A framework for safeguarding and protecting children in and through sport in WalesDSW Implementation PlanLevel 3

1. PolicyStandard and criteria Implementation for L3 Action Responsibility Progress Deadline1.1. The organisation has a child

protection policy.Policy is regularly updated in line with changes in legislation and includes information on current issues, e.g. Social networking

Include statement in policy which identifies updating process and frequency

FR, MD 3yr review date:Oct 2017

1.2. The policy is clearly written and understandable.

Evidence of junior forums running, consultation that has taken place at groups or events with a variety of stakeholders.This can be evidence by:

Minutes of meetings Photo’s of process Copies of questionnaires

Organise consultation meeting with membership Survey Monkey consultation

FR Dec 2015

Face-to-face with groups FR, CV Jan/Feb 2016

Examples of any amendments made to the policy following consultation are evidenced.

Evidence of review of policy FR, MD On-going

Organise consultation with athletes FR, GO, AH Dec 2015/Jan 2016

1.4. The policy is publicised, promoted and distributed to relevant audiences.

Policy is now accessible from a range of sources, e.g. online, hard copy, CD format

Provide Policies in appropriate accessible and alternative formats

Easy Read overview of key messages for athletes FR, Learning Disability Wales

Dec 2015

Examples of how policy has been communicated to membership and parents, e.g. mailouts to clubs, leaflets/info sheets for parents.

Identify records and evidence of publicity and promotion to stakeholders

FR, JM, CV On-going

Copies of emails sent to membership FR, CV Dec 2015

Records of updating and information sessions FR, JM, MD On-going

Create resources online to advertise the availability of the DSW Child Welfare and Safeguarding Policy and procedures

FR Dec 2014

Organise orientation sessions for stakeholders FR, JM Dec 2015

Organise promotional pop-ups FR, Chris Fox Jan 2016

Evidence that it is now being publicized to children and young people e.g. young people’s forums, DVD specific areas on NGB’s websites questionnaires, Young person friendly leaflet, etc

Policy included as a standing item of the DSW Young People’s Commission, the DSW Community Commission and the DSW Performance Commission

JM Commission to be set up Jan/Feb 2016

Dedicated area on the website aimed at children and young people which includes further information as well as appropriate version of the DSW Welfare and Safeguarding Children Policy

FR On-going

Standard 1: Policy 1 | P a g e

A framework for safeguarding and protecting children in and through sport in Wales

Standard and criteria Implementation for L3 Action Responsibility Progress Deadline1.6. The policy is approved and endorsed

by the relevant management body (e.g. senior management board, executive, committee).

In addition to minutes approving policy there should also be evidence of safeguarding as a standard agenda item.

Standing item regarding Welfare and Safeguarding on DSW Board Meeting Agenda’s

JM Nov 2015

Standing item regarding Welfare and Safeguarding on Lead Welfare Officer’s Board Paper

FR, MD Aug 2015

Standing item on staff meeting agenda regarding Welfare and Safeguarding

JM Aug 2015

1.7. There is an identified board member with specific responsibility for safeguarding.

Board members have received safeguarding training.

Inclusion of appropriate training pathways linked to Welfare and Safeguarding within DSW (differentiated by role)

FR April 2015

Identification of a co-opted Board member to lead on Welfare and Safeguarding

JM Nov 2015

Organise orientation to Safeguarding and Welfare Policy FR, JM Jan/Feb 2016

Organise NSPCC Board Training- Booked for 16th Feb 2016 4-6pm

FR, JM Feb 2016

1.9. The policy is mandatory for staff and volunteers.

Evidence of sign up process from membership Sight of forms which all those who fall under the DSW Welfare and Safeguarding Policies sign

FR Dec 2015

Use the Commitment to Child Welfare and Safeguarding Form with all existing DSW staff and volunteers

All members Dec 2015

1.10. The policy is reviewed every three years or whenever there is a major change in the organisation or in relevant legislation.

Any evidence of policy updating in between 3 yearly official review

Evidence of historic policy development trail FR On-going

Evidence of the development of additional or further refined resources FR On-going

Provide evidence of the review and consultation what is included and how are changes made?

FR On-going

Standard 1: Policy 2 | P a g e

A framework for safeguarding and protecting children in and through sport in Wales

2. Procedures

Standard and criteria Implementation for L3 Action Responsibility Progress Deadline2.1. There are clear and unambiguous

procedures in place in respect of child protection, which provide step-by-step guidance on what action to take if there are concerns about a child’s safety or welfare.

Procedures are in place with guidance available for children, parents and staff/volunteers at membership level. Evidence could be provided in newsletters, membership information, and notice boards.

Clear and easily accessible reference and links to Welfare and Safeguarding resources for parents, children, core staff, coaches and member organisations on DSW website

FR, MD, Chris Fox

On-going

Inclusion of news stories relating to the positive action DSW are taking around Welfare and Safeguarding, and promotion of local training opportunities within newsletters

NJ, LT, CV (FR, MD)

On-going

Evidence at membership level that those involved in the sport are aware of what constitutes a concern, and what procedures to follow if they have a concern, e.g. evidence of appropriate welfare boards with relevant info displayed on it.

Child Safeguarding and Welfare Policy and Toolkit link sent to all member organisations

FR, CV Aug 2015

Orientation session to Policy and Toolkit to be arranged18th Feb 2016

FR, CV Feb 2016

Evidence of safeguarding processes during induction, e.g. induction checklist.

Include Welfare and Safeguarding in all induction training CV April 2015

Create Guidance document for DSW core staff engaged with handling Welfare and Safeguarding issues

FR Nov 2015

CASE MANAGEMENTAnonymised Minutes of meetings are available

JM, FR

Recommendations from case management panels are provided, and an analysis of lessons learned is presented to the relevant board, and the child’s/adult at risks well-being is improved.

2.3. At a national level child protection procedures are consistent with Safeguarding Children: Working Together under the Children Act 2004 (Welsh Assembly Government 2006), and the All Wales Child Protection Procedures 2008 . At a local level there is a need to be aware of local safeguarding children board (LSCB) arrangements and contacts.

Procedures are updated online with any changes in legislation.

Procedures are consistently updated and reflective of legislative and procedural changes

FR, MDAll

On-going

Evidence that contact has been made with LSCB’s by NGB’s, e.g. evidence of advice sought or meetings attended.

Email all leads for the LSCB’s/Area/Regional Safeguarding Boards FR Nov 2015

LSCB contact details are regularly updated and publicized to stakeholders, e.g. through websites.

Information included on the DSW website FR, MD Dec 2015

2.4. There is a designated person/s with clearly defined role and responsibilities in relation to child protection, which are appropriate to the level at which he/she operates.

NGB’s have a regularly updated database of Club Welfare Officers.

N/A

CWO contact details are provided, and all relevant stakeholders such as children and parents are aware of the responsibilities of their role. E.g. CWO are provided with welfare packs, outlining their role and training requirements.

Information about Lead and Associate Lead Welfare Officer are communicated clearly in resources

FR, MDAll

On-going

Standard 2: Procedures 3 | P a g e

A framework for safeguarding and protecting children in and through sport in Wales

Standard and criteria Implementation for L3 Action Responsibility Progress Deadline2.3. There is a designated person/s with

clearly defined role and responsibilities in relation to child protection, which are appropriate to the level at which he/she operates (continued)

CWO info is displayed in clubs e.g. welfare notice boards.

(DSW don’t have clubs)BUT where Academy athletes train (NIAC) the easy read information and flow diagrams will be displayed

FR, GO, AH Feb 2016

Evidence of support for CWO’s, e.g. newsletters, conferences, roadshows.

Developing pop ups which will be taken to all events- Aimed at (disabled) children and young people

All Feb 2016

2.4. There is a process for recording incidents, concerns and referrals and storing these securely in compliance with relevant legislation.

Process is adhered to and reviewed. Create secure and accessible file on shared drive FR Jan 2015

Process is consistent and understood by all involved

Guidance for the DSW Lead Welfare Officer and Associate Lead Welfare Officer, and DSW DBS Countersignatory

FR Nov 2015

2.5. There is a process for dealing with complaints by parents/carers and by young people about unacceptable and/or abusive behaviour towards children, with clear timescales for resolving the complaint.

Written complaint/grievance procedures when stakeholders take a grievance.

Complaints and grievance procedures included within the Child Welfare and Safeguarding toolkit

FR Dec 2014

A process for those disciplined and removed from working with children for safeguarding reasons being referred to the Disclosure and Barring Services (DBS)

Discipline and removal process included within the Child Welfare and Safeguarding Toolkit (Appendix C4.17)and within the Child Welfare and Safeguarding Policy (Section 4.8)

FR Nov 2015

Empowering CYP to utilise the systems in order to Safeguard and ensure welfare

Create guidance for CYP about using the process - DRAFT FR Jan 2016

Create ‘YOUr Sport’ – information about staying safe in (disability) sport FR, Chris Fox Dec 2015

Easy read version of ‘YOUr Sport’ FR, Learning Disability Wales, Chris Fox

Dec 2016

2.6. There is guidance on confidentiality and information sharing.

Policy is adhered to and reviewed. Section 4.7 in Child Welfare and Safeguarding Policy. Further information included within Appendix C4.16

FR Nov 2015

Include Draft Information Sharing Protocol FR Nov 2015

2.8. There are policies and procedures for recruiting staff/volunteers, and for assessing suitability to work with children.

Evidence of use of recruitment procedures Focus on safeguarding within recruitment processes identified in the DSW Recruitment Pack

FR Mar 2015

Similarly to 2.5, those banned from the sport referred to DBS. Evidence of referrals, e.g. demonstrated through a case study.

Identified in the DSW Recruitment Pack and Staff Handbook CV, FR Mar 2015

Include Role descriptions for key roles FR Nov 2015

Standard 2: Procedures 4 | P a g e

A framework for safeguarding and protecting children in and through sport in Wales

3. Practice

Standard and criteria Implementation for L3 Action Responsibility Progress Deadline3.1 There is a code of ethics for the sport. Code of ethics is publicised to stakeholders, e.g.

via website. Codes of Conduct for Coaches/Volunteers, athletes and parents is

included in the DSW Child Welfare and Safeguarding ToolkitFR Dec 2014

Code of Ethics are accessible to entire membership

Ensure that the availability of alternative formats is included on the Codes of Conduct

FR Dec 2014

Codes of Conduct are available in easy read format FR Feb 2015

Evidence that code was tested with stakeholders. Make sure language is age appropriate – tested with disabled people FR, GO, (MD),(AH)

Mar 2015

3.2. There are codes of conduct for adults, parents and children and young people.

Evidence of HOW stakeholders have been involved in creating/consulting on codes. e.g. - children create their own codes with support from DSW

Send codes out to membership and set up feedback mechanism (email response?)

FR, MD, GO, AH

Feb 2015

Evidence that codes are being utilised at Academy level. e.g. publicised somewhere visible

Codes sent out to all coaches and given to athletes GO, AH On-going

Evidence that codes have made a difference to the welfare of the child, e.g. case study

IF Camp case study (see Volunteer Code of Conduct) DJ, FR, MD Mar 2015

Evidence at club level of how inappropriate behaviour is dealt with, and recorded e.g. case study.

N/A

Other ideas for evidence include an audit process to ensure all those involved in the sport have signed a code of behaviour.

Include excel database which includes information about progress of DBS check as well as sign up to the Codes

GO, FR On-going

3.3. There is clear guidance on the core activities of the sport (supervision ratios, tours and tournaments).

Clear guidance available at club level about supervision ratio’s.

Ratios normally defined by the sportBut link included on DSW website to support coaches

FR Nov 2015

Evidence that guidance is being used at club level. Can be demonstrated through a case study of an event/tour attended by a club.

IF Camp case study DJ, FR Mar 2015

3.4. There is guidance in relation to photography, e-communication, emergencies and accidents, confidentiality.

Anonymised case studies of how some of these policies have been used and had an impact on the well-being of children.

IF Camp case study DJ, FR Mar 2015

3.5. There is clear information about sources of help available to children and young people and contact details readily available.

Internal – Evidence of promotion of Lead and Associate Welfare officer.

Information regarding contact details and names is included in all communication

FR, MD Jan 2015

External - Evidence that sources of help for children (e.g. Childline) are publicized in a variety of ways, including website, posters, leaflets, at club registration.

Create information which is appropriate for children and young people Poster Prompt card

FR, Chris Fox Dec 2015/Jan 2016

Information for children/young people on website FR Dec 2014

Standard 3: Practices 5 | P a g e

A framework for safeguarding and protecting children in and through sport in Wales

3. Practice (continued)

Standard and criteria Implementation for L3 Action Responsibility Progress Deadline3.6. Designated child protection staff have

access to specialist advice, support and information.

Evidence of support for core staff, e.g. examples of common issues raised, networking opportunities for CWO’s and how information is cascaded to them.

Support internally through appointment of Lead and Associate Lead Welfare Officers

FR, MD Jan 2015

Lead and Associate Lead Welfare officers share attendance at Welfare Officer networking meetings held by SW/NSPCC

FR, MD Jan 2015

Regularly seek advice and support from Laura Whapham (Child Protection in Sport Development Officer)

FR, MD On-going

3.7. Contacts are established at a national and/or local level with the key statutory child protection agencies or locally with the LSCB.

Evidence that contact has been made with LSCB’s by NGB’s, e.g. evidence of advice sought or meetings attended.

Make contact with LSCB leads to introduce FR and MD and our roles within DSW. Ask for information on local events to be forwarded to us so that we can attend or promote through the DSW website (Welfare Section)

FR, MD Dec 2015

LSCB contact details are regularly updated and publicised to stakeholders, e.g. through websites.

Information updated on the DSW website and communicated to membership

FR Dec 2015

Evidence of attendance at LSCB events. Asked for information about events, and to be kept up-to-date with information generally around LS(C)B updates

Dec 2015

Attended LS(C)B event FR, MD, JM On-going

Standard 3: Practices 6 | P a g e

A framework for safeguarding and protecting children in and through sport in Wales

4. Education and Training

Standard and criteria Implementation for L3 Action Responsibility Progress Deadline4.1 At all levels within a sport there are

opportunities to learn about safeguarding children and young people.

Evidence that volunteers undertake an induction, familiarising them with the organisations policies and procedures.

All new DSW staff receive safeguarding and Welfare Training and are asked to read the DSW Child Safeguarding and Welfare Policy and associated toolkit

CV, All On-going

Training is being delivered for staff and volunteers at all levels, including coaches, staff and volunteers within the first year in post.

DSW staff attend SW, NSPCC, and CPSU training, in Wales and Nationally

FR On-going

Course evaluation forms and individual action plans demonstrate that effective learning has taken place, and is implemented in the work place.

Inclusion of evaluation forms in portfolio All On-going

Safeguarding training included on staff and volunteer induction checklists.

Identified in the DSW Recruitment Process CV, FR Dec 2014

Evidence of any additional workshops delivered to improve CPD.

Staff are provided with training within National Conferences (DSWDOs and Core DSW staff)

MD, FR On-going

Online training opportunities taken up for lower level staff, not in regular contact with children.

Offered within the Training Plan 2015 FR On-going

Training opportunities for all staff and volunteers is well publicised by NGB’s, through websites and clubs.

Information available through links on the DSW website, within the DSW Training Plan, and the Google Calendar

FR On-going

Delivery of training by sport specific tutors to clubs.

N/AProvided by the sports

Annual appraisal of staff, to include safeguarding. Included within work programme meetings JM On-going

4.2. Training is available to management boards and committees in relation to safeguarding children and young people.

Provision of training at appropriate level to relevant people within DSW

Management boards have received training- Booked for 16th Feb 2016 4-6pm

JM, FR Feb 2016

Case management groups/safeguarding development groups have received training.

- Booked for 16th Feb 2016 4-6pm

JM, FR Feb 2016

Arrange Welfare Training with Board and all of those involved with DSW Welfare implementation

FR Feb 2015

Arrange training for core DSW staff FR April 2015

Arrange training for member organisation staff FR Feb 2016

Email sent to DSW Academy and Performance athletes highlighting and seeking feedback on the DSW Child Welfare and Safeguarding Policy

GO, AH, FR Nov 2015

Provide training to DSW workforce

- DSWDOs FR, MD Mar 2015

- DSW Tutor workforce FR Mar 2015

- DSW Support Staff (Chaperones, Chaplains, Team Manager, Physiotherapists Including sport massage therapists), Team Doctor, mini bus driver

FR, MD Feb 2015

Standard 4: Education and Training 7 | P a g e

A framework for safeguarding and protecting children in and through sport in Wales

4. Education and Training (continued)

Standard and criteria Implementation for L3 Action Responsibility Progress Deadline4.3. There is evidence that staff and

volunteers with special responsibilities in relation to safeguarding children, recruitment or disciplinary issues have training to enable them to develop the necessary skills and knowledge and have regular opportunities to update their knowledge and understanding.

All National LO’s to renew Core training every 3 years.

Include evidence of attendance at training in portfolio FR, MD, GO, JM, CV

On-going

Membership organisations receiving appropriate training and evidence of other CPD opportunities, e.g. conferences.

Training dates organised FR, JM, CV Feb 2016

Standard 4: Education and Training 8 | P a g e

A framework for safeguarding and protecting children in and through sport in Wales 5. Implementation and Monitoring

Standard and criteria Implementation for L3 Action Responsibility Progress Deadline5.1 There is a written plan showing what

steps will be taken to safeguard children, who is responsible for what actions and when these will be completed.

Evidence that individuals understand their responsibilities within the implementation plan, and progress feedback provided.

Create guidance for those involved with Welfare and Safeguarding within DSW

FR Nov 2015

Implementation plan identifies roles and responsibilities FR, All On-going

5.2. The resources essential for implementing the plan are made available.

Increased resources are evidenced, e.g. extra support from other staff where needed. Not just the responsibility of LO.

All DSW staff have a role to play in welfare and safeguarding, and acknowledge it as part of their role

- See Commitment to Welfare and Safeguarding Forms and Implementation Plan

All On-going

Budget allocated to spending on Welfare-related resources and CPL JM, DV On-going

5.4. Policies and practices are reviewed at stated intervals, ideally at least every three years, and revised in the light of changing needs; changes in legislation and guidance; experience.

Evidence that policy was reviewed annually and updated in the last 3 years.

Policy is continuously and appropriately reviewed based on date and/or legislative changes, and/or changes as a result of learning

FR On-going

Evidence that amendments have been made to the policy in light of changing needs.e.g. board minutes.

Archive documents and policies FR, JM On-going

5.5. Processes/mechanisms are in place to consult children and young people and parents as part of the review of safeguarding policies and practices.

Evidence of a process for consulting with children and parents.

Identify consultation process with children, parents, young people, adults at risk, member organisations, and other adults regarding safeguarding processes

FR Dec 2015/Jan 2016

Other possible evidence includes a youth forum questionnaires online polls video footage

Creation of a DSW Young People’s Commission JM Jan/Feb 2016

Survey monkey poll created and circulated to young people for feedback and comment

GO Nov 2015

Video resource being created FR, Chris Fox Feb 2016

Story board created FR Feb 2015

5.6. All incidents, allegations of abuse and complaints are recorded and monitored.

Evidence that staff/volunteers have completed the incident record form, and forwarded allegations and incidents to the NGB.

Evidence included in the secure folder on shared driveSCREENSHOTS ARE INCLUDED IN THE PORTFOLIO BUT FULL ACCESS IS NOT AVAILABLE. IF FURTHER DETAIL IS REQUIRED PLEASE LET ME KNOW

FR, MD On-going

Evidence of Case management panels, e.g. anonymised minutes

N/A

5.7. An annual report on safeguarding is presented to the management board.

Annual summary of cases, including learning evidenced.

An Annual Report will be submitted to Board each year FR, MD, Board Welfare Lead

Annually(Nov 2015)

An Executive Summary of the Annual Report will be provided to the DSW membership through the AGM

FR, MD, Board Welfare Lead

Annually(Nov 2015)

Standard 5: Implementation and Monitoring 9 | P a g e