WAITLIST AND RESERVED SEATINGFOR STUDENTS

Waitlist | Texas Tech University

Waitlist allows a student to add themselves to a waitlist on a class that has met its maximum enrollment

Reserved Seating allows an academic department to save seats for a specific group of students

WAITLIST TUTORIAL

What is Waitlist? Based on a First-Come, First-Served basis Is not a registration into the class Does not guarantee a seat Student in the first position is notified via the Preferred Email

when seat becomes available After email notification, student has 24 hours to complete the

registration process Waitlist is a manual process, not automatic Registration Rules and Registration Holds apply to the

Waitlist Process Last day to Waitlist is the last day to Add a class

All students still on Waitlist will be purged

What this means for Students?

Students will not have to keep checking to see if a course becomes open

Students will add themselves to a Waitlist, and then will be notified when a seat becomes available

Waitlist eliminates the need to request override permits from Academic Advisors on courses that have the Waitlist Option

Courses not set with the Waitlist option will follow the normal guidelines

How it Works? Student attempts to enroll in a Closed Class that has the Waitlist

option

Student receives the “Closed – There are # student(s) on the Waitlist for this Class” message

Student then has the option to select “Waitlist”• If student decides to add the class to the Waitlist, the student is NOT enrolled in the class they are

on the Waitlist

If a student currently enrolled drops the class a seat becomes available

• Student in the first position is notified via their Preferred Email• Student then has 24 hours to enroll in class• Student completes the Registration process on Raiderlink on the Adds or Drop Classes link

If student takes no action • Time expires, the student next in line is notified via email

Waitlist Demonstration

The last portion of the Tutorial will go overReserved Seating | Raiderlink | FAQs

This Waitlist Tutorial will Demonstrate:How to Add Waitlist on Raiderlink

Registration Error Messages

Where to view the Waitlisted Section on the Student’s Schedule

How a student is notified once a open seat becomes available

The completion of the Registration process

Waitlist Demo | Add the CRN

On the Add or Drops Classes link on Raiderlink

Add CRN •Student enters the CRN in the CRNs field•Then click Submit Changes

Waitlist Demo | Waitlist Option

The Action drop-down provides two options: Select Waitlist

To be added to Waitlist Select None

To remove the class

When the student attempts to register into a section that has Waitlist, they receive a message that the class is closed and if the Waitlist is available

• Closed - There are 0 student(s) on the Waitlist for this class• Closed - There are 2 student(s) on the Waitlist for this class• Closed - The Waitlist is Full• Open – Reserved for Waitlist

Waitlist Demo | Not Add to Waitlist

Student would need to follow the normal registration process and

attempt to register into a different class

To Not Add the Waitlisted Class

Add or Drop Classes link

•Click on the Action drop-down arrow •Select None•Then click Submit Changes

Waitlist Demo | Add to Waitlist

To Add the Waitlisted Class

*Registration Rules will prevent the student from adding the Waitlisted class.A message will display if the student does not meet the criteria for taking the class (i.e. pre-req, co-req, link, time conflict, major restriction, college restriction, etc.)

**When a student adds the class as a Waitlist, this DOES NOT mean the class is registered

*Maximum Credit Hours will not prevent the student from adding the Waitlisted class. It will, however, prevent the student from completing the registration if a seat becomes available.

Add or Drop Classes link

•Click on the Action drop-down arrow •Select Waitlist•Then click Submit Changes

Waitlist Demo | Registration Add Error Messages

Registration Rules apply to the Waitlist process

The inability to be added to a waitlist may be due to one or more registration restrictions

This list does not include all restrictions

Registration Error

What it means…

Pre-Requisite & Test Score

Student is required to complete a course(s) and/or test score prior to enrolling in the class

Co-Requisite Student must take one or more classes together during the same term

Links Student must take a class that is tied together with a link code (i.e. lecture and discussion)

Major Section is limited to only students in a specific major Student Level Section is limited to only students in a specific level (UG, GR, LAW, etc)Time Conflict Student is attempting to register into a section that is at the same time as a section

they are already registered in

Waitlist Demo | Maximum Hours Exceeded

A student can Waitlist but is not allowed to complete the registration if they are at the Maximum Credit

Hours

Unlike the Waitlist Registration Rule restrictions, the student is given the opportunity to add a class to the Waitlist even if it goes over their maximum credit hours allowed.

It does not, however, allow the student to enroll in the course once a seat becomes available.

The student will need to continue normal processes of either dropping a course currently on their schedule, or contact their Academic

Dean’s office for permission to exceed the maximum credit hours allowed

Waitlist Demo | Student’s Current ScheduleThe Student’s Current Schedule will display the

date the Waitlisted class was added

Waitlist on Jan 26, 2011 means they are on the Waitlist and

will be notified if a seat becomes availableStudent is NOT enrolled in Class

The student’s only option at this point is to drop the Waitlisted course, they can not register into the course until a seat becomes available

Waitlist Demo | Email Notification

If a currently enrolled student drops the class, a seat will become open and the student in the first position on

the Waitlist will immediately receive an email

The student has exactly 24 hours to follow-up and register into the class (CRN) listed on the email

If the student takes no action within the 24 hours, they will be removed from the Waitlist and the next

student in line will receive an email

Waitlist Demo | Registration Add Process

Once the student is notified via the Preferred Email that a seat is available, they have

the option to register into the section

1 •Go to the Add or Drops Classes link•Click on the Action drop-down arrow

2 •Select Registered on Web•Then click Submit Changes

3 •Status changes from “Waitlist on…” to “Registered on…”

Waitlist Demo | Registration Drop ProcessThe student has two options if they decide

not to register in to the class

Option 1

• Do Nothing• Let the system

automatically drop the class after 24 hours

Option 2

• Drop the Class• Go to the Add

or Drop Classes link

• Click on the Action drop-down arrow

• Select Drop-Delete on Web

• Then click Submit Changes

Waitlist Links

Raiderlink

Add or Drop Classes Registration History Student Detail Schedule Concise Student Schedule Class Schedule Schedule Search Tool Look Up Classes

Raiderlink | Add or Drops Classes

Add or Drop Classes link is used to process the registration and will display the courses registered and the courses on the

Waitlist

The Waitlisted courses are not calculated into the Total Credit

and Billing hours

Waitlist on Feb 23 2011 – is the date the student waitlisted into the course

STUDENT IS NOT ENROLLED IN COURSE

The only option the student has on the Waitlisted course

is to select Drop-Delete on Web to drop the Waitlisted course

Once student is notified of an open seat, the Registered

on Web option is available to register into the course

Raiderlink | Registration History Link

Registration History link will display the courses the student is registered in as well as the Waitlisted Courses

Field

What it means…

Credits0.000

the waitlist does not get calculated into the credit hours since the student is not enrolled in the course

Waitlist Jan 26 2011

The date the student was added to the Waitlist

Raiderlink | Student Detail Schedule

Student Detail Schedule link will display the total credit hours, the classes

the student is enrolled in, classes that are Waitlisted, and the student’s Waitlist Position

Field What it means…Status Waitlist on Feb 7 2011

• The date the student was added to the Waitlist, the student IS NOT enrolled in the courseRegistered on Web on Nov 12 2010 • the date the course was registered

Waitlist Position

Waitlist Position 0• the student was notified of an open seat, and has 24 hours to complete registration processWaitlist Position 1• the student is first in line for an open seatWaitlist Position 2• the student is second in line for an open seat

Notification Expires

Feb 26, 2011 11:48 am• the student has until this date and time to complete the registration process, if they miss the deadline, student in next in line will be notified of an open seat

Raiderlink | Concise Student Schedule

Concise Student Schedule link is the student’s registration schedule, it displays the registered courses and the waitlisted

courses

Waitlist courses are noted as 0.000 credit

hours.

ImportantBe careful to not confuse Waitlisted and non-credit

courses

Discussions and non-credit labs that are registered will

also have 0.000 listed as well

Raiderlink | Class Schedule Link

Class Schedule link will display the number of students on the Waitlist under the Detail Class Information link

Click on the course title hyperlink to get to the Waitlist information on the Detail Class Information link

5 students allowed on Waitlist 3 student on Waitlist There are 2 spots still available on the Waitlist

Raiderlink | Schedule Search Tool Link

Schedule Search Tool link is used to look up classes that are open, closed,

and displays Waitlist enrollment numbers

Field What it means…Wait Capacity

The maximum number allowed on Waitlist

Wait Count The number actually on the WaitlistWait Avail The remaining number allowed to be on

the Waitlist

Schedule Search Tool is an excellent resource to look up and review

course information

Raiderlink | Look Up Classes Link

Look Up Classes link is used by the student to look up classes that are open, closed, and displays Waitlist

enrollment numbers

Field What is means…Select C – means class is closed

- means the class is open, the student can select course & add to worksheet

Cap The maximum number of students allowed in class is 25

Act There are 25 students actually enrolled in the course

Rem The course is full, student would need to add themselves to the Waitlist

WL Cap 5 students are allowed on the Waitlist

WL Act There are 3 students actually on the Waitlist

WL Rem The waitlist will allow 2 more student on the waitlist

Summary

In Summary, the basic Waitlist process includes:

1 Student attempts to register for a closed class that has the Waitlist option

2 If the student meets the course requirements, the system gives the student the Waitlist message and the option to add the class to the Waitlist

Student IS NOT enrolled in course

3 If a seat becomes open, the student who is first in line receives an email notification and has 24 hours to enroll

4 Notification Status displays the 24 hour timeline5 Student registers the Waitlisted class

Status changes to RegisteredStudent does not register the Waitlist class

Student is Dropped from the Waitlist after 24 hours Next student in line is notified and the process starts overIf no seats become available after the last day to add a class,

the Waitlisted course will be dropped

Sample of Registration Rule Messages

Registration Rule Message

What it means…

Maximum hours exceeded The student is attempting to exceed the maximum number of credit hours allowed to take in the term

Time Conflict with CRN #####

The student is attempting to register into a course that conflicts in time with a course the student is already enrolled in

Prerequisite and Test Score Error

The student must have completed a class and/or test score prior to enrolling in the class

Linked course required (no credit lab)

The student must enroll in a corresponding lab that goes along with the section. For example: AAEC 3301 001 & AAEC 3301 501

Linked course required (lecture)

The student must enroll in a corresponding lecture that goes along with the section.

List does not include all Registration Error MessagesRefer to the Registrar Web Site for additional

messages

Sample of Waitlist Messages

Waitlist Message What it means…Registered on Web on April 10, 2011

This means the student was registered into the course on April 10, 2011

Waitlist on May 10, 2011 The means the student was added to the Waitlist on May 10, 2011

Closed – there are 0 student(s) on the waitlist for this class

Student is attempting to register into a Waitlisted course that has 0 students on the Waitlist, this means they would be the 1st person in line for an open seat

Closed – there are 3 student(s) on the waitlist for this class

Student is attempting to register into a Waitlisted course that has 3 students on the Waitlist, this means they would be 4th in line for an open seat

Closed – Waitlist Full Student is attempting to register into a course that is set up with Waitlist but the Waitlist maximum enrollment has reached its limit

Open – Reserved for Waitlist Student is attempting to register into a course that is setup up with Waitlist that has an “open” seat waiting for a student on the Waitlist to register into the course. This message will allow a student to add themselves to the Waitlist even if the Waitlist is full.

Waitlist Notification Expires May 20, 2011 10:50 am

The student has until May 20, 2011 at 10:50 am to complete the registration process on the Waitlisted course, if the student misses the deadline, the student’s status will change from Pending to Expired and the next student in line will receive the email notification of an open seat

Reserved Seating

Reserved Seating is a feature which allows academic departments to save seats for a specific group of students.

Students who meet the reserved seating rule will be allowed to register into an open seat for the course without a registration permit.

Once the Reserved Maximum has reached its limit, no other student within that criteria can enroll in the course unless the Overflow Indicator box is checked.

Reserved Seating can be used alone, or with the Waitlist process

What is Reserved Seating?

Sample of Reserved Seating Messages

Waitlist Message What it means…Reserved Closed The section is full. The section is set up with reserved seating

and the section (Reserved or Open) has reached it’s maximum enrollment limit

Reserved Closed - There are # student(s) on the Waitlist for this class

This section is set up with both Reserved Seating and the Waitlist option. The "0, 1, 2, 3" number would display how many students are currently on the Waitlist for the class.

Reserved Closed - Waitlist Full The Reserved Seating and the Waitlist maximum are full.

Reserved Open - Waitlist Filled The section has Reserved Seats still available, but the number allowed on the Waitlist is full.

Reserve Open - # On Waitlist The section has Reserved Seats still available and has some spots available on the Waitlist. The "#" will display how many students are currently on the Waitlist.

Refer to the Registrar Web Site for additional registration messages

FAQs Once on Waitlist, does that mean I’m enrolled?

No! If you add yourself to a Waitlist you are NOT enrolled in the course, you are ONLY on the Waitlist.

Does Waitlist guarantee me a seat?No. Waitlisting does not guarantee a seat in the class. You should check your positions regularly on the waitlist. If you are not moving up on the waitlist, you should find an alternate course to schedule.

What is the Time Limit after the email notification?Once you receive the email notifying you of an available seat, you have exactly 24 hours to complete the registration, after the deadline, you will be dropped off the Waitlist and the next student in line will have 24 hours.

FAQs

Does Maximum Credit hours restrict me from Waitlisting?The Maximum credit hours will NOT restrict you from adding yourself to the Waitlist. It will, however, restrict you from actually registering into the course if a seat becomes available. You will receive a message of “Maximum hours exceeded” if you attempt to register into the Waitlisted course.

Does Registration Restrictions restrict me from Waitlisting? Yes. The following registration rules continue to work with Waitlisting.

Pre-requisites, co-requisites, links, time conflicts, and maximum credits Major, degree, student level, class level, and campus Special approvals from the instructor, departments, and honors

Can Advisors add a student to the WaitlistYes. Advisors who assist students in the registration process on Raiderlink will also be able to add a student on the Waitlist with the same Waitlist processes as the student follows.

FAQs

Can I see my Waitlist Position in line?Yes. Refer to the Student Schedule link on Raiderlink to see your Waitlist position in line.

If I miss the 24 hour deadline, can I still register into the course?No. You will have exactly 24 hours to register into the course, after the deadline you will need to add yourself back onto the Waitlist.

Can I get on more than one Waitlist?Yes. Multiple Waitlisted courses can be added to your records.

Which of my emails is the Waitlist notification sent to?The Waitlist notification is sent to the student’s Preferred email address. It is the student’s responsibility to make sure the Preferred email address is correct in order to receive the Waitlist notification.

FAQs

Can I add two Waitlisted courses that are at the same time? No. The Waitlist process will not allow two courses that are offered at the same time be added on your records.

What should I do if I decide not to keep the Waitlist on my records?It is good practice to remove the Waitlisted course from your records, which will allow a student in line a better chance of registering into the course.

Does the weekend waive the 24 hour deadline?No. Once you receive the email, even on weekends, you will have exactly 24 hours once the email has been sent.

FAQs

When is the last day I can add a Waitlist course?The last day you can add a Waitlisted course to your schedule is the last day to add a class. Refer to the university calendar for these dates. After that date, all waitlisted courses will be purged from all records.

What happens with Non-Payment of tuition?If a student does not make a tuition payment by the scheduled due date, all classes including any class on the waitlist will be cancelled.

Are all Departments using Waitlisting?Each academic department will evaluate whether they want to utilize Waitlisting on all, some, or none of their courses.

Is there an audit of Waitlist?SFASTCA will display the waitlist and registration activity that occurred.

Refer to the Registrar Web Site for additional FAQs

Click to return to the beginning of tutorial

Need to review Tutorial again?

Click to return to Waitlist DemonstrationClick to return to Reserved Seating

Click to return to Waitlist Links on RaiderlinkClick to return to FAQs

Click to go to the Registrar’s web site3.22.11