vsas student training
TRANSCRIPT
“DON’T SINK”A STEP-BY-STEP GUIDE TO THE STUDENT
VSAS APPLICATION PROCESS
WHAT IS VSAS?VSAS IS A STANDARDIZED ONLINE APPLICATION FOR 4TH YEAR CLINICAL AWAY ELECTIVES
VSAS OFFERS:
• A SHORT, STANDARDIZED APPLICATION• A SEARCHABLE DATABASE OF ELECTIVES• ONE LOCATION FOR ALL APPLICATION MATERIALS• TRACKING OF APPLICATION STATUSES• THE ABILITY TO TRANSMIT SUPPORTING DOCUMENTATION
WHEN CAN I LOG IN?YOU MAY LOG IN ONCE YOUR MEDICAL SCHOOL ISSUES YOU VSAS ‘AUTHORIZATIONS’.
THIS TYPICALLY HAPPENS JANUARY THROUGH MARCH.
DO I NEED TO USE VSAS?
• PLEASE CLICK ON THE LINK BELOW TO VIEW A LIST OF PARTICIPATING VSAS HOST INSTITUTIONS
• (NAVIGATE TO PAGE 3)
• HTTPS://WWW.AAMC.ORG/STUDENTS/DOWNLOAD/46302/DATA/VSASSTUDENT.PDF
STUDENTS SUBMIT VSAS APPLICATIONS ONLY IF
ENROLLED AT A U.S. LCME OR COCA ACCREDITED MEDICAL SCHOOL AND
APPLYING TO A PARTICIPATING VSAS HOST
INSTITUTION
WHERE CAN I REVIEW APPLICATION
REQUIREMENTS?
IN ADDITION TO THE STANDARD VSAS APPLICATION, HOSTS MAY
HAVE ADDITIONAL SUPPLEMENTAL REQUIREMENTS.
EACH INSTITUTION’S REQUIREMENTS ARE
ACCESSIBLE THROUGH THE VSAS “INSTITUTIONS” TAB.
REVIEW HOST REQUIREMENTS
EXAMPLE
REVIEW HOST APPLICATION REQUIREMENTS,
INSTITUTION INFORMATION, AND WHEN EACH WILL
BEGIN ACCEPTING APPLICATIONS
WHEN CAN I SUBMIT APPLICATIONS?
YOU MAY SUBMIT APPLICATIONS ONLY WHEN A VSAS HOST IS READY TO
RECEIVE APPLICATIONS.
THESE APPLICATION DATES VARY BETWEEN INSTITUTIONS AND ARE
LISTED ON THE VSAS “INSTITUTIONS” TAB.
HOSTS TYPICALLY BEGIN ACCEPTING APPLICATIONS MARCH THROUGH MAY FOR THE UPCOMING ACADEMIC YEAR.
HOW DOES VSAS WORK?STEP 1. RECEIVE VSAS AUTHORIZATIONS
• YOU WILL BE EMAILED VSAS LOGIN INSTRUCTIONS ONCE YOUR SCHOOL ISSUES AUTHORIZATIONS.
• EACH ELECTIVE REQUEST REQUIRES ONE AUTHORIZATION • ADDITIONAL AUTHORIZATIONS MAY BE REQUESTED FROM YOUR SCHOOL
STEP 2. COMPLETE
APPLICATION PROFILE
PART 1:
PROVIDE CONTACT INFORMATION
STEP 2.
COMPLETE APPLICATION
PROFILE
PART 2:
APPLICANT DETAILS
STEP 2.
COMPLETE APPLICATION
PROFILE
PART 3:
ENTER CORE CLERKSHIPS
STEP 2.
COMPLETE APPLICATION
PROFILE
PART 4:
UPLOAD DOCUMENTS• PHOTO
• CURRICULUM VITAE
• SUPPLEMENTAL DOCUMENTS
(IMMUNIZATION FORMS CAN ONLY BE UPLOADED DURING OR AFTER SUBMISSION
OF YOUR VSAS APPLICATION)
STEP 2.
COMPLETE APPLICATION
PROFILE
PART 5: CERTIFY
SEARCH FOR & APPLY TO
ELECTIVES
SEARCH THROUGH ELECTIVE OPPORTUNITIES AND SAVE THOSE
YOU ARE INTERESTED IN FOR FUTURE APPLICATION.
WHEN READY, SELECT SAVED ELECTIVES (WITH REQUESTED
DATES) AND SUBMIT APPLICATION.
CLICK ON THE CHECK BOXES NEXT TO YOUR SAVED ELECTIVES
CLICK “APPLY TO SELECTED ELECTIVES”
FOLLOW THE STEP BY STEP INSTRUCTIONS TO REMIT PAYMENT
STUDENTS ARE CHARGED $35 FOR THE FIRST INSTITUTION AND $15 FOR EACH ADDITIONAL INSTITUTION
TRACK APPLICATIONSACCEPT OR DECLINE RECEIVED OFFERS AND MONITOR APPLICATION STATUSES THROUGH YOUR TRACKING TAB.
COMMON QUESTIONS
“WHAT IS A TOKEN?”A “TOKEN” IS ANOTHER NAME FOR AN AUTHORIZATION. EACH TOKEN GIVES YOU AN OPPORTUNITY TO APPLY FOR AN ELECTIVE AWAY ROTATION IN VSAS.
“HOW DO I KNOW IF MY
APPLICATION IS COMPLETE?”
ON THE TRACKING TAB, CLICK “PENDING APPS”
FOLLOW THE LEGEND
“IF AN INSTITUTION DENIES MY APPLICATION MAY I REAPPLY?”
YES, BUT YOU MUST SELECT DIFFERENT ELECTIVE ROTATION DATES
ONCE MY APPLICATION IS COMPLETE WHERE DOES IT GO?YOUR APPLICATION
GOES TO YOUR HOME SCHOOL FOR
REVIEWTHE “PENDING APPS” STATUS
WILL REFLECT “PENDING HOME INSTITUTION REVIEW”
HOME SCHOOL SENDS TO HOST
INTUITIONSIF YOUR APPLICATION IS COMPETE
PENDING HOST INSTITUTION
REVIEWTHIS IS THE LAST STATUS BEFORE
A DECISION IS MADE
IF AN INSTITUTION DECLINES MY APPLICATION CAN I REUSE MY
AUTHORIZATION?NO, AUTHORIZATIONS CAN ONLY BE USED ONCE. HOWEVER, YOUR HOME
SCHOOL CAN INCREASE YOUR AUTHORIZATIONS AT ANY TIME.
“CAN OTHER INSTITUTIONS VIEW MY OFFERS?”
NO, INSTITUTIONS CAN ONLY VIEW YOUR APPLICATION WITH THEIR SCHOOL.
“IF I WANT TO SPEAK TO SOMEONE DIRECTLY AT AN INSTITUTION SHOULD I
CONTACT A DEPARTMENT COORDINATOR?”
WE WOULD ADVISE YOU TO REACH TO THE VISITING STUDENT CONTACT LISTED ON THE INTUITION INFORMATION PAGE
IF YOU HAVE ANY ADDITIONAL VSAS
QUESTIONS OR CONCERNS PLEASE CONTACT OUR
HELP DESK
202-478-9878OUR HOURS ARE 9-5 EASTERN
STANDARD TIME