A) Strategy

Yes. USPS is completing anupdate to the Climate

YesYes

Ensure climate changeadaptation is integrated into

Change Adaptation Plan.

both agency-wide andThis plan features 4 foci:

regional planning efforts, inIntegration and

coordination with otherCollaboration with other

Federal agencies as well asagencies and entities;

state and local partners,Employees; Network and

Tribal governments, andprivate stakeholders

Fleet; and Infrastructure.We will continue to reviewand update the plan in the

coming year.

Yes. The climate changeadaptation planning

YesYes

Update agency emergencyresponse procedures and includes long-term changesprotocols to account for to decision-making

projected climate change, processes about itsincluding extreme weather

eventsinfrastructure, as well asimproving its emergency

response procedures. Part of27





(A) Strategy

the developing corporateclimate change adaptationplan will identify whether

emergency responseprocedures already in place

need to be altered orstrengthened in response toprojected climate change.

Details on this strategy willbe featured in the updated

Climate Change AdaptationPlan.

Yes. The U.S. PostalService focuses on ensuring

YesYes

Ensure workforce protocolsand policies reflect

that employees are safe

projected human health and

during deliveries, and

safety impacts of climatechange

continues to evaluate policyand resources related to mail

delivery during extremeweather events. Our Climate

Change Adaptation Planwill feature details on this

strategy.

Yes. The U.S. PostalService Climate Change

YesYes

Ensure agency principalsdemonstrate commitment to

Adaptation Working Group

adaptation efforts through

(CCAWG) includes experts

internal communicationsand policies

from different functionsthroughout the organization.

The USPS ChiefSustainability Officer chairs

the CCAWG and meetsmonthly with the group to

discuss progress on climateadaptation planning. TheOffice of Sustainability

coordinates the integrationof adaptation into Postal

Service’s policy, programsand operations. This effort

28





(A) Strategy

will continue in the comingyear.

Yes. The Climate ChangeAdaptation Working Group,

YesYes

Incorporate climatepreparedness and resilience

chaired by the Office of

into planning andSustainability will continue

implementation guidelinesto incorporate climate

for agency-implementedprojects

resilience into USPS projectplanning and

implementation in the nextyear.

29


Goal 1: Greenhouse Gas (GHG) Reduction

30

Table 1-1: Goal 1 Strategies - Scope 1 & 2 GHG Reductions

(D) Specifictargets/metrics to measurestrategy success includingmilestones to be achieved

in next 12 months

(C) Strategy Narrative(B) Top 5? Yes/No/NA

(A) Will the agencyimplement the followingstrategies to achieve this

goal?

USPS uses the inventory tounderstand fuel and

USPS creates a GHGinventory to track and

Yes

Use the FEMP GHGemission report to

electricity use in our

manage performance as well

identify/target highbuildings and fleets. This

as to align reporting with

emission categories andallows us to follow up on

private and postal industry

implement specific actionsthe areas of high emissions,

peers. In addition, since

to resolve high emissionareas identified

especially as they vary yearto year.

Calendar Year (CY) 2007,USPS has submitted a CY

GHG inventory to TheClimate Registry. Thisinventory is third-partyverified and joins USPS

business and organizationalpeers in North America in a

combined inventoryprocess. USPS also reportsits emissions as part of the

International PostalCorporation.

Compile the amount adesign saves over ASHRAE

USPS will continue toutilize its BDS for major

Yes

Ensure that all majorrenovations and new 90.1 on all new spacerenovations and new spaces

building designs are 30% projects. This is reported onto ensure that the designsmore efficient than

applicable codethe Energy Compliancemeet ASHRAE 90.1 andCertification Standard

Form.exceed where life cycle cost

effective by 30%.

USPS will continue toreport information to CTS

USPS is not required toconduct EISA 432 audits

Yes

Implement in EISA 432covered facilities all

and implement ECMs asappropriate.

but has voluntarily reportedinformation for the EISA

lifecycle cost effectiveECMs identified

Compliance TrackingSystem (CTS) and plans to

continue to provide thisinformation when available.

A number of audits areplanned for FY14. Of thosethe ECMs identified with

the greatest return on

32


in next 12 months



goal?

investment are planned tobe implemented.

Higher level review log willshow that the designs were

USPS will continue toutilize its BDS for

Yes

Reduce on-site fossil-fuelconsumption by installing

reviewed for conformancewith the USPS BDS.

fossil-fuel consumingequipment when the units

more efficient boilers,generators, furnaces, etc.

and/or use renewable fuels

require replacement. Thiswill ensure that these

upgrades meet ASHRAE90. The BDS will be

updated at least annually toincorporate improvedenergy efficiencies as

products are improved andnew requirements are

enacted.

NA

Facilities is replacingequipment as the equipment

No

Reduce grid-suppliedelectricity consumption by

encounters problems,

improving/upgradingreached the end of its life

motors, boilers, HVAC,expectancy or as audits

chillers, compressors,lighting, etc.

show a significant ROI onreplacement. This strategyis important, but it is not

currently a top 5 priority forFY 14.

NA

Recently, released USPSNational Energy

No

Employ operations andmanagement best practices

Management Strategy. Will

for energy consuming andimplement plan actions in

emission generatingequipment

coming years. Though thisstrategy is important, it is

not currently a top 5 priorityfor FY14.

Develop and implement abenchmarking report for our

mail processing plants.

Continue to add facilities tothe EEMS Track/trendenergy consumption toYes

Install building utilitymeters and benchmark

performance to track energyidentify facilities

improvement.and continuously optimize

performance33

Table 1-2: Goal 1 Strategies - Scope 3 GHG Reductions


in the next 12 months



goal?

NA

USPS is not developing acommuter reduction plan

NoDevelop and deployemployee commuter

reduction plan

but will continue to offeremployees the ability to setaside pre-tax income for the

purchase of mass transittickets.

USPS will continue to trackand monitor employeebusiness ground travel.

USPS tracks and managesbusiness ground travel and

has been successful in

YesReduce employee business

ground travelreducing the amount of trips

and emissions. However,this is a minor emissions

source for the PostalService.

USPS will continue to trackand monitor employee air

travel.

USPS tracks and managesbusiness air travel and has

been successful in reducingYes

Reduce employee businessair travel

the amount of trips andemissions. However, this isa minor emissions source

for the Postal Service.

One commuter survey willbe completed. We will

We survey our employeeseach year on their

Yes

Use employee commutingsurvey to identify

include questions educating

commuting habits to

opportunities and strategiesemployees on sustainability

issues.

improve our understandingof our Scope 3 GHG

for reducing commuteremissions

emissions. We also addquestions to educateemployees on other

sustainability issues such aswaste reduction or water

usage reduction.

NA

USPS has an existingtelecommuting plan, which

No

Increase number ofemployees eligible for

allows certain employees totelework and/or the total

number of days teleworkedtelecommute based onrecommendations and

35





goal?

restrictions from managers.Beyond encouragingmanagers to supporttelecommuting when

feasible, USPS does nothave a strategy or goal to

increase teleworking.

NAUSPS is not pursuing a

bicycle commuter programcorporate-wide.

NoDevelop and implement

bicycle commuter program

NAUSPS is not pursuing a

bicycle commuter programcorporate-wide.

NoProvide bicycle commuting

infrastructure

USPS will use the data setto improve the accuracy of

USPS will continue to workon expanding and

YesPartnership with contracted

transportation partners

our GHG reporting. We will

establishing partnerships

compare our data estimates

with our air carriers to

to the actual data to ensure

obtain Scope 3 emissions

that future estimates aremore complete.

data based on our respectivenetworks. Improved data

will allow us to manage thisemissions source better and

collectively reduce theimpact of our networks.

USPS has continued tostudy how to reduce

USPS contractedtransportation includes

YesOptimize contracted

transportation requirements

contract carrier emissions.highways, rail, air and ship.

USPS recently became anThis transportation enables

Environmental Protectionour mission to deliver mail

Agency SmartWay®to the entire nation even as

partner. We will determinedelivery points expand by

a strategy optimize ourthe year. We continue to

SmartWay membership tostudy contract transportation

enable a reduction inrequirements to increase

efficiency.contracted transportation

greenhouse gas emissions.

36


Goal 2: Sustainable Buildings

37

Table 2: Goal 2 Strategies &€“ Sustainable Buildings



(C) Strategy narrative(B) Top 5? Yes/No/NA


goal?

Review designs for newconstruction and major

Continue to utilize theUSPS Standard Design

Yes

Incorporate green buildingspecifications into all new

renovation for conformancewith the USPS BDS.

Criteria, which incorporatedgreen initiatives, on newconstruction and major

renovation projects construction and majorrenovation projects.

Review designs interiorspace new construction and

Continue to utilize theUSPS Standard Design

Yes

Redesign or lease interiorspace to reduce energy use

major renovationCriteria, with day-lighting,

by daylighting, space

conformance with the USPSBDS.

space optimization andlighting controls, on new

optimization,sensors/control system

installation, etc.construction and major

renovation projects.

USPS will continueconsolidating existing work

space.

USPS is currentlyconsolidating its facilities toright-size the postal network

Yes

Deploy CEQs ImplementingInstructions " Sustainable

Locations for FederalFacilities

to match our operations.Our consolidation willmaximize the use of

existing space, which alignswith the first Workplace

Requirement for SustainableFederal Location Decisions.We will consider including

the other principles,including reducing parking

demand and workplacespace standards; however,at this time USPS is not

constructing new buildingsand has not formally

adopted the SustainableLocations procedures,because USPS is not

covered by the provisionsof Executive Order 13514,although USPS complies

with EO 13514 to the extentpracticable.

39





goal?

Continue to use revised theprocurement and services

Utilize the USPS revisedprocurement and services

Yes

Include in everyconstruction contract all

contract clauses that includecontract clauses that

applicable sustainablesustainable acquisition

included sustainable

acquisition requirements forrequirements covering

acquisition requirements

recycled, biobased, energyconstruction and demolition

covering construction and

efficient, andmaterials, recycled content,

demolition materials,

environmentally preferableproducts

biobased content, energyrecycled content, biobased

efficient equipment andcontent, energy efficient

environmentally preferableproducts.


products.

Develop materials and trainenergy mangers on an as

The Facilities organizationdeploys building-related

Yes

Develop and deploy energyand sustainability training

needed basis on energy andsustainability practices.

training as needed includingenergy conservation

for all facility and energymanagers

principles to facility projectmanagers and managers.

USPS employee-led GreenTeams implement low and

no cost facility energyprojects across the nation

(as well as water, fuel,waste, & materials). USPSprovides these teams with a

project tracking tool, theGITT as well as tutorial

videos and training.

40


Goal 3: Fleet Management

41

Table 3: Goal 3 Strategies &€“ Fleet Management





goal?

Since 2008, USPS hasreduced vehicle fleet size

Vehicle acquisitionsplanned for FY 2014 will

Yes

Optimize/Right-size thecomposition of the fleet

each year. Based onincrease the quantity of

(e.g., reduce vehicle size,

extensive vehicle andvehicles operated on rural

eliminate underutilized

requirement evaluation theroutes and provide

vehicles, acquire and locate

minimal vehicle fleet sizeadditional vehicles to

vehicles to match local fuelinfrastructure)

has been accomplished.support increased package

Annual analysis willgrowth. Our plan is to

continue to ensure vehiclereview fueling locations and

reductions or increases areplace vehicles where it is

financially viable.made as business

requirements change.

NA

Increased mail deliverypoints and package business

No

Reduce miles traveled (e.g.,share vehicles, improve

growth is expected torouting with telematics,

increase annual vehiclemileage.

eliminate trips, improvescheduling, use shuttles,

etc.)

Continue testing fuelefficient and alternative fuel

New vehicles purchases lessthan 8,500 lbs. Gross

Yes

Acquire only highlyfuel-efficient, low

vehicles for deliverypurposes.

vehicle weight rating(GVWR) will be alternative

greenhouse gas-emittingvehicles and alternative fuel

vehicles (AFVs)

fuel capable. Vehicles over8,500 lbs. GVWR will beevaluated based on best

value including fueleconomy.

NA

We will continue to monitorthe usage of E85 in dual

NoIncrease utilization of

alternative fuel in dual-fuelvehicles

fuel vehicles. This is animportant strategy, but it isnot in our top 5 strategies.

Analyze fuel consumptiondata to identify

The SEAM (Solution forEnterprise Asset

Yes

Use a Fleet ManagementInformation System to track

opportunities for reductionin petroleum based fuels.

Management) system willbe used to track alternative

fuel consumption.

fuel consumptionthroughout the year for

agency-owned, GSA-leased,

44





goal?

and commercially-leasedvehicles

NA

USPS does not currentlyhave plans to replace the

No

Increase GSA leasedvehicles and decrease

fleet. Due to financialagency-owned fleet

conditions we are awaitingvehicles, when cost

effectivelegislative relief to enable

us to replace the fleet.

Continue testing andevaluating CNG vehicles.

We have operated andcontinually evaluated our

YesEvaluate the cost benefit of

CNG delivery vehicles

CNG vehicles since the mid1990’s. We will continue

with the cost benefitanalysis for this vehicle

type.

Vehicles will be identifiedwith a 20% improved fuel

USPS currently operates2-ton vehicles in California

Yes

Replace aged medium dutydelivery vehicles in

economy and 50 state

that are over 18 years old.

California to reduceparticulate emissions

emissions. Contract award

To meet calendar year 2015

will be issued in FY 2014

compliance requirements

for calendar year 2015deployment.

specified in the Truck andBus Regulation approved bythe California Air ResourceBoard in December 2008,

new vehicles will bepurchased to replace thesevehicles and significantly

reduce particulate emissionsand improve fuel economy.

We are committed toreplace the vehicles so thatwe are in compliance with

CARB.

45


Goal 4: Water Use Efficiency&Management

46

Table 4: Goal 4 Strategies & Water Use Efficiency & Management





goal?

Follow design standard.

USPS Facilities willcontinue utilizing its BDS

YesPurchase and install highefficiency technologies

(e.g., WaterSense)

for renovations and newspaces to ensure that the

designs include highefficiency technologies.

Validate data and enhanceour understanding of water

Track water use in ournational utility management

system.Yes

Prepare and implement awater asset managementplan to maintain desired use in the Postal Service.level of service at lowest Continue to monitor andlife cycle cost (for best verify that processing

practices from the EPA, goto http://go.usa.gov/KvbF)

operations do not requirewater.

Convene a cross functionalteam to analyze outdoor

USPS water intensity isminimal compared to

YesMinimize outdoor water use

and use alternative watersources as much as possible

water usage in droughtstricken California.

similar agencies. We willresearch ways to minimize

outdoor water usage.

NAUSPS does not use large

amounts of water in its dayto day operations.

NA

Design and deploy waterclosed-loop, capture,

recharge, and/or reclamationsystems

NA

USPS is currently notplanning to submeter

No

Install advanced meters tomeasure and monitor (1)

industrial, landscaping andpotable and (2) industrial,

agricultural water due tolandscaping and agricultural

water uselow water usage in day to

day operations.

NA

USPS water usage is low.We will continue to

No

Develop and implementprograms to educate maintain water saving

employees about methodsto minimize water use

projects as a part of theGreen Teams suite of

projects.

Conduct FEMP GHGinventory to monitor energy

Though USPS is not anenergy producer, we

YesAssess the interconnectionsand dependencies of energy

48





goal?

and water on agencyoperations, particularly

and water use and measurereductions.

recognize we are consumersof energy that is produced

climate changes effects onfrom a water intensive

water which may impactenergy use

process. Therefore, we areworking to reduce

electricity and performenergy saving projects.

Continue to follow policyand monitor contract

With a large fleet ofvehicles, vehicle washing

YesVehicle washing recovery

requirements services’ performance andcompliance.

has the potential to be asignificant source of waterusage. USPS has centralized

contract services thatrequire vehicle washingcontractors either: (1) torecover wash water and

properly dispose it off sitein compliance with

applicable law; or (2) toconduct dry washes.

49


Goal 5: Pollution Prevention&Waste Reduction

Table 5: Goal 5 Strategies &“ Pollution Prevention & Waste Reduction





goal?

Continue to monitoremployee compliance with

USPS refrigerant use islimited to building cooling,

YesEliminate, reduce, or

recover refrigerants andother fugitive emissions

MMO 026-97 as a part of

small appliances, and

the Environmental

vehicle air conditioning.

Compliance ReviewProcess.

USPS has in place aMaintenance ManagementOrder (MMO 026-97) that

covers refrigerantmanagement. This MMO

states that employees mustnot intentionally vent

refrigerants duringmaintenance, serving, or

repair and that 90 percent ofrefrigerants from smallappliances should be

recovered prior to servicing.Recovered refrigerant issent to an Environmental

Protection Agency certifiedrefrigerant reclaimer.

Implement a multiyearcapital investment program

Strategy: (1) Our goal is todivert 50% of solid waste

YesReduce waste generation

through elimination, sourcereduction, and recycling

to increase reverse logistics

from landfill to recycling by

backhaul recycling with the

2015; and (2) Refine

USPS. Execute Waste

measurement and reporting

Management Solutions

capabilities in next 12

Program. Advertise P2

months, while expanding

Assessment Tool that allows

our reverse logistic

users to assess sourcereduction options.

recycling network. Anintegrated solid waste and

recycling reporting softwaretool will be deployed to

allow our recycling/wastedisposal vendors to have

direct access to report data50





goal?

Conduct research toevaluate safer products and

Strategy: (1) Refine USPSprocedures for establishing

Yes

Implement integrated pestmanagement and improved

methodologies forEPP offerings in the

landscape managementmanaging pests, insects,

national online purchasing

practices to reduce andweeds and fungus, and

system in the next 12

eliminate the use of toxicproducts containing RU

months; and (2) Expand the

and hazardouschemicals/materials

Pesticides. Removecommunication program on

undesired products formthe dangers of hazardous

USPS online orderingcatalogs.

chemicals in the workplacewill be a key target. This

will be an ongoingmultiyear effort.

NA

USPS has revisedprocurement and services

No

Establish a tracking andreporting system for

contract clauses that include

construction and demolitiondebris elimination

sustainable acquisitionrequirements covering

construction and demolitionmaterials, recycled content,biobased content, energyefficient equipment and

environmentally preferableproducts (EPP).

(1) Refine USPS proceduresfor establishing EPP

USPS is working to makeimprovements in

Yes

Develop/revise AgencyChemicals Inventory Plans

offerings in the nationalenvironmentally preferable

and identify and deploy

online purchasing system inproduct (EPP) offerings for

chemical elimination,

the next 12 months; (2)national purchasing. USPS

substitution, and/ormanagement opportunities

Expand the communicationis also working on reducing

program on the dangers ofand eliminating hazardous

hazardous chemicals in thechemicals available for

workplace will be a keynational purchasing by

target. This will be anongoing multiyear effort.

increasing communicationson the hazards of chemicals

in the workplace.

NA

USPS takes inventory ofrefrigerants (including

NoTake inventory of currentHFC use and purchases HFCs) at high risk sites as

part of the Environmental

51





goal?

Compliance Review (ECR)process. USPS sites develop

site-specific RefrigerantManagement Plans toinventory and track

refrigerant (includingHFCs) and purchases at the

local level.

NAUSPS policy prohibits the

installation of newequipment using HFC’s.

NoRequire high-level waiver

or contract approval for anyagency use of HFCs

NA

USPS employees thatmanage regulated

NoEnsure HFC management

training and recyclingequipment are available

CFC/HFCs are required tobe certified. USPS offers

refrigerant (includingCFC/HFC) management

and technician certificationtraining. USPS sites

conducting refrigerant workmaintain the required

recycling equipment; inmany cases, refrigerant

work is conducted throughcontracts with third-parties,

who maintain their ownequipment. USPSMaintenance and

Environmental Departmentsare currently in the process

of updating ourMaintenance ManagementOrder (MMO) regarding the

handling of refrigerants.

Divert 40% of our wastefrom Landfill through

Backhaul mixed paperwhich is primarily

YesNational Recycling

Operationrecycling. The National

undeliverable standard mail,Recycling Operation,

from post offices toinitiated this year, will

52





goal?

expand backhaul recyclingto every location across theprocessing plants for

consolidation and recycling. country over the next fiveyears.

53


Goal 6: Sustainable Acquisition

Table 6: Goal 6 Strategies &€“ Sustainable Acquisition


in the next 12 month



goal?

Perform quarterlycompliance reviews after

The purchasingsustainability policy and

Yes

Update and deploy agencyprocurement policies and issuance of policy. Work

contract clauses were issuedJune 2014.

programs to ensure thatfederally-mandated

with major suppliers to

designated sustainableidentify environmentally

products are included in allpreferable products (EPPs)

relevant procurements andservices

in our purchasing system toincrease this amount of

EPPs to 2% base and 3%stretch.

Award contract for a newsupplier reporting system

For FY2014, require offcatalog sustainability data

Yes

Deploy corrective actions toaddress identified barriers late in the 3rd Quarter of

reporting for each contract

to increasing sustainable FY14. This is necessary, as

valued at $500,000 or more

procurements with special we need a way to collect

which requires the provision

emphasis on biobasedpurchasing

data from suppliers before

of EPPs to USPS. Reports

we can analyze it forbarriers.

will be required within 30days of the end of each

calendar quarter providingquantitative estimates ofproducts (cumulative)

quantity (number), weight(in Pounds), and dollar

values associated with EPPssold to USPS.

NA

Biobased and othersustainability clauses are

No

Include biobased and otherFAR sustainability clauses

scheduled to be included in

in all applicable

contracts issued in FY 2014.

construction and otherrelevant service contracts

This includes constructionand related services.

Although construction andother related service

contracts are relevant forUSPS sustainable

acquisition, we are not54





goal?

currently conducting highlevels of construction. This

is not a top five strategy.We do not follow theFederal Acquisition

Regulations (FAR), becausewe are exempt from the

federal procurement laws.However we have

established USPS-specificprocurement requirementsthat align closely with the

FAR.

Work with major suppliersto identify new

We will continue to enhanceour online purchasing

Yes

Review and update agencyspecifications to include and

certifications or standardscatalog to enable users toencourage biobased andfor preferable productseasily select products whichother designated green

(EEPs) in our purchasingsystem as required.

fall under the fivequalifying EPP categories.

products to enable meetingsustainable acquisition goals

NA

USPS is not currentlyengaged in Federal Strategic

NA

Use Federal StrategicSourcing Initiatives, such as

Sourcing Initiatives. We do

Blanket Purchasenot follow the Federal

Agreements (BPAs) forAcquisition Regulations

office products and imaging(FAR), because we are

equipment, which includeexempt from the federal

sustainable acquisitionrequirements

procurement laws. Howeverwe have established

USPS-specific procurementrequirements that alignclosely with the FAR.

Award contract for a newsupplier reporting system

USPS is currentlycompleting a Supplier

YesReport on sustainabilitycompliance in contractor

performance reviews

late in the 3rd Quarter ofSustainability Data

FY14. This is necessaryReporting Clause. The

before suppliers can providecompliance data.

clause will be required in allcontracts valued at

$500,000 or more thatrequire the provision of

55





goal?

EPPs. We do not currentlyhave a system to report on

compliance duringperformance reviews.

Collecting the sustainabilitydata will be the first step

towards understanding thelevel of performance.

Strategy: Require suppliersto submit calendar-quarterreports for each contract

providing the quantitativeestimates of products

associated with EPPs soldto USPS, within 30 days of

the end of each calendarquarter.

Continue using eSourcingas the system of choice with

The past couple years,USPS has collaborated with

YeseSourcing reverse Auctionsover 13,000 registered

suppliers.

more than 3,200 suppliersto implement eSourcing -reverse auctions that allowour agency to get the best

deals for products andservices we procure. In

addition to reducingenvironmental and financialcosts from a huge decrease

in paper usage, thisautomated system also

greatly increases the speedand accuracy of supplymanagement processes.

NAKey stakeholders are

currently discussing thisoption.

NoSustainability Dashboard

56


Goal 7: Electronic Stewardship&Data Centers

57

Table 7: Goal 7 Strategies &€“ Electronic Stewardship & Data Centers





goal?

NA

USPS has completed itsdata center consolidation

NAIdentify agency Core and

Non-Core Data

and operates only two datacenters. USPS does not

conduct a process toidentify these two data

centers as non-core.

The Postal Service hasreached optimum

NoConsolidate 40% of agency

non-core data centersconsolidation with two datacenters in San Mateo, CA

and Eagan, MN.

NA

USPS data centers arefunded based on revenue

NoOptimize agency Core DataCenters across total cost of

ownership metrics

from the sale of productsand services. Because of

this, USPS is alwaysevaluating data centers

based on the cost ofownership. USPS will beperforming data center

studies in FY 14 to comparecosts with hosting in

colocations and in the cloud.

FY 2014 Target deploymentis 35,869 desktops. FY14

In FY 2014, 63% ofcomputers had end-user shut

Yes

Ensure that powermanagement, duplex Printer target is to have

down and wake-up

printing, and other energy more aggressive PM on allcapabilities. Power

efficiency or 3100 new printers, and aManagement (PM) is

environmentally preferable more stringent standard forenabled on 100% of

options and features are FY14 and beyond (75%monitors. Settings are

enabled on all eligible reduction of “at rest” powercontrolled through USPS

electronics and monitorcompliance

consumption, 55%custom image and software

reduction power reductionduring printing).

delivery. PM is enabled on95% of printers. Duplexprinting is supported by

default driver configuration

59





goal?

for 100% of desktopprinters.

In FY 2014, our goal is toachieve a 10% increase in

Through USPS SupplyManagement Investment

Yes

Update and deploy policiesto use environmentally

all categories at the sameRecovery team, USPS will

sound practices for

percentage levels. Thus acontinue to contract with

disposition of all agency

minimum of 63%responsible and certified

excess or surplus electronic

(1,731,318 lbs.) of surplus(R2, eSteward, NAID,

products, including use of

of EOL electronics to bePostal Inspection Physical

certified eSteward and/or

sold, 31% (847,920 lbs.) toSecurity) provider(s) in

R2 electronic recyclers, andmonitor compliance

be recycled and 3% (93,029order to properly dispose,,

lbs.) to be reused.generate revenue, and avoid

Additionally, in FY 2013cost through the selling,

we sent 87,107 lbs. ofrecycling, & scrapping of

non-recyclable andexcess USPS electronic

non-resalable excess itemsassets in an appropriate and

(CRT tubes, chemicallyenvironmentally friendly

treated wood, adhesivemanner. Additionally, we

paper, etc.) to thewill continue to utilize our

appropriate landfills. Weback-haul space available

will decrease that amountnetwork in order to avoid

by 3% and will try to sendany transportation cost back

no more than 84,500 lbs. ofto Topeka, KS Material

our excess items toDistribution Center where

landfilling. Our goal will beour items are consolidated,

always to try to avoidlandfilling if possible.

cannibalized, collected,stored, and eventually sentto the appropriate certified

supplier(s).

FY 2014 desktopreplacement target is 35,869

In FY 2014, USPSpurchased 100% EPEAT

Yes

Ensure acquisition of 95%EPEAT registered and

and laptop replacementtarget is 8,000.

monitors, 100% ofcomputers (Desktops and

100% of ENERGY STARqualified and FEMP

Laptops) are registered as

designated electronic officeproducts

EPEAT products, but shipwith a custom USPS image

and do not meet thecertification criteria.

60





goal?

Deploy the HP UniversalPrint Driver to 50,000

Deploy the HP UniversalPrint Driver to workstations

YesDeploy Economode printing

workstations with the

with the default print

default print configuration

configuration set to

set to Economode. Reduce

Economode. Testing

managed print cartridges by

demonstrates Economode

10,000 (annualized) by theend of FY 14.

uses 30-40% less toner,depending on the printermodel. This translates to3-5% less power when

printing and 25+% fewercartridges to manufacture,

ship and recycle.

Continue to promote andmaximize this program. We

USPS instituted and utilizesthe USPS BlueEarth®

YesUSPS BlueEarth® Federal

Recycling Programwill establish a baseline for

Federal Recycling Program

internal participation fornext year.

to supplement our recyclingprocess for small electronics

and ink cartridgesthroughout our organization.

61


Goal 8: Renewable Energy

Agency Renewable Energy Percentage of Total Electricity UsageUSPS is a self-supporting agency that funds its operations from revenue generated by sales of products and services.USPS is not required to meet all of the federal sustainability requirements in EO 13423 and 13514, including renewableenergy. Where possible, we voluntarily comply by considering renewable energy projects when financially beneficial.USPS does not have 5 top renewable energy strategies at this time.

62

Table 8: Goal 8 Strategies &€“ Renewable Energy





goal?

NA

USPS does not purchaserenewable energy directly.

No

Purchase renewable energydirectly or through

Because USPS is not

Renewable Energy Credits(RECs)

covered by the provisionsof Executive Order 13514(although USPS complies

with EO 13514 to the extentpracticable), the renewable

energy goal is notapplicable to USPS.

NA

USPS continues to considerrenewable energy projects

NoInstall onsite renewableenergy on federal sites

for remote sites and duringconstruction though ROI

evaluation. However, USPSat this time is not

constructing many sites andhistorically very few project

meet ROI requirements.

NAUSPS does not own a largeamount of land that would

be practicable to lease.NA

Lease land for renewableenergy infrastructure

NA

Currently USPS does nothave plans to develop

NoDevelop biomass capacity

for energy generation

biomass energy generation,but will continue to exploreopportunities to expand ourrenewable portfolio whereit makes good economic

sense.

NA

Legislation addressing thePostal Service's financial

No

Utilize performancecontracting methodologies

situation has not been

for implementing ECMs andincreasing renewable energy

enacted, and we continue toexperience serious liquiditychallenges. We have beenadvised that ESPCs areconsidered capital lease

64





goal?

financings for accountingpurposes, and hence countagainst our $15 billion debtlimit, which rapidly is beingapproached. Therefore, weregret that it is not possibleto move forward at this time

on the ESPC's.

NA

Currently USPS does nothave plans to partner with

NA

Work with other agencies tocreate volume discount other agencies to createincentives for increased

renewable energy purchasesvolume discount incentives

for increased renewableenergy purchases.

Inspect renewable energysystems annually for

USPS owns a relativelysmall renewable energy

YesInspection, maintenance andrepair of renewable systems

maintenance and repairs.portfolio. We will continue

Capture repair actions in ourto maintain the existing

renewable systems.facilities maintenance

system.

65


Goal 9: Climate Change Resilience

Table 9: Goal 9 Strategies & Climate Change Resilience





goal?

USPS will continue ourClimate Change Adaptation

Adaptation planning for thePostal Service addresses

Yes

Ensure climate changeadaptation is integrated into

Working Group Meetings.

both the magnitude of risk

both agency-wide and

The Work Group will

and the uncertainty of

regional planning efforts, in

remain focused on finetuning a detailed work plan.

impacts. This is more thana one-time decision. The

coordination with otherFederal agencies as well as

USPS Climate Change

state and local partners,

Adaptation Working Group

Tribal governments, andprivate stakeholders

meets and discusses climatechange risks and is ensuring

that climate change isincluded in the policies and

programs to protectimportant assets.

Part of our climate changeadaptation approach is toThe Postal Service will

invest in disaster

Yes

Update agency emergencyresponse procedures and

support our disastermanagement resources, so

protocols to account for

management programs andas to improve its capability

projected climate change,

continue to improve onand capacity to scale up

including extreme weatherevents

them. Increasing ourresponse for more intense resilience is an importantor broader events, and to co-benefit to both climatereload to deal with more

frequent events.adaptation planning and

disaster managementplanning.

We will continue ourprocess of identifying how

The Postal Service willidentify a strategy for

Yes

Ensure workforce protocolsand policies reflect

best to handle mail deliveryduring extreme events.

managing and delivering inextreme weather. The Postal

projected human health andsafety impacts of climate

change

Service focuses on ensuringthat employees are safeduring deliveries, and

continues to evaluate policyand resources related to mail

delivery during extremeweather events.

66





goal?

NA

The Postal Service does notprovide grants, loans, or

No

Update agency externalprograms and policies

technical assistance to other

(including grants, loans,entities. Therefore,

technical assistance, etc.) tosupporting climate resilient

incentivize planning for,investment by removing

and addressing the impactsof, climate change

barriers to increase theNation’s resilience to

climate change is outsidethe scope of our operations.

The Climate ChangeAdaptation Working Group

The U.S. Postal ServiceClimate Change Adaptation

Yes

Ensure agency principalsdemonstrate commitment to

will continue to meet in thecoming year.

Working Group (CCAWG)includes experts from

adaptation efforts throughinternal communications

and policies

different functionsthroughout the organization.Convening this group was akey action item identified in

the June 2012 climateadaptation plan. The USPSChief Sustainability Officer

chairs the CCAWG andmeets monthly with the

group to discuss progress onclimate adaptation planning.The Office of Sustainabilitycoordinates the integrationof adaptation into Postal

Service’s policy, programsand operations.

NA

There may be futureopportunities for the Postal

No

Identify vulnerablecommunities that are served Service to assist federal,by agency mission and are state, and local climate

potentially impacted by change resiliency effortsclimate change and identify across the nation via ourmeasures to address those wide range of products and

vulnerabilities wherepossible

services. For example, ourEvery Door Direct Mail®

product could be utilized to67





goal?

assist community efforts tocommunicate with specificneighborhoods on climate

change issues.

NA

The Postal Service’sexisting climate adaptation

No

Ensure that agency climateadaptation and resilience

policy is to use the best

policies and programs

available science and

reflect best available current

information. To ensure that

climate change science,updated as necessary

planning remains strong andrelevant, USPS is involvedwith working groups and

staff at the US GlobalChange Research Programand continues to reach outto their agency peers within

the federal government.This is a continuing driverbut not a Top 5 strategy.

NA

While the Postal Service’sadaptation planning

No

Design and construct newor modify/manage existing

includes its facilities and

agency facilities and/or

infrastructure as two areas

infrastructure to account for

of potential vulnerability, in

the potential impacts ofprojected climate change

the immediate future USPSis not designing and

constructing many newfacilities. This is a

continuing driver but not aTop 5 strategy.

The USPS Climate ChangeAdaptation Working Group

Adaptation planning for thePostal Service addresses

Yes

Incorporate climatepreparedness and resilience

will continue to meet in thecoming year.

both the magnitude of riskand the uncertainty of

into planning andimplementation guidelines

impacts. This is more than

for agency-implementedprojects

a one-time decision. TheUSPS Climate Change

Adaptation Working Groupmeets and discusses climate

68





goal?

change risks and is ensuringthat climate change is

included in the policies andprograms to protect

important assets.

69


Goal 10: Energy Performance Contracts

Agency Progress In Meeting President’s Performance Contracting Challenge (PPCC) GoalOur mission is to deliver mail to every community in America. Our operations are funded by revenue from sales ofproducts and services. The Postal Service has the authority to enter into ESPC's to provide an alternative means tohelp finance certain energy conservation projects. However, it has been determined that EPSC's, which require theuse of Capital Funds from a 3rd party who in turn recoups their investment through shared savings over an extendedperiod of time, would not be permitted because the cancellation clauses in such contracts would have to be accountedfor as a potential liability. This liability would have to be associated with USPS's accumulated debt, which is now atthe statutory legal limit.

Table 10: Goal 10 Strategies - Energy Performance Contracting


in next 12 months

(C) Strategy Narrative(B) Top Five? Yes/No/NA


goal?

NA

Evaluate 25% of agencysmost energy intensivebuildings for use withenergy performance

contracts

NAPrioritize top ten projects

which will provide greatestenergy savings potential

NACut cycle time of

performance contractingprocess by at least 25%

NAAssign agency lead toparticipate in strategic

sourcing initiatives

NADevote 2% of new

commitments to smallbuildings (<20k sq. ft.)

NA

Identify and commit toinclude 3-5 onsite

renewable energy projectsin energy performance

contracts

NAEnsure relevant legal and

procurement staff are

70


in next 12 months

(C) Strategy Narrative(B) Top Five? Yes/No/NA


goal?

trained by FEMP ESPC/UESC course curriculum

NAProvide measurement and

verification data for allawarded projects

NA

Enter all reported energysavings data for operational

projects into MAXCOLLECT (max.gov)

71

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