warren shire councilwarren.nsw.gov.au/files/council/meetings/2013/2013-may-business... · warren...

WARREN SHIRE COUNCIL

"AUSTRALIA'S WOOL AND COTTON CAPITAL"

BUSINESS PAPER

ORDINARY MEETING

Thursday 23rd May 2013

115 Dubbo Street (PO Box 6)

Telephone: (02) 6847 6600 Fax: (02) 6847 6633

Warren NSW 2824 Email: [email protected]

Warren Shire Council

AGENDA - ORDINARY COUNCIL MEETING

Thursday 23rd May 2013 APOLOGIES CONFIRMATION OF MINUTES Ordinary Meeting held on Wednesday 24th April 2013

SECTION 1 (WHITE) DELEGATES REPORTS Nil COMMITTEE MINUTES Meeting of Manex held on Tuesday 16th April 2013 ........................................... (C14-3.4) Meeting of Orana Regional Organisation of Councils (OROC) held in Coonamble on Friday 19th April 2013 ...................................................... (C14-6.2)

SECTION 2 (LILAC) POLICY NIL

SECTION 3 (BLUE) REPORT OF THE GENERAL MANAGER Item 1 Outstanding Reports Checklist (C14-7.4) .................................... Page 1

Item 2 Committee/Delegates Meetings (C14-2) .................................... Page 4

Item 3 Local Government Remuneration Tribunal 2013 (C14-5.1) Page 6 Item 4 State Emergency Services (E6-1) ................................................... Page 7 Item 5 Independent Local Government Review Panel - Future Directions Paper (L5-16.1) ................................................. Page 14 Item 6 Sale of Land - Green Distillation Technologies Pty Ltd (S1-1.36) ... Page 15

SECTION 4 (GREEN) REPORT OF THE MANAGER FINANCE AND ADMINISTRATION Item 1 Reconciliation Certificate (B1-10.11) ......................................... Page 1 Item 2 Statement of All Outstanding Rates and Extra Charge as at 13th May 2013 (R1-4) .................................... Item 3 March 2013 Budget Review (A1-5.31) ........................................ Page 4 Item 4 2013/14 - 2016/17 Draft Delivery Program & 2013/14 Operational Plan (E4-32) ................................................. Page 14

SECTION 5 (YELLOW)

REPORT OF THE MANAGER ENGINEERING SERVICES Item 1 Works Progress Report - Roads Branch (C14-7.2) ..................... Page 1 Item 2 Works Progress Report - Services Branch (C14-7.2) ................... Page 3 Item 3 Works Progress Report - Fleet Branch (C14-7.2) ....................... Page 12 Item 4 Traffic Information (T5-4) ............................................................ Page 15 Item 5 8 Year Rolling works Program Resheeting on Rural and Urban Local Roads (W6-3.1, E4-33) .............................. Page 23 Item 6 5 Year Rolling Works Rural Roads Sealed Pavement Recycling Program (W6-3.1, E4-33) ............................ Page 29 Item 7 5 Year Rolling Works Program for Rural Local Roads Pavement Reconstruction (W6-3.1, E4-33) ........................ Page 31 Item 8 Alternate Construction Methods (W6-3.1) .................................... Page 34

SECTION 6 (PINK) REPORT OF THE MANAGER HEALTH & DEVELOPMENT Item 1 Development Application Approvals (B4-9) ................................. Page 1 Item 2 Department of Planning Circulars (P15-10) ................................. Page 2 Item 3 Sporting and Cultural Centre Report (S21-2) .............................. Page 3 Item 4 Information Centre Record for April 2013 (T4-6.1) ...................... Page 5 Item 5 Impounding Officer’s Report (P4-4) ............................................. Page 6 Item 6 Development Application - Strata Subdivision Lot 1, DP 922061, 48 Chester St Warren (P16-13.11) .................. Page 8 Item 7 Development Application - Subdivision Lot 81, DP 728724 Oxley Highway, Warren (P16-13.14) ........................... Page 13 Item 8 Development Application - Subdivision Lots 11, 46, 17 and 27 DP 755294 “Meramie” Warren (P16-13.15) ................................. Page 19

SECTION 7 (LILAC)

REPORT OF THE LIBRARIAN Item 1 Report of Warren Shire Library Services (L2-2) ............................. Page 1

MAYORAL MINUTES

QUESTIONS WITHOUT NOTICE

SECTION 9 (GREY) CONFIDENTIAL

Report of the General Manager Item 1 Ewenmar Waste Depot - Sale of Land to Green Distillation Technologies Pty Ltd. (S1-1.36)

PRESENTATIONS 10.00 am Australia’s Biggest Morning Tea at Patricia Plunkett’s home.

Section

MMAANNEEXX

MMiinnuutteess

Attached are the Minutes of the Meeting of Manex held on Tuesday 16th April 2013. RREECCOOMMMMEENNDDAATTIIOONN:: That the Minutes of the Meeting of Manex held on Tuesday 16th April 2013 be received and noted.

WARREN SHIRE COUNCIL Minutes of the Manex Committee Meeting

Held in the Council Chambers, Administration Building, Warren, On Tuesday 16th April 2013 commencing at 2.30 pm.

Section 1 Page 1

PRESENT:

Rex Wilson OAM Mayor

Ashley Wielinga General Manager

Ray Holley Project & Asset Engineer

Maryanne Stephens Manager Health & Development Services and Chair

Allan Murdoch Acting Utilities & Services Manager

Ted Donoghue Treasurer

Jillian Murray Debtors Clerk

David George Roads Overseer

Jamie Callan Services Overseer

1. APOLOGIES Apologies were received from Darren Arthur, Manager Finance & Administration and Dirk McCloskey, Operations Manager who were absent due to external commitments and it was MOVED Wilson OAM/Donoghue that the apologies be accepted and a leave of absence granted for this meeting.

Carried

The General Manager welcomed Jillian Murray, David George and Jamie Callan to the Manex meeting.

2. MINUTES MOVED Wilson OAM/Murdoch that the Minutes of the Manex Committee meeting held on Tuesday 19th March 2013 be adopted as a true and correct record of that meeting.

Carried

3. BUSINESS ARISING FROM MINUTES * The Treasurer advised that Council had not yet received the first progress payment for

the non-road asset flood damage. The General Manager to ring Chris Evans.



Section 1 Page 2

4. ACTION CHECKLIST

DATE ACTION BY SUBJECT COMMENT

Ongoing GM Delegations to Staff Re-issue all delegations

19.6.12 GM Expenditure Definitions Circulate to Manex & Committees

17.9.12 MES WHS Officer Finalise PD and advertise

4.12.12 MHD Rural Addressing Audit in progress

16.1.13 MHD Trainee Environmental Health Officer Position reviewed

* 16.1.13 OM Load Shifting competencies New Forklift undertaken, loader in progress

20.2.13 ALL Employee Performance Reviews Bring reviews up to date

MOVED Donoghue/Holley that the information be received and noted and items marked with an (*) be deleted.

Carried

5. EXTERNAL PROMOTIONS The Manex team determined if there were any items of business that could be passed on to the Mayor for external promotions.

6. SENIOR STAFF – WORK PROGRAM Each Manex team member advised of any important meetings, days away, etc., over the next month.

7. INTEGRATED PLANNING AND REPORTING No issues this month.



Section 1 Page 3

8.1 SPECIFIC WORKS STATUS REPORTS

Project Budget Expend Resp Comment Admin building air conditioning replacement 6,500 Nil MFA Allows 2 per year

Asset Management - IP & R 25,704 Nil MFA Asset Strategy

Risk Management 30,000 Nil All Update all WHS

HR policies review 2,200 1,636 MFA HR Advance

RFS hazard reduction 35,000 12,127 MFA Schedule works as per Hazard Reduction Plan

Animal Desexing Program 2,500 Nil MHD Arrange Program

Community Social Plan 5,000 Nil MHD Included in CSP

Housing specific M & R 22,330 9,675 MHD Compile priority list

LEP 2012 1,500 1,703 MHD LEP gazetted

Urban drainage - flushing 2,849 Nil MES In progress

Levee M & R 16,175 1,014 MES 95% complete

Stormwater drainage M & R 19,283 14,386 MES Works undertaken

Flood Restoration works 780,668 315,250 MES Works in progress. 95% complete

Lawn Cemetery extension 75,500 43,845 MES Works in progress Library - repair & seal windows 10,000 Nil MHD Works to be scheduled

SCC downpipes and drainage 5,000 Nil MHD Re-allocate Showground downstairs repair 32,155 22,293 MES In progress / Drain to be

installed CBD Streetscape 60,000 Nil GM To be determined

Bus shelter upgrade 8,666 8,666 MES Complete

Welcome to Warren signage 8,000 Nil GM Finalising design

Information Bay - Warren 15,000 780 GM Finalising design

150 Year Pavers 18,000 25,064 GM Pavers laid

Computer purchases 8,000 6,430 MFA Maintaining PC Desktop Replacement Program

Council Chambers building design/improvements 50,000 Nil GM

Workshop Replacement 1,660,000 923,500 MES December 12 – June 13




Section 1 Page 4

Project Budget Expend Resp Comment

Water Supplies

Air scour river water mains 27,000 Nil USM

Water mains installation under river – Myra Street 80,000 55,994 USM

Contractor has completed installation. W&S crew to install thrust blocks and valves

Sewerage Services

M & M Project 40,000 20,826 USM First section completed

Treatment Works upgrade 50,000 Nil USM In Progress

GPS Unit 33,043 33,299 USM Unit purchased

Generator 13,382 13,382 USM Unit purchased

ROADS BRANCH

State Highways Ordered Works

• Widening • Reseals • Heavy patching

137,461

108,857

MES

Nil April 13 Completed

Regional Roads

Reseals 200,000 147,353 MES Complete

Recycling 200,000 58,453 MES May - June 13

Resheeting 150,000 Nil MES April - May 13

Regional Reconstruction

MR 347 – Collie/Trangie Rd 200,000 179,246 MES Completed

Local Roads

Urban Reseals 38,570 30,837 MES Completed

Rural Reseals 239,633 239,705 MES Completed

Recycling - Bullagreen Rd 119,135 182,107 MES Completed

Recycling - Bourbah Rd 127,757 127,778 MES Completed

Resheeting 679,650 405,963 MES In progress

Flood Damage - Dec 2010 52,560 15,522 MES In progress Urban Heavy Patching / K & G 125,350 3,506 MES April - May 2013




Section 1 Page 5

Project Budget Expend Resp Comment

Nevertire – Gunningbar St

65,296

45,312

MES

Completed scheduled works, extending Gunningba Street west of Oxley Highway

Warren Streets 120,000 Nil MES June 13

Rural Road Reconstruction

Gunnegaldra Lane 139,080 139,111 MES Complete

Rifle Range Road 281,418 281,466 MES 95%

Bundemar Road 756,000 367,490 MES In progress

Old Warren Road 761,200 55,350 MES May – June 13

Rural Bridges Gum Cowal Bridge Replacement 310,000 Nil MES

MOVED Holley/Wilson OAM that the information be received and noted.

Carried



Section 1 Page 6

8.2 PROJECTS, ASSETS AND GIS STATUS STATUS REPORT ON CURRENT PROJECTS

The following projects are currently being undertaken by the Engineering Department:-

PROJECT STATUS

Nevertire Bus Shelter Completed

Nevertire Industrial Area Completed

Boat Ramp Completed

New Workshop Project

Structural steel work completed, roof installation completed, wall cladding commenced. Inspection pit completed and inspected by RMS, few minor alterations needed. Internal offices being constructed. Above ground electricity and communication cabling being installed. 1st progress payment made 30/1/2013 2nd progress payment made 04/02/2013. 3rd progress payment made 27/02/2013 4th progress payment made 28/03/2013 Variations

1. Additional excavation - $49,076.50 (Approved) 2. Additional conduit - $220.00 (Approved) 3. Variation credit -( $41,600.00) 4. Additional electrical installation - $3097.60 (Approved) 5. Splash wall to wash bay - $2877.16 (Approved)

Time Variation 1. Additional excavation & fill works to site - 5 days

Approximate Completion Date: 31st May 2013

Warren Lawn Cemetery – Stage 2

Pads and family plots to be constructed on site - In progress First row cement works completed 1500sq m turf laid cleanup of drainage channel commenced

Levee - stormwater gates

Repairs to levee gates - Completed

Slips along river banks – Completed.

Repairs to Oxley Park pedestrian path, repairs to levy bank at Loins Park and Macquarie Drive currently underway.

Total of 95% complete, estimate April 2013 for total completion.



Section 1 Page 7

8.2 PROJECTS, ASSETS AND GIS STATUS

PROJECT STATUS

Racecourse -Drainage in front of grandstand

Drainage work to commence in the coming weeks.

Town Centre Beatification

Commenced construction drawings, obtaining costing and surveying site.

STATUS REPORT ON ASSETS AND GIS

TASK RESP. COMPLETED STATUS

Warren Asset Management Strategy PAE In progress

Mapping of footpaths for trip hazards and insertion to the cadastre

TAE 90% Being completed in conjunction with existing infrastructure collection.

Transferring Data from hard copy to digital

PAE, TAE Not started As time permits

Adjusting cadastre to fit aerial photography PAE Completed Completed

Supply mapping data to EICU PAE Started In progress

Accurately locate existing infrastructure and assess condition

PAE Started In progress Nevertire water 50% complete

Carry out levelling of Nevertire street gutters

PAE, TAE 10% Clyde Street completed

Level and draw gutter for pipe Readford St & Chester St

PAE, TAE Completed Now in Heavy Patching

Programme.



Section 1 Page 8

STATUS REPORT ON ASSETS AND GIS

MOVED Holley/Murdoch that the information be received and noted.

Carried

9. INFORMATION TECHNOLOGY – COMPUTER SYSTEM NIL REPORT 10. WORK HEALTH SAFETY NIL TO REPORT THIS MONTH

TASK RESP. COMPLETED STATUS

Draw design for flood gate at Warren Joinery area

PAE, TAE Not started Not started

Constant Operational Reference Station (CORS) to be installed at Councils Building.

PAE Completed Completed

Global Navigation Satellite System Purchase PAE Completed Completed

Plans to be drawn for storage rooms at rear of Sporting Complex

PAE Completed Completed

Review storage and filing index for various council plans

PAE Started Check with General Manager

CAD drawings on disks to be converted to I drive PAE Started Check with General Manager



Section 1 Page 9

11.1 DIVISION OF LOCAL GOVERNMENT CIRCULARS (L5-3) The following circulars have been received from the Division of Local Government since last Manex.

CIRCULARS

Date Circular No. Description Comment/Action

18.3.13 13-08 Integrated Planning and Reporting - Release of Updated Manual and Guidelines Noted

21.3.13 13-09 Swimming Pools Amendment Act 2012 - Implementation Update Noted

21.3.13 13-10 Fee for Section 603 Certificates for 2013/14 Noted

25.3.13 13-11 Consultation on Companion Animals Taskforce Reports Submission

28.3.13 13-12 Information about Rating or 2013/14 Noted

4.4.13 13-13 Local Government Acts Taskforce - Release of Discussion Paper Noted

8.4.13 13-14 Intergovernmental Agreement to guide NSW State-Local Government Relations on Strategic Partnerships

Noted

10.4.13 13-15 Boarding Houses Act 2012 Noted

MINISTERIAL CIRCULARS

Date Circular No. Description Comment/Action

12.4.13 M13-02 Apply now for Funds to Improve Public Reserves on Crown Land Noted

MOVED Wielinga/Donoghue that the information be received and noted.

Carried



Section 1 Page 10

11.2 DIVISION OF LOCAL GOVERNMENT STRATEGIC TASKS FOR APRIL & MAY 2013 (L5-3) The following is the Division of Local Government’s Strategic Tasks Guide for the months of April & May 2013. Strategic Tasks Guide

DATE TASK STATUS

APRIL Last day for sending fourth quarter rates instalment notice (s.562) On target

30

Last day for public bodies to provide Council with a list of parcels of land to which a rate rebate applies (s.600) Noted

Noxious weeds grant application to Dept of Primary Industry with regional weeds plan ([email protected]) CMCC

MAY

31 RAO to submit budget review to Council (LGGR cl.203(1)) May meeting

Fourth quarterly rates instalment due (s.562) Noted

Requests to Valuer General to provide estimates of changes in value of land for supplementary valuations (s.513) Noted

MOVED Donoghue/Holley that the information be received and noted.

Carried

12 OPERATIONAL PROCEDURES Nil procedures this month.

13. ASBESTOS (B4-21) Three (3) Warren Shire Council staff attended asbestos training. There are two (2) types of asbestos; bonded (non friable) and non bonded (friable), with the non bonded being much more hazardous. To enable Council employees to be able to remove bonded asbestos, Warren Shire Council can obtain a licence from NSW WorkCover and then nominate appropriate supervisors (such as a company would do), and suitably trained personnel to remove the asbestos. However, it should be noted that due to the staff having to wear coveralls and appropriate PPE, it would be ideal to carry out the works during cooler weather. In the event of a fire, the bonded asbestos becomes non bonded and is much more hazardous. If the asbestos containing material can remain in full sheets for removal, it is a much less hazardous job to complete, especially in relation to decontamination of the site.



Section 1 Page 11

13. ASBESTOS CONTINUED Councils are required by law, to hold an asbestos register for all of its buildings. In the event that the material has not been confirmed as asbestos containing material, a sample must be sent to a NATA registered laboratory for confirmation. Otherwise, it is to be assumed to be asbestos and is to be treated as such. There are two (2) main concerns in relation to public safety, Council owned buildings containing asbestos and privately owned buildings containing asbestos. Council Owned Buildings Among the Council owned buildings that may contain asbestos is the Mount Foster Quarry house and caretakers quarters. Once a licence has been obtained from WorkCover, the currently trained staff can remove the asbestos and all of the structures are to be treated as contaminated waste (roofing iron, frame etc). This will involve transporting the waste back to the Ewenmar Waste Depot utilizing a private contractor that has a licensed vehicle with the Environment Protection Authority (EPA). No costings have yet been carried out as to the likely expenditure for the scope of works. However, if the legislation changes and becomes more restrictive, the cost to carry out the works, by contractor, would be much greater. Privately Owned Buildings Privately owned buildings containing asbestos may pose a public health risk to the general community. To ensure that the owners of such buildings are informed of the presence of asbestos, where known, Council strongly recommends that the building and/or the asbestos containing materials are removed by a licensed asbestos removalist (at their expense). This information will educate those residents of the dangers and how to manage/handle asbestos safely. MOVED Stephens/Wilson OAM that: 1. the information is received and noted;

2. Warren Shire Council obtain an Asbestos Removalist licence;

3. The Mount Foster Quarry house and caretakers quarters be scheduled for removal of asbestos;

4. Council undertake an education program advising homeowners where information on Asbestos can be acquired; and

5. Council place this information on its web site.



Section 1 Page 12

14. MARCH 2013 MINUTES AND APRIL 2013 BUSINESS PAPER The Committee previewed the April 2013 Business Paper and the March 2013 Minutes and actions required were placed on the Action Checklist in Item 1 of the General Manager’s Report. 15. GENERAL BUSINESS WITHOUT NOTICE * The General Manager advised the meeting of the arrangements for ANZAC Day in

relation to preparation of Macquarie Park and traffic control. * The General Manager raised the issue of a letter from Mr Dinsdale in relation to a

disabled toilet in the men’s toilets at the racecourse. The Manager Health & Development Services to arrange conversion of 2 WC’s to a disabled as soon as practicable.

THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED 4.40 PM

Orana Regional Organisation of CouncilsOrana Regional Organisation of Councils

Minutes of Meeting held in Coonamble on Friday 19th April 2013

O R O C B o a r d M e e t i n g M i n u t e s 1 9 t h A p r i l 2 0 1 3 P a g e 1

Minutes of the OROC Meeting held at

Coonamble Shire Council on

Friday 19th April 2013 at 10.00 am

1. Meeting Open and apologies The meeting was opened at 10.05 am by OROC Chair Clr Bill McAnally. Mayor of Coonamble Shire Council, Clr Tom Cullen warmly welcomed the OROC Board to the Coonamble Shire. Apologies: Clr Wulf Riechler, Mayor Brewarrina Shire Council; Clr Rex Wilson, Mayor Warren Shire Council; Clr Ray Donald, Mayor Bogan Shire Council and Rod Shaw, General Manager, Brewarrina Shire Council; John Walkom, RDA Orana. Present: Clr Tom Cullen, Mayor Coonamble Shire; Rick Warren, Coonamble Shire; Clr Bill Murray, Mayor Walgett Shire; Don Ramsland, Walgett Shire; Shire; Clr Peter Shinton, Mayor Warrumbungle Shire; Clr Mathew Dickerson, Mayor Dubbo City; Mark Riley, Dubbo City Council; Steve Loane, Warrumbungle Shire; Clr Jim Hampstead, Bogan Shire Council; Derek Francis, Bogan Shire; Greg Lamont, Narromine, Shire; Clr Lilliane Brady, Mayor Cobar Shire; Gary Woodman, Cobar Shire; Clr Andrew Lewis, Mayor Bourke Shire; Ross Earl, Bourke Shire; Clr Pauline Serdity, Deputy Mayor, Warren Shire Council; Ashley Wielinga, Warren Shire; Clr Doug Batten, Mayor Gilgandra Shire; Paul Mann, Gilgandra Shire; Jason Collins, NSW Dept Premier and Cabinet and Belinda Barlow OROC Executive Officer. Motion: That the apologies be accepted by the OROC Board. Moved: Clr Peter Shinton Seconded: Clr Bill Murray CARRIED 2. Dr Jenny Beange Chief Executive Officer Western Medicare Local Jenny Beange provided a presentation regarding NSW Western Medicare Local’s strategic direction and local initiatives to the OROC Board. Western Medicare Local discussed an opportunity to develop a formal collaboration with OROC and the important contribution that local government offers to health services and medical infrastructure throughout the OROC region.

3. Associate Professor Tony Brown Head of School

University of Sydney, School of Rural Health Tony Brown offered information to OROC regarding the School of Rural Health, University of Sydney Dubbo Campus and the positive impact that training in rural areas has achieved over the past 10 years.


4. Far West Academy of Sport Update Ashley Wielinga Motion: That OROC Board write to the Minister for Sport and Recreation expressing considerable

concern of the future of the Far West Academy of Sport as the NSW Government withdraws its financial commitment to the operational funding of the Academy over the next 3 years.

Moved: Doug Batten Seconded: Clr Mathew Dickerson CARRIED 5. Confirmation of previous OROC Minutes - meeting held 15th February 2013 Motion: That the Minutes of the OROC meeting held in Dubbo on Friday 15th February 2013 be

accepted as a true and accurate record of that meeting. Moved: Steve Loane Seconded: Clr Bill Murray CARRIED

Business arising from previous Minutes – 15th February 2013 Western NSW Regional Road Plan All councils were reminded to have finalised their Western NSW Road Plan information and sent any alterations to Jill Kilby. Independent Local Government Review Panel The OROC Board was informed that the Panel are to release the Future Directions Paper on 24th April 2013 and are presenting to the Executive Committee of Local Government NSW on 23rd April 2013. The Independent Local Government Review Panel will be consulting with Bourke, Brewarrina and Walgett in Brewarrina on 14th May 2013 including the wider community.

Confirmation of Minutes – GMAC Meeting held 5th April 2013 Motion: That the Minutes of the GMAC meeting on 5th April 2013 in Dubbo, be accepted as a true

and accurate record of that meeting. Motion: That the 16 recommendations contained therein be adopted by the OROC Board. Moved: Mark Riley Seconded: Steve Loane CARRIED

Business arising from GMAC Meeting – 5th April 2013 There was no business arising recorded.


6. Independent Local Government Review Panel and TCorp Report Motion: That OROC conducts a ‘special meeting’ to discuss T Corp Report findings (Financial

sustainability of the NSW Local Government Sector) and Independent Local Government Review Papers (Future Directions and Strengthening NSW Remote Communities)prior to the next OROC Board Meeting.

Moved: Clr Doug Batten Seconded: Clr Lillian Brady CARRIED 7. OROC Correspondence

Motion: That the OROC correspondence be accepted by the OROC Board. Moved: Clr Jim Hampstead Seconded: Greg Lamont CARRIED 8. Financial Report

The financial report was tabled by the Executive Officer. Motion: That the OROC financial report for the period ending 25th March 2013 be accepted by the

OROC Board Moved: Greg Lamont Seconded: Clr Jim Hampstead CARRIED 9. Executive Officer’s Report Motion: That the Executive Officer’s Report is accepted by the Board. Moved: Mark Riley Seconded: Don Ramsland CARRIED

10. General Business 10.1 Joint Tendering – External Audit A joint tender is being prepared to advertise for the service of an external auditor for Gilgandra, Narromine, Coonamble, Warrumbungle, Walgett, Brewarrina, Bogan, Cobar and Warren Shires (and to also include Castlereagh-Macquarie County Council). 10.2 Tyre Stewardship Program Ashley Wielinga informed OROC that the Australian Competition and Consumer Commission (ACCC) has recently granted conditional authorisation on the proposed Tyre Stewardship Scheme to be administered by Tyre Stewardship Australia (TSA) – this will assist the Warren tyre recycling business Green Distillation Technologies to further expand its services and offer a mobile tyre destruction service to local government in the region.


10.3 Mobile Phone Service Clr Lilliane Brady conveyed her concern about the lack of mobile phone coverage along the Barrier Highway (Nyngan westwards). Motion: That the OROC Executive Officer prepare correspondence to Telstra Countrywide and

Member for Parkes about the lack of mobile service along major highways especially in Western NSW.

Moved: Clr Lilliane Brady Seconded: Clr Andrew Lewis CARRIED 11. Chief Executive Western Local Health Network - Scott McLachlan Scott McLachlan offered a comprehensive presentation of the Western Local Health Network to the OROC Board. Below is a summary of points for information. Population of the Western Local Health Network region 261,734 people. 24,800 Aboriginal people – 9.5% 1.3% population growth is anticipated to 2031 Services There are 42 hospitals and 60+ service locations Budget $700m + expenditure Staff 7,200 employees, 4900 FTE and 30% of these are less than 50 years of age. Activity 188,724 Emergency Department presentations – 72%. 82,499 Admissions – 31%. 785 patients in beds daily. 1,058,823 are non admitted cases of service. Treatment flows based on residence of patient in the region (2011/12): Remote patients (Cobar, Bourke, Brewarrina, Walgett) 57% of local residents treated in local facilities 24% treated in Dubbo 15% are treated in Non-WNSW Hospitals 2% treated in QLD North-West patients (Cobar, Coonamble, Warren, Bogan, Lachlan) 44% of local residents treated in local facilities 35% treated in Dubbo 12% treated in Orange 9% are treated in Non-WNSW Hospitals Dubbo patients (Dubbo, Gilgandra, Warrumbungle, Narromine, Wellington, Mid-Western) 80% of local residents treated in local facilities 2% treated in Bathurst 4% treated in Orange 14% are treated in Non-WNSW Hospitals Orange patients (Cabonne, Orange, Blayney, Cowra, Forbes, Weddin, Parkes) 83% of local residents treated in local facilities 2% treated in Bathurst 13% treated in Non- WNSW Hospitals


Bathurst patients (Bathurst, Oberon) 74% of local residents treated in local facilities 83% treated in Orange 14. Close/Next Meeting The meeting closed at 1.15 pm. The next OROC Board meeting will be held on Friday 28th June at Bourke Shire Council. Summary of Motions Motion 1: That the apologies be accepted by the OROC Board. Moved: Clr Peter Shinton Seconded: Clr Bill Murray CARRIED Motion 2: That OROC Board write to the Minister for Sport and Recreation expressing considerable

concern of the future of the Far West Academy of Sport as the NSW Government withdraws its financial commitment to the operational funding of the Academy over the next 3 years.

Moved: Clr Doug Batten Seconded: Clr Mathew Dickerson CARRIED Motion 3: That the Minutes of the OROC meeting held in Dubbo on Friday 15th February 2013 be

accepted as a true and accurate record of that meeting. Moved: Steve Loane Seconded: Clr Bill Murray CARRIED Motion 4: That OROC conducts a ‘special meeting’ to discuss T Corp Report findings (Financial

sustainability of the NSW Local Government Sector) and Independent Local Government Review Papers (Future Directions and Strengthening NSW Remote Communities)prior to the next OROC Board Meeting.

Moved: Clr Doug Batten Seconded: Clr Lillian Brady CARRIED Motion 5: That the OROC correspondence be accepted by the OROC Board. Moved: Clr Jim Hampstead Seconded: Greg Lamont CARRIED Motion 6: That the OROC financial report for the period ending 25th March 2013 be accepted by the

OROC Board Moved:Greg Lamont Seconded: Clr Jim Hampstead CARRIED Motion 7: That the Executive Officer’s Report is accepted by the Board. Moved: Mark Riley Seconded: Don Ramsland CARRIED


Motion 8: That the OROC Executive Officer prepare correspondence to Telstra Countrywide and Member for Parkes about the lack of mobile service along major highways especially in Western NSW.

Moved: Clr Lilliane Brady Seconded: Clr Andrew Lewis CARRIED Actions:

1. That all OROC members to complete the cost shifting survey in order for the OROC Executive Officer to collate the findings.

2. OROC Executive Officer proceeds to advertise the OROC Regional Code of

Conduct in the Sydney Morning Herald and local regional newspapers and relevant websites.

3. That OROC Executive Officer formally provides a schedule of the advertising and

information for the Regional Code of Conduct Panel to each council.

4. That OROC Executive Officer sends existing Code of Conduct Panel members a Regional Code of Conduct Panel application package.

5. That OROC Executive Officer co-ordinate a Local Government NSW Councillor

Professional Development Weekend for elected members in the region. 6. That RDA Orana be advised that an existing tool of Profile ID exists and that

negotiations be held on the basis that RDA take over the hosting of such a platform on behalf of OROC (shire) member councils.

7. That OROC raise considerable concern with the Hon Kevin Humphries, Minister

for Western NSW regarding the lack of recurrent funding and future sustainability of the Far West Academy of Sport.

8. That OROC Executive Officer sends a letter of thanks to CEO Western Medicare

Local, Jenny Beange for attending the OROC Board Meeting. 9. That OROC Executive Officer sends a letter of thanks to Associate Professor,

Tony Brown University of Sydney, School of Rural Health Dubbo Campus for attending the OROC Board Meeting.

10. That OROC Executive Officer sends a letter of thanks to Chief Executive Western

Local Health Network Scott McLachlan for attending the OROC Board Meeting together with a copy of OROC survey of health services and a copy of OROC’s contribution to health infrastructure in the region.

Section

WARREN SHIRE COUNCIL Report of the General Manager

to the Ordinary Meeting of Council to be held in the Council Chambers, Warren, on Thursday 23rd May 2013

Section 3 Page 1

ITEM 1 OUTSTANDING REPORTS CHECKLIST (C14-7.4)

Date Resolution or Qwn Outstanding Matter Officer

Resp Response/Action

General Manager

25.10.12 355.10.12 Medical Centre Lease GM Finalising

13.12.12 359.12.12 Visitors Information brochures GM Arrange production of

brochures

13.12.12 359.12.12 Visitors Information Bay GM Letter to Rodeo Horse Committee on completion

*13.12.12 Qwn 2 - P Serdity

DPI agronomists positions GM Meeting with K Humphries

MP on 23.4.13

*13.12.12 392.12.12 Ewenmar waste Depot - GDT. Subdivision & transfer

GM Report to this meeting

28.2.13 45.2.13 Adopt a Road Program EDO Proceed to implementation

24.4.13 102.4.13 Community Notice Board EDO Investigate design, costing

and location

*24.4.13 107.4.13 Solar Energy Exchange Initiative (SEXI) GM Letter sent to ARENA

*24.4.13 124.4.13 Riversmart GM Verbal advise to Riversmart of conditions of use - old Youth Zone

Manager Finance and Administration Services

*24.1.13 34.1.13 General Manager’s contract MFA Documents signed

28.2.13 54.2.13 North Western Library Co-op Agreement MFA Affix Council Seal

28.3.13 85.3.13 Warren Pony Club - Licence at Showground MFA Affix Seal to licence

renewal document

Manager Engineering Services

22.3.12 Qwn 2 D Robey Bruce & Banks St road condition & drainage MES Works scheduled for

May/June

*13.12.12 359.12.12 Electrical works - Dubbo and Burton Sts MES Advised Essential Energy

pit lids to be of pavers

13.12.12 Qwn 1 - N Kinsey

Bogan Rd alignment - Gobabla Channel MES Meeting with Scheme

Reps. Awaiting response

*28.2.13 39.2.13 Little Possums drop off zone MES Signage installed

28.2.13 39.2.13 Heavy Vehicle access Dubbo Street MES Install signage



Section 3 Page 2

IITTEEMM 11 OOUUTTSSTTAANNDDIINNGG RREEPPOORRTTSS CCHHEECCKKLLIISSTT ((CCOONNTTIINNUUEEDD))



Manager Engineering Services - Continued

28.2.13 39.2.13 Carinda Rd, Industrial Access intersection MES Relocate signs following

RMS approval

28.2.13 39.2.13 Old Warren Rd, Industrial Access intersection

MES Install signs following RMS approval

*28.2.13 40.2.13 Tender 12/13-08 - 2 Prime Movers MES Delivered 7.5.13

*28.2.13 40.2.13 Tender 12/13-09 - AWD ride on mower MES Delivered 7.5.13

*28.2.13 40.2.13 Tender 12/13-10 - 4WD light tractor MES Delivered 7.5.13

*28.2.13 40.2.13 Tender 12/13-13 - Motor Grader MES Delivered 24.4.13

28.2.13 40.2.13 Road train trailers MES Investigate second hand market

28.2.13 60.2.13 Pipe Crossing Darling Irrigation MES Agreement to be signed

and sealed

*28.2.13 Qwn 2 - K Taylor Footpath from Dubbo St to Information Centre MES Cleaning undertaken

24.4.13 114.4.13 Pipe Crossing T&D George MES Agreement to be signed

and sealed

24.4.13 115.4.13 Pipe Crossing G Chase SR 60 MES Agreement to be signed

and sealed

24.4.13 116.4.13 Pipe Crossing G Chase SR 59 MES Agreement to be signed

and sealed

Manager Health & Development

22.3.12 78.3.12 Building Lines Policy MHD Review existing policy

26.4.12 Qwn - J McCalman AM

Untidy premises Nevertire MHD Order issued

24.1.13 Qwn 1 - JH McCalman AM Untidy yard - Tyreright MHD Action in progress

24.1.13 27.1.13 Ewenmar Waste Facility Review MHD Report to April council

meeting

*28.2.13 Qwn 1 - K Taylor Stockpile of tyres - Burton Street MHD

Owner advised on safe storage as per Fire Brigade Guidelines

*28.3.13 77.3.13 Fitness Training Classes requirements MHD Hire of Facility form

amended



Section 3 Page 3

IITTEEMM 11 OOUUTTSSTTAANNDDIINNGG RREEPPOORRTTSS CCHHEECCKKLLIISSTT ((CCOONNTTIINNUUEEDD))



Manager Health & Development Continued

*24.4.13 122.4.13 Waste2Art 2013 MHD Letter of appreciation to local major sponsor sent

24.4.13 123.4.13 Community Building Partnership Program MHD

Accept grant funding when formal advice received

RECOMMENDATION: That the information be received and noted and that the items marked with an asterisk (*) being 13.12.12-Qwn 2 P Serdity; 13.12.12-392.12.12; 24.4.13-107.4.13; 24.4.13-124.4.13; 24.1.13- 34.1.13; 13.12.12.-359.12.12; 28.2.13-39.2.13; 28.2.13-40.2.13; 28.2.13-Qwn 1 & 2 - K Taylor; 28.3.13-77.3.13; and 24.4.13-122.4.13 be deleted.



Section 3 Page 4

IITTEEMM 22 CCOOMMMMIITTTTEEEE//DDEELLEEGGAATTEESS MMEEEETTIINNGGSS ((CC1144--22))

The following is a listing of various committee/delegates’ meetings of Council since the last meeting. HHEELLDD

DDAATTEE CCOOMMMMIITTTTEEEE // MMEEEETTIINNGG LLOOCCAATTIIOONN

24.4.13 Interagency Warren

25.4.13 ANZAC Day Warren & Collie

29.4.13 Castlereagh-Macquarie County Council Coonabarabran

3.5.13 FWAS Transition Working Party (GM) Dubbo

10.5.13 LMWUA National Award Judging (GM) Canberra

15.5.13 Local Government Acts Review Taskforce Dubbo

15.5.13 OROC Discussion Independent LGRP Final Paper Dubbo

18.5.13 Warren Show Warren

30.5.13 Community Safety Precinct - Police Warren

FFUUTTUURREE MMEEEETTIINNGGSS

DDAATTEE CCOOMMMMIITTTTEEEE // MMEEEETTIINNGG LLOOCCAATTIIOONN

3.6.13 Independent LGRP Final Paper consultation Gilgandra

5.6.13 Independent LGRP - Discussions Chambers

5.6.13 Showground/Racecourse Warren

13.6.13 Outback Arts Board Warren

23.6.13 Interagency Warren



Section 3 Page 5

IITTEEMM 22 CCOOMMMMIITTTTEEEE//DDEELLEEGGAATTEESS MMEEEETTIINNGGSS ((CC1144--22))

The following publicationsinformation were received and are available for Councillors’ perusal. TAFE Western - Changing Lives - ED2 Summer 2013

Northern Basin Update - April 2013

Murray Darling Association - The Water Cycle DVD

Club Life - April 2013

A New Planning System for NSW - White Paper

Aged Care - Insite - Apr-May 2013

RREECCOOMMMMEENNDDAATTIIOONN:: That the information be received and noted.



Section 3 Page 6

ITEM 3 LOCAL GOVERNMENT REMUNERATION TRIBUNAL 2013 (C14-5.1) The 2013 Determinations of the Local Government Remuneration Tribunal has been received. The Tribunal has determined that an increase of 2.5% in fees for councillors and mayors is appropriate. The groupings of Councils remain unchanged and the Tribunal has applied descriptive titles for each of the categories, which are as follows: -

New Category Number of Councils Rural 77

Regional Rural 32

Metropolitan 21

Metropolitan Centres 16

Metropolitan Major 2

Major City 3

Principal City 1 152

County Councils 9

County Council - Water 5 14 Warren is classified as Rural and pursuant to Section 241 of the Act the Tribunal has determined the maximum and minimum amount of fees for this category as follows: -

Minimum Maximum

Councillor / member annual fee $ 7,930.00 $ 10,480.00

Mayor $ 8,430.00 $ 22,870.00

Council has adopted $16,732.50 for the Mayoral allowance and $8,197.88 for the Councillor annual fee for 2012/2013

Any changes from the existing fees require a formal resolution of Council and take effect from 1st July 2013. The matter is now listed for Council’s consideration to: - Adopt the remuneration applicable for councillors and mayor, with any changes

effective from 1st July 2013. FOR COUNCIL’S DETERMINATION.



Section 3 Page 7

ITEM 4 STATE EMERGENCY SERVICES - STRATEGIC DISASTER READINESS PACKAGE (E6-1) The NSW SES has received a funding enhancement in the 2012/13 State Budget referred to as the “Strategic Disaster Readiness Package” (SDRP), which in part, now enables the SES to relieve Local Government of the costs associated with the day to day operation of SES units and to fund the centralisation of ownership and management of the operational vehicle fleet over a five year period. As such, NSW SES will now assume responsibility for the direct costs associated with the operation of SES units that has previously been paid by council, including the costs associated with the operation of the building such as essential services. A schedule of types of costs that will be assumed or paid for by NSW SES as listed in the attached Partnership Agreement. For costs arising from shared facilities and where direct separation is not feasible or desirable, Council may invoice the NSW SES Macquarie Region at an agreed negotiated rate should it so wish to do, with the agreed negotiated rate being determined between Council and the Region Controller. As per the NSW SES Act 1989, each council will continue to provide SES units in the LGA with a building or buildings and ancillary facilities fit for SES operational purposes. This arrangement should be guided by the principles of a Landlord and Tenant Agreement, for items such as building insurance, alterations and improvements, maintenance and repairs. As the buildings and ancillary facilities remain as Council assets, it is expected that Council will continue to maintain them in good order and repair inclusive of regular, routine and required maintenance. Further, NSW SES is now seeking formal advice from Council in regards to transitioning the operational vehicle fleet over to the NSW SES. There are three options available for Council to transition their SES operational vehicles over to the NSW SES. These options are:

* By Gift

* Nominal Fee

* Market Value

The Warren SES unit have a Mitsubishi Triton which was purchased 2nd hand from Dubbo City in 2010 for an amount of $22,500. Council had $16,500 restricted funds towards this from sale of the previous SES vehicle which was shared with Engineering and SES.



Section 3 Page 8

ITEM 4 STATE EMERGENCY SERVICES - STRATEGIC DISASTER READINESS PACKAGE CONTINUED The regional SES requires a formal decision on which option it will take with the vehicle. It is recommended that Council gift the vehicle to the SES. Authority is also required to sign the attached Agreement. RECOMMENDATION: That: 1. The information be received and noted; 2. Authority be given to sign the Partnership Agreement between Warren Shire

Council and NSW State Emergency Services; and 3. Council gift the Warren SES unit vehicle - Mitsubishi Triton to the NSW State

Emergency Service.



Section 3 Page 9

ITEM 4 STATE EMERGENCY SERVICES CONTINUED



Section 3 Page 10




Section 3 Page 11




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Section 3 Page 13




Section 3 Page 14

ITEM 5 INDEPENDENT LOCAL GOVERNMENT REVIEW PANEL - FUTURE DIRECTIONS PAPER (L5-16.1) The Independent Local Government Review Panel has released its final Future Direction Discussion Paper “Twenty Essential Steps”. This paper is out for consultation and is seeking comment on this paper until Friday 28th June 2013. This Discussion Paper is the last opportunity for comments and the final report is to be released in September 2013. The following timetable is applicable:-

15th May 2013 Discussion with OROC - Mayor and GM

23rd May 2013 Discussion at Council meeting - all Councillors

3rd June 2013 Regional Workshop with Panel members (Orana councils) - Gilgandra 1.00 - 4.00 pm - all Councillors

3rd June 2013 Regional Hearing - Gilgandra 6.00 - 8.00 pm - Community

5th June 2013 Session on submission - Councillors and Manex

27th June 2013 Final submission to Council

28th June 2013 Submission due

September 2013 Panel Final Report The purpose of this report is to commence initial discussions in relation to the paper. It should be noted that the Review Panel have outlined the preferred option for Warren and that is to become a Local Board in Orana County Council. (2nd option merge with Bogan and/or Coonamble). In preparation of discussion it is suggested to have a good look at Pages 8, 10, 12, 34, 36, 39, 40, 42, 43, and maps on Pages 13, 37 and 41. Should you require hard copies of the Discussion Paper please contact the GM’s Secretary. FFOORR CCOOUUNNCCIILL’’SS DDIISSCCUUSSSSIIOONN



Section 3 Page 15

ITEM 6 SALE OF LAND - GREEN DISTILLATION TECHNOLOGIES PTY LTD (S1-1.36) As Council would be aware negotiations with Green Distillation Technologies Pty Ltd (GDT) and Council have been underway on the lease/purchase of land at Warren Ewenmar Waste Depot since late 2009. The land has now been surveyed for the purpose of subdivision to allow the sale to proceed. Item 7 of the Manager Health & Development Services is seeking approval of the subdivision of Lot 81 DP 728724 into two lots - Lot 1 - 21.3 ha and Lot 2 - 40.31 ha. (Copy of Plan attached). It is proposed to sell Lot 1 to GDT for the price of $107,325.74 GST Inc. This price has been set as follows:-

Cost of acquisition 98,987.70

Legals 5,088.04

Survey 3,250.00

107,325.74 It is also proposed to have a condition on the sale that Council be responsible for boundary fencing along existing rubbish pits with GDT responsible for the remainder. RECOMMENDATION: That: 1. Council sell Lot 1 - 21.30 ha from the subdivision of Lot 81 DP 728724 to Green

Distillation Technologies Pty Ltd for the amount of $107,325.74 GST incl.; 2. Authority be given to affix Council Seal to all associated documents; and 3. Council be responsible for boundary fencing along the existing rubbish pits with

GDT responsible for the remainder.



Section 3 Page 16

ITEM 6 SALE OF LAND - GREEN DISTILLATION TECHNOLOGIES PTY LTD CONTINUED

Section

WARREN SHIRE COUNCIL Report of the Manager of Finance and Administration to the Ordinary Meeting of Council to be held in the

Council Chambers, Warren on Thursday 23rd May 2013

Section 4 Page 1

ITEM 1 RECONCILIATION CERTIFICATE (B1-10.11)

Reconciled Ledger Accounts as at 30th April 2013 are as follows:-

Balance Balance31-Mar-13 Transactions 30-Apr-13

General 8,663,430.94 (805,774.86) 7,857,656.08Water Fund 605,541.58 (21,777.17) 583,764.41Sewerage Fund 2,573,713.46 22,792.75 2,596,506.21Trust Fund 85,424.68 1,256.36 86,681.04North Western Library 37,516.77 (2,636.44) 34,880.33Investment Bank Account (11,822,934.97) 896,625.47 (10,926,309.50)

142,692.46 90,486.11 233,178.57

142,692.46

Add: Receipts from(a) Rates 49,282.92(b) Other Cash 158,935.57(c) Investments Redeemed 3,900,000.00 4,108,218.49

Less: Payments for the period(a) Paid in the Period 1,014,357.85(b) Investments Placed 3,003,374.53 4,017,732.38

Nett Transactions for the Month 90,486.11

233,178.57Balance of Ledger Accounts less Investments as at 30/04/13

Balance of Ledger Accounts less Investments as at 31/03/13

I hereby certify that the Cash Books of the several funds of Council have beenreconciled with the Bank Statements as at 30th April 2013.

INTERNAL LEDGER ACCOUNT RECONCILIATION



Section 4 Page 2

ITEM 1 RECONCILIATION CERTIFICATE CONTINUED

Balance as per Bank Statement = 248,516.22Add: Outstanding Deposits for the Month 1,114.32Less: Unpresented Cheques for the Month (12,289.97)Less: Unpresented Autopay for the Month (4,162.00)

Balance as per Ledger Accounts less Investments = 233,178.57

Investments as at 30th April 2013

No. Institution Amount Term & Rate Maturity Date

National Australia Bank 926,309.50 Variable On Call A/c16 Macquarie Bank 1,000,000.00 182 Days @ 4.60% 03-Jun-1318 Suncorp 1,000,000.00 182 Days @ 4.55% 18-Jun-1320 National Australia Bank 3,000,000.00 120 Days @ 4.54% 05-May-1323 National Australia Bank 500,000.00 90 Days @ 4.25% 16-May-1324 National Australia Bank 1,500,000.00 90 Days @ 4.23% 02-Jun-1325 National Australia Bank 1,000,000.00 90 Days @ 4.33% 01-Jul-1326 National Australia Bank 1,000,000.00 90 Days @ 4.52% 04-Jul-1327 Bank West 1,000,000.00 60 Days @ 4.10% 14-Jun-13

TOTAL INVESTMENTS = 10,926,309.50

3,977,653.005,661,701.001,520,134.07

11,159,488.07

RECOMMENDATION:

INVESTMENTS RECONCILIATION

BANK STATEMENT RECONCILIATION

That the Statements of Bank Balances and Investments as at 30th April 2013 bereceived and adopted.

As Councils Responsible Accounting Officer I certify that the above listed investmentsare in accordance with Council Policy and the Local Government Act and Regulations.

2012/13 General Fund Operating Income & GrantsInternally Restricted Funds InvestedExternally Restricted Funds Invested

BANK AND INVESTMENT ACCOUNTS BREAKDOWN

TOTAL BANK & INVESTMENTS ACCOUNTS BALANCE =



Section 4 Page 3

ITEM 2 (R1-4)

Name of Rate NETT COLLECT ARREARSARREARS TOTAL AMOUNT AS % AGE ARREARS AS % AGE1st JULY RECEIVABLE COLLECTED OF TOTAL AMOUNT OF TOTAL

$ $ $ $ REC'ABLE $ REC'ABLE

General Fund Rates 48,626 4,106,863 4,155,489 3,224,412 77.59% 931,077 22.41%Warren Water Fund 9,186 290,399 299,585 241,068 80.47% 58,517 19.53%Warren Sewerage Fund 11,594 406,836 418,430 336,760 80.48% 81,670 19.52%

TOTAL OF ALL RATES 69,406 4,804,098 4,873,504 3,802,240 78.02% 1,071,264 21.98%Extra Charges 5,331 7,450 12,781 8,043 62.93% 4,738 37.07%

TOTAL 2012/2013 74,737 4,811,548 4,886,285 3,810,283 77.98% 1,076,002 22.02%TOTAL 2011/2012 100,617 4,648,933 4,749,550 3,705,582 78.02% 1,043,968 21.98%TOTAL 2010/2011 146,724 4,514,380 4,661,104 3,629,559 77.87% 1,031,545 22.13%TOTAL 2009/2010 120,491 4,387,274 4,507,765 3,457,730 76.71% 1,050,035 23.29%

07-May-10 06-May-11 11-May-12 13-May-13COLLECTION FIGURES AS $ 3,457,730 3,629,559 3,705,582 3,810,283COLLECTION FIGURE AS % 76.71% 77.87% 78.02% 77.98%

RECOMMENDATION:That the information be received and noted.

NETT LEVY

NETT ARREARS

AT 13TH MAY 2013

SHIRE OF WARRENSTATEMENT OF ALL OUTSTANDING RATES AND EXTRA CHARGES

COLLECTIONS FOR YEAR



ITEM 3 MARCH 2013 BUDGET REVIEW (A1-5.31)

Section 4 Page 4

In accordance with Clause 203 of the Local Government (General) Regulation, 2005, I have included with the business paper Council's budget review document covering the period 1st July 2012 to 31st March 2013 (the budget review includes all committed costs not yet paid for). As Council's responsible accounting officer and as required under Clause 203(2) of the Local Government (General) Regulation, 2005, I report that a balanced budget review has been prepared (after deducting depreciation) and is presented to Council for consideration and adoption. The major adjusted budget items in the document are:

1. Increased Interest on Investments revenue of $27,000, 2. Increased Diesel Fuel Rebate revenue of $25,000, 3. Decreased Engineering Consultant Fees expenses of $54,424 4. Increased Contribution to CMCC (verbally advised by the CMCC General

Manager) of $30,000, 5. Increased Rural Unsealed Roads maintenance expenses of $154,388, 6. Decreased Rural Road Construction (Old Warren Road) expenses of $181,145, and 7. Increased Rural Road Construction (Rifle Range Road) expenses of $50,048 8. Increased Rural Road Recycling (Bullagreen Road) expenses of $62,972.

Other variations are made to budgets where final income or expenditure figures are known. Following are the new quarterly budget review statements as required by the Division of Local Government and a detailed listing of budget variations, including appropriate comments where applicable:

Warren Shire Council Quarterly Budget Review Statementfor the period 01/01/13 to 31/03/13

Report by Responsible Accounting Officer

The following statement is made in accordance with Clause 203(2) of the Local Government (General)Regulations 2005:

It is my opinion that the Quarterly Budget Review Statement for Warren Shire Councilfor the quarter ended 31/03/13 indicates that Council’s projected financial position at 30/6/13 will besatisfactory at year end, having regard to the projected estimates of income and expenditureand the original budgeted income and expenditure.

Signed: Date: 06/05/2013

Darren ArthurResponsible Accounting Officer




Section 4 Page 5


Income & Expenses Budget Review Statement

Budget review for the quarter ended 31 March 2013Income & Expenses - Council Consolidated

Original Revised Variations Projected Actual($000's) Budget Carry Sep Dec Budget for this Year End YTD

2012/13 Forwards QBRS QBRS 2012/13 Mar Qtr Result figuresIncomeAdministration 6,979 68 (32) 28 7,043 39 7,082 6,506 Public Order & Safety 71 - - 11 82 - 82 10 Health 3 - - - 3 - 3 1 Community Services & Education 70 - - - 70 4 74 67 Housing & Community Amenities 426 17 789 10 1,242 38 1,280 409 Water Supplies 609 - - 26 635 58 693 583 Sewer Supplies 567 - 5 42 614 3 617 569 Recreation & Culture 196 50 16 5 267 5 272 159 Manufacturing & Construction 27 - - 46 73 - 73 54 Transport & Communication 1,497 220 63 3 1,783 71 1,854 827 Economic Affairs 199 18 1 1 219 14 233 136 Total Income from Continuing Operations 10,644 373 842 172 12,031 232 12,263 9,321

ExpensesAdministration 3,381 68 33 (19) 3,463 (71) 3,392 2,218 Public Order & Safety 271 - - 13 284 (1) 283 140 Health 286 - 5 - 291 30 321 230 Community Services & Education 89 - - - 89 3 92 61 Housing & Community Amenities 793 17 789 (3) 1,596 27 1,623 891 Water Supplies 658 - - 51 709 58 767 492 Sewer Supplies 752 - (70) 41 723 3 726 427 Recreation & Culture 1,174 50 16 6 1,246 6 1,252 914 Manufacturing & Construction 36 - - 46 82 - 82 24 Transport & Communication 4,626 220 63 3 4,912 231 5,143 3,432 Economic Affairs 361 18 4 - 383 14 397 232 Total Expenses from Continuing Operations 12,427 373 840 138 13,778 300 14,078 9,061

Net Operating Result from All Operations (1,783) - 2 34 (1,747) (68) (1,815) 260




Section 4 Page 6


Capital Budget Review Statement

Budget review for the quarter ended 31 March 2013Capital Budget - Council Consolidated

Original Revised Variations Projected Actual($000's) Budget Carry Sep Dec Budget for this Year End YTD

2012/13 Forwards QBRS QBRS 2012/13 Mar Qtr Result figuresCapital ExpenditureNew Assets- Plant & Equipment - - 46 - 46 - 46 46 - Land & Buildings 400 599 - 716 1,715 - 1,715 924 Renewal Assets (Replacement) - - - Plant & Equipment 1,030 - - (24) 1,006 25 1,031 932 - Land & Buildings 50 - 110 45 205 15 220 - - Roads, Bridges, Footpaths 3,027 1,537 (210) 34 4,388 (448) 3,940 2,287 Loan Repayments (Principal) 69 - - - 69 - 69 48 Transfer to Land Reserve 16 - - - 16 - 16 - Total Capital Expenditure 4,592 2,136 (54) 771 7,445 (408) 7,037 4,237

Capital FundingRates & Other Untied Funding 1,709 - 30 34 1,773 (68) 1,705 1,236 Grants & Contributions - Capital & Operating 1,417 457 (210) - 1,664 (70) 1,594 510 Reserves: - - - External Resrtictions/Reserves 203 - 46 66 315 - 315 108 - Internal Restrictions/Reserves 1,162 1,679 70 671 3,582 (270) 3,312 2,383 New Loans - - - - - - - Receipts from Sale of Assets - - - Plant & Equipment - - - - - - - - - Land & Buildings 71 - 40 - 111 - 111 - Defered Advance Payments 30 - (30) - - - - - Total Capital Funding 4,592 2,136 (54) 771 7,445 (408) 7,037 4,237

Net Capital Funding - Surplus/(Deficit) - - - - - - - -




Section 4 Page 7


Cash & Investments Budget Review Statement

Budget review for the quarter ended 31 March 2013Cash & Investments - Council Consolidated

Balance Revised Variations Projected Actual($000's) as at Carry Sep Dec Budget for this Year End YTD

01/07/2012 Forwards QBRS QBRS Mar Qtr Result figuresExternally Restricted (1)

RMS Contributions 153 (153) - - - - - - Specific Purpose Grants 543 (490) - - 53 - 53 543 Water Supplies 502 - - - 502 - 502 606 Sewerage Services 2,365 - (71) - 2,294 - 2,294 2,574 Domestic Waste Management 110 - (9) - 101 - 101 101 Other 13 (13) - - - - - 10 Total Externally Restricted 3,686 (656) (80) - 2,950 - 2,950 3,834 (1) Funds that must be spent for a specific purpose

Internally Restricted (2)

Plant & Vehicle Replacement 575 - - - 575 - 575 550 Infrastructure Replacement/Improvement 4,242 - - (741) 3,501 - 3,501 3,115 Employees Leave Entitlements 370 - - - 370 - 370 370 Roadworks 1,867 (1,745) (114) - 8 - 8 845 Bridgeworks 336 (336) - - - - - 336 Insurances 328 (167) - - 161 - 161 286 Specific M&R 116 (37) - - 79 - 79 119 Specific Programs 633 (54) - - 579 - 579 606 CBD Improvements 134 (60) - - 74 - 74 134 Financial Assistance Grant Prepaid 1,110 (1,110) - - - - - - Other 40 (24) - - 16 - 16 37 Total Internally Restricted 9,751 (3,533) (114) (741) 5,363 - 5,363 6,398 (2) Funds that Council has earmarked for a specific purpose

Unrestricted (ie. available after the above Restrictions) 445 - - - 445 - 445 1,734

Total Cash & Investments 13,882 (4,189) (194) (741) 8,758 - 8,758 11,966

Notes




Section 4 Page 8


Cash & Investments Budget Review Statement

Investments

Investments have been invested in accordance with Council's Investment Policy.

Cash

The Cash at Bank figure included in the Cash & Investment Statement totals $11,966

This Cash at Bank amount has been reconciled to Council's physical Bank Statements.The date of completion of this bank reconciliation is 31/03/13

Reconciliation Status

The YTD Cash & Investment figure reconciles to the actual balances held as follows:

Cash at Bank (as per bank statements)Inevstments on Hand

less: Unpresented Chequesadd: Outstanding Deposits

Reconciled Cash at Bank & Investments

Balance as per Review Statement:

Difference:

$ 000's

(Timing Difference)

185 11,823

(48) 6

(Timing Difference)

-

11,966

11,966




Section 4 Page 9

Budget Income Variations

Page No. Description

Increase/ (Decrease)

Administration 2 General Rates - adjusted to actual income 2,762

2 Pensioner Rates Abandoned - adjusted to actual abandonment (76) 2 Pensioner Rate Subsidy - adjusted to actual income 38 2 General Admin Sundry Income - adjusted to anticipated income 900 2 Interest on Investments - adjusted to anticipated income 27,000 3 Transfer from Restricted Funds - anticipated transfer (16,205) 3 Transfer from Infrastructure Reserve - anticipated transfer 15,000 3 Sale of Old Materials - adjusted to anticipated income (1,000) 3 Employee Traineeships - adjusted to anticipated income 500 4 Diesel Fuel Rebate - adjusted to anticipated income 25,000

Public Order & Safety 5 Pound Fees - adjusted to anticipated income 700

Community Services & Education

6 EIPP Grant - adjusted to actual income 1,123 6 Community Building Program Grant - adjusted to actual income 2,984

Housing & Community Amenities 8 Development Applications - adjusted to anticipated income 3,000

8 Sec 149 Certificates - adjusted to anticipated income 2,000 8 Garbage Charges Nevertire - adjusted to actual income 220 8 Pensioner Rates Abandoned - adjusted to actual abandonment (49) 8 Pensioner Rate Subsidy - adjusted to actual income 24 8 Garbage Depot Waste Fees - adjusted to anticipated income 23,863 9 Septic Tank Applications - adjusted to anticipated income 100 9 Transfer from Restricted Funds - anticipated transfer 4,101 9 Cemetery Fees - adjusted to anticipated income 5,000

Water Supplies 10 Pensioner Rates Abandoned - adjusted to actual abandonment (44)

10 Water Usage Charges - adjusted to anticipated income 90,000 10 Interest on Investments - adjusted to anticipated income 2,700 10 Pensioner Rate Subsidy - adjusted to actual income 22 10 Transfer from Restricted Funds - anticipated transfer (35,000)




Section 4 Page 10

Sewerage Services

11 Nevertire Sewer Charge - adjusted to actual income 510 11 Pensioner Rates Abandoned - adjusted to actual abandonment (44) 11 Interest on Investments - adjusted to anticipated income 11,500 11 Pensioner Rate Subsidy - adjusted to actual income 23 11 Transfer from Restricted Funds - anticipated transfer (8,989)

Recreation & Culture 12 Pool Entry Charges - adjusted to actual income 2,670

12 Pool Other Revenue - adjusted to actual income 1,620 12 Vacation Play Centre Grant - adjusted to actual income 97

Transport & Communication 15 Street Lighting Subsidy - actual subsidy 1,000

16 State Highway - Ordered Works (137,461) 16 State Highway - Heavy Patching 137,461 16 Regional Roads Block Grant - capital income contra 70,000

Economic Affairs 17 Caravan Park Rents - adjusted to anticipated income 1,500

150 Year Pavers - adjusted to anticipated income 1,240

17 Parental Leave Subsidy - adjusted to actual Income 10,917

Capital Income

19 From Restricted Funds – Gum Cowal Bridge (310,000) 19 Regional Roads Block Grant - transport income contra (70,000) 19 From Restricted Funds -Plant Reserve 25,163

Total (108,130)




Section 4 Page 11

Budget Expenditure Variations

Administration 2 Lighting & Power - adjusted to anticipated expense 3,000

2 Printing & Stationery - adjusted to anticipated expense (3,000) 2 OROC Procurement - adjusted to anticipated expense (725) 2 Sick Leave Insurance - adjusted to actual expense 532 3 Election Expenses - adjusted to actual expense (16,205) 3 Insurance Members Accident - adjusted to actual expense (104) 3 MES Consultant Fees - adjusted to actual expense (54,424) 3 Temporary Workshop - adjusted to anticipated expense 15,000 3 Tools in Use Purchase - adjusted to anticipated expense 2,000 4 Workshop Expenses - adjusted to anticipated expense (2,000)

Public Order & Safety 5 Contribution to Fire Board - adjusted to actual expense (950)

5 SES Contribution - adjusted to actual expense (405)

Health 6 Sundry Office Expenses - adjusted to anticipated expense (1,500)

6 State of Environment Costs - adjusted to anticipated expense 1,500

Contribution to CMCC - adjusted to anticipated expense 30,000

Community Services & Education

7 EIPP Program Costs - adjusted to anticipated expense 1,011 7 Contribution to Administration - adjusted to anticipated expense 410 7 Community Building Program - adjusted to anticipated expense 2,686

Housing & Community Amenities

8 Pit Fire Expenses - adjusted to anticipated expense 9,000 8 Contractor Charges Warren - adjusted to anticipated expense 5,000 8 Steel, Pallet & Rubble Heap Expenses - anticipated expense 6,500 8 Specific Works - Signage etc. - adjusted to anticipated expense 500 9 Tiger Bay Wetlands - adjusted to anticipated expense 4,101 9 Cemeteries Other - adjusted to anticipated expense 1,600

Water Supplies 10 Mains Maintenance - adjusted to anticipated expense 30,000

10 Reservoirs Operations - adjusted to anticipated expense 1,000 10 Reservoirs Maintenance - adjusted to anticipated expense 1,000 10 Pump Stations Electricity - adjusted to anticipated expense 14,923




Section 4 Page 12

10 Water Treatment Operations - adjusted to anticipated expense 5,000 Water Supplies

10 Water Treatment Chemicals - adjusted to anticipated expense (5,000) 10 Other Maintenance Costs - adjusted to anticipated expense 1,000 10 Water Purchases - adjusted to anticipated expense 3,000 10 Meter Reading - adjusted to anticipated expense (2,000) 10 Integrated Water Cycle Management Plan - anticipated expense 8,755 10 Specific Works Air Scour Mains - anticipated expense (20,000) 10 Specific Works Bore 6 Inspections - anticipated expense 20,000

Sewerage Services

11 Pump Stations Operations - adjusted to anticipated expense (3,500) 11 Pump Stations Maintenance - adjusted to anticipated expense 20,000 11 Treatment Works Maintenance - adjusted to anticipated expense (15,000) 11 Telemetry Expenses - adjusted to anticipated expense 1,500

Recreation & Culture 12 Local Toys - adjusted to anticipated expense 15

12 Freight & Cartage - adjusted to anticipated expense (54) 12 Light Heating & Cooling - adjusted to anticipated expense 6,000 12 Rates - adjusted to anticipated expense 39

Transport & Communication 15 Rural Unsealed Roads - adjusted to anticipated expense 154,388

15 Aerodrome Expenses - adjusted to anticipated expense 6,000 15 Aerodrome Rates - adjusted to anticipated expense 50 16 Regional Road Shoulders - grant expenditure 50,000 16 Regional Road Traffic Signs - grant expenditure 20,000

Economic Affairs 17 150 Year Pavers - adjusted to actual expense 7,064

17 WFHC Electricity - adjusted to anticipated expenditure 7,000

Capital Expenditure 19 Rural Roads Reseals - anticipated expenditure 72

19 Old Warren Road - anticipated expenditure (181,145) 19 Gunnegaldra Road - anticipated expenditure 31 19 Rifle Range Road - anticipated expenditure 50,048 19 Pavement Recycling Bullagreen Road - anticipated expenditure 62,972 19 Pavement Recycling Bourbah Road - anticipated expenditure 22 19 Gum Cowal Bridge - anticipated expenditure (310,000)




Section 4 Page 13

Capital Expenditure

19 Regional Roads Pavement Recycling - anticipated expenditure (20,000) 19 Regional Roads Resheeting - anticipated expenditure (50,000) 19 Plant Acquisitions - anticipated expenditure 25,163

Total (108,130)

Difference Surplus/(Deficit) = 0 Please contact either the Manager of Finance & Administration or the Treasurer if further explanation on any of the items in the budget review document is required prior to the meeting. RECOMMENDATION: That the information be received and noted, and that amendments to votes in the March 2013 Quarterly Budget Review as outlined be authorised.


Council Chambers, Warren on Thursday 24th May 2012.

Section 4 Page 14

ITEM 4 2013/14 – 2016/17 DRAFT DELIVERY PROGRAM & 2013/14 OPERATIONAL PLAN (E4-32) The introduction of the Integrated Planning and Reporting Framework now requires NSW Local Government to prepare a four (4) year Delivery Program that spans the term of the Council and a one (1) year Operational Plan (old Management Plan & Estimates) Included with the May Business Paper is a copy of the Draft 2013/14 to 2016/17 Delivery Plan and the Draft 2013/14 Operational Plan for Councillors’ information and comment. The Draft 2013/14 Operational Plan Estimates have been submitted to Council with a balanced budget (excluding depreciation). To achieve this, Management and senior staff met on Tuesday 14th May to reduce the original deficit of $936,113 to zero. The draft Estimates have been prepared on the following rating criteria: - 1. General rate increase of 3.4% being the maximum permissible increase set by the

IPART, this equates to approximately $148,315 increase on the 2012/13 rate levy.

2. a $10.00 increase in the Warren water availability charge to $310.00,

3. a $10.00 increase in the Nevertire water availability charge to $425.00,

4. a $10.00 increase in the Collie water availability charge to $315.00,

5. a nil increase in the Warren sewerage charge to $485.00,

6. a nil increase Nevertire sewerage charge to $510.00,

7. a nil increase in the garbage charge to $220.00,

8. a nil increase in vacant land garbage charge to $34.00,

9. Warren Bore Water Usage Charge - (Up to 450kl) increase by $0.03 to $0.97/kl

- (Over 450kl) increase by $0.05 to $1.47/kl

10. Warren River Water Usage Charge - (Up to 450kl) increase by $0.01 to $0.36/kl


11. Nevertire Bore Water Usage Charge - (Up to 450kl) increase by $0.02 to $0.55/kl


12. Collie Bore Water Usage Charge - (Up to 400kl) increase by $0.04 to $1.20/kl



Council Chambers, Warren on Thursday 24th May 2012.

Section 4 Page 15

ITEM 4 2013/14 TO 2016/17 DRAFT DELIVERY PROGRAM & 2013/14 OPERATIONAL PLAN CONTINUED The increases in rates and charges for 2013/14 in the towns and villages are as follows: - 1. Total rates and charges for Warren residential properties have varying increases, due to

different land valuations. The minimum increase for 2013/14 is $24.00 which equates to a total minimum rate account of $1,465.00,

2. Nevertire residential properties connected to the town water supply have an increase of

$16.00 on 2012/13 which equates to a total rate account of $1,342.00,

3. Collie residential properties connected to the town water supply with a garbage collection charge have an increase in their rates and charges of $16.00 on 2012/13 which equates to a total rate account of $722.00,

4. Business rates and charges will have varying rate increases dependent on the number of garbage services they have.

Where known actual estimates have been included in the document, all other recurrent income & expenditure items have been increased by 3.4% in line with the ratepegging limit. It is a requirement under Section 405 of the Local Government Act 1993 (as amended) to advertise the Draft 2013/14 to 2016/17 Delivery Program and 2013/14 Operational Plan for a period of 28 days seeking public comment before adoption. To comply with the Local Government Act & Regulations the Draft 2013/14 to 2016/17 Delivery Program and Draft 2013/14 Operational Plan will be advertised in Wednesday 29th May 2013 edition of the local paper and on Council’s website seeking public comment up until 3.00 pm on Wednesday 26th June 2013. RECOMMENDATION:

That Council advertise the Draft 2013/14 to 2016/17 Delivery Program and Draft 2013/14 Operational Plan for a period of 28 days seeking public comment up until 3.00 pm on Wednesday 26th June 2013.

Section

WARREN SHIRE COUNCIL Report of the Manager Engineering Services

to the Ordinary Meeting of Council to be held in the Council Chambers, Warren, on Wednesday 23rd May, 2013

ITEM 1 WORKS PROGRESS REPORT - ROADS BRANCH (C14-7.2)

Section 5 Page 1

The following works have been undertaken during the period of the 1st to 28th April 2013 by the Engineering Services Department Roads Branch: MAINTENANCE

WORK CREW LOCATION ACTIVITY WORK COMPLETED

Grader Crew 1 (three man crew) Oxley Highway Shoulder Grade 25.5 kms

Grader Crew 3 (two man crew)

Marthaguy Road Shoulder Grade 36 kms

Booka Road Reshape Formation 4 kms

Grader Crew 4

(two man crew)

Nevertire – Bogan Road Shoulder Grade 28 kms

Buddabadah Road Reshape Formation 5 kms

Oxley Highway Shoulder Grade 2 kms

WORK CREW LOCATION ACTIVITY WORK COMPLETED UNIT RATE

Tar Patching Oxley Highway Hand Patch 250 m2 $7.78 m2

Carinda Road Hand Patch 130 m2 $3.21 m2

Airport Hand Patch 500 m2 $12.13 m2

Marthaguy Road Hand Patch 400 m2 $2.41 m2

Ellengerah Road Edge Patch 600 m2 $3.71 m2

Wambianna Road Edge Patch 620 m2 $2.12 m2

Tottenham Road Edge Patch 200 m2 $3.02 m2

Carinda Road Edge Patch 994 m2 $6.32 m2

Oxley Highway Edge Patch 102 m2 $14.64 m2

Warren Road Edge Patch 440 m2 $7.75 m2

Marthaguy Road Edge Patch 700 m2 $2.59 m2

Buckiinguy Road Edge Patch 350 m2 $3.19 m2

Old Warren Road Edge Patch 80 m2 $4.56 m2



ITEM 1 WORKS PROGRESS REPORT - ROADS BRANCH (CONTINUED)

Section 5 Page 2

CONSTRUCTION/RECONSTRUCTION/RECYCLE

WORK CREW LOCATION ACTIVITY ESTIMATED EXPENDITURE

EXPEND TO DATE STATUS

Grader Crew 2 (three man crew)

Collie-Trangie Road Stage 2 Construction $660,000 $649,883 Complete


Gunnegaldra Road Construction $250,000 $267,122 Complete


Rifle Range Road Construction $727,000 $757,079 95% Complete

Grader Crew 2 (three man crew) Bundemar Road Construction $756,000 $540,236 Dec 2012/

May 2013

Grader Crew 2 (three man crew) Collie Road Recycle $187,730 $251,106 Complete

Grader Crew 1 (three man crew) Bourbah Road Recycle $120,000 $127,757 Complete

Grader Crew 1 (three man crew) Bullagreen Road Recycle $126,892 $182,103 Complete

Grader Crew 1 (three man crew) Carinda Road Recycle $200,000 $58,452 June 2013


Collie-Trangie Road Stage 3 Construction $200,000 $179,246 Complete


Old Warren Road Construction $761,000 $55,265 May/June

2013

RECOMMENDATION: That the information be received and noted.



ITEM 2 WORKS PROGRESS REPORT - SERVICES BRANCH (C14-7.2)

Section 5 Page 3

2.1 WATER SUPPLY PLANNED MAINTENANCE

ACTIVITY REQUIRED INTERVAL

DATE CARRIED OUT / OR PROGRAMMED FOR

River mains flushing As required

Warren

Sections done where and when found necessary. The RFS have been requested to flush mains as part of their training program where possible.

Alignment of hydrant covers checked

Alignment of stop valve covers checked

Warren Nevertire Collie

Checked and rectified as each one is used. No program in place for routine maintenance.

Water main flushing (Bore) Warren Nevertire Collie

Sections done regularly. Sections done Monthly Sections done Weekly.

Hydrant covers and directional arrow repainted. Ensure valves are open

A program has recently been completed

Warren Nevertire Collie

See 2.4 W&S Identified Essential Work listed below.

Warren, Nevertire and Collie water chlorine and pH testing.

Weekly at specific

locations.

W&S Operator has now commenced this duty.

Warren river pumps. Oxley Park Ellengerah Rd

Breakdown maintenance only.

Preventative maintenance bore pumps Warren

Nevertire Breakdown maintenance only.

Tighten foundation bolts and check verticality of reservoirs

Warren Nevertire

Currently checked intermittently. New program soon to be introduced.

Crack monitoring survey Stafford Street reservoir 12 months

Completed 26th March 2012.

Due March 2013

Arranged from office. OVERDUE

Instrumentation test and calibration pH- Chlorine monitoring units.

These units have not worked for years and will be soon to be removed. Sections may be removed and utilised for other applications.

Bore Inspections 5 Years Planned for Oct/Nov 2013



ITEM 2 WORKS PROGRESS REPORT - SERVICES BRANCH CONTINUED

Section 5 Page 4

2.1 WATER SUPPLY PLANNED MAINTENANCE CONTINUED



Reservoir cleaning 5 years

Stafford St Oxley Park Ellengerah River Ellengerah Bore Nevertire Collie

Scheduled for Oct 14 Cleaned September 12 Cleaned September 12 Cleaned March 13 Scheduled for Oct 14 Scheduled for Dec 13

Reservoir inspection 24 months

Stafford St Oxley Park Ellengerah River Ellengerah Bore Nevertire

Inspected by Aqualift (Divers) October 2010

OVERDUE

2.2 SEWERAGE SYSTEM PLANNED MAINTENANCE



Dose Thornton Ave sewer main with Actizyme Suspended

The automatic dosing unit has been isolated.

Observations are being made to assess the suitability of this product.

See programmed work for details.

Warren Sewerage Treatment Plant

A two off sampling program,

soon to be carried out.

W & S Operator will take a series of samples to give an assessment of the STP operation. This will see what is in the sewerage the plant is actually receiving and how it is operating

Nevertire Sewerage Treatment Plant

The Works Department have been requested to fill in all of the holes, subsidence and any soil erosion on the banks of the evaporative ponds.

Letter drop for trees over sewers Annually

Planned for August 2013.

Have not yet identified if has been previously done and if so by whom.

Main cleaning & pump station desilting As required By Barry Brothers when on site.

Digester grit removal Annually By Barry Brothers when on site.




Section 5 Page 5

2.3 WATER AND SEWERAGE PROGRAMMED WORK

LOCATION PROGRAMMED WORK CURRENTLY IN PROGRESS OR ABOUT TO BE UNDERTAKEN

Ellengerah Bore Reservoir

Taken out of service and drained for internal pipe work modification. A local contractor has commenced work on modifying the pipe work to deliver incoming water to the top of the reservoir. The pipes have been fabricated and sent away for galvanising. It is anticipated that this work will be completed by the end of May. Observations will be made and documented of the flow entering the reservoir through the altered pipe work prior to putting it back into service.

Ellengerah Bore and pump

A bore inspection by camera has been carried out followed by a bore assessment including a 24-hour test by the Government Water Drilling Department. A report on this work will be received shortly.

This pump was removed for the bore inspection and test with quite a few of the rubber gaskets found to be leaking in the delivery column. These gaskets will be replaced when the pump is reinstalled.

Ellengerah Bore pump shed to be refurbished internally

Concrete floor to be repaired and rain water prevented from entering under walls. Rust on the pump pipe work is to be removed, rust proofed and painted.

All Shire reservoirs Most valves on the reservoirs have been colour coded for easier identification. This work will be completed as soon as time permits.

Collie Water mains Scouring points have been installed at or near the end of all mains and all lines are flushed regularly.

The ProMinent calcium hypochlorite used for

Collie chlorine dosing

The calcium hypochlorite dosing unit has been returned to ProMinent and arrangements have been made for Council to receive a partial refund, pumps and tuition classed as additional goodwill.

Mixing vats and dosing pumps will shortly be installed to deliver the solution into the main that enters the overhead tank.

Pumping Station dosing of bio additives.

A trial will shortly commence using Actizyme and Oceanic bio additives at two of the pumping stations.

Sewerage Treatment Plant Office

The security screens have been installed. There is still some additional work to be done before the office can be completely put into service.

Under River Crossing Valves and fittings have been installed on both sides of the river along with a thrust block at the Myra Street end. Another thrust block still has to be installed behind the Sports Complex.

New sewer rising main.

Stage 1 of the new sewer rising main consisting of boring under the Oxley Highway has been carried out. When completed this main will run from the manhole near the Caltex garage to the sewerage treatment plant.




Section 5 Page 6

2.4 WATER AND SEWERAGE IDENTIFIED ESSENTIAL WORK

LOCATION ESSENTIAL WORK THAT HAS BEEN IDENTIFIED AND NEEDS TO BE UNDERTAKEN

Nevertire Bore

APM located the report on the examination on this bore that was carried out by State Water 17th November 2011. This report identifies that the bore casing is damaged and should be replaced with the installation of a new bore. This bore has been programmed to be replaced in the 2015 budget unless major problems occur prior to this time.

Warren valves 50 valves have been identified as being required at some locations and others that need repairs or replacing. Request in next budget to rectify.

Wilson Street Sewerage Pumping Station. (Infiltration)

A timer has been installed to assist controlling flooding problems downstream caused from infiltration. Testing still to be carried out. These time settings will be adjusted after testing.

Nevertire Sewerage pumping station

A number of WHS issues need addressing at the installation.

These issues are high priority and will be addressed as soon as practically possible.

Warren Bore No. 3 Rotten egg /foul smell.

Conduct series of tests to improve water quality and analyse results.

2.5 WATER AND SEWERAGE CURRENT WORK

LOCATION CURRENT WORK

Water meter readings. The bore and river meters readings have been completed and most of the rereads done. There are still some flowmeters that require replacement.

Wilson Street Sewerage Pumping Station delivery line

Problems occurred again downstream of the manhole into which the rising main delivers the sewage. Two tree roots were removed from the line with the SEGA machine root cutter. It is planned to camera this line further when time permits. This manhole lid also has to be raised.

Racecourse /Showground

The male and female centre oval toilet block will be in service for the show. Unfortunately the middle toilet/shower will not be available.

A complete check of the W & S facilities at the showground on will be carried out on the Friday prior to the show.

Warren river water leaks

The spate of water leaks is still continuing around town causing the crew to be stretched while trying to respond to their normal duties. These leaks are mainly due to the dry conditions and in the case of river the old AC pipes.




Section 5 Page 7

2.5 WATER AND SEWERAGE CURRENT WORK CONTINUED

LOCATION CURRENT WORK

Warren water meter leaks

There are quite a few leaking and damaged water meters that the crew have had to repair or replace.

Carter Oval toilet block

Some of the toilet cisterns and pipe work located in the centre /store room had been leaking and need of repair or replacing.

A water heater has also been installed in the canteen.

2.6 SEWAGE TREATMENT PLANT

PLANT UNIT PLANNED WORK

Inlet Channel A layer of Besser Concrete blocks will be installed on top of the inlet channel. The raising of the inlet was recommended in the PIRMP audit to prevent overflows.

Balance Tank A shipping container will be modified to act as a balance tank prior to the inlet channel. This is to slow down the inlet flow and allow the treatment units to start functioning correctly.

Imhoff and Primary Tank Modification of the existing sprays to create a strong downwards spray.

Dosing Syphons Dosing syphons unit will be pulled apart, cleaned and tested. The tail may to be modified to work correctly.

Trickling Filters

The old centre column will be dismantled and the mercery removed correctly. It will be replaced with a suitable seal. After this the newer filler will be modified with a lighter version. Both arms will be replaced with 3” lighter arms (aluminium or PVC) and sprays installed. This will aerate the settled sewage and commence the aerobic bacteria biomass growing on and under the rocks.

Recirculation Pump

The recirculation pump will be modified to start when there is no inflow into the plant to keep the trickling filters wet and assist with the aerobic bacteria biomass growth.

Final Channel

An ultrasonic flow meter and recorder will be installed in the final effluent channel in compliance with EPA requirements. This will also assist in giving an understanding of what the plant is handling and trying to treat. It will also assist in monitoring the level of infiltration.




Section 5 Page 8

2.7 WATER SUPPLY & SEWERAGE SYSTEM UNPLANNED

MAINTENANCE –1ST TO 28TH APRIL 2013

Main breaks repaired: 18 Sewer chokes cleared: 8 Year to date: 96 Year to date: 77

Meter replacements: 0 river water meters and 0 bore water meters.

Year to date: 52 river meters and 53 bore meters replaced.

Total meters: 796 river meters and 959 bore meters.

Annual replacement percentage: 6.5%/year river meters and 5.5%/year bore meters.

2.8 WARREN STP EPA LICENCE COMPLIANCE

2.8.1 Record of Effluent Analysis – next test June 2013.




Section 5 Page 9

2.8.2 Record of Daily Effluent Flow Licence conditions: Peak daily flow not to exceed 1500KL. Annual flow not to exceed 219ML.

MONTH PEAK DAILY FLOW (KL)

AVERAGE DAILY FLOW (KL)

CUMULATIVE ANNUAL FLOW

(ML)

June 2012 550 415.9 12.48

July 2012 611 502.3 28.05

August 2012 603 546.1 44.00

September 2012 408 272.3 53.53

October 2012 537 418.2 66.49

November 2012 581 462.8 80.37

December 2012 760 681.23 101.49

January 2013 620 400.52 113.91

February 2013 796 776 135.64

March 2013 1010 954 165.24

April 2013 635 496.93 180.15

* Readings changed to reflect the reporting year for sewage, which is 1st June to 31st May.

2.8.3 Record of Biosolids Removal from June 2009

YEAR DATE REMOVED BY ESTIMATED QUANTITY (M3)

2009 25th June 2009 D Murray/R Kelly 8

2009 23rd October 2009 D Murray/R Kelly 6

2009 5th November 2009 Barry Bros 12

2010 20th July 2010 D Murray/R Kelly 6

2010 2nd November 2010 D Murray/R Kelly 7

2011 9th May 2011 D Murray/R Kelly 8

2012 25th January 2012 B McQuillan/T Hall 11

2012 14th May 2012 Barry Bros 9




Section 5 Page 10

2.9 RECORD OF WATER USAGE

2.9.1 For the period 01/04/13 to 30/04/13 Council’s meters indicated the following water usage:

WATER SCHEME ANNUAL

ALLOCATION (ML)

TOTAL USAGE FOR THE

PERIOD (ML)

USAGE YEAR TO DATE (ML)

DAILY AVERAGE FOR THE

PERIOD (ML)

DAILY AVERAGE YEAR

TO DATE (ML)

Warren bore 700 26.64 235.82 0.89 0.776

*Warren river 750 49.01 405.41 1.63 1.3

Nevertire village 40 3.30 25.02 0.11 0.08

Collie village 25 1.52 11.64 0.05 0.04

Rainfall in Warren for period: Nil mm

For the similar period in 2012 Council’s meters indicated the following water usage:

WATER SCHEME ANNUAL

ALLOCATION (ML)

TOTAL USAGE FOR THE

PERIOD (ML)

USAGE YEAR TO DATE (ML)

DAILY AVERAGE FOR THE

PERIOD (ML)

DAILY AVERAGE YEAR

TO DATE (ML)

Warren bore 700 21.02 196.70 0.70 0.65

Warren river 750 28.42 207.75 0.95 0.68

Nevertire village 40 0.97 12.11 0.03 0.04

Collie village 25 0.55 8.16 0.02 0.03

Rainfall in Warren for period: Nil mm

NOTE: THESE USAGE FIGURES TO BE RECONCILED WITH STATE WATER




Section 5 Page 11

2.10 TOWN CREW – 1ST TO 28TH APRIL 2013

Dubbo Street M & R Turfing Lawn Cemetery Racecourse M & R Floodgate No. 19 M & R Watering trees at Racecourse No burials

2.11 PARKS AND RESERVES – 1ST TO 28TH APRIL 2013

Parks and gardens M & R Town approaches Sporting grounds M & R Carinda Roadside Slashing Airport M & R Other properties

Plant 70 New Holland Mower 12 hours usage

Plant 79 Iseki Mower 67.5 hours usage

Plant 15 Tractor with Bucket/Fork 12.5 hours usage

Plant 78 Superior Slasher 12.5 hours usage

Plant 14 Komatsu WB97R-5 Backhoe 2.5 hours usage

Plant 8 Volvo BL71 0 hours usage

Plant 89 Toro Mower 14.5 hours usage

Plant 76 Superior PBL230 Slasher 0 hours usage

Plant 21 John Deere 1750 0 hours usage

Plant 82 Devenson Cricket Pitch Roller 0 hours usage

Plant 85 New Nayjon BTW 12’ Mower 0 hours usage 2.12 SHOWGROUND/RACECOURSE – GENERAL M & R

1ST TO 28TH APRIL 2013 Track M & R General Toilets M & R

Functions: 6 April – Golden Fleece Races 13-14 April – Polocrosse 7 April – Pony Club 15-21 April – Pony Club 7 April – Polocrosse 27 April – Polocrosse




ITEM 3 WORKS PROGRESS REPORT - FLEET BRANCH (C14-7.2)

Section 5 Page 12

The following are works undertaken by Council's Fleet Branch Staff (Plant Foreman, two (2) Plant Mechanics and Apprentice) and Sub-Contractors engaged by the Branch for the period 1st to 28th April 2013. Plant Repairs

No. Plant Repairs Plant Down Time

Repair Time (Man Hours)

15 2009 Daedong Tractor - Service Nil 4 hours

24 2010 Komatsu GD655-5 Motor Grader - Service Nil 4 hours

28 2006 Caterpillar 140H Motor Grader - Prepared for swap over Nil 4 hours

30 2007 M.A.N. Primemover - Repaired diff lock 1 day 3 hours

32 1988 Mack Valueliner 6 x 4 Primemover - Align front wheels 1 day 3 hours

34 2008 M.A.N. Primemover - Replaced clutch cabin mounts 5 days 20 hours

50 2010 Isuzu FVZ193A Truck - Service Nil 4 hours

57 2007 Mitsubishi Canter Truck - Fit bull bar 1 day 5 hours

70 2010 New Holland Mower - Replaced drive shaft PTO 5 days Ongoing

72 2006 Isuzu Paveline FVY1400 Truck

- Replaced side broom arm - Replaced augar motor - Repaired hopper

3 days 8 hours

92 2004 Multipac VP2400 Roller - Repaired bell crank pin 4 days 5 hours

142 1995 Portable Traffic Lights - Replaced lights and

repaired leads - Replaced battery

2 days 5 hours



ITEM 3 WORKS PROGRESS REPORT - FLEET BRANCH (CONTINUED)

Section 5 Page 13

Plant Repairs

No. Plant Repairs Plant Down Time

Repair Time (Man Hours)

Rural Fire Service - Removed water tank 3 days 8 hours

Outside Work

No. Plant Repairs Repair Time

30 2007 M.A.N. Primemover Sieders Trucks, Dubbo - Repairs to diff cross lock valve

3 hours

34 2008 M.A.N. Primemover Sieders Trucks, Dubbo - Repacked cabin mounts

1 ½ days

84 1978 Council Built Tag-along Roller

Cannon Engineering, Dubbo - Fabricate roller axle

Nil

Rural Fire Service Tracserv, Dubbo - Repaired brake

8 days



ITEM 3 WORKS PROGRESS REPORT - FLEET BRANCH (CONTINUED)

Section 5 Page 14

Miscellaneous Works Minor Plant Repairs ............................................................................................. 295 hours Plant Refurbishment ................................................................................................ 0 hours Plant Servicing ....................................................................................................... 32 hours Electrical/Two Way Radio Works, Phones ........................................................... 19 hours Welding/Fabrication Works on Plant, etc. ............................................................... 0 hours Depot Yard – Plant parking, clean, lock and unlock ............................................... 4 hours Parts ordering hours ................................................................................................. 8 hours Job set up, e.g. Apprentice ....................................................................................... 9 hours Fuel up trailers ......................................................................................................... 6 hours Phone calls in and out .............................................................................................. 6 hours Plant inspection for repair ........................................................................................ 2 hours Tyre pick up to and from Robbo’s tyres including delivery to and from work site . 9 hours Plant cleaning .......................................................................................................... 3 hours Tar – check emulsion ............................................................................................... 2 hours Operator queries, e.g. noise ..................................................................................... 0 hours Quotations ............................................................................................................... 0 hours Steel pick up ............................................................................................................ 2 hours SES .......................................................................................................................... 0 hours Rural Fire Service ............................................................................................... 19.5 hours Work meetings ......................................................................................................... 0 hours Fill gas bottles .......................................................................................................... 1 hours Air conditioning .................................................................................................... 8.5 hours Transport for RTA Inspection ................................................................................. 0 hours Registrations and defects ......................................................................................... 9 hours Annual Leave ...................................................................................................... 84.5 hours Sick Leave ............................................................................................................. 17 hours Workers Compensation ........................................................................................... 0 hours TAFE ..................................................................................................................... 34 hours Public Holiday ....................................................................................................... 68 hours Training ................................................................................................................... 0 hours Private work ............................................................................................................. 0 hours Hep B and Tetanus shots ......................................................................................... 0 hours Field Days ................................................................................................................ 0 hours Picnic ....................................................................................................................... 0 hours Store ...................................................................................................................... 3.5 hours Interviews ................................................................................................................ 0 hours Workshop set up ...................................................................................................... 4 hours RECOMMENDATION: That the information be received and noted.



ITEM 4 TRAFFIC INFORMATION (T5-4)

Section 5 Page 15

Road No. Road Name Location of Counter Date AADT % Commercial Vehicles

Traffic Count taken during: * Wheat Harvest # Cotton Harvest SR16 Notts Lane 500m West of SR 15 26-11-99 5.3 34.1 200m South of SR 15 1-10-02 9.23 9.6 1km SW of SR 15 5-9-03 9.35 18.87 200m West of SR 15 7-9-05 3.4 18.2 200m West of SR 15 4-8-08 0.25 0 200m West of SR 15 24-05-11 2.0 8.3



ITEM 4 TRAFFIC INFORMATION (CONTINUED)

Section 5 Page 16

Road No. Road Name Location of Counter Date AADT %

Commercial Vehicles

Traffic Count taken during: * Wheat Harvest # Cotton Harvest SR18 Mannix 500m South of RR 7516 08-11-99 6.8 18.8 200m South of RR 7516 17-10-02 4.3 6.2 200m South of RR 7516 21-10-04 7.9 44 200m South of RR 7516 23-01-08 0.03 0 200m South of RR 7516 13-09-10 1.42 5.9




Section 5 Page 17


Commercial Vehicles

Traffic Count taken during: * Wheat Harvest # Cotton Harvest SR19 Macks 100m West of RR 333 04-04-00 4 24.3 200m West of RR 333 18-3-04 2.5 0 200m West of RR 333 08-06-07 1.1 9.2




Section 5 Page 18




Section 5 Page 19


Commercial Vehicles

Traffic Count taken during: * Wheat Harvest # Cotton Harvest SR23 Gradgery Lane 100m West of RR 202 04-06-98 25.1 20.0

(Mt Harris – Gradgery) 100m East of SR 81 22-10-97 25 8.6 100m East of SR 81 13-01-99 33 11.5

200m West of RR 202 7-8-02 10.5 20.1 200m East of RR 333 20-01-05 36.77 30.54 200m West of RR 202 20-01-05 7.54 10.2 400m West RR 202 7-7-08 15.57 75.2




Section 5 Page 20


Commercial Vehicles

Traffic Count taken during: * Wheat Harvest # Cotton Harvest SR81 Kiameron 100m East of RR 333 20-06-96 56.8 N/A

(Mt Harris-Kiameron) 100m East of RR 333 13-01-99 64 200m North of SR 23 19-11-03 73 16.5 200m North of SR 23 20-01-05 14.08 48.09 100m East of RR 333 7-7-08 36.36 8.4




Section 5 Page 21


Commercial Vehicles

Traffic Count taken during: * Wheat Harvest # Cotton Harvest SR98 Colane 100m North of Notts Lane 28-2-00 21 11.8 (Nyngan-Mundadoo) 100m North of Notts Lane 27-02-04 15.4 14.2 500m North of Shire Bndy 14-8-08 2.8 25.0 200m North of SR 16 06-06-11# 10.10 27.5




Section 5 Page 22

Explanation of Classes




ITEM 5 8 YEAR ROLLING WORKS PROGRAM RESHEETING ON RURAL

AND URBAN LOCAL ROADS (W6-3.1, E4-33)

Section 5 Page 23

Council at its Ordinary Meeting held on the 26th April, 2012 adopted the following 5 Year Rolling Works Program (2012/13 -2019/20) for rural and urban local roads.

Road No. Road Name Length

of Road

3.6% (Kms) km Cost km Cost km Cost km CostRURAL ROADSSR 9 Booka 12 3 54,633 0 0 2 18,715SR 22 Gillendoon 3 0 0 0 0SR 23 Gradgery 21 0 0 5 36,317 0SR 24 Hatton 8 0 0 0 4 34,203SR 26 Drungalear 13 0 0 0 4 23,799SR 28 Rothsay 6 0 4 35,824 0 0SR 30 Wonbobbie 4 0 0 0 0SR 31 Pigeonbah 13 0 6 47,178 0 0SR 33 Castlebar 11 0 0 0 5 36,619SR 34 Pleasant View Lane 14 0 0 0 4 35,051SR 36 Gibson Way 11 0 4 42,484 0 3 34,149SR 38 Yungundi 10 0 0 4 60,033 0SR 40 Merrigal 18 0 0 4 35,224 5 49,447SR 41 Dick's Camp 3 3 46,486 0 0 0SR 43 Armatree 6 0 6 50,050 0 0SR 48 Ringorah 13 0 0 4 37,348 0SR50 Christies Lane 5 0 0 0 3 43,380SR 51 Oakley 7 0 0 3 18,611 0SR 53 Thornton 7 0 3 36,681 0 0SR 54 Cathundral-Bogan 11 0 0 5 62,160 0SR 56 Tabratong Lane 17 0 3 24,415 5 44,834 0 0SR 60 Dandaloo 2 0 2 33,772 0 0SR 61 Elsinore 13 0 2 27,537 5 52,183 0SR 62 Buddabadah 18 5 90,012 0 3 51,609 4 60,200SR 63 Heatherbrae 4 0 0 4 47,859 0SR 64 Ellengerah 12 0 0 0 3 43,083SR 65 Old Warren Rd 22 5 124,513 0 0 5 116,201SR 68 Bundemar 11 4 57,788 0 0 0SR 69 Mullengudgery 8 0 4 29,406 0 0SR 75 Pine Clump Soldiers 10 0 0 0 2 16,576SR 77 Wambianna Soldiers 5 0 0 0 0SR 86 Ellerslie 2 0 0 0 0SR 87 Cremorne 6 0 0 0 0SR 89 Leeches Creek 1 0 1 17,798 0 0SR 93 Yarrandale 5 0 0 0 0SR 95 Gunningba 11 0 0 4 31,286 0SR 98 Colane 15 3 59,583 4 94,685 0 0Rural Roads Total 358 23 433,015 39 439,830 46 477,464 44 511,423URBAN ROADSSR 39 Collie Streets 3 0 0 3 19,234 0SR 55 Nevertire Streets 2 2 12,477 0 0 0SR 70 Warren Streets 2 2 16,313 0 0 0Urban Roads Total 7 28,790 0 19,234 0

2012/2013 2013/2014 2014/2015 2015/2016




AND URBAN LOCAL ROADS (CONTINUED)

Section 5 Page 24


of Road

3.6% (Kms) km Cost km Cost km Cost km CostRURAL ROADSSR 9 Booka 12 3 63,717 0 2 34,813 2 30,268SR 22 Gillendoon 3 0 3 23,729 0 0SR 23 Gradgery 21 5 44,611 0 6 41,568 0SR 24 Hatton 8 0 0 0 4 33,203SR 26 Drungalear 13 0 4 26,420 0 4 35,504SR 28 Rothsay 6 0 0 0 0SR 30 Wonbobbie 4 0 0 4 30,601 0SR 31 Pigeonbah 13 4 34,476 0 3 23,589 0SR 33 Castlebar 11 0 6 36,317 0 0SR 34 Pleasant View Lane 14 0 6 53,077 0 4 34,028SR 36 Gibson Way 11 0 4 39,344 0 0SR 38 Yungundi 10 4 47,130 0 2 29,563 0SR 40 Merrigal 18 0 5 50,693 0 4 30,176SR 41 Dick's Camp 3 0 0 0 0SR 43 Armatree 6 0 0 0 0SR 48 Ringorah 13 0 4 30,363 0 4 33,221SR50 Christies Lane 5 0 0 2 21,059 0SR 51 Oakley 7 0 3 18,611 0 0SR 53 Thornton 7 0 0 4 47,485 0SR 54 Cathundral-Bogan 11 3 38,123 0 0 3 37,296SR 56 Tabratong Lane 17 2 19,676 0 3 31,279 0SR 60 Dandaloo 2 0 0 0 0SR 61 Elsinore 13 0 4 44,277 0 2 28,404SR 62 Buddabadah 18 3 51,609 0 3 51,608 0SR 63 Heatherbrae 4 0 0 0 0SR 64 Ellengerah 12 0 5 53,707 0 4 50,795SR 65 Old Warren Rd 22 5 124,513 0 4 102,595 0SR 68 Bundemar 11 0 4 40,352 0 3 45,901SR 69 Mullengudgery 8 4 27,577 0 0 0SR 75 Pine Clump Soldiers 10 0 0 0 0SR 77 Wambianna Soldiers 5 2 21,790 0 0 0SR 86 Ellerslie 2 0 0 0 2 15,301SR 87 Cremorne 6 0 0 5 34,194 0SR 89 Leeches Creek 1 0 0 0 0SR 93 Yarrandale 5 0 5 49,460 0 0SR 95 Gunningba 11 0 4 26,420 0 0SR 98 Colane 15 4 81,713 0 0 4 81,713Rural Roads Total 358 39 554,935 57 492,770 38 448,354 40 455,810URBAN ROADSSR 39 Collie Streets 3 0 0 0 0SR 55 Nevertire Streets 2 0 0 0 0SR 70 Warren Streets 2 0 0 0 0Urban Roads Total 7 0 0 0 0

2016/2017 2017/2018 2018/2019 2019/2020





Section 5 Page 25

Please find following the proposed amended Eight Year Programme for Gravel/Loam Resheeting for Rural and Urban Local Roads for 2013/14 to 2020/2021 the amendments being bringing Gradgery Lane from 2014/15 to 2013/14 and moving Rothsay Road from 2013/14 to 2014/15 and moving Collie Streets from 2014/15 to 2018/19.


of Road

3.0% (Kms) km Cost km Cost km Cost km CostRURAL ROADSSR 9 Booka 12 0 0 2 19,276 3 65,629SR 22 Gillendoon 3 0 0 0 0SR 23 Gradgery 21 5 35,824 5 0 0 5 45,949SR 24 Hatton 8 0 0 4 35,229 0SR 26 Drungalear 13 0 0 4 24,513 0SR 28 Rothsay 6 0 4 37,407 0 0SR 30 Wonbobbie 4 0 0 0 0SR 31 Pigeonbah 13 6 47,178 0 0 4 35,510SR 33 Castlebar 11 0 0 5 37,718 0SR 34 Pleasant View Lane 14 0 0 4 36,103 0SR 36 Gibson Way 11 4 42,484 0 3 35,173 0SR 38 Yungundi 10 0 4 61,834 0 4 48,544SR 40 Merrigal 18 0 4 36,281 5 50,930 0SR 41 Dick's Camp 3 0 0 0 0SR 43 Armatree 6 6 50,050 0 0 0SR 48 Ringorah 13 0 4 38,468 0 0SR50 Christies Lane 5 0 0 3 44,681 0SR 51 Oakley 7 0 3 19,169 0 0SR 53 Thornton 7 3 36,681 0 0 0SR 54 Cathundral-Bogan 11 0 5 64,025 0 3 39,267SR 56 Tabratong Lane 17 3 24,415 5 46,179 0 0 2 20,266SR 60 Dandaloo 2 2 33,772 0 0 0SR 61 Elsinore 13 2 27,537 5 53,748 0 0SR 62 Buddabadah 18 0 3 53,157 4 62,006 3 53,157SR 63 Heatherbrae 4 0 4 49,295 0 0SR 64 Ellengerah 12 0 0 3 44,375 0SR 65 Old Warren Rd 22 0 0 5 119,687 5 128,248SR 68 Bundemar 11 0 0 0 0SR 69 Mullengudgery 8 4 29,406 0 0 4 28,404SR 75 Pine Clump Soldiers 10 0 0 2 17,073 0SR 77 Wambianna Soldiers 5 0 0 0 2 22,444SR 86 Ellerslie 2 0 0 0 0SR 87 Cremorne 6 0 0 0 0SR 89 Leeches Creek 1 1 17,798 0 0 0SR 93 Yarrandale 5 0 0 0 0SR 95 Gunningba 11 0 4 32,225 0 0SR 98 Colane 15 4 94,685 0 0 4 84,164Rural Roads Total 358 40 439,830 50 491,788 44 526,764 39 571,582URBAN ROADSSR 39 Collie Streets 3 0 0 0 0SR 55 Nevertire Streets 2 0 0 0 0SR 70 Warren Streets 2 0 0 0 0Urban Roads Total 7 0 0 0 0

2013/2014 2014/2015 2015/2016 2016/2017





Section 5 Page 26


of Road

3.0% (Kms) km Cost km Cost km Cost km CostRURAL ROADSSR 9 Booka 12 0 2 35,857 2 31,176 3 56,272SR 22 Gillendoon 3 3 24,441 0 0 0SR 23 Gradgery 21 0 6 42,815 0 0SR 24 Hatton 8 0 0 4 34,199 0SR 26 Drungalear 13 4 27,213 0 4 36,569 0SR 28 Rothsay 6 0 0 0 0SR 30 Wonbobbie 4 0 4 31,519 0 0SR 31 Pigeonbah 13 0 3 24,297 0 0SR 33 Castlebar 11 6 37,407 0 0 0SR 34 Pleasant View Lane 14 6 54,669 0 4 35,049 0SR 36 Gibson Way 11 4 40,524 0 0 0SR 38 Yungundi 10 0 2 30,450 0 0SR 40 Merrigal 18 5 52,214 0 4 31,081 0SR 41 Dick's Camp 3 0 0 0 3 47,881SR 43 Armatree 6 0 0 0 0SR 48 Ringorah 13 4 31,274 0 4 34,218 0SR50 Christies Lane 5 0 2 21,691 0 0SR 51 Oakley 7 3 19,169 0 0 0SR 53 Thornton 7 0 4 48,910 0 0SR 54 Cathundral-Bogan 11 0 0 3 38,415 0SR 56 Tabratong Lane 17 0 3 32,217 0 0SR 60 Dandaloo 2 0 0 0 0SR 61 Elsinore 13 4 45,605 0 2 29,256 0SR 62 Buddabadah 18 0 3 53,156 0 5 92,712SR 63 Heatherbrae 4 0 0 0 0SR 64 Ellengerah 12 5 55,318 0 4 52,319 0SR 65 Old Warren Rd 22 0 4 105,673 0 5 128,248SR 68 Bundemar 11 4 41,563 0 3 47,278 4 59,522SR 69 Mullengudgery 8 0 0 0 0SR 75 Pine Clump Soldiers 10 0 0 0 0SR 77 Wambianna Soldiers 5 0 0 0 0SR 86 Ellerslie 2 0 0 2 15,760 0SR 87 Cremorne 6 0 5 35,220 0 0SR 89 Leeches Creek 1 0 0 0 0SR 93 Yarrandale 5 5 50,944 0 0 0SR 95 Gunningba 11 4 27,213 0 0 0SR 98 Colane 15 0 0 4 84,164 3 61,370Rural Roads Total 358 57 507,554 38 461,805 40 469,484 23 446,005URBAN ROADSSR 39 Collie Streets 3 0 3 19,811 0 0SR 55 Nevertire Streets 2 0 0 0 2 12,851SR 70 Warren Streets 2 0 0 0 2 16,802Urban Roads Total 7 0 19,811 0 29,653

2020/20212017/2018 2018/2019 2019/2020

RECOMMENDATION: 1. That the information be received and noted.

2. Allowing for budgetary constraints, Council adopt the following Eight (8) Year Rolling Works Program for Loam/Gravel Resheeting of Rural and Urban Local Roads for the period 2013/14 to 2020/2021.





Section 5 Page 27


of Road

3.0% (Kms) km Cost km Cost km Cost km CostRURAL ROADSSR 9 Booka 12 0 0 2 19,276 3 65,629SR 22 Gillendoon 3 0 0 0 0SR 23 Gradgery 21 5 35,824 5 0 0 5 45,949SR 24 Hatton 8 0 0 4 35,229 0SR 26 Drungalear 13 0 0 4 24,513 0SR 28 Rothsay 6 0 4 37,407 0 0SR 30 Wonbobbie 4 0 0 0 0SR 31 Pigeonbah 13 6 47,178 0 0 4 35,510SR 33 Castlebar 11 0 0 5 37,718 0SR 34 Pleasant View Lane 14 0 0 4 36,103 0SR 36 Gibson Way 11 4 42,484 0 3 35,173 0SR 38 Yungundi 10 0 4 61,834 0 4 48,544SR 40 Merrigal 18 0 4 36,281 5 50,930 0SR 41 Dick's Camp 3 0 0 0 0SR 43 Armatree 6 6 50,050 0 0 0SR 48 Ringorah 13 0 4 38,468 0 0SR50 Christies Lane 5 0 0 3 44,681 0SR 51 Oakley 7 0 3 19,169 0 0SR 53 Thornton 7 3 36,681 0 0 0SR 54 Cathundral-Bogan 11 0 5 64,025 0 3 39,267SR 56 Tabratong Lane 17 3 24,415 5 46,179 0 0 2 20,266SR 60 Dandaloo 2 2 33,772 0 0 0SR 61 Elsinore 13 2 27,537 5 53,748 0 0SR 62 Buddabadah 18 0 3 53,157 4 62,006 3 53,157SR 63 Heatherbrae 4 0 4 49,295 0 0SR 64 Ellengerah 12 0 0 3 44,375 0SR 65 Old Warren Rd 22 0 0 5 119,687 5 128,248SR 68 Bundemar 11 0 0 0 0SR 69 Mullengudgery 8 4 29,406 0 0 4 28,404SR 75 Pine Clump Soldiers 10 0 0 2 17,073 0SR 77 Wambianna Soldiers 5 0 0 0 2 22,444SR 86 Ellerslie 2 0 0 0 0SR 87 Cremorne 6 0 0 0 0SR 89 Leeches Creek 1 1 17,798 0 0 0SR 93 Yarrandale 5 0 0 0 0SR 95 Gunningba 11 0 4 32,225 0 0SR 98 Colane 15 4 94,685 0 0 4 84,164Rural Roads Total 358 40 439,830 50 491,788 44 526,764 39 571,582URBAN ROADSSR 39 Collie Streets 3 0 0 0 0SR 55 Nevertire Streets 2 0 0 0 0SR 70 Warren Streets 2 0 0 0 0Urban Roads Total 7 0 0 0 0

2013/2014 2014/2015 2015/2016 2016/2017





Section 5 Page 28


of Road

3.0% (Kms) km Cost km Cost km Cost km CostRURAL ROADSSR 9 Booka 12 0 2 35,857 2 31,176 3 56,272SR 22 Gillendoon 3 3 24,441 0 0 0SR 23 Gradgery 21 0 6 42,815 0 0SR 24 Hatton 8 0 0 4 34,199 0SR 26 Drungalear 13 4 27,213 0 4 36,569 0SR 28 Rothsay 6 0 0 0 0SR 30 Wonbobbie 4 0 4 31,519 0 0SR 31 Pigeonbah 13 0 3 24,297 0 0SR 33 Castlebar 11 6 37,407 0 0 0SR 34 Pleasant View Lane 14 6 54,669 0 4 35,049 0SR 36 Gibson Way 11 4 40,524 0 0 0SR 38 Yungundi 10 0 2 30,450 0 0SR 40 Merrigal 18 5 52,214 0 4 31,081 0SR 41 Dick's Camp 3 0 0 0 3 47,881SR 43 Armatree 6 0 0 0 0SR 48 Ringorah 13 4 31,274 0 4 34,218 0SR50 Christies Lane 5 0 2 21,691 0 0SR 51 Oakley 7 3 19,169 0 0 0SR 53 Thornton 7 0 4 48,910 0 0SR 54 Cathundral-Bogan 11 0 0 3 38,415 0SR 56 Tabratong Lane 17 0 3 32,217 0 0SR 60 Dandaloo 2 0 0 0 0SR 61 Elsinore 13 4 45,605 0 2 29,256 0SR 62 Buddabadah 18 0 3 53,156 0 5 92,712SR 63 Heatherbrae 4 0 0 0 0SR 64 Ellengerah 12 5 55,318 0 4 52,319 0SR 65 Old Warren Rd 22 0 4 105,673 0 5 128,248SR 68 Bundemar 11 4 41,563 0 3 47,278 4 59,522SR 69 Mullengudgery 8 0 0 0 0SR 75 Pine Clump Soldiers 10 0 0 0 0SR 77 Wambianna Soldiers 5 0 0 0 0SR 86 Ellerslie 2 0 0 2 15,760 0SR 87 Cremorne 6 0 5 35,220 0 0SR 89 Leeches Creek 1 0 0 0 0SR 93 Yarrandale 5 5 50,944 0 0 0SR 95 Gunningba 11 4 27,213 0 0 0SR 98 Colane 15 0 0 4 84,164 3 61,370Rural Roads Total 358 57 507,554 38 461,805 40 469,484 23 446,005URBAN ROADSSR 39 Collie Streets 3 0 3 19,811 0 0SR 55 Nevertire Streets 2 0 0 0 2 12,851SR 70 Warren Streets 2 0 0 0 2 16,802Urban Roads Total 7 0 19,811 0 29,653

2020/20212017/2018 2018/2019 2019/2020



ITEM 6 5 YEAR ROLLING WORKS RURAL ROADS SEALED PAVEMENT

RECYCLING PROGRAM (W6-3.1, E4-33)

Section 5 Page 29

In 2005/2006 Council commenced a program of recycling local roads. The process of recycling basically see the old road pavement rehabilitated by virtue of the use of a large rotary hoe/pulvi mixer and Council plant i.e. grader, water and roller cart to reshape and compact the old road pavement. Below is listed the roads that have been recycled under current the program.

Year Road No. Road Name Chainage From Chainage To Length Budget Cost

2005/06 5 Buckiinguy Rd Johnson Road 2.1 km Buckiinguy Rd 1.75 km

$100,000 $84,753 12 Lemongrove Rd Sunnyside Grid Johnsons Rd -

0.6 km 2.47 km

2006/07 5 Buckiinguy Rd Lemongrove Rd Johnsons Rd 3.18 km $103,000 $68,277

2007/08 Moved to 2008/09 due to the lack of water to undertake works.

2008/09 60 Dandaloo Rd Bogan Rd Shire Boundary 2.9 kms

$250,000 $245,247 58 Bogan Rd Ch 15.73 kms Ch 22.08 kms 6.35 kms

2009/10 58 Bogan Rd 22.08 kms 27.43 kms 5.35 kms $202,000 $121,463

2010/11 37 Collie Rd 0.0 MR 347 Shire Boundary 6 kms $196,517 $229,523

2011/12 35 Bourbah Road Pleasant View Lane Shire Boundary 4.5 kms $118,916 $127,779

2012/13 27 Bullagreen Road Ch 6 kms Ch 10 kms 4 kms $122,483 $182,107

Total 36.5 kms $1,059,149

Listed below is the proposed 5 Year Rolling Works Rural Roads Sealed Pavement Recycling Program for the next 5 years.

Year Road No. Road Name Chainage From Chainage To Length Budget

2013/14 27 Bullagreen Lane Ch 10.0 kms Ch 13.5 kms 3.5 kms $130,698


2015/16 12 Lemongrove Road Ch 00 / RR 33 Ch 3.5 kms 3.5 kms $142,786

2016/17 12 Lemongrove Road Ch 3.5 kms Ch 7.0 kms 3.5 kms $151,353




ITEM 6 5 YEAR ROLLING WORKS RURAL ROADS SEALED PAVEMENT

RECYCLING PROGRAM (CONTINUED)

Section 5 Page 30

RECOMMENDATION: 1. That the information be received and noted. 2. Allowing for budgetary constraints Council adopt the following 5 Year Rolling

Works Rural Roads Sealed Pavement Recycling Program 2013/14 – 2017/18 as listed.

Year Road No. Road Name Chainage From Chainage To Length Budget



2015/16 12 Lemongrove Road Ch 00 / RR 33 Ch 3.5 kms 3.5 kms $142,786

2016/17 12 Lemongrove Road Ch 3.5 kms Ch 7.0 kms 3.5 kms $151,353




ITEM 7 5 YEAR ROLLING WORKS PROGRAM FOR RURAL LOCAL

ROADS PAVEMENT RECONSTRUCTION (W6-3.1, E4-33)

Section 5 Page 31

Council at its Ordinary Meeting on Thursday the 26th April, 2012 adopted the following 5 Year Rolling works Program for Rural Local Roads Pavement Reconstruction.

Year Road From To Cost

2012/13 Old Warren Road Gunningba Rd + 130m Springfield (4.2 kms) $630,924 Old Warren Road Springfield Raby Stud (1.1 kms) $165,242 $796,166

2013/14 Bundemar Rd Claredell Claredell + 3.6 kms (3.6 kms) $522,144 Old Warren Road Raby Stud Seal change (2.4 kms) $348,096 $870,240

2014/15 Bogan Road Tottenham Road + 530m Tabratong Lane + 200m (4.1 kms) $611,820 Old Warren Road Seal Change Seal Change + 1.5 kms (1.5 kms) $231,028 $842,848

2015/16 Ellengerah Road Town Levee Weir Off Take 4kms $621,600 $621,600

2016/17 Bundemar Rd Claredell (3.6 kms) Castlebar Lane (4.8 kms) $745,920 $745,920 As a result of a report presented to Council at it’s Ordinary Meeting of 28th February 2013, the above program will change dramatically that is, with both the Old Warren Road and the Bundemar Road being removed from the program as a result of works currently being undertaken, which will see both roads rehabilitated for the full length of their seal.




ROADS PAVEMENT RECONSTRUCTION (CONTINUED)

Section 5 Page 32

Listed below is the proposed 5 Year Rolling Works Program for Rural Local Roads Pavement Reconstruction:


2013/14 Bogan Road Tottenham Road + 530m Tottenham Road + 15.530 $675,000 Bundemar Road Castlebar Lane End of seal 3.5 kms $195,240 $870,240

2014/15 Ellengerah Road * Town Levee Weir Off Take 4 kms $640,250 Old Warren Road Town Levee Seal change 1.2 kms $70,000 $710,250

2015/16 Buckiinguy Road Johnsons Road Shire Boundary 17 kms $787,950

2016/17 Lemongrove Road Buckiinguy Road Buckiinguy Road + 15 kms $787,950

2017/18 Lemongrove Road Buckiinguy Road + 15 kms Main Road 424 (8 kms) $370,800 * Full Reconstruction It is proposed that the Bogan Road, the Buckiinguy Road and the Lemongrove Road be rehabilitated/recycled in the same manner as both the Bundemar Road and the Old Warren Road for the same reasons as outlined in the report relating to the Bundemar and Old Warren Road of 28th February 2013. (Copy of report attached) It is proposed that any over expenditure as a result of completing the Bundemar Road will be funded from the proposed budget in 2013/14. RECOMMENDATION 1. That the information be received and noted. 2. Allowing for budgetary constraints that Council adopt the following Five Year

Rolling Works Program for Rural Local Roads Pavement Reconstruction.


2013/14 Bogan Road Tottenham Road + 530m Tottenham Road + 15.530 $675,000 Bundemar Road Castlebar Lane End of seal 3.5 kms $195,240 $870,240

2014/15 Ellengerah Road * Town Levee Weir Off Take 4 kms $640,250 Old Warren Road Town Levee Seal change 1.2 kms $70,000




ROADS PAVEMENT RECONSTRUCTION (CONTINUED)

Section 5 Page 33


$710,250

2015/16 Buckiinguy Road Johnsons Road Shire Boundary 17 kms $787,950

2016/17 Lemongrove Road Buckiinguy Road Buckiinguy Road + 15 kms $787,950

2017/18 Lemongrove Road Buckiinguy Road + 15 kms Main Road 424 (8 kms) $370,800 * Full Reconstruction.

Section

WARREN SHIRE COUNCIL Report of the Manager Health & Development Services to the Ordinary Meeting of Council to be held in the


Section 6 Page 1

ITEM 1 DEVELOPMENT APPLICATION APPROVALS (B4-9) The following Development Applications were approved from 5th April – 3rd May 2013.

FILE LOCATION WORKS

P16-13.10

Lot 117, DP755314,

Ellengerah Road, Warren

Build Machinery Shed

P16-13.12

Lots 12 and 13, DP758766,

6 Clyde Street, Warren

Erect carport




Section 6 Page 2

ITEM 2 DEPARTMENT OF PLANNING CIRCULARS (P15-10) The NSW Department of Planning has been conducting a program of review and amendments of the planning system. With these amendments certain practice issues have arisen and an increasing number of circulars are being released announcing further amendments or guidance in interpretation. The purpose of the circulars and/or practice notes is to advise Local Councils, developers, industries and the community of any amendments/changes to existing legislation, SEPPs or REPs, of the gazettal of policies, to provide overview of new guidelines/policies/legislation and to advise of the commencement dates of new legislation. The following circulars have been received from the Department of Planning since 5th April 2013. Council can view these on the Department’s website at www.planning.nsw.gov.au. CCIIRRCCUULLAARRSS –– BBUUIILLDDIINNGG SSYYSSTTEEMM

Date

Circular

No.

Title Description

22nd April 2013 BS 13-002

The Guide to the Building Code of Australia clarifies ‘sole-occupancy

unit’

The purpose of this circular is to give councils, certifiers, industry practitioners and other stakeholders advance notice of the expanded explanation of the definition of sole-occupancy unit in The Guide to Volume One of the Building Code of Australia 2013.

No Planning Circulars. RECOMMENDATION: That the information be received and noted.

http://www.planning.nsw.gov.au/



Section 6 Page 3

ITEM 3 SPORTING & CULTURAL CENTRE REPORT (S21-2) A successful Australian Rugby Union Primary Schools 7s competition was held at Victoria Park in April with around 100 children from the surrounding region participating on the day. Vacation Care was also well attended during the school holidays with the maximum number of 30 children registered across most days. The ‘Gym Jam’ event hosted by Word of Life Youth Ministries on Tuesday 7th May provided a free, fun filled evening of entertainment for the youth of Warren. A team of six visiting volunteers kept the 60 participating young people completely enthralled for the duration of the two hour event. Upcoming major events at the Warren Sporting and Cultural Centre include the Warren and District Tennis Club Ball to be held on the June long weekend and the annual Gobondery/NARRAF Netball and Football Gala Day. SPORTS/GYM Gym/Fitness Classes There are currently 74 gym members on record and overall usage of the gym has increased with 114 sign-ins recorded for the gym in April, (up from 100 in March). Zumba classes are currently being held on Thursdays. Netball Junior netball training is being held on Tuesday afternoons and competition is running on Wednesday afternoons throughout school terms 2 and 3. Rugby League Training for Rugby League continues on Tuesday and Thursday evenings with this year’s competition to be played on Saturdays through to the grand final on 31st August.

Junior Rugby League training continues on Tuesday and Thursday afternoons and competition will run throughout school terms 2 and 3. Rugby Union Training for Rugby Union continues on Thursday evenings and competition will continue on Saturdays through to the grand final to be played on 7th September.

Soccer Junior soccer training has commenced on Thursday afternoons with the competition to run throughout school terms 2 and 3.



Section 6 Page 4

ITEM 3 SPORTING & CULTURAL CENTRE REPORT CONTINUED FWAS There was one Far West Academy of Sport event held in April, one event to be held in May and two events to be held in June as follows: 13th and 14th April – Tennis Training Camp 12th May – Netball Training Day 2nd June – Football Trials 22nd and 23rd June – Netball Training Camp

COMMUNITY Bogan Bush Mobile and Rugrats continue to hold playgroups at the Centre on alternating fortnights during school term. RECOMMENDATION: That the information be received and noted.



Section 6 Page 5

ITEM 4 INFORMATION CENTRE RECORD FOR THE MONTH OF APRIL 2013 (T4-6.1)

Number of Visitors to the Information Centre: 126

Number of Website hits on Warren Shire Council: 4,283

Number of Website hits drilling down – “Visiting Warren”: 87

Reason for Visiting Warren (Totals):

Friends/Family: 5 Business: 1 Passing Through: 80 Events: Unknown: 35 Other: Looking for work 5

Information Requested (Totals):

Accommodation: 11 Places to Eat: 4 Road Information: 13 Public Toilets: 14 Attractions around Warren: 6 Boat Ramps: Macquarie Marshes: 9 Camping Spots on the River: 3 Access to the River: Maps – Town of Warren: 12 Fishing: 1 Maps – Explorer Country: 8 Surrounding towns and areas: 5 Maps – Back Road to Dubbo: 8 Current Happenings: Bob Christensen Reserve Day Trips: Simply Natural:

Sale Items & Publications, (including both free and sold ones, if possible):

Macquarie Marshes Book ($15): Stickers: (Warren) Red River Gum Walk: Spoons: Warren Profile: 7 Badges: 1 Across the Black Soil Plains: Magnets: 6 Midwives of the Black Soil Plains: Stubby Holders: 2 Bushmen of the Black Soil Plains: Pens: Keep the Billy Boiling: Tea Towels: 11 Macquarie Marshes Information : 7 Wool: Willie Retreat: 5 Place Mats: 2 Our Abounding Wildlife: Mugs: Tiger Bay Brochure: 3 Key Rings: 1 Shire Map: Rulers: 3 Cotton Brochure: Road to Nevertire 1 and 2: Postcards $1.60: Warren photos (Black & White): 2 Postcards $1.00: Sample of Wool: Macquarie Marshes DVD/CD 1 Handkerchiefs: 1 Postcards $0.60: 26 Shirts: (tennis club) 2 Ballard of a Bush Bride: 150 yrs Caps: (tennis club) 1 Warren Woolcot Cards: 10 150 yrs Stubby Holders: (tennis club) Single Christmas Cards (10c): Hot Flats CD General Inquiries & Comments:




Section 6 Page 6

ITEM 5 IMPOUNDING OFFICER’S REPORT (P4-4)



Section 6 Page 7

ITEM 5 IMPOUNDING OFFICER’S REPORT CONTINUED




Section 6 Page 8

ITEM 6 DEVELOPMENT APPLICATION (P16-13.11) STRATA SUBDIVISION LOT 1, DP 922061, 48 CHESTER STREET, WARREN Applicant Imrie, Astley and Associates Owner/s Paintrite Management Description of Development Strata Subdivision Subject Land Lot 1, DP 922061,

48 Chester Street, Warren Zoning R1 General Residential Date Received 17th April 2013 Estimated Cost N/A Introduction Council is in receipt of Development Application P16-13.11 for the Strata Subdivision of 5 units and 5 lock up storage areas and carports at Lot 1 DP 922061, 48 Chester Street, Warren. This report considers the proposal and makes recommendation for the determination of the application. Description of Proposal The property consists of four two bedroom and one three bedroom units with each unit having its own carport and lock up storage area. Warren Shire Council issued consent for the units to be renovated and for the construction of the carports, storage areas and verandah in 2011. The Strata Subdivision will create five allotments; Lots 1, 2 and 4 being 121 m2, Lot 3 being 125 m2 and Lot 5 being 192m2. Access and services already exist due to the renovations done in 2011. Statutory Provisions The Environment Planning and Assessment Act 1979 and Warren Shire Council’s LEP 2012 apply to the assessment and determination of applications for development approval. Community Awareness Notification of this application is not required under the “Community Awareness Development Policy” as the proposed use is not different from that of the current use of the site. Development Assessment Section 79(c) of the Environmental Planning and Assessment Act, 1979 sets out the matters that must be considered, if relevant, when assessing and determining a development application.



Section 6 Page 9

ITEM 6 DEVELOPMENT APPLICATION STRATA SUBDIVISION LOT 1, DP 922061, 48 CHESTER STREET, WARREN CONTINUED (a) the provisions of any environmental planning instrument (EPI). The development is listed in neither Schedule 1 nor Schedule 2 of State Environmental Planning Policy (SEPP) No. 11 – Traffic Generating Developments. SEPP No. 44 – “Koala Habitat Protection” requires Council to consider whether or not the land is a potential koala habitat. Potential koala habitat means areas of native vegetation consisting of the tree types listed in the SEPP. This is not applicable, as the application does not involve the removal of any trees. SEPP No.55 – “Remediation of Land” requires that Council must not consent to a development of land unless it has considered whether the land is contaminated. There is no evidence to suggest this land is contaminated. No other SEPP is relevant to the proposal. No Regional Environmental Plan is applicable to the proposal. (b) the provisions of any draft EPI that is or has been placed on public exhibition and details of which have been notified to the consent authority There is currently no draft EPI that requires consideration. (c) the provisions of any development control plan (DCP). The Warren Shire Council’s DCP 2012 does not have a clause that effects this development. (d) the provisions of any planning agreement (PA). The Shire is not aware of any PA that affects this development. (e) the provisions of the regulations (to the extent that they prescribe matters for the purposes of this paragraph), that apply to the land to which the development application relates. The land is identified as not bush fire prone on the “Warren LGA – Bush Fire Prone Map” dated 28th February 2011.



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ITEM 6 DEVELOPMENT APPLICATION STRATA SUBDIVISION LOT 1, DP 922061, 48 CHESTER STREET, WARREN CONTINUED Clause 92 of the Environmental Planning and Assessment Regulation 2000 specifies the additional matters that must be considered if relevant. These relate to the Government Coastal Policy and demolition works. Warren is outside the area the Coastal policy applies to and no demolition works are proposed. The applicant has supplied Council with fire safety certificates stating that the unit block complies with the BCA requirements regarding Fire Protection in dividing walls under clause 3.7.1.8 of the BCA. This was a requirement when the units were renovated in 2011 and 2012. (f) the likely impacts of the development, including environmental impacts on both the natural and built environments, and social and economic impacts in the locality. The development is unlikely to impact adversely on the current use of this land or adjoining land. (g) the suitability of the site for the development. The land is not subject to flooding. There is no evidence to suggest it is affected by contaminated soils. There exists no significant bush fire risk to the development. (h) any submissions made in accordance with this Act or the regulations. The application was not notified to the community in general or to adjoining owners. (i) the public interest. There are no other known matters of public interest that may affect this proposal. There are no known restrictive covenants, general State or Federal Government polices that may apply. CONCLUSION The merits assessment of the application has resulted in a conclusion that the development is acceptable and the application should be determined by issuing the consent.



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ITEM 6 DEVELOPMENT APPLICATION STRATA SUBDIVISION LOT 1, DP 922061, 48 CHESTER STREET, WARREN CONTINUED RECOMMENDATION: 1) That the information be received and noted; and 2) Development Application P16-13.11 for the Strata Subdivision of 5 units, lock up

storage areas, carports and verandahs at Lot 1 DP 922061, 48 Chester Street, Warren be approved with the following conditions;

1. The applicant is to obtain a subdivision certificate pursuant to Section 109C of the

Environmental Planning and Assessment Act 1979, as amended. The final survey plan and six (6) paper copies are to be submitted to Council along with the application for the subdivision certificate prior to its lodgement with the Department of Lands.

NOTE: Council will only consider issuing a subdivision certificate in relation to this

subdivision when it is satisfied that all conditions of development consent have been complied with and the appropriate fee paid.

Reason: Because it is in the public interest that the plan is certified in accordance

with the provisions of the Environmental Planning and Assessment Act 1979, as amended. Section 79C(1)(e) of the Environmental Planning and Assessment Act 1979, as amended.

2. The final plan of survey is to show: a) a right of access of variable width within lots 1 and 2 and in favour of lots 1, 2,

3, 4 and 5. Reason: Because the infrastructure located within these lots will require access by

others. Section 79C(1)(b) of the Environmental Planning and Assessment Act 1979, as amended.



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ITEM 6 DEVELOPMENT APPLICATION STRATA SUBDIVISION LOT 1, DP 922061, 48 CHESTER STREET, WARREN CONTINUED



Section 6 Page 13

ITEM 7 DEVELOPMENT APPLICATION (P16-13.14) SUBDIVISION LOT 81, DP728724, OXLEY HIGHWAY, WARREN Applicant The General Manager, Warren Shire Council Owner/s Warren Shire Council Description of Development Subdivision Subject Land Lot 81, DP728724,

Oxley Highway, Warren Zoning IN1 General Industrial Date Received 7th May 2013 Estimated Cost N/A Introduction Council is in receipt of Development Application P16-13.14 for the Subdivision of Lot 81, DP728724 Oxley Highway, Warren into two separate allotments. This report considers the proposal and makes recommendation for the determination of the application. Description of Proposal Lot 81, DP728724 Oxley Highway, Warren is proposed to be subdivided into two new separate allotments. Lot 1 is proposed to be 21.3 hectares and Lot 2 to be 40.31 hectares. Statutory Provisions The Environment Planning and Assessment Act 1979 and Warren Shire Council’s Local Environmental Plan 2012 apply to the assessment and determination of applications for development approval. Community Awareness Notification of this application is not required under the “Community Awareness Development Policy” as the proposed use is not different from that of the current use of the site. Development Assessment Section 79(c) of the Environmental Planning and Assessment Act, 1979 sets out the matters that must be considered, if relevant, when assessing and determining a development application.



Section 6 Page 14

ITEM 7 DEVELOPMENT APPLICATION SUBDIVISION LOT 81, DP728724, OXLEY HIGHWAY, WARREN CONTINUED (a) the provisions of any environmental planning instrument (EPI). The development is listed in neither Schedule 1 nor Schedule 2 of State Environmental Planning Policy (SEPP) No. 11 – Traffic Generating Developments. SEPP No. 44 – “Koala Habitat Protection” requires Council to consider whether or not the land is a potential koala habitat. Potential koala habitat means areas of native vegetation consisting of the tree types listed in the SEPP. This is not applicable, as the application does not involve the removal of any trees. SEPP No.55 – “Remediation of Land” requires that Council must not consent to a development of land unless it has considered whether the land is contaminated. There is evidence to suggest that part of this land is potentially contaminated. Clause 7 states the following:-

“(1) A consent authority must not consent to the carrying out of any development on land unless:

(a) it has considered whether the land is contaminated, and (b) if the land is contaminated, it is satisfied that the land is suitable in

its contaminated state (or will be suitable, after remediation) for the purpose for which the development is proposed to be carried out, and

(c) if the land requires remediation to be made suitable for the purpose for which the development is proposed to be carried out, it is satisfied that the land will be remediated before the land is used for that purpose.”

The use of the site as a waste disposal facility does define the site as being potentially contaminated. However, this use is considered suitable in its current contaminated state and is within the existing use rights provisions of the Environmental Planning & Assessment Act 1979. Additionally, the subdivision is in line with the objectives and goals of the land use zone IN1 General Industrial, as per Warren Shire Council’s Local Environmental Plan 2012. No other SEPP is relevant to the proposal. No Regional Environmental Plan is applicable to the proposal.



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ITEM 7 DEVELOPMENT APPLICATION SUBDIVISION LOT 81, DP728724, OXLEY HIGHWAY, WARREN CONTINUED (b) the provisions of any draft EPI that is or has been placed on public exhibition and details of which have been notified to the consent authority There is currently no draft EPI that requires consideration. (c) the provisions of any development control plan (DCP). Clause 22 of the Warren DCP 2012 States:

“The consent authority may only consent to the subdivision of land in Zone IN1 General Industrial to create an allotment if each allotment: a) is serviced by a reticulated sewer, and b) Has an area of not less then 500 square metres.”

Clause 23 of the Warren DCP 2012 States:

“Despite clause 22 of this Plan, the consent authority may consent to the subdivision of land in Zone IN1 General Industrial to create an allotment that is not serviced by reticulated sewer if:

a) The allotment has an area of at least 2000 square metres and b) The consent authority is satisfied that the land has an adequate area

suitable for disposal of effluent.” The proposed subdivision will create allotments, which will comply with the above mentioned clauses. (d) the provisions of any planning agreement (PA). The Shire is not aware of any PA that affects this development. (e) the provisions of the regulations (to the extent that they prescribe matters for the purposes of this paragraph), that apply to the land to which the development application relates. The land is identified as not bush fire prone on the “Warren LGA – Bush Fire Prone Map” dated 28th February 2011.



Section 6 Page 16

ITEM 7 DEVELOPMENT APPLICATION SUBDIVISION LOT 81, DP728724, OXLEY HIGHWAY, WARREN CONTINUED Clause 92 of the Environmental Planning and Assessment Regulation 2000 specifies the additional matters that must be considered if relevant. These relate to the Government Coastal Policy and demolition works. Warren is outside the area the Coastal policy applies to and no demolition works are proposed. (f) the likely impacts of the development, including environmental impacts on both the natural and built environments, and social and economic impacts in the locality. The development is unlikely to impact adversely on the current use of this land or adjoining land. (g) the suitability of the site for the development. The land is subject to flooding, however a levee bank has been constructed to protect the subject land. There is evidence to suggest the land is affected by contaminated soils which has been addressed earlier in this report. There exists no significant bush fire risk to the development. (h) any submissions made in accordance with this Act or the regulations. The application was not notified to the community in general or to adjoining owners. (i) the public interest. There are no other known matters of public interest that may affect this proposal. There are no known restrictive covenants, general State or Federal Government polices that may apply. CONCLUSION The merits assessment of the application has resulted in a conclusion that the development is acceptable and the application should be determined by issuing the consent. RECOMMENDATION: That; 1) the information be received and noted; and 2) the Development Application P16-13.14 for the Subdivision of Lot 81, DP728724

Oxley Highway, Warren into two separate allotments be approved subject to the following conditions;



Section 6 Page 17

ITEM 7 DEVELOPMENT APPLICATION SUBDIVISION LOT 81, DP728724, OXLEY HIGHWAY, WARREN CONTINUED 1. The applicant is to obtain a subdivision certificate pursuant to Section 109C of the


NOTE: Council will only consider issuing a subdivision certificate in relation to

this subdivision when it is satisfied that all conditions of development consent have been complied with and the appropriate fee paid.

Reason: Because it is in the public interest that the plan is certified in accordance

with the provisions of the Environmental Planning and Assessment Act 1979, as amended. Section 79C(1)(e) of the Environmental Planning and Assessment Act 1979, as amended.



Section 6 Page 18

ITEM 7 DEVELOPMENT APPLICATION SUBDIVISION LOT 81, DP728724, OXLEY HIGHWAY, WARREN CONTINUED



Section 6 Page 19

ITEM 8 DEVELOPMENT APPLICATION (P16-13.15) SUBDIVISION LOTS 11, 46, 17 AND 27 DP 755294, “MERAMIE” WARREN

Applicant Geoff McKay Owner/s Meramie (Warren) Pty Ltd Description of Development Subdivision of agricultural land Subject Land Lots 11, 17, 27 and 46 DP 755294

“Meramie” Warren Zoning RU1 Primary Production Date Received 7th May 2013 Estimated Cost N/A Introduction Council is in receipt of Development Application P16-13.15 for a subdivision of Lots 11, 17, 27 and 46 DP 755294 Gunningbar Road Warren, into two (2) lots, with Lot 1 of approximately 350 hectares and Lot 2 of approximately 460 hectares. This report considers the proposal and makes recommendation for the determination of the application. Description of Proposal Lots 11, 17, 27 and 46 DP 755294 Gunningbar Road Warren are proposed to be consolidated into two (2) new lots, with Lot 1 of approximately 350 hectares and Lot 2 of approximately 460 hectares, with the arrangement of the lots being separated by the Albert Priest Channel. This subdivision is for the purpose of sale of land and does not involve any dwelling houses. Statutory Provisions The Environment Planning and Assessment Act 1979 and Warren Shire Council’s Local Environmental Plan 2012 apply to the assessment and determination of applications for development approval. Community Awareness Notification of this application is not required under the “Community Awareness Development Policy” as the proposed use is not different from that of the adjoining land. Development Assessment Section 79(c) of the Environmental Planning and Assessment Act, 1979 sets out the matters that must be considered, if relevant, when assessing and determining a development application.



Section 6 Page 20

ITEM 8 DEVELOPMENT APPLICATION SUBDIVISION LOTS 11, 46, 17 AND 27 DP 755294, “MERAMIE” WARREN CONTINUED (a) the provisions of any environmental planning instrument (EPI). A consolidation and subdivision of land zone “RU1 Primary Production” is development that requires the consent of Council. Clause 4.2 of Warren Shire Council’s Local Environmental Plan 2012 specifies the minimum standards for subdivision. Clause 4.2 states that:

“(3) Land in a zone to which this clause applies may, with development consent, be subdivided for the purpose of primary production to create a lot of a size that is less than the minimum size shown on the Lot Size Map in relation to that land. (4) However, such a lot cannot be created if an existing dwelling would, as the result of the subdivision, be situated on the lot. (5) A dwelling cannot be erected on such a lot.”

The proposed consolidation and subdivision is consistent with these development standards. SEPP No. 44 – “Koala Habitat Protection” requires Council to consider whether or not the land is a potential koala habitat. Potential koala habitat means areas of native vegetation consisting of the tree types listed in the SEPP. This is not applicable, as the application does not involve the removal of any trees. SEPP No.55 – “Remediation of Land” requires that Council must not consent to a development of land unless it has considered whether the land is contaminated. There is no evidence to suggest this land is contaminated. No other SEPP is relevant to the proposal. No Regional Environmental Plan is applicable to the proposal. (b) the provisions of any draft EPI that is or has been placed on public exhibition and details of which have been notified to the consent authority There is currently no draft EPI that requires consideration. (c) the provisions of any development control plan (DCP).



Section 6 Page 21

ITEM 8 DEVELOPMENT APPLICATION SUBDIVISION LOTS 11, 46, 17 AND 27 DP 755294, “MERAMIE” WARREN CONTINUED Warren Shire Council’s Development Control Plan apply to this development application. Clause 9 states the following in relation to subdivision of agricultural land;

“The consent authority must not consent to the subdivision of land in Zone RU1 Primary Production unless the consent authority is satisfied that: a) The subdivision will not significantly reduce the agricultural capability

of the land from which the proposed allotment is to be excised, and b) The use of the proposed allotment is not likely to cause a land use

conflict in the area.”

The proposed consolidation and subdivision is consistent with these development objectives. d) the provisions of any planning agreement (PA). The Shire is not aware of any PA that affects this development. (e) the provisions of the regulations (to the extent that they prescribe matters for the purposes of this paragraph), that apply to the land to which the development application relates. The land is identified as bush fire prone on the “Warren LGA – Bush Fire Prone Map” dated 28th February 2011 however as the subdivision is for the purpose of agriculture, it does not require concurrence from the Rural Fire Service or compliance with the “Planning for Bushfire Protection” guide produced by PlanningNSW. Clause 92 of the Environmental Planning and Assessment Regulation 2000 specifies the additional matters that must be considered if relevant. These relate to the Government Coastal Policy and demolition works. Warren is outside the area the Coastal policy applies to and no demolition works are proposed. (f) the likely impacts of the development, including environmental impacts on both the natural and built environments, and social and economic impacts in the locality. The development is unlikely to impact adversely on the current use of this land or adjoining land.



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ITEM 8 DEVELOPMENT APPLICATION SUBDIVISION LOTS 11, 46, 17 AND 27 DP 755294, “MERAMIE” WARREN CONTINUED (g) the suitability of the site for the development. The land is subject to flooding but this does not restrain this site for this use. There is no evidence to suggest it is affected by contaminated soils. The bush fire risk does not restrain this site for this use as it is agricultural land. The proposed arrangements of the allotments are divided by the Albert Priest Channel with Lot 1 to the north and Lot 2 to the south. (h) any submissions made in accordance with this Act or the regulations. The application was not notified to the community in general or to adjoining owners. (i) the public interest. There are no other known matters of public interest that may affect this proposal. There are no known restrictive covenants, general State or Federal Government polices that may apply. CONCLUSION The merits assessment of the application has resulted in a conclusion that the development is acceptable and the application should be determined by issuing the consent. RECOMMENDATION: 1) That the information be received and noted. 2) That Development Application P16-13.15, for the consolidation and subdivision of

Lots 11, 17, 27 and 46 DP 755294 Gunningbar Road Warren, into Lot 1 of approximately 350 hectares and Lot 2 of approximately 460 hectares be approved; with the following condition;

1. The applicant is to obtain a subdivision certificate pursuant to Section 109C of the




Section 6 Page 23

ITEM 8 DEVELOPMENT APPLICATION SUBDIVISION LOTS 11, 46, 17 AND 27 DP 755294, “MERAMIE” WARREN CONTINUED NOTE: Council will only consider issuing a subdivision certificate in relation to

this subdivision when it is satisfied that all conditions of development consent have been complied with and the appropriate fee paid.

Reason: Because it is in the public interest that the plan is certified in accordance with the provisions of the Environmental Planning and Assessment Act 1979, as amended. Section 79C(1)(e) of the Environmental Planning and Assessment Act 1979, as amended.



Section 6 Page 24

ITEM 8 DEVELOPMENT APPLICATION SUBDIVISION LOTS 11, 46, 17 AND 27 DP 755294, “MERAMIE” WARREN CONTINUED

Existing



Section 6 Page 25

ITEM 8 DEVELOPMENT APPLICATION SUBDIVISION LOTS 11, 46, 17 AND 27 DP 755294, “MERAMIE” WARREN CONTINUED

Proposed

Section

WARREN SHIRE COUNCIL Report of the Librarian

To the Ordinary Meeting of Council to be held in the Warren Shire Council, Chambers On Thursday 23rd May 2013

Section 7 Page 1

ITEM 1 REPORT OF WARREN SHIRE LIBRARY SERVICES (L2-2) IINNTTRROODDUUCCTTIIOONN

The library services at Warren have had an extremely busy start to the year April school holidays have also been busy which has been confirmed by the statistics. The library has continued to raise the level of children’s services which is receiving positive feedback from the community. 2013 is shaping up to be a year full of special events with the Love2Read program set to continue on from the National Year of Reading, the Warren annual reading day is scheduled for September with Warren hosting the Paint the Town Read conference and new technologies will be addressed by the launch of our E-book program which along with the E-books will include new equipment such as e-readers and tablets. We are also addressing areas of concern within our collections by weeding and creating new collections to address areas of need and demand. Our main focus area at present is the non-fiction which now has a lower lending record than in past years. All the research is proving that a smaller current collection is more valuable to a service than a larger one which is under used (endorsed by the State Library of NSW). We are also using genre to define the collections which is increasing the usage of these collections. GGRRAANNTTSS

The State Library Development Grants have just been announced with Warren being successful on behalf of the North Western Library. All the other member councils have also been successful with their grant applications making a total of $312,660 in funding being received by the North Western Library service.

Warren

Birth to Kindergarten collections and programs for

Warren, Nyngan, Coonamble and

Gilgandra

This project provides a wide range of resources and promotional materials to allow the branches of North Western Library to program and promote

story time and rhyme time sessions to members of the community. Included is the aim of attracting

additional clientele. The project will embrace new technologies introducing a new range of eBook and online facilities. The collection, programming and

equipment will be shared across the Warren, Coonamble, Nyngan and Gilgandra libraries.

$50,703

SSTTOOCCKK TTAAKKEE

North Western Library will be holding the bi-annual stock take commencing in the last week of May 2013. The Warren stock take will take place from 3rd – 8th June with the library being closed for this period. All clients will be advised of the closure well in advance and extra items will be loaned for this period.



Section 7 Page 2

ITEM 1 REPORT OF WARREN SHIRE LIBRARY SERVICES CONTINUED CCOOMMMMUUNNIITTYY BBUUIILLDDEERRSS FFUUNNDDIINNGG

The library has held several successful workshops as a result of the community builders funding. The following are still current and will be actioned and finalised in the coming two months. • Junior Movies @ your library

• Senior Movies @ your library

• Engaging Juniors @ your library

• Memories are forever @ your library

This funding has allowed us to offer a much wider range of activities for all community members. We have been working closely with Vacation Care and involving local groups such as the Men’s shed and local artists and craft experts to allow us to offer a wide range of activities. These projects allow us to work as a community and offer a greater range of services to our clientele and in many cases attract new members to the library service.

SSTTAATTIISSTTIICCSS FFOORR FFEEBBRRUUAARRYY,, MMAARRCCHH AANNDD AAPPRRIILL 22001133

Month Issues Clients Wireless Internet

Visitor Internet

Events and Activities

February 2544 1344 14 52 41

March 2283 1567 16 56 -

April 2085 1698 19 97 62

SSCCHHOOOOLL HHOOLLIIDDAAYY SSTTAATTIISSTTIICCSS AAPPRRIILL SSCCHHOOOOLL HHOOLLIIDDAAYYSS

Issues

Mon Tues Wed Thurs Fri Sat Total

Week 1 117 101 126 89 67 51 551

Week 2 51 151 77 Closed 85 57 421



Section 7 Page 3

ITEM 1 REPORT OF WARREN SHIRE LIBRARY SERVICES CONTINUED Clients

Mon Tues Wed Thurs Fri Sat Total

Week 1 76 78 70 214 86 36 560

Week 2 75 107 84 Closed 46 32 344 Events

Boys Girls Adults Total

Junior Movie 13 15 5 33

Far Out Decked Out Workshop 10 20 30

RREECCOOMMMMEENNDDAATTIIOONN

That the information be received and noted.