CountrySTAT / FENIX

Overview of thepreparation of tables

in the new CountrySTAT platform

TRAINING OF FOCAL POINTS ON THE CountrySTAT/FENIX SYSTEM

Overview

Work flowPreparing tables in CountrySTATImportant rules to create tables

• Have the data ready

03/05/2023 3

Work flow

• Create your table following

the rules

• Have the metadata ready

• Use the right codification

• Fill all metadata

• Create the DSD structure

• CVS format• No columns with

labels

• Upload the values

• Go to the metadata editor

• Title• Subject• Data type• Domain

Your table is

published

• CPC 2.1• HS• GAUL• CountrySTAT indicators• Unit of Measurement• DAC• Attributes• Flag• Forestry production• Fishery production• Scientific Fishery production

Unit of measurement: code and label2° dimension :

code and label1° dimension : Year 3° dimension :

code and label

Value

Flag

Preparing tables in CountrySTAT

SAVE this table as an EXCEL fileFormat the entire sheet in “text format”

Preparing tables in CountrySTATAll Label Columns Have To Be Deleted

Preparing tables in CountrySTATUnit of measurement: code and label2° dimension :

code and label

Once ALL LABEL COLUMNS HAVE BEEN DELETED, please save it in CSV

1° dimension : Year 3° dimension : code and label

Value

Flag

Preparing tables in CountrySTATyear Indicator (code) species (code) Value Flag um (code)1990 0102 21115 454 01011990 0102 21113 15532 01011990 0102 21116 1534 01011990 0102 21121 19000000 01011990 0102 21111 126318 01011991 0102 21111 124281 01011991 0102 21115 285 01011991 0102 21113 16189 01011991 0102 21116 2166 01011991 0102 21121 19500000 01011992 0102 21116 1107 01011992 0102 21113 13155 01011992 0102 21111 114086 01011992 0102 21121 18000000 01011992 0102 21115 297 01011993 0102 21113 7000 01011993 0102 21115 176 01011993 0102 21121 17500000 0101

This is how a table should look like after deleting its label columns!

Preparing tables in CountrySTAT

• Save the Excel file with all the label columns as .xlsx

• Save the same file without the label columns as CSV

(.csv) and close it

• Don’t open the CSV file again

• If you need to modify something: take the Excel file, modify it, delete the label columns, save again as CSV and delete the first version of your CSV

Important rules for creating tables

NEVER use comma or dot to separate the thousandse.g. one thousand: NO 1.000 NO 1,000 YES 1000

Always use a dot to separate decimalse.g. three dot four: NO 3,4 YES 3.4

In each “value cell” input only a numeric value or texte.g. two tons: NO 2 tons YES 2 in the other column

called “unit” write tons

Important rules for creating tables

The Excel spreadsheet must be formatted as text

The name of the Excel file must NOT contain any accent and/or symbol and/or numbers and/or empty spaces

Always convert to CSV file at the very end and do not open the CSV file afterwards!

Important rules for creating tables

Do not put the totals in your Excel sheet: the system allows you to calculate aggregated data so you can generate them on the fly

Once the dataset has been published, always check whether the table visible on the web is the same as your original Excel file

Important rules for creating tables Always start the table beginning with the cell A1 (the upper side

left corner)

Never use the "merge“ function

Important rules for creating tables

Never write text out of the table

Important rules for creating tables

Never have more than one sheet within the same Excel file

Important rules for creating tables

Never have columns with the same title

OK

NO

Important rules for creating tables

Never have two or more tables in the same Excel file

Important rules for creating tables