web time entry · entering and submitting you have 1 business day after the end of the pay period...
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Web Time EntryStudent and Temporary Employees User Guide
All employee time entry is due to your supervisor 1 day after the end of the pay period.
All time cards will route from the employee, to their immediate supervisor and then to payroll.
All of the instructions below begin from the Employee Tab in Tech Web. To get to Tech Web follow the instructions below.
Log into TechWeb
Click on Web for Student/Staff
Click on the Employee Menu
Click “Time Sheet”Select the position you need to enter hours for by clicking the radio buttonClick “Time Sheet”
Time Sheet Position Selection
Entering and Submitting
You have 1 business day after the end of the pay period to enter and submit your leave time to your supervisor.
HR – Student and part-time employees pay period is from the 16th of the month to the 15th of the following month.
If you have multiple jobs on campus, pay special attention to the title so that you report hours on the correct job position.
If you have Federal Work Study, note the FWS versus REG preceding the title of the job position. Choose the FWS position first, after you have used all of your FWS funds use the REG (regular) job position.
Click “Enter Hours” in the box that corresponds to the date and type of time you want to enter.
Note: The dates only show a week at a time. To get to the next weeks, click on “Next”. To get back to a previous week, click on “Previous”
Time will be entered accounting for your meal break in 15 minute intervals:See Oregon Meal and Rest period schedule at end of packet
For example: If you leave at the end of your work shift at 11:32 am, you would list 11:30 am. If you leave at 11:38 am, you would list 11:45 am. Round to the nearest ¼ hour.
See example below
When you are finished entering your time, Click the Save Button
*Your total hours worked will appear to the right for you to review. Note: if you do not change am and pm, your hours will be off. This is your opportunity to fix and save again for review.
Click on Time Sheet to return to the main timesheet screen and click on next date to enter time
When entering sick leave time you do not have to account for a lunch. Just type in the hours that you were scheduled to work that day in that department or less if your available balance is lower than your shift.
You can view your sick leave balance under Leave Balances
Click Save and then Timesheet to return to main screen
Student and Temporary employees are Non-Exempt under the Fair Labor Standards Act (FLSA), meaning they are eligible for overtime. Overtime is hours worked over 40 in a work week (Sunday 12:00 a.m. –Saturday 11:59 p.m.) and is compensated at a rate of one and one-half the employee’s regular rate of
pay.
**However, students are limited to working 8 hours per day and 20 hours per week and therefore should normally not be allowed to earn overtime.**
Overtime: List the time in and out for the hours that are considered overtime. Click save
The Preview button at the bottom of the screen will allow you to view everything you have input. You can use the scroll bar to maneuver back and forth.
Click on the Submit for Approval button at the bottom of the screen
You can now see the timesheet has been moved to your supervisors approval queue
If you have more than one job position to submit hours for, Click on “Position Selection” to get back to the list of jobs.Click on the radio button for the next position you need to enter hours for and continue the steps you just followed in the previous slides.
Summary (CheatSheet) Log into TechWeb
Click on Web for Student/Staff
Click on the Employee Menu
Click “Time Sheet”
Click the radio button next to the job position you need to submit hours for
Using the drop down arrow, choose the pay period for the time you wish to enter.
Click the “Time Sheet” button
Click “Enter Hours” in the box that corresponds to the date and type of time you want to enter
Enter the time in and time out (accounting for your lunch hour)
Click “Save”
Click on “Time Sheet” to return to main timesheet screen
Repeat this process until all hours have been reported for the month
If you have another job position to submit hours for, click on Position Selection. Select the next position and repeat process above.
At the end of the pay period, you will need to submit your time sheet for approval. You do this by clicking the “Submit for Approval” Button.
Oregon Department of LaborMeal and Rest Periods Schedule
Length of work period Number of rest breaks required
Number of meal periods required
2 hrs or less 0 0
2 hrs 1 min – 5 hrs 59 min 1 0
6 hrs 1 1
6 hrs 1 min – 10 hrs 2 1
10 hrs 1 min – 13 hrs 59 min 3 1
Break and Meal periods length Breaks paid 10 minutes Meal periods unpaid 30 minutes minimum
Who do I contact for help?
Payroll Services Department
Karen Blevins [email protected] 541-885-1210
Mary Chivers [email protected] 541-885-1211
Write down the error message and email or call us so we can research and resolve the error for you.