vce/vcal handbook - point cook...vce/vcal handbook year 12 for parents and students in 2020 . 2 ......
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VCE/VCAL
HANDBOOK Year 12
FOR PARENTS AND
STUDENTS IN 2020
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January 29 Unit 3 begins
January 31 Last day to change subjects
February 14 Year 12 Orientation Program
February
March 1 Final date for special exam arrangements to be lodged for GAT/November
exams
March 27 End of Term 1
April 14 Term 2 begins
April 27 Last day to enrol or withdraw Unit 3 & 4 sequences
June 10 GAT (all students enrolled in a Unit 3/Scored VET subject must sit the
GAT)
June 15 Unit 4 Begins
June 26 End of Term 2
July 13 Term 3 begins
July 17 Last day to withdraw from Unit 4
September 18 End of Term 3
October 5 Start of Term 4
5 Oct – 1 Nov Performance & LOTE Oral exams
28 Oct – 18 Nov Unit 3/4 exams
5 Oct N letters
December 14 Results available to students
KEY DATES 2020
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ATTENDANCE
● You must attend all of your scheduled classes in order to pass a unit. Failure to meet this
requirement may result in an N for the unit of work. This school decision is final and not
subject to VCAA appeal. ● Illness (where a medical certificate must be supplied), approved school excursions and
activities will be considered by the college in determining a final outcome. ● If a student is not going to be attending school parents need to advise the school by 10am on
the day of the absence. After this time the college will notify parents of the absence, either
by phone, SMS or email. ● Excursions and other school activities (such as sport, drama productions, etc) are recognised
as approved absences. ● If you need to be away from school, and you are aware of this, you must let your study
teachers and advisory teacher know well beforehand. Notes must always be supplied from
parents, beforehand if possible (note: only medical certificates will be included in your
approve absences.).
COLLEGE UNIFORM
● All PCSSC students are required to attend school in full uniform. Where a student fails to
provide a satisfactory parental/guardian note of explanation excusing them from wearing
items of the uniform, they may be withdrawn from class or sent home and required to return
to school once they are correctly attired. This period of absence from classes will be used
when calculating the minimum 90% attendance requirement. ● Any family facing financial difficulty in supplying the uniform should contact the college
directly so that support, if available, can be provided.
UNIT 3 AND UNIT 4 EXAMINATIONS
There is one examination period that is centrally set and externally assessed by the VCAA.
It is scheduled for October / November.
All students enrolled in a Unit 3 / 4 study must also undertake the General
Achievement Test (G.A.T.) in June.
Please note: Students should remain for the full advertised time of each individual study examination,
unless otherwise directed by the Chief Examination Supervisor.
Use of dictionaries in exams: An English and/or English-LOTE printed dictionary can be used in English / English (EAL)
exam and in the GAT. In LOTE exams you may use any printed monolingual or bilingual
dictionary in one or two separate volumes. Dictionaries must not contain any highlighting or
annotation. A dictionary which contains a thesaurus in the same volume is not permitted in
any examination. Electronic dictionaries are not permitted in any examination. Dictionaries
are not allowed to be used in any other examination. In examinations where they are
permitted, a dictionary may be consulted during reading time. However, no notes may be
made during reading time.
Information on the use of and acceptable models of calculators will be provided by
VCAA prior to the GAT in Term 2.
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DEADLINES FOR CLASSWORK
Deadlines are set by each study teacher and students are advised of these dates during the
unit. You are required to enter these dates into your study planner.
All work needs to be submitted on the due date during class time or at a time specified by
the study teacher.
An extension of time will only be granted by your study teacher in exceptional
circumstances, such as:
i) Medically certificated illness.
ii) Proven personal hardship.
iii) Circumstances clearly beyond the student’s control.
In exceptional cases your teacher MAY DECIDE to allow you to resubmit work so that you
may still achieve an “S” for the outcome. Your teacher will provide you with the appropriate
form and details of the resubmission.
If you fail to complete homework or classwork, your teacher will indicate this in the five
weekly checks / interim reports to inform you and your parent/guardian that you have
increased chances of receiving a Not Satisfactory result for the unit. If you need any
clarification, please speak to your advisory teacher, Team Leader or Curriculum and
Programs Leader.
SCHOOL ASSESSED COURSEWORK
Coursework (Assessment tasks or SACs) are a part of the regular teaching and learning
program and must be completed mainly in class time.
Results of SACs in Units 3 and 4 studies count towards your Study Score in each VCE study
and ultimately towards your Australian Tertiary Admissions Rank (ATAR).
Absence from a SAC with Medical Certificate
If a student is absent from a SAC and has a MEDICAL CERTIFICATE then the
opportunity to undertake a reschedule of the SAC will be available on the Tuesday afternoon
between 3.15 and 4.30pm (in rooms 101/102) of the week following the SAC scheduled date
(or the week following the student’s return to school).
A copy of the medical certificate should be shown to the subject teacher and handed to the
Attendance Officer before the Tuesday of the reschedule. The Year Level Leader of the
student will organise supervision of the SAC.
Students who attend SACs on the specified reschedule date and time and complete or
attempt any part of the SAC will have their work graded accordingly and the score recorded.
Absence from a SAC without Medical Certificate
If a student is absent from a SAC and does not have a MEDICAL CERTIFICATE then
they will not be given the opportunity to undertake a reschedule of the SAC for study score
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assessment. They will have an NA (Not Assessed) recorded as their grade, and a zero score
towards their study score for a Unit 3/4 sequence.
Note: Students who need to complete a SAC to achieve an S (Satisfactory) in an
outcome will be allowed to resit the SAC for this purpose only and must arrange the
resit with the classroom teacher. The grade towards unit 3/4 study scores will still be
NA.
Excursions
Students who wish to attend excursions and have a SAC scheduled may undertake a
reschedule of the SAC on the Thursday of the following week only if their subject teacher
has signed the Out of Routine Permission Form granting permission for the student to
attend the excursion.
If the Out of Routine Permission Form is not signed then the SAC will have an NA (Not
Assessed) recorded as the grade, and a zero score towards the study score for a Unit 3/4
sequence.
SCHOOL ASSESSED TASKS
SATs occur in Units 3 & 4 of the following studies. In these studies you are required to
produce a product or model:
● Media ● Studio Arts ● Visual Communication Design ● Product Design and Technology (Textiles and Wood) ● Applied Computing – Software and Informatics ● Systems Engineering
Feedback to students: After your work is submitted and marked, teachers will advise you:
● on particular problem areas. ● on where and how improvements can be made. ● if you have received an S (Satisfactory) or N (Not Satisfactory) result.
For SATs, teachers ARE NOT permitted to mark or provide comments on any draft of
work that is to be submitted for assessment.
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RULES FOR THE STUDENT CONDUCT DURING
EXAMINATION/SAC under TEST CONDITIONS
1. Students must not cheat or assist other students to cheat.
2. Students must not take any action that gives or attempts to given them or another student
an unfair advantage in an examination.
3. Students must not allow, induce or assist any other person to present for an examination
in their place.
4. Students must not present for an examination in another student’s place.
5. Students must not present for an examination under the influence of alcohol, drugs or
intoxication substances. A student who has taken medicinal drugs for a medical condition in
accordance with good medical practice is, to that extent, exempt from this rule.
6. Students must obey and observe all proper instructions or directions given by their
examination supervisor.
7. Students attending an examination may bring only materials and equipment approved for
that examination into the examination room.
8. Students must not possess in an examination room mobile phones and electronic devices
that are capable of storing, receiving or transmitting information or electronic signals, such
as recorded music and video players, organisers, dictionaries and computerised watches.
9. Students detected with a mobile phone or electronic device such as recorded music and
video player, organiser, dictionary or computerised watch or as defined in the previous
guideline, must, upon the direction of a supervisor, surrender that device for inspection and
to be retained pending any investigation into an alleged breach of VCAA rules.
10. Students must not bring into or possess in the examination room any drinks or food
except under special circumstances as approved and directed by the BCAA. Bottled water is
permitted in the examination room under approved conditions.
11. Students must not communicate with another student while the examination is being
conducted.
12. Students must not cause any nuisance, annoyance or interference to any other student
while in an examination.
13. Students must not remove, tear out or damage any part of a bound reference, script book,
question and answer book or answer book except formula sheets or similar permitted
examination materials.
14. Students must not remove any response material, used or unused, from the examination
room.
15. Students must not begin to write or mark their paper or response material in any way, or
use a calculator, until advised by a supervisor that writing may commence.
16. Students must stand in their place or raise their hand if they wish to communicate with a
supervisor.
17. Students will not be permitted to leave the examination room early.
18. Students must cease writing when instructed to do so by a supervisor.
19. Students must remain silent and seated in their place at the end of the examination until
response materials have been collected and checked, and an announcement is made to
students to leave the examination room.
20. Students must not leave their place until directed by a supervisor.
21. Students must not communicate with an assessor, either before or after a written
examination or during a performance examination, except when communication is necessary
for the conduct of the examination.
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SATISFACTORY COMPLETION OF A UNIT
You will receive an overall S (Satisfactory) or N (Not Satisfactory) for every unit. To be
sure of receiving an S for the unit, you must achieve the outcomes.
To achieve an outcome, you must: ● Hand in work of a suitable standard. ● Hand in work on time. ● Hand in work that is clearly your own. ● Stay within the attendance requirements of 90%.
If all outcomes are achieved, you will receive an S for the unit.
Some assessment tasks are regarded as major tasks, and will be regarded as essential for the
completion of the unit. Your teacher will inform you of these special tasks at the start of the
unit.
NON-SATISFACTORY COMPLETION OF A UNIT
If a student is unable to submit a major assessment task or achieve a grade above 40% for
the task and is therefore at risk of failing the unit, then the student may be given the
opportunity to resubmit the piece of work. This will only occur if there are exceptional
circumstances and the student will be given one opportunity to rectify these concerns.
Less than 90% attendance without satisfactory explanation for absence will lead to a result
of Not Satisfactory (N) completion of the unit.
If you do not submit work after revised deadline, an “N” letter will be sent towards the end
of the academic semester. You may be able to appeal this decision if you have one or more
of the grounds to appeal. You have five days to appeal this decision, after which a panel will
be convened. The decision arrived at by the panel is out of the hands of the study teacher.
You may be awarded an N (Not Satisfactory) for a unit because:
● you failed to meet a school deadline for a work requirement or assessment task; ● you failed to meet a deadline where an extension of time had been granted for any
reason; and/or ● you committed a substantial breach of attendance rules (i.e., failed to meet the 90%
attendance requirement), and you have missed significant amounts of classwork.
If you receive an N, you and your parents will be sent a letter informing you of this.
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APPEALING AN “N” RESULT ● If you are given an N for a unit or a piece of work, you have a right of appeal to the
College. You will be given a link to an appeal form with your N letter. ● You have 5 days to fill this form out and present it to the Program Leader if you wish
to appeal. ● The appeals panel will deliberate the case, and make recommendations to the Principal ● You will be notified in writing of the decision. ● You may have a right of appeal to the VCAA against the decision of the Principal.
This must be done within 14 days of the decision. ● Your parent or a friend may attend in a support role, but cannot take part in any
proceedings. Grounds for Appeal
● Illness
A medical certificate must be provided stating your incapacity to complete or attempt the set
work outcomes. The certificate must be shown to your subject teacher on the day you return
to school. No Back Dated Certificate Will Be Accepted.
● Major illness or death in the family
A letter from the treating Doctor or hospital confirming the illness or death of a relative
including relevant dates.
● Extenuating circumstances
Circumstances which have significantly affected the normal arrangements of students and
have an affect on the ability to meet required assessment timelines. A supporting statement
from the Student Welfare Leader or an outside agency must be provided.
A brief statement outlining reasons for appeal and relevant documentation must be
submitted within 5 days of receipt of “N” letter.
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USE OF COMPUTERS
If you use a computer to produce work for assessment, you are responsible for
ensuring that:
● There is an alternative system available in case of computer or printer malfunction or
unavailability. ● Hard copies of the work in progress are produced regularly. ● Each time changes are made, the work is saved onto a back-up file. The back-up file
should not be stored with the computer.
AUTHENTICATION
You must submit only work that is your own.
You are responsible for ensuring that your teacher has no difficulty in authenticating your
work. You may be asked to provide evidence that a piece of work is your own.
You must acknowledge all resources used, including:
● Text and source material. ● The name[s] and status of any person[s] who provided assistance and the type of
assistance provided.
You must not receive undue assistance from any other person in the preparation and
submission of your work.
Acceptable levels of assistance include:
● The incorporation of ideas or material derived from other sources (e.g., by reading,
viewing or notetaking) but which has been transformed by the student and used in a
new context. ● Prompting and general advice from another person or source which leads to
refinements and/or self-correction. Unacceptable forms of assistance include:
● Use of, or copying of, another person’s work or other resources without
acknowledgment. ● Actual corrections or improvements made or dictated by another person. ● Submitting the same piece of work as another student You must not submit the same piece of work for assessment more than once.
If you knowingly assist other students in a Breach of Rules you may be penalised.
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If you hand in work that your teacher feels may not be yours: Your teacher will ask you to provide evidence that the work is your own. You can be asked
to:
● Provide evidence of the development of the work (for example drafts). ● Discuss the content of the work with the teacher and answer questions to demonstrate
your knowledge and understanding of the work. ● Provide samples of other work. ● Complete, under supervision, a supplementary assessment task (or test) related to the
original task. ● Complete a task to demonstrate an understanding of the work.
If your teacher feels that you haven’t provided sufficient evidence, your teacher will
immediately inform the Program Leader. You may need to go before a panel of staff to
discuss your case.
This is a serious breach of rules, and you are in danger of receiving an N for the unit.
At VCE level, if a task is not fully completed in class, you must sign the Declaration of
Authenticity at the time you submit the completed work. Your teacher will provide this for
you.
For School-Assessed Tasks (SATs) you must also: Produce appropriate evidence of the development of the work, from planning and drafting,
through to the final piece of work. Submit evidence of the development of each School-
Assessed Task (for example, a draft). Written comments will be provided by the teacher on
the evidence. The evidence is to be dated and signed by both your teacher and you.
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SATISFACTORY COMPLETION OF THE VCE
Completing the Victorian Certificate of Education (VCE): The Victorian Curriculum and Assessment Authority (VCAA) controls all aspects of the
Victorian Certificate of Education (VCE). All students who enrol in any VCE study must
sign an agreement to abide by VCAA rules. This will be organised at the beginning of the
school year.
Successful Completion of VCE: You must:
i) Satisfactorily complete a total of 16 units over two years.
ii) Satisfactorily complete 3 units from the English group. Complete units 3 and 4 of
English
iii) Satisfactorily complete 3 pairs of units at Year 12 (6 units in total) other than English.
It is your responsibility to ensure that the above requirements are satisfied.
Please Note: “VTAC advises that for the calculation of a student’s ATAR, satisfactory
completion of both Unit 3&4 of an English sequence is required’.
To get a study score you must receive an ‘S’ for the sequence (Unit 3 and Unit 4).
SATISFACTORY COMPLETION OF VCAL Students must complete minimum of 10 units to obtain the relevant certificate. This includes
two units of Literacy, two units of Numeracy, two units of PDS, two units of WRS and the
equivalent of two units of an industry strand. This could include a SBAT or a VET 11
Certificate.
ENROLMENT RECORDS
Records of enrolment in the VCE need to be accurate. Student records are kept on a database
called the VASS (VCE Administrative Software System).
Students will be issued with student “Full Details” forms at various intervals during the year.
These must be carefully checked to ensure accuracy - any errors will jeopardise VCE
enrolment requirements.
NB: Students who undertake VCE studies at another school, especially
languages, must ensure that this information is made known to the
Program Leader at the beginning of the school year.
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SPECIAL PROVISION
You are eligible for Special Provision for school based assessment including:
● Coursework ● School-assessed Tasks ● Examinations ● The GAT
If during the completion of any tasks, you are:
● Affected significantly by illness, by any factors relating to personal environment, or by
other serious cause.
OR ● Prevented by illness, by any factors relating to personal environment, or by other
serious cause from completing a task for graded assessment.
OR ● Disadvantaged by any physical disability or impairment. You do NOT have grounds for Special Provision if you: ● Are absent from school or study for prolonged periods without evidence of significant
hardship or a doctor’s certificate. ● Are comparatively unfamiliar with the English language as your only disadvantage. ● Are affected by teacher absence and other teacher-related difficulties. ● Are affected by faulty technology in the preparation of work. ● Misread an examination timetable or an examination paper. It is the responsibility of the student to formally notify the Program Leader (Trish Walker)
AS SOON AS THEY BECOME AWARE of any circumstances which they believe have
disadvantaged them. Failure to give early notification may make it more difficult for you to
establish a case.
If the school is satisfied that the student’s disadvantage has been adequately compensated by
school strategies or special arrangements for exams then Consideration of Disadvantage
should not be granted by the school.
The following form can be photocopied and used by you when you need to.
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* This form must be submitted before the due date.
REQUEST FOR EXTENSION OF TIME
Note: 1. Only Section A & B must be completed by the student and given to the study Teacher
A. Student details
Student name: ________________________________________________________
Student Advisory Group/Teachers: ________________________________________
Date of Application: ___________________________________________________
B. Details of Application Subject/Unit: Teacher: Original due date: Assessment Task Title: Reason for Application: __________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
*attach any required documentation or supporting evidence
Parental Signature:
__________________________________________________________________
C. Outcome
Date: STUDY TEACHER DECISION: YES / NO
CLASS TEACHER’S SIGNATURE : __________________________________________
THIS APPLICATION HAS / HAS NOT BEEN SUCCESSFUL
THE REASON/S FOR THIS IS/ARE:
REVISED DEADLINE : ____________________________________
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NOTES
© VCAA
VCAA Collection Notice for VCE and VCAL Students 2020
Collection of Student Data
In order to perform its statutory functions the VCAA collects student personal information and
assessment information (together referred to as Student Data) relating to students enrolled in, or
intending to enrol in, the VCE and VCAL assessment programs.
Personal information is defined in section 3 of the Privacy and Data Protection Act 2014 (Vic) (PDP
Act) and is collected and handled by the VCAA in accordance with that Act.
Student Data is collected by the VCAA for the purposes of generating student final VCE, VCAL and
GAT results (Student Results), assuring the quality and integrity of the VCE and VCAL
assessment programs and for research purposes related to the VCAA’s statutory powers and
functions.
Student Data collected by the VCAA includes, but is not limited to the following:
Name, date of birth and gender
Contact details
Aboriginal or Torres Strait Islander (ATSI) status
Country of origin
Enrolment details
School graded assessments and results
External assessments
In most instances, the VCAA collects Student Data directly from schools, however, it is sometimes
necessary to collect Student Data from individual students and/or third parties. When a third party
provides an individual's personal information, the VCAA requests that the individual is made aware
that their personal and/or health information will be or has been provided to the VCAA; the purpose
for which it will be or was provided; and to whom it will be or is likely to be disclosed.
Where the VCAA receives an application for Special Provision, personal and health information within the meaning of the Health Records Act 2001 (Vic) will also be collected for the purpose of assessing the student’s eligibility to receive Special Provision. For such applications, the way in which the VCAA collects and handles the personal and/or health information will be identified at the point of collection.
Use and disclosure of Student Data (and Student Results)
Student Data is disclosed to and used by authorised VCAA employees and/or contractors for the
abovementioned purposes. Additionally, the VCAA discloses Student Data and/or Student Results
for the purposes below. Student personal information collected will not otherwise be used or
disclosed by the VCAA, except with the prior consent of the student (or student’s parent or
guardian where applicable) and in accordance with the PDP Act, or if the VCAA is required or
otherwise permitted by law to do so.
Victorian Registration and Qualifications Authority (VRQA)
Student Data and Student Results may be provided to the VRQA in relation to the VRQA’s
statutory functions in relation to the accreditation, delivery and maintenance of the VCE and VCAL,
including the registration of schools and training organisations.
Type title here
© VCAA Page 2
Victorian Electoral Commission (VEC)
The VCAA must comply with notices from the Victorian Electoral Commission (VEC) under section
26(4) of the Electoral Act 2002 (Vic) requiring the VCAA to provide information so that the VEC can
write to students when they turn 17 years of age to invite them to provisionally enrol to vote;
provide students with information on enrolling and voting; and
write to students who are already 18 years of age to advise them to enrol and that failure to
do so may result in the VEC commencing enrolment activities in accordance with section
23A of the Electoral Act 2002 (Vic).
International Education Division (IED), Department of Education and Training
The IED has a legal obligation to monitor the progress of international students to ensure they are
in a position to complete the course within the expected duration specified on the student’s
Confirmation of Enrolment (CoE). The VCAA provides IED with student unique identifying number,
name, school, VCE Program, and course credits granted.
Season of Excellence (SoE)
The VCAA discloses Student Data of high-achieving VCE students who have been short-listed by
VCAA employees for Top Class, Top Talks, Top Arts, Top Screen and Top Designs to SoE panel
members for final selection. Panels comprise Chief Assessors and Assessors and State
Reviewers, who are engaged by the VCAA, in addition to Victorian school teachers.
De-identified information
The VCAA provides student personal information to Victorian and Australian Government agencies
and statutory authorities to assist with forward planning related to education provision and
reporting in a de-identified format. This may include information relating to students of Aboriginal
and/or Torres Strait Islander origin. The VCAA may also provide de-identified data to external
bodies who request data for research purposes.
Consequences if information is not provided
If the personal information requested on VCE and VCAL Student Personal Details Form is not
provided, and/or Section F of this Form is not signed, the student may not be accepted for
enrolment in the VCE or VCAL.
Access and correction
An individual may request access to personal information the VCAA holds about them and request
its correction if inaccurate.
Further information
For further information please refer to the VCAA’s Privacy Policy
(www.vcaa.vic.edu.au/Footer/Pages/Privacy.aspx) or contact the VCAA on 1800 134 197