SHRM Poll May 6, 2009

SHRM Poll: The H1N1 Virus—Is Your Workplace Prepared?

©SHRM 2009 SHRM Poll May 6, 2009 2

Definition The virus commonly known as the swine flu or

swine influenza is referred to as the H1N1 virus throughout this presentation.

©SHRM 2009 SHRM Poll May 6, 2009

Summary: What, if anything, is your organization doing or planning to do to reduce the spread of the H1N1 virus in the workplace?

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Top strategies and programs currently in place:

1. Monitoring the H1N1 virus situation by following the guidance from the CDC, WHO, etc. = 70%

2. Educating employees on flu prevention measures = 63% 3. Developed an employee communication strategy related to the H1N1

virus = 57%4. Making hand sanitizer, other disinfectants, masks and other flu prevention

tools readily available across the organization = 54% 5. Frequently disinfecting common areas in the office = 52%

Planned top strategies and programs:

6. Sending employees who come to work with flu and cold-like symptoms home = 30%

7. Setting up telecommuting options for employees if there is a H1N1 virus outbreak in your local area/region = 24%

8. Frequently disinfecting common areas in the office = 17% 9. Educating employees on flu prevention measures = 15%

©SHRM 2009 SHRM Poll May 6, 2009

What, if anything, is your organization doing or planning to do to reduce the spread of the H1N1 virus in the workplace?

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Currently Doing

Planning to Do

Not Doing/ No Plans

Monitoring the H1N1 virus situation by following the guidance from the CDC, WHO, etc.

70% 7% 23%

Educating employees on flu prevention measures (i.e., distributing information about the importance of hand washing, arranging for medical/health personnel to speak to employees, etc.) 63% 15% 22%

Developing an employee communication strategy related to the H1N1 virus 57% 14% 29%

Making hand sanitizer, other disinfectants, masks and other flu prevention tools readily available across the organization (e.g., in bathrooms, pantries, etc.)

54% 14% 32%

Frequently disinfecting common areas in the office ,such as bathrooms, door handles, elevator buttons, cafeterias, pantries, etc. 52% 17% 32%

Note: “Not applicable” responses were excluded from this analysis. Percentages may not total 100% due to rounding.

©SHRM 2009 SHRM Poll May 6, 2009

What, if anything, is your organization doing or planning to do to reduce the spread of the H1N1 virus in the workplace? (Continued)

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Currently Doing

Planning to Do

Not Doing/ No Plans

Sending employees who come to work with flu and cold-like symptoms home 37% 30% 33%

Implementing an alternative to business travel, such as use of video or audio conferencing

27% 9% 64%

Setting up telecommuting options for employees if there is an H1N1 virus outbreak in your local area/region 22% 24% 54%

Restricting employee business travel to and from regions where H1N1 virus is confirmed 21% 13% 66%

Restricting nonessential employee business travel in general 21% 7% 72%

Asking employees who have recently traveled to/from affected areas to see a medical provider before returning to the office 11% 10% 79%

Note: “Not applicable” responses were excluded from this analysis. Percentages may not total 100% due to rounding.

©SHRM 2009 SHRM Poll May 6, 2009

What, if anything, is your organization doing or planning to do to reduce the spread of the H1N1 virus in the workplace? (Continued)

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Currently Doing

Planning to Do

Not Doing/ No Plans

Securing antiviral flu medication (e.g., Tamiflu) for employees (e.g., working with health care providers to ensure adequate medication supplies for employees)

11% 8% 81%

Limiting business visitors from affected regions 10% 7% 83%

Closing offices/units in affected regions in the United States and/or internationally 3% 5% 93%

Curtailing product shipments to/from affected regions in the United States and/or internationally

3% 1% 96%

Recalling expatriates in international locations where H1N1 virus is confirmed 3% 3% 94%

Note: “Not applicable” responses were excluded from this analysis. Percentages may not total 100% due to rounding.

©SHRM 2009 SHRM Poll May 6, 2009

How much of a negative impact do you think the H1V1 epidemic will have on your organization’s overall business operations?

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0%

20%

40%

60%

80%

100%

57%

40%

3%

Note: (n=456)

©SHRM 2009 SHRM Poll May 6, 2009

How much of a negative impact do you think the H1V1 epidemic will have on your organization’s overall business operations? (By organizational sector, organization staff size and multinational workforce)

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Difference by organizational sector:• Privately owned for-profit organizations (64%) were more likely than

nonprofit organizations (47%) to report that the H1V1 epidemic had no negative impact on the overall business operations.

Differences by organization staff size:• Small-staff-sized organizations (68%) were more likely than large-staff-

sized organizations (41%) to report that the H1V1 epidemic had no negative impact on the overall business operations.

Difference by multinational workforce:Organizations with U.S.-based operations (59%) were more likely than multinational organizations (50%) to report the epidemic had no negative impact on the overall business operations.

©SHRM 2009 SHRM Poll May 6, 2009

Does your organization have a disaster preparedness plan in place (e.g., a plan for what to do in case of an emergency or disaster) that would go into effect if there were to be an H1N1 virus outbreak in a region where your company has offices/business units?

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71%

29%

Yes No

Note: (n=460)

©SHRM 2009 SHRM Poll May 6, 2009

Does your organization have a disaster preparedness plan in place (e.g., a plan for what to do in case of an emergency or disaster) that would go into effect if there were to be an H1N1 virus outbreak in a region where your company has offices/business units? (By organizational sector and organization staff size)

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Difference by organizational sector:Publicly owned for-profit organizations (82%), nonprofit organiza-tions (85%) and government entities (83%) were more likely than privately owned for-profit organizations (58%) to have a disaster preparedness plan in place.

Differences by organization staff size:Respondents from large- (89%) and medium-staff-sized organi-zations (70%) were more likely than those from small-staff-sized organizations (54%) to report their organization had a disaster preparedness plan.

©SHRM 2009 SHRM Poll May 6, 2009

What is included in your disaster preparedness plan?

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Components of disaster preparedness plan:

Emergency communication plan

99% of respondents reported an emergency communication plan was part of their organization’s disaster preparedness plan.

Business continuity plan

95% indicated a business continuity plan was a feature of their disaster preparedness plan.

Note: Only respondents who indicated that their organization had a disaster preparedness plan in place answered this question.“Not sure” responses were excluded from this analysis.

©SHRM 2009 SHRM Poll May 6, 2009

Has there been a confirmed diagnosis of H1N1 virus in:

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Indi

vidua

ls in

the

loca

l are

a (n

= 42

5)

Indi

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ls in

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niza

tion

(n =

446

)0%

20%

40%

60%

80%

100%

30%

1%

Note: Not sure” responses were excluded from this analysis.

©SHRM 2009 SHRM Poll May 6, 2009

Demographics: Organizational Industry

Industry

Manufacturing—other 14%

Financial services (e.g., banking) 11%

Health care, social assistance (e.g., nursing homes, EAP providers) 9%

Services—professional, scientific, technical, legal, engineering 8%

Government/public administration—federal, state/local, tribal 7%

Retail/wholesale trade 6%

Construction, mining, oil and gas 5%

Educational services/education 5%

Insurance 5%

Transportation, warehousing (e.g., distribution) 5%

High-tech 4%

Other services (e.g., nonprofit, church/religious organizations) 4%

Consulting 3%

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Note: (n=391) Percentages may not total 100% due to rounding.

©SHRM 2009 SHRM Poll May 6, 2009

Demographics: Organizational Industry (Continued)

Industry

Manufacturing—auto/auto-related 2%

Publishing, broadcasting, other media 2%

Services—accommodation, food and drinking places 2%

Utilities 2%

Real estate, rental, leasing 1%

Arts, entertainment, recreation 1%

Association—professional/trade 1%

Telecommunications 1%

Other 3%

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Note: (n=457) Percentages may not total 100% due to rounding.

©SHRM 2009 SHRM Poll May 6, 2009

Demographics: Organizational Sector

Government sector

Nonprofit organization

Publicly owned for-profit

Privately owned for-profit

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

9%

17%

25%

49%

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Note: (n=453)

©SHRM 2009 SHRM Poll May 6, 2009

Demographics: Organization Staff Size

31%

41%

28%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Small (1-99 employees) Medium (100-499 employees) Large (500 or more employees)

16

Note: (n=443)

©SHRM 2009 SHRM Poll May 6, 2009

Demographics: Organization Region

West

Northeast

South

Midwest

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

16%

19%

26%

39%

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Note: (n=437)

©SHRM 2009 SHRM Poll May 6, 2009

Demographics: U.S.-Based or Multinational Operations

70%

30%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

U.S. based operations Multinational

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Note: (n=453)

©SHRM 2009 SHRM Poll May 6, 2009 19

• Response rate = 17%• Sample comprised on 462 randomly selected HR

professionals from SHRM’s membership• Margin of error is +/- 4 • Survey fielded April 29–May 5, 2009

SHRM Poll: The H1N1 Virus—Is Your Workplace Prepared?

Methodology