1 lindinkosi lembethe department of agriculture, forestry and fisheries daff, pfi & afma...

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Lindinkosi LembetheLindinkosi LembetheDepartment of Agriculture, Forestry and FisheriesDepartment of Agriculture, Forestry and Fisheries

DAFF, PFI & AFMA workshop on registration requirements 04 September 2013

REGISTRATION PROCESSREGISTRATION PROCESS

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CONTENT

• Types of registration services

• Administration process

– New applications

– Daughter applications

– Parallel applications

– Re-instatement of registrations

– Amendments of registrations

– Transfer of registrations

– Multi-purpose application

– Advertisement

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CONTENT (contin…)

– Import permit

– Free Sale certificate

– Appeals

– Complaints

– Contact details

– Banking details

– Additional information

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TYPES OF REGISTRATION SERVICES

The types of registration services that our office (Farm Feed Unit) provides are as follows:

• Registration of new products

• Daughter registrations

• Parallel registrations

• Re-instatement of registrations

• Amendment of registered products

– Change of registration holder or company name

– Product name change

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TYPES OF REGISTRATION SERVICES

– Change of product composition or guaranteed analysis

– Additional manufacturer

– Additional packaging size

– Transfer of registrations

– Multiple amendments request

– Advertisement

– Import permit

– Free Sale Certificate

– Additional information

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Technical Advisor :

Technical Evaluation & communication with the client if

more info is required

Receipt and acknowledgement

of application

Payment Verification, prepare memo and referral

to TA

Screening and capturing of info into

register

Registrar: Signature

Allocate Reg. Number and

Prepare registration documents

Verification by Admin Supervisor

REGISTRATION PROCESS

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NEW PRODUCTS …1

• Application must be – Made by person residing in South Africa or has a

registered office in South Africa– Made by an authorised person on behalf of applicant

• Documents to be submitted

– A covering letter

– Application form appropriate for the product in duplicate

(form)

– Proof of payment– Certificate of analysis from the accredited lab– Product label (prod name, ingredient statement, direction

for use &contact details of registration holder)

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NEW PRODUCTS …2

– Product specification sheet

– Two samples of 100 g or 100 ml each (when required

by Registrar)

– Animal feed manufactured in facilities that are being

used for the first time

• Inspection report of the manufacturing facility

– Manufacturing facility that has changed ownership

• Inspection report

• Registration is valid for a period of three (3) years

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DAUGHTER REGISTRATIONS…1

Requested by a different company

• Different trade name

• Different registration holder

• Different registration number



– Agreement form for daughter registration (must be renewed

every 3 years)

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DAUGHTER REGISTRATIONS…2

• Documents to be submitted (cont…)


– Proof of payment

– Product label

NOTES: Not transferable

No amendments allowed before mother has amended

Does not give birth

When the mother lapses/ gets deregistered or

cancelled then the daughter also dies.

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PARALLEL REGISTRATIONS

Requested by the same registration holder

• Different trade name

• Different registration number





– Product label

NOTES: No amendment allowed before the original registration

is amended.

It does not give birth but It is transferrable.

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REINSTATEMENT OF REGISTRATION

• Application must be

– Made by the former registration holder or authorized

person





– Product label

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REGISTRATION AMENDMENTS…1

• Application to amend may be made by registration

holder or authorised person, during registration period

• Documents to be submitted:


– Documents related to the amendment

• If significant technical changes are made, application

shall be treated as new (full application, label, COA). A

written request must be made to retain old registration

number

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• If the company name changes

– Cover letter

– Registration certificate of a new company (Cipro

certificate)

– submit proposed labels with new contact details

– Products will retain the same registration number if

there are no changes to the chemical composition

(technical amendment) of the product.

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• Amendment on packaging size

Covering letter

Labels for the affected product

Proof of payment

• Amendment of manufacturer

Covering letter

Certificate of Analysis

Labels for the affected product

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Page 1 &2; the declaration page and the last page of the

relevant application form (page of recommendation by the

Technical advisor)

Proof of payment

• Registrar may waive payment if amendment

– Was effected in the insistence of Registrar

– Is in the public interest

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TRANSFER OF REGISTRAT…1


– Made by person residing in South Africa or has a

registered office in South Africa

– Made by an authorised person on behalf of applicant

– Made during the registration period



– Sworn affidavit that serves as an agreement between

two companies about specific registrations to be

transferred from company A to company B.

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TRANSFER OF REGISTRAT…2

– Proposed labels with the contact details of the New

company

– Original registration certificates from the current

registration holder



– Product specification sheet

– NB: The new company (company B) shall keep the registration

numbers that were allocated to the previous registration holder.

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MULTI-AMENDMENTS APPLICATION

– Is an application for various amendments (i.e. tech

amendment, additional pack size, additional

manufacturer etc) made in one application.

– Made by the registration holder or authorised person.

– Made during the registration period

– All relevant documents required for each amendment

must be submitted.

– Proof of payment for each amendment requested

2020

ADVERTISEMENTS


– Made only by the registration holder or authorised

person



– A copy of the advertisement script


• The approval is valid for one year

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IMPORT PERMIT

• Import permits are issued for products

– Trials purposes,

– Own use (registration in progress)

– Commercial purposes (registration in progress)

• Documents to be submitted for an import permit

application:

– a covering letter stating

• reasons for the importation,

• Name and type of product,

• quantities of the product(s),

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IMPORT PERMIT….2

• the origin (manufacturer) of the products

• The batch number of the product

• and port of entry

– label of the product

– product specification sheet

– certificate of analysis

– proof of payment

• Permit is valid for one (1) consignment

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FREE SALE CERTIFICATE

• Free Sale Certificate is issued to a registration holder who

intends to export a registered product to other countries

for sale.

• The Free Sale certificate is issued only for a registered

product

• Required documents for application shall be:– a covering letter stating

• the company name

• Product registration number

• product name and proof of payment

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ADDITIONAL INFORMATION

• The applicant should submit the request for an over-

sticker (if required ) at the same time when lodging

the application to register the product. The over-

sticker will be approved when the registration is

approved and the letter indicating the duration of

approval will also be issued.

• The renewal; amendment; advertisement of a product

can not be approved if the registration had lapsed.

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APPEALS …1

• Appeals can be made against decisions made by the Registrar

• Submit appeals to the Minister within 60 days from the date you became aware of the decision.

• If appellant is represented by a third party, power of attorney is required

• The appeal must be

• in the form of a sworn or affirmed written statement

• reference number

• date of the notification by which the person or applicant

has been informed of that decision

• indicate the grounds for appeal– Also be accompanied by

• documents relating to the subject of the appeal

• an applicable fee

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APPEALS

Appeals should be submitted to:

Physical addressThe Minister Department of Agriculture, Forestry and Fisheries, Agriculture Building20 Beatrix StreetArcadiaPretoria

Postal addressThe Minister Department of Agriculture, Forestry and FisheriesPrivate Bag X 250 Pretoria 0001

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COMPLAINTSComplaints about registration delays should be brought after

the stipulated processing period.

• Complaints can be directed to • Mr. Lindinkosi Lembethe• 012 – 319 6863• [email protected]

If not satisfied with outcomes, the matter can be escalated to:• Mr. David Motloi• 012 – 319 6889• [email protected]

If still not satisfied with outcome, the matter can be escalated to:

• Registrar: Mr. Jonathan Mudzunga• 012 – 319 7303• [email protected]

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COMPLAINTSComplaints relating to selling of unregistered farm feed

products, contravention of the Act (i.e. the use of labels and advertisements that have not been approved by the Registrar’s office etc) should be brought to the attention of the following officials:

• Mr. Gift Moncho (Head of Inspections)• 012 – 319 7169• [email protected]

• Ms. Iris Mathebula• 012 – 319 7174• [email protected]

Anti Corruption Hotline0800 701 701

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SOME COMMON MISTAKES

• Incomplete documents• Commissioner of oath did not sign• Label not submitted• Certificate of analysis not submitted• No Free Sale Certificate

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CONTACT DETAILSPlease send your application to one of the following addresses:

PHYSICAL ADDRESSThe Registrar: Act 36 of 1947Department of Agriculture, Forestry and Fisheries Agriculture BuildingSteve Biko (former Beatrix Street 20)PretoriaAnimal FeedsOffice No. LB-FF-09 or LB-FF-10ATT: Sana Magolela or Clement Zulu

POSTAL ADDRESSThe Registrar: Act 36 of 1947 Department of Agriculture, Forestry and FisheriesPrivate Bag X 343Pretoria0001

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BANKING DETAILSAll fee shall be paid in favour of the

Director-General Department of Agriculture, Forestry and Fisheries :Account name: NDA-Act 36 of 1947Account number: 011203102Reference: Reference number and Name of Company/applicantBranch code: 010845Branch name: ArcadiaBank name: Standard Bank

Reference numbers for applications:New product = 11FF1Registration renewal = 11FF2Advertisement = 11FF3Label amendment = 11FF4Import permit = 11FF5Free Sale certificate = 11FF6Change of registration holder or transfer of registrations = 11FF7

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ANIMAL FEEDS PERSONNEL

Name Telephone number Email address

ADMINISTRATION

Mr. David Motloi (Head of Administration)

012 – 319 6889 [email protected]

Mr Lindinkosi Lembethe (Supervisor of farm feed administration)

012 – 319 6863 [email protected]

Ms Sana Magolela 012 – 319 6544 [email protected]

Mr Clement Zulu 012 – 319 7252 [email protected]

Ms Nosipho Mbhele 012 – 319 7214 [email protected]

Mr David Kabini 012 – 319 7071 [email protected]

TECHNICAL

Ms Tebogo Banda 012 – 319 6837 [email protected]

Facsimile: 012 – 319 7179

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THANK YOU!!!